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HomeMy WebLinkAboutPinnacle Training Systems LLC-COVID-19 Vaccination Services_A-21-067-1 (2).pdf COIj County of Fresno Hall of Records,Room 301 2281 Tulare Street Fresno,California Board of Supervisors 93721-2198 O� is56 0 Telephone:(559)600-3529 FRE`' Minute Order Toll Free: 1-800-742-1011 www.co.fresno.ca.us July 13, 2021 Present: 5- Chairman Steve Brandau,Supervisor Nathan Magsig, Supervisor Buddy Mendes,Vice Chairman Brian Pacheco,and Supervisor Sal Quintero Agenda No. 41. Public Health File ID:21-0295 Re: Approve and authorize the Chairman to execute a retroactive First Amendment to Agreement No. A-21-067 with Pinnacle Training Systems, LLC expanding COVID-19 vaccination portability to additional County departments, and expanding COVID-19 vaccination to the general public,with no change to the term of February 15,2021 through December 31,2021, or compensation maximum of $500,000 APPROVED AS RECOMMENDED Ayes: 5- Brandau, Magsig, Mendes, Pacheco,and Quintero Agreement No.21-067-1 County of Fresno Page 42 co Board Agenda Item 41 O FRESH DATE: July 13, 2021 TO: Board of Supervisors SUBMITTED BY: David Luchini, RN, PHN, Interim Director, Department of Public Health Hollis Magill, Director of Human Resources SUBJECT: Retroactive Amendment I to Agreement No.A-21-067, COVID-19 Vaccination RECOMMENDED ACTION(S): Approve and authorize the Chairman to execute a retroactive First Amendment to Agreement No. A-21-067 with Pinnacle Training Systems, LLC expanding COVID-19 vaccination portability to additional County departments, and expanding COVID-19 vaccination to the general public,with no change to the term of February 15,2021 through December 31, 2021, or compensation maximum of $500,000. There is no increase in Net County Cost associated with the recommended action.Approval of the recommended action will expand vaccine portability to any county department to allow services to clinics held through community medical/vaccination events or through employers, and to allow for additional vaccine administration to the general public.This item is countywide. ALTERNATIVE ACTION(S): There are no viable alternative actions. Should your Board choose to not approve the recommended action, the County would need to discontinue use of Pinnacle for vaccination administration services to Fresno County residents,which will cause delays in the public getting vaccinated. RETROACTIVE AGREEMENT: The recommended Amendment is retroactive to February 15, 2021 due to the immediate need to provide COVID-19 vaccinations to County employees in accordance with the State of California's tiered vaccination schedule. Due to the limited availability of contractors and the ongoing need to provide vaccination services to Fresno County residents, Pinnacle Training Systems, LLC (Pinnacle)transitioned to offer vaccination services to the general public on March 27, 2021, prior to finalizing the amendment. FISCAL IMPACT: There is no Net County Cost associated with the recommended action.All costs associated with this agreement will be paid for with a combination of funding from the CARES Act allocation and State funding. The compensation rates are being changed to align with DPH's contracted vendors providing similar services. There are no pending outstanding invoices related to this agreement. Sufficient appropriations and estimated revenues will be included in the Department's Org 5620 FY 2021-22 Recommended Budget. DISCUSSION: County of Fresno page 1 File Number:21-0295 File Number:21-0295 On March 9, 2021, your Board made a finding that it was in the best interest of the County to suspend the competitive bidding process in an emergency when goods or services are immediately necessary for the preservation of public health, welfare, or safety, or for the protection of County property, consistent with Administrative Policy No. 34,for urgent and necessary COVID-19 vaccination services for County of Fresno Employees. At that time, your Board also executed a retroactive agreement with Pinnacle to provide urgent and necessary COVID-19 vaccination services to County employees. Through April 2021, Pinnacle has administered 272 doses of COVID-19 vaccine to County staff. The ongoing COVID-19 pandemic created an urgent need to provide vaccination services to Fresno County residents as soon as possible. Pinnacle has been designated as an approved vendor of COVID-19 vaccination services by the Department of Public Health and possess mobilization capability enabling them to be highly utilized. Through June 6, 2021, Pinnacle has participated at 8 clinics organized by DPH and administered 1,181 doses of COVID-19 vaccine to Fresno County residents. DPH and Pinnacle anticipate 9 more events through the end of June 2021. Compensation for services will be based on vaccine clinic hours. Approval of the recommended action provides the County the opportunity to increase vaccination services to the community by adding additional community vaccine clinics in various County selected areas staffed by Pinnacle staff.The County and Pinnacle will work together to assure maximization of resources and meeting of expected vaccination goals. REFERENCE MATERIAL: BAI#31 March 9, 2021 ATTACHMENTS INCLUDED AND/OR ON FILE: On file with Clerk-Amendment I to Agreement A-21-067 CAO ANALYST: Ron Alexander County of Fresno page 2 File Number.21-0295 Agreement No. 21-067-1 1 FIRST AMENDMENT TO AGREEMENT 2 THIS FIRST AMENDMENT TO AGREEMENT(hereinafter"Amendment") is made and entered 3 into this 13th day of July, 2021, by and between COUNTY OF FRESNO, a Political Subdivision of 4 the State of California, Fresno, California (hereinafter"CLIENT), and PINNACLE TRAINING 5 SYSTEMS, LLC, a California Limited Liability Corporation, whose address is 6011 N Fresno St. Suite 6 120, Fresno, CA, 93721 (hereinafter"PTS"). 7 WITNESSETH: 8 WHEREAS, CLIENT and PTS entered into a services agreement, identified as COUNTY 9 Agreement No.A-21-067, retroactively effective February 151h, 2021 (hereinafter"Agreement") on 10 March 91, 2021, pursuant to which PTS agreed to provide COVID-19 vaccine services to CLIENT; and 11 WHEREAS, CLIENT and PTS now desire to amend the Agreement in order to expand 12 vaccination portability to any county department, to allow services to clinics held through community 13 medical clinic/vaccination events or through employers, and to allow for the vaccination of the general 14 public. 15 NOW,THEREFORE, for good and valuable consideration,the receipt and adequacy of which 16 is hereby acknowledged, CLIENT and PTS agree as follows: 17 1. Paragraph 4 of"Schedule A" of the Agreement, located on page 9, beginning with"PTS" 18 and ending with the word "CLIENT", is deleted in its entirety and replaced with the following: 19 "PTS will administer the COVID-19 vaccines at various CLIENT locations. The vaccine 20 administration will be provided to CLIENT's employees referred by CLIENT. PTS will conduct 21 community clinics at the direction of CLIENT's Department of Public Health." 22 2. That all references to"Schedule B" in existing COUNTY Agreement number A-21-067 23 shall be changed to read, "Revised Schedule B", attached hereto and incorporated herein by 24 reference. 25 CLIENT and PTS agree that this Amendment is sufficient to amend the Agreement and,that 26 upon execution of this Amendment,the Agreement and this Amendment together shall be considered 27 the Agreement. 28 The parties agree that this Amendment may be executed by electronic signature as provided in - 1 - 1 this section.An"electronic signature" means any symbol or process intended by an individual signing 2 this Amendment to represent their signature, including but not limited to (1) a digital signature; (2) a 3 faxed version of an original handwritten signature; or(3) an electronically scanned and transmitted (for 4 example by PDF document) of a handwritten signature. Each electronic signature affixed or attached 5 to this Amendment (1) is deemed equivalent to a valid original handwritten signature of the person 6 signing this Amendment for all purposes, including but not limited to evidentiary proof in any 7 administrative or judicial proceeding, and (2) has the same force and effect as the valid original 8 handwritten signature of that person. The provisions of this section satisfy the requirements of Civil 9 Code section 1633.5, subdivision (b), in the Uniform Electronic Transaction Act(Civil Code, Division 3, 10 Part 2, Title 2.5, beginning with section 1633.1). Each party using a digital signature represents that it 11 has undertaken and satisfied the requirements of Government Code section 16.5, subdivision (a), 12 paragraphs (1)through (5), and agrees that each other party may rely upon that representation.This 13 Amendment is not conditioned upon the parties conducting the transactions under it by electronic 14 means and either party may sign this Amendment with an original handwritten signature. 15 The Agreement, as hereby amended, is ratified and continued. All provisions, terms, 16 covenants, conditions and promises contained in the Agreement and not amended herein shall remain 17 in full force and effect. 18 // 19 // 20 // 21 // 22 // 23 // 24 // 25 11 26 // 27 11 28 - 2 - 1 EXECUTED AND EFFECTIVE as of the date first above set forth. 2 3 CONT CTOR COUNTY OF FRET O ; 4 1 1 ( thorized Signature Steve Brandau, Chairman of the Board of 5 Supervisors of the County of Fresno 6 —S I—' c-L c-.-- CQ Ae,4e 2— 1'jv%er, Print Name&Title 7 011 F,3 • S S 2o 8 rt 9 Mailing Address ATTEST: 10 Bernice E. Seidel Clerk of the Board of Supervisors 11 County of Fresno, State of California 12 13 14 By: �t.r 15 De u�t FOR ACCOUNTING USE ONLY: 16 Fund:0001 17 Subclass:10000 18 ORG:56201018 19 Account7295 20 21 22 23 24 25 26 27 28 -3- THE SCIENTIFIC APPROACH TO YOUR SUCCESS REVISED SCHEDULE "B" PAYMENT In consideration of the Services provided by PTS,the CLIENT shall pay PTS in accordance with the terms set forth below.The CLIENT and PTS may amend this Schedule, by written agreement between the Parties,from time to time during the Term and/or any renewal period. Compensation for the period 02/15/2021 through 04/30/2021. 1. $r2,632.001 per event fee with a minimum quota of(1-49)encounters,and/or Ito 2-hour single event. 2. $r3,886.001 per event fee with a minimum quota of(50-149) encounters, and/or 1 to 2- hour single event. 3. $[7,335.001 per event fee with a minimum quota of(150-300) encounters, and/or 2 to 5- hour events. 4. $f 11,907.001 per event fee with a minimum quota of (301-500) encounters, and/or 5 to 8-hour events. 5. $f16,870.001 per event fee with a minimum quota of(501-750) encounters, and/or 5 to 8-hour single event. 6. $f20,490.001 per event fee with a minimum quota of(751-1,000)encounters, and/or 5 to 8-hour single event. Compensation for the period 05/01/2021 through Agreement Termination: 1. $[2,400.001 per event fee with a minimum quota of(1-49)encounters,and/or 1 to 2-hour single event. 2. $[4,200.001 per event fee with a minimum quota of(50-149) encounters, and/or 1 to 2- hour single event. 3. $[7,500.001 per event fee with a minimum quota of(150-300) encounters, and/or 2 to 5- hour events. 4. $f12,000.001 per event fee with a minimum quota of(301-500) encounters, and/or 5 to 8-hour events. 5. $f17,000.001 per event fee with a minimum quota of(501-750) encounters, and/or 5 to 8-hour single event. 6. $f 23,000.001 per event fee with a minimum quota of(751-1,000)encounters,and/or 5 to 8-hour single event. Note:The word "event" covers any venue where a vaccination clinic is held.