HomeMy WebLinkAboutAgreement A-22-192 with Aspiranet.pdf Agreement No. 22-192
1 AGREEMENT
2 THIS AGREEMENT is made and entered into this 3' day of May 2022, by and between the
3 COUNTY OF FRESNO, a Political Subdivision of the State of California, hereinafter referred to as
4 "COUNTY", and ASPIRANET, a California non-profit corporation, whose address is 1320 E. Shaw Avenue,
5 Suite 140, Fresno, CA 93710, hereinafter referred to as "SUBRECIPIENT".
6 WITNESSETH:
7 WHEREAS, pursuant to the provisions of 42 United States Code Section 629, et seq. ("Promoting
8 Safe and Stable Families"), COUNTY, on behalf of its' Department of Social Services (DSS), desires to
9 participate in and find Adoption Support and Preservation services to support resource parents and children
10 who are either in a plan of adoption or who have finalized adoptions, particularly those who are in crisis
11 and/or are at risk of placement disruption; and
12 WHEREAS, COUNTY, desires to promote adoptions from foster care and decrease the likelihood of
13 post-adoption placement disruption through strengthening family functioning and stability, and supporting
14 child safety and wellbeing; and
15 WHEREAS, SUBRECIPIENT is willing and able to provide pre- and post-adoption services needed
16 by COUNTY, pursuant to the terms of this Agreement;
17 NOW, THEREFORE, in consideration of the mutual covenants, terms and conditions herein
18 contained, the parties hereto agree as follows:
19 1. SUBRECIPIENT'S OBLIGATIONS
20 SUBRECIPIENT shall perform all services as set forth in Exhibit A, Summary of Services,
21 attached hereto and incorporated herein by this reference. SUBRECIPIENT shall provide specified
22 services and activities pursuant to the staffing patterns and program expenses detailed in Exhibit B,
23 Budget Summary, attached hereto and incorporated herein by this reference.
24 2. TERM
25 The term of this Agreement shall commence on July 1, 2022 through and including June 30,
26 2025. This Agreement may be extended for two (2) additional, consecutive twelve (12) month periods
27 upon written approval of both parties no later than thirty (30) days prior to the first day of the next twelve
28 (12) month extension period. The Director of the Department of Social Services (DSS) or his or her
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1 designee is authorized to execute such written approval on behalf of COUNTY based on
2 SUBRECIPIENT's satisfactory performance.
3 3. TERMINATION
4 A. Non-Allocation of Funds
5 The terms of this Agreement, and the services to be provided hereunder, are contingent on the
6 approval of funds by the appropriating government agency. Should sufficient funds not be allocated, the
7 services provided may be modified, or this Agreement terminated, at any time by giving the
8 SUBRECIPIENT thirty (30) days advance written notice.
9 B. Breach of Contract
10 The COUNTY may immediately suspend or terminate this Agreement in whole or in part, where
11 in the determination of the COUNTY there is:
12 1) An illegal or improper use of funds;
13 2) A failure to comply with any term of this Agreement;
14 3) A substantially incorrect or incomplete report submitted to the COUNTY;
15 or
16 4) Improperly performed service.
17 In no event shall any payment by the COUNTY constitute a waiver by the COUNTY of any
18 breach of this Agreement or any default which may then exist on the part of the SUBRECIPIENT.
19 Neither shall such payment impair or prejudice any remedy available to the COUNTY with respect to the
20 breach or default. The COUNTY shall have the right to demand of the SUBRECIPIENT the repayment
21 to the COUNTY of any funds disbursed to the SUBRECIPIENT under this Agreement, which in the
22 judgment of the COUNTY were not expended in accordance with the terms of this Agreement. The
23 SUBRECIPIENT shall promptly refund any such funds upon demand.
24 C. Without Cause
25 Under circumstances other than those set forth above, this Agreement may be terminated by
26 SUBRECIPIENT, COUNTY or COUNTY's DSS Director or designee, upon the giving of thirty (30) days
27 advance written notice of an intention to terminate this Agreement.
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1 4. COMPENSATION
2 For actual services provided pursuant to the terms of this Agreement, COUNTY agrees to pay
3 SUBRECIPIENT and SUBRECIPIENT agrees to receive compensation in accordance with Exhibit B,
4 Budget Summary.
5 In no event shall compensation paid for services performed under this Agreement be in excess of
6 One Million Three Hundred Six Thousand Seven Hundred Fifty-Five Dollars ($1,306,755) during the term of
7 this Agreement. For each 12-month period, in no event shall compensation paid for services performed
8 under this Agreement be in excess of Two Hundred Sixty-One Thousand Three Hundred Fifty-One Dollars
9 ($261,351).
10 It is understood that all expenses incidental to SUBRECIPIENT's performance of services under
11 this Agreement shall be borne by SUBRECIPIENT. If SUBRECIPIENT should fail to comply with any
12 provision of the Agreement, COUNTY shall be relieved of its obligation for further compensation. Any
13 compensation which is not expended by SUBRECIPIENT pursuant to the terms and conditions of this
14 Agreement shall automatically revert to COUNTY.
15 The services provided by the SUBRECIPIENT under this Agreement are funded in whole or in
16 part by the State of California and the United States Federal government. In the event that funding for these
17 services is delayed by the State Controller or the Federal government, COUNTY may defer payment to
18 SUBRECIPIENT. The amount of the deferred payment shall not exceed the amount of funding delayed to
19 the COUNTY. The period of time of the deferral by COUNTY shall not exceed the period of time of the
20 State Controller's or Federal government's delay of payment to COUNTY plus forty-five (45) days.
21 5. INVOICING
22 SUBRECIPIENT shall invoice COUNTY's DSS in arrears by the tenth (loth) of each month for
23 expenditures incurred and services rendered in the previous month to:
24 DSSlnvoices(a)fresnocountyca.gov. Payments by COUNTY's DSS shall be in arrears for actual services
25 provided during the preceding month, within forty-five (45) days after receipt, verification, and approval
26 of SUBRECIPIENT's invoices by COUNTY's DSS. A monthly activity report shall accompany the
27 invoice, reflecting services supported by the invoiced expenditures and be in a form and in such detail
28 as acceptable to the COUNTY's DSS. All final claims for funding shall be submitted by SUBRECIPIENT
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1 within sixty (60) days following the final month of services. At the discretion of COUNTY's DSS Director
2 or his/her designee, COUNTY's DSS may deny payment of any invoice received more than sixty (60)
3 days following the final month of services.
4 At the discretion of COUNTY's DSS Director or designee, if an invoice is incorrect or is otherwise
5 not in proper form or detail, COUNTY's DSS Director or designee shall have the right to withhold
6 payment as to only that portion of the invoice that is incorrect or improper after five (5) days prior written
7 notice or email correspondence to SUBRECIPIENT. SUBRECIPIENT agrees to continue to provide
8 services for a period of ninety (90) days after written or email notification of an incorrect or improper
9 invoice. If after the ninety (90) day period the invoice has still not been corrected to COUNTY DSS'
10 satisfaction, COUNTY or COUNTY's DSS Director or designee may elect to terminate this Agreement,
11 pursuant to the termination provisions stated in Paragraph Three (3) of this Agreement.
12 6. MODIFICATION
13 A. Any matters of this Agreement may be modified from time to time by the written
14 consent of SUBRECIPIENT and COUNTY without, in any way, affecting the remainder.
15 B. Notwithstanding the above, changes to line items in Exhibit B, Budget Summary,
16 in an amount not to exceed 10% of the annual maximum compensation payable to SUBRECIPIENT as
17 identified in Section Four (4) of this Agreement, may be made with the written approval of COUNTY's
18 DSS Director or designee and SUBRECIPIENT. Budget line-item changes shall not result in any
19 change to the annual maximum compensation amount payable to SUBRECIPIENT, as stated herein.
20 C. SUBRECIPIENT agrees that reductions to the maximum compensation set forth
21 in Section Four (4) of this Agreement may be necessitated by a reduction in funding from State or
22 Federal sources. Any such reduction to the maximum compensation may be made with the written
23 approval of COUNTY's DSS Director or designee and SUBRECIPIENT. SUBRECIPIENT further
24 understands that this Agreement is subject to any restrictions, limitations, or enactments of all legislative
25 bodies which affect the provisions, term, or funding of this agreement in any manner.
26 D. Minor changes to the Scope of Services, identified in this Agreement, may be
27 made with the mutual written approval of COUNTY's DSS Director or designee and SUBRECIPIENT.
28 Minor changes may include, but are not limited to changes that will not significantly alter the
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1 responsibilities identified in Section One (1) and Exhibit A. Any changes to the services shall not result
2 in any change to the maximum compensation.
3 7. INDEPENDENT CONTRACTOR
4 In performance of the work, duties and obligations assumed by SUBRECIPIENT under this
5 Agreement, it is mutually understood and agreed that SUBRECIPIENT, including any and all of the
6 SUBRECIPIENT's officers, agents, and employees will at all times be acting and performing as an
7 independent contractor, and shall act in an independent capacity and not as an officer, agent, servant,
8 employee, joint venturer, partner, or associate of the COUNTY. Furthermore, COUNTY shall have no
9 right to control or supervise or direct the manner or method by which SUBRECIPIENT shall perform its
10 work and function. However, COUNTY shall retain the right to administer this Agreement so as to verify
11 that SUBRECIPIENT is performing its obligations in accordance with the terms and conditions thereof.
12 SUBRECIPIENT and COUNTY shall comply with all applicable provisions of law and the rules and
13 regulations, if any, of governmental authorities having jurisdiction over matters the subject thereof.
14 Because of its status as an independent contractor, SUBRECIPIENT shall have absolutely no
15 right to employment rights and benefits available to COUNTY employees. SUBRECIPIENT shall be
16 solely liable and responsible for providing to, or on behalf of, its employees all legally-required employee
17 benefits. In addition, SUBRECIPIENT shall be solely responsible and save COUNTY harmless from all
18 matters relating to payment of SUBRECIPIENT's employees, including compliance with Social Security
19 withholding and all other regulations governing such matters. It is acknowledged that during the term of
20 this Agreement, SUBRECIPIENT may be providing services to others unrelated to the COUNTY or to
21 this Agreement.
22 8. HOLD HARMLESS AND INDEMNIFICATION
23 SUBRECIPIENT agrees to indemnify, save, hold harmless, and at COUNTY'S request, defend
24 the COUNTY, its officers, agents, and employees from any and all costs and expenses (including
25 attorney's fees and costs), damages, liabilities, claims, and losses occurring or resulting to COUNTY in
26 connection with the performance, or failure to perform, by SUBRECIPIENT, its officers, agents, or
27 employees under this Agreement, and from any and all costs and expenses (including attorney's fees
28 and costs), damages, liabilities, claims, and losses occurring or resulting to any person, firm, or
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1 corporation who may be injured or damaged by the performance, or failure to perform, of
2 SUBRECIPIENT, its officers, agents, or employees under this Agreement.
3 The provisions of this Section Eight (8) shall survive termination of this Agreement.
4 9. INSURANCE
5 Without limiting the COUNTY's right to obtain indemnification from SUBRECIPIENT or any third
6 parties, SUBRECIPIENT, at its sole expense, shall maintain in full force and effect, the following insurance
7 policies or a program of self-insurance, including but not limited to, an insurance pooling arrangement or
8 Joint Powers Agreement(JPA)throughout the term of the Agreement:
9 A. Commercial General Liability
10 Commercial General Liability Insurance with limits of not less than Two Million Dollars
11 ($2,000,000.00) per occurrence and an annual aggregate of Four Million Dollars ($4,000,000.00). This
12 policy shall be issued on a per occurrence basis. COUNTY may require specific coverages including
13 completed operations, products liability, contractual liability, Explosion-Collapse-Underground, fire legal
14 liability or any other liability insurance deemed necessary because of the nature of this contract.
15 B. Automobile Liability
16 Comprehensive Automobile Liability Insurance with limits of not less than One Million Dollars
17 ($1,000,000.00) per accident for bodily injury and for property damages. Coverage should include any auto
18 used in connection with this Agreement, including both owned and non-owned vehicles.
19 C. Professional Liability
20 If SUBRECIPIENT employs licensed professional staff, (e.g., Ph.D., R.N., L.C.S.W., M.F.C.C.) in
21 providing services, Professional Liability Insurance with limits of not less than One Million Dollars
22 ($1,000,000.00) per occurrence, Three Million Dollars ($3,000,000.00)annual aggregate. SUBRECIPIENT
23 agrees that it shall maintain, at its sole expense, in full force and effect for a period of three (3) years
24 following the termination of this Agreement, one or more policies of professional liability insurance with
25 limits of coverage as specified herein.
26 D. Worker's Compensation
27 A policy of Worker's Compensation insurance as may be required by the California Labor Code.
28 N
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1 E. Molestation
2 Sexual abuse/molestation liability insurance with limits of not less than One Million Dollars
3 ($1,000,000) per occurrence, Two Million Dollars ($2,000,000) annual aggregate. This policy shall be
4 issued on a per occurrence basis.
5 F. Additional Requirements Relating to Insurance
6 SUBRECIPIENT shall obtain endorsements to the Commercial General Liability insurance
7 naming the County of Fresno, its officers, agents, and employees, individually and collectively, as
8 additional insured, but only insofar as the operations under this Agreement are concerned. Such
9 coverage for additional insured shall apply as primary insurance and any other insurance, or
10 self-insurance, maintained by COUNTY, its officers, agents, and employees shall be excess only and
11 not contributing with insurance provided under SUBRECIPIENT's policies herein. This insurance shall
12 not be cancelled or changed without a minimum of thirty (30) days advance written notice given to
13 COUNTY.
14 SUBRECIPIENT hereby waives its right to recover from COUNTY, its officers, agents, and
15 employees any amounts paid by the policy of worker's compensation insurance required by this
16 Agreement. SUBRECIPIENT is solely responsible to obtain any endorsement to such policy that may be
17 necessary to accomplish such waiver of subrogation, but SUBRECIPIENT's waiver of subrogation under
18 this paragraph is effective whether or not SUBRECIPIENT obtains such an endorsement.
19 Within Thirty (30) days from the date SUBRECIPIENT signs and executes this Agreement,
20 SUBRECIPIENT shall provide certificates of insurance and endorsement as stated above for all of the
21 foregoing policies, as required herein, to the County of Fresno,
22 DSSContractlnsurance(a�fresnocountyca.gov, Attention: Contract Analyst, stating that such insurance
23 coverage have been obtained and are in full force; that the County of Fresno, its officers, agents and
24 employees will not be responsible for any premiums on the policies; that for such worker's
25 compensation insurance the SUBRECIPIENT has waived its right to recover from the COUNTY, its
26 officers, agents, and employees any amounts paid under the insurance policy and that waiver does not
27 invalidate the insurance policy; that such Commercial General Liability insurance names the County of
28 Fresno, its officers, agents and employees, individually and collectively, as additional insured, but only
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1 insofar as the operations under this Agreement are concerned; that such coverage for additional insured
2 shall apply as primary insurance and any other insurance, or self-insurance, maintained by COUNTY, its
3 officers, agents and employees, shall be excess only and not contributing with insurance provided under
4 SUBRECIPIENT's policies herein; and that this insurance shall not be cancelled or changed without a
5 minimum of thirty (30) days advance, written notice given to COUNTY.
6 In the event SUBRECIPIENT fails to keep in effect at all times insurance coverage as herein
7 provided, the COUNTY may, in addition to other remedies it may have, suspend or terminate this
8 Agreement upon the occurrence of such event.
9 All policies shall be issued by admitted insurers licensed to do business in the State of
10 California, and such insurance shall be purchased from companies possessing a current A.M. Best, Inc.
11 rating of A FSC VII or better.
12 10. ASSIGNMENT AND SUBCONTRACTS
13 Neither party shall assign, transfer, or subcontract this Agreement nor their rights or duties under
14 this Agreement without the prior written consent of the other party. Any transferee, assignee or
15 subcontractor will be subject to all applicable provisions of this Agreement, and all applicable State and
16 Federal regulations. SUBRECIPIENT shall be held primarily responsible by COUNTY for the
17 performance of any transferee, assignee or subcontractor unless otherwise expressly agreed to in
18 writing by COUNTY. The use of subcontractor by SUBRECIPIENT shall not entitle SUBRECIPIENT to
19 any additional compensation than is provided for under this Agreement.
20 11. CONFLICT OF INTEREST
21 No officer, employee or agent of the COUNTY who exercises any function or responsibility for
22 planning and carrying out of the services provided under this Agreement shall have any direct or indirect
23 personal financial interest in this Agreement. In addition, no employee of the COUNTY shall be
24 employed by the SUBRECIPIENT under this Agreement to fulfill any contractual obligations with the
25 COUNTY. The SUBRECIPIENT shall comply with all Federal, State of California and local conflict of
26 interest laws, statutes, and regulations, which shall be applicable to all parties and beneficiaries under
27 this Agreement and any officer, employee, or agent of the COUNTY.
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1 12. DISCLOSURE OF SELF-DEALING TRANSACTIONS
2 Members of the SUBRECIPIENT's Board of Directors shall disclose any self-dealing
3 transactions that they are a party to while SUBRECIPIENT is providing goods or performing services
4 under this agreement. A self-dealing transaction shall mean a transaction to which the CONTRATOR is
5 a party and in which one or more of its directors has a material financial interest. Members of the Board
6 of Directors shall disclose any self-dealing transactions that they are a party to by completing and
7 signing a Self-Dealing Transaction Disclosure Form, attached hereto as Exhibit C and incorporated
8 herein by reference, and submitting it to the COUNTY prior to commencing with the self-dealing
9 transaction or immediately thereafter.
10 13. NON-DISCRIMINATION
11 During the performance of this Agreement, SUBRECIPIENT and its officers, employees, agents
12 and subcontractors shall not unlawfully discriminate in violation of any Federal, State or local law, rule or
13 regulation against any employee or applicant for employment, or recipient of services under this
14 Agreement, because of ethnic group identification, gender, gender identity, gender expression, sexual
15 orientation, color, physical disability, mental disability, medical condition, national origin, race, ancestry,
16 marital status, religion, or religious creed.
17 A. Domestic Partners and Gender Identity
18 For State fund-funded contracts of$100,000 or more, SUBRECIPIENT certifies that it complies
19 with Public Contract Code Section 10295.3.
20 B. Americans with Disabilities Act
21 SUBRECIPIENT shall comply with the Americans with Disabilities Act (ADA) of 1990, which
22 prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines
23 issued pursuant to the ADA (42 U.S.C. 12101 et seq.)
24 C. SUBRECIPIENT shall include the non-discrimination and compliance provisions of
25 this section in all subcontracts to perform work under this Agreement.
26 14. LIMITED ENGLISH PROFICIENCY
27 SUBRECIPIENT shall provide interpreting and translation services to persons participating in
28 SUBRECIPIENT's services who have limited or no English language proficiency, including services to
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1 persons who are deaf or blind. Interpreter and translation services shall be provided as necessary to
2 allow such participants meaningful access to the programs, services and benefits provided by
3 SUBRECIPIENT. Interpreter and translation services, including translation of SUBRECIPIENT's "vital
4 documents" (those documents that contain information that is critical for accessing SUBRECIPIENT's
5 services or are required by law) shall be provided to participants at no cost to the participant.
6 SUBRECIPIENT shall ensure that any employees, agents, subcontractors, or partners who interpret or
7 translate for a program participant, or who directly communicate with a program participant in a
8 language other than English, demonstrate proficiency in the participant's language and can effectively
9 communicate any specialized terms and concepts peculiar to SUBRECIPIENT's services.
10 15. CONFIDENTIALITY AND DATA SECURITY
11 All services performed by SUBRECIPIENT under this Agreement shall be in strict conformance
12 with all applicable Federal, State of California and/or local laws and regulations relating to confidentiality.
13 For the purpose of preventing the potential loss, misappropriation or inadvertent disclosure of
14 COUNTY data including sensitive or personal client information; abuse of COUNTY resources; and/or
15 disruption to COUNTY operations, individuals and/or agencies that enter into a contractual relationship
16 with COUNTY for the purpose of providing services under this Agreement must employ adequate data
17 security measures to protect the confidential information provided to SUBRECIPIENT by COUNTY,
18 including but not limited to the following:
19 A. SUBRECIPIENT-Owned Mobile/Wireless/Handheld Devices may not be
20 connected to COUNTY networks via personally owned mobile, wireless, or handheld devices, except
21 when authorized by COUNTY for telecommuting and then only if virus protection software currency
22 agreements are in place, and if a secure connection is used.
23 B. SUBRECIPIENT-Owned Computers or Computer Peripherals may not be brought
24 into COUNTY for use, including and not limited to mobile storage devices, without prior authorization
25 from COUNTY's Chief Information Officer or her designee. Data must be stored on a secure server
26 approved by COUNTY and transferred by means of a VPN (Virtual Private Network) connection, or
27 another type of secure connection of this type if any data is approved to be transferred.
28 C. County-Owned Computer Equipment: SUBRECIPIENT or anyone having an
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1 employment relationship with COUNTY may not use COUNTY computers or computer peripherals on
2 non-COUNTY premises without prior authorization from COUNTY's Chief Information Officer or her
3 designee.
4 D. SUBRECIPIENT may not store COUNTY's private, confidential, or sensitive data
5 on any hard-disk drive.
6 E. SUBRECIPIENT are responsible to employ strict controls to ensure the integrity
7 and security of COUNTY's confidential information and to prevent unauthorized access to data
8 maintained in computer files, program documentation, data processing systems, data files and data
9 processing equipment which stores or processes COUNTY data internally and externally.
10 F. Confidential client information transmitted to one party by the other by means of
11 electronic transmissions must be encrypted according to Advanced Encryption Standards (AES) of 128
12 BIT or higher. Additionally, a password or pass phrase must be utilized.
13 G. SUBRECIPIENT is responsible to immediately notify COUNTY of any breaches or
14 potential breaches of security related to COUNTY's confidential information, data maintained in
15 computer files, program documentation, data processing systems, data files and data processing
16 equipment which stores or processes COUNTY data internally or externally.
17 H. SUBRECIPIENT shall require its subcontractors to comply with the provisions of
18 this Data Security section.
19 16. CLEAN AIR AND WATER
20 In the event the funding under this Agreement exceeds One Hundred Fifty Thousand and
21 No/100 Dollars ($150,000.00), SUBRECIPIENT shall comply with all applicable standards, orders or
22 requirements issued under the Clean Air Act, as amended, 42 U.S. Code 7401 et seq., and the Federal
23 Water Pollution Control Act, 33 U.S. Code 1251 et seq. Under these laws and regulations,
24 SUBRECIPIENT shall:
25 A. Assure the COUNTY that no facility shall be utilized in the performance of this
26 Agreement that has been listed on the Environmental Protection Agency (EPA) list of Violating Facilities;
27 B. Notify COUNTY prior to execution of this Agreement of the receipt of any
28 communication from the Director, Office of Federal Activities, U.S. EPA indicating that a facility to be
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1 utilized in the performance of this Agreement is under consideration to be listed on the EPA list of
2 Violating Facilities;
3 C. Report each violation of the above laws to COUNTY and understand and agree
4 that the COUNTY will, in turn, report each violation as required to assure notification to the Federal
5 Emergency Management Agency (FEMA) and the appropriate Environmental Protection Agency
6 Regional Office; and
7 D. Include these requirements in each subcontract exceeding $150,000 financed in
8 whole or in part with federal assistance.
9 17. PROCUREMENT OF RECOVERED MATERIALS
10 In the performance of this Agreement, SUBRECIPIENT shall comply with section 6002 of the
11 Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The
12 requirements of Section 6002 include procuring only items designated in guidelines of the
13 Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of
14 recovered materials practicable, consistent with maintaining a satisfactory level of competition, where
15 the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the
16 preceding fiscal year exceeded $10,000. For contracts meeting this threshold SUBRECIPIENT shall
17 make maximum use of products containing recovered materials that are EPA-designated items unless
18 the product cannot be acquired:
19 i. Competitively within a timeframe providing for compliance with the
20 contract performance schedule;
21 ii. Meeting contract performance requirements; or
22 iii. At a reasonable price.
23 18. DRUG-FREE WORKPLACE REQUIREMENTS
24 For purposes of this paragraph, SUBRECIPIENT will be referred to as the "grantee". By drawing
25 funds against this grant award, the grantee is providing the certification that is required by regulations
26 implementing the Drug-Free Workplace Act of 1988, 45 CFR Part 76, Subpart F. These regulations
27 require certification by grantees that they will maintain a drug-free workplace. False certification or
28 violation of the certification shall be grounds for suspension of payments, suspension or termination of
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1 grants, or government wide suspension or debarment. SUBRECIPIENT shall also comply with the
2 requirements of the Drug-Free Workplace Act of 1990 (California Government Code section 8350 et
3 seq.).
4 19. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND
5 VOLUNTARY EXCLUSION-LOWER TIER COVERED TRANSACTIONS
6 A. COUNTY and SUBRECIPIENT recognize that SUBRECIPIENT is a recipient of
7 Federal assistance funds under the terms of this Agreement. By signing this Agreement,
8 SUBRECIPIENT agrees to comply with applicable Federal suspension and debarment regulations,
9 including but not limited to: 7CFR 3016.35, 29 CRF 97.35, 45 CFR 92.35, and Executive Order 12549.
10 By signing this Agreement, SUBRECIPIENT attests to the best of its knowledge and belief, that it and its
11 principals:
12 1) Are not presently debarred, suspended, proposed for debarment, declared
13 ineligible, or voluntarily excluded from participation in this transaction by any Federal department or
14 agency; and
15 2) Shall not knowingly enter into any lower tier covered transaction with an entity
16 or person who is debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
17 excluded from participation in this transaction by any Federal department or agency.
18 B. SUBRECIPIENT shall provide immediate written notice to COUNTY if at any time
19 during the term of this Agreement SUBRECIPIENT learns that the representations it makes above were
20 erroneous when made or have become erroneous by reason of changed circumstances
21 C. SUBRECIPIENT shall include a clause titled "Certification Regarding Debarment,
22 Suspension, Ineligibility, and Voluntary Exclusion — Lower Tier Covered Transactions" and similar in
23 nature to this Paragraph Twenty (20) in all lower tier covered transactions and in all solicitations for
24 lower tier covered transactions.
25 D. SUBRECIPIENT shall, prior to soliciting or purchasing goods and services in
26 excess of$25,000 funded by this Agreement, review and retain the proposed vendor's suspension and
27 debarment status at https://sam.gov/SAM/.
28 E. The certification in Paragraph Nineteen (19) of this Agreement is a material
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1 representation of fact upon which COUNTY relied in entering into this Agreement.
2 20. GRIEVANCES
3 SUBRECIPIENT shall establish procedures for handling client complaints and/or grievances.
4 Such procedures will include provisions for informing clients of their rights to a State Hearing to resolve
5 such issues when appropriate.
6 21. PROHIBITION ON PUBLICITY
7 None of the funds, materials, property or services provided directly or indirectly under this
8 Agreement shall be used for SUBRECIPIENT's advertising, fundraising, or publicity (i.e., purchasing of
9 tickets/tables, silent auction donations, etc.) for the purpose of self-promotion. Notwithstanding the
10 above, publicity of the services described in Paragraph One (1) of this Agreement shall be allowed as
11 necessary to raise public awareness about the availability of such specific services when approved in
12 advance by the Director or designee and at a cost as provided by SUBRECIPIENT in writing for such
13 items as written/printed materials, the use of media (i.e., radio, television, newspapers) and any other
14 related expense(s).
15 22. LOBBYING AND POLITICAL ACTIVITY
16 None of the funds provided under this Agreement shall be used for publicity, lobbying or
17 propaganda purposes designed to support or defeat legislation pending in the Congress of the United
18 States of America or the Legislature of the State of California.
19 SUBRECIPIENT shall not directly or indirectly use any of the funds under this Agreement for any
20 political activity or to further the election or defeat of any candidate for public office.
21 23. STATE ENERGY CONSERVATION
22 SUBRECIPIENTS must comply with the mandatory standard and policies relating to energy
23 efficiency which are contained in the State Energy Conservation Plan issued in compliance with 42
24 United States (US) Code sections 6321, et. Seq.
25 24. FRATERNIZATION
26 SUBRECIPIENT shall establish procedures addressing fraternization between SUBRECIPIENT's
27 staff and clients. Such procedures will include provisions for informing SUBRECIPIENT's staff and
28 clients regarding fraternization guidelines.
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1 25. INTERPRETATION OF LAWS AND REGULATIONS
2 COUNTY reserves the right to make final interpretations or clarifications on issues relating to
3 Federal and State laws and regulations, to ensure compliance.
4 26. COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS
5 SUBRECIPIENT, its officers, consultants, subcontractors, agents, and employees shall comply
6 with all applicable State, Federal and local laws, regulations, and executive orders, as well as Federal
7 policies, procedures, and directives governing projects that utilize State and Federal Funds. This
8 includes laws, rules and regulations that pertain to construction, health and safety, labor, fair
9 employment practices, environmental protection, equal opportunity, fair housing, and all other matters
10 applicable or related to SUBRECIPIENT's services, the SUBRECIPIENT, its subcontractors, and all
11 eligible activities.
12 SUBRECIPIENT shall be responsible for obtaining all permits, licenses, and approvals required
13 for performing any activities under this Agreement, including those necessary to perform design,
14 implementation, operation, and maintenance of the activities. SUBRECIPIENT shall be responsible for
15 observing and complying with any applicable federal, state, and local laws, rules, and regulations
16 affecting any such work, specifically those including, but not limited to, environmental protection,
17 procurement, and safety laws, rules, regulations, and ordinances. SUBRECIPIENT shall provide copies
18 of permits and approvals to COUNTY upon request.
19 27. NO OBLIGATION BY FEDERAL GOVERNMENT
20 The Federal Government is not a party to this contract and is not subject to any obligations or
21 liabilities to the non-Federal entity, SUBRECIPIENT, or any other party pertaining to any matter resulting
22 from this Agreement.
23 28. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED
24 ACTS
25 SUBRECIPIENT acknowledges that 31 U.S.C. Chapter 38 (Administrative Remedies for False Claims
26 and Statements) applies to SUBRECIPIENT's actions pertaining to this contract.
27 ///
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1 29. RECORDS
2 A. Record Establishment and Maintenance
3 SUBRECIPIENT shall establish and maintain records in accordance with those
4 requirements prescribed by COUNTY, with respect to all matters covered by this Agreement.
5 SUBRECIPIENT shall retain all fiscal books, account records and client files for services performed
6 under this Agreement for at least five (5) years from date of final payment under this Agreement or until
7 all State and Federal audits are completed for that fiscal year, whichever is later.
8 B. Cost Documentation
9 1) SUBRECIPIENT shall submit to COUNTY within ten (10) calendar days
10 following the end of each month, all fiscal and program reports for that month. SUBRECIPIENT shall
11 also furnish to COUNTY such statements, records, data and information as COUNTY may request
12 pertaining to matters covered by this Agreement. In the event that SUBRECIPIENT fail to provide
13 reports as provided herein, it shall be deemed sufficient cause for COUNTY to withhold payments until
14 compliance is established.
15 2) All costs shall be supported by properly executed payrolls, time records,
16 invoices, vouchers, orders, or any other accounting documents pertaining in whole or in part to this
17 Agreement and they shall be clearly identified and readily accessible. The support documentation must
18 indicate the line budget account number to which the cost is charged.
19 3) COUNTY shall notify SUBRECIPIENT in writing within thirty (30) days of any
20 potential State or Federal audit exception discovered during an examination. Where findings indicate
21 that program requirements are not being met and State or Federal participation in this program may be
22 imperiled in the event that corrections are not accomplished by SUBRECIPIENT within thirty (30) days
23 of receipt of such notice from COUNTY, written notification thereof shall constitute COUNTY'S intent to
24 terminate this Agreement.
25 C. Service Documentation
26 SUBRECIPIENTS agree to maintain records to verify services under this Agreement
27 including names and addresses of clients served, if applicable, and the dates of service and a
28 description of services provided on each occasion. These records and any other documents pertaining
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1 in whole or in part to this Agreement shall be clearly identified and readily accessible.
2 30. SINGLE AUDIT CLAUSE
3 If SUBRECIPIENT expends Seven Hundred Fifty Thousand Dollars ($750,000) or more
4 in Federal and Federal flow-through monies annually, SUBRECIPIENT agrees to conduct an annual
5 audit in accordance with the requirements of the Single Audit Standards as set forth in Office of
6 Management and Budget (OMB) Title 2 of the Code of Federal Regulations Part 200. SUBRECIPIENT
7 shall submit said audit and management letter to COUNTY. The audit must include a statement of
8 findings or a statement that there were no findings. If there were negative findings, SUBRECIPIENT
9 must include a corrective action signed by an authorized individual. SUBRECIPIENT agrees to take
10 action to correct any material non-compliance or weakness found as a result of such audit. Such audit
11 shall be delivered to COUNTY's DSS, Administration, for review within nine (9) months of the end of any
12 fiscal year in which funds were expended and/or received for the program. Failure to perform the
13 requisite audit functions as required by this Agreement may result in COUNTY performing the necessary
14 audit tasks, or at COUNTY's option, contracting with a public accountant to perform said audit, or may
15 result in the inability of COUNTY to enter into future agreements with SUBRECIPIENT. All audit costs
16 related to this Agreement are the sole responsibility of SUBRECIPIENT.
17 A. A single audit report is not applicable if all SUBRECIPIENT's Federal contracts do
18 not exceed the Seven Hundred Fifty Thousand Dollars ($750,000) requirement or SUBRECIPIENT's
19 funding is through Drug related Medi-Cal. If a single audit is not applicable, a program audit must be
20 performed and a program audit report with management letter shall be submitted by SUBRECIPIENT to
21 COUNTY as a minimum requirement to attest to SUBRECIPIENT's solvency. Said audit report shall be
22 delivered to COUNTY's DSS, Administration, for review no later than nine (9) months after the close of
23 the fiscal year in which the funds supplied through this Agreement are expended. Failure to comply with
24 this Act may result in COUNTY performing the necessary audit tasks or contracting with a qualified
25 accountant to perform said audit. All audit costs related to this Agreement are the sole responsibility of
26 SUBRECIPIENT who agrees to take corrective action to eliminate any material noncompliance or
27 weakness found as a result of such audit. Audit work performed by COUNTY under this paragraph shall
28 be billed to the SUBRECIPIENT at COUNTY cost, as determined by COUNTY's Auditor-
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1 Controller/Treasurer-Tax Collector.
2 B. SUBRECIPIENT shall make available all records and accounts for inspection by
3 COUNTY, the State of California, if applicable, the Comptroller General of the United States, the Federal
4 Grantor Agency, or any of their duly authorized representatives, at all reasonable times for a period of at
5 least three (3) years following final payment under this Agreement or the closure of all other pending
6 matters, whichever is later.
7 31. AUDITS AND INSPECTIONS
8 The SUBRECIPIENT shall at any time during business hours, and as often as the COUNTY may
9 deem necessary, make available to the COUNTY for examination all of its records and data with respect
10 to the matters covered by this Agreement. The SUBRECIPIENT shall, upon request by the COUNTY,
11 permit the COUNTY to audit and inspect all of such records and data necessary to ensure
12 SUBRECIPIENT's compliance with the terms of this Agreement.
13 If this Agreement exceeds ten thousand dollars ($10,000.00), SUBRECIPIENT shall be subject
14 to the examination and audit of the Auditor General for a period of three (3) years after final payment
15 under contract (California Government Code Section 8546.7).
16 In addition, SUBRECIPIENT shall cooperate and participate with COUNTY's fiscal review
17 process and comply with all final determinations rendered by the COUNTY's fiscal review process. If
18 COUNTY reaches an adverse decision regarding SUBRECIPIENT's services to consumers, it may
19 result in the disallowance of payment for services rendered; or in additional controls to the delivery of
20 services, or in the termination of this Agreement, at the discretion of COUNTY's DSS Director or
21 designee. If as a result of COUNTY's fiscal review process a disallowance is discovered due
22 SUBRECIPIENT's deficiency, SUBRECIPIENT shall be financially liable for the amount previously paid
23 by COUNTY to SUBRECIPIENT and this disallowance will be adjusted from SUBRECIPIENT's future
24 payments, at the discretion of COUNTY's DSS Director or designee. In addition, COUNTY shall have
25 the sole discretion in the determination of fiscal review outcomes, decisions, and actions.
26 32. CHILD SUPPORT COMPLIANCE ACT
27 If this Agreement includes State funding in excess of$100,000, SUBRECIPIENT acknowledges
28 in accordance with Public Contract Code 7110, that:
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1 A. SUBRECIPIENT recognizes the importance of child and family support
2 obligations and shall fully comply with all applicable state and federal laws relating to child and family
3 support enforcement, including, but not limited to, disclosure of information and compliance with
4 earnings assignment orders, as provided in Chapter 8 (commencing with section 5200) of Part 5 of
5 Division 9 of the Family Code; and
6 B. SUBRECIPIENT to the best of its knowledge is fully complying with the earnings
7 assignment orders of all employees and is providing the names of all new employees to the New Hire
8 Registry maintained by the California Employment Development Department.
9 33. CHILD ABUSE REPORTING
10 SUBRECIPIENT shall utilize a procedure acceptable to COUNTY to ensure that all of
11 SUBRECIPIENT's employees, volunteers, consultants, subcontractors, or agents performing services
12 under this Agreement shall report all known or suspected child abuse or neglect to one or more of the
13 agencies set forth in Penal Code Section 11165.9. This procedure shall include having all of
14 SUBRECIPIENT's employees, volunteers, consultants, subcontractors, or agents performing services
15 under this Agreement sign a statement that he or she knows of and will comply with the reporting
16 requirements set forth in Penal Code Section 11166. The statement to be utilized by SUBRECIPIENT is
17 set forth in Exhibit D, attached hereto and by this reference incorporated herein.
18 34. PRIORITY HIRING CONSIDERATIONS
19 If this Agreement includes State funding and services in excess of$200,000, SUBRECIPIENT
20 shall give priority consideration in filling vacancies in positions funded by the Agreement to qualified
21 recipients of aid under Welfare and Institutions Code Section 11200 in accordance with Public Contract
22 Code Section 10353.
23 35. SUBRECIPIENT'S NAME CHANGE
24 An amendment, assignment, or new agreement is required to change the name of
25 SUBRECIPIENT as listed on this Agreement. Upon receipt of legal documentation of the name change
26 COUNTY will process the agreement. Payment of invoices presented with a new name cannot be paid
27 prior to approval of said agreement.
28
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1 36. PROPERTY OF COUNTY
2 Any use of COUNTY funds provided under this Agreement, as specified in Exhibit B, for the
3 purchase of computer hardware, software, and printers must be approved by COUNTY prior to
4 purchase and must meet COUNTY specifications. SUBRECIPIENT agrees to take reasonable and
5 prudent steps to ensure the security of any and all said hardware and software provided to it by
6 COUNTY under this Agreement, and to maintain replacement-value insurance coverages on said
7 hardware and software approved by COUNTY.
8 In addition, all purchases over Five Thousand and No/100 Dollars ($5,000.00) made during the
9 life of this Agreement shall be identified as fixed assets with an assigned COUNTY Accounting Inventory
10 Number. These fixed assets shall be retained by COUNTY, as COUNTY property, in the event this
11 Agreement is terminated or upon expiration of this Agreement. The SUBRECIPIENT agrees to
12 participate in an annual inventory of all COUNTY fixed assets and shall be physically present when fixed
13 assets are returned to COUNTY possession at the termination or expiration of this Agreement.
14 SUBRECIPIENT is responsible for returning to COUNTY all COUNTY owned fixed assets upon the
15 expiration or termination of this Agreement.
16 37. PUBLIC INFORMATION
17 SUBRECIPIENT shall disclose COUNTY as a funding source in all public information and
18 program materials developed in support of contracted services.
19 38. NOTICES
20 The persons and their addresses having authority to give and receive notices under this
21 Agreement include the following:
22 COUNTY SUBRECIPIENT
23 Director of Social Services, County of Fresno Chief Executive Officer
P.O. Box 1912 Aspiranet
24 Fresno, CA 93717-1912 1320 E. Shaw Avenue, Suite 140
25 Fresno, CA 93710
26 All notices between the COUNTY and SUBRECIPIENT provided for or permitted under this
27 Agreement must be in writing and delivered either by personal service, by first-class United States mail, or
28 by an overnight commercial courier service. A notice delivered by personal service is effective upon
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1 service to the recipient. A notice delivered by first-class United States mail is effective three COUNTY
2 business days after deposit in the United States mail, postage prepaid, addressed to the recipient. A notice
3 delivered by an overnight commercial courier service is effective one COUNTY business day after deposit
4 with the overnight commercial courier service, delivery fees prepaid, with delivery instructions given for next
5 day delivery, addressed to the recipient. For all claims arising out of or related to this Agreement, nothing in
6 this section establishes, waives, or modifies any claims presentation requirements or procedures provided
7 by law, including but not limited to the Government Claims Act (Division 3.6 of Title 1 of the Government
8 Code, beginning with section 810).
9 39. CHANGE OF LEADERSHIP/MANAGEMENT
10 In the event of any change in the status of SUBRECIPIENT's leadership or management,
11 SUBRECIPIENT shall provide written notice to COUNTY within thirty (30) days from the date of change.
12 Such notification shall include any new leader or manager's name and address. "Leadership or
13 management" shall include any employee, member, or owner of SUBRECIPIENT who either a) directs
14 individuals providing services pursuant to this Agreement, b) exercises control over the manner in which
15 services are provided, or c) has authority over SUBRECIPIENT's finances.
16 40. ELECTRONIC SIGNATURE
17 The parties agree that this Agreement may be executed by electronic signature as provided in
18 this section. An "electronic signature" means any symbol or process intended by an individual signing
19 this Agreement to represent their signature, including but not limited to (1) a digital signature; (2) a faxed
20 version of an original handwritten signature; or (3) an electronically scanned and transmitted (for
21 example by PDF document) of a handwritten signature. Each electronic signature affixed or attached to
22 this Agreement (1) is deemed equivalent to a valid original handwritten signature of the person signing
23 this Agreement for all purposes, including but not limited to evidentiary proof in any administrative or
24 judicial proceeding, and (2) has the same force and effect as the valid original handwritten signature of
25 that person. The provisions of this section satisfy the requirements of Civil Code section 1633.5,
26 subdivision (b), in the Uniform Electronic Transaction Act (Civil Code, Division 3, Part 2, Title 2.5,
27 beginning with section 1633.1). Each party using a digital signature represents that it has undertaken
28 and satisfied the requirements of Government Code section 16.5, subdivision (a), paragraphs (1)
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1 through (5), and agrees that each other party may rely upon that representation. This Agreement is not
2 conditioned upon the parties conducting the transactions under it by electronic means and either party
3 may sign this Agreement with an original handwritten signature.
4 41. GOVERNING LAW
5 Venue for any action arising out of or related to this Agreement shall only be in Fresno County,
6 California. The rights and obligations of the parties and all interpretation and performance of this
7 Agreement shall be governed in all respects by the laws of the State of California.
8 42. DISPUTES
9 In the event of any dispute, claim, question, or disagreement arising from or relating to this
10 agreement or the breach thereof, the parties hereto shall use their best efforts to settle the dispute,
11 claim, question, or disagreement. To this effect, they shall consult and negotiate with each other in good
12 faith and, recognizing their mutual interests, attempt to reach a just and equitable solution satisfactory to
13 both parties. During this time, the parties will continue meeting their contract responsibilities. If the
14 parties do not reach such solution within a period of 60 days, then the parties may take whatever action
15 is available to them by law.
16 43. SEVERABILITY
17 If anything in this Agreement is found by a court of competent jurisdiction to be unlawful or
18 otherwise unenforceable, the balance of this Agreement remains in effect, and the parties shall make
19 best efforts to replace the unlawful or unenforceable part of this Agreement with lawful and enforceable
20 terms intended to accomplish the parties' original intent.
21 44. ENTIRE AGREEMENT
22 This Agreement constitutes the entire agreement between the SUBRECIPIENT and COUNTY
23 with respect to the subject matter hereof and supersedes all previous Agreement negotiations,
24 proposals, commitments, writings, advertisements, publications, and understanding of any nature
25 whatsoever unless expressly included in this Agreement.
26 N
27 N
28 N
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1 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and
2 year first hereinabove written.
3 SUBRECIPIENT: COU TYO1OF FRESNO
5 Brian Pacheco, Chairman of the Board of
Supervisors of the County of Fresno
6 Print Name: Vernon Brown
7 Title: CEO
Chairman of the Board, or
8 President, or any Vice President
ATTEST:
9 Bernice E. Seidel
10 -✓ Clerk of the Board of Supervisors
County of Fresno, State of California
11
12
Print Name: Melek Totah By:
13 Deputy
Title: CFO
14 Secretary (of Corporation), or
15 any Assistant Secretary, or
Chief Financial Officer, or
16 any Assistant Treasurer
17
18 Mailing Address:
19 1320 E. Shaw Avenue, Suite 140
20 Fresno, CA 93710
21 Contact: Vernon Brown, Chief Executive Officer
Phone No: (650) 866-4080
22
23
24
FOR ACCOUNTING USE ONLY:
25 Fund/Subclass: 0001/10000
26 ORG No.: 56107001
Account No.: 7870/0
27
MIA:hb
28
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Exhibit A
Page 1 of 5
SUMMARY OF SERVICES
ORGANIZATION: Aspiranet
PROJECT TITLE: REACH (Resources, Education, Advocacy, Crisis Intervention,
Hope)
SERVICES: Pre- and Post-Adoption Support and Preservation Services
ADDRESS: 1320 E. Shaw Ave., Suite 140, Fresno, CA 93710
TELEPHONE: (559) 222-4969
CONTACT: Chad Valorosi, Program Director
EMAIL: cvalorosi@aspiranet.org
A. SERVICE DESCRIPTION
Aspiranet's (SUBRECIPIENT) Resources, Education, Advocacy, Crisis Intervention, Hope
(REACH) program will provide adoption support and preservation services to parents and
children who are either in a plan of adoption or who have finalized adoptions, particularly those
who are in crisis and/or are at risk of placement. These services include, but are not limited to,
parenting skills education, crisis intervention/crisis counseling, support groups for parents and
children, case management, information and referral services and linkage to community
resources, mental health screening, assessment, and intervention, adoptions-specific resource
directory, social events, home based services, and community outreach and advocacy. By
providing services both before and after adoptions are finalized, the REACH program will assist
families in working through issues as they arise and better prepare them for stable, thriving
adoptions.
B. TARGET POPULATION
The REACH program will serve families who have a current plan of adoption or have finalized
an adoption through the Fresno County Department of Social Services (DSS). This will include
families who are in crisis, in need of immediate support, or those who would like additional
information and/or resources. Families who access services on a self-referral basis, and reside
in or are adopting from within Fresno County, are also eligible for services through this program.
C. STAFFING LEVELS
SUBRECIPIENT will maintain a sufficient level of qualified staff to effectively carry out all
REACH program activities, consistent with the Budget Narrative detailed in Exhibit B, herein.
Staffing must reflect the diverse cultural and linguistic characteristics of the population served
whenever possible. Staff should have experience in connecting with families from diverse
Exhibit A
Page 2 of 5
backgrounds, identifying family strengths, navigating systems, and linking families to resources,
and tracking client outcomes.
Staff must be of professional status, preferably with specialized training or expertise in working
with adoptive children and families, particularly in the Child Welfare Services setting.
SUBRECIPIENT will be responsible for all training necessary to promote staff development and
effective service delivery. Staff shall be trained and knowledgeable in the following topic areas:
dynamics of adoptive families; dynamics of relative adoptions; appropriate parent/child
interaction; infant/child development; trauma/grief and loss; and community resources.
SUBRECIPIENT must ensure staff complete relevant training within their first year of
employment and continue to provide appropriate training opportunities to staff to support
continued learning and improve direct services to clients. The following trainings/topics will be
provided:
• Adoption Clinical Training (ACT) and/or Training for Adoptive Competence JAC);
• National Adoption Competency Mental Health Training Initiative;
• Specialized adoption-focused training on transracial/transcultural adoptions, LGBTQ+
and Sexual Orientation and Gender Identity Expression (SOGIE), sibling and birth family
relationships, relative/kin adoptions, and family-focused services;
• Any other trainings that are recommended for adoption professionals by the State and/or
County.
SUBRECIPIENT must ensure staff are provided with appropriate supervisory oversight to
successfully implement the proposed services. Supervision must be provided by staff who
possess Master's degree level education in a field related to the services being provided
according to this Summary of Services (Social Work, Psychology, Marriage and Family
Therapy, or a closely related field).
D. SUBRECIPIENT'S RESPONSIBILITIES
SUBRECIPIENT will provide services to an estimated 175 post-adoption families and up to 650
pre-adoption families referred by DSS, annually. SUBRECIPIENT will also be expected to serve
DSS clients on a walk-in basis, not inclusive of the 825 families referred by DSS. Although it is
anticipated that up to 825 total families may be referred each year, most will not require
individual/intensive services. Only 10-20% of referred families are anticipated to require
intensive, individualized services, such as case management, crisis intervention, etc. Services
to the remainder of referred families may include, but are not limited to, basic information about
the program and/or available resources.
SUBRECIPIENT shall be responsible for the following core services:
A. Parenting Skills Education
i. Parent education can occur in a group setting or one-on-one with Master's level
staff.
ii. Depending upon the family's needs, parenting skills education can be focused on
the core principles of TBRI (Connecting, Empowering, and Correcting). Topics
include, but are not limited to, relative/kinship adoption issues; effects of
childhood trauma; loss and grief; trust and attachment; identity in adoption;
transracial/transcultural adoption; and birth family connections.
Exhibit A
Page 3 of 5
B. Crisis Intervention and Counseling
i. Coaching on crisis intervention, stress reduction skills, and connections to other
resources necessary to stabilize during a crisis.
ii. Services will be provided in a manner that best meet's the client's needs: in-
person office visit, home visits, or via the phone or other virtual engagement
means.
C. Support Groups
i. Will provide support groups for parents, children, and teens specific to adoptive
family issues, facilitated by adoption-competent professionals. Childcare will be
provided during in-person parent support groups.
ii. Support groups are designed for families considering adoption and new and
experienced adoptive parents and focus on developing specialized parenting
topics being generated by parents.
D. Case Management (post-adoption families only)
i. Case Management will involve assessment, planning, referral, and follow-up.
E. Information and Referral Services and Linkage to Specific Community Resources
i. REACH Social Worker will assess each adoptive family's specific needs,
questions and concerns, and will use local child-serving agencies to make
referrals to mental health providers familiar with adoption, special education
liaisons, pediatric specialists, regional centers, and family resource centers.
F. Resource Directory Specific to Adoptive Families
i. Adoption-specific resource directory will include information on support groups,
education and training, special education, pediatric specialists, mental health
services, developmental disabilities, Family Resource Centers, adoption
assistance programs, and child welfare services.
G. Mental Health Screen, Assessment, and Intervention
i. Will maintain a licensed clinician on staff to oversee the screening and referral
process.
ii. Staff will assess/screen clients for mental health needs and, upon identification of
such needs, develop in concurrence with the client, an appropriate plan for
intervention and support.
iii. Staff will monitor the acquisition of behavioral health services via family contact
and advocacy efforts, and clients are connected to appropriate providers in the
community based on the mental health needs identified.
iv. When appropriate, staff will provide crisis intervention services to clients. The
REACH Social Worker will provide crisis counseling and support the referral to a
local contract provider to provide for the long-term stabilization of the client.
H. Community Outreach and Advocacy
i. Will help identify and inform families about available services, locations, and
opportunities for support and education.
ii. Will raise awareness about REACH services through making presentations to the
community, schools (PTA), and religious and professional organizations, health
fairs, and child-oriented events that serve adoptive families.
iii. Staff will contact local therapists in Fresno County who have adoption expertise
to facilitate referrals and solidify linkages. A resource directory that includes local
Exhibit A
Page 4 of 5
adoption competent clinicians that can accept various billing methods will be
used.
I. Social Events
i. Will work to facilitate social events, such as outdoor movies nights, to help build
community, when funding allows.
J. Home-Based Services
i. Staff will regularly provide supportive services in the client's home environment.
SUBRECIPIENT's Facility
SUBRECIPIENT's facility is located at 1320 E. Shaw Ave., Suite 140, Fresno, CA 93710. The
facility will be open to the public, at a minimum, Monday-Friday, 8:00 am to 5:00 pm, and
include some additional evening and weekend availability for walk-ins.
Other
SUBRECIPIENT will provide annual Civil Rights training to all staff at the beginning of every
calendar year and will provide verification of training completion to DSS by April 1. DSS will
provide documents needed for annual training and reporting.
SUBRECIPIENT'S staff will engage in trainings from providers in Fresno County to learn about
the services they offer and will attend all program and contract meetings coordinated by DSS.
E. COUNTY RESPONSIBILITIES
DSS shall be responsible for the following:
A. Provide referrals to SUBRECIPIENT, including families that have finalized adoptions as
well as families that are in a current plan of adoption.
B. Notify eligible families of the availability of these services.
C. Coordinate and participate in monthly or quarterly meetings with SUBRECIPIENT to
review program outcomes and discuss contractual issues.
D. Include SUBRECIPIENT's staff in DSS trainings that are relevant to the services as
described in the terms and conditions of this Agreement.
E. Meet with SUBRECIPIENT staff as often as needed to exchange pertinent information,
provide guidance, resolve problems, and work collaboratively to coordinate services.
F. REPORTS AND OUTCOMES
DSS will consider SUBRECIPIENT performance levels when determining funding
recommendations for future Agreements. For the contract period, SUBRECIPIENT shall
document all adoption support and preservation services provided and will submit Monthly
Activity Reports (MARs) by the tenth (10t") of each month in a manner and format determined
by DSS.
DSS anticipates an increase in placement stability and overall family health, functioning,
Exhibit A
Page 5 of 5
attachment, and resiliency as a result of these services. The outcomes listed in the table below
will measure the success of SUBRECIPIENT's services. These outcomes may be modified at
DSS' discretion. SUBRECIPIENT will report outcomes in each MAR or alternate method
determined by DSS.
Outcome measures are included below.
Outcomes to be Reported Outcome Indicator(s)*
Placement Improved placement stability— No more than 10% of youth/families
Stability Youth will remain in their receiving services will experience a
placement and/or the home of change in permanent placement, re-
the adoptive parents enter the foster care system and/or
move to out-of-home placement
Finalized Increased adoptions from foster At least 90% of pre-adoptive families
Adoptions care receiving services will finalize their
adoptions
Wellness and Improved social and emotional At least 80% of families receiving
Attachment wellness and attachment services will report improvement in
between parent/family and child emotional wellness and attachment with
the child/youth
Family Improved family functioning and At least 80% of families receiving
Functioning resiliency services will report improvement in
and healthy family functioning and resiliency
Resiliency
*Families receiving services are defined as those who receive some type of individualized
and/or intensive service such as crisis intervention/counseling, mental health intervention,
case management (for post-adoptive families) etc.
Exhibit B
BUDGET SUMMARY—YEAR 1 (Fiscal Year July 1, 2022—June 30, 2023)
VENDOR NAME: Aspiranet
CATEGORY BUDGET ITEM # TOTAL
Salaries 0100 $164,380
Payroll Taxes 0150 $12,575
Benefits 0200 $29,917
SUBTOTAL: $206,872
SERVICES & SUPPLIES
Insurance 0250 $3,672
Communications 0300 $9,864
Office Expense 0350 $3,216
Equipment 0400 $180
Facilities 0450 $5,664
Travel Costs 0500 $1,764
Program Supplies 0550 $2,160
Consultancy/Subcontracts 0600 $1,800
Fiscal &Audits 0650 $0
Training 0700 $2,400
Indirect Costs 0750 $23,759
SUBTOTAL: $54,479
TOTAL EXPENSES: $261,351
1
Exhibit B
BUDGET PERSONNEL DETAIL -YEAR 1 (Fiscal Year July 1, 2022—June 30, 2023)
VENDOR NAME: Aspiranet
SALARIES
% of Time Number of Monthly Salary/Wages
Position on Project Months Salary/Hourly Funds Requested
Wages for the Year
Program Director 0.05 12 $ 7,612.50 $ 4,568
Program Supervisor 0.45 12 $ 5,988.50 $ 32,338
Permanency Social
Worker 2 12 $ 5,278.00 $ 126,672
Administrative Assistant 0.02 12 $ 3,343.41 $ 802
Total Salaries/ $164,380
Wages
BENEFITS (Health Ins; Life Ins; Retirement; Other benefits)
Benefit Item (Calculation) Item Total
Payroll Taxes 7.65% $12,575
Benefits total of 18.20% - Includes health insurance 9.3%, dental insurance .23%,
life insurance .03%, EAP .04%, Retirement 1.5%, Worker's Compensation 2%,
Unemployment Insurance 2.8%, Fringe Benefits 2.3 % $29,917
TOTAL SALARIES AND BENEFITS: $206,872
2
Exhibit B
BUDGET DETAIL -YEAR 1 (Fiscal Year July 1, 2022 —June 30, 2023)
VENDOR NAME: Aspiranet
BUDGET CATEGORY & DESCRIPTION/ SUBTOTAL TOTAL
LINE ITEM CALCULATION
0250 Insurance $3,672 $3,672
0300 Communications $9,864 $9,864
Cell Phone Service $1,152 $1,152
Information Technology Services $7,812 $7,812
Data/Network Management $900 $900
0350 Office Expense $3,216 $3,216
Office Supplies $360 $360
Postage $156 $156
Printing $900 $900
Subscriptions/Books/Dues $1,800 $1,800
0400 Equipment $180 $180
0450 Facilities $5,664 $5,664
Building Lease $4,464 $4,464
Event Rental $1,200 $1,200
0500 Travel Costs $1,764 $1,764
0550 Program Supplies $2,160 $2,160
0600 Consultancy/Subcontracts $1,800 $1,800
0650 Fiscal &Audits $0 $0
0700 Training $2,400 $2,400
0750 Indirect Costs $23,759 $23,759
TOTAL
EXPENSES $54,479 $54,479
3
Exhibit B
BUDGET DETAIL NARRATIVE -YEAR 1 (Fiscal Year July 1, 2022—June 30, 2023)
VENDOR NAME: Aspiranet
0250 Insurance $3,672/12 months
Covers liability insurance based on the program's percentage of overall agency insurance costs. Insurance
needed for a particular program is charged directly to the program requiring the coverage. Other insurance
coverage that benefits all programs is allocated based on the ratio of each program's expenses to total
expenses.
0300 Communications $9,864/12 months
Cell Phone Service $1,152/12 months
Covers the monthly charge for cost of cell phones used by staff to maintain communication in the field. 2
FTE SW and .45 FTE Supervisor at$39/mo. per person = 2.5 x $39 = $96
Information Technology Services $7,812/12 months
Calculated based on the program's percentage of overall agency IT costs. The technology cost for
Aspiranet provides complete support of all IT and telecommunications systems used by Aspiranet. Support
includes, but is not limited to, the following: Network & Server monitoring and ongoing maintenance, data
hosting, equipment repair and refurbishment, 24/7 user Helpdesk support, application development,
application and hardware user support, application and equipment training, mobile device configuration
and staff support, on-boarding and off-boarding staff, network peripherals, including multifunction devices,
printers and other equipment, staff remote portal access to internet and email, and workstation
configuration.
Data/Network Management $900/12 months
Internet host fees,service fees,VOIP phone service and other charges directly related to Internet services.
Estimated at$75/mo.
0350 Office Expense $3,216/12 months
Office Supplies $360/12 months
Expenses for office supplies and minor office equipment (those with a purchase price under$25). Office
equipment items costing over $500 are charged to an asset account as defined under depreciation
standards. Includes all office materials relevant to operating the program including pens, paperclips,
paper, notepads, filing supplies, etc. Joint costs associated with shared supplies in offices are divided and
charged individually as direct costs to each category, program, or grant using the direct payroll costs
incurred by each grant, contract or program as the base most appropriate. This methodology allows for
automatic adjustment of costs charged based on the program or grant mix for each accounting period.
Estimated at$30/mo.
Postage $156/12 months
Includes stamps, certification and registration fees, overnight delivery services, payments to commercial
freight haulers and movers for delivery of equipment and similar charges. Includes expenses for
commercial movers for office or facility relocation. Estimated at $13/mo.
Printing $900/12 months
Covers cost of photocopying services. Monthly cost is$25/mo. X 12 = $300; but annually will order project
brochures bought in bulk for welcome packets and outreach, both Spanish and English estimated at$600
total for the year.
Subscriptions/Books/Dues $1,800/12 months
Includes newspapers, professional subscriptions, professional books, and similar printed matter.
Licensing fees, dues for advocacy groups and professional development organizations. Fees paid
monthly, annually, or periodically for agency membership in various local, state and/or national
organizations. Examples include California Association of Children's Homes, Child Welfare League of
America, California Association of Private Special Education Schools, Chambers of Commerce, etc.
Purchase of welcome packet books for new adoptive families referred to program, estimate 15 families
4
Exhibit B
per month x$10 per book= $150/mo. and $1800 annually plus increase adoption library books in Spanish
at cost of$1200.
0400 Equipment$180/12 months
Copier at $15/mo. x 12 = $180 annually. Leases and rentals of equipment, furniture and fixtures, but
excluding rentals and leases of vehicles or space. Includes taxes and other items included with the lease.
Excludes maintenance contracts on leased items which are charged to building and equipment contract.
Includes short term and long-term equipment leases. Examples include water coolers, copiers, mail
machines etc. Joint costs associated with shared equipment in offices are divided and charged individually
as direct costs to each category, program, or grant using the direct payroll costs incurred by each grant,
contract or program as the base most appropriate. This methodology allows for automatic adjustment of
costs charged based on the program or grant mix for each accounting period.
0450 Facilities $5,664/12 months
Building Lease $4,464/12 months
For cost of building lease and included utilities and maintenance: This space will include offices for staff
and conference rooms for staff and client meetings. Joint costs associated with operation and
maintenance of offices are divided and charged individually as direct costs to each category, program, or
grant using the direct payroll costs incurred by each grant, contract or program as the base most
appropriate. This methodology allows for automatic adjustment of costs charged based on the program or
grant mix for each accounting period.
Event Rental $1,200/12 months
Cost to rent out space in Fresno County to conduct REACH events or trainings when attendance will
exceed capacity of Fresno Aspiranet training/conference room. Permits 1-2 larger events based on client
needs.
0500 Travel Costs $1,764/12 months
Covers cost of mileage reimbursement for field-based activity by Aspiranet program staff.
Reimbursement to staff is estimated at $0.49/mile at 300 miles driven per/month = $147 x 12 = $1,764.
0550 Program Supplies $2,160/12 months
Includes any necessary items to provide supplies to the parent training/support groups and children's
groups. Supplies can include art supplies, training materials, and refreshments/food at an average of
$180/month.
0600 Consultancy/Subcontracts $1,800/12 months
Includes as needed Childcare worker to provide childcare during parent trainings/support groups, translator
to provide translation services for clients that speak language other than REACH staff, and Clinical
Supervisor to provide staff with clinical consultation. Childcare 4hr/mo. at $18.75/hr. _ $75/mo.; Translator
1 hr/mo. at$25/mo. _ $25/mo.; Clinical Supervisor 2hr/mo. at $25/mo. _ $50/mo. Total: $150/mo.
0700 Training $2,400/12 months
Costs to include trainings, conferences, workshops and roundtables for both REACH staff and REACH
clients for purpose of gaining additional knowledge, support, and insight in their work with children and
families. Includes cost of securing a speaker for an event and all included costs (materials, food, printing,
books).
0750 Indirect Costs $23,759/12 months
The indirect rate is calculated based on the cost trends wherein the headquarters cost allocation is trending
at 10% on a given month which complies with the 10% de minimis rate of modified total direct cost as
outlined on eCFR.200. All headquarters' activities involve executive level oversight of division staff,
statewide networking and advocacy and fractional portions of rent, postage, equipment, leases, phones and
office supplies required by executive staff engaged in the services benefiting the program. These costs
include all payroll, accounts receivable and accounts payable, audits, banking, human resource, risk
management, legal, program direction and other functions carried out by headquarters administrative staff.
TOTAL SERVICES &SUPPLIES $54,479
5
Exhibit B
BUDGET SUMMARY -YEAR 2 (Fiscal Year July 1, 2023—June 30, 2024)
VENDOR NAME: Aspiranet
CATEGORY BUDGET ITEM # TOTAL
Salaries 0100 $166,845
Payroll Taxes 0150 $12,764
Benefits 0200 $30,366
SUBTOTAL: $209,975
SERVICES & SUPPLIES
Insurance 0250 $3,672
Communications 0300 $9,864
Office Expense 0350 $2,580
Equipment 0400 $180
Facilities 0450 $4,598
Travel Costs 0500 $1,764
Program Supplies 0550 $1,959
Consultancy/Subcontracts 0600 $1,800
Fiscal &Audits 0650 $0
Training 0700 $1,200
Indirect Costs 0750 $23,759
SUBTOTAL: $51,376
TOTAL EXPENSES: $261,351
6
Exhibit B
BUDGET PERSONNEL DETAIL -YEAR 2 (Fiscal Year July 1, 2023—June 30, 2024)
VENDOR NAME: Aspiranet
SALARIES
% of Time Number of Monthly Salary/Wages
Position on Project Months Salary/Hourly Funds Requested
Wages
Program Director
(includes 2% cost of living
increase) 0.05 12 $ 7,726.69 $ 4,636
Program Supervisor
(includes 2% cost of living
increase) 0.45 12 $ 6,078.33 $ 32,823
Permanency Social
Worker
(includes 2% cost of living
increase) 2 12 $ 5,357.17 $ 128,572
Administrative Assistant
(includes 2% cost of living
increase) 0.02 12 $ 3,393.56 $ 814
Total Salaries/ $166,845
Wages
BENEFITS (Health Ins; Life Ins; Retirement; Other benefits)
Benefit Item (Calculation) Item Total
Payroll Taxes 7.65%
$ 12,764
Benefits total of 18.20% - Includes health insurance 9.3%, dental insurance .23%,
life insurance .03%, EAP .04%, Retirement 1.5%, Worker's Compensation 2%,
Unemployment Insurance 2.8%, Fringe Benefits 2.3 % $ 30,366
TOTAL SALARIES AND BENEFITS: $ 209,975
7
Exhibit B
BUDGET DETAIL -YEAR 2 (Fiscal Year July 1, 2023—June 30, 2024)
VENDOR NAME: Aspiranet
BUDGET CATEGORY & DESCRIPTION/ SUBTOTAL TOTAL
LINE ITEM CALCULATION
0250 Insurance $3,672 $3,672
0300 Communications $9,864 $9,864
Cell Phone Service $1,152 $1,152
Information Technology Services $7,812 $7,812
Data/Network Management $900 $900
0350 Office Expense $2,580 $2,580
Office Supplies $360 $360
Postage $120 $120
Printing $300 $300
Subscriptions/Books/Dues $1,800 $1,800
0400 Equipment $180 $180
0450 Facilities $4,598 $4,598
Building Lease $4,598 $4,598
0500 Travel Costs $1,764 $1,764
0550 Program Supplies $1,959 $1,959
0600 Consultancy/Subcontracts $1,800 $1,800
0650 Fiscal &Audits $0 $0
0700 Training $1,200 $1,200
0750 Indirect Costs $23,759 $23,759
TOTAL
EXPENSES $51,376 $51,376
8
Exhibit B
BUDGET DETAIL NARRATIVE -YEAR 2 (Fiscal Year July 1, 2023—June 30, 2024)
VENDOR NAME: Aspiranet
0250 Insurance $3,672/12 months
Covers liability insurance based on the program's percentage of overall agency insurance costs. Insurance
needed for a particular program is charged directly to the program requiring the coverage. Other insurance
coverage that benefits all programs is allocated based on the ratio of each program's expenses to total
expenses.
0300 Communications $9,864/12 months
Cell Phone Service $1,152/12 months
Covers the monthly charge for cost of cell phones used by staff to maintain communication in the field. 2
FTE SW and .45 FTE Supervisor at$39/mo. per person = 2.45 x $39 = $96
Information Technology Services $7,812/12 months
Calculated based on the program's percentage of overall agency IT costs. The technology cost for
Aspiranet provides complete support of all IT and telecommunications systems used by Aspiranet. Support
includes, but is not limited to, the following: Network & Server monitoring and ongoing maintenance, data
hosting, equipment repair and refurbishment, 24/7 user Helpdesk support, application development,
application and hardware user support, application and equipment training, mobile device configuration
and staff support, on-boarding and off-boarding staff, network peripherals, including multifunction devices,
printers and other equipment, staff remote portal access to internet and email, and workstation
configuration.
Data/Network Management $900/12 months
Internet host fees,service fees,VOIP phone service and other charges directly related to Internet services.
Estimated at$75/mo.
0350 Office Expense $2,580/12 months
Office Supplies $360/12 months
Expenses for office supplies and minor office equipment (those with a purchase price under $25.00).
Office equipment items costing over$500 are charged to an asset account as defined under depreciation
standards. Includes all office materials relevant to operating the program including pens, paperclips,
paper, notepads, filing supplies, etc. Joint costs associated with shared supplies in offices are divided and
charged individually as direct costs to each category, program, or grant using the direct payroll costs
incurred by each grant, contract or program as the base most appropriate. This methodology allows for
automatic adjustment of costs charged based on the program or grant mix for each accounting period.
Estimated at$30/mo.
Postage $120/12 months
Includes stamps, certification and registration fees, overnight delivery services, payments to commercial
freight haulers and movers for delivery of equipment and similar charges. Includes expenses for
commercial movers for office or facility relocation. Estimated at $10/mo.
Printing $300/12 months
Covers cost of photocopying services. Monthly cost is $25/mo. X 12 = $300.
Subscriptions/Books/Dues $1,800/12 months
Includes newspapers, professional subscriptions, professional books, and similar printed matter.
Licensing fees, dues for advocacy groups and professional development organizations. Fees paid
monthly, annually, or periodically for agency membership in various local, state and/or national
organizations. Examples include California Association of Children's Homes, Child Welfare League of
America, California Association of Private Special Education Schools, Chambers of Commerce, etc.
Purchase of welcome packet books for new adoptive families referred to program, estimate 15 families
per month x$10 per book= $150/mo. and $1800 annually plus increase adoption library books in Spanish
at cost of$1200.
9
Exhibit B
0400 Equipment$180112 months
Copier at $15/mo. x 12 = $180 annually. Leases and rentals of equipment, furniture and fixtures, but
excluding rentals and leases of vehicles or space. Includes taxes and other items included with the lease.
Excludes maintenance contracts on leased items which are charged to building and equipment contract.
Includes short term and long-term equipment leases. Examples include water coolers, copiers, mail
machines etc. Joint costs associated with shared equipment in offices are divided and charged individually
as direct costs to each category, program, or grant using the direct payroll costs incurred by each grant,
contract or program as the base most appropriate. This methodology allows for automatic adjustment of
costs charged based on the program or grant mix for each accounting period.
0450 Facilities $4,598/12 months
Building Lease $4,598/12 months
For cost of building lease and included utilities and maintenance: This space will include offices for staff
and conference rooms for staff and client meetings. Joint costs associated with operation and
maintenance of offices are divided and charged individually as direct costs to each category, program, or
grant using the direct payroll costs incurred by each grant, contract or program as the base most
appropriate. This methodology allows for automatic adjustment of costs charged based on the program or
grant mix for each accounting period. Estimated at $383/mo. This includes a 3% increase from previous
year for scheduled lease increases.
0500 Travel Costs $1,764/12 months
Covers cost of mileage reimbursement for field-based activity by Aspiranet program staff.
Reimbursement to staff is estimated at$0.49/mile at 300 miles driven per/month = $147 x 12 = $1,764.
0550 Program Supplies $1,959/12 months
Includes any necessary items to provide supplies to the parent training/support groups and children's
groups. Supplies can include art supplies, training materials, and refreshments/food at an average of
$163.24/month.
0600 Consultancy/Subcontracts $1,800/12 months
Includes as needed Childcare worker to provide childcare during parent trainings/support groups, translator to
provide translation services for clients that speak language other than REACH staff, and Clinical Supervisor
to provide staff with clinical consultation. Childcare 4hr/mo. at $18.75/hr. _ $75/mo.; Translator 1 hr/mo. at
$25/mo. _ $25/mo.; Clinical Supervisor 2hr/mo. at$25/mo. _ $50/mo. Total: $150/mo.
0700 Training $1,200/12 months
Costs include trainings, conferences, workshops and roundtables for both REACH staff and REACH clients
for purpose of gaining additional knowledge, support, and insight in their work with children and families.
Includes cost of securing a speaker for an event and all included costs (materials, food, printing, books).
0750 Indirect Costs $23,759/12 months
The indirect rate is calculated based on the cost trends wherein the headquarters cost allocation is trending
at 10% on a given month which complies with the 10% de minimis rate of modified total direct cost as
outlined on eCFR.200. All headquarters' activities involve executive level oversight of division staff,
statewide networking and advocacy and fractional portions of rent, postage, equipment, leases, phones and
office supplies required by executive staff engaged in the services benefiting the program. These costs
include all payroll, accounts receivable and accounts payable, audits, banking, human resource, risk
management, legal, program direction and other functions carried out by headquarters administrative staff.
TOTAL SERVICES &SUPPLIES $51,376
10
Exhibit B
BUDGET SUMMARY-YEAR 3 (Fiscal Year July 1, 2024—June 30, 2025)
VENDOR NAME: Aspiranet
CATEGORY BUDGET ITEM # TOTAL
Salaries 0100 $168,789
Payroll Taxes 0150 $12,912
Benefits 0200 $30,720
SUBTOTAL: $212,421
SERVICES & SUPPLIES
Insurance 0250 $3,672
Communications 0300 $9,864
Office Expense 0350 $1,415
Equipment 0400 $180
Facilities 0450 $4,736
Travel Costs 0500 $1,764
Program Supplies 0550 $1,740
Consultancy/Subcontracts 0600 $1,800
Fiscal &Audits 0650 $0
Training 0700 $0
Indirect Costs 0750 $23,759
SUBTOTAL: $48,930
TOTAL EXPENSES: $261,351
11
Exhibit B
BUDGET PERSONNEL DETAIL -YEAR 3 (Fiscal Year July 1, 2024—June 30, 2025)
VENDOR NAME: Aspiranet
SALARIES
% of Time Number of Monthly Salary/Wages
Position on Project Months Salary/Hourly Funds Requested
Wages
Program Director
(includes 2% cost of living
increase) 0.05 12 $ 8,143.93 $ 4,886
Program Supervisor
(includes 2% cost of living
increase) 0.44 12 $ 6,169.50 $ 32,575
Permanency Social
Worker
(includes 2% cost of living
increase) 2 12 $ 5,437.53 $ 130,501
Administrative Assistant
(includes 2% cost of living
increase) 0.02 12 $ 3,444.46 $ 827
Total Salaries/ $168,789
Wages
BENEFITS (Health Ins; Life Ins; Retirement; Other benefits)
Benefit Item (Calculation) Item Total
Payroll Taxes 7.65% $12,912
Benefits total of 18.20% - Includes health insurance 9.3%, dental insurance .23%,
life insurance .03%, EAP .04%, Retirement 1.5%, Worker's Compensation 2%,
Unemployment Insurance 2.8%, Fringe Benefits 2.3 % $30,720
TOTAL SALARIES AND BENEFITS: $212,421
12
Exhibit B
BUDGET DETAIL -YEAR 3 (Fiscal Year July 1, 2024—June 30, 2025)
VENDOR NAME: Aspiranet
BUDGET CATEGORY & DESCRIPTION/ SUBTOTAL TOTAL
LINE ITEM CALCULATION
0250 Insurance $3,672 $3,672
0300 Communications $9,864 $9,864
Cell Phone Service $1,140 $1,140
Information Technology Services $7,824 $7,824
Data/Network Management $900 $900
0350 Office Expense $1,415 $1,415
Office Supplies $360 $360
Postage $155 $155
Printing $300 $300
Subscriptions/Books/Dues $600 $600
0400 Equipment $180 $180
0450 Facilities $4,736 $4,736
Building Lease $4,736 $4,736
0500 Travel Costs $1,764 $1,764
0550 Program Supplies $1,740 $1,740
0600 Consultancy/Subcontracts $1,800 $1,800
0650 Fiscal &Audits $0 $0
0700 Training $0 $0
0750 Indirect Costs $23,759 $23,759
TOTAL $48,930 $48,930
EXPENSES
13
Exhibit B
BUDGET DETAIL NARRATIVE -YEAR 3 (Fiscal Year July 1, 2024—June 30, 2025)
VENDOR NAME: Aspiranet
0250 Insurance $3,672/12 months
Covers liability insurance based on the program's percentage of overall agency insurance costs. Insurance
needed for a particular program is charged directly to the program requiring the coverage. Other insurance
coverage that benefits all programs is allocated based on the ratio of each program's expenses to total
expenses.
0300 Communications $9,864/12 months
Cell Phone Service $1,140/12 months
Covers the monthly charge for cost of cell phones used by staff to maintain communication in the field. 2
FTE SW and .44 FTE Supervisor at$39/mo. per person = 2.44 x$39 = $95
Information Technology Services $7,824/12 months
Calculated based on the program's percentage of overall agency IT costs. The technology cost for
Aspiranet provides complete support of all IT and telecommunications systems used by Aspiranet. Support
includes, but is not limited to, the following: Network & Server monitoring and ongoing maintenance, data
hosting, equipment repair and refurbishment, 24/7 user Helpdesk support, application development,
application and hardware user support, application and equipment training, mobile device configuration
and staff support, on-boarding and off-boarding staff, network peripherals, including multifunction devices,
printers and other equipment, staff remote portal access to internet and email, and workstation
configuration.
Data/Network Management $900/12 months
Internet host fees,service fees,VOIP phone service and other charges directly related to Internet services.
Estimated at$75/mo.
0350 Office Expense $1,415/12 months
Office Supplies $360/12 months
Expenses for office supplies and minor office equipment (those with a purchase price under$25). Office
equipment items costing over $500 are charged to an asset account as defined under depreciation
standards. Includes all office materials relevant to operating the program including pens, paperclips,
paper, notepads, filing supplies, etc. Joint costs associated with shared supplies in offices are divided and
charged individually as direct costs to each category, program, or grant using the direct payroll costs
incurred by each grant, contract or program as the base most appropriate. This methodology allows for
automatic adjustment of costs charged based on the program or grant mix for each accounting period.
Estimated at$30/mo.
Postage $155/12 months
Includes stamps, certification and registration fees, overnight delivery services, payments to commercial
freight haulers and movers for delivery of equipment and similar charges. Includes expenses for
commercial movers for office or facility relocation. Estimated at$12.95/mo.
Printing $300/12 months
Covers cost of photocopying services. Monthly cost is $25/mo. X 12 = $300.
Subscriptions/Books/Dues $600/12 months
Includes newspapers, professional subscriptions, professional books, and similar printed matter.
Licensing fees, dues for advocacy groups and professional development organizations. Fees paid
monthly, annually, or periodically for agency membership in various local, state and/or national
organizations. Examples include California Association of Children's Homes, Child Welfare League of
America, California Association of Private Special Education Schools, Chambers of Commerce, etc.
Purchase of welcome packet books for new adoptive families referred to program, estimate 5 families per
month x $10 per book = $50/mo. =$600 annually.
14
Exhibit B
0400 Equipment$180112 months
Copier at $15/mo. x 12 = $180 annually. Leases and rentals of equipment, furniture and fixtures, but
excluding rentals and leases of vehicles or space. Includes taxes and other items included with the lease.
Excludes maintenance contracts on leased items which are charged to building and equipment contract.
Includes short term and long-term equipment leases. Examples include water coolers, copiers, mail
machines etc. Joint costs associated with shared equipment in offices are divided and charged individually
as direct costs to each category, program, or grant using the direct payroll costs incurred by each grant,
contract or program as the base most appropriate. This methodology allows for automatic adjustment of
costs charged based on the program or grant mix for each accounting period.
0450 Facilities $4,736/12 months
Building Lease $4,736/12 months
For cost of building lease and included utilities and maintenance: This space will include offices for staff
and conference rooms for staff and client meetings. Joint costs associated with operation and
maintenance of offices are divided and charged individually as direct costs to each category, program, or
grant using the direct payroll costs incurred by each grant, contract or program as the base most
appropriate. This methodology allows for automatic adjustment of costs charged based on the program or
grant mix for each accounting period. Estimated at$394.66/mo.This includes a 3% increase from previous
year for scheduled lease increases.
0500 Travel Costs $1,764/12 months
Covers cost of mileage reimbursement for field-based activity by Aspiranet program staff.
Reimbursement to staff is estimated at$0.49/mile at 300 miles driven per/month = $147 x 12 = $1,764.
0550 Program Supplies $1,740/12 months
Includes any necessary items to provide supplies to the parent training/support groups and children's
groups. Supplies can include art supplies, training materials, and refreshments/food at an average of
$145/month.
0600 Consultancy/Subcontracts $1,800/12 months
Includes as needed Childcare worker to provide childcare during parent trainings/support groups, translator
to provide translation services for clients that speak language other than REACH staff, and Clinical
Supervisor to provide staff with clinical consultation. Childcare 4hr/mo. at $18.75/hr. _ $75/mo.; Translator
1 hr/mo. at$25/mo. _ $25/mo.; Clinical Supervisor 2hr/mo. at $25/mo. _ $50/mo. Total: $150/mo.
0750 Indirect Costs $23,759/12 months
The indirect rate is calculated based on the cost trends wherein the headquarters cost allocation is trending
at 10% on a given month which complies with the 10% de minimis rate of modified total direct cost as
outlined on eCFR.200. All headquarters' activities involve executive level oversight of division staff,
statewide networking and advocacy and fractional portions of rent, postage, equipment, leases, phones and
office supplies required by executive staff engaged in the services benefiting the program. These costs
include all payroll, accounts receivable and accounts payable, audits, banking, human resource, risk
management, legal, program direction and other functions carried out by headquarters administrative staff.
TOTAL SERVICES &SUPPLIES $48,930
15
Exhibit B
BUDGET SUMMARY-YEAR 4 (Fiscal Year July 1, 2025—June 30, 2026)
VENDOR NAME: Aspiranet
CATEGORY BUDGET ITEM # TOTAL
Salaries 0100 $168,315
Payroll Taxes 0150 $12,876
Benefits 0200 $30,633
SUBTOTAL: $211,824
SERVICES & SUPPLIES
Insurance 0250 $3,672
Communications 0300 $9,864
Office Expense 0350 $1,380
Equipment 0400 $180
Facilities 0450 $4,751
Travel Costs 0500 $1,764
Program Supplies 0550 $1,757
Consultancy/Subcontracts 0600 $1,800
Fiscal &Audits 0650 $0
Training 0700 $600
Indirect Costs 0750 $23,759
SUBTOTAL: $49,527
TOTAL EXPENSES: $261,351
16
Exhibit B
BUDGET PERSONNEL DETAIL -YEAR 4 (Fiscal Year July 1, 2025—June 30, 2026)
VENDOR NAME: Aspiranet
SALARIES
% of Time Number of Monthly Salary/Wages
Position on Project Months Salary/Hourly Funds Requested
Wages
Program Director
(includes 2% cost of living
increase) 0.05 12 $ 8,266.09 $ 4,960
Program Supervisor
(includes 2% cost of living
increase) 0.4 12 $ 6,262.04 $ 30,058
Permanency Social
Worker
(includes 2% cost of living
increase) 2 12 $ 5,519.09 $ 132,458
Administrative Assistant
(includes 2% cost of living
increase) 0.02 12 $ 3,496.13 $ 839
Total Salaries/ $168,315
Wages
BENEFITS (Health Ins; Life Ins; Retirement; Other benefits)
Benefit Item (Calculation) Item Total
Payroll Taxes 7.65% $12,876
Benefits total of 18.20% - Includes health insurance 9.3%, dental insurance .23%,
life insurance .03%, EAP .04%, Retirement 1.5%, Worker's Compensation 2%,
Unemployment Insurance 2.8%, Fringe Benefits 2.3 % $30,633
TOTAL SALARIES AND BENEFITS: $211,824
17
Exhibit B
BUDGET DETAIL -YEAR 4 (Fiscal Year July 1, 2025—June 30, 2026)
VENDOR NAME: Aspiranet
BUDGET CATEGORY & DESCRIPTION/ SUBTOTAL TOTAL
LINE ITEM CALCULATION
0250 Insurance $3,672 $3,672
0300 Communications $9,864 $9,864
Cell Phone Service $1,128 $1,128
Information Technology Services $7,836 $7,836
Data/Network Management $900 $900
0350 Office Expense $1,380 $1,380
Office Supplies $360 $360
Postage $120 $120
Printing $300 $300
Subscriptions/Books/Dues $600 $600
0400 Equipment $180 $180
0450 Facilities $4,751 $4,751
Building Lease $4,751 $4,751
0500 Travel Costs $1,764 $1,764
0550 Program Supplies $1,757 $1,757
0600 Consultancy/Subcontracts $1,800 $1,800
0650 Fiscal &Audits $0 $0
0700 Training $600 $600
0750 Indirect Costs $23,759 $23,759
TOTAL
EXPENSES $49,527 $49,527
18
Exhibit B
BUDGET DETAIL NARRATIVE -YEAR 4 (Fiscal Year July 1, 2025—June 30, 2026)
VENDOR NAME: Aspiranet
0250 Insurance $3,672/12 months
Covers liability insurance based on the program's percentage of overall agency insurance costs. Insurance
needed for a particular program is charged directly to the program requiring the coverage. Other insurance
coverage that benefits all programs is allocated based on the ratio of each program's expenses to total
expenses.
0300 Communications $9,864/12 months
Cell Phone Service $1,128/12 months
Covers the monthly charge for cost of cell phones used by staff to maintain communication in the field. 2
FTE SW and .40 FTE Supervisor at$39/mo. per person = 2.4 x $39 = $94
Information Technology Services $7,836/12 months
Calculated based on the program's percentage of overall agency IT costs. The technology cost for
Aspiranet provides complete support of all IT and telecommunications systems used by Aspiranet. Support
includes, but is not limited to, the following: Network & Server monitoring and ongoing maintenance, data
hosting, equipment repair and refurbishment, 24/7 user Helpdesk support, application development,
application and hardware user support, application and equipment training, mobile device configuration
and staff support, on-boarding and off-boarding staff, network peripherals, including multifunction devices,
printers and other equipment, staff remote portal access to internet and email, and workstation
configuration.
Data/Network Management $900/12 months
Internet host fees,service fees,VOIP phone service and other charges directly related to Internet services.
Estimated at$75/mo.
0350 Office Expense $1,380/12 months
Office Supplies $360/12 months
Expenses for office supplies and minor office equipment (those with a purchase price under$25). Office
equipment items costing over $500 are charged to an asset account as defined under depreciation
standards. Includes all office materials relevant to operating the program including pens, paperclips,
paper, notepads, filing supplies, etc. Joint costs associated with shared supplies in offices are divided and
charged individually as direct costs to each category, program, or grant using the direct payroll costs
incurred by each grant, contract or program as the base most appropriate. This methodology allows for
automatic adjustment of costs charged based on the program or grant mix for each accounting period.
Estimated at$30/mo.
Postage $120/12 months
Includes stamps, certification and registration fees, overnight delivery services, payments to commercial
freight haulers and movers for delivery of equipment and similar charges. Includes expenses for
commercial movers for office or facility relocation. Estimated at $10/mo.
Printing $300/12 months
Covers cost of photocopying services. Monthly cost is $25/mo. X 12 = $300.
Subscriptions/Books/Dues $600/12 months
Includes newspapers, professional subscriptions, professional books, and similar printed matter.
Licensing fees, dues for advocacy groups and professional development organizations. Fees paid
monthly, annually, or periodically for agency membership in various local, state and/or national
organizations. Examples include California Association of Children's Homes, Child Welfare League of
America, California Association of Private Special Education Schools, Chambers of Commerce, etc.
Purchase of welcome packet books for new adoptive families referred to program, estimate 5 families per
month x $10 per book = $50/mo. _ $600 annually.
19
Exhibit B
0400 Equipment$180/12 months
Copier at $15/mo. x 12 = $180 annually. Leases and rentals of equipment, furniture and fixtures, but
excluding rentals and leases of vehicles or space. Includes taxes and other items included with the lease.
Excludes maintenance contracts on leased items which are charged to building and equipment contract.
Includes short term and long-term equipment leases. Examples include water coolers, copiers, mail
machines etc. Joint costs associated with shared equipment in offices are divided and charged individually
as direct costs to each category, program, or grant using the direct payroll costs incurred by each grant,
contract or program as the base most appropriate. This methodology allows for automatic adjustment of
costs charged based on the program or grant mix for each accounting period.
0450 Facilities $4,751/12 months
Building Lease $4,751/12 months
For cost of building lease and included utilities and maintenance: This space will include offices for staff
and conference rooms for staff and client meetings. Joint costs associated with operation and
maintenance of offices are divided and charged individually as direct costs to each category, program, or
grant using the direct payroll costs incurred by each grant, contract or program as the base most
appropriate. This methodology allows for automatic adjustment of costs charged based on the program or
grant mix for each accounting period. Estimated at$395.89/mo.This includes a 3% increase from previous
year for scheduled lease increases.
0500 Travel Costs $1,764/12 months
Covers cost of mileage reimbursement for field-based activity by Aspiranet program staff.
Reimbursement to staff is estimated at$0.49/mile at 300 miles driven per/month = $147 x 12 = $1,764.
0550 Program Supplies $1,757/12 months
Includes any necessary items to provide supplies to the parent training/support groups and children's
groups. Supplies can include art supplies, training materials, and refreshments/food at an average of
$146.42/month.
0600 Consultancy/Subcontracts $1,800/12 months
Includes as needed Childcare worker to provide childcare during parent trainings/support groups, translator to
provide translation services for clients that speak language other than REACH staff, and Clinical Supervisor to
provide staff with clinical consultation. Childcare 4hr/mo. at$18.75/hr. _ $75/mo.; Translator 1 hr/mo. at$25/mo.
_$25/mo.; Clinical Supervisor 2hr/mo. at$25/mo. _$50/mo. Total: $150/mo.
0700 Training $600/12 months
Costs to include trainings, conferences, workshops and roundtables for both REACH staff and REACH
clients for purpose of gaining additional knowledge, support, and insight in their work with children and
families. Includes cost of securing a speaker for an event and all included costs (materials, food, printing,
books).
0750 Indirect Costs $23,759/12 months
The indirect rate is calculated based on the cost trends wherein the headquarters cost allocation is trending
at 10% on a given month which complies with the 10% de minimis rate of modified total direct cost as
outlined on eCFR.200. All headquarters' activities involve executive level oversight of division staff,
statewide networking and advocacy and fractional portions of rent, postage, equipment, leases, phones and
office supplies required by executive staff engaged in the services benefiting the program. These costs
include all payroll, accounts receivable and accounts payable, audits, banking, human resource, risk
management, legal, program direction and other functions carried out by headquarters administrative staff.
TOTAL SERVICES &SUPPLIES $49,527
20
Exhibit B
BUDGET SUMMARY-YEAR 5 (Fiscal Year July 1, 2026—June 30, 2027)
VENDOR NAME: Aspiranet
CATEGORY BUDGET ITEM # TOTAL
Salaries 0100 $169,657
Payroll Taxes 0150 $12,979
Benefits 0200 $30,878
SUBTOTAL: $213,514
SERVICES & SUPPLIES
Insurance 0250 $3,672
Communications 0300 $9,864
Office Expense 0350 $1,380
Equipment 0400 $180
Facilities 0450 $4,870
Travel Costs 0500 $1,764
Program Supplies 0550 $548
Consultancy/Subcontracts 0600 $1,800
Fiscal &Audits 0650 $0
Training 0700 $0
Indirect Costs 0750 $23,759
SUBTOTAL: $47,837
TOTAL EXPENSES: $261,351
21
Exhibit B
BUDGET PERSONNEL DETAIL -YEAR 5 (Fiscal Year July 1, 2026—June 30, 2027)
VENDOR NAME: Aspiranet
SALARIES
% of Time Number of Monthly Salary/Wages
Position on Project Months Salary/Hourly Funds Requested
Wages
Program Director
(includes 2% cost of living
increase) 0.03 12 $ 8,431.41 $ 3,035
Program Supervisor
(includes 2% cost of living
increase) 0.4 12 $ 6,387.29 $ 30,659
Permanency Social
Worker
(includes 2% cost of living
increase) 2 12 $ 5,629.47 $ 135,107
Administrative Assistant
(includes 2% cost of living
increase) 0.02 12 $ 3,566.05 $ 856
Total Salaries/ $169,657
Wages
BENEFITS (Health Ins; Life Ins; Retirement; Other benefits)
Benefit Item (Calculation) Item Total
Payroll Taxes 7.65% $12,979
Benefits total of 18.20% - Includes health insurance 9.3%, dental insurance .23%,
life insurance .03%, EAP .04%, Retirement 1.5%, Worker's Compensation 2%,
Unemployment Insurance 2.8%, Fringe Benefits 2.3 % $30,878
TOTAL SALARIES AND BENEFITS: $213,514
22
Exhibit B
BUDGET DETAIL -YEAR 5 (Fiscal Year July 1, 2026—June 30, 2027)
VENDOR NAME: Aspiranet
BUDGET CATEGORY & DESCRIPTION/ SUBTOTAL TOTAL
LINE ITEM CALCULATION
0250 Insurance $3,672 $3,672
0300 Communications $9,864 $9,864
Cell Phone Service $1,128 $1,128
Information Technology Services $7,836 $7,836
Data/Network Management $900 $900
0350 Office Expense $1,380 $1,380
Office Supplies $360 $360
Postage $120 $120
Printing $300 $300
Subscriptions/Books/Dues $600 $600
0400 Equipment $180 $180
0450 Facilities $4,870 $4,870
Building Lease $4,870 $4,870
0500 Travel Costs $1,764 $1,764
0550 Program Supplies $548 $548
0600 Consultancy/Subcontracts $1,800 $1,800
0650 Fiscal &Audits $0 $0
0700 Training $0 $0
0750 Indirect Costs $23,759 $23,759
TOTAL
EXPENSES $47,837 $47,837
23
Exhibit B
BUDGET DETAIL NARRATIVE -YEAR 5 (Fiscal Year July 1, 2026—June 30, 2027)
VENDOR NAME: Aspiranet
0250 Insurance $3,672/12 months
Covers liability insurance based on the program's percentage of overall agency insurance costs. Insurance
needed for a particular program is charged directly to the program requiring the coverage. Other insurance
coverage that benefits all programs is allocated based on the ratio of each program's expenses to total
expenses.
0300 Communications $9,864/12 months
Cell Phone Service $1,128/12 months
Covers the monthly charge for cost of cell phones used by staff to maintain communication in the field. 2
FTE SW and .40 FTE Supervisor at$39/mo. per person = 2.4 x $39 = $94
Information Technology Services $7,836/12 months
Calculated based on the program's percentage of overall agency IT costs. The technology cost for
Aspiranet provides complete support of all IT and telecommunications systems used by Aspiranet. Support
includes, but is not limited to, the following: Network & Server monitoring and ongoing maintenance, data
hosting, equipment repair and refurbishment, 24/7 user Helpdesk support, application development,
application and hardware user support, application and equipment training, mobile device configuration
and staff support, on-boarding and off-boarding staff, network peripherals, including multifunction devices,
printers and other equipment, staff remote portal access to internet and email, and workstation
configuration.
Data/Network Management $900/12 months
Internet host fees,service fees,VOIP phone service and other charges directly related to Internet services.
Estimated at$75/mo.
0350 Office Expense $1,380/12 months
Office Supplies $360/12 months
Expenses for office supplies and minor office equipment (those with a purchase price under$25). Office
equipment items costing over $500 are charged to an asset account as defined under depreciation
standards. Includes all office materials relevant to operating the program including pens, paperclips,
paper, notepads, filing supplies, etc. Joint costs associated with shared supplies in offices are divided and
charged individually as direct costs to each category, program, or grant using the direct payroll costs
incurred by each grant, contract or program as the base most appropriate. This methodology allows for
automatic adjustment of costs charged based on the program or grant mix for each accounting period.
Estimated at$30/mo.
Postage $120/12 months
Includes stamps, certification and registration fees, overnight delivery services, payments to commercial
freight haulers and movers for delivery of equipment and similar charges. Includes expenses for
commercial movers for office or facility relocation. Estimated at $10/mo.
Printing $300/12 months
Covers cost of photocopying services. Monthly cost is $25/mo. X 12 = $300.
Subscriptions/Books/Dues $600/12 months
Includes newspapers, professional subscriptions, professional books, and similar printed matter.
Licensing fees, dues for advocacy groups and professional development organizations. Fees paid
monthly, annually, or periodically for agency membership in various local, state and/or national
organizations. Examples include California Association of Children's Homes, Child Welfare League of
America, California Association of Private Special Education Schools, Chambers of Commerce, etc.
Purchase of welcome packet books for new adoptive families referred to program, estimate 5 families per
month x $10 per book = $50/mo. _ $600.
24
Exhibit B
0400 Equipment$180112 months
Copier at $15/mo. x 12 = $180 annually. Leases and rentals of equipment, furniture and fixtures, but
excluding rentals and leases of vehicles or space. Includes taxes and other items included with the lease.
Excludes maintenance contracts on leased items which are charged to building and equipment contract.
Includes short term and long-term equipment leases. Examples include water coolers, copiers, mail
machines etc. Joint costs associated with shared equipment in offices are divided and charged individually
as direct costs to each category, program, or grant using the direct payroll costs incurred by each grant,
contract or program as the base most appropriate. This methodology allows for automatic adjustment of
costs charged based on the program or grant mix for each accounting period.
0450 Facilities $4,870/12 months
Building Lease $4,870/12 months
For cost of building lease and included utilities and maintenance: This space will include offices for staff
and conference rooms for staff and client meetings. Joint costs associated with operation and
maintenance of offices are divided and charged individually as direct costs to each category, program, or
grant using the direct payroll costs incurred by each grant, contract or program as the base most
appropriate. This methodology allows for automatic adjustment of costs charged based on the program or
grant mix for each accounting period. Estimated at$405.80/mo.This includes a 3% increase from previous
year for scheduled lease increases.
0500 Travel Costs $1,764/12 months
Covers cost of mileage reimbursement for field-based activity by Aspiranet program staff.
Reimbursement to staff is estimated at$0.49/mile at 300 miles driven per/month = $147 x 12 = $1,764.
0550 Program Supplies $548/12 months
Includes any necessary items to provide supplies to the parent training/support groups and children's
groups. Supplies can include art supplies, training materials, and refreshments/food at an average of
$45.66/month.
0600 Consultancy/Subcontracts $1,800/12 months
Includes as needed Childcare worker to provide childcare during parent trainings/support groups, translator to
provide translation services for clients that speak language other than REACH staff, and Clinical Supervisor to
provide staff with clinical consultation. Childcare 4hr/mo. at$18.75/hr. _ $75/mo.; Translator 1 hr/mo. at$25/mo.
_$25/mo.; Clinical Supervisor 2hr/mo. at$25/mo. _$50/mo. Total: $150/mo.
0750 Indirect Costs $23,759/12 months
The indirect rate is calculated based on the cost trends wherein the headquarters cost allocation is trending
at 10% on a given month which complies with the 10% de minimis rate of modified total direct cost as
outlined on eCFR.200. All headquarters' activities involve executive level oversight of division staff,
statewide networking and advocacy and fractional portions of rent, postage, equipment, leases, phones and
office supplies required by executive staff engaged in the services benefiting the program. These costs
include all payroll, accounts receivable and accounts payable, audits, banking, human resource, risk
management, legal, program direction and other functions carried out by headquarters administrative staff.
TOTAL SERVICES &SUPPLIES $47,837
25
Exhibit C
Page 1 of 2
SELF-DEALING TRANSACTION DISCLOSURE FORM
In order to conduct business with the County of Fresno (hereinafter referred to as "County"),
members of a contractor's board of directors (hereinafter referred to as "County Contractor"),
must disclose any self-dealing transactions that they are a party to while providing goods,
performing services, or both for the County. A self-dealing transaction is defined below:
A self-dealing transaction means a transaction to which the corporation is a party and in
which one or more of its directors has a material financial interest"
The definition above will be utilized for purposes of completing this disclosure form.
INSTRUCTIONS
(1) Enter board member's name, job title (if applicable), and date this disclosure is being
made.
(2) Enter the board member's company/agency name and address.
(3) Describe in detail the nature of the self-dealing transaction that is being disclosed to
the County. At a minimum, include a description of the following:
a. The name of the agency/company with which the corporation has the
transaction; and
b. The nature of the material financial interest in the Corporation's transaction that
the board member has.
(4) Describe in detail why the self-dealing transaction is appropriate based on applicable
provisions of the Corporations Code.
(5) Form must be signed by the board member that is involved in the self-dealing
transaction described in Sections (3) and (4).
Exhibit C
Page 2 of 2
(1) Company Board Member Information:
Name: Date:
Job
Title:
(2) Company/Agency Name and Address:
(3) Disclosure (Please describe the nature of the self-dealing transaction you are a party to):
(4) Explain why this self-dealing transaction is consistent with the requirements of Corporations
Code 5233 (a):
5 Authorized Signature
Signature: Date:
Exhibit D
NOTICE OF CHILD ABUSE REPORTING LAW
The undersigned hereby acknowledges that Penal Code section 11166 and the
contractual obligations between County of Fresno (COUNTY)and Aspiranet
(PROVIDER)related to provision of Adoption Support and Preservation services for
COUNTY's resource families, requires that the undersigned report all known or
suspected child abuse or neglect to one or more of the agencies set forth in Penal Code
(P.C.)section (§) 11165.9.
For purposes of the undersigned's child abuse reporting requirements, "child
abuse or neglect" includes physical injury inflicted by other than accidental means upon
a child by another person, sexual abuse as defined in P.C. §11165.1, neglect as defined
in P.C. §11165.2, willful cruelty or unjustifiable punishment as defined in P.C. §11165.3,
and unlawful corporal punishment or injury as defined in P.C. §11165.4.
A child abuse report shall be made whenever the undersigned, in his or her
professional capacity or within the scope of his or her employment, has knowledge of or
observes a child whom the undersigned knows or reasonably suspects has been the
victim of child abuse or neglect. (P.0§11166.) The child abuse report shall be made to
any police department or sheriff's department (not including a school district police or
security department), or to any county welfare department, including Fresno County
Department of Social Services' 24 Hour CARELINE. (See PC§11165.9.)
For purposes of child abuse reporting, a "reasonable suspicion" means that it is
objectively reasonable for a person to entertain a suspicion, based upon facts that could
cause a reasonable person in a like position, drawing, when appropriate, on his or her
training and experience, to suspect child abuse or neglect. The pregnancy of a child
does not, in and of itself, constitute a basis for reasonable suspicion of sexual abuse.
(P.C. §11166(a)(1).)
Substantial penalties may be imposed forfailure to comply with these child abuse
reporting requirements.
Further information and a copy of the law may be obtained from the department
head or designee.
I have read and understand the above statement and agree to comply with the
child abuse reporting requirements.
S GNATURE DATE
0872fcfx