HomeMy WebLinkAboutAgreement A-21-535 with Cal OES.pdf Agreement No. 21-535
CaIOES
GOVERNOR ' S OFFICE
OF EMERGENCY SERVICES
Fiscal Year 2021
Homeland Security Grant Program
California Supplement to the
Federal Notice of Funding Opportunity
September 2021
SECTION 1—OVERVIEW....................................................................................1
Federal Program Announcement
Information Bulletins
Grant Management Memoranda
Purpose of the California Supplement
Eligible Subrecipients
Tribal Allocations
Subrecipient Allocations
Supplanting
Public/Private Organizations
Debarred/Suspended Parties
Key Changes to the FY 2021 HSGP
SECTION 2—FEDERAL CHANGES AND INITIATIVES .......................................................4
FY 2021 National Priorities
National Campaigns and Programs
National Cybersecurity Review
NIMS Implementation
Law Enforcement Terrorism Prevention Activities
Management and Administration
Indirect Costs
Organization Costs - Overtime
Personnel Cap
Equipment Typing/Identification and Use
Equipment Maintenance/Sustainment
Emergency Communications Projects
Telecommunications Equipment and Services Prohibitions
Small Unmanned Aircraft Systems
Emergency Operations Plans
Conflict of Interest
SECTION 3—STATE CHANGES AND INITIATIVES.......................................................... 13
FY 2021 Investments
California Homeland Security Strategy Goals
State Initiative Funding
"On Behalf Of"
Public Alert and Warning
SECTION 4—REQUIRED STATE APPLICATION COMPONENTS...................................... 15
Financial Management Forms Workbook
Subrecipient Grants Management Assessment
Application Attachments
Standard Assurances
Operational Areas and Urban Areas
Operational Areas Only
Urban Areas Only
Fusion Centers Only
State Agencies and Tribes Only
SECTION 5—THE STATE APPLICATION PROCESS ..............................................................20
Application Submission
Late or Incomplete Application
HSGP Contact Information
Subaward Approval
SECTION 6—POST AWARD REQUIREMENTS ....................................................................22
Payment Request Process
Advances and Interest Earned on Advances
Semi-Annual Drawdown Requirements
Modifications
Training
Exercises, Improvement Plans, and After-Action Reporting
Procurement Standards and Written Procedures
Procurement Thresholds
Procurement Documentation
Noncompetitive Procurement
Performance Bond
Environmental Planning and Historic Preservation
Construction and Renovation
Inventory Control and Property Management
Equipment Disposition
Performance Reporting
Extension Requests
Progress Reports on Grant Extensions
Monitoring
Failure to Submit Required Reports
Suspension/Termination
Closeout
Records Retention
ATTACHMENTS
A - FY 2021 HSGP Final Allocations
B - FY 2021 HSGP Timeline
C - FY 2021 HSGP Application Checklist
Section 1- Overview
Federal Program In February 2021 , the U.S. Department of Homeland Security
Announcement (DHS)/Federal Emergency Management Agency (FEMA) issued
the Fiscal Year (FY) 2021 Homeland Security Grant Program
(HSGP), Notice of Funding Opportunity (NOFO) and the FEMA
Preparedness Grants Manual.
Subrecipients must follow the programmatic requirements in the
NOFO, FEMA Preparedness Grants Manual, and the applicable
provisions of the Uniform Administrative Requirements, Cost
Principles, and Audit Requirements for Federal Awards located in
Title 2, Code of Federal Regulations (C.F.R.), Part 200.
Information DHS issues Information Bulletins (IBs) to provide updates,
Bulletins clarification, and new requirements throughout the life of the
grant.
Grant Cal OES issues Grant Management Memoranda (GMMs) which
Management provide additional information and requirements regarding HSGP
Memoranda funds.
Purpose of the The FY 2021 HSGP California Supplement to the NOFO (State
California Supplement) is intended to complement, rather than replace, the
Supplement NOFO and the FEMA Preparedness Grants Manual. Applicants
are highly encouraged to thoroughly read the NOFO and the
Preparedness Grants Manual before referring to the State
Supplement. The State Supplement will emphasize differences
between the FY 2020 and FY 2021 HSGP and highlight additional
California policies and requirements applicable to FY 2021 HSGP.
Eligible Eligible Applicants, referred to as Subrecipients, include
Subrecipients Counties/Operational Areas (OAs), Urban Areas (UAs), State
Agencies (SAs), Departments, Commissions, and Boards who
have or can obtain appropriate state Department of Finance
budget authority for awarded funds, and federally-recognized
tribes located in California.
Tribal Allocations The NOFO strongly encourages Cal OES to provide HSGP funds
directly to tribes in California. To implement this requirement, a
special Request for Proposal will be issued to California's federally-
recognized tribes. All Subrecipients are encouraged to
coordinate with tribal governments to ensure that tribal needs are
considered in their grant applications.
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Section 1- Overview
Subrecipient FY 2021 HSGP Subrecipient final allocations are provided in
Allocations Attachment A and reflect reductions to Subrecipients who did
not submit minimum thresholds for National Priority Areas,
including Subrecipients opting out of the award altogether, and
increases to Subrecipients that are helping meet statewide
minimum level National Priority Area requirements.
Supplanting Grant funds must be used to supplement existing funds, not
replace (supplant) funds that have been appropriated for the
same purpose. Subrecipients may be required to provide
supporting documentation that certifies a reduction in non-
federal resources that occurred for reasons other than the receipt
or expected receipt of federal funds. Supplanting will result in the
disallowance of the activity associated with this improper use of
federal grant funds.
Public/Private Subrecipients may contract with other public or private
Organizations organizations to perform eligible activities on approved HSGP
projects.
Debarred/ Subrecipients must not make or permit any award (subaward or
Suspended contract) at any tier, to any party, that is debarred, suspended, or
Parties otherwise excluded from, or ineligible for, participation in federal
assistance programs.
Subrecipients must obtain documentation of eligibility before
making any subaward or contract using HSGP funds and must be
prepared to present supporting documentation to
monitors/auditors.
Before entering into a Grant Subaward, the Subrecipient must
notify Cal OES if it knows if any of the principals under the
subaward fall under one or more of the four criteria listed at
2 C.F.R. § 180.335. The rule also applies to Subrecipients who pass-
through funding to other local entities.
If at any time after accepting a subaward, Subrecipients learn
that any of its principals fall under one or more of the criteria listed
at 2 C.F.R. § 180.335, immediate written notice must be provided
to Cal OES and all grant activities halted until further instructions
are received from Cal OES. The rule also applies to subawards
passed through by Subrecipients to local entities.
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Section 1- Overview
Key Changes to National Priority Areas: The FY 2021 NOFO added a fifth National
the FY 2021 Priority Area: Combating Domestic Violent Extremism, including
HSGP an increase to minimum allocations for select National Priority
Areas. National Priority areas must now reserve a minimum of 30%
of the total award amount. Minimum allocations to each of the
five National Priority Areas, are as follows:
• Enhancing information and intelligence sharing and
cooperation with federal agencies, including DHS - 5%;
• Enhancing the protection of soft targets/crowded places -
5%;
• Enhancing cybersecurity - 7.5%;
• Addressing emerging threats [e.g., transnational criminal
organizations, weapons of mass destruction (WMDs),
unmanned aerial systems (UASs), etc.] - 5%; and
• [NEW] Combating domestic violent extremism through
enhanced intelligence collection & analysis, training, and
community resilience - 7.5%.
Election Security Projects: Election security projects are no longer
required, as a part of the Cybersecurity and Soft Targets/
Crowded Places investments.
Investment Justifications: Investments are updated for FY 2021 .
California Homeland Security Strategy: Updated to reflect new
goals of the 2021-2024 California Homeland Security Strategy.
Updates to Title 2 of the Code of Federal Regulations: The Office
of Management and Budget (OMB) published revisions to various
sections of Title 2 of the Code of Federal Regulations (2 C.F.R.) as
they relate to federal financial assistance. While some revisions
were effective on August 13, 2020, most of the changes took
effect on November 12, 2020. We highly encourage all
Subrecipients to familiarize themselves with these changes.
Information on all 2 C.F.R. revisions can be found at the Federal
Register's Guidance for Grants and Agreements webnage.
Performance Bonds: Cal OES will require a performance bond for
equipment over $250,000, or any vehicle, aircraft, or watercraft
that has been paid with HSGP funds prior to receiving the final
product(s).
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Section 2— Federal Changes and Initiatives 1 2021
FY 2021 National DHS/FEMA annually publishes the National Preparedness Report
Priorities (NPR) to report national progress in building, sustaining, and
delivering the core capabilities outlined in the goal of a secure
and resilient nation. This analysis provides a national perspective
on critical preparedness trends for whole community partners to
use to inform program priorities, allocate resources, and
communicate with stakeholders about issues of concern.
HSGP Subrecipients are required to prioritize grant funding to
demonstrate how investments support closing capability gaps or
sustaining capabilities identified in the Threat Hazard
Identification and Risk Assessment (THIRA)/Stakeholder
Preparedness Review (SPR) process.
DHS/FEMA continually assess changes to the threat landscape to
further the National Preparedness Goal (NPG) of a secure and
resilient nation. The following are national priority areas for FY 2021 ,
including the corresponding percentage of funds each
subrecipient is required to allocate to each area:
• Enhancing information and intelligence sharing and
cooperation with federal agencies, including DHS - 5%;
• Enhancing the protection of soft targets/crowded places - 5%;
• Enhancing cybersecurity - 7.5%;
• Addressing emerging threats (e.g., transnational criminal
organizations, WMDs, UASs, etc.) - 5%; and
• Combating domestic violent extremism through enhanced
intelligence collection & analysis, training, and community
resilience - 7.5%.
Subrecipients are required to allocate minimum amounts of their
subaward towards projects that fall within each of the national
priority areas, totaling 30% of their subaward. Election security
projects are no longer required, as a part of the Cybersecurity
and Soft Targets/Crowded Places investments.
National Priority projects will be reviewed for effectiveness by
DHS/FEMA and must be deemed effective prior to the obligation
or expenditure of funds. Project costs incurred prior to DHS/FEMA
project approval will not be allowable.
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Section 2— Federal Changes and Initiatives 1 2021
FY 2021 National Projects requiring additional information for DHS/FEMA to
Priorities (cont.) determine effectiveness of the project, or projects deemed
ineffective, will have a hold placed on their subaward pending
submission of requested information and DHS/FEMA approval.
Once a project is approved by DHS/FEMA, modifications to the
project will require DHS/FEMA approval.
Effectiveness will be evaluated by DHS/FEMA, Cybersecurity and
Infrastructure Security Agency, DHS Office of Intelligence and
Analysis, DHS Countering Weapons of Mass Destruction Office,
and/or other DHS components, as appropriate. FEMA will
determine whether the proposed approach is clear, logical, and
reasonable to address the priority areas of interest and contribute
to a culture of national preparedness, based on the following five
factors:
• Investment Strategy (30%): Projects will be evaluated based
on the quality and extent to which the strategy effectively
demonstrates supporting the program objective of preventing,
preparing for, protecting against, and responding to acts of
terrorism, to meet its target capabilities, and otherwise reduce
the overall risk to the high-risk urban area, the state, or the
nation.
• Budget (10%): Projects will be evaluated based on the extent
to which a budget plan for each investment demonstrates
how grant expenditures maximize cost effectiveness.
• Impact/Outcomes (30%): Projects will be evaluated on how
this investment helps the jurisdiction close capability gaps
identified in its Stakeholder Preparedness Review and
addresses national priorities outlined in the FY 2021 NOFO.
Further, proposals will be evaluated on their identification and
estimated improvement of core capability(ies), the associated
standardized target(s) that align with their proposed
investment, and the ways in which improvements are
measured and/or evaluated.
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Section 2— Federal Changes and Initiatives 1 2021
FY 2021 National Collaboration (30%): Projects will be evaluated based on the
Priorities (cont.) degree to which the proposal adequately details how
investments and other means are used to overcome existing
logistical, technological, legal, policy, and other impediments
to collaborating, networking, sharing information,
cooperating, and fostering a culture of national preparedness
with federal, state, tribal, and local governments, as well as
other regional and nonprofit partners in efforts to prevent,
prepare for, protect against, and respond to acts of terrorism.
FEMA will consider the information provided by the
Subrecipient and may also consider relevant information from
other sources.
• Past Performance (additional consideration): Projects will be
evaluated based on the Subrecipient's demonstrated
capability to execute the proposed investments. Under this
factor, FEMA will consider the information provided by the
Subrecipient and may also consider relevant information from
other sources.
A detailed description of allowable investments for each national
priority is included in the FY 2021 HSGP NOFO (Page 6-8).
National Whole Community Preparedness -Subrecipients should engage
Campaigns and with the whole community to advance individual and community
Programs preparedness and to work as a nation to build and sustain
resilience. In doing so, Subrecipients are encouraged to consider
the needs of individuals with access and functional needs and
limited English proficiency in the activities and projects funded by
the grant.
Subrecipients should utilize established best practices for whole
community inclusion and engage with stakeholders to advance
individual and jurisdictional preparedness and resilience.
Subrecipients are encouraged to consider the necessities of all
Californians in the activities and projects funded by the grant,
including children, seniors, individuals with disabilities or access
and functional needs, individuals with diverse culture and
language use, individuals with lower economic capacity, and
other underserved populations.
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Section 2— Federal Changes and Initiatives 1 2021
National Active Shooter Preparedness - DHS developed a comprehensive
Campaigns and Active Shooter Preparedness website, which strives to enhance
Programs (cont.) national preparedness through a whole-community approach by
providing the necessary products, tools, and resources to help all
stakeholders prepare for and respond to an active shooter
incident. Subrecipients are encouraged to review the referenced
active shooter resources and evaluate their preparedness needs.
Soft Targets and Crowded Places - States, territories, UAs, and
public and private sector partners are encouraged to identify
security gaps and build capabilities that address security needs
and challenges related to protecting locations or environments
that are easily accessible to large numbers of people on a
predictable or semi-predictable basis that have limited security or
protective measures in place, including town centers, shopping
malls, open-air venues, outside hard targets/venues perimeters,
and other places of meeting and gathering . For more
information, please see DHS's Hometown Security Program.
Community Lifelines - FEMA created Community Lifelines to
reframe incident information and impacts using plain language
and unity of effort to enable the integration of preparedness
efforts, existing plans, and identifies unmet needs to better
anticipate response requirements. Additional information may be
found at the Community Lifelines Implementation Toolkit website.
Strategic Framework for Countering Terrorism and Targeted
Violence - DHS adopted the DHS Strategic Framework for
Countering Terrorism and Targeted Violence which explains how
the department will use the tools and expertise that have
protected and strengthened the country from foreign terrorist
organizations to address the evolving challenges of today.
National The National Cybersecurity Review (NCSR) is a required
Cybersecurity assessment for all Subrecipients of State Homeland Security
Review Program (SHSP) and Urban Areas Security Initiative (UASI) funding
to be completed between October and December 2021 .
The NCSR is a no-cost, anonymous, and annual self-assessment
designed to measure gaps and capabilities of state, local, tribal,
territorial, nonprofit, and private sector agencies' cybersecurity
programs.
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Section 2— Federal Changes and Initiatives 1 2021
National Additionally, FEMA recognizes that some subawards will not be
Cybersecurity issued until after the NCSR has closed. In these cases,
Review (cont.) Subrecipients will be required to complete the first available
NCSR offered after the subaward has been issued by Cal OES.
The Chief Information Officer (CIO), Chief Information Security
Officer (CISO), or equivalent should complete the NCSR. If there is
no CIO or CISO, the most senior cybersecurity professional should
complete the assessment. Additional information may be found
in IB 439 and 429a.
NIMS Prior to the allocation of any federal preparedness awards,
Implementation Subrecipients must ensure and maintain the adoption and
implementation of the National Incident Management System
(NIMS).
Law A minimum of 25 percent of the total subaward amount must be
Enforcement dedicated to Law Enforcement Terrorism Prevention Activities
Terrorism (LETPA). Activities outlined in the National Prevention Framework
Prevention and National Protection Framework are eligible for use of LETPA-
Activities focused funds. All other terrorism prevention activities proposed
for funding under LETPA must be formally pre-approved by FEMA.
Refer to IB 412 for additional information.
Management The Management and Administration (M&A) allowance for
and Subrecipients is set at a maximum of 5% for FY 2021 HSGP.
Administration
Indirect Costs Indirect costs are allowable under the FY 2021 HSGP Grant
Award. Subrecipients who claim indirect costs may do so,
provided they use one of the following two methods:
1 . Subrecipients with an indirect cost rate approved by their
cognizant federal agency may claim indirect costs based on
the established rate. Indirect costs claimed must be
calculated using the base approved in the indirect cost
negotiation agreement. A copy of the approved negotiation
agreement is required at the time of application.
2. Subrecipients who have never received a negotiated indirect
cost rate and receive less than $35 million in direct federal
funding per year may claim the 10 percent de minimis indirect
cost rate based on Modified Total Direct Costs (MTDC) as
defined in 2 C.F.R. § 200.1 and Subpart E.
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Section 2— Federal Changes and Initiatives 1 2021
Indirect Costs Indirect costs are in addition to the M&A allowance and must be
(cont.) included in the Grant Award application as a "Project" and
reflected in the Financial Management Forms Workbook (FMFW)
on the Indirect cost category ledger if being claimed under the
award.
Indirect costs must be based on the claimed direct project costs,
excluding equipment expenditures and other distorting items. Up
to $25,000 of each subaward may be included as a direct project
cost when calculating indirect costs based on MTDC.
Indirect costs must be claimed no more than once annually, and
only at the end of the Subrecipient's fiscal year. An exception to
this rule applies if there is a mid-year change to the approved
indirect cost rate; in this case, costs incurred to date must be
claimed. At that time, a Grant Subaward Modification reflecting
the rate change must also be submitted to Cal OES, along with a
copy of the new indirect cost rate agreement.
Organization Operational overtime costs are allowable for increased security
Costs - Overtime measures at critical infrastructure sites if associated with
detecting, deterring, disrupting, and preventing acts of terrorism
and other catastrophic events.
Pursuant to page A-3 of the Preparedness Grants Manual, all
operational overtime requests must clearly explain how the
request meets the criteria of one or more of the categories listed
in Table 2: Authorized Operational Overtime Categories.
Requests must address the threat environment as it relates to the
event or activity requiring operational overtime support and
explains how the overtime activity is responsive to the threat. Post-
event operational overtime requests will only be considered on a
case-by-case basis, where it is demonstrated exigent
circumstances prevented submission of a request in advance of
the event or activity. Requests for overtime costs must be
submitted to Cal OES via the Request for Operational Overtime
Form at the time of application, if the activity will occur within one
year of the final application submission. All subsequent requests
must be submitted at least 60 days in advance of the activity. All
operational overtime costs must be formally pre-approved in
writing by DHS/FEMA.
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Section 2— Federal Changes and Initiatives 1 2021
Personnel Cap Pursuant to 6 U.S.C. § 609(b), SHSP and UASI funds may be used
for personnel costs, totaling up to 50 percent of each fund
source. A Subrecipient may request this requirement be waived
by DHS/FEMA, via Cal OES. Requests for personnel cap waivers
must be submitted separately for each fund source in writing to
the Program Representative on official letterhead, with the
following information:
• Documentation explaining why the cap should be waived;
• Conditions under which the request is being submitted; and
• A budget and method of calculation of personnel costs both
in percentages of the Grant Award and in total dollar amount
(waivers must be calculated separately for SHSP and UASI,
outlining salary, fringe benefits, and any M&A costs).
Subrecipient requests to exceed the personnel cap must be
received by Cal OES at the time of application. Subaward
modifications impacting the personnel cap will be reviewed on a
case-by-case basis and may require the submittal of the above-
mentioned information.
Please see IB 421 b for more information on the waiver process.
Equipment Allowable HSGP equipment is listed on the FEMA Authorized
Typing/ Equipment List (AEL) website.
Identification
and Use Subrecipients that allocate HSGP funds towards equipment are
required to type and identify the capability associated with that
equipment. The FEMA Resource Typing Library Tool (RTLT) can be
used to help determine the type and capability.
Per FEMA policy, the purchase of weapons and weapon
accessories are not allowed with HSGP funds. Special rules apply
to pharmaceutical purchases,medical countermeasures, and
critical emergency supplies; refer to page A-10 of the
Preparedness Grants Manual for additional information.
Expenditures for general purpose equipment are allowable if they
align to and support one or more core capabilities identified in
the NPG, and in addition, are deployable/sharable through the
Emergency Management Assistance Compact and allowable
under 6 U.S.C. § 609. Refer to the NOFO and Preparedness Grants
Manual for examples of allowable general-purpose equipment.
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Section 2— Federal Changes and Initiatives 1 2021
Equipment Use of HSGP funds for maintenance contracts, warranties, repair
Maintenance/ or replacement costs, upgrades, and user fees are allowable as
Sustainment described in FEMA IBs 336 and 379, as well as Grant Programs
Directorate (GPD) Policy FP-205-402-125-1 .
Emergency All Subrecipient emergency communications projects must
Communications comply with the SAFECOM Guidance on Emergency
Projects Communications Grants and describe in their FMFW how such
activities align with the goals of the Statewide Communications
Interoperability Plan.
Telecom Effective August 13, 2020, section 889(f)(2)-(3) of the John S.
Equipment and McCain National Defense Authorization Act for FY 2019 (NDAA)
Services and 2 C.F.R. § 200.216 prohibits DHS/FEMA Recipients and
Prohibitions Subrecipients (including their contractors and subcontractors)
from using any FEMA funds under open or new awards for the
following telecommunications equipment or services:
1) Telecommunications equipment produced by Huawei
Technologies Company or ZTE Corporation, (or any subsidiary
or affiliate of such entities);
2) For the purpose of public safety, security of government
facilities, physical security surveillance of critical infrastructure,
and other national security purposes, video surveillance and
telecommunications equipment produced by Hytera
Communications Corporation, Hangzhou Hikvision Digital
Technology Company, or Dahua Technology Company (or
any subsidiary or affiliate of such entities);
3) Telecommunications or video surveillance services provided
by such entities or using such equipment; or
4) Telecommunications or video surveillance equipment or
services produced or provided by an entity that the Secretary
of Defense, in consultation with the Director of National
Intelligence or the Director of the Federal Bureau of
Investigation, reasonably believes to be an entity owned or
controlled by, or otherwise connected to, the People's
Republic of China.
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Section 2— Federal Changes and Initiatives 1 2021
Small All requests to purchase Small Unmanned Aircraft Systems (SUAS)
Unmanned with FEMA grant funding must comply with IB 426 and include
Aircraft Systems copies of the policies and procedures in place to safeguard
individuals' privacy, civil rights, and civil liberties of the jurisdiction
that will purchase, take title to, or otherwise use the SUAS
equipment. The Authorized Equipment Listing for 030E-07-SUAS
details ten questions that must be included in the Aviation
Request justification. Please reference Presidential Memorandum:
Promoting Economic Competitiveness While Safeguarding
Privacy, Civil Rights, and Civil Liberties in Domestic Use of
Unmanned Aircraft Systems and contact your Program
Representative for additional information.
Emergency Subrecipients must update their Emergency Operations Plan at
Operations Plans least once every two years to remain compliant with the
Comprehensive Preparedness Guide 101 version 2.0.
Conflict of To eliminate and reduce the impact of conflicts of interest in the
Interest subaward process, Subrecipients and pass-through entities must
follow their own policies and procedures regarding the
elimination or reduction of conflicts of interest when making
subawards. Subrecipients and pass-through entities are also
required to follow any applicable federal, state, local, and tribal
statutes or regulations governing conflicts of interest in the making
of subawards.
Subrecipients must disclose to their Program Representative, in
writing, any real or potential conflict of interest as defined by the
federal, state, local, or tribal statutes or regulations, which may
arise during the administration of the HSGP subaward within five
days of learning of the conflict of interest.
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Section 3— State Changes and Initiatives 1 2021
FY 2021 The State prioritized the following investment strategies for the
Investments FY 2021 subawards:
l . Enhance Information and Intelligence Sharing and
Cooperation with Federal Agencies, including DHS
(National Priority);
2. Enhance the Protection of Soft Targets/Crowded Places
(National Priority);
3. Enhance Cybersecurity (National Priority);
4. Address Emergent Threats (National Priority);
5. Combating Domestic Violent Extremism through Enhanced
Intelligence Collection & Analysis, Training, and Community
Resilience (National Priority);
6. Strengthen Emergency Communications Capabilities Through
Planning, Governance, Technology, and Equipment;
7. Enhance Medical and Public Health Preparedness;
8. Strengthen Information Sharing and Collaboration (non-Fusion
Center);
9. Enhance Community Capabilities through Multi-Jurisdictional/
Inter-Jurisdictional All-Hazards Incident Planning, Response &
Recovery Coordination, including Partnerships with Volunteers
and Community Based Organizations and Programs; and
10.Protect Critical Infrastructure and Key Resources (includes
Food and Agriculture).
California The State prioritized the following California Homeland Security
Homeland Strategy Goals for the FY 2021 subawards:
Security Strategy
Goals 1 . Enhance Information Collection, Analysis, and Sharing, in
Support of Public Safety Operations Across California;
2. Protect Critical Infrastructure and Key Resources from All
Threats and Hazards;
3. Strengthen Security and Preparedness Across Cyberspace;
4. Strengthen Communications Capabilities through Planning,
Governance, Technology, and Equipment;
5. Enhance Community Preparedness;
6. Enhance Multi-Jurisdictional/Inter-Jurisdictional All-Hazards
Incident Catastrophic Planning, Response, and Recovery
Capabilities;
7. Improve Medical and Health Capabilities;
8. Enhance Incident Recovery Capabilities;
9. Strengthen Food and Agriculture Preparedness; and
10.Enhance Homeland Security Exercise, Evaluation, and Training
Programs.
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Section 3— State Changes and Initiatives 1 2021
State Initiative For FY 2021 , Cal OES shall retain 20 percent of the SHSP and 18.5
Funding percent of the UASI funding for state initiatives.
"On Behalf Of" Cal OES may, in conjunction with local approval authorities,
designate funds "on behalf of" local entities who choose to
decline or fail to utilize their subaward in a timely manner.
Public Alert and Cal OES encourages Subrecipients to consider the use of this
Warning funding to assist their jurisdiction's alignment with the State of
California Alert and Warning Guidelines, developed pursuant to
Senate Bill 833 of the 2018 Legislative Session.
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Section 4- Required State Application Components 1 2021
Financial The FY 2021 Cal OES FMFW includes:
Management
Forms Workbook Grant Subaward Face Sheet- Use the Grant Subaward Face
Sheet to apply for grant programs. The Grant Subaward Face
Sheet must be signed and printed in portrait format.
Authorized Body of 5 - Provide the contact information of
Authorized Agents (AA), delegated via the GBR or Signature
Authorization Form, including staff related to grant activities. More
than one person is recommended for designation as the AA; in
the absence of an AA, an alternate AA can sign requests.
Project Ledger-The project ledger is used in the application
process to submit funding information and is used for submitting
cash requests, grant subaward modifications, and assists with the
completion of the Biannual Strategy Implementation Report
(BSIR).
Planning Ledger- Provides detailed information on grant-funded
planning activities with a final product identified.
Organization Ledger- Provides detailed information on grant-
funded organizational activities.
Equipment Ledger- Detailed information must be provided under
the equipment description for all grant-funded equipment. AEL
numbers must be included for all items of equipment. Always refer
to the AEL for a list of allowable equipment and conditions, if any.
Training Ledger- Provides detailed information on grant-funded
training activities. All training activities must receive Cal OES
approval prior to starting the event, including a Training
Feedback number. The Training Request Form must be submitted
and approved to obtain a Training Feedback number.
Exercise Ledger- Provides detailed information on grant-funded
exercises.
M&A Ledger- Provides information on grant-funded M&A
activities.
Indirect Costs Ledger- Provides information on indirect costs.
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Section 4- Required State Application Components 1 2021
Financial Consultant-Contractor Ledger- Provides detailed information on
Management grant-funded consultants and contractors.
Forms Workbook
(cont.) Authorized Agent Page -The AA Page must be submitted with
the application, all cash requests, and Grant Subaward
Modifications. The AA Page must include a valid signature on file
with Cal OES and the date.
Subrecipient Per 2 C.F.R. § 200.332, Cal OES is required to evaluate the risk of
Grants non-compliance with federal statutes, regulations, and grant
Management terms and conditions posed by each Subrecipient of pass-
Assessment through funding. The Subrecipient Grants Management
Assessment Form contains questions related to an organization's
experience in the management of federal grant awards. It is used
to determine and provide an appropriate level of technical
assistance, training, and grant oversight to Subrecipients during
the subaward. The questionnaire must be completed and
returned with the grant application.
Application Federal Funding Accountability and Transparency Act (FFATA)
Attachments Financial Disclosure - Use the FFATA Financial Disclosure Form to
provide the information required by the Federal Funding
Accountability and Transparency Act of 2006.
Certification Regarding Lobbying - Use the Certification
Regarding Lobbying Form to certify lobbying activities, as
stipulated by the Byrd Anti-Lobbying Amendment,
31 U.S.C. § 1352.
Intelligence Analysts Certificates - Pursuant to the Preparedness
Grants Manual, Cal OES must have certificates for completion of
training for fusion center analytical personnel. Please provide
copies of certificates for each intelligence analyst, if applicable.
UASI Footprint (UASIs Only) -The Urban Area Working Group
(UAWG) establishes the `footprint' of the UA. A map or list defining
the footprint must be included with the application.
UAWG Member Roster (UASIs Only) - A list of all current UAWG
members with positions or titles.
Indirect Cost Rate Agreement- If claiming indirect costs at a
federally-approved rate, please provide a copy of the approved
indirect cost rate agreement.
16
Section 4- Required State Application Components 1 2021
Standard The Standard Assurances list the requirements to which the
Assurances Subrecipients will be held accountable. All Applicants will be
required to submit a signed, original of the FY 2021 Standard
Assurances as part of their FY 2021 HSGP application. The required
Standard Assurances can be found only in PDF format on the
Cal OES website.
NOTE: Self-created Standard Assurances will not be accepted.
Operational Governing Body Resolution -The GBR appoints AAs (identified by
Areas and Urban the individual's name or by a position title) to act on behalf of the
Areas governing body and the Applicant by executing any actions
necessary for each application and subaward. All Applicants are
required to submit a copy of an approved GBR with their grant
application. Resolutions may be valid for up to three grant years
given the following:
• The resolution identifies the applicable grant program (e.g.,
EMPG and/or HSGP);
• The resolution identifies the applicable grant years, (e.g.,
FY 2020, FY 2021 , FY 2022); and
• Adheres to any necessary elements required by local
protocols, rules, etc., if applicable.
Resolutions that only identify a single grant program will only be
valid for that single program. Resolutions that do not identify
applicable grant years will only be valid for the grant year in
which the resolution was submitted.
Authorized Agent Information - For each person or position
appointed by the governing body, identify the individual in the
Authorized Body of 5 ledger of the FMFW.
All changes in AA and contact information must be provided to
Cal OES in writing. If the GBR identifies the AA by name, a new
Resolution is needed when changes are made. If the GBR
identifies the AA by position and/or title, changes may be made
by submitting a request on the entity's letterhead, signed by an
existing AA. Cal OES will not accept signatures of an AA's
designee, unless authorized by the Governing Body's resolution. A
change to an AA's designee must be submitted on agency
letterhead and signed by the AA, announcing the change to
their designee.
17
Section 4- Required State Application Components 1 2021
Operational Approval Authority Body- OAs must appoint an Anti-Terrorism
Areas Only Approval Body (Approval Authority) to have final approval of the
OA's application for HSGP funds. Each member of the Approval
Authority must provide written agreement with the OA's
application for HSGP funds. The Approval Authority shall consist of
the following representatives, and additional voting members
may be added by a simple majority vote of the following
standing members:
• County Public Health Officer or designee responsible for
Emergency Medical Services
• County Fire Chief or Chief of Fire Authority
• Municipal Fire Chief (selected by the OA Fire Chiefs)
• County Sheriff
• Chief of Police (selected by the OA Police Chiefs)
Urban Areas Urban Area Working Groups (UAWGs) - Membership in the UAWG
Only must provide either direct or indirect representation for all
relevant jurisdictions and response disciplines (including law
enforcement, fire service, EMS, hospitals, public health, and
emergency management) that comprise the defined UA. It also
must be inclusive of local Citizen Corps Council and tribal
representatives. The UAWG should also ensure the integration of
local emergency management, public health, and health care
systems into a coordinated sustained local capability to respond
effectively to a mass casualty incident. Additional group
composition criteria is found in the FEMA Preparedness Grants
Manual.
THIRA -Subrecipients are required to submit a THIRA for all 32 core
capabilities. Beginning in 2019, UAs are required to submit a THIRA
every three years. An annual capability assessment will still be
required.
SPR -The SPR is an annual grant requirement for all states,
territories, and UAs. It is an annual capability assessment, which
helps jurisdictions identify capability gaps and prioritize investment
requirements to reach the targets set in their THIRA.
18
Section 4- Required State Application Components 1 2021
Fusion Centers All projects included in the fusion center investment (IJ #1 ) must
Only align to, and reference, specific performance areas of the
assessment that the funding is intended to support.
Fusion Centers are also required to follow all Reporting and
Administrative Metrics for California Fusion Centers, as set forth in
the Governor's Homeland Security Advisor/Cal OES Director's
letter dated March 16, 2016. These operational and administrative
metrics set forth an integrated and coordinated approach for
regular and proactive information and intelligence sharing
between all fusion centers in the California State Threat
Assessment System (STAS).
State Agencies State Agencies, and federally-recognized tribes may submit the
and Tribes Only Signature Authorization Form in lieu of a GBR, signed by the most
senior ranking official, such as the Secretary, Director, President,
Chancellor, or Chairperson.
19
Section 5— State Application Process 1 2021
Application Subrecipients must submit an electronic copy of their completed
Submission FMFW to their Program Representative for review. After the
application is approved, a completed hardcopy of the FMFW,
along with all other application components must be mailed, with
original signatures, by the application due date. During the
application process, if it is determined not all allocated funds can
be expended by the end of the period of performance, please
inform a Program Representative as soon as possible. The
completed application should be received by Cal OES no later
than the date provided in the FY 2021 HSGP Timeline, referenced
as Attachment B.
Late or Late or incomplete applications may be denied. If an application
Incomplete is incomplete, the Program Representative may request
Application additional information. Requests for late submission of
applications must be made in writing to the Program
Representative prior to the application due date. Cal OES has
sole discretion to accept or reject a late or incomplete grant
application.
HSGP Contact All Subrecipient application materials, questions, comments, and
Information correspondence should be directed to:
California Governor's Office of Emergency Services
ATTN: Grants Management (Building E)
Homeland Security Grants Unit
3650 Schriever Avenue
Mather, CA 95655
Darlene Arambula (916) 845-8427
Christopher Camacho (916) 845-8789
Laura Halverstadt (916) 845-8367
Antoinette Johnson (916) 845-8260
Jim Lane (916) 845-8428
Vidal Lopez (916) 845-8744
Miguel Ramirez (916) 328-7466
Abigayle Tirapelle (916) 845-8400
The Program Representative Regional Assignments Map is
available at the Cal OES website under "Regional Assignments".
20
Section 5— State Application Process 1 2021
Subaward Subrecipients will receive a formal notification of award no later
Approval than 45 days after Cal OES receives the federal grant award. The
award letter must be signed, dated, and returned to Cal OES
within 20 calendar days. Once the completed application, along
with the signed award letter, is received and approved,
reimbursement of eligible subaward expenditures may be
requested using the Cal OES FMFW.
21
Section 6— Post Award Requirements 1 2021
Payment To request an advance or cash reimbursement of HSGP funds,
Request Process Subrecipients must first complete a payment request using the
Cal OES FMFW, returning it to the appropriate Program
Representative. Subrecipients who fail to follow the workbook
instructions may experience delays in processing the payment
request.
Payments can only be made if the Subrecipient has submitted a
completed and approved application.
Advances and An Advance payment is a payment that is requested before
Interest Earned Subrecipients have disbursed the funds for program purposes.
on Advances Subrecipients may be paid an advance, provided they maintain
a willingness and ability to maintain procedures to minimize the
time elapsing between the receipt of funds and their
disbursement. The timing and amount of advance payments
must be as close as administratively feasible to the actual
disbursements by the Subrecipient for project costs.
Federal rules require advances to be deposited in interest-
bearing accounts. Interest earned amounts up to $500 per year
may be retained by Subrecipients for administrative expenses;
any additional interest earned on federal advance payments
must be returned annually to Cal OES.
Semi-Annual All Subrecipients should be reporting expenditures and requesting
Drawdown funds at least semi-annually throughout the period of
Requirements performance. Semi-annual drawdowns should be occurring by
March and October of each calendar year following final
approval of the subaward application, except for the final cash
request, which must be submitted within 20 calendar days after
the end of the period of performance. Subrecipients not in
compliance with this requirement will be required to submit all
supporting documentation for subsequent cash requests.
Modifications Post-award budget, scope, and time modifications must be
requested using the Cal OES HSGP FMFW vl .21 , signed by the
Subrecipient's AA, and submitted to the Program Representative.
The Subrecipient may implement grant modification activities,
and incur associated expenses, only after receiving written final
approval of the modification from Cal OES.
22
Section 6— Post Award Requirements 1 2021
Modifications Subrecipients must provide a written justification with all
(cont.) modification requests. The justification may be included in the
body of the e-mail transmitting the request, or in a document
attached to the transmittal e-mail. Please reference GMM 2018-
17 for additional information regarding modification requests.
A modification request for any project within the national priority
areas must receive DHS/FEMA prior approval. These requests
include, but are not limited to, a change in project scope, any
change to the project budget, and re-programming of funds.
DHS/FEMA and Cal OES may request additional information to
validate project effectiveness.
Training All grant-funded training activities must receive Cal OES approval
prior to starting the training event. Cal OES shall allow
Subrecipients to develop a "placeholder" for future training
conferences when an agenda has not been established at the
time Subrecipient applications are due. Please work with a
Program Representative and the Training Branch to identify a
possible "placeholder" for these types of training activities.
When seeking approval of non-DHS/FEMA developed courses,
course materials must be submitted with the approval requests.
Conditional approvals are not offered.
Subrecipients must complete a Training Request Form and submit
it electronically to the Cal OES Training Branch to be approved
with a Training Feedback Number before beginning any training
activities. This includes project components like travel to, materials
for, or attendance in training courses. Training Feedback
Numbers must be obtained no later than 30 days before the first
day of the training or related activities. Training Feedback
numbers must be included on the FMFW Training Ledger to be
considered for reimbursement.
For more information on this or other training-related inquiries,
contact the Cal OES Training Branch at (916) 845-8752.
Exercises, Subrecipients should engage stakeholders to identify long-term
Improvement training and exercise priorities. These priorities should address
Plans, and After- capability targets and gaps identified through the THIRA and SPR
Action Reporting process, real-world events, previous exercises, and national areas
for improvement identified in the NPR.
23
Section 6— Post Award Requirements 1 2021
Exercises, Subrecipients must report on all exercises conducted with HSGP
Improvement grant funds. An After-Action Report (AAR)/Improvement Plan (IP)
Plans, and After- or Summary Report (for Seminars and Workshops) must be
Action Reporting completed and submitted to Cal OES within 90 days after
(cont.) exercise/seminars/workshops are conducted. It is acceptable to
submit an Exercise Summary Report for Seminars and Workshops
in lieu of a full AAR/IP.
Please e-mail AAR/IPs and Summary Reports to:
• hseep@fema.dhs.gov
• exercise@caloes.ca.gov
• christopher.camacho@caloes.ca.gov
For exercise-related issues and/or questions, please email the
Cal OES Exercise Team at exercise@caloes.ca.gov.
Exercise costs will not be considered for reimbursement until an
AAR/IP is received by Cal OES.
Procurement Subrecipients must conduct procurement utilizing documented
Standards and local government procurement standards and procedures, or the
Written federal procurement standards found in 2 C.F.R. Part 200,
Procedures whichever is more strict. Procurement standards must also contain
a written conflict of interest policy which reflect applicable
federal, state, local, and tribal laws.
Procurement Effective June 20, 2018, the micro-purchase threshold was
Thresholds increased from $3,500 to $10,000 and the simplified acquisition
threshold was increased from $150,000 to $250,000. These
increases apply to all Subrecipient procurements executed on or
after June 20, 2018. Refer to IB 434 for additional information.
Procurement Per 2 C.F.R. § 200.318(i), non-federal entities other than states and
Documentation territories are required to maintain and retain records sufficient to
detail the history of procurement covering at least the rationale
for the procurement method, contract type, contractor selection
or rejection, and the basis for the contract price. For any cost to
be allowable, it must be adequately documented per 2 C.F.R. �
200.403(g). Examples of the types of documents that would cover
this information include, but are not limited to:
24
Section 6— Post Award Requirements 1 2021
Procurement • Solicitation documentation, such as requests for quotes,
Documentation invitations for bids, or requests for proposals;
(cont.) • Responses to solicitations, such as quotes, bids, or proposals;
• Pre-solicitation independent cost estimates and post-
solicitation cost/price analyses on file for review by federal
personnel, if applicable;
• Contract documents and amendments, including required
contract provisions; and Other documents required by federal
regulations applicable at the time a grant is awarded to a
Subrecipient.
Noncompetitive All noncompetitive procurements exceeding the simplified
Procurement acquisition threshold requires Cal OES prior written approval to be
eligible for reimbursement. This method of procurement must be
approved by the local Purchasing Agent prior to submitting a
request for Cal OES approval. A copy of the Purchasing Agent's
approval must be included with the Cal OES Request for
Noncompetitive Procurement Authorization form. Cal OES may
request additional documentation that supports the procurement
effort.
Cal OES will not reimburse for any noncompetitive procurement
contracts for any terrorism-related training, regardless of the cost
of the training. Exceptions to this policy may be approved in
limited circumstances, e.g., related to a procurement effort that
has resulted in inadequate competition. Please refer to
GMM2017-01 A and GMM2021-05 for additional guidance.
Performance Due to the risks associated with delays in vendor delivery of large
Bond equipment procurements, DHS/FEMA allows Subrecipients to
obtain a "performance bond" for items that are paid for up front
to ensure delivery of the equipment within the grant performance
period.
Cal OES requires Subrecipients obtain a performance bond for
any equipment item over $250,000 or any vehicle, aircraft, or
watercraft that has been paid with HSGP funds prior to receiving
the final product(s). Subrecipients must provide a copy of all
performance bonds to their Program Representative no later than
the time of reimbursement.
Performance Bond Waivers may be granted on a case-by-case
basis and must be submitted to Cal OES prior to procurement.
25
Section 6— Post Award Requirements 1 2021
Environmental DHS/FEMA is required to ensure all activities and programs that
Planning and are funded by the agency comply with federal Environmental
Historic Planning and Historic Preservation (EHP) regulations. Subrecipients
Preservation proposing projects or activities (including, but not limited to,
training, exercises, the installation of equipment, and construction
or renovation projects) that have the potential to impact the
environment or a historic structure must participate in the EHP
screening process. EHP Screening Memos must include detailed
project information, explain the goals and objectives of the
proposed project, and include supporting documentation.
DHS/FEMA may also require the Subrecipient to provide a
confidential California Historical Resources Information System
(CHRIS) report in addition to the EHP Screening Form.
Determination on the necessity of a CHRIS report is based upon
information disclosed on the form. Program Representatives will
provide additional instructions should this report be required.
EHP Screening Requests should be submitted to Cal OES as early
as possible. All projects/activities triggering EHP must receive
DHS/FEMA written approval prior to commencement of the
funded activity.
Updated information may be referenced in the FEMA GPD EHP
Policy Guidance.
Construction When applying for construction activity at the time of
and Renovation application, including communication towers, Subrecipients must
submit evidence of approved zoning ordinances, architectural
plans, any other locally required planning permits, and a notice
of federal interest. Additionally, Subrecipients are required to
submit an SF-424C Budget and Budget Detail that cites project
costs. Communication tower construction requests also require
evidence that the Federal Communications Commission's
Section 106 review process was completed.
Subrecipients using funds for construction projects must comply
with the Davis-Bacon Act. Subrecipients must ensure that their
contractors or subcontractors for construction projects pay
workers no less than the prevailing wages for laborers and
mechanics employed on projects of a character like the contract
work in the civil subdivision of the state in which the work is to be
performed.
26
Section 6— Post Award Requirements 1 2021
Construction Project construction using SHSP and UASI funds may not exceed
and Renovation $1 ,000,000 or 15 percent of the grant subaward (For the purposes
(cont.) of limitations on funding levels, communications towers are not
considered construction).
Written approval for construction must be provided by DHS/FEMA
prior to the use of any HSGP funds for construction or renovation.
Inventory Subrecipients must use standardized resource management
Control and concepts for resource typing and credentialing, in addition to
Property maintaining an inventory by which to facilitate the effective
Management identification, dispatch, deployment, tracking, and recovery of
resources.
Subrecipients must have an effective inventory management
system, to include:
• Property records that document description, serial/ID number,
fund source, title information, acquisition date, cost, federal
cost share, location, use, condition, and ultimate disposition;
• A physical inventory conducted at least every two years;
• A control system to prevent loss, damage, and theft of grant
purchased equipment and supplies; and
• Adequate maintenance procedures to keep the property in
good condition.
Equipment When original or replacement equipment acquired under the
Disposition HSGP is no longer needed for program activities, the Subrecipient
must contact the Program Representative to request disposition
instructions. See 2 C.F.R. § 200.313(e).
Performance Subrecipients must complete a BSIR each Winter and Summer
Reporting using the DHS/FEMA Grants Reporting Tool (GRT) for the duration
of the subaward period of performance or until all grant activities
are completed and the subaward is formally closed by Cal OES.
Failure to submit a BSIR could result in subaward reduction,
suspension, or termination.
27
Section 6— Post Award Requirements 1 2021
Performance Access to the BSIR may be obtained through the GRT.
Reporting (cont.)
To create a new account, please click the link that reads,
"Register for an account" and follow the instructions provided.
The Subrecipient will be required to ensure up-to-date project
information is entered. The Project Ledger in the FMFW may assist
with the BSIR data entry process. For additional assistance with
the GRT, please contact your Program Representative.
Extension Extensions to the initial period of performance identified in the
Requests subaward will only be considered through formal, written requests
to your Program Representative. Upon receipt of the extension
request, Cal OES will:
1 . Verify compliance with performance reporting requirements
by confirming the Subrecipient has submitted all necessary
performance reports;
2. Confirm the Subrecipient has provided sufficient justification
for the request; and
3. If applicable, confirm the Subrecipient has demonstrated
sufficient progress in past situations where an extension was
authorized by Cal OES.
Extension requests will be granted only due to compelling legal,
policy, or operational challenges, and will only be considered for
the following reasons:
1 . Contractual commitments with vendors that prevent
completion of the project within the period of performance;
2. The project must undergo a complex environmental review
which cannot be completed within this timeframe;
3. Projects are long-term by design and therefore, acceleration
would compromise core programmatic goals; and
4. Where other special circumstances exist.
To be considered, extension requests must be received no later
than 60 days prior to the end of the Subrecipient's period of
performance and must contain specific and compelling
justifications as to why an extension is required. All extension
requests must address the following:
28
Section 6— Post Award Requirements 1 2021
Extension 1 . Grant program, fiscal year, and award number;
Requests (cont.) 2. Reason for delay;
3. Current status of the activity/activities;
4. Approved period of performance termination date and new
project completion date;
5. Amount of funds drawn down to date;
6. Remaining available funds, both federal and non-federal;
7. Budget outlining how remaining federal and non-federal funds
will be expended;
8. Plan for completion, including milestones and timeframes for
each milestone and the position/person responsible for
implementing the plan for completion; and
9. Certification the activity/activities will be completed within the
extended period of performance without any modification to
the original Statement of Work.
General questions regarding extension requirements and the
extension request form, should be directed to your Program
Representative. For additional information, please see IB 379.
Extension requests for personnel and salaries do not meet the
requirements of IB 379 and will not be granted. Subrecipients are
expected to complete all grant-funded personnel activity by the
end of the subaward period of performance.
Progress Reports All Subrecipients that receive Cal OES approval to extend their
on Grant FY 2021 grant subaward period of performance may be required
Extensions to submit progress reports indicating completed and future
project milestones on all extended projects. Progress reports must
be submitted electronically to the Subrecipient's Program
Representative. Deadlines for the submission of progress reports
will be established at the time of extension approval.
Monitoring Cal OES Grants Monitoring actively monitors Subrecipients,
through day-to-day communications, programmatic site visits,
and desk and on-site compliance assessments. The purpose of
the compliance assessment is to ensure Subrecipients are in
compliance with applicable state and federal regulations, grant
guidelines, and programmatic requirements. Monitoring activities
may include, but are not limited to:
• Verifying that entries recorded on the FMFW categories are
properly supported with source documentation;
• Eligibility of and support for expenditures, typically covering
two to three years of data;
29
Section 6— Post Award Requirements 1 2021
Monitoring Comparing actual Subrecipient activities to those approved in
(cont.) the grant application and subsequent modifications, including
the review of timesheets and invoices as applicable;
• Procurements and contracts;
• Ensuring equipment lists are properly maintained and physical
inventories are conducted;
• Ensuring advances have been disbursed in accordance with
applicable guidelines; and
• Confirming compliance with:
o Standard Assurances, and
o Information provided on performance reports and
payment requests
NOTE: It is the responsibility of all Subrecipients that pass down
grant funds to other entities, to maintain and utilize a formal
process to monitor the grant activities of their subawards. This
requirement includes, but is not limited to, on-site verification of
grant activities, as required. It is common for Subrecipients to
receive findings in a programmatic site visit or compliance
assessment, which require a Corrective Action Plan (CAP) to be
submitted by Subrecipients. Those Subrecipients who fail to submit
a CAP, as required, shall have a "hold" placed on any future
reimbursements until the "finding" is resolved.
Failure to Submit Periodic reporting is required by the grant. Subrecipients who miss
Required Reports a single reporting deadline may receive a letter addressed to
their Board of Supervisors informing them of the failure to report.
County OAs and tribes who fail to report twice in a row may have
subsequent awards reduced by 10 percent until timely reporting is
reestablished; UASIs may have a "hold" placed on any future
reimbursements.
Suspension/ Cal OES may suspend or terminate grant funding, in whole or in
Termination part, or other measures may be imposed for any of the following
reasons:
• Failure to submit required reports.
• Failure to expend funds in a timely manner consistent with the
grant milestones, guidance, and assurances.
• Failure to comply with the requirements or statutory progress
toward the goals or objectives of federal or state law.
• Failure to make satisfactory progress toward the goals or
objectives set forth in the Subrecipient application.
30
Section 6— Post Award Requirements 1 2021
Suspension/ • Failure to follow Grant Subaward requirements or Special
Termination Conditions.
(cont.) • Proposing or implementing substantial plan changes to the
extent that, if originally submitted, the application would not
have been selected for funding.
• False certification in the application or document.
• Failure to adequately manage, monitor, or direct the grant
funding activities of their Subrecipients.
Before taking action, Cal OES will provide the Subrecipient
reasonable notice of intent to impose corrective measures and
will make every effort to informally resolve the problem.
Closeout Cal OES will close-out Subrecipient awards when it determines all
applicable administrative actions and all required work of the
federal award have been completed.
Subawards will be closed after:
• All funds have been requested and reimbursed, or
disencumbered;
• Receiving all applicable Subrecipient reports indicating all
approved work has been completed, and all funds have
been distributed;
• Completing a review to confirm the accuracy of reported
information;
• Reconciling actual costs to subawards, modifications, and
payments; and
• Verifying the Subrecipient has submitted a final BSIR showing
all grant funds have been expended.
Records The records retention period is three years from the date of the
Retention Cal OES Grant Closeout letter, or until any pending litigation,
claim, or audit started before the expiration of the three-year
retention period has been resolved and final action is taken.
For indirect cost rate proposals, cost allocation plans, or other
rate computation records, the start of the record retention period
is dependent on whether the proposal, plan, or other
computation is required to be submitted to the federal
government (or to the pass-through entity) for negotiation
purposes. See 2 C.F.R. § 200.334(f).
31
Section 6— Post Award Requirements 1 2021
Records In order for any cost to be allowable, it must be adequately
Retention (cont.) documented per 2 C.F.R. § 200.403(g).
The Cal OES Grant Closeout Letter will notify the Subrecipient of
the start of the records retention period for all programmatic and
financial grant-related records.
If the State Administrative Agency's award remains open after
the Subrecipient's submission of the final BSIR, Cal OES will
complete any additional BSIR reporting required under the award
on behalf of the Subrecipient.
Closed grants may still be monitored and audited. Failure to
maintain all grant records for the required retention period could
result in a reduction of grant funds, and an invoice to return costs
associated with the unsupported activities.
If documents are retained longer than the required retention
period, FEMA, the DHS Office of Inspector General, Government
Accountability Office, and pass-through entity have the right to
access these records as well. See 2 C.F.R. �� 200.333, 200.336.
32
Attachment A - FY 2021 HSGP Final Allocations
State Homeland Security Program (SHSP)
Operational Area Total Award Operational Area Total Award
ALAMEDA 1,718,273 ORANGE 3,216,641
ALPINE 72,317 PLACER 472,051
AMADOR 98,048 PLUMAS 92,959
BUTTE 281,822 RIVERSIDE 2,477,018
CALAVERAS 119,280 SACRAMENTO 1,604,710
COLUSA 91,715 SAN BENITO 136,324
CONTRA COSTA 1,209,532 SAN BERNARDINO 2,219,568
DEL NORTE 101,848 SAN DIEGO 3,363,206
EL DORADO 265,040 SAN FRANCISCO 957,996
FRESNO 1,081,477 SAN JOAQUIN 835,871
347
GLENN 240,480 SAN LUIS OBISPO 835, 8
HUMBOLDT 206,104 SAN MATEO 35,489
IMPERIAL 260,662 SANTA BARBARA 555,589
INYO 93,278 SANTA CLARA 2,004,605
KERN 977,418 SANTA CRUZ 341,759
KINGS 226,074 SHASTA 212,592
LAKE 103,488 SIERRA 78,149
LASSEN 90,437 SISKIYOU 118,727
LOS ANGELES 10,192,647 SOLANO 507,962
MADERA 230,538 SONOMA 701,838
MARIN 331,528 STANISLAUS 623,510
MARIPOSA 92,770 SUTTER 174,089
MENDOCINO 161,494 TEHAMA
MERCED 353,846 TRINITY 88,324
MODOC 84,412 TULARE 547,060
MONO 88,241 TUOLUMNE 129,010
MONTEREY 508,867 VENTURA 903,983
NAPA - y
OLO 380,796
1E
NEVADA 171,496 UBA
*Total 43,380,645
*SHSP allocations reflect National Priority Area project adjustments
Attachment A — FY 2021 HSGP Final Allocations 1 2021
Fusion Centers
Region Total Award
SAN FRANCISCO BAY AREA 1 ,792,050
SACRAMENTO/CENTRAL VALLEY AREA 2,565,000
GREATER LOS ANGELES AREA 2,983,500
SAN DIEGO AREA 2,047,500
ORANGE AREA 835,000
*Total 10,223,050
* SHSP allocations reflect National Priority Area project adjustments
Urban Areas Security Initiative (UASI)
*A minimum of 25% of UASI funding must be for Law Enforcement Terrorism Prevention
Federal Allocation to
Urban Area Allocation to UASI State Initiatives
State
ANAHEIM/SANTA ANA AREA 5,250,000 4,278,750 971 ,250
BAY AREA 37,500,000 30,562,500 6,937,500
LOS ANGELES/LONG BEACH AREA 68,000,000 55,420,000 12,580,000
RIVERSIDE AREA 3,900,000 3,178,500 721 ,500
SACRAMENTO AREA 3,800,000 3,097,000 703,000
SAN DIEGO AREA 16,900,000 13,773,500 3,126,500
Total 135,350,000 110,310,250 25,039,750
Attachment B: FY 2021 HSGP Timeline 1 2021
DHS/FEMA Announcement of 20201 HSGP February 25, 2021
Cal OES Application Due to DHS May 14, 2021
DHS Award to California September 2021
Subrecipient period of performance begins September 1 , 2021
2021 HSGP California Supplement release September 2021
Subrecipient Workshops September 2021
Subrecipient Awards (45 days from DHS award) November 2021
Subrecipient Final Applications Due to Cal OES December 31 , 2021
Subrecipient period of performance ends May 31 , 2024
Final Cash Requests due to Cal OES Within twenty (20) calendar
days after end of grant
Cal OES's period of performance ends August 31 , 2024
Attachment C: FY 2021 HSGP Application Checklist 2021
Subrecipient: FIPS#:
Program Representative:
Financial Management Forms Workbook:
❑ Grant Award Face Sheet
❑ Authorized Body of 5
❑ Project Ledger
❑ Planning Ledger
❑ Organization Ledger
❑ Equipment Ledger
❑ Training Ledger
❑ Exercise Ledger
❑ Consultant/Contractor Ledger
❑ Management & Administration Ledger
❑ Indirect Cost Ledger
❑ Authorized Agent Sheet
Attachments:
❑ Original Counter-Signed Award Letter
❑ Governing Body Resolution (Certified)
❑ Standard Assurances (Signed Originals)
❑ FFATA Certification
❑ Lobbying Certification
❑ Subrecipient Grant Management Assessment Form
❑ Indirect Cost Rate Negotiation Agreement
❑ Personnel Cap Waiver (If Applicable)
❑ Intelligence Analyst(s) Certificates (If Applicable)
UASI Only:
❑ UASI Footprint
❑ UAWG Roster
State Agencies and Tribes Only:
❑ Signature Authority Form (in lieu of Governing Body Resolution)
For Cal OES Use Only
Reviewed by: Date:
Management Approval: Date:
DUNS ❑ LETPA 25% or >❑ M&A 5% or <❑
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
WORKBOOK •
This worksheet provides instructions on how to complete the FY 2021 Financial Management Forms Workbook(FMFW)v21. It is divided into sections that correspond to each of the worksheets within This workbook. The first section describes the macros
used in this workbook and can be ignored if you are using the non-macro version of this FMFW. For further guidance,contact your Program Representative. Completed FMFW's can be mailed electronically to your Program Representative and/or
physically to:
Homeland Security Grant Program(HSGP)
California Governor's Office of Emergency Services
Attn:Program Specialist's Name
3650 Schriever Avenue
Mather,CA 95655
MACROSSection 1:
Below is a table with instructions on how to enable macros in Microsoft Excel,depending on the version.
Note:Some computers may not run Macros correctly even when enabled in Excel. A Non-Macro version of the workbook is available under such circumstances.
Version Instructions
1)From the menu bar,click on TOOLS>MACRO>SECURITY.
2)From SECURITY LEVEL tab,select the MEDIUM or LOW.
Excel 2003 3)Save,Close,and Re-open the workbook.
NOTE:The MEDIUM setting will prompt you to enable or disable macros each time the file is opened.This will prevent potentially unsafe macros from running.The LOW setting will enable macros
without prompt.It is recommended that you have virus software installed and updated if other files.
1)Click the round"Office"button in upper left corner of the window.
2)Click"Excel Options" button near lower-right corner.
3)From"Excel Options"window,select'Trust Center"on left pane.
Excel 2007 4)Click on the"Trust Center Settings"button on the right pane,which will open a new"Trust Center'window.
5)From the new'Trust Center"window,pick"Macro Settings"on left pane.
6)Choose"Disable all macros with notification"radio button on the right pane,then click OK.
NOTE:Each time a workbook with macros is opened,a security alert will appear. This alert may be a pop-up window or a banner across the top of the window. You must choose to enable for
macros to function.
1)Click on the File tab,then choose Options,which will then open a new"Excel Options"window.
2)From the new window,click'Trust Center'on the left pane.
3)Click'Trust Center Settings..:'button on the right pane,which will then open a new"Trust Center'window.
Excel 2010/2013/2016 4)From the'Trust Center'window,pick"Macro Settings"on left pane.
5)Choose"Disable all macros with notification"radio button on the right pane,then click OK.
6)Save,Close,and Re-open the workbook.
NOTE:Each time a workbook with macros is opened,a security alert will appear. This alert may be a pop-up window or a banner across the top of the window. You must choose to enable for macros
to function.
HSGP FMFW v21 - FY 2021 1 of 36 Instructions
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
Below is a table of macro buttons available on many of the worksheets in this workbook. Buttons can only be clicked with a mouse. To activate a macro with a keyboard,hold Alt+F8 to open a list of macros and scroll through the list.
Button Function
Sort(T) Sorts by Project Number in ascending order.
Spellcheck Spellchecks active sheet.
Black Font Selects the entire row(s)of the selected cell(s)and changes the font color to black. Any strikethroughs will be removed.
Red Strikethrough Selects the entire row(s)of the selected cell(s)and changes the font color to red. A red strikethrough will be added.
Blue Font Selects the entire row(s)of the selected cell(s)and changes the font color to blue. Any strikethroughs will be removed.
Toggle Scalable Changes the background color of the selected row;colored row indicates project is a scalable project.
Add Row Adds a single row in the table,below the selected cell. A prompt will appear asking to choose a cell before a row is added. Only one row can be added at a time.
Delete Row Select the cells of the rows to be deleted,then press button. Deletes the entire row of the selected cell. Multiple rows can be deleted,if the selected cells are contiguous.
Formula Reset Restores formulas to default values in the appropriate cells. Use this if formulas are missing or are not calculating correctly. This button also adjusts the table row height to auto-fit the contents.
New Request Duplicates the active worksheet for modification and reimbursement requests,placing it immediately after the original worksheet. An input box will appear to name the new worksheet. Remember to
use the most recent version of the worksheet when creating a new request.
New Mod Item Copies the selected line and inserts it immediately below. The font color of the selected row will change to red with a red strikethrough indicating that the line item has been changed. The
duplicated line will have blue font color,without a strikethrough,indicating the modified line item.
Initial Application Populates the Ledger Type field with"Initial Application"and the Date field with today's date.
Advance Populates the Ledger Type field with"Advance"and the Date field with today's date.
Reimbursement Request Populates the Ledger Type field with"Reimbursement Request'and the Date field with today's date. A new"Request#"field will be appear.
Modification Populates the Ledger Type field with"Modification"and the Date field with today's date. A new"Request#"field will be appear.
Below is a table that lists macros that can be activated by using a keyboard shortcut. A shortcut requires the user to press 2 keys simultaneously:the control button and a letter.
Keyboard Shortcut Function
Control+S Spell checks active worksheet.
Control+J Sorts projects by Investment Justification,from A-Z;then by Funding Source(A-Z),then by Discipline(A-Z);only works on the Project Ledger.
Control+K Sorts projects by Project Number,from 0-999,then by Funding Source(A-Z);then by Discipline(A-Z);works on all ledgers
HSGP FMFW v21 - FY 2021 2 of 36 Instructions
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
Use the Grant Subaward Face Sheet to apply for grant programs.Each grant program requires its own separate Grant Subaward Face Sheet. Please print the Grant Subaward Face Sheet in portrait format and provide an original signature from the
authorized official.The use of white out or tape is prohibited and will invalidate the signature on the Grant Subaward Face Sheet.
Cal OES Section:The top portion of the form contains blocks for four(4)important numbers.Please do not fill in these blocks.These numbers will be entered by Cal OES.
Form Field Instructions
The Subrecipient is the unit of government or community based organization(CBO)that will have legal responsibility for these grant funds(e.g.County of Alameda,City of Fresno or Women's Place of
1. Subrecipient Merced).Enter the legal name of the Subrecipient that is registered with the Internal Revenue Service(IRS).PLEASE NOTE:that all CBOs must be registered,active,and current with the IRS,Department
of Justice(DOJ),and Secretary of State(SOS)websites.Failure to be current will result in funds being withheld from Cal OES.
Enter the full 9-digit Federal Data Universal Numbering System(DUNS)ID number for the Subrecipient.If the Subrecipient does not yet have a DUNS number assigned,one may be obtained by
1 a. Federal DUNS Number(Subrecipient) contacting Dun&Bradstreet at 866-705-5711 or at www.dnb.com.This requirement applies to federally funded grants only.Your DUNS#must be current and active in the System for Award
Management(SAM)at the time of your Award.
2. Implementing Agency Enter the complete name of the agency responsible for the day-to-day operation of the grant(e.g.Sheriff,Police Department,or Department of Public Works).If the Implementing Agency is the same
as the Subrecipient,enter the same title again.
2a. Federal DUNS Number(Implementing Enter the full 9-digit Federal Data Universal Numbering System(DUNS)ID number for the Implementing Agency.If the Implementing Agency does not yet have a DUNS number assigned,one may be
Agency) obtained by contacting Dun&Bradstreet at 866-705-571 1 or at www.dnb.com.This applies to federally funded grants only.Your DUNS#must be current and active in the System for Award
Management at the time of your Award.
3. Implementing Agency Address Enter the address of the Implementing Agency.Provide the complete nine digit zip code(Zip+4).
4. Location of Project Enter the City and County/Operational Area where the project is located.Provide the complete nine digit zip code(Zip+4).
5. Disaster/Program Title Enter the name of the Disaster or Program providing the funds for this Grant Subaward.A disaster may be referred by the federal declaration number.Program titles should be complete without the
use of acronyms.
6. Performance Period Enter beginning and ending dates of the performance period for the Grant Subaward.(mm/dd/yyyy)
Indicate whether you are using the 10%de Minimis rate based on Modified Total Direct Costs(MTDC)or your current cognizant agency approved indirect cost rate agreement.A copy of the
7. Indirect Cost Rate approved ICR Negotiating Agreement must be enclosed with your application.Indicate N/A if you will not be claiming indirect costs under the award. Indirect costs may or may not be allowable
under all Federal fund sources.
8A-13G.Fund Allocations and Total Project For each fund source used in the program,select the correct grant year and acronym from the drop down lists,the amount of state or federal funds requested,the amount of cash and/or in-kind
Cost match contributed and the resulting totals.Please do not enter both state and federal on the same line.Block 12G should correspond to the total project cost specified in the budget.
14. Certification Paragraph Please review the Certification Paragraph.
15. CA Public Records Act Please review,and if applicable,provide the necessary documentation.
16. Official Authorized to sign for the Enter the name and title of the official authorized to enter into the Grant Subaward for the Subrecipient as stated in Block 1 of the Grant Subaward Face Sheet(Cal OES 2-101).Enter the Payment
Subrecipient Mailing Address where grant funds should be sent.Provide the complete nine digit zip code(Zip+4).
17. Federal Employer ID Number Enter the 9-digit Federal Employer Identification Number for the Implementing Agency.
HSGP FMFW v21 - FY 2021 3 of 36 Instructions
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
Provide the contact information of any additional Authorized Agents(AA)or staff related to grant activities.It is recommended that more than one person be designated as an AA,so that if one AA is not available,a second AA can sign the requests for
reimbursements and modifications.
PROJECTSection 4:
Use this ledger to submit funding information for projects,as well as submitting Reimbursement,Modifications,Advances,and Final Reimbursement.
Ledger Column Name Instructions
IJ(Investment Justification) Select the IJ from the drop-down list that best fits the project. IJ's#1-4 represent National Priority objectives and will be automatically highlighted. Refer to this tab for List of IJ's and State Goals.
State Goal Select the State Goal that best fits the project. Drop-down list will not display unless an IJ is selected.
Direct/Subaward Use the drop-down list to identify if the Project is Direct or Subaward
Project No. Enter a three(3)digit Project Number associated with each project.Project numbers must be assigned sequentially and must be unique for each Project.
Project Title Enter a short,but descriptive name for the project.
Project Description Enter the project description,citing specific and measurable objectives.
Funding Source Enter the Funding Scource abbreviation from the drop-down list. The abbreviation key is in the comment of the first cell of this column.
Discipline Enter the Discipline abbreviation from the drop-down list. The abbreviation key is in the comment of the first cell of this column.
Solution Area Select a Solution Area from the drop-down list.
Core Capabilities Select a Core Capabilities from the drop-down list.
Capability Building Select Capability Building from the drop-down list.
Deployable/Shareable Select from the drop down list.
Total Budgeted Cost Enter the total amount obligated for the project.
Previously Approved Amount This field auto-populates with the cumulative expenditures as of the reimbursement request prior to the current request. This value does not include any match amounts.
Amount This Request This field is for Reimbursement Requests only: Enter the requested reimbursement amount for the line item.
Match Amount This field auto-populates with the cumulative match amount expended for the line item.
Total Approved This field auto-populates with the total expenditures to-date for the line item. This value does not include any match amounts.
Remaining Balance This field auto-populates with the remaining balance allowed for the line item. This value does not include any match amounts.
Percent Expended This field auto-populates with the amount expended,to-date,as a percentage of the budgeted amount. This value does not include any match amounts.
HSGP FMFW v21 - FY 2021 4 of 36 Instructions
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
Provide detailed information on Planning activities.
NOTE:Consultants and Contractors are used interchangeably and changes for either require the completion of the Consultant/Contractor tab.Staff salaries and Staff Intelligence Analyst expenditure categories require the completion of the Personnel
to b.
Ledger Column Name Instructions
Project No. Enter the project number that corresponds with the Project Ledger
Direct/Subaward Use the drop down list to identify if the project is Direct or Subaward.
Planning Activity Enter the planning activity.
Funding Source Enter the Funding Scource abbreviation from the drop-down list. The abbreviation key is in the comment of the first cell of this column.
Discipline Enter the Discipline abbreviation from the drop-down list. The abbreviation key is in the comment of the first cell of this column.
Solution Area Sub-Category Select a Solution Area Sub-Category from the drop-down list.
Expenditure Category Select an Expenditure Category from the drop-down list.This list is dependent on a selection from the Solution Area Sub-Category drop-down list.The Expenditure Category will not display the drop-
down list unless a Solution Area Sub-Category is selected.
Final Product =nfer a aescnpnon or Tne nnai proaucT or MIS piannmg acnviry.MIS MUST oe a Tangioie item sucn as a manual,proceaure,etc.Please confacr your Program Kepresentanve for runner examples or Tinai
Noncompetitive Procurement over 250k Select YES or NO from the drop-down list.
Budgeted Cost Enter the total amount of grant funding budgeted for the line item.
Previously Approved Amount This field auto-populates with the cumulative expenditures as of the reimbursement request prior to the current request. This value does not include any match amounts.
Amount This Request This field is for Reimbursement Requests only: Enter the requested reimbursement amount for the line item.
Reimbursement Request# Enter the Reimbursement Request number for this Planning activity.
Total Approved This field auto-populates with the total expenditures to-date for the line item. This value does not include any match amounts.
Remaining Balance This field auto-populates with the remaining balance allowed for the line item. This value does not include any match amounts.
HSGP FMFW v21 - FY 2021 5 of 36 Instructions
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
Provide detailed information on Organizational activities.
NOTE:Consultants and Contractors are used interchangeably and changes for either require the completion of the Consultant/Contractor tab.Staff salaries and Staff Intelligence Analyst expenditure categories require the completion of the Personnel
to b.
Ledger Column Name Instructions
Project No. Enter the project number that corresponds with the Project Ledger
Direct/Subaward Use the drop down list to identify if the project is Direct or Subaward.
Organization Enter the organizational activity.
Funding Source Enter the Funding Scource abbreviation from the drop-down list. The abbreviation key is in the comment of the first cell of this column.
Discipline Enter the Discipline abbreviation from the drop-down list. The abbreviation key is in the comment of the first cell of this column.
Solution Area Sub-Category Select a Solution Area Sub-Category from the drop-down list.
Expenditure Category Select an Expenditure Category from the drop-down list.This list is dependent on a selection from the Solution Area Sub-Category drop-down list.The Expenditure Category will not display the drop-
down list unless a Solution Area Sub-Category is selected.
Detail Select a Detail option from the drop-down list. Note that"Operational Overtime"has been added to the list.
Certification on File Select YES,NO,or N/A from the drop-down list.
Budgeted Cost Enter the total amount of grant funding budgeted for the line item.
Previously Approved Amount This field auto-populates with the cumulative expenditures as of the reimbursement request prior to the current request. This value does not include any match amounts.
Amount This Request This field is for Reimbursement Requests only: Enter the requested reimbursement amount for the line item.
Reimbursement Request# Enter the Reimbursement Request number for this Organizational activity.
Total Approved This field auto-populates with the total expenditures to-date for the line item. This value does not include any match amounts.
Remaining Balance This field auto-populates with the remaining balance allowed for the line item. This value does not include any match amounts.
HSGP FMFW v21 - FY 2021 6 of 36 Instructions
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
Provide detailed information on any Equipment that is purchased with grant funding.
Ledger Column Name Instructions
Project No. Enter the project number that corresponds with the Project Ledger
Equipment Description&Quantity Provide a description of equipment and quantity.If Item is Mobile or Portable identify as such.
AEL No. Place the AEL Number for the equipment.The AEL Number and Title can be obtained from the following link:Authorized Equipment List
AEL Title Enter the AEL Title for the equipment.
Funding Source Enter the Funding Scource abbreviation from the drop-down list. The abbreviation key is in the comment of the first cell of this column.
Discipline Enter the Discipline abbreviation from the drop-down list. The abbreviation key is in the comment of the first cell of this column.
Solution Area Sub-Category Select a Solution Area Sub-Category from the drop-down list.
Deployable/Shareable Select Deployable or Shareable from the drop-down list.
Invoice Number Enter the Invoice Number for the equipment.
Vendor Enter the name of vendor from whom the equipment was purchased.
ID Tag Number Enter the ID Tag Number used to identify this equipment with.Subrecipient may use their own internal numbering format to tag equipment.ID Tag Number must be available during monitoring visits.
Condition and Disposition Enter the condition of equipment by selecting the appropriate drop-down item.If the equipment is not in use,please use the"Deployed Location"column to explain current status.
Deployed Location Enter the equipment's current location.
Acquisition Date Enter the date that this equipment was acquired from vendor.
Noncompetitive Procurement over 250k Select YES or NO from the drop-down list.
Hold Trigger Projects may be placed on EHP hold.Please select an option from drop-down list.
Approval Date Enter the approval date.
Budgeted Cost Enter the total amount of grant funding budgeted for the line item.
Previously Approved Amount This field auto-populates with the cumulative expenditures as of the reimbursement request prior to the current request. This value does not include any match amounts.
Amount This Request This field is for Reimbursement Requests only: Enter the requested reimbursement amount for the line item.
Reimbursement Request# Enter the Reimbursement Request number for this request.
Total Approved This field auto-populates with the total expenditures to-date for the line item. This value does not include any match amounts.
Remaining Balance This field auto-populates with the remaining balance allowed for the line item. This value does not include any match amounts.
HSGP FMFW v21 - FY 2021 7 of 36 Instructions
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
r
Provide detailed information on planned or attended training courses.
NOTE:Consultants and Contractors are used interchangeably and changes for either require the completion of the Consultant/Contractor tab.Staff salaries and Staff Intelligence Analyst expenditure categories require the completion of the Personnel
to b.
Ledger Column Name Instructions
Project No. Enter the project number that corresponds with the Project Ledger.
Direct/Subaward Use the drop down list to identify if the project is Direct or Subaward.
Course Name Enter course name.
Funding Source Enter the Funding Scource abbreviation from the drop-down list. The abbreviation key is in the comment of the first cell of this column.
Discipline Enter the Discipline abbreviation from the drop-down list. The abbreviation key is in the comment of the first cell of this column.
Solution Area Sub-Category Select a Solution Area Sub-Category from the drop-down list.
Expenditure Category Select an Expenditure Category from the drop-down list.This list is dependent on a selection from the Solution Area Sub-Category drop-down list.The Expenditure Category will not display the drop-
down list unless a Solution Area Sub-Category is selected.
Feedback Number Enter the Feedback Number for the Training activity. If you do not know this number,contact CSTI and submit the form from the following link: CSTI Tracking Number Reauest Form
Training Activity Please identify your training activity from the drop-down list.
Total#Trainee(s) Enter the total number of trainee(s).
Identified Host If you are not the host,please identify who is the host.For further guidance,please refer to your Program Representative.
Noncompetitive Procurement over 250k Select YES or NO from the drop-down list.
EHP Hold Select YES or NO from the drop-down list.
EHP Approval Date Enter the EHP(Environmental and Historic Preservation)approval date,if applicable.
Budgeted Cost Enter the total amount of grant funding budgeted for the line item.
Previously Approved Amount This field auto-populates with the cumulative expenditures as of the reimbursement request prior to the current request. This value does not include any match amounts.
Amount This Request This field is for Reimbursement Requests only: Enter the requested reimbursement amount for the line item.
Reimbursement Request# Enter the Reimbursement Request number for this request.
Total Approved This field auto-populates with the total expenditures to-date for the line item. This value does not include any match amounts.
Remaining Balance This field auto-populates with the remaining balance allowed for the line item. This value does not include any match amounts.
HSGP FMFW v21 - FY 2021 8 of 36 Instructions
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
Provide detailed information on Exercise activities.
NOTE:Consultants and Contractors are used interchangeably and changes for either require the completion of the Consultant/Contractor tab.Staff salaries and Staff Intelligence Analyst expenditure categories require the completion of the Personnel
to b.
Ledger Column Name Instructions
Project No. Enter the project number that corresponds with the Project Ledger.
Direct/Subaward Use the drop down list to identify if the project is Direct or Subaward.
Exercise Title Enter the title of the exercise activity.
Funding Source Enter the Funding Scource abbreviation from the drop-down list. The abbreviation key is in the comment of the first cell of this column.
Discipline Enter the Discipline abbreviation from the drop-down list. The abbreviation key is in the comment of the first cell of this column.
Solution Area Sub-Category Select a Solution Area Sub-Category from the drop-down list.
Expenditure Category Select an Expenditure Category from the drop-down list.This list is dependent on a selection from the Solution Area Sub-Category drop-down list.The Expenditure Category will not display the drop-
Date of Exercise Enter the date of when this exercise was conducted.
Date of AAR entered into HSEEP Enter the date that the After Action Report(AAR)was e-mailed to hseeoQfema.dhs.aov.
Exercise Type Please select your exercise activity from the drop-down list.
Identified Host If you are not the host,please identify who the host is. For further guidance,please refer to your Program Representative.
Noncompetitive Procurement over 250k Select YES or NO from the drop-down list.
EHP Hold Select YES or NO from the drop-down list.
EHP Approval Date Enter the EHP(Environmental and Historic Preservation)approval date,if applicable.
Budgeted Cost Enter the total amount of grant funding budgeted for the line item.
Previously Approved Amount This field auto-populates with the cumulative expenditures as of the reimbursement request prior to the current request. This value does not include any match amounts.
Amount This Request This field is for Reimbursement Requests only: Enter the requested reimbursement amount for the line item.
Reimbursement Request# Enter the Reimbursement Request number for this request.
Total Approved This field auto-populates with the total expenditures to-date for the line item. This value does not include any match amounts.
Remaining Balance This field auto-populates with the remaining balance allowed for the line item. This value does not include any match amounts.
HSGP FMFW v21 - FY 2021 9 of 36 Instructions
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
- r
Provide detailed information on M&A activities.
NOTE:Consultants and Contractors are used interchangeably and changes for either require the completion of the Consultant/Contractor tab.Staff salaries and Staff Intelligence Analyst expenditure categories require the completion of the Personnel
to b.
Ledger Column Name Instructions
Project No. Enter the project number that corresponds with the Project Ledger.
Activity Provide detailed information on M&A activity.
Funding Source Enter the Funding Scource abbreviation from the drop-down list. The abbreviation key is in the comment of the first cell of this column.
Discipline Enter the Discipline abbreviation from the drop-down list. The abbreviation key is in the comment of the first cell of this column.
Solution Area Sub-Category This field auto-populates
Expenditure Category Select an Expenditure Category from the drop-down list.This list is dependent on a selection from the Solution Area Sub-Category drop-down list.The Expenditure Category will not display the drop-
down list unless a Solution Area Sub-Category is selected.
Detail Select a Detail option from the drop-down list.
Budgeted Cost Enter the total amount of grant funding budgeted for the line item.
Previously Approved Amount This field auto-populates with the cumulative expenditures as of the reimbursement request prior to the current request. This value does not include any match amounts.
Amount This Request This field is for Reimbursement Requests only: Enter the requested reimbursement amount for the line item.
Reimbursement Request# Enter the Reimbursement Request number for this request.
Total Approved This field auto-populates with the total expenditures to-date for the line item. This value does not include any match amounts.
Remaining Balance This field auto-populates with the remaining balance allowed for the line item. This value does not include any match amounts.
HSGP FMFW v21 - FY 2021 10 of 36 Instructions
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
V Section i I: INDIRECT •
If claiming indirect costs under the award,provide detailed information on the total estimated indirect costs and the indirect cost rate at which,you will be claiming.If you have a federally-approved rate,provide information on the direct cost base on
which,the rate is calculated,e.g.,Salary and Wages(S/W),Salary,Wages and Benefits(SW&B),Total Direct Costs(TDC),Modified Total Direct Costs(MTDC),the De Minimis Rate of 10%of MTDC(10%MTDC),or another base(Other).
Ledger Column Name Instructions
Project No. Enter the project number that corresponds with the Project Ledger.
Activity Provide detailed information on Indirect Cost activity.
Funding Source Enter the Funding Scource abbreviation from the drop-down list. The abbreviation key is in the comment of the first cell of this column.
Solution Area Sub-Category This field auto-populates.
ICR Base Select an ICR Base from the drop-down list.
Rate Enter the Percentage Rate.
Budgeted Cost Enter the total amount of grant funding budgeted for the line item.
Previously Approrved Amount This field auto-populates with the cumulative expenditures as of the reimbursement request prior to the current request. This value does not include any match amounts.
Amount This Request This field is for Reimbursement Requests only: Enter the requested reimbursement amount for the line item.
Reimbursement Request Number Enter the Reimbursement Request number for this request.
Total Approved This field auto-populates with the total expenditures to-date for the line item. This value does not include any match amounts.
Remaining Balance This field auto-populates with the remaining balance allowed for the line item. This value does not include any match amounts.
Section •NSULTANT/CONTRACTOR
Provide information on who is being paid with grant funds,and what consultant/contractor costs are being charged to the grant.
Ledger Column Name Instructions
Project No. Enter the project number that corresponds with the Project Ledger.
Consulting Firm/Consultant Name Provide the name of the Consulting Firm and Consultant Name.
Project/Description of Services Provide detailed information on the project and description of services.If your consultant/contractor invoiced you for their services using a fee for each deliverable,then describe the product in the
Deliverable column.(e.g.:$10,000 for a reverse 911/telephone emergency notification system)
Deliverable If your consultant/contractor invoiced you for their services using a fee for each deliverable,then describe the product in the Deliverable column.
(e.g.:$10,000 for a reverse 911/telephone emergency notification system)
Solution Area Select a Solution Area from the drop-down list.
Solution Area Sub-Category Select a Solution Area Sub-Category from the drop-down list.This list is dependent on a selection from the Solution Area Category drop-down list.The Solution Area Sub-Category will not display the
drop-down list unless a Solution Area Category is selected.
Expenditure Category Select an Expenditure Category from the drop-down list.This list is dependent on a selection from the Solution Area Sub-Category drop-down list.The Expenditure Category will not display the drop-
down list unless a Solution Area Sub-Category is selected.
Period of Expenditure Enter the Period of Expenditure in this column.
Fee for Deliverable If your consultant/contractor invoiced you for their services using a fee for each deliverable,then fill in the cost for the product in the Fee for Deliverable column.
(e.g.:$10,000 for a reverse 911/telephone emergency notification system)
Total Salary&Benefits Charged for this If your consultant/contractor invoiced you for their services using an hourly rate,then enter the total invoice amount for this reporting period.
Reporting Period
Hourly Billing Rate If your consultant/contractor invoiced you for their services using an hourly rate,enter the hourly rate charged.
Total Project Hours If your consultant/contractor invoiced you for their services using an hourly rate,enter number of hours charged during this reporting period.
Reimbursement Request# Enter the Reimbursement Request number.
Total Cost Charged to this Grant Enter the Total Cost Charged to the Grant in this column.
HSGP FMFW v21 - FY 2021 11 of 36 Instructions
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
Provide detailed information on Personnel costs paid for by this grant,if applicable. Contact your Program Representative,if you have questions.
Ledger Column Name Instructions
Project Letter Select the project letter from the drop-down list that corresponds with the Project Ledger.
Employee Name Provide the name of the employee.
Project/Deliverable Provide detailed information on the project and description of services.
Funding Source Select from the drop-down list.
Discipline Select from the drop-down list.
Solution Area Select a Solution Area from the drop-down list.
Solution Area Sub-Category Select a Solution Area Sub-Category from the drop-down list.This list is dependent on a selection from the Solution Area Category drop-down list.The Solution Area Sub-Category will not display the
drop-down lost unless a Solution Area Cateaory is selected.
Dates of Payroll Period Provide the Dates of the Payroll Period.
Total Salary and Benefits Charged for this Provide the Total Salary and Benefits Charged for the Reporting Period.
Reoortina Period
Total Project Hours Enter the Total Project Hours in this column.
Reimbursement Request Number Enter the Reimbursement Request number.
Total Cost Charged to this Grant Enter the Total Cost Charged to the Grant in this column.
Section 14: MATCH
Provide detailed information on the Match amounts expended for this grant,if applicable. If no Match is required,ignore this section.
Ledger Column Name Instructions
Project No. Enter the project number that corresponds with the Project Ledger.
Direct/Subaward Use the drop-down list to identify if the Project is Direct or Subaward
Project Title Enter the name of the project.
Match Description Enter the match description.
Discipline Enter the Discipline abbreviation from the drop-down list. The abbreviation key is in the comment of the first cell of this column.
Solution Area Select a Solution Area from the drop-down list that aligns to the activities/costs used to meet the EMPG Match Requirement.
Solution Area Sub-Category Select a Solution Area Sub-Category from the drop-down list that aligns to the activities/costs used to meet the EMPG Match Requirement.This list is dependent on a selection from the Solution Area
Category drop-down list.The Solution Area Sub-Category will not display the drop-down list unless a Solution Area Category is selected.
Type of Match Select the Type of Match options from the drop-down list
Total Budgeted Match Enter the total budgeted match amount for this project in this column.
Previously Approved Amount This field auto-populates with the cumulative match expenditures as of the reimbursement request prior to the current request.
Current Match This field is for Reimbursement Requests only: Enter the match amount for the line item.
Reimbursement Request# Enter the Reimbursement Request number for this reimbursement.
Total Match Expended This field auto-populates with the total match expenditures to-date for the line item.
Remaining Balance This field auto-populates with the remaining match balance for the line item.
Percentage Expended This field auto-populates with the match amount expended,to-date,as a percentage of the budgeted match amount.
HSGP FMFW v21 - FY 2021 12 of 36 Instructions
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
AUTHORIZEDSection 15: AGENT
Authorized Agent sheet must accompany ALL Reimbursement Requests,Modifications and the Initial Application.
Form Field Instructions
Request Type Enter the type of request that is being made. Use one of the following types:
INITIAL APPLICATION,REIMBURSEMENT REQUEST,FINAL REIMBURSEMENT REQUEST and MODIFICATION
Performance Period This field is auto-populated with the grant Performance Period as described on the Face Sheet Tab
Request# Enter the"Reimbursement"or"Modification"request number associated with this request.
Amount This Request This field is for Cash Requests only: Enter the requested cash amount for this request.
Authorized Agent Enter the name of Authorized Agent.Sign and date after printing.Original signature required.
Section 16: ICR SUMMARY
Provide detailed information on ICR Summary.
Ledger Column Name Instructions
ICR Period Enter the time period for which the indirect cost rate is used. Use the format:Month/Year through Month/Year
Indirect Cost Rate for Period Enter the indirect cost rate for period
ICR Base Select ICR Base from the drop-down
Total Costs Enter Total Costs
Less Distorting Costs Enter Less Distorting Costs
Costs Applicable to ICR This will auto-calculate with the Costs Applicable to ICR
HSGP FMFW v21 - FY 2021 13 of 36 Instructions
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
FY 2021 Investment Justications State Homeland Security Strategy Goal
Description Goal#I Description
1 Enhance Information and Intelligence Sharing and Cooperation with Federal Agencies,including DHS 1 Enhance Information Collection,Analysis,and Sharing,in Support of Public Safety Operations across California
2 Enhance the Protection of Soft Targets/Crowded Places 2 Protect Critical Infrastructure and Key Resources from All Threats and Hazards
3 Enhance Cybersecurity 3 Strengthen Security and Preparedness across Cyberspace
4 Address Emergent Threats 4 Strengthen Communications Capabilities through Planning,Governance,Technology,and Equipment
5 Combating Domestic Violent Extremism Through Enhanced Intelligence Collection&Analysis,Training,And Community Resilience 5 Enhance Community Preparedness
6 Strengthen Communications Capabilities through Planning,Governance,Technology,and Equipment 6 Enhance Multi-Jurisdictional/Inter-Jurisdictional AJI-Hazards Incident Catastrophic Planning,Response,and Recovery Capabilities
7 Enhance Medical and Public Health Preparedness 7 Improve Medical and Health Capabilities
8 Strengthen Information Sharing and Collaboration 8 Enhance Incident Recovery Capabilities
Enhance Community Capabilities through Multi-Jurisdictional/Inter-Jurisdictional AJI-Hazards Incident Planning,Response&Recovery
9 Coordination,includin Partnerships with Volunteers and Community Based Organizations and Programs
9 Strengthen Food&Agriculture Preparedness
10 Protect Critical Infrastruction and Key Resources(including Food&Agriculture) 10 Enhance Homeland Security Exercise,Evaluation,and Training Programs
Vt!estment Justications
IJ I Description
]�M
I Enhance Information and Intelligence Sharing and Cooperation with Federal Agencies,including DHS
2 Enhance the Protection of Soft Targets/Crowded Places
3 Enhance Cybersecurity
4 Address Emergent Threats
5 Enhance Medical and Public Health Preparedness
6 Strengthen Communications Capabilities through Planning,Governance,Technology,and Equipment
7 Enhance Community Resilience,including Partnerships with Volunteers and Community-Based Orgnizations and Programs
8 Strengthen Information Sharing and Collaboration
9 Enhance Multi-Jurisdictional/Inter-Jurisdictional AJI-Hazards Incident Planning,Response,and Recovery Capabilities
10 Protect Critical Infrostruction and Key Resources(including Food&Agriculture)
HSGP FMFW v21 - FY 2021 14 of 36 IJ &State Goals
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
FY 2019 Investment Justications
IJ# Description
1 Strengthen Capabilities of the State Threat Assessment System
2 Protect Critical Infrastructure and Key Resources(includes Food and Aug)
3 Enhance Cybersecurity
4 Strengthen Emergency Communications Capabilities Through Planning,Governance,Technology and Equipment
5 Enhance Medical and Public Health Preparedness
6 Preventing Violent Extremism Through Multi-Jurisdictional/Infer-Jurisdictional Collaboration and Coordination
7 Enhance Community Resilience,Including Partnerships With Volunteers and Community Based Organizations and Programs
8 Strengthen Information Sharing and Collaboration
9 Enhance Multi-Jurisdictional/Infer-Jurisdictional AII-Hazards Incident Planning,Response 8 Recovery Capabilities
10 Homeland Security Exercise,Evaluation,and Training Programs
FY 2018 Investment Justications
IJ# Description
1 Strengthen Capabilities of the State Threat Assessment System
2 Protect Critical Infrastructure and Key Resources(includes Food and Ag)
3 Enhance Cybersecurity
4 Strengthen Emergency Communications Capabilities Through Planning,Governance,Technology
5 Enhance Medical and Public Health Preparedness
6 Preventing Violent Extremism Through Multi-Jurisdictional/Inter-Jurisdictional Collaborat
7 Enhance Community Resilience,Including Partnerships With Volunteers and Community Based
8 Strengthen Information Sharing and Collaboration
9 Enhance Multi-Jurisdictional/Inter-Jurisdictional Al-Hazards Incident Planning,Response
10 Homeland Security Exercise,Evaluation,and Training Programs
HSGP FMFW v21 - FY 2021 15 of 36 IJ &State Goals
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
FY 2017 Investment Justications
IJ# Description
1 Information Sharing and Analysis,Collaboration Capabilities,and Public Safety Response
2 Protect Critical Infrastructure and Key Resources
3 Enhance Cybersecurity
4 Strengthen Communications Capabilities Through Planning,Governance,Technology and Equip
5 Enhance Medical and Public Health Preparedness
6 Preventing Violent Extremism Through Multi-Jurisdictional/Infer-Jurisdictional Collaborat
7 Enhance Community Resilience,Including Partnerships With Volunteers and Community Based
8 Strengthen Food and Agriculture Security
9 Enhance Multi-Jurisdictional/Infer-Jurisdictional All Hazards Incident Planning,Response
10 Homeland Security Exercise,Evaluation and Training Programs
FY 2016 Investment Justications
IJ# Description
1 Information Sharing,Collaboration Capabilities,and Law Enforcement Investigations
2 Protect Critical Infrastructure and Key Resources
3 Enhance Cybersecurity
4 Strengthen Communications Capabilities
5 Enhance Medical and Public Health Preparedness
6 Countering Homegrown Violent Extremism
7 Enhance Community Resilience
8 Strengthen Food and Agriculture Security
9 Enhance Catastrophic Incident Planning,Response&Recovery Capabilities
10 Homeland Security Exercise,Evaluation and Training Programs
FY 2015 Investment Justications
IJ# Description
1 Information Sharing,Collaboration Capabilities,and Law Enforcement Investigations
2 Enhance Critical Infrastructure Protection
3 Strengthen Communications Capabilities
4 Enhance Community Resilience
5 Enhance Catastrophic Incident Planning,Response&Recovery
6 Enhance Medical and Public Health Preparedness
7 Strengthen Food and Agriculture Preparedness
8 Homeland Security Exercise,Evaluation and Training Programs
HSGP FMFW v21 - FY 2021 16 of 36 IJ &State Goals
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
PROJECT LEDGER Planning ORGANIZATION
Core Capabilities Solution Area Sub-Category Expenditure Category Solution Area Sub-Category Expenditure Category
Access Control and Identity Verification Conference Fees Contractors
Community Resilience Contractors Info-Intel Analysis&Sharing/ Intelligence Analysts>Contractor
Critical Transportation Conferences Materials/Supplies Fusion Center Activities Intelligence Analysts>Staff
Cybersecurity Meals(w/prior approval) Project Mgt Staff Costs
Economic Recovery Facility Costs>Meeting Space Rental
Environmental Response/Health and Safety Travel Equip/Resource/Project Mgt Contractors
Fatality Management Services Staff
Fire Management and Suppression Contractors
Forensics and Attribution Materials Contractors
Health and Social Services Law Enforcement/Anti- Facility Costs>Meeting Space Rental OT>Border/Maritime Security
Housing Terrorism Planning Staff OT>National Guard
Increased Threat Level
Infrastructure Systems Travel OT>Public Safety Staff
Intelligence and Information Sharing 0 Staff Salaries
Interdiction and Disruption Consultants Staff OT/Backfill
Logistics and Supply Chain Management Materials/Supplies
Develop&Enhance Plans,
Long-term Vulnerability Reduction Protocols and Systems Border Security Facility Costs>Meeting Space Rental Backfill
Mass Care Services Staff OT
Mass Search and Rescue Operations Travel
Natural and Cultural Resources Conferences
On-scene Security,Protection,and Law Enforcement Consultants Consultants
Operational Communications Materials/Supplies Facility Costs>Meeting Space Rental
Operational Coordination Community Outreach Facility Costs>Meeting Space Rental Public-Private Partnership Materials/Supplies
Physical Protective Measures Staff Meals(w/prior approval)
Planning I Travel I lOutreach
Public Health,Healthcare,and Emergency Medical Services Istaff
Public Information and Warning ITravel
Risk and Disaster Resilience Assessment
Risk Management for Protection Programs and Activities
Screening,Search,and Detection
Situational Assessment
Supply Chain Integrity and Security
Threats and Hazards Identification
HSGP FMFW v21 - FY 2021 17 of 36 Dropdown Menus
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
EQUIPMENT Training
Solution Area Sub-Category Solution Area Sub-Category Expenditure Category
Agricultural Terrorism Prevention,Response and Mitigation Equipment Certificatoin&Re-certification
CBRNE Aviation Equipment Staff Expenses OT/Backfill
CBRNE Incident Response Vehicle Travel
CBRNE Logistical Support Equipment Tuition
CBRNE Prevention and Response Watercraft
CBRNE Reference Materials Consultant>Design/Conduct/Evaluate Training
CBRNE Search and Rescue Equipment Course Development Staff>Design/Conduct/Evaluate Training
Cyber Security Enhancement Equipment
Decontamination Consultant
Detection Facility>Metting Space Rental
Explosive Device Mitigation and Remediation Equipment Materials/Supplies
Information Technology Course Delivery&Evaluation Meals(w/prior approval)
Inspection and Screening Equipmnet Non-AEL Equipment(w/prior approval)
Interoperable Communications Equipment I Staff
Intervention Equipment Travel
Maintenance&Sustainment
Medical
Other Authorized Equipment
Personal Protective Equipment
Physical Security Enhancement Equipment
Power
Terrorism Incident Prevention Equipment
HSGP FMFW v21 - FY 2021 18 of 36 Dropdown Menus
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
Exercise M&A
Solution Area Sub-Category Expenditure Category Exercise Type Solution Area Sub-Category Expenditure Category Detail
Consultant Workshop/Seminar Communication Services Staffing
Design/Develop Staff Salaries Tabletop/Games Contractor Backfill
OT/Backfill Drill Attendee Facility Costs>Meeting Space Rental Overtime
Drill Host Grant Admin Non AEL Equipment(w/prior approval) N/A
Consultant Functional Attendee Staff Salaries
Travel Functional Host Supplies
Conduct/Evaluate OT/Backfill Full Scale Attendee Training
Meals(w/prior approval) Full Scale Host Travel
Staff
mmmmF-
Materials/Supplies
Supplies/Materials/ Non AEL equipment(w/prior approval)
Production Costs Facility Costs>Meeting Space Rental
Meals(w/prior approval)
HSGP FMFW v21 - FY 2021 19 of 36 Dropdown Menus
DocuSign Envelope ID:74E16882-B93B-43DA-B1A8-82F99A6D3919
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
(Cal OES Use Only)
Col OES # PIPS# 019-00000 1 VS# 02 1 Subaward# 120210081
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
GRANT SUBAWARD FACE SHEET
The California Governor's Office of Emergency Services(Col OES)hereby makes a Grant Subaward of funds to the following:
SAM IJEID: GLP5PZLWSZEI
1. Subrecipient: County of Fresno la.DUNS#: 556197655
SAM JEID: GLP5PZLWSZEI
2. Implementing Agency: County of Fresno 2a.DUNS#: 556197655
3. Implementing Agency Address: P.O.Box 11867 Fresno 93775-1800
(Street) (City) (Zip+4)
4. Location of Project: Fresno Fresno 93721-1915
(City) (County) (ZIP+41
5. Disaster/Program Title: Homeland Security Grant Program 6. Performance 09/01/2021 to 05/31/2024
Period: (Start Date) (End Date)
7. indirect Cost Rate; 10%de Minims Federally Approved ICR(it applicable):
Item Grant Fund A.State B.Federal C.Total D.Cash Match E.In-Kind Match F.Total Match G.Total Cost
Number Year Source
FY2021
8. Select Select $1,081,477 $0 $1,081,477
9. Select Select $0 $0
10. Select Select $0 $0
11, Select Select $0 $0
12. Select Select $0 $0
Total Project Cost $0 $1,081,477 $1,081,477 1 $0 $0 $0 $1,081,477
13.Certification-This Grant Subaward consists of this title page,the application for the grant,which is attached and made a part hereof,and the
Assurances/Certifications.I hereby certify I am vested with the authority to enter into this Grant Subaward,and hove the approval of the City/County Financial
Officer,City Manager,County Administrator,Governing Board Chair,or other Approving Body.The Subrecipient certifies that ail funds received pursuant to this
agreement will be spent exclusively on the purposes specified in the Grant Suboward.The Subrecipient accepts this Grant Suboward and agrees to administer
the grant project in accordance with the Grant Suboward as well as all applicable state and federal laws,audit requirements,federal program guidelines,
and Cal OES policy and program guidance.The Subrecipient further agrees that the allocation of funds may be contingent on the enactment of the State
Budget.
14,CA Public Records Act-Grant applications are subject to the California Public Records Act,Government Code section 6250 et seq.Do not put any
personally identifiable Information or private information on this application.If you believe that any of the information you are putting on this application is
exempt from the Public Records Act,please attoch a statement that indicates what portions of the applicaton and the basis for the exemption.Your
statement that the information is not subject to the Public Records Act will not guarantee that the information will not be disclosed.
15.Official Authorized to Sign for Subrecipient:
Name: Steve Brandou Title: Chairman of the Board of Supervisors of the County of Fresno
Payment Mailing Address: Box 1 1867 City: Fresno ( Zip Code+4: 93775-1800
Signature: Date:
16.Federal Employer ID Number: 94-6000512
(FOR Cal OES USE s
I hertrgy certl u n my personal knowledge that budgeted funds are available for the period an purp.os-e .h
is e en Iture stated above.
4/27/2022 � A sbt& 4/27/2022
(CaIOES sca Icer --- (Date) (Ca e ghee) (Date)
ENY:2021-22 Chapter:21 SL: 14731
Received ATTEST: Item:0690-101-0890 Pgm:0385
12/22/2021 BERNICE E.SEIDEL FAIN#: ElAW-2021-SS-00081 09/01/21 to 08/31/24
Cal OES Clerk of the Board of Supervisors Fund: Federal Trust AL#:97.067
CountX of Fresno,State of California Program: Homeland Security Grant Program
MIL#747981 By Match Req.: None
Deputy Project No.:OES21HSGP000012 Amount:$1,081,477
SC:2021-14731
QQDS
O
HSGP FMFW v21 - FY 2021 Evi
Grant Subaward Face Snee Cal OES 2-101 (Revised 10/2020)
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
AUTHORIZED BODY OF 5-SIGNATURE AND CONTACT INFORMATION
NOTE: Unauthorized alterations will delay the approval of this request.
County of Fresno
Authorized Body of 5 Signatures and Contact Information
Position Signature Printed Name Title Phone Email
County Public Health Officer Daniel Lynch Division Manager (559)600-3387 dlvnch@fresnocountvca.aov
County Fire Chief Dustin Hail Fire Chief (559)493-4300 Dustin.HaWfire.ca.aov
Municipal Fire Chief John Binaski Fire Chief (559)324-2260 lohnbi@ci.clovis.ca.us
County Sheriff Thomas Trester Administrative Services Director (559)600-6503 Thomas.Trester@fresnoshenff.org
Chief of Police Phillip Cooley Deputy Chief (559)621-2201 Phillio.coolev@fresno.aov
Additional Position(Optional)
Additional Position(Optional)
Additional Authorized Agents Contact Information
Salutation Authorized Agent's Name Title Mailing Address City State Zip Phone Email
Mr. David Luchini Director,Department of Public Health P.O.Box 11867 Fresno CA 93775-1800 559-600-4065 dluchini@fresnocountvca.aov
Health
Mr. Joe Prado Interim Assistant Director,Deaprtment of Public Health P.O.Box 11867 Fresno CA 93775-1800 559-600-6402 iorado@fresnocounivca.aov
Mr. Steve Brandau Chairman,Board of Supervisors P.O.Box 11867 Fresno CA 93775-1800 559-600-4000 District4@fresnocountvca.aov
Salutation Contact's Name rifle Mailing Address City State Zip Phone Email
Mr. Gilbert Torres Staff Analyst P.O.Box 11867 Fresno CA 93775-1800 559-600-3483 gitorres@fresnocountvca.gov
Mr. Ken Austin Emergency Manager P.O.Box 11867 Fresno CA 93775-1800 559-600-4068 kaustin@fresnocountvca.gov
HSGP FMFW v21 - FY 2021 1 of 1 Authorized Body of 5
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
PROJECT LEDGER
NOTE:Unauthorized alterations will delay the approval of this request.
County of Fresno I Ledger Type
POP Most Date 09/01/2021
POP End Date 05/31/2024
Approval Initials/Date
(Cal OES ONLY) (Program Rep)
Supports Previous Total Previously
State Direct/ Project Project Project Funding Solution Core Capability Deployable/ Amount Total Remaining Percentage
ll Goal Subawartl No. Title Description Source Discipline Area Capabilities Building Shareable Aw'ord Budgeted Approved This Request Approvetl Balance Expended
mxedmenn cast Amount
$1.081.477 $1,081.477
Fresno CA will curse FV 2020 HSGP funds to carry out it's grant
IJ 407 Goal N7 Direct WI Grant Ad— management achvities.If is the Op Area's go al to develop a HSGP-SHSP PH M&A Planning Sustain Shareable No 54,073 $54,073
standardized inventory hacbng system that all local agencies
ving grant funds can access and update.
IJ 407 Goal 47 Direct D02 Indirect Cast Indirect Cost HSGP-SHSP PH Indirect Planning Sustain Shareable No $5,407 $5,407
Equipment,Raining/Casuahy Simulation Life-like human body Public Health,
replicas that enable medical practitioners to train In venous Healthcare,
IJ 407 Goal N7 Subawartl 003 S-1.1i.n,human replicas scenarios to provide gap in surge capacity necessary for Equipment and Build Shareable No Shareable $96,096 $96,096
and medical equipment. CBRNE including terronsm response.Training is for new staff Emergency
due to staff turnover and refraining of current staff to maintain Medical
skills. Services
Requesting to purchase Respirators,full-face pieces,Closed-
Cbcult,Self-contained for the Fremo County emergency
response team.The new respirators will allow Hazmal team to
build a cache for response to all hazards throughout the
operational area.Ilems In this project will meet NIOSH Environmental
IJ 411 Goal e6 Subawartl 00e Respirator;full-face pieces, standards
andas to protect workers in All I--dous envorinments that HSGP-SHSP HIM Equipment Response/Health Build Deployable No $15,000 $15,000
Closed-Circult,Self-contained can be can be Immediately Dangerous to Llfe and Health. and Safety
Mere are many dielfemt types of masks crst ed for dofferenl
types of biological of chemical hazards.So,The face
masks/fillers purchased will be for specific hazards and may
need to fit tested by a cerllfied technician and equipment.SLIP
GOALS
Equipment Maintenance on equipment/vehicle for first
—pares.and HAZMAT team.The purpose is to maintain antl
enhance existing field detection capabilities and methods for
the rapid identification of unknown substances to ensure
responder and public safety,Including replacement of supplies
usetl during the kits to identify unknown substances.Reagents,
pipettes,test tubes, to.are used consistently during the
identification process,which will also need to be replaced.
IJ 004 Goal#6 Subawartl 005 Equipment maintenance Smith's Detection equipment-ACE-ID and H,ashn:D Elite,bobs HSGP-SHSP HIM Equipment Threats and Hazards Sustain Shareable $34,000 $34,000
will have their chemical libraries enhanced to field detect a Identification
wid—onge of chemicals mainly the Fentanyl which we have
eincrease
activity the last 2 years.Standard
factorer com over mended calibrations for combustible gas
v .indicators and photo ionization detectors to insure they are
operating and..ding conectiy.Upgrades to ID system include
So"..for System,Geospatial Information(GIS).
Future sp.biallzed cybeaecurlty raining that w1II address
U e03 Goal e3 Subaward 006 Law enforcement Training vuinerabililies Identified Incyben.—Hy risk assesmenls by HSGP-SHSP LE Training Planning Sustain Shareable No $6,497 $6,497
improving the eye enecurlty of bill InraslrucNre.
HSGP FMFW v21 - FY 2021 22 of 36 Project Ledger
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
State Direct/ Protect Protect Project Funding Solution Core Capability Deployable/ Supports Previous Amount Total Remaining Percentage
IJ Goal Subaward No. Title Description Source Discipline pre. Capabilities Building Shareable Award BuTotal Previously dgeted Approved This Request Approved Balance Expended
Investment? cost Amount
$1.081.477 $1.081.477
Generator and UPS will be pumhoseed and installed for County
$fail of critical inhaslrucuture site.Identified building does not
renfty have a UPS and is needed for continuity of opedaions
during emergencies.UPS system upgrade will serve as the first
line of defense for compute.,network equipment and access
IJ ROB Goal R3 Subaward 007 Secure Network resilience control in the event of a power outage for critical infrashuclure HSGP-SHSP EMS Equipment Op—Honal Build Shareable FY20;IJY3 $179,400 $179,400
project network,where the network would be left vulnerable to Commaicosons
cyberaHacks and terrorism wilhoul r,threatening the delivery
of essenN.1 services and communication with partnering local,
stale old federal agencies.Project will support Fresno County
HSGP 2020 cyb esecurdy project.
Provide horning opp.h—fi.,for emergency management
IJ409 Goa1410 Subaward 008 Fresno County OES Training staff to enhance then abdihes to carry out Meir responsibdihes. HSGP-SHSP PH Training Planning Budd N/A No $48,519 $48,519
This project will fund tuRion and travel costs for homing,
Special units project Includes future personnel costs far
operational investigations,planning and coordination aonvltles
for Speclal Units to work wi1h Federal Agencies,including DHS
officials by continuing to enhance IMermaHon collection,
nalysis,and sharing,In support of public safety operations
ac
ss Callornla.Project with special units antl joint partnership
IJ 405 Goal Rl Subaward 009 Special units project w'Ith federal agencies will help prevent and protect Muir. HSGP-SHSP LE OrganizaHon Intelligence and Sustain N/A No $22,452 $22,452
jurlsdicHonal/Inter-judsdlctlonal agencies and its co —ifles Inlormatlon Sharing
against all hazards incident catastrophic planning,response
and recovery capabilities,including prevention of
radlcalbation and violent ezlremism.Project will also suppod
Execution and management of Ihreaf assessment programs to
Identity,evaluate,and analyze Indicators antl behaviors
Indl—ti-of domestic vlolenf extremists.
Video Inhasn-hes Protection Program grant
lager/administrator.null included for the overall grant
management unit.The training Is provlded by the Calltomia
Peace orlcers association,which provldesrelevant and up-to- On-scene Security,
IJ 002 Goal•2 Subaward 010 Video Inftastmchre date training to the law eMercen ent,legal and public safety HSGP-SHSP LE Planning Protection,and law Sustain N/A No $1$,QQQ $1$,000
Management and training professlons throughout the state of California with the latest Enforcement
video technology.Training Is needed to hail new
adminlshaHon,ton due to star turnover Including relreshing
cunenf star with any updates.The halning h provlded by
COPSWEST.
A joint project consisting of Multi agency Law disciplines within
the county of Fresno.Agencies will purchase and Install
,rvelllance equipment at Identified critical Infrastructure sites.
The project will consist of varl—agencies replacing broken
and the Sherrlfs department continuing to build out Its
multi-year video Infrastructure protection project.The cameras
will be Used as a terrorist threat protective measure.Thls project
will allow the use of moblle and fixed video surveillance Physical ProfaHve
IJ NO2 Goal•2 Subaward 011 Video Assesmenl System ca eras to help protect Identified critical Infrastructure sites HSGP-SHSP LE Equipment Measures Build N/A F117;IJe2 $182,511 $182,511
wiMln Fresno County.The Ads.will be stored and m-Ito ed al
police headquarters with the ability to pan flit and—
eedied.Majority of the cameras are opw,H,g via
widthband space;however,when a portion of that space was
assigned agencies had to rely on fiber but fiber Is not a
viable option as the cameras are not compatible with the fiber
option.Installation will employ an Upgraded level of data
encryption with secure login.
HSGP FMFW v21 - FY 2021 23 of 36 Project Ledger
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
State Direct/ Protect Protect Project Funding Sol Core Capability De Supports Previous ployable/ Amount Total Remaining Percentage
IJ Goal Subaward No. Title Description Source Discipline Are.rea Capabilities Building Shareable Award BuTotal Previously dgeted Approved This Request Approved Balance Expended
Investment? cost Amaant
$1.081.477 $1.081.477
Multi agency,multi discipline operational equipment that will
supplement special units Project OD9 by esalblishing and
ainlaining a untied shuclure that appropriately integrates all
critical stakeholders and support the execution of core
ca 1.1ilies while also supporting public safely operations
os Colifronio to prevent and protect against violent
ezfremism.Agnecies will directly support special units by
Targeted violence and continuing t0 equip their FBI accredited Explosive Ordinance On-scene Security,
IJ 60,5 Goal R6 Subaward Oil terrorism equipment project Detail with needed equipment to shenglhen its planning of HSGP-SHSP LE Equipment Protection,and Law Build Deployable No $77,917 $77,917
CBRNE defection,identification and mitigation capabilities for Enforcement
disabling Improvised Explosive Devices and other threats that
may be the direct result of Domestic Violent extremism and
terrorist threats.The protective equipment is critical for the
safety of the community and agencies that may need to
intercept,apprehend or secure threats and/or hazards while
responding to possible violent and dangerous silulaions.
Equipment will be both land based and aerial.
MVIH-agency communications Equipment will enhance
infir..Ran collection and sharing with Federal and state
agencies,including DHS.Project will lilt the lack of current and
up to date communlcaffons equipment by improving
operational communications between multiple disciplines and
Law enforcement jurlsdicHom that have upgraded to modern digital capable
repeaters.Improved communications will enhance planning, Operational
IJ ROl Goal Rl Subaward 013 Communications upgrade response,and recovery efforts to future events,including all HSGP-SHSP LE Equipment Communications Build Shareable response, Iltll $63,288 $63,288
project hazards by working with Federal,state and local agencies.
Purchasing and upgrading current equipment will be the First
step to a secure communicators network Digital equipment
will Include special electronic coding that allows 2-way
encryption also,which secures Me communications even mare.
SCIP GOALS
Equipmentwill be utilised by Fire service during incidents for
reporting and communicating with local,state and federal
agencies.Project will support project 13 to enhance
operational communication capabilities between multiple
disciplines.When a critical ccincident occurs Fire agencies will
deploy and
will need to aess and share pertinent database
inlromaffon that they have authorisation for.Project will allow
agencies to upgrade equipment to more modem and pera Fire service communictaions O tonal II ROI Goal Rl Subaward 014 omPon Is digital communications equipment with other HSGP-SHSP FS Equipment Build Deployable No $25,026 $25,026
upgrade equipment agencies.tni,equipment will enhance the ability to share Communications
intelligence and information for Identi ication.assessment,and
repodingolthreahof Adence. Havingthisnewequipmentis
thefird
step to the secure communications networks.All Digital
equipment incNtle special electronic coding that allows
encryption also,which secures the communications even more.
Equipment will be both mobile and stationary.
Project will provide PPE for Fire service start to ase during
ncidenh and allowing them to repond while being protected.
PPE in this project includes a variety of new and critical
IJ#04 Goal R6 Subaward 015 Personal Protective Equipment equipment that is not currently available in cache Including. HSGP SHSP FS Equipment Mau Search and Build Deployable No $37,014 $37,014
Purchase of specialised personal protective gear to improve Rescue Operations
response to CBRNE and all hazards within the operational area.
Some of the items in this catgory will be used to assist Law
enforcement during incidents.
HSGP FMFW v21 - FY 2021 24 of 36 Project Ledger
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
State Direct/ Protect Protect Project Funding Solution Core Capability Deployable/ Supports Previous Amount Total Remaining Percentage
IJ Goal Subaward No. Title Description Source Discipline prea Capabilities Building Shareable Award BuTotal Prevloudy dgeted Approved This Request Approved Balance Expended
lnveirtmenn cost Amount
$1.081.477 $1.081.477
Purchase of CBRNE equipment for Fire Safety staff to be used as
arch and rescue equipment and Improve response and
re
very capabilities during Incidents.Items Include variety of
CBRNE search and Rescue CO Mass Search and
IJ R00 Goal R6 Subaward 016 Equipment tools IncNding,thermal imaging came......bs tool and NSGPSNSP FS Equipment Rescue Operations Build Deployable No $195,255 $195,255
battery powered tans is the fire safety teams.Without this
source of funding,equipment may not get purchased.SCIP
GOALS
Fresno Fire-Provide cost for instructors antl backhll for lont Operational
IJ M09 Goal N6 Subawartl 017 IC Training Critical 1—dent Command training b/w FFD,FPD and FSD HSGP-SHSP FS Trainng Coordination Sustain N/A No $9,400 $9,400
Future speclalised training related to the specified Investment
IJ R02 Goal P2 Subaward 018 Law enforcement Training jusHllcaHon for critical infrastructure protection antl explosive HSGP-SHSP LE Training Planning Sustain Shareable No $5,000 $5,000
mitigation.
Project funding will address wlnerabilities in cybw risk
ents for Fresno County jurisdiction agencies,Project will
Cybersecudty soNware and aenhace secure information sharing,identity veri ication and
IJ R03 Goal R3 Subaward 019 reduce long term wlnerabilities withing critical inhastrucure HSGP-SHSP LE Equipment Cybersecurity Build Shareable No $9,622 $9,622
hardware systems,imrpoving the overall safe and secure operational
oordination of intelligence and information sharing between
local,state and federal agencies.
HSGP FMFW v21 - FY 2021 25 of 36 Project Ledger
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
PLANNING
NOTE: Unauthorized alterations will delay the approval of this request.
County of Fresno Ledger Type
Approval Initials/Date
Cal OES ONLY (Program Rep)
Project Direct/ Planning Funding Solution Area Expenditure Final Noncompetitive Budgeted Previously AmounT Reimbursement Total Remaining
Discipline Procurement Approved
No. Subaward Activity Source Sub-Category Category ProducT Over S250K CosT Amount This Request Request# Approved Balance
$151000 $15,000
identify and develop potential critical infrastructure sites
for camera installations in accordance with the grant
10 Subaward Video Infrastructure Protection Program HSGP-SHSP LE Law Enforcement/Anti-Terrorism Staff guidelines,complete site surveys with vendors,negotiate No �)5,000 5,00�
grant manager/administrator Planning the Scope of Work,sign off on the SOW,check pricing and
inventory of equipment delivered to the site,develop a
plan for proceeding with
HSGP FMFW v21 - FY 2021 26 of 36 Planning
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
ORGANIZATION
NOTE: Unauthorized alterations will delay the approval of this request.
County of Fresno Ledger Type
Approval Date&Initials
Cal OES ONLY (Program Rep)
Previously
Project Direct/ Funding Solution Area Expenditure Certification Budgeted Amount Reimbursement Total Remaining
No. Subaward Organization Source Discipline Sub-Category Category Derail on File Cost Approved
muntThis Request Request# Approved Balance
Amount
$22,452 $22,452
Operational/Investigative Overtime for our
Special Units to work with our Federal Equip/Resource/ $
9 Subaward Agencies.Priority rkwith3: HSGP-SHSP LE Project ourMgt
Staff Operational Overtime N/A 6,415 6,415
Tnfnr--nnniell.--I--
Operational/investigative Overtime for our
Special Units to work with our Federal Equip/Resource/
9 Subaward Agencies.Priority 4:Combating Domestic HSGP-SHSP LE Project Mgt Staff Operational Overtime N/A 9,622 $9,622
nninnr nN Overtime
Operational/Investigativeve Overtime for our
Special Units to work with our Federal Equip/Resource/
9 Subaward Agencies.Priorty 5:Addressing Emergent HSGP-SHSP LE Project Mgt Staff Operational Overtime N/A 6,415 $6,415
HSGP FMFW v21 - FY 2021 27 of 36 Organization
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
EQUIPMENT
NOV,U-th-d gltergtlPnawill tlelgy the approval gt tM1b request.
County of Fresno
nb/ow
ica ors 0-) nmpmm EeP1
P N.. Equipment Description AFLY AFL Folwing Dbclpllne SONXon Areq Dwkygble/ Invoke yentlx ID iqg C-dilw5 Dwkyetl Acgnitri N. °pill vte H.ld A=.l HUJge RVMPvsetl A.- HelmbussemeM iwgl glning
No. (IncNtle OponHN7 DN Source Sob C°M1gory SM1grwbM Ngmbw NgmMr DlsposHkn Locwlw D- filggr Dwe Cosl Thls Hegwsl It wdI Appsovetl
3915.129 49
EgdpmeM In«Mennnne-Icnbmnnom.upgroae nm
wnry EH $10,000 $10,000
n r«g-III xc °crone«°Eml
wnry EH $12,000 $12,000
a scan Nmks Dx Sdlf-d o1nHal Scc red lHe scPSHs H1n Egplpment Dep Dyable nocwnry En $14,000 $14,000
s moon«s lnmmoxn,Hydrogen s01d,soz l lorresponses pod / 1rn a P H Hrn I ry e ec on e o a e sno wnry EH $2,000 $2.000
corer sen«it,
zo ore °ran a nn wnNEH $10,000 $10,000
IP
n Personal wotecrvve Equpmer(PPE) 1ww1 clov nre:`go scPSHs Hrn Equp ant ep Dyable sno C-ty EH $1,000 $1.000
o1eN eq
w«/c«eioc n aunt,Erns $32,000 $32,0I0
row Eau pme�'""
1,no1d.1mulators 11 el ra 1 M ninglcazuairyHSGP SHSP E.1a cal DKpLty.bi, sno aunt,Eds $64.096 $64.096
nmby Hoene riio-de -ty-S $106,464 $106,464
b11=nm eru a °war urne(.PS) - Wren a zoo-EMs $72,936 $72,936
PM1ni�ai sn<uity
i eo mz 11z mwi nq - c«iNzsn - Wren a O11"N $51,000 $51,000
Pnys' 1sewnh
eo::e:men emzll sn emwi m w ntzl - nmero, - IE Wren a O1"ty $28,797 $28,797
1z i rvorow p Mmraio g p neaE O-A Device: ozFxuz-nPit 15OL,imb HS_HS, IE p vnbie e"bT
411"N $30,000 $30=0
p op comp erz lore sbie r«Admnsmot cybeeresecunrry sh tr
1 ° rveselel p° 'v a11w P F e o o e cry or Fresno Hre $9,460 $9.460
zewnN.syn emz 141 Dedoy clyor $6,266 $6,266
o ie n m Izt n, o ie SGIIHS, Fs e°a e City or Fremo Fire $6,300 $6,300
16 1.1wenemmdmweber mCbu1-FHH SCP- IS De new Dedoyn a CiNorFresno bra $43,247 $43,247
° ment.
16 venicie laouwea wemner.nnnon g/seoawvs E"�w�jn«I° -1.1 IS Dwecrvw Deplovnbie City or Frem°Fit. $6,500 $6,500
SW ut/Hydn W:ion -HDH EKP-_",.System, GPSHSP Dedaynb�e oNarFm,naFt. $e,1300 Ee,000
Kit/eases/Plates/ntiachments pr city or Fr emo Hre $24.000 $24.000
lia-Rop H oa
" " a- cues�ulpmeM e a e City Fridit-e $3,200 $3,200
11 ummum ara irreers aes[qu pmero e o a e city or Fresno Hre $1.300 $1,300
xop or H h d
16 sce ers ues�u omeM e a e City Frevoo Hre $1,000 $1,000
11 P. in ec nca dv PI ues[au omero a oa a city or Fresno Hre $1.000 $1.000
ehdm/Hewv-Higgvre oesHUz-/HIG cP-sNtP Dedl olyor $1,500 $1,500
16 wm«Hezwe ream PPE lwet miN olswuzsulr S-P SHIP IS eswe ui me Deplovnbie City or Fremo bre $2,400 $2,400
oma o Comb-1(1) z,owec e °e ciNor Cons Ft. $15,000 $15,000
n e ower Fan 111 v boa/Heating/ve HSGP.SHSP FS ceH�E Lozi enical o°e Ci or N Cons it.P Equipment $5,000 $5,000
mP tugging camera 111 Imagrtg ara/« MGP4WP FS op- .adorable (St,&Clovn Ft. $8,00) $8,000
-bid Hqd.111 LKdlMydb d City 10-Fve $3,000 $3,000
1s -M-1beg S otemve cgrmentl-lrmuz«I Kl,.i-cnHFn 1iVClu1O cP-sHs Fs DedWnbie nnwi-oty of $7500 $7500
�eHgnnna, seem°bra
dllrym�mmedlntdyddnA D Fomenr,crag
Is m" Deus 12 Ebcs sCF SW Fs ui men Deployable P8'a'Sfel $5,951 $5,951
enxw Hre g venvl-fiddm epmpnnM erigse NPA - DMdWedovnbie $2,032 $2,032 1s wi nl la1 oawl-Ar scPsbs Fs n
wmibr ant lcemued as complinM
Is wi ani coarrtrouser l*sl msFo1 CnHm sCF SHs Fs ui men Depoyable P"t-Ition iz $5,480 $5,480
nrKlnrd bra Hgnrvng pmtecnve gives IcedHed di campunm vim - ii , ovnbie $1,532 $1,532
1 rnl.1.71 1-1- PH F e
webioc Sprwecbve Wood
1s Icemnea Pz-Pld,t mmeopnowi Pnwwdedockmg mewl -P"Sp F1 ep oynbie $1,688 $1,688
otA HFIAA wp Ikal n n n c
crs-lei emN".it/D-c H noaNw $I.O50 bI.o9J
HSGP FMFW v21 - FY 2021 28 of 36 Equipment
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
TRAINING
NOTE:Unauthorized alterations will delay the approval of this request.
County of Fresno Ledger Type
Approval Dare l Initial:
Cal OES ONLY (Program Rep)
EHP Previously
Protect Direct/ Course Funding Solution Area Expenditure Feedback Training Total#of Identified Noncompetitive EHP Budgeted Amount Reimbursement Total Remaining
No. Subaward Name Source Discipline Sub-Category Category Number Activity Trainee(s) Host Procurement Hold Approval Cost
Approved This Request Request# Approved Balance
Date Amount
S69,416 S69,416
8 Subaward Fresno County OES training HSGP-SHSP PH Staff Expenses Travel Classroom 5 $48,519 $48,519
Future specialced training
related to the specified
18 Subaward investment justification for critical HSGP-SHSP LE Staff Expenses Travel Classroom 4 $5,000 $5,000
Infrastructure protection and
Fresno Fre-Provide cost for
17 Subaward Instructors and lo—Ill forloinl HSGP-SHSP
Crt, FS Staff Expenses OT/Backtill Classroom 50 $9,400 $9,400
Incident Command
training b/w FFD,FPD and FSD
Enhancing Cybersecunfy
6 Subaward training for the law enforcement HSGP-SHSP LE Staff Expenses Tuition Classroom 6 $6,497 $6,497
HSGP FMFW v21 - FY 2021 29 of 36 Training
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
EXERCISE
NOTE:Unauthorized alterations will delay the approval of this request.
County of Fresno edger Type
Approval Date&Initials
Cal OFS ONLY (Program Rep)
Date AAR Noncompetitive EHP Previously
ProJecf Direct/ Exercise Funding Solution Area Expenditure Date of p
Exercise Identified EHP Budgeted Amount Reimbursement Total Remaining
Discipline Entered into Procurement Approval Approved
No. Subaward Title Source Sub-Category Category Exercise HSEEP Type Host ver S250K Hold Date Cost Amount This Request Request S Approvetl Balance
HSGP FMFW v21 - FY 2021 30 of 36 Exercise
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
M&A
NOTE: Unauthorized alterations will delay the approval of this request.
County of Fresno Ledger Type
Approval Initials/Date
)Cal OES ONLY) (Program Rep)
Protect Funding Solution Area Expenditure Budgeted Amount Reimbursement Total Remaining
No. Activity Funding Source Discipline Sub-Category Category Detail Cost Approved This Request Request# Approved Balance
Amount
$54,073 $54,073
1 Grant Administration HSGP-SHSP PH Grant Admin Staff Salaries Staffing $54,073 $54,073
HSGP FMFW v21 - FY 2021 31 of 36 M&A
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
INDIRECT COSTS
NOTE: Unauthorized alterations will delay the approval of this request.
County of Fresno Ledger Type
Approval Initials/Date:
Cal OES ONLY (Program Rep)
Project Funding Solution Area Budgeted Previously Approved Amount Reimbursement Total Remaining
No. Activity Source Sub-Category ICR Base Rate Cost Amount This Request Request# Approved Balance
$5,407 $5,407
2 HSGP-SHSP HSGP-SHSP Facilities&Administration 10%De Minimis $5,407 $5,407
HSGP FMFW v21 - FY 2021 32 of 36 Indirect Costs
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
CONSULTANT/CONTRACTOR
NOTE: Unauthorized alterations will delay the approval of this request.
County of Fresno Ledger Type
Approval Date&Initials
Cal OES ONLY (Program Rep)
Project Consulting Firm/ Project/ Solution Solution Area Expenditure Period of Fee for Total Salary&Benefits Hourly/Billing Total Project Reimbursement Total Cost
No. Consultant Name Description of Services Deliverable Area Sub-Category Category Expenditure Deliverable Charged for This Reporting Period Rafe Hours Request# Charged to Grant
HSGP FMFW v21 - FY 2021 33 of 36 Consultant-Contractor
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
PERSONNEL
NOTE: Unauthorized alterations will delay The approval of this request.
County of Fresno Ledger Type
Approval InRials/Date
Cal OES ONLY (Program Rep)
Total Salary&Benefits
Project/ Funding Solution Solution Area Total Project Reimbursement Total Cost
Project Employee Name Deliverable Source Discipline Area Sub-Category Dares of Payroll Period Charged for this Reporting Hours Request# Charged to Grant
Period
HSGP FMFW v21 - FY 2021 34 of 36 Personnel
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
AUTHORIZED AGENT
NOTE: Unauthorized alterations will delay the approval of this request.
County of Fresno I ALN: HSGP 97.067
Supporting Information for Application, Modification, or Request for Federal Funds
This claim is for costs incurred within the grant performance period.
This request is for a/an: Initial Application September 1, 2021 through May 31, 2024
(Beginning Performance Period Date) (Ending Performance Period Date)
(Request#) (Amount This Request)
Under Penalty of Perjury,I certify that:
I am the duly authorized officer of the claimant herein. This claim is true,correct,and all expenditures were made in accordance with applicable laws,rules,regulations,and
grant conditions and assurances.
Statement of Certification -Authorized Agent
By signing this report,I certify,to the best of my knowledge and belief,that the report is true,complete,and accurate,and that the expenditures,disbursements,and cash
receipts are for the purposes and objectives set forth in the terms and conditions of the Federal award. I am aware that any false,fictitious,or fraudulent information,or the
omission of any material fact,may Subject me to criminal,civil or administrative penalties for fraud,false statements,false claims or otherwise. (U.S.Code Title 18,Section 1001
and Title 31,Sections 3729-3730 and 3801-3812).
Steve Brandau Chairman of the Board Supervisors of the County of fresno
Printed Name of Authorized Agent Title of Authorized Agent
12/14/2021
Signature of Authorized Agent Date
ATTEST:
BERNICE E.SEIDEL
Clerk of the Board of Supervisors
Count fjrp Fresgo, `ate of Cal;fornia
By `T�
Deputy
HSGP FMFW v21 -FY 2021 1 of 1 Auth.Agent
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
INDIRECT COSTS-SUMMARY RECAP OF COSTS CLAIMED
NOTE: Unauthorized alterations will delay the approval of this request.
County of Fresno
ICR PERIOD(month/yr through month/yr)
INDIRECT COST RATE FOR PERIOD
ICR Base
DIRECT COSTS Total Costs Less Distorting Costs Costs Applicable to ICR
Plannina
Oraanization
Trainina
Exercise
M&A
Subtotal Eligible Direct Costs
SUBAWARDS Total Costs Less Excluded Subaward Costs Costs ADDlicable to ICR
Subtotal Ellaible Subaward Costs
TOTAL DIRECT COSTS
TOTAL ALLOWABLE INDIRECT COSTS
TOTAL BUDGETED INDIRECT COSTS
HSGP FMFW v21 - FY 2021 36 of 36 ICR Summary
GAviir,i NEWSOM MARK S. GHILARDUCCI
GOVERNOR DIRECTOR
C471 OES
t GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
October 27, 2021
David Pomaville
Director, Public Health
Fresno County
Post Office Box 11867
Fresno, CA 93775
SUBJECT: NOTIFICATION OF SUBRECIPIENT SUBAWARD APPROVAL
Fiscal Year (FY) 2021 Homeland Security Grant Program (HSGP)
Subaward #2021-0081, Cal OES ID#019-00000
Subaward Period of Performance: 09/01/2021-05/31/2024
Dear Director Pomaville:
We are pleased to announce the approval of your FY 2021 HSGP subaward in the
amount of$1,081,477.
Once the completed application is received and approved, reimbursement of
eligible subaward expenditures may be requested using the California Governor's
Office of Emergency Services (Cal OES) Financial Management Forms Workbook.
Failure to provide documentation in a timely manner could result in a hold on
funding, pursuant to Title 2, Code of Federal Regulations (CFR), Sections
200.338(a) and 200.207(b)(1)-(2).
This subaward is subject to requirements in 2 CFR, Part 200, including the Notice of
Funding Opportunity (NOFO), the Preparedness Grants Manual, the California
Supplement to the NOFO, and all applicable federal, state, and local
requirements. All activities funded with this subaward must be completed within
the subaward period of performance.
Subrecipients must obtain additional written approval prior to incurring costs for
activities such as aviation, watercraft, allowability request logs, noncompetitive
procurement, and projects requiring Environmental Planning and Historic
Preservation review.
3650 SCHRIEVER AVENUE, MATHER, CA 95655
Ap
www.CalOES.ca.gov
David Pomaville
October 27, 2021
Page 2 of 2
Your organization will be required to prepare and submit the Biannual Strategy
Implementation Report to Cal OES via the Federal Emergency Management
Agency Grants Reporting Tool (GRT) semi-annually for the duration of the
subaward period of performance or until all activities are completed and the
subaward is formally closed. Failure to submit required reports could result in
subaward reduction, suspension, or termination. Throughout the subaward cycle,
milestones set in the GRT will be used as indicators of project feasibility,
performance, and grant management capacity. This information may also be
used in assessing proposals in future grant opportunities.
A Conditional Hold has been placed on your award for the following investments
which fall under the National Priority Areas:
IJ# 5 Domestic Violent Extremism- $77,917 Project# 12 Targeted violence and
terrorism equipment project.
To release this hold, additional information is required for the investments
identified which must be submitted in the December 2021 Biannual Strategy
Implementation Report in a manner consistent with Grants Program Directorate
Information Bulletin No. 447.
Your dated signature is required on this letter. Please sign and return the original
to your Cal OES Program Representative within 20 calendar days upon receipt
and keep a copy for your records. For further assistance, please contact your
Cal OES Program Representative.
Sincerely,
MARKS. GHILARDUCCI
Director
Date
Fresno County
Governing Body Resolution for HSGP FY 2021
BE IT RESOLVED BY THE Board of Supervisors
(Governing Body)
OF THE County of Fresno THAT
(Name of Applicant)
Chairman.Board of Supervisors , OR
(Name or Title of Authorized Agent)
Director. Department of Public Health , OR
(Name or Title of Authorized Agent)
Assistant Director. Department of Public Health , OR
(Name or Title of Authorized Agent)
Division Manager, Emergency Medical Services ,
(Name or Title of Authorized Agent)
is hereby authorized to execute for and on behalf of the named applicant, a public entity
established under the laws of the State of California, any actions necessary for the purpose of
obtaining federal financial assistance provided by the federal Department of Homeland Security
and subawarded through the State of California.
Passed and approved this 14th day of December , 20 21
Certification
1, Brian Pacheco , duly appointed and
(Name)
Vice-Chairman of the County of Fresno
(Title) (Governing Body)
do hereby certify that the above is a true and correct copy of a resolution passed and approved by
the Board of Supervisors of the County of Fresno on the
(Governing Body) (Name of Applicant)
14th day of December 2021
ATTEST:
BERNICE E.SEIDEL Vice-Chairman
Clerk of the Board of Supervisors (Official Po��
Count no Fres ,S to of alifornia V
By_
Der y (Signature)
(Date)
Instruction Sheet
Governing Body Resolution, Meeting Minutes, & Addendum to GBR
Purpose The purpose of the Governing Body Resolution(GBR) is to appoint
individuals to act on behalf of the governing body and the OA.
Note: Self Certifications are not accepted as a valid Governing Body
Resolution. You cannot self certify that you are an authorized agent.
Another Board member will need to sign the lower portion of the GBR.
Required . Governing Body Resolution(GBR)
GBR-related . Meeting Minutes (associated with GBR)
Application . Addendum to the GBR
Documents
Authorized The Governing Body Resolution allows for the appointment of individuals
Agent(s) or positions. For each person or position appointed by the governing
body,you must submit the following information,with the resolution,
to Cal OES on the applicant's letterhead:
❑ Name ❑ Title
❑ Jurisdiction ❑ E-Mail Address
❑ Street Address (City ❑ Phone & Fax Numbers
&Zip Code)
Authorized . If the Governing Body Resolution identified Authorized Agents by
Agent Changes position and/or title, changes can be made by submitting new
Authorized Agent information to Cal OES, as indicated above.
• If the Governing Body Resolution identified Authorized Agents by
name, a new Resolution is needed when any changes are made. The
information list above must also be submitted with the new
Resolution.
Wncat OES
O O OFFICE
OFF EMERGENCY SERVICES
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
As the duly authorized representative of the Applicant, I hereby certify that the
Applicant has the legal authority to apply for federal assistance and the institutional,
managerial and financial capability (including funds sufficient to pay any non-federal
share of project cost) to ensure proper planning, management, and completion of the
project described in this application, within prescribed timelines.
I further acknowledge that the Applicant is responsible for reviewing and adhering to all
requirements within the:
(a) Applicable Federal Regulations (see below);
(b) Federal Program Notice of Funding Opportunity (NOFO);
(c) Federal Preparedness Grants Manual;
(d) California Supplement to the NOFO: and
(e) Federal and State Grant Program Guidelines.
Federal Regulations
Government cost principles, uniform administrative requirements, and audit
requirements for federal grant programs are set forth in Title 2, Part 200 of the Code of
Federal Regulations (C.F.R.). Updates are issued by the Office of Management and
Budget (OMB) and can be found at http://www.whitehouse.gov/omb/.
State and federal grant award requirements are set forth below. The Applicant hereby
agrees to comply with the following:
1. Proof of Authority
The Applicant will obtain proof of authority from the city council, governing board, or
authorized body in support of this project. This written authorization must specify that
the Applicant and the city council, governing board, or authorized body agree:
(a) To provide all matching funds required for the grant project and that any cash
match will be appropriated as required;
(b) Any liability arising out of the performance of this agreement shall be the
responsibility of the Applicant and the city council, governing board, or
authorized body;
(c) Grant funds shall not be used to supplant expenditures controlled by the city
council, governing board, or authorized body;
Page 1 of 14 Initials-35
' F ' CalOES
OOVERNOR`S OFFICE
OF EMERGENCY SERVICES
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
(d) Applicant is authorized by the city council, governing board, or authorized
body to apply for federal assistance, and the institutional, managerial and
financial capability (including funds sufficient to pay the non-federal share of
project cost, if any) to ensure proper planning, management and completion
of the project described in this application; and
(e) Official executing this agreement is authorized by the Applicant.
This Proof of Authority must be maintained on file and readily available upon request.
2. Period of Performance
The period of performance is specified in the Award. The Applicant is only authorized
to perform allowable activities approved under the award, within the period of
performance.
3. Lobbying and Political Activities
As required by Section 1352, Title 31 of the United States Code (U.S.C.), for persons
entering into a contract, grant, loan, or cooperative agreement from an agency or
requests or receives from an agency a commitment providing for the United States to
insure or guarantee a loan, the Applicant certifies that:
(a) No federal appropriated funds have been paid or will be paid, by or on behalf
of the undersigned, to any person for influencing or attempting to influence an
officer or employee of an agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in
connection with the awarding of any Federal contract, the making of any
federal grant, the making of any federal loan, the entering into of any
cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any federal contract, grant, loan, or
cooperative agreement.
(b) If any funds other than federal appropriated funds have been paid or will be
paid to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with this
federal contract, grant, loan, or cooperative agreement, the undersigned shall
complete and submit Standard Form-LLL, "Disclosure Form to Report
Lobbying", in accordance with its instructions.
(c) The undersigned shall require that the language of this certification be
included in the award documents for all subawards at all tiers (including
subcontracts, subgrants, and contracts under grants, loans, and cooperative
agreements) and that all subrecipients shall certify and discloseaccordingl
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OOVERNOR'S OFFICE
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Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
The Applicant will also comply with provisions of the Hatch Act (5 U.S.C. §§ 1501- 1508
and §§ 7324-7328) which limit the political activities of employees whose principal
employment activities are funded in whole or in part with federal funds.
Finally, the Applicant agrees that federal funds will not be used, directly or indirectly,
to support the enactment, repeal, modification or adoption of any law, regulation or
policy without the express written approval from the California Governor's Office of
Emergency Services (Cal OES) or the federal awarding agency.
4. Debarment and Suspension
As required by Executive Orders 12549 and 12689, and 2 C.F.R. § 200.214 and codified
in 2 C.F.R. Part 180, Debarment and Suspension, the Applicant will provide protection
against waste, fraud, and abuse by debarring or suspending those persons deemed
irresponsible in their dealings with the federal government. The Applicant certifies that
it and its principals, recipients, or subrecipients:
(a) Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any federal
department or agency;
(b) Have not within a three-year period preceding this application been convicted
of or had a civil judgment rendered against them for commission of fraud or
a criminal offense in connection with obtaining, attempting to obtain, or
performing a public (federal, state, or local) transaction or contract under a
public transaction; violation of federal or state antitrust statutes or commission
of embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (federal, state, or local) with commission of any of the
offenses enumerated in paragraph (2)(b) of this certification; and
(d) Have not within a three-year period preceding this application had one or
more public transaction (federal, state, or local) terminated for cause or
default.
Where the Applicant is unable to certify to any of the statements in this certification,
he or she shall attach an explanation to this application.
5. Non-Discrimination and Equal Employment Opportunity
The Applicant will comply with all state and federal statutes relating to non-
discrimination, including:
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Standard Assurances
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(a) Title VI of the Civil Rights Act of 1964 (Public Law (P.L.) 88-352 and 42 U.S.C. §
2000d et. seq.) which prohibits discrimination on the basis of race, color, or
national origin and requires that recipients of federal financial assistance take
reasonable steps to provide meaningful access to persons with limited English
proficiency (LEP) to their programs and services;
(b) Title IX of the Education Amendments of 1972, (20 U.S.C. §§ 1681-1683, and
1685-1686), which prohibits discrimination on the basis of sex in any federally
funded educational program or activity;
(c) Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794), which prohibits
discrimination against those with disabilities or access and functional needs;
(d) Americans with Disabilities Act (ADA) of 1990 (42 U.S.C. §§ 12101- 12213), which
prohibits discrimination on the basis of disability and requires buildings and
structures be accessible to those with disabilities and access and functional
needs;
(e) Age Discrimination Act of 1975, (42 U.S.C. §§ 6101-6107), which prohibits
discrimination on the basis of age;
(fl Public Health Service Act of 1912 (42 U.S.C. §§ 290 dd-2), relating to
confidentiality of patient records regarding substance abuse treatment;
(g) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. § 3601 et seq.), relating to
nondiscrimination in the sale, rental or financing of housing as implemented by
the Department of Housing and Urban Development at 24 C.F.R. Part100. The
prohibition on disability discrimination includes the requirement that new
multifamily housing with four or more dwelling units—i.e., the public and
common use areas and individual apartment units (all units in buildings with
elevators and ground-floor units in buildings without elevators)— be designed
and constructed with certain accessible features (See 24 C.F.R. § 100.201);
(h) Executive Order 11246, which prohibits federal contractors and federally
assisted construction contractors and subcontractors, who do over$10,000 in
Government business in one year from discriminating in employment decisions
on the basis of race, color, religion, sex, sexual orientation, gender
identification or national origin;
(i) Executive Order 11375, which bans discrimination on the basis of race, color,
religion, sex, sexual orientation, gender identification, or national origin in hiring
and employment in both the United States federal workforce and on the part
of government contractors;
(j) California Public Contract Code § 10295.3,which prohibits discrimination based
on domestic partnerships and those in same sex marriages;
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Cal OES
OOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
(k) DHS policy to ensure the equal treatment of faith-based organizations, under
which all applicants and recipients must comply with equal treatment policies
and requirements contained in 6 C.F.R. Part 19;
(1) The Applicant will comply with California's Fair Employment and Housing Act
(FEHA) (California Government Code §§12940, 12945, 12945.2), as applicable.
FEHA prohibits harassment and discrimination in employment because of
ancestry, familial status, race, color, religious creed (including religious dress
and grooming practices), sex (which includes pregnancy, childbirth,
breastfeeding and medical conditions related to pregnancy, childbirth or
breastfeeding), gender, gender identity, gender expression, sexual orientation,
marital status, national origin, ancestry, mental and physical disability, genetic
information, medical condition, age, pregnancy, denial of medical and family
care leave, or pregnancy disability leave, military and veteran status, and/or
retaliation for protesting illegal discrimination related to one of these
categories, or for reporting patient abuse in tax supported institutions;
(m)Any other nondiscrimination provisions in the specific statutes) under which
application for federal assistance is being made; and
(n) The requirements of any other nondiscrimination statutes) that may apply to this
application.
6. Drug-Free Workplace
As required by the Drug-Free Workplace Act of 1988 (41 U.S.C. § 701 et seq.), the
Applicant certifies that it will maintain a drug-free workplace and a drug-free
awareness program as outlined in the Act.
7. Environmental Standards
The Applicant will comply with state and federal environmental standards, including:
(a) California Environmental Quality Act (CEQA) (California Public Resources Code
§§ 21000- 21177), to include coordination with the city or county planning
agency;
(b) CEQA Guidelines (California Code of Regulations, Title 14, Division 6, Chapter 3,
§§ 15000- 15387);
(c) Federal Clean Water Act (CWA) (33 U.S.C. § 1251 et seq.), which establishes the
basic structure for regulating discharges of pollutants into the waters of the
United States and regulating quality standards for surface waters;
(d) Federal Clean Air Act of 1955 (42 U.S.C. § 7401) which regulates air emissions
from stationary and mobile sources;
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(e) Institution of environmental quality control measures under the National
Environmental Policy Act (NEPA) of 1969 (P.L. 91-190); the Council on
Environmental Quality Regulations for Implementing the Procedural Provisions
of NEPA; and Executive Order 12898 which focuses on the environmental and
human health effects of federal actions on minority and low-income
populations with the goal of achieving environmental protection for all
communities;
(1) Evaluation of flood hazards in floodplains in accordance with Executive Order
11988;
(g) Executive Order 11514 which sets forth national environmental standards;
(h) Executive Order 11738 instituted to assure that each federal agency
empowered to enter into contracts for the procurement of goods, materials, or
services and each federal agency empowered to extend federal assistance by
way of grant, loan, or contract shall undertake such procurement and
assistance activities in a manner that will result in effective enforcement of the
Clean Air Act and the Federal Water Pollution Control Act Executive Order
11990 which requires preservation of wetlands;
(i) The Safe Drinking Water Act of 1974, (P.L.93-523);
0) The Endangered Species Act of 1973, (P.L. 93-205);
(k) Assurance of project consistency with the approved state management
program developed under the Coastal Zone Management Act of 1972
(16 U.S.C. §§1451 et seq.);
(I) Conformity of Federal Actions to State (Clear Air) Implementation Plans under
Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §§7401 et
seq.);
(m)Wild and Scenic Rivers Act of 1968 (16 U.S.C. § 1271 et seq.) related to
protecting components or potential components of the national wild and
scenic rivers system.
The Applicant shall not be: 1) in violation of any order or resolution promulgated by
the State Air Resources Board or an air pollution district; 2) subject to a cease and
desist order pursuant to § 13301 of the California Water Code for violation of waste
discharge requirements or discharge prohibitions; or 3) determined to be in violation
of federal law relating to air or water pollution.
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Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
8. Audits
For subrecipients expending $750,000 or more in federal grant funds annually, the
Applicant will cause to be performed the required financial and compliance audits in
accordance with the Single Audit Act Amendments of 1996 and Title 2 of the Code
of Federal Regulations, Part 200, Subpart F Audit Requirements.
9. Cooperation and Access to Records
All Applicants must cooperate with any compliance reviews or investigations
conducted by DHS. In accordance with 2 C.F.R. § 200.337, the Applicant will give the
awarding agency, the Comptroller General of the United States and, if appropriate,
the state, through any authorized representative, access to and the right to examine
all records, books, papers, or documents related to the award. The Applicant will
require any subrecipients, contractors, successors, transferees and assignees to
acknowledge and agree to comply with this provision.
10. Conflict of Interest
The Applicant will establish safeguards to prohibit the Applicant's employees from
using their positions for a purpose that constitutes or presents the appearance of
personal or organizational conflict of interest, or personal gain.
11. Financial Management
False Claims for Payment - The Applicant will comply with 31 U.S.0 §§ 3729-3733
which sets forth that no subrecipient, recipient, or subrecipient shall submit a false
claim for payment, reimbursement or advance.
12. Reporting - Accountability
The Applicant agrees to comply with applicable provisions of the Federal Funding
Accountability and Transparency Act (FFATA) (P.L. 109-282), specifically (a) the
reporting of subawards obligating $30,000 or more in federal funds and (b) executive
compensation data for first-tier subawards. This includes the provisions of FFATA,
which includes requirements for executive compensation, and also requirements
implementing the Act for the non-federal entity at 2 C.F.R. Part 25 Financial
Assistance Use of Universal Identifier and Central Contractor Registration and 2 C.F.R.
Part 170 Reporting Subaward and Executive Compensation Information.
13. Whistleblower Protections
The Applicant also must comply with statutory requirements for whistleblower
protections at 10 U.S.C. § 2409, 41 U.S.C. § 4712, and 10 U.S.C. § 2324, 41 U.S.C. §
4304 and § 4310.
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Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
14. Human Trafficking
The Applicant will comply with the requirements of Section 106(g) of the Trafficking
Victims Protection Act of 2000, as amended (22 U.S.C. § 7104) which prohibits grant
award recipients or a subrecipient from: (1) engaging in trafficking in persons during
the period of time that the award is in effect; (2) procuring a commercial sex act
during the period of time that the award is in effect; (3) using forced labor in the
performance of the award or subawards under the award.
15. labor Standards
The Applicant will comply with the following federal labor standards:
(a) The Davis-Bacon Act (40 U.S.C. §§ 276a to 276a-7), as applicable, and the_
Copeland Act (40 U.S.C. § 3145 and 18 U.S.C. § 874) and the Contract Work
Hours and Safety Standards Act (40 U.S.C. §§ 327-333), regarding labor
standards for federally-assisted construction contracts or subcontracts, and
(b) The Federal Fair Labor Standards Act (29 U.S.C. § 201 et al.) as they apply to
employees of institutes of higher learning (IHE), hospitals and othernon-profit
organizations.
16. Worker's Compensation
The Applicant must comply with provisions which require every employer to be
insured to protect workers who may be injured on the job at all times during the
performance of the work of this Agreement, as per the workers compensation laws
set forth in California Labor Code §§ 3700 et seq.
17. Property-Related
If applicable to the type of project funded by this federal award, the Applicant will:
(a) Comply with the requirements of Titles II and III of the Uniform Relocation
Assistance and Real Property Acauisition Policies Act of 1970 (P.L. 91-646) which
provide for fair and equitable treatment of persons displaced or whose
property is acquired as a result of federal or federally-assisted programs. These
requirements apply to all interests in real property acquired for project
purposes regardless of federal participation in purchase;
(b) Comply with flood insurance purchase requirements of Section 102(a) of the_
Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires subrecipients
in a special flood hazard area to participate in the program and to purchase
flood insurance if the total cost of insurable construction and acquisition is
$10,000 or more;
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(c) Assist the awarding agency in assuring compliance with Section 106 of the
(d) National Historic Preservation Act of 1966, as amended (16 U.S.C. § 470),
Executive Order 11593 (identification and protection of historic properties), and
the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. §469a-1 et
seq.); and
(e) Comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. § 4831
and 24 CFR Part 35) which prohibits the use of lead-based paint in construction
or rehabilitation of residence structures.
18. Certifications Applicable Only to Federally-Funded Construction Projects
For all construction projects, the Applicant will:
(a) Not dispose of, modify the use of, or change the terms of the real property title
or other interest in the site and facilities without permission and instructions from
the awarding agency. Will record the federal awarding agency directives and
will include a covenant in the title of real property acquired in whole or in part
with federal assistance funds to assure nondiscrimination during the useful life of
the project;
(b) Comply with the requirements of the awarding agency with regard to the
drafting, review and approval of construction plans and specifications;and
(c) Provide and maintain competent and adequate engineering supervision at
the construction site to ensure that the complete work conforms with the
approved plans and specifications and will furnish progressive reports and such
other information as may be required by the assistance awarding agency or
State.
19. Use of Cellular Device While Driving is Prohibited
Applicants are required to comply with California Vehicle Code sections 23123 and
23123.5. These laws prohibit driving motor vehicle while using an electronic wireless
communications device to write, send, or read a text-based communication. Drivers
are also prohibited from the use of a wireless telephone without hands-free listening
and talking, unless to make an emergency call to 911, law enforcement, or similar
services.
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Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
20. California Public Records Act and Freedom of Information Act
The Applicant acknowledges that all information submitted in the course of applying
for funding under this program, or provided in the course of an entity's grant
management activities that are under Federal control, is subject to the Freedom of
Information Act (FOIA), 5 U.S.C. § 552, and the California Public Records Act,
California Government Code section 6250 et seq. The Applicant should consider
these laws and consult its own State and local laws and regulations regarding the
release of information when reporting sensitive matters in the grant application,
needs assessment, and strategic planning process.
HOMELAND SECURITY GRANT PROGRAM (HSGP) -
PROGRAM SPECIFIC ASSURANCES / CERTIFICATIONS
21. Acknowledgment of Federal Funding from DHS
All recipients must acknowledge their use of federal funding when issuing statements,
press releases, requests for proposals, bid invitations, and other documents describing
projects or programs funded in whole or in part with federal funds.
22. Activities Conducted Abroad
All recipients must ensure that project activities carried on outside the United States
are coordinated as necessary with appropriate government authorities and that
appropriate licenses, permits, or approvals are obtained.
23. Best Practices for Collection and Use of Personally Identifiable Information (PII)
DHS defines personally identifiable information (PII) as any information that permits the
identity of an individual to be directly or indirectly inferred, including any information
that is linked or linkable to that individual. All recipients who collect PII are required to
have a publicly-available privacy policy that describes standards on the usage and
maintenance of PII they collect. Recipients may also find the DHS Privacy Impact
Assessments: Privacy Guidance and Privacy template a useful resource respectively.
24. Copyright
All recipients must affix the applicable copyright notices of 17 U.S.C. §§ 401 or 402 and
an acknowledgement of U.S. Government sponsorship (including the award number)
to any work first produced under federal financial assistance awards.
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Standard Assurances
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26. Duplication of Benefits
Any cost allocable to a particular federal financial assistance award provided for in
2 C.F.R. Part 200, Subpart E may not be charged to other federal financial assistance
awards to overcome fund deficiencies, to avoid restrictions imposed by federal
statutes, regulations, or federal financial assistance award terms and conditions, or for
other reasons. However, these prohibitions would not preclude recipients from shifting
costs that are allowable under two or more awards in accordance with existing
federal statutes, regulations, or the federal financial assistance award terms and
conditions.
26. Energy Policy and Conservation Act
All recipients must comply with the requirements of 42 U.S.C. § 6201 which contain
policies relating to energy efficiency that are defined in the state energy
conservation plan issued in compliance with this Act.
27. Federal Debt Status
All recipients are required to be non-delinquent in their repayment of any federal
debt. Examples of relevant debt include delinquent payroll and other taxes, audit
disallowances, and benefit overpayments. See OMB Circular A-129.
28. Fly America Act of 1974
All recipients must comply with Preference for U.S. Flag Air Carriers: (air carriers
holding certificates under 49 U.S.C. § 41102) for international air transportation of
people and property to the extent that such service is available, in accordance with
the International Air Transportation Fair Competitive Practices Act of 1974 (49 U.S.C. §
401 18) and the interpretative guidelines issued by the Comptroller General of the
United States in the March 31, 1981, amendment to Comptroller General Decision 13-
138942.
29. Hotel and Motel Fire Safety Act of 1990
In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, all
Applicants must ensure that all conference, meeting, convention, or training space
funded in whole or in part with federal funds complies with the fire prevention and
control guidelines of the Federal Fire Prevention and Control Act of 1974, as
amended, 15 U.S.C. § 2225a.
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Standard Assurances
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30. Non-supplanting Requirement
All recipients who receive federal financial assistance awards made under programs
that prohibit supplanting by law must ensure that federal funds do not replace
(supplant) funds that have been budgeted for the some purpose through non-
federal sources.
31. Patents and Intellectual Property Rights
Unless otherwise provided by law, recipients are subject to the Bayh-Dole Act, Pub. L.
No. 96-517, as amended, and codified in 35 U.S.C. § 200 et seq. All recipients are
subject to the specific requirements governing the development, reporting, and
disposition of rights to inventions and patents resulting from financial assistance
awards located at 37 C.F.R. Part 401 and the standard patent rights clause located
at 37 C.F.R. § 401.14.
32. SAFECOM
All recipients who receive federal financial assistance awards made under programs
that provide emergency communication equipment and its related activities must
comply with the SAFECOM Guidance for Emergency Communication Grants,
including provisions on technical standards that ensure and enhance interoperable
communications.
33. Terrorist Financing
All recipients must comply with Executive Order 13224 and U.S. law that prohibit
transactions with, and the provisions of resources and support to, individuals and
organizations associated with terrorism. Recipients are legally responsible to ensure
compliance with the Order and laws.
34. Reporting of Matters Related to Recipient Integrity and Performance
If the total value of the recipient's currently active grants, cooperative agreements,
and procurement contracts from all federal assistance offices exceeds $10,000,000 for
any period of time during the period of performance of this federal financial
assistance award, you must comply with the requirements set forth in the
government-wide Award Term and Condition for Recipient Integrity and
Performance Matters located at 2 C.F.R. Part 200, Appendix XII, the full text of which is
incorporated here by reference in the award terms and conditions.
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Standard Assurances
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35. USA Patriot Act of 2001
All recipients must comply with requirements of the Uniting and Strengthening
America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism
Act (USA PATRIOT Act), which amends 18 U.S.C. §§ 175-175c.
36. Use of DHS Seal, logo, and Flags
All recipients must obtain permission from their DHS Financial Assistance Office, prior
to using the DHS seal(s), logos, crests or reproductions of flags or likenesses of DHS
agency officials, including use of the United States Coast Guard seal, logo, crests or
reproductions of flags or likenesses of Coast Guard officials.
37. Performance Goals
In addition to the Biannual Strategy Implementation Report submission requirements
outlined in the Preparedness Grants Manual, subrecipients must demonstrate how the
grant-funded project addresses the core capability gap associated with each
project and identified in the Threat and Hazard Identification and Risk Analysis or
Stakeholder Preparedness Review or sustains existing capabilities, as applicable. The
capability gap reduction or capability sustainment must be addressed in the Project
Description of the BSIR for each project.
38. Applicability of DHS Standard Terms and Conditions to Tribes
The DHS Standard Terms and Conditions are a restatement of general requirements
imposed upon recipients and flow down to subrecipients as a matter of law,
regulation, or executive order. If the requirement does not apply to Indian tribes or
there is a federal law or regulation exempting its application to Indian tribes, then the
acceptance by Tribes of, or acquiescence to, DHS Standard Terms and Conditions
does not change or alter its inapplicability to an Indian tribe. The execution of grant
documents is not intended to change, alter, amend, or impose additional liability or
responsibility upon the Tribe where it does not already exist.
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Standard Assurances
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IMPORTANT
The purpose of the assurance is to obtain federal and state financial assistance,
including any and all federal and state grants, loans, reimbursement, contracts, etc. The
Applicant recognizes and agrees that state financial assistance will be extended based
on the representations made in this assurance. This assurance is binding on the
Applicant, its successors, transferees, assignees, etc. Failure to comply with any of the
above assurances may result in suspension, termination, or reduction of grant funds.
All appropriate documentation, as outlined above, must be maintained on file by the
Applicant and available for Cal OES or public scrutiny upon request. Failure to comply
with these requirements may result in suspension of payments under the grant or
termination of the grant or both and the subrecipient may be ineligible for award of any
future grants if the Cal OES determines that any of the following has occurred: (1) the
recipient has made false certification, or (2) violates the certification by failing to carry
out the requirements as noted above.
All of the language contained within this document must be included in the award
documents for all subawards at all tiers. All recipients are bound by the Department of
Homeland Security Standard Terms and Conditions 2021, Version 11 .4, hereby
incorporated by reference, which can be found at:
https://www.dhs.gov/publication/fyl 5-dhs-standard-terms-and-conditions.
The undersigned represents that he/she is authorized to enter into this agreement for and
on behalf of the Applicant.
subrecipient: County of Fresno
Signature of Authorized Agent:
Printed Name of Authorized Agent: Steve Brandau
Chairman of the Board of Supervisors of the
Title: County of Fresno Date:
ATTEST:
BERNICE E.SEIDEL
Clerk of the Board of Su pervisors
County of esno, $tatp of Califoviia
By
Deputy
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Federal Funding Accounting and Transparency Act (FFATA)
Financial Disclosure
Public Law (PL) 109-282 Federal Funding Accountability and Transparency Act of 2006,
as amended by Section 6202(a) of the Government Funding Transparency Act of 2008
(PL 1 10-252), which is outlined in the Federal Emergency Management Agency, Grant
Programs Directorate Information Bulletin No. 350.
As defined by the Office of Management Budget, the following are subject to FFATA
reporting requirements:
1 . All new federal awards of $30,000 or more, as of August 13, 2020.
NOTE: Cal OES reports on this requirement in the Federal Funding Accountability
and Transparency Act Subaward Reporting System (FSRS).
2. The Total Compensation and Names of the top five executive, if the
Subrecipient in the preceding year received:
a. 80 percent or more of its annual gross revenues in Federal Awards; and
b. $25,000,000 or more in annual gross revenues from Federal awards; and
c. The public does not have access to information about the compensation of
the senior executives of the entity.
Subrecipients are required to provide the Executive compensation information in
the below chart, if applicable.
Executive Name Title Annual Annual Dollar Total
Salary Value of Benefits Compensation
0
0
0
0
0
0 Not subject to the Executive Compensation requirement of the FFATA Financial
Disclosure.
Page 1 of 2 rev. August 2021
7 Cat DIES
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Federal Funding Accounting and Transparency Act (FFATA)
Financial Disclosure
The undersigned represents that he/she is authorized to enter into this agreement for
and on behalf of the Applicant.
County of Fresno
Subrecipient:
Signature of Authorized Agent:
Steve Brandau
Printed Name of Authorized Agent:
Chairman of the Board of Supervisors of
Title: the County of Fresno Date:
ATTEST:
BERNICE E.SEIDEL
Clerk of the Board of Supervisors
Count of Fresno,St to of Cali rnia
By
Deputy
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Certification Regarding Lobbying
Certification for Contracts, Grants, Loans, and Cooperative Agreements
The undersigned certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on
behalf of the undersigned, to any person for influencing or attempting to
influence an officer or employee of an agency, a Member of Congress,
an officer or employee of Congress, or an employee of a Member of
Congress in connection with the awarding of any Federal contract, the
making of any Federal grant, the making of any Federal loan, the entering
into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any Federal contract, grant,
loan, or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will
be paid to any person for influencing or attempting to influence an officer
or employee of any agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant, loan, or cooperative
agreement, the undersigned shall complete and submit Standard Form-
LLL, 'Disclosure of Lobbying Activities,' in accordance with its instructions.
3. The undersigned shall require that the language of this certification be
included in the award documents for all subawards at all tiers (including
subcontracts, subgrants, and contracts under grants, loans, and
cooperative agreements) and that all subrecipients shall certify and
disclose accordingly.
This certification is a material representation of fact upon which reliance was
placed when this transaction was made or entered into. Submission of this
certification is a prerequisite for making or entering into this transaction imposed
by section 1352, title 31, U.S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000 and not
more than $100,000 for each such failure.
Page 1 of 2 Initials
* ` Cal OES
GOVERNOR'S OFFICE
OFF EME EMERGEE NCY SERVICES
Certification Regarding Lobbying
The Subrecipient, as identified below, certifies or affirms the truthfulness and
accuracy of each statement of its certification and disclosure, if any. In
addition, the Subrecipient understands and agrees that the provisions of 31
U.S.C. Chap. 38, Administrative Remedies for False Claims and Statements, apply
to this certification and disclosure, if any.
County Fresno
Subrecipient:
Signature of Authorized Agent:
Steve Brandau
Printed Name of Authorized Agent:
Chairman of the Board of Supervisors
Title: of the County of Fresno Date: _ 1�} d UZA
ATTEST:
BERNICE E.SEIDEL
Clerk of the Board of Supervisors
Cou ty of Fresno, St t�of lifornia
By
Deputy
Page 2 of 2 Initials
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
SUBRECIPIENT GRANTS MANAGEMENT ASSESSMENT
Subrecipient county of Fresno Duns#556197655 FIPS# 019-00000
Disaster/Program Title: Homeland Security Grant
Performance Period: 09/01/21 to 05/31/24 Subaward Amount Requested: $1,081.477
Type of Non-Federal Entity (Check Box): ❑ State Gov. 0 Local Gov. ❑ JPA ❑ Non-Profit ❑Tribe
Per Title 2 CFR § 200.332, Cal OES is required to evaluate the risk of noncompliance with federal
statutes, regulations and grant terms and conditions posed by each subrecipient of pass-through
funding. This assessment is made in order to determine and provide an appropriate level of tech-
nical assistance, training, and grant oversight to subrecipients for the award referenced above.
The following are questions related to your organization's experience in the management of
federal grant awards. This questionnaire must be completed and returned with your grant
application materials.
For purposes of completing this questionnaire, grant manager is the individual who has primary
responsibility for day-to-day administration of the grant, bookkeeper/accounting staff means
the individual who has responsibility for reviewing and determining expenditures to be charged
to the grant award, and organization refers to the subrecipient applying for the award, and/or
the governmental implementing agency, as applicable.
Assessment Factors Response
1 . How many years of experience does your current grant manager have >5 years
managing grants?
2. How many years of experience does your current bookkeeper/accounting >5 years
staff have managing grants?
3. How many grants does your organization currently receive? 3-10 grants
4. What is the approximate total dollar amount of all grants your organization $4,500,000
receives?
5. Are individual staff members assigned to work on multiple grants? Yes
6. Do you use timesheets to track the time staff spend working on specific Yes
activities/projects?
7. How often does your organization have a financial audit? Periodically
8. Has your organization received any audit findings in the last three years? No
9. Do you have a written plan to charge costs to grants? Yes
10.Do you have written procurement policies? Yes
11 .Do you get multiple quotes or bids when buying items or services? Always
12.How many years do you maintain receipts, deposits, cancelled checks,
invoices, etc.? >5 years
13.Do you have procedures to monitor grant funds passed through to other Yes
entities?
Certification: This is to certify that, to the best of our knowledge and belief, the data furnished
above is accurate, complete tplete and current.
ATTEST:
Signature:A(Aur' ed Agent) Date: BERNICE E.SEIDEL
12/14/2021 Clerk of the Board of Supervisors
County f Fresno,$ta of Caifor is
Print NameTitle: ste,eBrandeu/Chairman to the board ofsupervisors Phone Number:
Cal OES Staff Only: SUBA WARD # By Deputy
Subrecipient Grants Management Assessment(Rev.1 1/2/21)
Application/Agreement Between the County of Fresno and California
Governor's Office of Emergency Services (CAL OES)
Name: FY 2021 Cal OES Homeland Security Grant Program Application/Agreement
Fund/Subclass: 0001/10000
Organization #: 56204607
Revenue Account #: 4380