HomeMy WebLinkAboutAgreement A-22-162 with VMS.pdf Agreement No. 22-162
1 AGREEMENT
2 THIS AGREEMENT is made and entered into this 191" day of April , 2022, by and between
3 the COUNTY OF FRESNO, a Political Subdivision of the State of California, hereinafter referred to as
4 "COUNTY", and VMS FAMILY COUNSELING SERVICES, PROFESSIONAL CORPORATION, a
5 California professional corporation whose address is 2350 W. Shaw Avenue, Suite 116, Fresno, CA 93711,
6 hereinafter referred to as "SUBRECIPIENT".
7 WITNESSETH:
8 WHEREAS, COUNTY, through its' Department of Social Services (DSS), is in need of in-person
9 and online training and support services for resource families; and
10 WHEREAS, COUNTY desires to enhance resource families' capacities to care for children who are
11 dependents of the Child Welfare System through the provisions of these trainings and services; and
12 WHEREAS, SUBRECIPIENT is willing and able to provide resource families the training and
13 services needed by COUNTY, pursuant to the terms of this Agreement;
14 NOW, THEREFORE, in consideration of the mutual covenants, terms and conditions herein
15 contained, the parties hereto agree as follows:
16 1. SUBRECIPIENT'S OBLIGATIONS
17 SUBRECIPIENT shall perform all services as set forth in Exhibit A, Summary of Services,
18 attached hereto and incorporated herein by this reference. SUBRECIPIENT shall provide specified
19 services and activities pursuant to the staffing patterns and program expenses detailed in Exhibit B,
20 Budget Summary, attached hereto and incorporated herein by this reference.
21 2. TERM
22 The term of this Agreement shall commence on July 1, 2022 through and including June 30,
23 2025. This Agreement may be extended for two (2) additional consecutive twelve (12) month periods
24 upon written approval of both parties no later than thirty (30) days prior to the first day of the next twelve
25 (12) month extension period. The Director of the Department of Social Services (DSS) or his or her
26 designee is authorized to execute such written approval on behalf of COUNTY based on
27 SUBRECIPIENT'S satisfactory performance.
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1 3. TERMINATION
2 A. Non-Allocation of Funds
3 The terms of this Agreement, and the services to be provided hereunder, are contingent on the
4 approval of funds by the appropriating government agency. Should sufficient funds not be allocated, the
5 services provided may be modified, or this Agreement terminated, at any time by giving the
6 SUBRECIPIENT thirty (30) days advance written notice.
7 B. Breach of Contract
8 The COUNTY may immediately suspend or terminate this Agreement in whole or in part, where
9 in the determination of the COUNTY there is:
10 1) An illegal or improper use of funds;
11 2) A failure to comply with any term of this Agreement;
12 3) A substantially incorrect or incomplete report submitted to the COUNTY;
13 or
14 4) Improperly performed service.
15 In no event shall any payment by the COUNTY constitute a waiver by the COUNTY of any
16 breach of this Agreement or any default which may then exist on the part of the SUBRECIPIENT.
17 Neither shall such payment impair or prejudice any remedy available to the COUNTY with respect to the
18 breach or default. The COUNTY shall have the right to demand of the SUBRECIPIENT the repayment
19 to the COUNTY of any funds disbursed to the SUBRECIPIENT under this Agreement, which in the
20 judgment of the COUNTY were not expended in accordance with the terms of this Agreement. The
21 SUBRECIPIENT shall promptly refund any such funds upon demand.
22 C. Without Cause
23 Under circumstances other than those set forth above, this Agreement may be terminated by
24 SUBRECIPIENT, COUNTY or COUNTY's DSS Director or designee, upon the giving of thirty (30) days
25 advance written notice of an intention to terminate this Agreement.
26 4. COMPENSATION
27 For actual services provided pursuant to the terms of this Agreement, COUNTY agrees to pay
28 SUBRECIPIENT and SUBRECIPIENT agrees to receive compensation in accordance with Exhibit B,
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1 Budget Summary.
2 In no event shall compensation paid for services performed under this Agreement be in excess of
3 Two Million Three Hundred Forty-One Thousand Eight Hundred Five Dollars ($2,341,805) during the term
4 of this Agreement. For the period of July 1, 2022 to June 30, 2023, in no event shall compensation paid for
5 services performed under this agreement be in excess of Four Hundred Six Thousand Eight Hundred Sixty
6 Dollars ($406,860). For the period of July 1, 2023 to June 30, 2024, in no event shall compensation paid for
7 services performed under this agreement be in excess of Four Hundred Thirty-Three Thousand Eight
8 Hundred Four Dollars ($433,804). For the period of July 1, 2024 to June 30, 2025, in no event shall
9 compensation paid for services performed under this agreement be in excess of Four Hundred Sixty-Six
10 Thousand One Hundred Ten Dollars ($466,110). For the period of July 1, 2025 to June 30, 2026, in no
11 event shall compensation paid for services performed under this agreement be in excess of Five Hundred
12 One Thousand Four Hundred Seventy-Nine Dollars ($501,479). For the period of July 1, 2026 to June 30,
13 2027, in no event shall compensation paid for services performed under this agreement be in excess of
14 Five Hundred Thirty-Three Thousand Five Hundred Fifty-Two Dollars ($533,552).
15 It is understood that all expenses incidental to SUBRECIPIENT'S performance of services under
16 this Agreement shall be borne by SUBRECIPIENT. If SUBRECIPIENT should fail to comply with any
17 provision of the Agreement, COUNTY shall be relieved of its obligation for further compensation. Any
18 compensation which is not expended by SUBRECIPIENT pursuant to the terms and conditions of this
19 Agreement shall automatically revert to COUNTY.
20 The services provided by the SUBRECIPIENT under this Agreement are funded in whole or in
21 part by the State of California and the United States Federal government. In the event that funding for these
22 services is delayed by the State Controller or the Federal government, COUNTY may defer payment to
23 SUBRECIPIENT. The amount of the deferred payment shall not exceed the amount of funding delayed to
24 the COUNTY. The period of time of the deferral by COUNTY shall not exceed the period of time of the
25 State Controller's or Federal government's delay of payment to COUNTY plus forty-five (45) days.
26 5. INVOICING
27 SUBRECIPIENT shall invoice COUNTY's DSS in arrears by the tenth (101") of each month for
28 expenditures incurred and services rendered in the previous month to:
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1 DSSlnvoicesCa)-fresnocountyca.gov. Payments by COUNTY's DSS shall be in arrears for actual services
2 provided during the preceding month, within forty-five (45) days after receipt, verification, and approval
3 of SUBRECIPIENT's invoices by COUNTY's DSS. A monthly activity report shall accompany the
4 invoice, reflecting services supported by the invoiced expenditures and be in a form and in such detail
5 as acceptable to the COUNTY's DSS. All final claims for funding shall be submitted by SUBRECIPIENT
6 within sixty (60) days following the final month of services. At the discretion of COUNTY's DSS Director
7 or his/her designee, COUNTY's DSS may deny payment of any invoice received more than sixty (60)
8 days following the final month of services.
9 At the discretion of COUNTY's DSS Director or designee, if an invoice is incorrect or is otherwise
10 not in proper form or detail, COUNTY's DSS Director or designee shall have the right to withhold
11 payment as to only that portion of the invoice that is incorrect or improper after five (5) days prior written
12 notice or email correspondence to SUBRECIPIENT. SUBRECIPIENT agrees to continue to provide
13 services for a period of ninety (90) days after written or email notification of an incorrect or improper
14 invoice. If after the ninety (90) day period the invoice has still not been corrected to COUNTY DSS'
15 satisfaction, COUNTY or COUNTY's DSS Director or designee may elect to terminate this Agreement,
16 pursuant to the termination provisions stated in Paragraph Three (3) of this Agreement.
17 6. MODIFICATION
18 A. Any matters of this Agreement may be modified from time to time by the written
19 consent of SUBRECIPIENT and COUNTY without, in any way, affecting the remainder.
20 B. Notwithstanding the above, changes to line items in Exhibit B, Budget Summary,
21 in an amount not to exceed 10% of the annual maximum compensation payable to SUBRECIPIENT as
22 identified in Section Four (4) of this Agreement, may be made with the written approval of COUNTY's
23 DSS Director or designee and SUBRECIPIENT. Budget line-item changes shall not result in any
24 change to the annual maximum compensation amount payable to SUBRECIPIENT, as stated herein.
25 C. SUBRECIPIENT agrees that reductions to the maximum compensation set forth
26 in Section Four (4) of this Agreement may be necessitated by a reduction in funding from State or
27 Federal sources. Any such reduction to the maximum compensation may be made with the written
28 approval of COUNTY's DSS Director or designee and SUBRECIPIENT. SUBRECIPIENT further
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1 understands that this Agreement is subject to any restrictions, limitations, or enactments of all legislative
2 bodies which affect the provisions, term, or funding of this agreement in any manner.
3 D. Minor changes to the Scope of Services, identified in this Agreement, may be
4 made with the mutual written approval of COUNTY's DSS Director or designee and SUBRECIPIENT.
5 Minor changes may include, but are not limited to changes that will not significantly alter the
6 responsibilities identified in Section One (1) and Exhibit A. Any changes to the services shall not result
7 in any change to the maximum compensation.
8 7. INDEPENDENT CONTRACTOR
9 In performance of the work, duties and obligations assumed by SUBRECIPIENT under this
10 Agreement, it is mutually understood and agreed that SUBRECIPIENT, including any and all of the
11 SUBRECIPIENT'S officers, agents, and employees will at all times be acting and performing as an
12 independent contractor, and shall act in an independent capacity and not as an officer, agent, servant,
13 employee, joint venturer, partner, or associate of the COUNTY. Furthermore, COUNTY shall have no
14 right to control or supervise or direct the manner or method by which SUBRECIPIENT shall perform its
15 work and function. However, COUNTY shall retain the right to administer this Agreement so as to verify
16 that SUBRECIPIENT is performing its obligations in accordance with the terms and conditions thereof.
17 SUBRECIPIENT and COUNTY shall comply with all applicable provisions of law and the rules and
18 regulations, if any, of governmental authorities having jurisdiction over matters the subject thereof.
19 Because of its status as an independent contractor, SUBRECIPIENT shall have absolutely no
20 right to employment rights and benefits available to COUNTY employees. SUBRECIPIENT shall be
21 solely liable and responsible for providing to, or on behalf of, its employees all legally-required employee
22 benefits. In addition, SUBRECIPIENT shall be solely responsible and save COUNTY harmless from all
23 matters relating to payment of SUBRECIPIENT'S employees, including compliance with Social Security
24 withholding and all other regulations governing such matters. It is acknowledged that during the term of
25 this Agreement, SUBRECIPIENT may be providing services to others unrelated to the COUNTY or to
26 this Agreement.
27 8. HOLD HARMLESS AND INDEMNIFICATION
28 SUBRECIPIENT agrees to indemnify, save, hold harmless, and at COUNTY'S request, defend
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1 the COUNTY, its officers, agents, and employees from any and all costs and expenses (including
2 attorney's fees and costs), damages, liabilities, claims, and losses occurring or resulting to COUNTY in
3 connection with the performance, or failure to perform, by SUBRECIPIENT, its officers, agents, or
4 employees under this Agreement, and from any and all costs and expenses (including attorney's fees
5 and costs), damages, liabilities, claims, and losses occurring or resulting to any person, firm, or
6 corporation who may be injured or damaged by the performance, or failure to perform, of
7 SUBRECIPIENT, its officers, agents, or employees under this Agreement.
8 The provisions of this Section Eight (8) shall survive termination of this Agreement.
9 9. INSURANCE
10 Without limiting the COUNTY's right to obtain indemnification from SUBRECIPIENT or any third
11 parties, SUBRECIPIENT, at its sole expense, shall maintain in full force and effect, the following insurance
12 policies or a program of self-insurance, including but not limited to, an insurance pooling arrangement or
13 Joint Powers Agreement (JPA)throughout the term of the Agreement:
14 A. Commercial General Liability
15 Commercial General Liability Insurance with limits of not less than Two Million Dollars
16 ($2,000,000.00) per occurrence and an annual aggregate of Four Million Dollars ($4,000,000.00). This
17 policy shall be issued on a per occurrence basis. COUNTY may require specific coverages including
18 completed operations, products liability, contractual liability, Explosion-Collapse-Underground, fire legal
19 liability or any other liability insurance deemed necessary because of the nature of this contract.
20 B. Automobile Liability
21 Comprehensive Automobile Liability Insurance with limits of not less than One Million Dollars
22 ($1,000,000.00) per accident for bodily injury and for property damages. Coverage should include any auto
23 used in connection with this Agreement, including both owned and non-owned vehicles.
24 C. Professional Liability
25 If SUBRECIPIENT employs licensed professional staff, (e.g., Ph.D., R.N., L.C.S.W., M.F.C.C.) in
26 providing services, Professional Liability Insurance with limits of not less than One Million Dollars
27 ($1,000,000.00) per occurrence, Three Million Dollars ($3,000,000.00) annual aggregate. SUBRECIPIENT
28 agrees that it shall maintain, at its sole expense, in full force and effect for a period of three (3)years
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1 following the termination of this Agreement, one or more policies of professional liability insurance with
2 limits of coverage as specified herein.
3 D. Worker's Compensation
4 A policy of Worker's Compensation insurance as may be required by the California Labor Code.
5 E. Additional Requirements Relating to Insurance
6 SUBRECIPIENT shall obtain endorsements to the Commercial General Liability insurance
7 naming the County of Fresno, its officers, agents, and employees, individually and collectively, as
8 additional insured, but only insofar as the operations under this Agreement are concerned. Such
9 coverage for additional insured shall apply as primary insurance and any other insurance, or
10 self-insurance, maintained by COUNTY, its officers, agents, and employees shall be excess only and
11 not contributing with insurance provided under SUBRECIPIENT's policies herein. This insurance shall
12 not be cancelled or changed without a minimum of thirty (30) days advance written notice given to
13 COUNTY.
14 SUBRECIPIENT hereby waives its right to recover from COUNTY, its officers, agents, and
15 employees any amounts paid by the policy of worker's compensation insurance required by this
16 Agreement. SUBRECIPIENT is solely responsible to obtain any endorsement to such policy that may be
17 necessary to accomplish such waiver of subrogation, but SUBRECIPIENT's waiver of subrogation under
18 this paragraph is effective whether or not SUBRECIPIENT obtains such an endorsement.
19 Within Thirty (30) days from the date SUBRECIPIENT signs and executes this Agreement,
20 SUBRECIPIENT shall provide certificates of insurance and endorsement as stated above for all of the
21 foregoing policies, as required herein, to the County of Fresno,
22 JSSContractlnsu ran ce(a_fresnocountyca.gov, Attention: Contract Analyst, stating that such insurance
23 coverage have been obtained and are in full force; that the County of Fresno, its officers, agents and
24 employees will not be responsible for any premiums on the policies; that for such worker's
25 compensation insurance the SUBRECIPIENT has waived its right to recover from the COUNTY, its
26 officers, agents, and employees any amounts paid under the insurance policy and that waiver does not
27 invalidate the insurance policy; that such Commercial General Liability insurance names the County of
28 Fresno, its officers, agents and employees, individually and collectively, as additional insured, but only
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1 insofar as the operations under this Agreement are concerned; that such coverage for additional insured
2 shall apply as primary insurance and any other insurance, or self-insurance, maintained by COUNTY, its
3 officers, agents and employees, shall be excess only and not contributing with insurance provided under
4 SUBRECIPIENT's policies herein; and that this insurance shall not be cancelled or changed without a
5 minimum of thirty (30) days advance, written notice given to COUNTY.
6 In the event SUBRECIPIENT fails to keep in effect at all times insurance coverage as herein
7 provided, the COUNTY may, in addition to other remedies it may have, suspend or terminate this
8 Agreement upon the occurrence of such event.
9 All policies shall be issued by admitted insurers licensed to do business in the State of
10 California, and such insurance shall be purchased from companies possessing a current A.M. Best, Inc.
11 rating of A FSC VII or better.
12 10. ASSIGNMENT AND SUBCONTRACTS
13 Neither party shall assign, transfer, or subcontract this Agreement nor their rights or duties under
14 this Agreement without the prior written consent of the other party. Any transferee, assignee or
15 subcontractor will be subject to all applicable provisions of this Agreement, and all applicable State and
16 Federal regulations. SUBRECIPIENT shall be held primarily responsible by COUNTY for the
17 performance of any transferee, assignee or subcontractor unless otherwise expressly agreed to in
18 writing by COUNTY. The use of subcontractor by SUBRECIPIENT shall not entitle SUBRECIPIENT to
19 any additional compensation than is provided for under this Agreement.
20 11. CONFLICT OF INTEREST
21 No officer, employee or agent of the COUNTY who exercises any function or responsibility for
22 planning and carrying out of the services provided under this Agreement shall have any direct or indirect
23 personal financial interest in this Agreement. In addition, no employee of the COUNTY shall be
24 employed by the SUBRECIPIENT under this Agreement to fulfill any contractual obligations with the
25 COUNTY. The SUBRECIPIENT shall comply with all Federal, State of California and local conflict of
26 interest laws, statutes, and regulations, which shall be applicable to all parties and beneficiaries under
27 this Agreement and any officer, employee, or agent of the COUNTY.
28 1H
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1 12. DISCLOSURE OF SELF-DEALING TRANSACTIONS
2 Members of the SUBRECIPIENT's Board of Directors shall disclose any self-dealing
3 transactions that they are a party to while SUBRECIPIENT is providing goods or performing services
4 under this agreement. A self-dealing transaction shall mean a transaction to which the SUBRECIPIENT
5 is a party and in which one or more of its directors has a material financial interest. Members of the
6 Board of Directors shall disclose any self-dealing transactions that they are a party to by completing and
7 signing a Self-Dealing Transaction Disclosure Form, attached hereto as Exhibit C and incorporated
8 herein by reference, and submitting it to the COUNTY prior to commencing with the self-dealing
9 transaction or immediately thereafter.
10 13. NON-DISCRIMINATION
11 During the performance of this Agreement, SUBRECIPIENT and its officers, employees, agents
12 and subcontractors shall not unlawfully discriminate in violation of any Federal, State or local law, rule or
13 regulation against any employee or applicant for employment, or recipient of services under this
14 Agreement, because of ethnic group identification, gender, gender identity, gender expression, sexual
15 orientation, color, physical disability, mental disability, medical condition, national origin, race, ancestry,
16 marital status, religion, or religious creed.
17 A. Domestic Partners and Gender Identity
18 For State fund-funded contracts of$100,000 or more, SUBRECIPIENT certifies that it complies
19 with Public Contract Code Section 10295.3.
20 B. Americans with Disabilities Act
21 SUBRECIPIENT shall comply with the Americans with Disabilities Act (ADA) of 1990, which
22 prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines
23 issued pursuant to the ADA (42 U.S.C. 12101 et seq.)
24 C. SUBRECIPIENT shall include the non-discrimination and compliance provisions of
25 this section in all subcontracts to perform work under this Agreement.
26 14. LIMITED ENGLISH PROFICIENCY
27 SUBRECIPIENT shall provide interpreting and translation services to persons participating in
28 SUBRECIPIENT's services who have limited or no English language proficiency, including services to
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1 persons who are deaf or blind. Interpreter and translation services shall be provided as necessary to
2 allow such participants meaningful access to the programs, services and benefits provided by
3 SUBRECIPIENT. Interpreter and translation services, including translation of SUBRECIPIENT's "vital
4 documents" (those documents that contain information that is critical for accessing SUBRECIPIENT's
5 services or are required by law) shall be provided to participants at no cost to the participant.
6 SUBRECIPIENT shall ensure that any employees, agents, subcontractor, or partners who interpret or
7 translate for a program participant, or who directly communicate with a program participant in a
8 language other than English, demonstrate proficiency in the participant's language and can effectively
9 communicate any specialized terms and concepts peculiar to SUBRECIPIENT's services.
10 15. CONFIDENTIALITY AND DATA SECURITY
11 All services performed by SUBRECIPIENT under this Agreement shall be in strict conformance
12 with all applicable Federal, State of California and/or local laws and regulations relating to confidentiality.
13 For the purpose of preventing the potential loss, misappropriation or inadvertent disclosure of
14 COUNTY data including sensitive or personal client information; abuse of COUNTY resources; and/or
15 disruption to COUNTY operations, individuals and/or agencies that enter into a contractual relationship
16 with COUNTY for the purpose of providing services under this Agreement must employ adequate data
17 security measures to protect the confidential information provided to SUBRECIPIENT by COUNTY,
18 including but not limited to the following:
19 A. Contractor-Owned Mobile/Wireless/Handheld Devices may not be connected to
20 COUNTY networks via personally owned mobile, wireless, or handheld devices, except when authorized
21 by COUNTY for telecommuting and then only if virus protection software currency agreements are in
22 place, and if a secure connection is used.
23 B. Contractor-Owned Computers or Computer Peripherals may not be brought into
24 COUNTY for use, including and not limited to mobile storage devices, without prior authorization from
25 COUNTY's Chief Information Officer or her designee. Data must be stored on a secure server approved
26 by COUNTY and transferred by means of a VPN (Virtual Private Network) connection, or another type of
27 secure connection of this type if any data is approved to be transferred.
28 C. County-Owned Computer Equipment— SUBRECIPIENT or anyone having an
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1 employment relationship with COUNTY may not use COUNTY computers or computer peripherals on
2 non-COUNTY premises without prior authorization from COUNTY's Chief Information Officer or her
3 designee.
4 D. SUBRECIPIENT may not store COUNTY's private, confidential, or sensitive data
5 on any hard-disk drive.
6 E. SUBRECIPIENT are responsible to employ strict controls to ensure the integrity
7 and security of COUNTY's confidential information and to prevent unauthorized access to data
8 maintained in computer files, program documentation, data processing systems, data files and data
9 processing equipment which stores or processes COUNTY data internally and externally.
10 F. Confidential client information transmitted to one party by the other by means of
11 electronic transmissions must be encrypted according to Advanced Encryption Standards (AES) of 128
12 BIT or higher. Additionally, a password or pass phrase must be utilized.
13 G. SUBRECIPIENT are responsible to immediately notify COUNTY of any breaches
14 or potential breaches of security related to COUNTY's confidential information, data maintained in
15 computer files, program documentation, data processing systems, data files and data processing
16 equipment which stores or processes COUNTY data internally or externally.
17 H. SUBRECIPIENT shall require its subcontractors to comply with the provisions of
18 this Data Security section.
19 16. CLEAN AIR AND WATER
20 In the event the funding under this Agreement exceeds One Hundred Fifty Thousand and
21 No/100 Dollars ($150,000.00), SUBRECIPIENT shall comply with all applicable standards, orders or
22 requirements issued under the Clean Air Act, as amended, 42 U.S. Code 7401 et seq., and the Federal
23 Water Pollution Control Act, 33 U.S. Code 1251 et seq. Under these laws and regulations,
24 SUBRECIPIENT shall:
25 A. Assure the COUNTY that no facility shall be utilized in the performance of this
26 Agreement that has been listed on the Environmental Protection Agency (EPA) list of Violating Facilities;
27 B. Notify COUNTY prior to execution of this Agreement of the receipt of any
28 communication from the Director, Office of Federal Activities, U.S. EPA indicating that a facility to be
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1 utilized in the performance of this Agreement is under consideration to be listed on the EPA list of
2 Violating Facilities;
3 C. Report each violation of the above laws to COUNTY and understand and agree
4 that the COUNTY will, in turn, report each violation as required to assure notification to the Federal
5 Emergency Management Agency (FEMA) and the appropriate Environmental Protection Agency
6 Regional Office; and
7 D. Include these requirements in each subcontract exceeding $150,000 financed in
8 whole or in part with federal assistance.
9 17. PROCUREMENT OF RECOVERED MATERIALS
10 In the performance of this Agreement, SUBRECIPIENT shall comply with section 6002 of the
11 Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The
12 requirements of Section 6002 include procuring only items designated in guidelines of the
13 Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of
14 recovered materials practicable, consistent with maintaining a satisfactory level of competition, where
15 the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the
16 preceding fiscal year exceeded $10,000. For contracts meeting this threshold SUBRECIPIENT shall
17 make maximum use of products containing recovered materials that are EPA-designated items unless
18 the product cannot be acquired:
19 i. Competitively within a timeframe providing for compliance with the
20 contract performance schedule;
21 ii. Meeting contract performance requirements; or
22 iii. At a reasonable price.
23 18. DRUG-FREE WORKPLACE REQUIREMENTS
24 For purposes of this paragraph, SUBRECIPIENT will be referred to as the "grantee". By drawing
25 funds against this grant award, the grantee is providing the certification that is required by regulations
26 implementing the Drug-Free Workplace Act of 1988, 45 CFR Part 76, Subpart F. These regulations
27 require certification by grantees that they will maintain a drug-free workplace. False certification or
28 violation of the certification shall be grounds for suspension of payments, suspension or termination of
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1 grants, or government wide suspension or debarment. SUBRECIPIENT shall also comply with the
2 requirements of the Drug-Free Workplace Act of 1990 (California Government Code section 8350 et
3 seq.).
4 19. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND
5 VOLUNTARY EXCLUSION-LOWER TIER COVERED TRANSACTIONS
6 A. COUNTY and SUBRECIPIENT recognize that SUBRECIPIENT is a recipient of
7 Federal assistance funds under the terms of this Agreement. By signing this Agreement,
8 SUBRECIPIENT agrees to comply with applicable Federal suspension and debarment regulations,
9 including but not limited to: 7CFR 3016.35, 29 CRF 97.35, 45 CFR 92.35, and Executive Order 12549.
10 By signing this Agreement, SUBRECIPIENT attests to the best of its knowledge and belief, that it and its
11 principals:
12 1) Are not presently debarred, suspended, proposed for debarment, declared
13 ineligible, or voluntarily excluded from participation in this transaction by any Federal department or
14 agency; and
15 2) Shall not knowingly enter into any lower tier covered transaction with an entity
16 or person who is debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
17 excluded from participation in this transaction by any Federal department or agency.
18 B. SUBRECIPIENT shall provide immediate written notice to COUNTY if at any time
19 during the term of this Agreement SUBRECIPIENT learns that the representations it makes above were
20 erroneous when made or have become erroneous by reason of changed circumstances
21 C. SUBRECIPIENT shall include a clause titled "Certification Regarding Debarment,
22 Suspension, Ineligibility, and Voluntary Exclusion — Lower Tier Covered Transactions" and similar in
23 nature to this Paragraph Twenty (20) in all lower tier covered transactions and in all solicitations for
24 lower tier covered transactions.
25 D. SUBRECIPIENT shall, prior to soliciting or purchasing goods and services in
26 excess of$25,000 funded by this Agreement, review and retain the proposed vendor's suspension and
27 debarment status at https://sam.gov/SAM/.
28 E. The certification in Paragraph Twenty (20) of this Agreement is a material
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1 representation of fact upon which COUNTY relied in entering into this Agreement.
2 20. GRIEVANCES
3 SUBRECIPIENT shall establish procedures for handling client complaints and/or grievances.
4 Such procedures will include provisions for informing clients of their rights to a State Hearing to resolve
5 such issues when appropriate.
6 21. PROHIBITION ON PUBLICITY
7 None of the funds, materials, property or services provided directly or indirectly under this
8 Agreement shall be used for SUBRECIPIENT's advertising, fundraising, or publicity (i.e., purchasing of
9 tickets/tables, silent auction donations, etc.) for the purpose of self-promotion. Notwithstanding the
10 above, publicity of the services described in Paragraph One (1) of this Agreement shall be allowed as
11 necessary to raise public awareness about the availability of such specific services when approved in
12 advance by the Director or designee and at a cost as provided by SUBRECIPIENT in writing for such
13 items as written/printed materials, the use of media (i.e., radio, television, newspapers) and any other
14 related expense(s).
15 22. LOBBYING AND POLITICAL ACTIVITY
16 None of the funds provided under this Agreement shall be used for publicity, lobbying or
17 propaganda purposes designed to support or defeat legislation pending in the Congress of the United
18 States of America or the Legislature of the State of California.
19 SUBRECIPIENT shall not directly or indirectly use any of the funds under this Agreement for any
20 political activity or to further the election or defeat of any candidate for public office.
21 23. STATE ENERGY CONSERVATION
22 SUBRECIPIENTS must comply with the mandatory standard and policies relating to energy
23 efficiency which are contained in the State Energy Conservation Plan issued in compliance with 42
24 United States (US) Code sections 6321, et. Seq.
25 24. FRATERNIZATION
26 SUBRECIPIENT shall establish procedures addressing fraternization between
27 SUBRECIPIENT'S staff and clients. Such procedures will include provisions for informing
28 SUBRECIPIENT'S staff and clients regarding fraternization guidelines.
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1 25. INTERPRETATION OF LAWS AND REGULATIONS
2 COUNTY reserves the right to make final interpretations or clarifications on issues relating to
3 Federal and State laws and regulations, to ensure compliance.
4 26. COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS
5 SUBRECIPIENT, its officers, consultants, subcontractors, agents, and employees shall comply
6 with all applicable State, Federal and local laws, regulations, and executive orders, as well as Federal
7 policies, procedures, and directives governing projects that utilize State and Federal Funds. This
8 includes laws, rules and regulations that pertain to construction, health and safety, labor, fair
9 employment practices, environmental protection, equal opportunity, fair housing, and all other matters
10 applicable or related to SUBRECIPIENT's services, the SUBRECIPIENT, its subcontractors, and all
11 eligible activities.
12 SUBRECIPIENT shall be responsible for obtaining all permits, licenses, and approvals required
13 for performing any activities under this Agreement, including those necessary to perform design,
14 implementation, operation, and maintenance of the activities. SUBRECIPIENT shall be responsible for
15 observing and complying with any applicable federal, state, and local laws, rules, and regulations
16 affecting any such work, specifically those including, but not limited to, environmental protection,
17 procurement, and safety laws, rules, regulations, and ordinances. SUBRECIPIENT shall provide copies
18 of permits and approvals to COUNTY upon request.
19 27. NO OBLIGATION BY FEDERAL GOVERNMENT
20 The Federal Government is not a party to this contract and is not subject to any obligations or
21 liabilities to the non-Federal entity, contractor, or any other party pertaining to any matter resulting from
22 this Agreement.
23 28. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED
24 ACTS
25 SUBRECIPIENT acknowledges that 31 U.S.C. Chapter 38 (Administrative Remedies for False
26 Claims and Statements) applies to SUBRECIPIENT's actions pertaining to this contract.
27
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1 29. RECORDS
2 A. Record Establishment and Maintenance
3 SUBRECIPIENT shall establish and maintain records in accordance with those
4 requirements prescribed by COUNTY, with respect to all matters covered by this Agreement.
5 SUBRECIPIENT shall retain all fiscal books, account records and client files for services performed
6 under this Agreement for at least five (5) years from date of final payment under this Agreement or until
7 all State and Federal audits are completed for that fiscal year, whichever is later.
8 B. Cost Documentation
9 1) SUBRECIPIENT shall submit to COUNTY within ten (10) calendar days
10 following the end of each month, all fiscal and program reports for that month. SUBRECIPIENT shall
11 also furnish to COUNTY such statements, records, data and information as COUNTY may request
12 pertaining to matters covered by this Agreement. In the event that SUBRECIPIENT fail to provide
13 reports as provided herein, it shall be deemed sufficient cause for COUNTY to withhold payments until
14 compliance is established.
15 2) All costs shall be supported by properly executed payrolls, time records,
16 invoices, vouchers, orders, or any other accounting documents pertaining in whole or in part to this
17 Agreement and they shall be clearly identified and readily accessible. The support documentation must
18 indicate the line budget account number to which the cost is charged.
19 3) COUNTY shall notify SUBRECIPIENT in writing within thirty (30) days of any
20 potential State or Federal audit exception discovered during an examination. Where findings indicate
21 that program requirements are not being met and State or Federal participation in this program may be
22 imperiled in the event that corrections are not accomplished by SUBRECIPIENT within thirty (30) days
23 of receipt of such notice from COUNTY, written notification thereof shall constitute COUNTY'S intent to
24 terminate this Agreement.
25 C. Service Documentation
26 SUBRECIPIENT agrees to maintain records to verify services under this Agreement
27 including names and addresses of clients served, if applicable, and the dates of service and a
28 description of services provided on each occasion. These records and any other documents pertaining
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1 in whole or in part to this Agreement shall be clearly identified and readily accessible.
2 30. SINGLE AUDIT CLAUSE
3 If SUBRECIPIENT expends Seven Hundred Fifty Thousand Dollars ($750,000) or more
4 in Federal and Federal flow-through monies annually, SUBRECIPIENT agrees to conduct an annual
5 audit in accordance with the requirements of the Single Audit Standards as set forth in Office of
6 Management and Budget (OMB) Title 2 of the Code of Federal Regulations Part 200. SUBRECIPIENT
7 shall submit said audit and management letter to COUNTY. The audit must include a statement of
8 findings or a statement that there were no findings. If there were negative findings, SUBRECIPIENT
9 must include a corrective action signed by an authorized individual. SUBRECIPIENT agrees to take
10 action to correct any material non-compliance or weakness found as a result of such audit. Such audit
11 shall be delivered to COUNTY's DSS, Administration, for review within nine (9) months of the end of any
12 fiscal year in which funds were expended and/or received for the program. Failure to perform the
13 requisite audit functions as required by this Agreement may result in COUNTY performing the necessary
14 audit tasks, or at COUNTY's option, contracting with a public accountant to perform said audit, or may
15 result in the inability of COUNTY to enter into future agreements with SUBRECIPIENT. All audit costs
16 related to this Agreement are the sole responsibility of SUBRECIPIENT.
17 A. A single audit report is not applicable if all SUBRECIPIENT's Federal contracts do
18 not exceed the Seven Hundred Fifty Thousand Dollars ($750,000) requirement or SUBRECIPIENT's
19 funding is through Drug related Medi-Cal. If a single audit is not applicable, a program audit must be
20 performed and a program audit report with management letter shall be submitted by SUBRECIPIENT to
21 COUNTY as a minimum requirement to attest to SUBRECIPIENT's solvency. Said audit report shall be
22 delivered to COUNTY's DSS, Administration, for review no later than nine (9) months after the close of
23 the fiscal year in which the funds supplied through this Agreement are expended. Failure to comply with
24 this Act may result in COUNTY performing the necessary audit tasks or contracting with a qualified
25 accountant to perform said audit. All audit costs related to this Agreement are the sole responsibility of
26 SUBRECIPIENT who agrees to take corrective action to eliminate any material noncompliance or
27 weakness found as a result of such audit. Audit work performed by COUNTY under this paragraph shall
28 be billed to the SUBRECIPIENT at COUNTY cost, as determined by COUNTY's Auditor-
-17-
1 Controller/Treasurer-Tax Collector.
2 B. SUBRECIPIENT shall make available all records and accounts for inspection by
3 COUNTY, the State of California, if applicable, the Comptroller General of the United States, the Federal
4 Grantor Agency, or any of their duly authorized representatives, at all reasonable times for a period of at
5 least three (3) years following final payment under this Agreement or the closure of all other pending
6 matters, whichever is later.
7 31. AUDITS AND INSPECTIONS
8 The SUBRECIPIENT shall at any time during business hours, and as often as the COUNTY may
9 deem necessary, make available to the COUNTY for examination all of its records and data with respect
10 to the matters covered by this Agreement. The SUBRECIPIENT shall, upon request by the COUNTY,
11 permit the COUNTY to audit and inspect all of such records and data necessary to ensure
12 SUBRECIPIENT 'S compliance with the terms of this Agreement.
13 If this Agreement exceeds ten thousand dollars ($10,000.00), SUBRECIPIENT shall be subject
14 to the examination and audit of the Auditor General for a period of three (3) years after final payment
15 under contract (California Government Code Section 8546.7).
16 In addition, SUBRECIPIENT shall cooperate and participate with COUNTY's fiscal review
17 process and comply with all final determinations rendered by the COUNTY's fiscal review process. If
18 COUNTY reaches an adverse decision regarding SUBRECIPIENT's services to consumers, it may
19 result in the disallowance of payment for services rendered; or in additional controls to the delivery of
20 services, or in the termination of this Agreement, at the discretion of COUNTY's DSS Director or
21 designee. If as a result of COUNTY's fiscal review process a disallowance is discovered due to
22 SUBRECIPIENT's deficiency, SUBRECIPIENT shall be financially liable for the amount previously paid
23 by COUNTY to SUBRECIPIENT and this disallowance will be adjusted from SUBRECIPIENT's future
24 payments, at the discretion of COUNTY's DSS Director or designee. In addition, COUNTY shall have
25 the sole discretion in the determination of fiscal review outcomes, decisions, and actions.
26 32. CHILD SUPPORT COMPLIANCE ACT
27 If this Agreement includes State funding in excess of$100,000, SUBRECIPIENT acknowledges
28 in accordance with Public Contract Code 7110, that:
-18-
1 A. SUBRECIPIENT recognizes the importance of child and family support
2 obligations and shall fully comply with all applicable state and federal laws relating to child and family
3 support enforcement, including, but not limited to, disclosure of information and compliance with
4 earnings assignment orders, as provided in Chapter 8 (commencing with section 5200) of Part 5 of
5 Division 9 of the Family Code; and
6 B. SUBRECIPIENT to the best of its knowledge is fully complying with the earnings
7 assignment orders of all employees and is providing the names of all new employees to the New Hire
8 Registry maintained by the California Employment Development Department.
9 33. CHILD ABUSE REPORTING
10 SUBRECIPIENT shall utilize a procedure acceptable to COUNTY to ensure that all of
11 SUBRECIPIENT'S employees, volunteers, consultants, subcontractor or agents performing services
12 under this Agreement shall report all known or suspected child abuse or neglect to one or more of the
13 agencies set forth in Penal Code Section 11165.9. This procedure shall include having all of
14 SUBRECIPIENT'S employees, volunteers, consultants, subcontractor or agents performing services
15 under this Agreement sign a statement that he or she knows of and will comply with the reporting
16 requirements set forth in Penal Code Section 11166. The statement to be utilized by SUBRECIPIENT is
17 set forth in Exhibit D, attached hereto and by this reference incorporated herein.
18 34. PRIORITY HIRING CONSIDERATIONS
19 If this Agreement includes State funding and services in excess of$200,000, SUBRECIPIENT
20 shall give priority consideration in filling vacancies in positions funded by the Agreement to qualified
21 recipients of aid under Welfare and Institutions Code Section 11200 in accordance with Public Contract
22 Code Section 10353.
23 35. SUBRECIPIENT'S NAME CHANGE
24 An amendment, assignment, or new agreement is required to change the name of
25 SUBRECIPIENT as listed on this Agreement. Upon receipt of legal documentation of the name change
26 COUNTY will process the agreement. Payment of invoices presented with a new name cannot be paid
27 prior to approval of said agreement.
28
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1 36. PROPERTY OF COUNTY
2 Any use of COUNTY funds provided under this Agreement, as specified in Exhibit B, for the
3 purchase of computer hardware, software, and printers must be approved by COUNTY prior to
4 purchase and must meet COUNTY specifications. SUBRECIPIENT agrees to take reasonable and
5 prudent steps to ensure the security of any and all said hardware and software provided to it by
6 COUNTY under this Agreement, and to maintain replacement-value insurance coverages on said
7 hardware and software approved by COUNTY.
8 In addition, all purchases over Five Thousand and No/100 Dollars ($5,000.00) made during the
9 life of this Agreement shall be identified as fixed assets with an assigned COUNTY Accounting Inventory
10 Number. These fixed assets shall be retained by COUNTY, as COUNTY property, in the event this
11 Agreement is terminated or upon expiration of this Agreement. The SUBRECIPIENT agrees to
12 participate in an annual inventory of all COUNTY fixed assets and shall be physically present when fixed
13 assets are returned to COUNTY possession at the termination or expiration of this Agreement.
14 SUBRECIPIENT is responsible for returning to COUNTY all COUNTY owned fixed assets upon the
15 expiration or termination of this Agreement.
16 37. PUBLIC INFORMATION
17 SUBRECIPIENT shall disclose COUNTY as a funding source in all public information and
18 program materials developed in support of contracted services.
19 38. NOTICES
20 The persons and their addresses having authority to give and receive notices under this
21 Agreement include the following:
22 COUNTY SUBRECIPIENT
23 Director of Social Services, County of Fresno Chief Executive Officer
P.O. Box 1912 VMS Family Counseling Services
24 Fresno, CA 93717-1912 2350 W. Shaw Avenue, Suite 116
25 Fresno, CA 93711
26 All notices between the COUNTY and SUBRECIPIENT provided for or permitted under this
27 Agreement must be in writing and delivered either by personal service, by first-class United States mail, or
28 by an overnight commercial courier service. A notice delivered by personal service is effective upon
-20-
1 service to the recipient. A notice delivered by first-class United States mail is effective three COUNTY
2 business days after deposit in the United States mail, postage prepaid, addressed to the recipient. A notice
3 delivered by an overnight commercial courier service is effective one COUNTY business day after deposit
4 with the overnight commercial courier service, delivery fees prepaid, with delivery instructions given for next
5 day delivery, addressed to the recipient. For all claims arising out of or related to this Agreement, nothing in
6 this section establishes, waives, or modifies any claims presentation requirements or procedures provided
7 by law, including but not limited to the Government Claims Act (Division 3.6 of Title 1 of the Government
8 Code, beginning with section 810).
9 39. CHANGE OF LEADERSHIP/MANAGEMENT
10 In the event of any change in the status of SUBRECIPIENT's leadership or management,
11 SUBRECIPIENT shall provide written notice to COUNTY within thirty (30) days from the date of change.
12 Such notification shall include any new leader or manager's name and address. "Leadership or
13 management" shall include any employee, member, or owner of SUBRECIPIENT who either a) directs
14 individuals providing services pursuant to this Agreement, b) exercises control over the manner in which
15 services are provided, or c) has authority over SUBRECIPIENT's finances.
16 40. ELECTRONIC SIGNATURE
17 The parties agree that this Agreement may be executed by electronic signature as provided in
18 this section. An "electronic signature" means any symbol or process intended by an individual signing
19 this Agreement to represent their signature, including but not limited to (1) a digital signature; (2) a faxed
20 version of an original handwritten signature; or (3) an electronically scanned and transmitted (for
21 example by PDF document) of a handwritten signature. Each electronic signature affixed or attached to
22 this Agreement (1) is deemed equivalent to a valid original handwritten signature of the person signing
23 this Agreement for all purposes, including but not limited to evidentiary proof in any administrative or
24 judicial proceeding, and (2) has the same force and effect as the valid original handwritten signature of
25 that person. The provisions of this section satisfy the requirements of Civil Code section 1633.5,
26 subdivision (b), in the Uniform Electronic Transaction Act (Civil Code, Division 3, Part 2, Title 2.5,
27 beginning with section 1633.1). Each party using a digital signature represents that it has undertaken
28 and satisfied the requirements of Government Code section 16.5, subdivision (a), paragraphs (1)
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1 through (5), and agrees that each other party may rely upon that representation. This Agreement is not
2 conditioned upon the parties conducting the transactions under it by electronic means and either party
3 may sign this Agreement with an original handwritten signature.
4 41. GOVERNING LAW
5 Venue for any action arising out of or related to this Agreement shall only be in Fresno County,
6 California. The rights and obligations of the parties and all interpretation and performance of this
7 Agreement shall be governed in all respects by the laws of the State of California.
8 42. DISPUTES
9 In the event of any dispute, claim, question, or disagreement arising from or relating to this
10 agreement or the breach thereof, the parties hereto shall use their best efforts to settle the dispute,
11 claim, question, or disagreement. To this effect, they shall consult and negotiate with each other in good
12 faith and, recognizing their mutual interests, attempt to reach a just and equitable solution satisfactory to
13 both parties. During this time, the parties will continue meeting their contract responsibilities. If the
14 parties do not reach such solution within a period of 60 days, then the parties may take whatever action
15 is available to them by law.
16 43. SEVERABILITY
17 If anything in this Agreement is found by a court of competent jurisdiction to be unlawful or
18 otherwise unenforceable, the balance of this Agreement remains in effect, and the parties shall make
19 best efforts to replace the unlawful or unenforceable part of this Agreement with lawful and enforceable
20 terms intended to accomplish the parties' original intent.
21 44. ENTIRE AGREEMENT
22 This Agreement constitutes the entire agreement between the SUBRECIPIENT and COUNTY
23 with respect to the subject matter hereof and supersedes all previous Agreement negotiations,
24 proposals, commitments, writings, advertisements, publications, and understanding of any nature
25 whatsoever unless expressly included in this Agreement.
26 ///
27 ///
28
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I IN WITNESS WHEREOF,the Mies hereto have executed this Agreement as of the day and year
2 W hereinabove written.
3 SUBRECIPIENT: COU1 ITY,OF FRESNO
j
4
5 Brian Pacheco,Chairman of the Board of
Print Name: �i�vta 5ovAewS Supervisors of the County of Fresno
8 -.
7 Tide: _ C,5.
Chairman of the Board,or
8 President,or any Vice President
ATTEST:
9 Bernice E.Seidel
10 Cleric of the Board of Supervisors
County of Fresno, State of California
11
12 / v
Print Name:-Uio y.
Title: eS B
13 Cvu 3FMq l dial Df6Cw- Deputy
14 Secretary(of Corporation), or
15 any Assistant Secretary, or
Chief Financial Officer,or
16 any Assistant Treasurer
17
18 Mailing Address:
19 2350 W. Shaw Avenue, Suite 116
20 Fresno, CA 93711
21 Contact:Victoria Sanders, Chief Executive Officer
Phone No: (559)573-4194
22
23
24
FOR ACCOUNTING USE ONLY.
25 Fund/Subclass: 0001/10000
26 ORG No.:56107001
Account No.:7870/0
27 MIA:sf
28
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Exhibit A
Page 1 of 6
SUMMARY OF SERVICES
ORGANIZATION: VMS Family Counseling Services, Professional Corporation
SERVICES: Resource Family Training and Support
ADDRESS: 2350 W. Shaw Avenue, Suites 116, Fresno, CA 93711
SERVICE ADDRESS: 2350 W. Shaw Avenue, Suites 116, Fresno, CA 93711
TELEPHONE: (559) 573-4194
CONTACT: Victoria Sanders, Chief Executive Officer
EMAIL: vicki@vmsfamilycs.com
A. SERVICE DESCRIPTION
VMS Family Counseling Services (SUBRECIPENT) will provide in-person and online training
and support services to resource families in Fresno, CA. SUBRECIPIENT will sustain the ability
to train a minimum of 465 resource families each contract year. The essence of the required
training and support services is to enhance the knowledge and skills of resource families and
assist them to meet the complex needs of children who are dependents of the Child Welfare
System. The training courses requested will meet DSS' and current and future Resource Family
Approval Written Directives requirements for ongoing resource family training and support the
capacity to care for children in foster care. In addition to ongoing training, SUBRECIPIENT will
also provide an array of support services for resource families which are important for resource
family satisfaction, appreciation, and retention. Training and support services will be consistent
with the principles and values of the Core Practice Model.
B. TARGET POPULATION
The target population is Fresno County resource parents. This includes currently licensed foster
care parents, NREFM's, and relative homes (kin) living in Fresno County. At the Department's
discretion, Foster Family Agency resource families may be included in certain trainings and
support services.
C. STAFFING LEVELS
SUBRECIPIENT will maintain a sufficient level of qualified staff to effectively conduct all
resource family training and support services, consistent with the Budget Narrative detailed in
Exhibit B, herein. Staff will have knowledge of trauma-informed trainings, particularly regarding
children in foster care, knowledge of Child Welfare Services, and knowledge of Resource
Family Approval requirements. Staff should also have experience facilitating core and
specialized trainings.
Exhibit A
Page 2of6
SUBRECIPIENT will be responsible for all training necessary to promote staff development
and/or effective service delivery. In addition, SUBRECIPIENT shall comply with any other
training required by DSS.
D. SUBRECIPIENT's RESPONSIBILITIES
The SUBRECIPIENT's services will be guided by the following:
• The trainings and services will increase the knowledge and skills of resource families
who care for children in out-of-home placements, ideally leading to higher resource
family satisfaction, appreciation, and retention, and ultimately improving child placement
stability and performance;
• SUBRECIPIENT will provide courses in a traditional classroom setting and a virtual
format at the discretion of DSS;
• SUBRECIPIENT will offer required Core Services in English and Spanish and make
available additional language support (interpretation) for parents who speak other
languages such as Hmong, Punjabi, and American Sign Language (ASL) for the Deaf
and Hard of Hearing;
• SUBRECIPIENT will develop courses based on a two (2) to three (3) hour format,
depending on topic. SUBRECIPIENT will offer core courses a minimum of 4 times per
year;
• SUBRECIPIENT's services will be offered on a weekly basis, both on weekdays and
weekends; and
• SUBRECIPIENT will provide all resource families that care for children 10 years of age
or older, a training on understanding how to use best practices for providing care and
supervision to children who have been commercially sexually exploited. SUBRECIPIENT
will provide the training in such a way that it is survivor-informed, culturally relevant, and
appropriate, and addresses issues related to stigma. Furthermore, the training will
address all the following topics:
o Recognizing indicators of commercial sexual exploitation;
o Harm reduction;
o Trauma informed care;
o Available County and State resources; and
o Perspectives of individuals or families who have experiences with commercial
sexual exploitation.
Required Core Training Courses
SUBRECIPIENT will have the capacity and experience to meet the minimum ongoing resource
family core training requirements. Courses acceptable to meet these requirements will include,
but are not limited to, the following topics:
• Trauma-informed care and attachment;
• Core Practice Model;
• Behavior management;
Exhibit A
Page 3of6
o An example of this will include training on positive discipline and the effects of child
abuse and neglect on child development.
• Supporting children and nonminor dependents in school;
• Effects of drug and alcohol abuse on children and nonminor dependents;
• Effects of domestic violence on children and nonminor dependents;
• Assisting with self-administration of psychotropic medications;
o An example of this will include training on health issues in foster care, including the
authorization, use, risks, benefits, assistance with self-administration, oversight,
and monitoring of psychotropic medications.
• Trauma, substance use disorder, and mental health treatments, including how to
access those treatments; and
• Emancipation and independent living.
Additional Training Courses
SUBRECIPIENT will have the capacity and experience to provide additional resource family
training courses. Courses may include, but are not limited to, the following:
• Parenting skills;
• CPR/First Aid;
• Building the self-esteem of children;
• Recordkeeping;
• Caregiver rights and responsibilities;
• The resource family grievance process;
• Licensing and placement regulations;
• Existing laws and procedures regarding the safety of foster youth;
• Transitioning and saying good-bye to foster children;
• Handling allegations against a resource family;
• Foster child's rights and responsibilities; and
• Child abuse identification, prevention, and treatment.
Required Specialized Training
SUBRECIPIENT will have the capacity and experience to provide additional specialized
training courses. Topics regarding children who require special care and supervision may
include, but are not limited to:
• Recognizing and assisting children with learning disabilities;
• Demands of children with special health care needs;
• Attention Deficit/Hyperactivity Disorder (ADHD);
• Autism Spectrum Disorders;
• Deafness, hearing loss, and blindness;
• Down Syndrome;
• Physical conditions (diabetes, epilepsy, heart conditions, cerebral palsy, leukemia,
sickle cell anemia, traumatic brain injury);
• Developmental and intellectual disabilities;
• Emotional disturbance;
• Infant care and stimulation;
• Sudden Infant Death Syndrome (SIDS)/abusive head trauma;
Exhibit A
Page 4 of 6
• Reproductive rights of foster youth;
• Cultural competency including sensitivity in relating to LGBTQ+, and transgender
youth; and
• Sexual Orientation, Gender Identity, and Expression (SOGIE).
Support Services
In addition to training, SUBRECIPIENT will coordinate, make available, and provide services
designed to improve the retention of and support to resource families. Examples of support
services include, but are not limited to:
• Coordination and/or facilitation of monthly support groups;
• Follow up activities such as phone calls and emails to check in with resource families;
• Strategies for coping with grief and trauma and;
• Partnering with DSS in the planning and coordination of DSS events focused on
resource families.
Service delivery requirements during COVID-19 and/or any other public emergency
SUBRECIPIENT provides essential services and as such, is to remain open to the public and
provide in-person, virtual, and/or a combination of modalities for services in conformance with
applicable State or County guidelines during the current pandemic and/or any other public
emergency that may arise in the future. Any proposed deviation in service delivery or staffing
levels in response to the current or future public emergencies must be approved by DSS prior to
implementation.
SUBRECIPIENT's Facility
SUBRECIPIENT's facility is located at 2350 W. Shaw Avenue, Suites 116, Fresno, CA 93711.
The facility will be open to the public, at a minimum, Monday-Friday, 8:00 am to 5:00 pm, and at
least twice a month for evening trainings and twice a month for weekend trainings.
Any proposed change in SUBRECIPIENT's location shall require written approval from the
County's DSS Director or designee prior to the commencement by SUBRECIPIENT of any
formal negotiation or legal procedure to secure an alternate location. Should SUBRECIPIENT
and COUNTY mutually agree that a change in location is necessary, SUBRECIPIENT shall use
the following guidelines in the identification of a new location:
• Within the Fresno metro area;
• Accessible to the public;
• Clean and welcoming atmosphere inside and outside; and
• Able to meet the needs of training for resource families.
Locations that are not freely accessible to the public are unacceptable. The location should
include a traditional classroom setting that has the capacity to accommodate a class size of up
to thirty (30) resource parents.
SUBRECIPIENT will obtain written approval from DSS prior to performing any capital
improvements or purchasing any equipment with a cost exceeding $5,000.00.
Exhibit A
Page 5of6
Other
SUBRECIPIENT will provide DSS a copy of any executed Agreement or Memorandum of
Understanding (MOU), including subcontractor budgets, between SUBRECIPIENT and any
subcontractors, if applicable. SUBRECIPIENT will provide DSS a copy of any Agreement or
MOU amendment or budget modification subsequently agreed upon by SUBRECIPIENT and
subcontractor. The use of a subcontractor shall not entitle SUBRECIPIENT to any additional
compensation than that provided under this Agreement.
SUBRECIPIENT will provide annual Civil Rights training to all staff at the beginning of every
calendar year and will provide verification of training completion to DSS by April 1. DSS will
provide documents needed for annual training and reporting.
SUBRECIPIENT's management staff will engage in contract meetings coordinated by DSS.
E. COUNTY RESPONSIBILITIES
DSS staff will coordinate and participate in monthly, bi-monthly, or quarterly meetings with
SUBRECIPIENT to review program outcomes and discuss contractual issues.
DSS will include SUBRECIPIENT's staff in DSS trainings that are relevant to the services as
described in the terms and conditions of this Agreement.
DSS staff will meet with SUBRECIPIENT's staff as often as needed to exchange pertinent
information, provide guidance, resolve problems, and work collaboratively to coordinate
services.
F. REPORTS AND OUTCOMES
DSS will consider SUBRECIPIENT performance levels when determining funding
recommendations for future Agreements. For the contract period, SUBRECIPIENT shall
document all resource family activities and services and will submit Monthly Activity Reports
(MARs) by the tenth (10th) of each month in a manner and format determined by DSS.
The overall goal of resource family training and support services is to enhance the knowledge
and skills of resource families in providing care and meeting the complex needs of children in
out-of-home placements, ultimately leading to increased retention of resource families and
improved placement stability, permanency, and well-being of children in-out-of-home
placements. The successful implementation of core and optional services by SUBRECIPIENT is
critical to the collective efforts to achieve this goal. The outcomes listed will measure the
success of SUBRECIPIENT's services. These outcomes may be modified at DSS' discretion as
required to ensure compliance with State mandates, upon written consent of COUNTY's DSS
Director or designee and SUBRECIPIENT. SUBRECIPIENT will report outcomes in each MAR
or alternate method determined by DSS.
Exhibit A
Page 6of6
Outcomes to be Reported Outcome Indicator(s)
Resource families will show 90% of resource families will report
improved competency for greater knowledge of trauma-
Core Competency parenting maltreated children. informed strategies to provide care
for maltreated children as measured
by a survey or other instrument.
Resource families will have 75% of resource families will report
reduced frustrations and feelings fewer issues of frustration, feelings of
of being overwhelmed while being overwhelmed, or other
providing care for maltreated indicators of secondary trauma as
children. measured by a survey or other
instrument.
Improve Resource
Family Retention Retention of resource families will The number of resource families that
improve as a result of increased forfeit their approval for reasons
support and training. associated with lack of support
services and/or trainings will
decrease, as measured by DSS
reports. *% indicator to be
determined.
Improvement will occur in child 90% of resource families will report
placement stability, permanency, greater knowledge of the importance
Child Stability, and well-being. of permanency, stability and well-
Permanency and being for children resulting from
Well-Being trauma-informed instruction as
measured by a survey or other
instrument.
EXHIBIT B
BUDGET SUMMARY -YEAR 1 (July 1, 2022 —June 30, 2023)
VENDOR NAME: VMS Family Counseling Services, Professional Corporation
CATEGORY BUDGET ITEM # TOTAL
Salaries 0100 $ 276,800.00
Payroll Taxes 0150 $ 28,000.00
Benefits 0200 $ 20,000.00
SUBTOTAL: $324,800.00
SERVICES & SUPPLIES
Insurance 0250 $ 5,000.00
Communications 0300 $ 6,100.00
Office Expense 0350 $ 30,000.00
Equipment 0400 $ 2,000.00
Facilities 0450 $ 3,000.00
Travel Costs 0500 $ 1,500.00
Program Supplies 0550 $ 10,000.00
Consultancy/Subcontracts 0600 $ 5,000.00
Fiscal & Audits 0650 $ 10,000.00
Training 0700 $ 2,000.00
Indirect Costs 0750 $ 7,460.00
SUBTOTAL: $ 82,060.00
TOTAL EXPENSES: $406,860.00
1
EXHIBIT B
BUDGET PERSONNEL DETAIL -YEAR 1 (July 1, 2022—June 30, 2023)
VENDOR NAME: VMS Family Counseling Services, Professional Corporation
SALARIES
% of Time Number of Monthly Salary/Wages
Position on Project Months Salary/Hourly Funds Requested
Wages for the Year
CEO/Clinical Director 25% (15-25 12 $3,333/month $40,000/year
hours per
week
Administrative Director 100% 12 $5,833/month $70,000/year
Trainer (x2) — Salaried and 100% 12 $5,000/month $60,000/year each
Full Time = $120,000 Total
Trainer (x1) — Hourly, Part Up to 75% 12 $30.00/hour $46,800/year for up
Time/As Needed to 30 hours per
week
Total Salaries/ $ 276,800.00
Wages
BENEFITS (Health Ins; Life Ins; Retirement; Other benefits)
Benefit Item (Calculation) Item Total
Health Insurance (medical @ 50%, dental @ 100%, and vision @ 100%) $ 20,000/year
TOTAL SALARIES AND BENEFITS: $ 296,800.00
2
EXHIBIT B
BUDGET DETAIL -YEAR 1 (July 1, 2022—June 30, 2023)
VENDOR NAME: VMS Family Counseling Services, Professional Corporation
BUDGET CATEGORY & DESCRIPTION/ SUBTOTAL TOTAL
LINE ITEM CALCULATION
0100 Salaries listed on previous page, n/a $276,800.00
(salaries) with total salaries listed here.
0150 (Payroll Payroll taxes are approximately n/a $28,000.00
Taxes) 10% of the payroll.
0200 Medical, dental, and vision n/a $20,000.00
(Benefits) insurance for staff, paid @ 50% of
cost.
0250 Malpractice insurance (25% of $1,000.00 $5,000.00
(Insurance) CEO, 100% of other employees)
Unemployment insurance $1,500.00
Workers Compensation Insurance $2,500.00
0300 Cell Phones $2,160.00 $6,100.00
(Communicati Fax/Landline and Internet $1,950.00
ons) (bundled)
Emails $360.00
Website $720.00
Misc. $910.00
0350 Rent $2,500.00 per month $30,000.00
(Office (approx.)
Expense)
0400 Software for video recording and $1,000.00 $2,000.00
(Equipment) producing
Misc. $1,000.00
0450 Lease on copy machine $2,000.00 $3,000.00
(Facilities) Misc. $1,000.00
0500 (Travel) Mileage @ current federal rate $1,500.00 $1,500.00
0550 General office supplies $3,000.00 $10,000.00
(Program Comfort items for parents, $7,000.00
Supplies) including objects and food for
trainings, etc.
Misc.
0600 HR $2,250.00 $5,000.00
(Consultants) Trainer @ $150.00/hour $1,500.00
Misc. $1,250.00
0650 (Fiscal Audit $8,000.00 $10,000.00
/Audits) Bookkeeper $2,000.00
3
EXHIBIT B
0700 Local or online training for staff n/a $2,000.00
(Training)
0750 (indirect 1/121" per month charge of 10% of $ 621.66/month $ 7,460.00
costs) services and supplies, excluding
salaries, benefits, etc.
TOTAL
EXPENSES $ 406,860.00 $406,860.00
4
EXHIBIT B
BUDGET DETAIL NARRATIVE -YEAR 1 (July 1, 2022 —June 30, 2023)
VENDOR NAME: VMS Family Counseling Services, Professional Corporation
SALARIES and BENEFITS
CEO/Clinical Director is at 25.00% FTE but allocating 15-25 hours of the work week in the first contract
year to ensure that all needs are met. This includes maintaining vendor relationships, oversight of payroll
and fiscal responsibilities/strategies, and having regular interactions with the Board of Directors and
financial advisors. The CEO/Clinical Director also provides direct oversight of VMS staff and reviews and
approves all training content that is provided to resource parents. CEO/Clinical Director also facilitates
trainings to all staff to ensure increased knowledge and provide other duties as needed.
Administrative Director at 100.00% FTE supports this contract by providing direct oversight on a day-to-
day basis with all staff, including approving work materials, maintaining scheduling and organization of
the program, engaging in contact with resource parents, trainers, and the County as required. The
Administrative Director also maintains regular contact with the CEO/Clinical director to provide information
about the day-to-day to activities of the program.
Two Trainers at 100.00% FTE provide the trauma-informed trainings to resource families, one-on-one
services for parents as needed and facilitates parent support groups.
One Trainer at up to 75.00% FTE on a part-time basis and paid hourly for providing approximately 1-30
hours per week as needed to facilitate and/or assist with the trainings and supportive services for parents.
Medical, dental, and vision insurance is included for employees. VMS covers 50% of the cost for medical,
and 100% of the cost for dental and vision, for the employee only. Employee's family members may be
enrolled, but VMS does not cover any portion of their insurance.
PAYROLL TAXES
Payroll taxes calculated as 10% of salaries.
INSURANCE
Insurance fees cover a 25% portion of malpractice insurance for the CEO/Clinical Director and covers all
staff meeting criteria that are employed on this contract. This also includes general liability insurance.
Workers compensation insurance is not included for the CEO, but is for all other staff employed under the
contract.
COMMUNICATIONS
Communication fees include phones for each of the trainers (x3), the Administrative Director, and 25% of
the CEO's phone line. This additionally includes a line for the fax machine, email addresses, and internet
services. This may also cover any other communication needs that arise for the services such as virtual
platform memberships, etc.
OFFICE EXPENSE
VMS Family Counseling Services BSF Program is located at 2350 W. Shaw Avenue, Suite 144, Fresno,
CA 93711. The rent until June 30, 2022 is set at$2340.74 per month. Costs after Year 1 include a 10%
increase.
EQUIPMENT
Equipment costs are estimated at a low cost during this fiscal year, as most of the materials that the
agency has from the previous contract are still in good condition and can be utilized, however, some new
equipment may be needed throughout all contract years.
5
EXHIBIT B
FACILITIES
Facilities costs include the lease of a new copy machine and the cost for actual copies made. This also
covers additional facilities costs that may be required such as general maintenance,janitorial services,
office deep cleaning, etc.
TRAVEL COSTS
Travel costs include mileage reimbursement for employees and the CEO, for all travel that is incurred on
behalf of the program. This also covers any training-based travel for all contracted staff.
PROGRAM SUPPLIES
Program supplies include materials for staff and resource parents to utilize, books to increase the size of
the VMS library that resource parents are able to access, and online resources that resource parents can
have access to as needed. Program supplies also include refreshments and any other training related
items for resource parents when they do come into the office, as well as small gifts (not in the form of
cash or cash gift card)for resource parents for events such as holidays, resource parent appreciation
month, etc. It additionally includes office supplies, such as paper, pens, binders, etc.
SUBCONTRACTS
Subcontracts includes paying for an external trainer to provide the RISE training to resource parents, as
needed. It also covers the cost of IT support, and the external HR organization that is used. Other
subcontractors may be utilized on an as needed basis for service delivery.
FISCAL AND AUDITS
Fiscal and audits includes annual audits by Sampson and Sampson, LLP, or another external auditing
firm that is commensurate in ability. Fiscal may also include costs incurred due to the
external/independent bookkeeper, as well as the cost for payroll, quickbooks, etc.
TRAINING
Training costs include training to ensure that staff maintain CPR and First Aide compliance and are
trained on the most pertinent and up to date information relevant to the training topics provided to
resource families. Other trainings needed for direct service may occur.
INDIRECT COSTS
Indirect costs include administrative expenses such as clerical, administrative support, and any
administrative fees associated with the services. It also covers other items that are not in the direct
services budget which may include legal fees, additional facility costs including utilities, etc. This includes
10% of the budgeted cost for the year, excluding salaries, payroll taxes, and benefits.
6
EXHIBIT B
BUDGET SUMMARY -YEAR 2 (July 1, 2023 —June 30, 2024)
VENDOR NAME: VMS Family Counseling Services, Professional Corporation
CATEGORY BUDGET ITEM # TOTAL
Salaries 0100 $ 288,640.00
Payroll Taxes 0150 $ 28,864.00
Benefits 0200 $ 25,000.00
SUBTOTAL: $ 342,504.00
SERVICES & SUPPLIES
Insurance 0250 $ 6,000.00
Communications 0300 $ 6,500.00
Office Expense 0350 $ 33,000.00
Equipment 0400 $ 3,000.00
Facilities 0450 $ 3,000.00
Travel Costs 0500 $ 1,500.00
Program Supplies 0550 $ 10,000.00
Consultancy/Subcontracts 0600 $ 6,000.00
Fiscal & Audits 0650 $ 12,000.00
Training 0700 $ 2,000.00
Indirect Costs 0750 $ 8,300.00
SUBTOTAL: $ 91,300.00
TOTAL EXPENSES: $433,804.00
7
EXHIBIT B
BUDGET PERSONNEL DETAIL -YEAR 2 (July 1, 2023—June 30, 2024)
VENDOR NAME: VMS Family Counseling Services, Professional Corporation
SALARIES
% of Time Number of Monthly Salary/Wages
Position on Project Months Salary/Hourly Funds Requested
Wages
CEO/Clinical Director 25% (10 hours 12 $3,333/month $40,000.00
per week)
Administrative Director 100% 12 $6,125/month $73,500.00
Full Time Trainers (x2) 100% 12 $5,250/month $63,000 each =total
each $126,000.00
Part Time Trainer (1-30 Up to 75% 12 $31.50/hour $49,140.00
hours per week/as needed)
Total Salaries/ $ 28g 640.00
Wages
BENEFITS (Health Ins; Life Ins; Retirement; Other benefits)
Benefit Item (Calculation) Item Total
Medical (@ 50%), Dental (@100%) and Vision (@100%)for employees $ 25,000.00
TOTAL SALARIES AND BENEFITS: $ 313,640.00
8
EXHIBIT B
BUDGET DETAIL -YEAR 2 (July 1, 2023—June 30, 2024)
VENDOR NAME: VMS Family Counseling Services, Professional Corporation
BUDGET CATEGORY & DESCRIPTION/ SUBTOTAL TOTAL
LINE ITEM CALCULATION
0100 Salaries listed above (including n/a $288,640.00
(Salaries) 5% yearly pay increase)
0150 (Payroll 10% of Salaries n/a $28,864.00
Taxes)
0200 Includes medical @ 50% for n/a $25,000.00
(Benefits) employees, 100% of dental and
vision, no coverage for families
(employees can pay at 100%)
0250 Malpractice Insurance $1,000.00 $6,000.00
(Insurance) Unemployment Insurance $2,000.00
Workers Compensation Insurance $3,000.00
0300 Cell Phones $2,500.00 $6,500.00
(Communicati Fax/Landline and Internet $2,000.00
ons) (bundled)
Emails $900.00
Website $1,100.00
0350 (Office Rent including 10% yearly $2,750.00/month $33,000.00
Expense) increase
0400 n/a $3,000.00
(Equipment) New technical equipment
0450 $1,750.00 $3,000.00
(Facilities) Lease on copy machine $1,000.00
Replacement of furniture or other
facilities needs. $250.00
Misc.
0500 (Travel n/a $1,500.00
Costs) Travel costs and mileage paid @
federal rate
0550 $3,000.00 $10,000.00
(Program General office supplies $7,000.00
Supplies) Comfort items for parents,
including objects and food for
trainings, etc.
Misc.
0600 $400/month $6,000.00
(Consultants) HR $1,000/year
RISE Training $200.00
Misc.
0650 (Fiscal/ $9,000.00 $12,000.00
Audits) Fiscal Audits $3,000.00
Book Keeper
0700 n/a $2,000.00
(Training) Local in person and online training
for staff
9
EXHIBIT B
0750 (Indirect 1/121h per month charge of 10% of $ 691.66/month $8,300.00
Costs) services and supplies, excluding
salaries, benefits, etc.
TOTAL
EXPENSES $ 433,804.00 $ 433,804.00
10
EXHIBIT B
BUDGET DETAIL NARRATIVE -YEAR 2 (July 1, 2023—June 30, 2024)
VENDOR NAME: VMS Family Counseling Services, Professional Corporation
SALARIES and BENEFITS
CEO/Clinical Director at 25.00% FTE provides direct oversight of VMS staff and reviews and approves all
training content that is provided to resource parents. CEO/Clinical Director also facilitates trainings to all
staff to ensure increased knowledge and provides other duties as needed.
Administrative Director at 100.00% FTE supports this contract by providing direct oversight on a day-to-
day basis with all staff, including approving work materials, maintaining scheduling and organization of
the program, engaging in contact with resource parents, trainers, and the County as required. The
Administrative Director also maintains regular contact with the CEO/Clinical director to provide information
about the day-to-day to activities of the program.
Two Trainers at 100.00% FTE provide the trauma-informed trainings to resource families, one-on-one
services for parents as needed and facilitates parent support groups.
One Trainer at up to 75.00% FTE on a part-time basis and paid hourly for providing approximately 1-30
hours per week as needed to facilitate and/or assist with the trainings and supportive services for parents.
Medical, dental, and vision insurance is included for employees. VMS covers 50% of the cost for medical,
and 100% of the cost for dental and vision, for the employee only. Employee's family members may be
enrolled, but VMS does not cover any portion of their insurance.
PAYROLL TAXES
Payroll taxes calculated as 10% of salaries.
INSURANCE
Insurance fees cover a 25% portion of malpractice insurance for the CEO/Clinical Director and covers all
staff meeting criteria that are employed on this contract. This also includes general liability insurance.
Workers compensation insurance is not included for the CEO, but is for all other staff employed under the
contract.
COMMUNICATIONS
Communication fees include phones for each of the trainers (x3), the Administrative Director, and 25% of
the CEO's phone line. This additionally includes a line for the fax machine, email addresses, and internet
services. This may also cover any other communication needs that arise for the services such as virtual
platform memberships, etc.
OFFICE EXPENSE
VMS Family Counseling Services BSF Program is located at 2350 W. Shaw Avenue, Suite 144, Fresno,
CA 93711. The rent until June 30, 2022 is set at$2340.74 per month. Costs after Year 1 include a 10%
increase.
EQUIPMENT
Equipment costs to cover any computer, software, video recording equipment, etc. needed for the
trainings.
11
EXHIBIT B
FACILITIES
Facilities costs include the lease of a new copy machine and the cost for actual copies made. This also
covers additional facilities costs that may be required such as general maintenance,janitorial services,
office deep cleaning, etc.
TRAVEL COSTS
Travel costs include mileage reimbursement for employees and the CEO, for all travel that is incurred on
behalf of the program. This also covers any training-based travel for all contracted staff.
PROGRAM SUPPLIES
Program supplies include materials for staff and resource parents to utilize, books to increase the size of
the VMS library that resource parents are able to access, and online resources that resource parents can
have access to as needed. Program supplies also include refreshments and any other training related
items for resource parents when they do come into the office, as well as small gifts (not in the form of
cash or cash gift card)for resource parents for events such as holidays, resource parent appreciation
month, etc. It additionally includes office supplies, such as paper, pens, binders, etc.
SUBCONTRACTS
Subcontracts includes paying for an external trainer to provide the RISE training to resource parents, as
needed. It also covers the cost of IT support, and the external HR organization that is used. Other
subcontractors may be utilized on an as needed basis for service delivery.
FISCAL AND AUDITS
Fiscal and audits includes annual audits by Sampson and Sampson, LLP, or another external auditing
firm that is commensurate in ability. Fiscal may also include costs incurred due to the
external/independent bookkeeper, as well as the cost for payroll, quickbooks, etc.
TRAINING
Training costs include training to ensure that staff maintain CPR and First Aide compliance and are
trained on the most pertinent and up to date information relevant to the training topics provided to
resource families. Other trainings needed for direct service may occur.
INDIRECT COSTS
Indirect costs include administrative expenses such as clerical, administrative support, and any
administrative fees associated with the services. It also covers other items that are not in the direct
services budget which may include legal fees, additional facility costs including utilities, etc. This includes
10% of the budgeted cost for the year, excluding salaries, payroll taxes, and benefits.
12
EXHIBIT B
BUDGET SUMMARY-YEAR 3 (July 1, 2024—June 30, 2025)
VENDOR NAME: VMS Family Counseling Services, Professional Corporation
CATEGORY BUDGET ITEM # TOTAL
Salaries 0100 $ 300,964.00
Payroll Taxes 0150 $ 30,096.00
Benefits 0200 $ 30,000.00
SUBTOTAL: $ 361,060.00
SERVICES & SUPPLIES
Insurance 0250 $ 7,500.00
Communications 0300 $ 8,500.00
Office Expense 0350 $ 37,000.00
Equipment 0400 $ 3,000.00
Facilities 0450 $ 3,000.00
Travel Costs 0500 $ 2,000.00
Program Supplies 0550 $ 10,000.00
Consultancy/Subcontracts 0600 $ 7,500.00
Fiscal & Audits 0650 $ 14,000.00
Training 0700 $ 3,000.00
Indirect Costs 0750 $ 9,550.00
SUBTOTAL: $ 105,050.00
TOTAL EXPENSES: $466,110.00
13
EXHIBIT B
BUDGET PERSONNEL DETAIL -YEAR 3 (July 1, 2024—June 30, 2025)
VENDOR NAME: VMS Family Counseling Services, Professional Corporation
SALARIES
% of Time Number of Monthly Salary/Wages
Position on Project Months Salary/Hourly Funds Requested
Wages
CEO/Clinical Director 25% (10 hours 12 $3,333/month $40,000.00
per week)
Administrative Director 100% 12 $6,431/month $77,172.00
Full Time Trainers (x2) 100% 12 $5,513/month $66,156 x2 =
$132,312.00 total
Part Time Trainer (1-30 Up to 75% 12 $33/hour $51,480.00
hours per week/as needed)
Total Salaries/ $ 300,964.00
Wages
BENEFITS (Health Ins; Life Ins; Retirement; Other benefits)
Benefit Item (Calculation) Item Total
Health Benefits (medical @ 50%) dental @ 100% and vision at 100% for $ 30,000.00
employees
TOTAL SALARIES AND BENEFITS: $ 330,964.00
14
EXHIBIT B
BUDGET DETAIL -YEAR 3 (July 1, 2024—June 30, 2025)
VENDOR NAME: VMS Family Counseling Services, Professional Corporation
BUDGET CATEGORY & DESCRIPTION/ SUBTOTAL TOTAL
LINE ITEM CALCULATION
0100 Salaries listed above (including n/a $300,964.00
(Salaries) 5% increase)
0150 (Payroll 10% of Salaries n/a $30,096.00
Taxes)
0200 Includes medical @ 50% for n/a $ 30,000.00
(Benefits) employees, 100% of dental and
vision for employees only
0250 Malpractice Insurance $1,000.00 $7,500.00
(Insurance) Unemployment Insurance $3,000.00
Workers Compensation Insurance $3,500.00
0300 Cell Phones $3,500.00 $8,500.00
(Communicati Fax/Landline and Internet $2,000.00
ons) (bundled)
Emails $1,000.00
Website $1,100.00
Misc. $900.00
0350 (Office Rent including 10% yearly $ 3,083.33/month $37,000.00
Expense) increase
0400 New technical equipment n/a $3,000.00
(Equipment)
0450 Lease on copy machine $1,750.00 $3,000.00
(Facilities) Replacement of furniture or other $1,000.00
facilities needs.
Misc. $250.00
0500 (Travel Travel costs and mileage paid @ n/a $2,000.00
Costs) federal rate
0550 General office supplies $3,000.00 $10,000.00
(Program Comfort items for parents, $7,000.00
Supplies) including objects and food for
trainings, etc.
Misc.
0600 HR $400/month $7,500.00
(Consultants) RISE Training $1,000/year
Misc. $1,700.00
0650 (Fiscal/ Fiscal Audits $11,000.00 $14,000.00
Audits) Book Keeper $3,000.00
0700 Local in person and online training n/a $3,000.00
(Training) for staff
15
EXHIBIT B
0750 (Indirect 1/121h per month charge of 10% of $795.83/month $9,550.00
Costs) services and supplies, excluding
salaries, benefits, etc.
TOTAL
EXPENSES $466,110.00 $466,110.00
16
EXHIBIT B
BUDGET DETAIL NARRATIVE -YEAR 3 (July 1, 2024—June 30, 2025)
VENDOR NAME: VMS Family Counseling Services, Professional Corporation
SALARIES and BENEFITS
CEO/Clinical Director at 25.00% FTE provides direct oversight of VMS staff and reviews and approves all
training content that is provided to resource parents. CEO/Clinical Director also facilitates trainings to all
staff to ensure increased knowledge and provides other duties as needed.
Administrative Director at 100.00% FTE supports this contract by providing direct oversight on a day-to-
day basis with all staff, including approving work materials, maintaining scheduling and organization of
the program, engaging in contact with resource parents, trainers, and the County as required. The
Administrative Director also maintains regular contact with the CEO/Clinical director to provide information
about the day-to-day to activities of the program.
Two Trainers at 100.00% FTE provide the trauma-informed trainings to resource families, one-on-one
services for parents as needed and facilitates parent support groups.
One Trainer at up to 75.00% FTE on a part-time basis and paid hourly for providing approximately 1-30
hours per week as needed to facilitate and/or assist with the trainings and supportive services for parents.
Medical, dental, and vision insurance is included for employees. VMS covers 50% of the cost for medical,
and 100% of the cost for dental and vision, for the employee only. Employee's family members may be
enrolled, but VMS does not cover any portion of their insurance.
PAYROLL TAXES
Payroll taxes calculated as 10% of salaries.
INSURANCE
Insurance fees cover a 25% portion of malpractice insurance for the CEO/Clinical Director and covers all
staff meeting criteria that are employed on this contract. This also includes general liability insurance.
Workers compensation insurance is not included for the CEO, but is for all other staff employed under the
contract.
COMMUNICATIONS
Communication fees include phones for each of the trainers (x3), the Administrative Director, and 25% of
the CEO's phone line. This additionally includes a line for the fax machine, email addresses, and internet
services. This may also cover any other communication needs that arise for the services such as virtual
platform memberships, etc.
OFFICE EXPENSE
VMS Family Counseling Services BSF Program is located at 2350 W. Shaw Avenue, Suite 144, Fresno,
CA 93711. The rent until June 30, 2022 is set at$2340.74 per month. Costs after Year 1 include a 10%
increase.
EQUIPMENT
Equipment costs to cover any computer, software, video recording equipment, etc. needed for the
trainings.
17
EXHIBIT B
FACILITIES
Facilities costs include the lease of a new copy machine and the cost for actual copies made. This also
covers additional facilities costs that may be required such as general maintenance,janitorial services,
office deep cleaning, etc.
TRAVEL COSTS
Travel costs include mileage reimbursement for employees and the CEO, for all travel that is incurred on
behalf of the program. This also covers any training-based travel for all contracted staff.
PROGRAM SUPPLIES
Program supplies include materials for staff and resource parents to utilize, books to increase the size of
the VMS library that resource parents are able to access, and online resources that resource parents can
have access to as needed. Program supplies also include refreshments and any other training related
items for resource parents when they do come into the office, as well as small gifts (not in the form of
cash or cash gift card)for resource parents for events such as holidays, resource parent appreciation
month, etc. It additionally includes office supplies, such as paper, pens, binders, etc.
SUBCONTRACTS
Subcontracts includes paying for an external trainer to provide the RISE training to resource parents, as
needed. It also covers the cost of IT support, and the external HR organization that is used. Other
subcontractors may be utilized on an as needed basis for service delivery.
FISCAL AND AUDITS
Fiscal and audits includes annual audits by Sampson and Sampson, LLP, or another external auditing
firm that is commensurate in ability. Fiscal may also include costs incurred due to the
external/independent bookkeeper, as well as the cost for payroll, quickbooks, etc.
TRAINING
Training costs include training to ensure that staff maintain CPR and First Aide compliance and are
trained on the most pertinent and up to date information relevant to the training topics provided to
resource families. Other trainings needed for direct service may occur.
INDIRECT COSTS
Indirect costs include administrative expenses such as clerical, administrative support, and any
administrative fees associated with the services. It also covers other items that are not in the direct
services budget which may include legal fees, additional facility costs including utilities, etc. This includes
10% of the budgeted cost for the year, excluding salaries, payroll taxes, and benefits.
18
EXHIBIT B
BUDGET SUMMARY -YEAR 4 (July 1, 2025 —June 30, 2026)
VENDOR NAME: VMS Family Counseling Services, Professional Corporation
CATEGORY BUDGET ITEM # TOTAL
Salaries 0100 $ 314,572.00
Payroll Taxes 0150 $ 31,457.00
Benefits 0200 $ 35,000.00
SUBTOTAL: $ 381,029.00
SERVICES & SUPPLIES
Insurance 0250 $ 8,500.00
Communications 0300 $ 9,500.00
Office Expense 0350 $ 40,000.00
Equipment 0400 $ 5,000.00
Facilities 0450 $ 5,000.00
Travel Costs 0500 $ 2,500.00
Program Supplies 0550 $ 10,000.00
Consultancy/Subcontracts 0600 $ 9,000.00
Fiscal & Audits 0650 $ 16,000.00
Training 0700 $ 4,000.00
Indirect Costs 0750 $ 10,950.00
SUBTOTAL: $ 120,450.00
TOTAL EXPENSES: $ 501,479.00
19
EXHIBIT B
BUDGET PERSONNEL DETAIL -YEAR 4 (July 1, 2025—June 30, 2026)
VENDOR NAME: VMS Family Counseling Services, Professional Corporation
SALARIES
% of Time Number of Monthly Salary/Wages
Position on Project Months Salary/Hourly Funds Requested
Wages
CEO/Clinical Director 25% (10 hours 12 $3,333/month $40,000.00
per week)
Administrative Director 100% 12 $6,753/month $81,036.00
Full Time Trainer (x2) 100% 12 $5,789/month $69,468 each =
$138,936.00 total
Part Time Trainer (1-30 Up to 75% 12 $35/hour $54,600.00
hours per week as needed)
Total Salaries/ $ 314,572.00
Wages
BENEFITS (Health Ins; Life Ins; Retirement; Other benefits)
Benefit Item (Calculation) Item Total
Health Benefits (medical @ 50%) dental @ 100% and vision @ 100% for $ 35,000.00
employees
TOTAL SALARIES AND BENEFITS: $ 349,572.00
20
EXHIBIT B
BUDGET DETAIL -YEAR 4 (July 1, 2025—June 30, 2026)
VENDOR NAME: VMS Family Counseling Services, Professional Corporation
BUDGET CATEGORY & DESCRIPTION/ SUBTOTAL TOTAL
LINE ITEM CALCULATION
0100 Salaries listed above including 5% n/a $ 314,572.00
(Salaries) increase
0150 (Payroll 10% of Salaries n/a $ 31,457.00
Taxes)
0200 Includes medical @ 50% for n/a $ 35,000.00
(Benefits) employees, 100% of dental and
vision, no coverage for families
(employees can pay at 100%)
0250 Malpractice Insurance $1,500.00 $8,500.00
(Insurance) Unemployment Insurance $3,500.00
Workers Compensation Insurance $3,500.00
0300 Cell Phones $3,500.00 $9,500.00
(Communicati Fax/Landline and Internet $2,500.00
ons) (bundled)
Emails $1,500.00
Website $2,000.00
0350 (Office Rent including 10% yearly $3,333.33/month $40,000.00
Expense) increase
0400 New technical equipment n/a $5,000.00
(Equipment)
0450 Lease on copy machine $1,750.00 $5,000.00
(Facilities) Replacement of furniture or other $3,000.00
facilities needs.
Misc. $250.00
0500 (Travel Travel costs and mileage paid @ n/a $ 2,500.00
Costs) federal rate
0550 General office supplies $3,000.00 $10,000.00
(Program Comfort items for parents, $7,000.00
Supplies) including objects and food for
trainings, etc.
Misc.
0600 HR $400/month $9,000.00
(Consultants) RISE Training $1,000/year
Misc. $3,200.00
0650 (Fiscal/ Fiscal Audits $12,000.00 $16,000.00
Audits) Book Keeper $4,000.00
0700 Local in person and online training n/a $4,000.00
(Training) for staff
21
EXHIBIT B
0750 (Indirect 1/121h per month charge of 10% of $912.50/month $10,950.00
Costs) services and supplies, excluding
salaries, benefits, etc.
TOTAL
EXPENSES $ 501,479.00 $ 501,479.00
22
EXHIBIT B
BUDGET DETAIL NARRATIVE -YEAR 4 (July 1, 2025—June 30, 2026)
VENDOR NAME: VMS Family Counseling Services, Professional Corporation
SALARIES and BENEFITS
CEO/Clinical Director at 25.00% FTE provides direct oversight of VMS staff and reviews and approves all
training content that is provided to resource parents. CEO/Clinical Director also facilitates trainings to all
staff to ensure increased knowledge and provides other duties as needed.
Administrative Director at 100.00% FTE supports this contract by providing direct oversight on a day-to-
day basis with all staff, including approving work materials, maintaining scheduling and organization of
the program, engaging in contact with resource parents, trainers, and the County as required. The
Administrative Director also maintains regular contact with the CEO/Clinical director to provide information
about the day-to-day to activities of the program.
Two Trainers at 100.00% FTE provide the trauma-informed trainings to resource families, one-on-one
services for parents as needed and facilitates parent support groups.
One Trainer at up to 75.00% FTE on a part-time basis and paid hourly for providing approximately 1-30
hours per week as needed to facilitate and/or assist with the trainings and supportive services for parents.
Medical, dental, and vision insurance is included for employees. VMS covers 50% of the cost for medical,
and 100% of the cost for dental and vision, for the employee only. Employee's family members may be
enrolled, but VMS does not cover any portion of their insurance.
PAYROLL TAXES
Payroll taxes calculated as 10% of salaries.
INSURANCE
Insurance fees cover a 25% portion of malpractice insurance for the CEO/Clinical Director and covers all
staff meeting criteria that are employed on this contract. This also includes general liability insurance.
Workers compensation insurance is not included for the CEO, but is for all other staff employed under the
contract.
COMMUNICATIONS
Communication fees include phones for each of the trainers (x3), the Administrative Director, and 25% of
the CEO's phone line. This additionally includes a line for the fax machine, email addresses, and internet
services. This may also cover any other communication needs that arise for the services such as virtual
platform memberships, etc.
OFFICE EXPENSE
VMS Family Counseling Services BSF Program is located at 2350 W. Shaw Avenue, Suite 144, Fresno,
CA 93711. The rent until June 30, 2022 is set at$2340.74 per month. Costs after Year 1 include a 10%
increase.
EQUIPMENT
Equipment costs to cover any computer, software, video recording equipment, etc. needed for the
trainings.
23
EXHIBIT B
FACILITIES
Facilities costs include the lease of a new copy machine and the cost for actual copies made. This also
covers additional facilities costs that may be required such as general maintenance,janitorial services,
office deep cleaning, etc.
TRAVEL COSTS
Travel costs include mileage reimbursement for employees and the CEO, for all travel that is incurred on
behalf of the program. This also covers any training-based travel for all contracted staff.
PROGRAM SUPPLIES
Program supplies include materials for staff and resource parents to utilize, books to increase the size of
the VMS library that resource parents are able to access, and online resources that resource parents can
have access to as needed. Program supplies also include refreshments and any other training related
items for resource parents when they do come into the office, as well as small gifts (not in the form of
cash or cash gift card)for resource parents for events such as holidays, resource parent appreciation
month, etc. It additionally includes office supplies, such as paper, pens, binders, etc.
SUBCONTRACTS
Subcontracts includes paying for an external trainer to provide the RISE training to resource parents, as
needed. It also covers the cost of IT support, and the external HR organization that is used. Other
subcontractors may be utilized on an as needed basis for service delivery.
FISCAL AND AUDITS
Fiscal and audits includes annual audits by Sampson and Sampson, LLP, or another external auditing
firm that is commensurate in ability. Fiscal may also include costs incurred due to the
external/independent bookkeeper, as well as the cost for payroll, quickbooks, etc.
TRAINING
Training costs include training to ensure that staff maintain CPR and First Aide compliance and are
trained on the most pertinent and up to date information relevant to the training topics provided to
resource families. Other trainings needed for direct service may occur.
INDIRECT COSTS
Indirect costs include administrative expenses such as clerical, administrative support, and any
administrative fees associated with the services. It also covers other items that are not in the direct
services budget which may include legal fees, additional facility costs including utilities, etc. This includes
10% of the budgeted cost for the year, excluding salaries, payroll taxes, and benefits.
24
EXHIBIT B
BUDGET SUMMARY -YEAR 5 (July 1, 2026 —June 30, 2027)
VENDOR NAME: VMS Family Counseling Services, Professional Corporation
CATEGORY BUDGET ITEM # TOTAL
Salaries 0100 $ 330,684.00
Payroll Taxes 0150 $ 33,068.00
Benefits 0200 $ 40,000.00
SUBTOTAL: $ 403,752.00
SERVICES & SUPPLIES
Insurance 0250 $ 9,000.00
Communications 0300 $ 10,000.00
Office Expense 0350 $ 47,000.00
Equipment 0400 $ 5,000.00
Facilities 0450 $ 5,000.00
Travel Costs 0500 $ 2,500.00
Program Supplies 0550 $ 10,000.00
Consultancy/Subcontracts 0600 $ 10,000.00
Fiscal & Audits 0650 $ 16,000.00
Training 0700 $ 3,500.00
Indirect Costs 0750 $ 11,800.00
SUBTOTAL: $ 129,800.00
TOTAL EXPENSES: $ 533,552.00
25
EXHIBIT B
BUDGET PERSONNEL DETAIL -YEAR 5 (July 1, 2026—June 30, 2027)
VENDOR NAME: VMS Family Counseling Services, Professional Corporation
SALARIES
% of Time Number of Monthly Salary/Wages
Position on Project Months Salary/Hourly Funds Requested
Wages
CEO/Clinical Director 25% (10 hours 12 $ 3,500/month $ 42,000.00
per week)
Administrative Director 100% 12 $7,091/month $85,092.00
Full Time Trainer (x2) 100% 12 $6,078/month $72,936 each =
$145,872.00
Part Time Trainer (1-30 Up to 75% 12 $37/hour $57,720.00
hours per week as needed)
Total Salaries/ $ 330,684.00
Wages
BENEFITS (Health Ins; Life Ins; Retirement; Other benefits)
Benefit Item (Calculation) Item Total
Health Benefits (Medical @ 50%, Dental @ 100%, Vision @ 100%) $ 40,000.00
TOTAL SALARIES AND BENEFITS: $ 370,684.00
26
EXHIBIT B
BUDGET DETAIL -YEAR 5 (July 1, 2026—June 30, 2027)
VENDOR NAME: VMS Family Counseling Services, Professional Corporation
BUDGET CATEGORY & DESCRIPTION/ SUBTOTAL TOTAL
LINE ITEM CALCULATION
0100 Salaries listed above (including n/a $330,684.00
(Salaries) 5% increase)
0150 (Payroll 10% of Salaries n/a $33,068.00
Taxes)
0200 Includes medical @ 50% for n/a $40,000.00
(Benefits) employees, 100% of dental and
vision, no coverage for families
(employees can pay at 100%)
0250 Malpractice Insurance $1,500.00 $9,000.00
(Insurance) Unemployment Insurance $3,000.00
Workers Compensation Insurance $4,500.00
0300 Cell Phones $3,500.00 $10,000.00
(Communicati Fax/Landline and Internet $2,500.00
ons) (bundled)
Emails $2,000.00
Website $2,000.00
0350 (Office Rent including 10% yearly $3,916.67/month $47,000.00
Expense) increase
0400 n/a $5,000.00
(Equipment) New technical equipment
0450 $1,750.00 $5,000.00
(Facilities) Lease on copy machine $3,000.00
Replacement of furniture or other
facilities needs. $250.00
Misc.
0500 (Travel n/a $2,500.00
Costs) Travel costs and mileage paid @
federal rate
0550 $3,000.00 $10,000.00
(Program General office supplies $7,000.00
Supplies) Comfort items for parents,
including objects and food for
trainings, etc.
Misc.
0600 $400/month $10,000.00
(Consultants) HR $1,000/year
RISE Training $4,200.00
Misc.
0650 (Fiscal/ $12,000.00 $16,000.00
Audits) Fiscal Audits $4,000.00
Book Keeper
0700 n/a $3,500.00
(Training) Local in person and online training
for staff
27
EXHIBIT B
0750 (Indirect $983.33/month $11,800.00
Costs) 1/121h per month charge of 10% of
services and supplies, excluding
salaries, benefits, etc.
TOTAL
EXPENSES $533,552.00 $533,552.00
28
EXHIBIT B
BUDGET DETAIL NARRATIVE -YEAR 5 (July 1, 2026—June 30, 2027)
VENDOR NAME: VMS Family Counseling Services, Professional Corporation
SALARIES and BENEFITS
CEO/Clinical Director at 25.00% FTE provides direct oversight of VMS staff and reviews and approves all
training content that is provided to resource parents. CEO/Clinical Director also facilitates trainings to all
staff to ensure increased knowledge and provides other duties as needed.
Administrative Director at 100.00% FTE supports this contract by providing direct oversight on a day-to-
day basis with all staff, including approving work materials, maintaining scheduling and organization of
the program, engaging in contact with resource parents, trainers, and the County as required. The
Administrative Director also maintains regular contact with the CEO/Clinical director to provide information
about the day-to-day to activities of the program.
Two Trainers at 100.00% FTE provide the trauma-informed trainings to resource families, one-on-one
services for parents as needed and facilitates parent support groups.
One Trainer at up to 75.00% FTE on a part-time basis and paid hourly for providing approximately 1-30
hours per week as needed to facilitate and/or assist with the trainings and supportive services for parents.
Medical, dental, and vision insurance is included for employees. VMS covers 50% of the cost for medical,
and 100% of the cost for dental and vision, for the employee only. Employee's family members may be
enrolled, but VMS does not cover any portion of their insurance.
PAYROLL TAXES
Payroll taxes calculated as 10% of salaries.
INSURANCE
Insurance fees cover a 25% portion of malpractice insurance for the CEO/Clinical Director and covers all
staff meeting criteria that are employed on this contract. This also includes general liability insurance.
Workers compensation insurance is not included for the CEO, but is for all other staff employed under the
contract.
COMMUNICATIONS
Communication fees include phones for each of the trainers (x3), the Administrative Director, and 25% of
the CEO's phone line. This additionally includes a line for the fax machine, email addresses, and internet
services. This may also cover any other communication needs that arise for the services such as virtual
platform memberships, etc.
OFFICE EXPENSE
VMS Family Counseling Services BSF Program is located at 2350 W. Shaw Avenue, Suite 144, Fresno,
CA 93711. The rent until June 30, 2022 is set at$2340.74 per month. Costs after Year 1 include a 10%
increase.
EQUIPMENT
Equipment costs to cover any computer, software, video recording equipment, etc. needed for the
trainings.
29
EXHIBIT B
FACILITIES
Facilities costs include the lease of a new copy machine and the cost for actual copies made. This also
covers additional facilities costs that may be required such as general maintenance,janitorial services,
office deep cleaning, etc.
TRAVEL COSTS
Travel costs include mileage reimbursement for employees and the CEO, for all travel that is incurred on
behalf of the program. This also covers any training-based travel for all contracted staff.
PROGRAM SUPPLIES
Program supplies include materials for staff and resource parents to utilize, books to increase the size of
the VMS library that resource parents are able to access, and online resources that resource parents can
have access to as needed. Program supplies also include refreshments and any other training related
items for resource parents when they do come into the office, as well as small gifts (not in the form of
cash or cash gift card)for resource parents for events such as holidays, resource parent appreciation
month, etc. It additionally includes office supplies, such as paper, pens, binders, etc.
SUBCONTRACTS
Subcontracts includes paying for an external trainer to provide the RISE training to resource parents, as
needed. It also covers the cost of IT support, and the external HR organization that is used. Other
subcontractors may be utilized on an as needed basis for service delivery.
FISCAL AND AUDITS
Fiscal and audits includes annual audits by Sampson and Sampson, LLP, or another external auditing
firm that is commensurate in ability. Fiscal may also include costs incurred due to the
external/independent bookkeeper, as well as the cost for payroll, quickbooks, etc.
TRAINING
Training includes training costs to ensure that staff maintain CPR and First Aide compliance and are
trained on the most pertinent and up to date information relevant to the training topics provided to
resource families. Other trainings needed for direct service may occur.
INDIRECT COSTS
Indirect costs include administrative expenses such as clerical, administrative support, and any
administrative fees associated with the services. It also covers other items that are not in the direct
services budget which may include legal fees, additional facility costs including utilities, etc. This includes
10% of the budgeted cost for the year, excluding salaries, payroll taxes, and benefits.
30
Exhibit C
Page 1 of 2
SELF-DEALING TRANSACTION DISCLOSURE FORM
In order to conduct business with the County of Fresno (hereinafter referred to as "County"),
members of a contractor's board of directors (hereinafter referred to as "County Contractor"),
must disclose any self-dealing transactions that they are a party to while providing goods,
performing services, or both for the County. A self-dealing transaction is defined below:
'A self-dealing transaction means a transaction to which the corporation is a party and in
which one or more of its directors has a material financial interest"
The definition above will be utilized for purposes of completing this disclosure form.
INSTRUCTIONS
(1) Enter board member's name, job title (if applicable), and date this disclosure is being
made.
(2) Enter the board member's company/agency name and address.
(3) Describe in detail the nature of the self-dealing transaction that is being disclosed to
the County. At a minimum, include a description of the following:
a. The name of the agency/company with which the corporation has the
transaction; and
b. The nature of the material financial interest in the Corporation's transaction that
the board member has.
(4) Describe in detail why the self-dealing transaction is appropriate based on applicable
provisions of the Corporations Code.
(5) Form must be signed by the board member that is involved in the self-dealing
transaction described in Sections (3) and (4).
Exhibit C
Page 2 of 2
(1) Company Board Member Information:
Name: Date:
Job
Title:
(2) Company/Agency Name and Address:
(3) Disclosure (Please describe the nature of the self-dealing transaction you are a party to):
(4) Explain why this self-dealing transaction is consistent with the requirements of Corporations
Code 5233 (a):
5 Authorized Signature
Signature: Date:
Exhibit D
NOTICE OF CHILD ABUSE REPORTING LAW
The undersigned hereby acknowledges that Penal Code section 11166 and the
contractual obligations between County of Fresno (COUNTY) and VMS Family
Counseling Services, Professional Corporation (PROVIDER) related to provision of
Training and Support services for COUNTY's resource families, requires that the
undersigned report all known or suspected child abuse or neglect to one or more of the
agencies set forth in Penal Code (P.C.) section (§) 11165.9.
For purposes of the undersigned's child abuse reporting requirements, "child
abuse or neglect" includes physical injury inflicted by other than accidental means upon
a child by another person, sexual abuse as defined in P.C. §11165.1, neglect as defined
in P.C. §11165.2, willful cruelty or unjustifiable punishment as defined in P.C. §11165.3,
and unlawful corporal punishment or injury as defined in P.C. §11165.4.
A child abuse report shall be made whenever the undersigned, in his or her
professional capacity or within the scope of his or her employment, has knowledge of or
observes a child whom the undersigned knows or reasonably suspects has been the
victim of child abuse or neglect. (P.0 §11166.) The child abuse report shall be made to
any police department or sheriff's department (not including a school district police or
security department), or to any county welfare department, including Fresno County
Department of Social Services' 24 Hour CARELINE. (See PC §11165.9.)
For purposes of child abuse reporting, a "reasonable suspicion" means that it is
objectively reasonable for a person to entertain a suspicion, based upon facts that could
cause a reasonable person in a like position, drawing, when appropriate, on his or her
training and experience, to suspect child abuse or neglect. The pregnancy of a child
does not, in and of itself, constitute a basis for reasonable suspicion of sexual abuse.
(P.C. §11166(a)(1).)
Substantial penalties may be imposed for failure to comply with these child abuse
reporting requirements.
Further information and a copy of the law may be obtained from the department
head or designee.
I have read and understand the above statement and agree to comply with the
child abuse reporting requirements.
SIGNATURE DATE
0872fcfx