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LEASE AGREEMENT
Agreement No. 15-340
THIS LEASE AGREEMENT (hereinafter LEASE) is made and entered into this 11!Jay
of ~ , 2015, by and between CLAY STREET CAPITAL, INC. 300 Montgomery
Street, Suite 528, San Francisco, CA 94104, (hereinafter "LESSOR"), and the COUNTY OF
FRESNO, a political subdivision of the State of California, 2220 Tulare Street, 16th Floor,
Fresno, CA 93721-2120, (hereinafter "LESSEE"). LESSOR and LESSEE shall also be
referred to herein singularly as a "Party" and collectively, as "Parties".
1. LEASED PREMISES -LESSOR hereby leases to LESSEE the office space at
9 the location commonly known as 1821 Fulton Street, Fresno, CA 93721, which is
10 approximately 20,560 square feet, together with fifty-eight (58) parking stalls (hereinafter
11 "Premises").
12 2. NEW LEASE -The Parties agree that effective July 1, 2015, the prior lease
13 agreement for the Premises, entered into between the Parties on September 18, 2007 (County
14 Agt.#07 -403) shall terminate, and shall be replaced and superseded in all respects by this
15 LEASE.
16 3. TERM -The term of this LEASE shall be for five (5) years, July 1, 2015 through
17 June 30, 2020 (hereinafter "Initial Term") After the Initial Term of this LEASE, this LEASE will
18 renew automatically for two consecutive (2) one-year periods, unless either Party provides
19 One Hundred Eighty (180} days written notice of non-renewal prior to the end of the then
20 current term of this LEASE. In no event shall the term of this LEASE extend beyond June 30,
21 2022.
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4. RENT -LESSEE agrees to pay to LESSOR rent (hereinafter the "Base Rent") in
advance beginning the Effective Date of this LEASE on a month-to-month basis according to
the following schedule:
Ill
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Lease Period
July 1, 2015
July 1, 2016
July 1, 2017
July 1, 2018
July 1, 2019
July 1, 2020
July, 1, 2021
Rent Per Month
$ 26,411.38
$ 27,203.72
$ 28,019.83
$ 28,860.43
$ 29,726.24
$ 30,618.03
$ 31,536.57
5. UTILITIES-LESSEE shall pay those metered costs associated with its use of
8 natural gas and electricity, and to include vvater, garbage and sewer fees, which are in add~ion
9 to the rent. LESSEE shall also pay all oosts associated with its use of telephone service.
10 6. USE-LESSEE shall use the Premises as office space for the Department of
11 Social Services or any other County department or authorized agent. LESSEE agrees to
12 comply with all applicabe laws, ordinances and regulations in connection with such use.
13 LESSOR covenants that: (i) to its actual knowedge, the Premises are suitable for the
14 intended use and are in compliance with all applicable laws, ordinances and regulations,
15 including but not limited to safety regulations, health and building codes; and (ii) the Premises
16 shall remain in such corrpliance throughout the term of this LEASE ..
17 7. MAINTENANCE-LESSOR shall be responsible for the structural condition of the
18 Premises and for all exterior maintenance, including but not limited to the air conditioning,
19 heating, plumbing systems, electrical systems, fire sprinkler systems, roof, painting, reglobing,
20 landscaping and parking lot. In addition, LESSOR shall provide janitorial services, including
21 paper supplies, according to the Janitorial Schedule as shown in Exhibit "A", attached hereto
22 and by this reference incorporated herein. LESSOR covenants that the Premises shall be
23 maintained in substantially the same condition as that existing at the commencement of this
24 LEASE, normal wear and tear excepted.
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8. LESSEE IMPROVEMENTS TO PREMISES/PAYMENT TERMS -LESSOR shall
construct tenant improvements (hereinafter "Tenant Improvements") as shown in Exhibit 8,
attached hereto and incorporated herein by reference, and in the final Tenant Improvement
drawings, plans and specifications. The final Tenant Improvements drawings, plans and
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specifications shall be approved in writing by both LESSOR and LESSEE's Director of Social
Services, or their respective authorized representatives. LESSOR shall not commence
construction of the Tenant Improvements prior to receipt of such written approval from
LESSEE's authorized representative, which approval shall not be unreasonably withheld or
delayed. Further, any modifications to Exhibit B or to the final Tenant Improvement drawings,
plans and spedfications shall be approved in writing by such authorized representatives of
both LESSOR and LESSEE prior to commencement of construction of sudl modifications,
which approval shall not be unreasonably withheld or delayed. LESSOR shall provide all
labor, material and equipment for the completion of the above-described work in accordance
with Exhibit B, and the final Tenant Improvement drawings, plans and specifications.
LESSOR and LESSEE agree that the total cost for the Tenant Improvements shall not
exceed the sum of $685,000.00, to which cost LESSOR shall contribute One Hundred Fifty
Thousand ($150,000.00) which shall include LESSEE'S architectural design and construction
documents, building permits and site inspection reports, including tte cost of preliminary
materials. LESSEE shall pay the remaining cost in an amount not to exceed $535,000.00 as
follows: LESSEE shall pay to LESSOR LESSEE'S share of the Tenant Improvements, which
shall be in addition to the Base Rent. LESSEE'S cost for Tenant Improvements (hereinafter
the "TI Rent") shall be amortized over five (5) years and shall accrue interest at seven pert;ent
(7%) per year as described in Exhibit C, attached hereto and by this reference incorporated
herein; provided, however, that LESSOR and LESSEE agree that Exhibit C is intended as a
hypothetical amortization schedule and upon determination of LESSEE'S actual shared cost of
the Tenant Improvements, the hypothetical amortization schedule will be replaced with an
amortization schedule that reflects the actual cost and payment terms of the Tenant
Improvements.
Should either party to this LEASE terminate this LEASE prior to completion of the five
(5) year amortization period to pay for the Tenant Improvements described in this Section 8,
then LESSEE shall pay to LESSOR, in one lump sum, an amount equal to the unamortized
principal balance of LESSEE's share of the cost of the Tenant Improvements. within forty-five
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1 (45) days after the LEASE termination date.
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9. COMPLIANCE WITH ALL LAWS-As to the Premises, LESSOR acknowledges
public funds are used for payments made by LESSEE under this LEASE and for "public works"
project(s). Accordingly, LESSOR shall comply with, and shall ensure compliance by all
contractors and subcontractors with, all applicable laws and egulations, includingthe payment
of prevailing wages pursuant to Section 1770 et.seq. of the Labor Code.
10. ESTOPPEL STATEMENT -LESSEE shall at any time and from time to time,
within thirty (30) days after written request by LESSOR, execute, acknowledge and deliver to
LESSOR a certificate in writing stating: (i) that this LEASE is unmodified and in full force and
effect, or if there have been any modifications, that this LEASE is in full force and effect as
modified and stating the date and the nature of each modification; (ii) the date to which rental
and all other sums payable hereunder have been paid; (iii) that, to LESSEE'S knowledge
without investigation, LESSOR is not in default in the performance of any of its obligations
under this LEASE, that LESSEE has given no notice of default to LESSOR and that no event
has occurred which, but for the expiration of the applicable time period, wouk:l constitute an
event of default hereunder, or if LESSEE alleges that any such default, notice or event has
occurred, specifying the same in reasonable detail; and (iv) such other matters as may
reasonably be requested by LESSOR or any institutional lender, mortgagee, trustee,
beneficiary, or prospective purchaser of the Premises, provided, however, that such other
matters are acceptable to LESSEE and do not diminish any rights or increase any obligations
provided to or imposed upon LESSEE under this LEASE.
11. BREACH OF OBLIGATION TO MAINTAIN -In the event LESSOR breaches its
obligation to maintain the Premises as herein provided, LESSEE shall give written notice to
LESSOR within fifteen ( 15) days of the discovery of such breach. LESSOR shall then have
thirty (30) days from the date of notice to cure its breach; provided, however, that if such
default continues for thirty (30) days after written notice thereof from LESSEE to LESSOR
(and if such default is other than the payment of money and cannot be cured within such thirty
(30) days), then LESSOR will not be in default hereunder if within such thirty (30) day period,
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1 LESSOR commences the curing of such default and diligently and in good faith prosecutes the
2 same to completion. If the period for cure expires and if, in LESSEE'S reasonable
3 determination, LESSOR has failed to cure, then LESSEE may, at its electbn:
4 {A) terminate this LEASE as provided in Section 13. hereinbelow. In such case,
5 subject to and without waiver of LESSEE's obligations under Section 8 of this
6 LEASE, LESSEE shall have the right to demand LESSOR refund any monies
7 which, in the judgment of LESSEE, were paid to LESSOR pursuant to the LEASE
8 but which were not earned by LESSOR by consequence of its breach. Upon
9 receipt of such demand, LESSOR shall promptly refund all such monies; or
10 {B) cure LESSOR'S breach in which case LESSEE may deduct the reasonable cost of
11 such cure, together with reasonable administrative costs, from LESSEE'S future
12 rent obligation {but LESSEE'S decision to cure LESSOR'S breach shall not
13 constitute a waiver of any rights or remedies that LESSEE may have arising from
14 this LEASE or by operation of law.)
15 12. DESTRUCTION OR DAMAGE FROM CASUALTY-If the Premises are damaged
16 or destroyed as a result of fire, earthquake, act of God, or any other identifiable event d a
17 sudden, unexpected, or unusual nature {hereinafter the "Casualty''), then LESSOR shall either
18 promptly and diligently repair the damage at its own cost, or terminate the LEASE as
19 hereinafter provided.
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{A) LESSOR'S Election to Repair: If LESSOR elects to repair the Casualty damage
to the Premises, then it shall within thirty {30) days after the date of Casualty
provide written notice {hereinafter the "Notice of Repair") to LESSEE indicating
the anticipated time required to repair. LESSOR shall bear the cost of all repairs
to the Premises, including the cost to repair any alterations or fixtures instaHed or
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attached thereto by LESSEE. Such repairs shall restore the Premises to
substantially the same condition as that existing immediately prior to the Casualty
damage and such repairs shall also be made in compliance with all applicable
state and local building codes. LESSOR shall not be liable to LESSEE for {i)
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compensation for any loss of business, or any inconvenience or annoyance
arising from repair of the Premises as a result of the Casualty e>eept for rent
reduction as hereinafter provided or (ii) any damage caused by the negligence or
willful misconduct of LESSEE or its officers, agents, invitees or employees.
LESSEE shall be responsible at its sole cost and expense for the replacement of
its personal property.
(B) LESSOR'S Election to Terminate Due to Casualty: LESSOR may only elect
to terminate the LEASE due to Casualty if: the Premises have been destroyed or
substantially destroyed by said Casualty and the estimated time to repair the
Premises exceeds one hundred twenty (120) days from the date of the Casualty.
LESSOR shall provide LESSEE with written notice cl its election to terminate
within thirty (30) days after the date of Casualty, in accordance with the
provisions of Section 13. hereinbelow.
(C) Rent Reduction Due to Casualty: In the event of Casualty, LESSEE'S
obligation to pay rent shall be reduced beginning on the date of the Casualty in
an amount proportionate to the damage caused to the Premises by the Casualty
as reasonably determined by LESSEE. If LESSOR elects to repair the Premises
pursuant to the terms of this LEASE, then the rent reduction shall continue until
the date of substantial completion of the repairs.
(D) LESSEE'S Election to Terminate Due to Casualty: If LESSEE does not receive a
Notice of Repair from LESSOR within thirty (30} days after a Casualty, or if the
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anticipated period of repair contained in the Notice of Repair exceeds one
hundred twenty (120) days, then LESSEE may elect to terminate this LEASE as
provided in Section 13. hereinbelow. In such case, subject to and without waiver
of LESSEE's obligations under Section 8 of this LEASE, LESSEE shall have the
right to demand that LESSOR refund any monies which, in the judgment of
LESSEE, were paid to LESSOR pursuant to the LEASE but which were not
earned by LESSOR by consequence of the Casualty. Upon receipt of such
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1 demand, LESSOR shall promptly refund all such monies.
2 13. TERMINATION-If either LESSOR or LESSEE has an election under the terms
3 hereof to terminate this LEASE and such Party so elects, then written notice of such
4 termination shall be provided to the non-terminating Party, specifying a termination date not
5 less than ninety (90) days from the date of said notice.
6 In case of any termination of this LEASE by LESSEE, either the County Administrative
7 Officer, or the Director of Internal Services/Chief Information Officer, or the Director of the
8 Department of Social Services, or a designee of one of them, is hereby authorized to provide
9 such notice to terminate this LEASE.
10 14. NON FUNDING TERMINATION-This LEASE is contingent on the allocation ci
11 funds by a governmental agency. Should funds not be allocated, this LEASE may be
12 terminated by the Board of Supervisors by giving at least thirty (30) days prior written notice to
13 LESSOR. LESSEE shall pay to LESSOR, within forty-five (45) days after the LEASE
14 termination date, any unpaid rent due LESSOR, as wei as any additional anounts that may
15 be due to LESSOR for Tenant Improvements pursuant to Section 8 hereinabove .
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15. HOLD HARMLESS-LESSOR agrees to indemnify, save, hold harmless, and at
LESSEE'S request, defend LESSEE, its officers, agents, and employees from any and all
costs and expenses, danages, liabilities, claims, and losses occurring or resulting to LESSEE
in connection wih the performance or failure to perform by LESSOR, its officers, agents or
employees under this LEASE, and from any and all costs and expenses, damages, liabilities,
claims, and losses occurring or resulting to any person, firm, or corporation who may be
injured or damaged by the performance or failure to perform by LESSOR, its officers, agents,
or employees under the LEASE.
LESSEE agrees to indemnify, save, hold harmless and, or LESSOR'S request, defend
LESSOR, its officers, agents and employees from any and all costs and expenses, damages,
liabilities, claims and losses occurring or resulting to LESSOR in connection with the
performance or failure to perform by LESSEE, its officers, agents or employees under this
LEASE, and from any and all costs and expenses, damages, liabilities, claims and losses
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1 occurring or resulting to any person, firm or corporation who may be injured or damaged by
2 the performance or failure to perform by LESSEE, its officers, agents or employees under this
3 LEASE.
4 This LEASE is made upon the expressed condition that the LESSEE is to be free of all
5 liability, damages or injury arising from structural failures of the Leased Premises, including,
6 but not limited to external walls, doors, roof and floor. The parties acknowledge that as
7 between LESSOR and LESSEE, each is responsble for the negligence of its own officers,
8 agents, employees and invitees.
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16. INSURANCE -Without limiting the LESSEE'S right to obtain indemnification from
LESSOR or any third parties, LESSOR, at its sole expense, shall maintain in full force and
effect, the following insurance policies or a program of self-insurance throughout the term of
this LEASE:
a. Commercial General Liability-Commercial General Liability Insurance with
limits of not less than One Million Dollars ($1 ,000,000) per occurrence and an annual
aggregate of Two Million ($2,000,000). This policy shall be issued on a per occurrence basis.
b. Property Insurance-Against all risk of loss to LESSEE property, at full
replacement cost with no coinsurance penalty provision, naming LESSEE as additional loss
payee.
c. Worker's Compensation - A policy of Worker's Compensation insurance may
be required by the California Labor Code.
LESSOR shall obtain endorsements to the Commercial General Liability
insurance naming the County of Fresno (hereinafter "County"), its officers, agents, and
employees, individually and collectively, as additional insured, but only insofar as the
operations under this LEASE are concerned. Such coverage for additional insured shall apply
as primary insurance and any other insurance, or self-insurance, maintained !:1j, its officers,
agents, and employees shall be excess only and not contributing with insurance provided
under LESSOR'S policies herein. This insurance shall not be cancelled or changed without a
minimum or thirty (30) days advance written notice given to County.
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Within (30) days from date LESSOR executes this LEASE, LESSOR shall provide
certificates of insurance and endorsement as stated above for all of the foregoing policies, as
required herein, to the County of Fresno, Attn: lSD Lease Services (L-127), 2220 Tulare
Street, 21st Floor, Room 2101, Fresno, CA 93721-2106, stating that such insurance
coverages have been obtained and are in full force; that the County, its officers, agents and
employees will not be responsible for any premiums on the policies; that such Commercial
General Liabilly insurance names the County, its officers, agents, and employees, individualy
and collectively, as additional insured, but only insofar as the operations under this Lease are
concerned; that such coverage for additional insured shall apply as primary insurance an any
other insurance, or self-insurance shall not be cancelled or changed without a minimum of
thirty (30) days advance, witten notice given to County.
In the event LESSOR fails to keep in effect at all times insurance coverage as herein
provided, the County may, in addition to other remedies it may have, suspend or terminate this
LEASE upon the occurrence of such event.
All policies shall be with admitted insurers licensed to do business in the State of
California. Insurance purchased shall be purchased from companies possessing a current AM
Best Company rating of A FSC VII or better.
LESSEE shall maintain during the term of this LEASE the following policies of
insurance, which coverages may be provided in W"lole or in part through one or more
programs of self-insurance:
a. Commercial General liability insurance w~h limits of not less than One Million
Dollars ($1 ,000,000.00) per occurrence and an annual aggregate of not less than Two Million
Dollars ($2,000,000.00). This policy shall be issued on an occurrence basis.
b. All-Risk property insurance covering the personal property of LESSEE.
17. SURRENDER OF POSSESSION-Upon the expiration or termination of this
LEASE, LESSEE shall surrender the Premises to LESSOR in such condition as existing at the
commencement of this LEASE less reasonable wear and tear, less the effects of any Casualty
or Condemnation, and less the effects of any breach of LESSOR'S covenant to maintain.
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1 LESSEE will not be responsible for any damage which LESSEE was not obligated hereunder
2 to repair. Notwithstanding the foregoing, LESSEE shall surrender possession with all Tenant
3 Improvements in place, and in the same condition as when ins1alled, less reasonable wear
4 and tear.
5 18. FIXTURES-LESSOR agrees that, excluding any Tenant Improvements, any
6 equipment, fixtures or apparatus installed in or on the Premises by LESSEE shall continue to
7 be the property of LESSEE and may be removed by LESSEE at any time; provided, however
8 that LESSEE shall remove such fixtures at its sole cost and shall repair any damage caused
9 by the removal of fixtures. Any fixtures not removed when LESSEE surrenders possession
1 0 shall beoome the property of LESSOR.
11 19. RIGHT OF ENTRY-LESSOR, or its representative(s), upon giving twenty-four
12 (24) hours written notice, shall have the right to enter the Premises at any time during
13 business hours, or at such other time as LESSEE deems appropriate, to make any alterations,
14 repairs or improvements to the Premises, however, the normal business of LESSEE or its
15 invitees shall not be unnecessarily inconvenienced.
16 20. AMENDMENT-This LEASE may be amended in writing by the mutual consent of
17 the Parties without in any way affecting the remainder.
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21. ASSIGNMENT -Neither party shall assign, transfer or sub-let this LEASE, or the
rights or duties under this LEASE, without the prior written consent of the other party, which
consent shall not be unreasonably withheld or denied. Notwithstanding the foregoing, LESSOR
shall be permitted to assign this LEASE upon the sale of the Premises, in which case LESSEE
will attorn to and recognize the buyer of the Premises.
22. GOVERNING LAW-Venue for any action arising out of or relating to this
LEASE shall be in Fresno County, California. This LEASE shall be governed by the laws of
the State of California.
23. NOTICES -All notices given under this LEASE by either Party to the other
Party shall be in writing, and gi\€n by any one of the following methods:
(I) Personal deli\€ry to the applicable add~ess as set for below; or
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1 (II} Sent by certified United States mail, first class postage prepaid, with return
2 receipt requested, to the applicable addresses as set forth below, in which case such notice
3 shall be deemed given three (3) business days if LESSOR is the recipient, or three (3)
4 business days if LESSEE is the recipient after such deposit and postnark with the United
5 States Postal Service; or
6 (Ill} Sent by a reputable overni!flt commercial courier, in which case such
7 notice shall be deemed given one (1) business day if LESSOR is the recipient, or one (1)
8 business day if LESSEE is the recipient, after such deposit w~h that courier to the applicable
9 addresses as set forth below.
10 The addresses and telephone numbers of the Parties for purposes of giving or
11 receiving notices under this LEASE are as follows:
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LESSEE:
County of Fresno
Robert W. Bash, Director of
Internal Services (L-127)
2220 Tulare Street, 21 51 Floor
Fresno, CA 93721-2106
(559) 600-1715
LESSOR:
Clay Street Capital, Inc.
Attn: William Neverett
300 Montgomery street, Suite 528
San Francisco, CA 941 04
(415) 732-7480
Provided however, such notices may be given to such person or at such other place as
either of the Parties may from time to time designate by giving written notice to the other Party,
and provided further however, in any event notices of changes of address or termination of this
LEASE shall not be effective until actual delivery of such notice. Notices given hereunder shall
not be amendments or modifications to this LEASE.
24. DISCLOSURE OF SELF DEALING TRANSACTIONS-This provision is only
applicable if the LESSOR is operating as a corporation (a for-profit or non-profit corporation) or if
during the term of this LEASE, the LESSOR changes its status to operate as a corporation~
Members of LESSOR'S Board of Directors shall disclose any self-dealing transactions
that they are a party to while LESSOR is providing goods or performing services under this LEASE.
A self-dealing transaction shall mean a transaction to which the LESSOR is a party and in which
one or more of its directors has a material financial interest. Members of the Board of Directors
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1 shall disclose any self-dealing transactions that they are a party to by completing and signing a
2 Self-Dealing Transaction Disclosure Form Exhibit "D", attached hereto and by this reference
3 incorporated herein, and submitting it to the County of Fresno prior to commencing with the self-
4 dealing transaction or immediately thereafter.
5 25. AUTHORITY-Each individual executing this LEASE on behalf of LESSOR
6 represents and warrants that he or she is duly authorized to execute and deliver this LEASE on
7 behalf of CLAY STREET CAPITAL, INC., and that this LEASE is binding upon CLAY STREET
8 CAPITAL, INC. in accordance with its terms. The terms of this LEASE are intended by the parties
9 as a final expression of their agreement with respect to such terms as are included in this LEASE
1 0 and may not be contradicted by evidence of any prior or contemporaneous agreement,
11 arrangement, understanding or negotiation (whether oral or written).
12 26. ENTIRE LEASE -This LEASE constitutes the entire LEASE between the
13 LESSOR and LESSEE with respect to the subject matter hereof and supersedes all prior leases,
14 negotiations, proposals, commitments, writings, advertisements, publications, and
15 understandings of any nature whatsoever unless expressly referenced in this LEASE. This
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1 LEASE shall be binding on and inure to the benefit of LESSOR'S heirs, successors and assigns.
2 EXECUTED as of the date first herein written.
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LESSEE:
COUNTY OF FRESNO
ER CE E. SEIDEL, CLERK
BOARD SUPERVISORS
By~~~ e11 eputy
APPROVED AS TO LEGAL FORM:
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12 DANIEL C. CEDERBOR ,COUNTY COUNSEL
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APPROVED AS TO ACCOUNTING FORM:
VICKI CROW, C.P.A.
AUDITOR-CONTROLLER/TREASURER-
TAX COLLECTOR
By Chfw_gf=
~
Robert W. Bash, Director of Internal
Services/Chief Information Officer
23 B
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COUNTY OF FRESNO
Fresno, Callfoma
Fund 0001
Subclass 10000
Org No. 5610
Acct. No. 7340
Property/L-127CiayStreet/DSS561 0
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LESSOR:
CLAY STREET CAPITAL, INC.
Date _5/,____/u---r-:..-t-~--
FULTON JANITORIAL DUTIES
GENERAL SPECIFICATIONS
Exhibit "A"
Janitorial Duties
L-127
1. The general day-to-day housekeeping activities are performed in accordance with
commercial building housekeeping standards.
2. A schedule of housekeeping activities is attached to this Exhibit, and identified as
Attachment 1.
3. There shall be sufficient housekeeping cleaning supplies and equipment provided to
perform duties on a daily basis.
4. Housekeeping cleaning supplies and equipment shall be stored in designated
housekeeping room(s).
5. A binder containing the Material Safety Data Sheets (MSDS) for all products used in
conjunction with cleaning the facility shall be kept on-site in the designated housekeeping
room(s). The MSDS binder shall be kept up to date at all times.
6. A detergent germicide shall be used for all cleaning and dusting purposes.
7. Mop heads shall be removable and changed regularly.
8. There shall be sufficient housekeeping personnel to maintain the interior of the buildings
in a safe, clean, orderly, attractive manner and free from offensive odors.
9. Unexpected or unscheduled needs for housekeeping services shall be categorized into
three priority levels.
A. The highest priority services shall be those required for safety and sanitation.
Any unsafe or unsanitary condition shall be corrected as soon as possible
(always within twenty-four (24) hours).
B. The second priority level shall be services required for the general functioning of
the facility, but for which no hazard is present. These shall be corrected as soon
as possible, with written timelines for repairs provided to DSS Facilities Analyst.
C. All other situations shall be handled on a scheduled basis.
ONCE PER DAY CLEANING
1. Vacuum all carpets thoroughly:
A. Under and around furniture.
B. Corners, behind doors and along baseboards.
C. Spot clean spills, stains and remove gum. Empty all wastebaskets and waste
containers and replace liners as needed.
2. Damp wipe all counters, modular furniture work surfaces, and desktop, providing they are
free of work materials.
3. Dust (with treated mop), spot clean and damp mop hard surface floors.
Page 1 1 of 4
4. Clean up spillage.
5. Clean all entry/exit doors and door glass, inside and outside.
Exhibit "A"
J ani to rial Duties
L-127
6. Dust with a treated mop and damp mop all outside and inside entry floors.
7. Restrooms:
A Floors are to be mopped with a disinfectant approved by Fresno County.
B. Fixtures on the sinks, toilets, urinals, and the mirrors are to be cleaned with a
disinfectant approved by Fresno County.
C. Toilets and urinals, plus the surrounding wall areas, are to be cleaned with a
disinfectant approved by Fresno County.
D. Sinks are to be cleaned with a powder cleanser containing bleach, if permitted.
E. Tile surrounding sinks are to be cleaned using disinfectant approved by Fresno
County.
F. Empty wastebasket containers.
G. Refill toilet paper, paper towel, soap dispensers, sanitary products, air freshener
dispenser, and seat covers.
H. Other cleaning agents to remove resistant soil, polish metal, or preserve floors
should be used as needed, after any required treatment with disinfectant cleaner.
Cleaning agents to be approved by Fresno County.
I. Clean all toilet paper, paper towels and soap dispensers.
8. Spot clean windows, walls, doors, door jams and area around light switches.
9. Clean with sanitizing disinfectant doorknobs.
10. Remove empty boxes, cardboard and miscellaneous material and place in appropriate
containers.
11. Damp wipe waiting area chairs and benches in waiting room.
12. Remove staples and paper clips from carpet.
13. Clean sinks and counters in break rooms.
14. Remove cobwebs.
15. Clean door thresholds.
16. Replace all inoperative light bulbs/fluorescent tubes.
17. Wash fingerprints from walls.
18. Remove graffiti from wall areas.
WEEKLY CLEANING
1. Damp wipe all metal and wood window ledges.
2. Clean both sides of all interior window glass.
3. Damp wipe tops of all modular and other furniture systems.
Page I 2 of 4
MONTHLY CLEANING
1. Clean and dust air vents.
2. Pressure wash the exterior of the building.
QUARTERLY CLEANING (every three (3) months)
1. Strip and wax all linoleum and other hard flooring as appropriate.
Exhibit "A"
Janitorial Duties
L-127
2. Shampoo carpets (using extraction method) throughout the building, including all waiting
and reception areas.
BI-ANNUAL CLEANING (twice per year)
1. Clean all exterior windows using the squeegee system. Service done during the day shift.
AS NEEDED
1. Replace light bulbs as needed.
2. Police the parking areas around the building to remove garbage and rubbish.
3. Clean cloth chairs as requested (please provide price per chair).
4. Pressure wash the exterior main entry area of the building (please provide cost per
service)
Page 1 3 of 4
ATTACHMENT "1"
DEPARTMENT OF SOCIAL SERVICES FACILITY
HOUSEKEEPING SCHEDULE
DAILY WEEKLY MONTHLY
Floorin2-All Areas
TileNCT!Terrazzo!Cement
Dust floors X
Wet mop floors X
Spot Clean X
Strip/Wax/Polish floors
Carpeted Areas
Vacuum X
Spot clean X
Shampoo
Restrooms -Staff
Sinks X
Toilets X
Floors X
Walls X
Baseboard X
Restrooms -Public
Sinks X
Toilets X
Floors X
Walls X
Baseboard X
Office/Lobby/Reception Areas
Empty trash containers X
Doors -clean & polish X
Door windows -clean X
Walls/spot clean X
Upholstered furniture -Shampoo
Clean HV AC related vents X
Change light bulbs as needed
Drinking fountains-clean/sanitize/polish X
Dust furniture, counters, cabinets, bookshelves, X
tops of modular furniture partitions, etc.
Damp wipe all counter surfaces X
Clean stairwell handrails. n/a
Clean windows (exterior)
Clean windows (interior) X
Clean window ledges-damp wipe X
Clean lunch/break/kitchen rooms X
Clean entrance & exit doors X
Page 1 4 of 4
Exhibit "A"
Janitorial Duties
L-127
AS NEEDED
Quarterly or as
requested
Quarterly or as
requested
X
X
X
X
X
X
X
X
X
X
Cost estimates
to be provided
uoon reauest.
X
Bi-annually or
as requested
TENANT IMPROVEMENT WORK
1821 Fulton Street
Fresno, CA
Alterations & Rearrangements:
Remove 817 linear feet of non-load bearing partition walls
Repair & Maintenance:
Replace 14,506 sq/ft oft-bar ceiling
Paint interior walls
Paint interior ceilings where applicable
Replace carpet throughout
Repair hard surface floor in break room
Exhibit "B"
L-127
Connect power to workstations (no additional power is being added to service the
building)
Replace overhead lighting per California CCR Title 24 energy regulations/mandates
Capital (will be done by landlord's cash contribution and not part of amortized Til:
Replace cabinets & marline in the break room
L-127 Agree Draft Ex C Tl Hypothetical Amortization Schedule.xls
.\mortization Calculator 1.-127 Clay Capital-DSS Paid Tenant lmpnnemer
The amortization Table at the bottom of this page calculates the following:
principal , interest payments, ending balance , and cumulative interest.
• To build your own Amortization Table, change the values in the Loan Information section below.
• To print out your results, choose Print from the File menu . The print area is set to A1 :G77 .
• The table is limited in the number of payment periods,
You may wish to expand the table to fit your needs.
Table Calculation settings
Amount of Loan : $535,000.00
Annual interest rate : 7.00%
Amortization Table starts at date : 71112015
or at payment number:
Term (Years): 5
Yearly Pay Periods: 12
Due date of First payment: 7/112015
PERIODIC PAYMENT
Entered payment:
Calculated payment $10,593.64
CALCULATIONS
Use payment of: $10,593.64
1st payment in table : 1
Payment Beginning
No. Date Balance
1 7/1/2015 535,000.00
2 8/1/2015 527 ,527.19
3 9/1/2015 520 ,010.79
4 10/1/2015 512,450.55
5 11/1/2015 504 ,846 .20
6 12/1/2015 497 ,197.50
7 1/1/2016 489 ,504.17
8 2/1/2016 481 ,765 .97
9 3/1/2016 473 ,982 .63
10 411/2016 466 ,153.89
11 5/1/2016 458 ,279.48
12 6/1/2016 450,359.14
13 7/1/2016 442,392.59
14 8/1/2016 434,379.57
15 9/1/2016 426 ,319 .81
16 10/1/2016 418 ,213.04
17 11/1/2016 410 ,058 .97
18 12/1/2016 401,857.34
19 111/2017 393 ,607.87
20 2/1/2017 385,310.27
21 3/1/2017 376,964.27
22 4/1/2017 368 ,569 .59
23 5/1/2017 360,125.94
24 6/1/2017 351 ,633.03
The table uses the calculated periodic payment amount,
unless you enter a value for "Entered payment."
Beginning balance at payment 1 :
Cumulative interest prior to payment 1 :
Ending
Interest Principal Balance
3,120.83 7 ,472.81 527,527.19
3,077.24 7,516.40 520,010.79
3,033.40 7,560.24 512,450.55
2 989.29 7 ,604.35 504,846.20
2,944.94 7 ,648.71 497,197.50
2,900.32 7 ,693.32 489,504.17
2,855.44 7 ,738.20 481,765.97
2,810.30 7 ,783.34 473,982.63
2 ,764.90 7 ,828.74 466,153.89
2 ,719.23 7 ,874.41 458,279.48
2,673.30 7 ,920.34 450,359.14
2,627.09 7,966 .55 442,392 .59
2,580.62 8 ,013.02 434 379.57
2,533.88 8 ,059.76 426,319.81
2,480.87 8 ,106.78 418,213.04
2,439.58 8,154.07 410,058.97
2,392.01 8 ,201 .63 401,857.34
2 ,344.17 8 ,249.47 393,607.87
2 296.05 8 ,297.60 385,310.27
2,247.64 8 ,346 .00 376,964.27
2,198.96 8 ,394.68 368,569.59
2,149.99 8,443.65 360,125.94
2,100.73 8,492.91 351,633.03
2,051 .19 8 ,542.45 343,090.58
Page 1
$535,000.00
$0.00
Cumulative
Interest
3,120.83
6 ,198.08
9 ,231 .47
12,220.77
15,165.70
18,066.02
20,921 .46
23,731 .76
26,496.66
29,215.89
31 ,889.19
34 ,516 .29
37,096 .91
39,630 .79
42,117.66
44,557.23
46,949.24
49,293.41
51,589.46
53,837 .10
56,036 .06
58 ,186.05
60,286.78
62,337 .97
L-127 Agree Draft Ex C Tl Hypothetical Amortization Schedule.xls
Payment Beginning Ending Cumulative
No. Date Balance Interest Principal Balance Interest
25 7/1/2017 343,090.58 2,001 .36 8 ,592.28 334,498.31 64,339 .34
26 8/1/2017 334,498.31 1,951 .24 8 ,642.40 325,855.90 66,290.58
27 9/1/2017 325,855.90 1,900.83 8,692.82 317,163.09 68,191.40
28 10/1/2017 317,163.09 1,850.12 8,743.52 308,419.57 70,041 .52
29 11/1/2017 308 ,419 .57 1,799.11 8,794.53 299,625.04 71 ,840.63
30 12/1/2017 299,625.04 1,747.81 8,845.83 290,779.21 73,588.45
31 111/2018 290,779.21 1,696.21 8,897.43 281,881 .78 75,284 .66
32 2/1/2018 281,881 .78 1,644.31 8,949.33 272,932.45 76,928 .97
33 3/1/2018 272,932.45 1,592.11 9,001 .54 263,930.92 78,521.08
34 4/1/2018 263,930.92 1,539.60 9,054.04 254,876.87 80,060.67
35 5/1/2018 254 ,876 .87 1,486.78 9 ,106.86 245,770.01 81,547 .45
36 6/1/2018 245 ,770.01 1,433.66 9 ,159.98 236,610.03 82 ,981 .11
37 7/1/2018 236 ,610.03 1,380.23 9,213.42 227,396.61 84 ,361 .34
38 8/1/2018 227 ,396 .61 1,326.48 9 ,267.16 218,129.45 85,687 .82
39 911/2018 218 ,129.45 1,272.42 9,321 .22 208,808.23 86,960.24
40 10/1/2018 208,808.23 1,218.05 9,375.59 199 432.64 88,178 .29
41 11/1/2018 199,432.64 1,163.36 9,430.28 190,002.35 89,341 .64
42 12/1/2018 190,002.35 1,108.35 9,485.29 180 517.06 90,449 .99
43 1/1/2019 180,517.06 1,053.02 9,540.63 170,976.44 91 ,503 .01
44 2/1/2019 170,976.44 997 .36 9,596.28 161,380.16 92,500 .37
45 3/1/2019 161,380.16 941 .38 9,652.26 151,727.90 93 ,441.75
46 4/1/2019 151 ,727.90 885 .08 9,708.56 142,019.34 94 ,326 .83
47 5/1/2019 142,019.34 828.45 9,765.20 132,254.14 95 ,155.28
48 6/1/2019 132,254.14 771 .48 9,822.16 122,431 .98 95,926 .76
49 7/1/2019 122,431.98 714.19 9,879.45 112,552.53 96,640 .95
50 8/1/2019 112,552.53 656.56 9 ,937.08 102,615.44 97,297.51
51 9/1/2019 102,615.44 598 .59 9,995.05 92,620.39 97,896.10
52 10/1/2019 92,620 .39 540.29 10,053.36 82,567.04 98,436 .38
53 11/1/2019 82,567.04 481 .64 10,112.00 72,455.04 98,918.02
54 12/1/2019 72,455.04 422.65 10,170.99 62,284.05 99,340 .68
55 111/2020 62,284 .05 363.32 10,2 30 .32 52,053.73 99,704 .00
56 2/1/2020 52,053 .73 303 .65 10,289.99 41,763.74 100 ,007.65
57 3/1/2020 41 ,763 .74 243.62 10,350.02 31,413.72 100,251 .27
58 4/1/2020 31,413.72 183.25 10,410.39 21,003.33 100,434.52
59 5/1/2020 21 ,003 .33 122.52 10,471 .12 10,532.20 100,557.04
60 6/1/2020 10,532.20 61 .44 10,532 .20 0 .00 100,618.47
Page 2
SEL.F-DEAUNG 1RANSAC110N DISCLOSURE FORM
Exhibit "D"
L-127
In order to conduct business with the County of Fresno (hereinafter referred to as "County"),
members of a contractor's board of directors (hereinafter referred to as "County Contractor"),
must disclose any self-dealing transactions that they are a party to while providing goods,
performing services, or both for the County. A self-dealing transaction is defined below:
"A self-dealing transaction means a transaction to which the corporation is a party and in
which one or more of its directors has a material financial interest"
The definition above will be utilized for purposes of completing this disclosure form.
INSTRUCTIONS
(1) Enter board member's name, job title (if applicable), and date this disclosure is being
made.
(2) Enter the board member's company/agency name and address.
(3) Describe in detail the nature of the self-dealing transaction that is being disclosed to
the County. At a minimum, include a description of the following:
a. The name of the agency/company with which the corporation has the
transaction; and
b. The nature of the material financial interest in the Corporation's transaction that
the board member has.
(4) Describe in detail why the self-dealing transaction is appropriate based on applicable
provisions of the Corporations Code.
(5) Form must be signed by the board member that is involved in the self-dealing
transaction described in Sections (3) and (4).
Mail the completed form to: County of Fresno
Attn: Lease Services (L-127)
Internal Services Department
2220 Tulare Street, Suite 2100, Room 2101
Fresno, CA 93721-2106
(1) Company Board Member Information:
Name: Date:
Job Title:
(2) Company/Agency Name and Address:
(3) Disclosure (Please describe the nature of the self-dealing transaction you are a party to):
Exhibit "D"
L-127
(4) Explain why this self-dealing transaction is consistent with the requirements of Corporations Code 5233 (a):
(5) Authorized Signature
Signature: I Date:
I