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HomeMy WebLinkAboutP-22-114 Agreement Asbury Environmental Services.pdf 333 W. Pontiac Way, Clovis, CA 93612 / (559) 600-7110 * The County of Fresno is an Equal Employment Opportunity Employer * County of Fresno INTERNAL SERVICES DEPARTMENT Facilities • Fleet • Graphics • Purchasing • Security • Technology PROCUREMENT AGREEMENT Agreement Number P-22-114 March 29, 2022 Asbury Environmental Services dba World Oil Environmental Services 9302 Garfield Avenue South Gate, CA 90280 The County of Fresno (County) hereby contracts with Asbury Environmental Services dba World Oil Environmental Services (Contractor) to provide collection of and disposal services for waste oil, used oil filters, waste solvent, antifreeze and related waste in accordance with the text of this agreement, Attachment “A”, County of Fresno Request for Quotation No: 22-030 and the attached contractors response to County of Fresno Request for Quotation No: 22-030 by this reference made a part hereof. TERM: This Agreement shall become effective March 28, 2022 and shall remain in effect through March 27, 2025. EXTENSION: This Agreement may be extended for two (2) additional one (1) year periods by the mutual written consent of all parties. MINIMUM ORDERS: Unless stated otherwise there shall be no minimum order quantity . The County reserves the right to increase or decrease orders or quantities. CONTRACTOR'S SERVICES: Contractor shall perform the services as described in Attachment “A” attached, at the rates set forth in Attachment “A”. ORDERS: Orders will be placed on an as-needed basis by Public Works & Planning, Sheriff’s Office, and Internal Services Department under this contract. PRICES: Prices shall be firm for the contract period. Any pricing changes which may take place during the life of the contract must be submitted in writing to the County of Fresno Purchasing Manager and received no less than thirty (30) days prior to becoming effective. MAXIMUM: In no event shall services performed and/or fees paid under this Agreement be in excess of one hundred sixty thousand dollars ($160,000.00). ADDITIONAL ITEMS: The County reserves the right to negotiate additional items to this Agreement as deemed necessary. Such additions shall be made in writing and signed by both parties. DELIVERY: The F.O.B. Point shall be the destination within the County of Fresno. All orders shall be delivered complete as specified. All orders placed before Agreement expiration shall be honored under the terms and conditions of this Agreement. G:\PUBLIC\CONTRACTS & EXTRACTS\2022 CONTRACTS\P-22-114 ASBURY ENVIRONMENTAL SERVICES\CONTRACT & AMENDMENTS\P-22-114 AGREEMENT ASBURY ENVIRONMENTAL SERVICES.DOCX DEFAULT: In case of default by Contractor, the County may procure the articles/services from another source and may recover the loss occasioned thereby from any unpaid balance due the Contractor or by any other legal means available to the County. The prices paid by County shall be considered the prevailing market price at the time such purchase is made. Inspection of deliveries or offers for delivery, which do not meet specifications, will be at the expense of Contractor. INVOICING: An itemized invoice shall be sent to requesting County department in accordance with invoicing instructions included in each order referencing this Agreement. The Agreement number must appear on all shipping documents and invoices. Invoice terms shall be Net 45 Days. INVOICE TERMS: Net forty-five (45) days from the receipt of invoice. TERMINATION: The County reserves the right to terminate this Agreement upon thirty (30) days written notice to the Contractor. In the event of such termination, the Contractor shall be paid for satisfactory services or supplies provided to the date of termination. LAWS AND REGULATIONS: The Contractor shall comply with all laws, rules and regulations whether they be Federal, State or municipal, which may be applicable to Contractor's business, equipment and personnel engaged in service covered by this Agreement. AUDITS AND RETENTION: Terms and conditions set forth in the agreement associated with the purchased goods are incorporated herein by reference. In addition, the Contractor shall maintain in good and legible condition all books, documents, papers, data files and other records related to its performance under this contract. Such records shall be complete and available to Fresno County, the State of California, the federal government or their duly authorized representatives for the purpose of audit, examination, or copying during the term of the contract and for a period of at least three years following the County's final payment under the contract or until conclusion of any pending matter (e.g., litigation or audit), whichever is later. Such records must be retained in the manner described above until all pending matters are closed. LIABILITY: The Contractor agrees to: Pay all claims for damage to property in any manner arising from Contractor's operations under this Agreement. Indemnify, save and hold harmless, and at County's request defend the County, its officers, agents and employees from any and all claims for damage or other liability, including costs, expenses (including causes of action, claims or judgments resulting out of or in any way connected with Contractor's performance or failure to perform by Contractor, its agents, officers or employees under this Agreement liabilities, claims, and losses occurring or resulting to any person, firm or corporation who may be injured or damaged by the performance, or failure to perform, of Contractor, its officers, agents, or employees under this Agreement. INSURANCE: Without limiting the COUNTY's right to obtain indemnification from CONTRACTOR or any third parties, CONTRACTOR, at its sole expense, shall maintain in full force and effect, the following insurance policies or a program of self-insurance, including but not limited to, an insurance pooling arrangement or Joint Powers Agreement (JPA) throughout the term of the Agreement: A. Commercial General Liability: Commercial General Liability Insurance with limits of not less than Two Million Dollars ($2,000,000.00) per occurrence and an annual aggregate of Four Million Dollars ($4,000,000.00). This policy shall be issued on a per occurrence basis. County may require specific coverage including completed operations, product liability, contractual liability, Explosion-Collapse- Underground, fire legal liability or any other liability insurance deemed necessary because of the nature of the contract. B. Automobile Liability: Comprehensive Automobile Liability Insurance with limits of not less than One Million Dollars ($1,000,000.00) per accident for bodily injury and for property damages. Coverage should include any auto used in connection with this Agreement. G:\PUBLIC\CONTRACTS & EXTRACTS\2022 CONTRACTS\P-22-114 ASBURY ENVIRONMENTAL SERVICES\CONTRACT & AMENDMENTS\P-22-114 AGREEMENT ASBURY ENVIRONMENTAL SERVICES.DOCX C. Professional Liability: If Contractor employs licensed professional staff, (e.g., Ph.D., R.N., L.C.S.W., M.F.C.C.) in providing services, Professional Liability Insurance with limits of not less than One Million Dollars ($1,000,000.00) per occurrence, Three Million Dollars ($3,000,000.00) annual aggregate. D. Worker's Compensation: A policy of Worker's Compensation insurance as may be required by the California Labor Code. Additional Requirements Relating to Insurance: Contractor shall obtain endorsements to the Commercial General Liability insurance naming the County of Fresno, its officers, agents, and employees, individually and collectively, as additional insured, but only insofar as the operations under this Agreement are concerned. Such coverage for additional insured shall apply as primary insurance and any other insurance, or self-insurance, maintained by County, its officers, agents and employees shall be excess only and not contributing with insurance provided under Contractor's policies herein. This insurance shall not be cancelled or changed without a minimum of thirty (30) days advance written notice given to County. Contractor hereby waives its right to recover from County, its officers, agents, and employees any amounts responsible to obtain any endorsement to such policy that may be necessary to accomplish such waiver of iver of subrogation under this paragraph is effective whether or not Contractor obtains such an endorsement. Within Thirty (30) days from the date Contractor signs and executes this Agreement, Contractor shall provide certificates of insurance and endorsement as stated above for all of the foregoing policies, as required herein, to the stating that such insurance coverage have been obtained and are in full force; that the County of Fresno, its officers, agents and employees will not be responsible for any premiums on the policies; that such Commercial General Liability insurance names the County of Fresno, its officers, agents and employees, individually and collectively, as additional insured, but only insofar as the operations under this Agreement are concerned; that such coverage for additional insured shall apply as primary insurance and any other insurance, or self-insurance, maintained by County, its officers, agents and employees, shall be excess only and not contributing with insurance provided under Contractor's policies herein; and that this insurance shall not be cancelled or changed without a minimum of thirty (30) days advance, written notice given to County. In the event Contractor fails to keep in effect at all times insurance coverage as herein provided, the County may, in addition to other remedies it may have, suspend or terminate this Agreement upon the occurrence of such event. All policies shall be with admitted insurers licensed to do business in the State of California. Insurance purchased shall be purchased from companies possessing a current A.M. Best, Inc. rating of A FSC VII or better. COMING ON COUNTY PROPERTY TO DO WORK: Contractor agrees to provide maintain and furnish proof of Comprehensive General Liability Insurance with limits of not less than $500,000 per occurrence. INDEPENDENT CONTRACTOR: In performance of the work, duties and obligations assumed by Contractor under this Agreement, it is mutually understood and agreed that Contractor, including any and all of Contractor's officers, agents, and employees will at all times be acting and performing as an independent contractor, and shall act in an independent capacity and not as an officer, agent, servant, employee, joint venturer, partner, or associate of the County. Furthermore, County shall have no right to control or supervise or direct the manner or method by which Contractor shall perform its work and function. However, County shall retain the right to administer this Agreement so as to verify that Contractor is performing its obligations in accordance with the terms and conditions thereof. Contractor and County shall comply with all applicable provisions of law and the rules and regulations, if any, of governmental authorities having jurisdiction over matters the subject thereof. G:\PUBLIC\CONTRACTS & EXTRACTS\2022 CONTRACTS\P-22-114 ASBURY ENVIRONMENTAL SERVICES\CONTRACT & AMENDMENTS\P-22-114 AGREEMENT ASBURY ENVIRONMENTAL SERVICES.DOCX Because of its status as an independent contractor, Contractor shall have absolutely no right to employment rights and benefits available to County employees. Contractor shall be solely liable and responsible for providing to, or on behalf of, its employees all legally-required employee benefits. In addition, Contractor shall be solely responsible and save County harmless from all matters relating to payment of Contractor's employees, including compliance with Social Security, withholding, and all other regulations governing such matters. It is acknowledged that during the term of this Agreement, Contractor may be providing services to others unrelated to the County or to this Agreement. NON-ASSIGNMENT: Neither party shall assign, transfer or sub-contract this Agreement nor their rights or duties under this Agreement without the written consent of the other party. AMENDMENTS: This Agreement constitutes the entire Agreement between the Contractor and the County with respect to the subject matter hereof and supersedes all previous negotiations, proposals, commitments, writings, advertisements, publications, Request for Proposals, Bids and understandings of any nature whatsoever unless expressly included in this Agreement. This Agreement supersedes any and all terms set forth in Contractor's invoice. This Agreement may be amended only by written addendum signed by both parties. INCONSISTENCIES: In the event of any inconsistency in interpreting the documents which constitute this Agreement, the inconsistency shall be resolved by giving precedence in the following order of priority: (1) the text of this Agreement (excluding Attachment "A", County's Request for Quotation No. 22-030 and the Contractor's Quote in response thereto); (2) Attachment "A"; (3) the County's Request for Quotation No. 22- 030 and (4) the Contractor's quotation made in response to County's Request for Quotation No. 22-030. GOVERNING LAWS: This Agreement shall be construed, interpreted and enforced under the laws of the State of California. Venue for any action shall only be in County of Fresno. ELECTRONIC SIGNATURES: The parties agree that this Agreement may be executed by electronic signature as provided in this section. A.ing this Agreement to represent their signature, including but not limited to (1) a digital signature; (2) a faxed version of an original handwritten signature; or (3) an electronically scanned and transmitted (for example by PDF document) of a handwritten signature. B. Each electronic signature affixed or attached to this Agreement (1) is deemed equivalent to a valid original handwritten signature of the person signing this Agreement for all purposes, including but not limited to evidentiary proof in any administrative or judicial proceeding, and (2) has the same force and effect as the valid original handwritten signature of that person. C. The provisions of this section satisfy the requirements of Civil Code section 1633.5, subdivision (b), in the Uniform Electronic Transaction Act (Civil Code, Division 3, Part 2, Title 2.5, beginning with section 1633.1). D. Each party using a digital signature represents that it has undertaken and satisfied the requirements of Government Code section 16.5, subdivision (a), paragraphs (1) through (5), and agrees that each other party may rely upon that representation. This Agreement is not conditioned upon the parties conducting the transactions under it by electronic means and either party may sign this Agreement with an original handwritten signature. Please acknowledge your acceptance by returning of this Agreement to my office via email or USPS. Please refer any inquiries in this matter to Chanvathei Lonh, Purchasing Technician, at (559) 600-7110 or clonh@fresnocountyca.gov . G:\PUBLIC\CONTRACTS & EXTRACTS\2022 CONTRACTS\P-22-114 ASBURY ENVIRONMENTAL SERVICES\CONTRACT & AMENDMENTS\P-22-114 AGREEMENT ASBURY ENVIRONMENTAL SERVICES.DOCX Gary E. Cornuelle Purchasing Manager 333 W. Pontiac Way Clovis, CA 93612 GEC: CL: G:\PUBLIC\CONTRACTS & EXTRACTS\2022 CONTRACTS\P-22-114 ASBURY ENVIRONMENTAL SERVICES\CONTRACT & AMENDMENTS\P-22-114 AGREEMENT ASBURY ENVIRONMENTAL SERVICES.DOCX Company: Type of Entity: Individual Limited Liability Company Sole Proprietorship Limited Liability Partnership Corporation General Partnership Address City State Zip TELEPHONE NUMBER FAX NUMBER E-MAIL ADDRESS Print Name & Title: Print Name & Title: Signature: Signature: ORG No.: 55122205, 31113229, 8910 Account No.: 7295, 7205 Requisition No.: 5512200009, 3111223037, 8912200528 GROUP I shall provide all labor, material, equipment, transportation, etc. to collect, remove and dispose of used oil, waste oil, and used oil filters (crushed or uncrushed) as specified at the rates quoted below. Assume halogens at 1,000 PPM or less. 1. Location: Internal Services Department - Fleet Services Division (Main Facility) 4551 E. Hamilton Avenue Fresno, CA 93702 Total Gallons (one load): 750 Flat service charge per load (*includes gallons) $ Rate per gallon $ x** applicable gallons = $ Testing fee(s) $ Other charges or fees (describe) $ TOTAL COST PER LOAD $ State here for free pick up, payment to the County, or any other costing method proposed by the vendor: 2. Location: Sheriff’s Dept.- Fleet Services (Courthouse) Fresno & M Street Fresno, CA 93721 Total Gallons (one load): 150 Flat service charge per load (*includes gallons) $ Rate per gallon $ x** applicable gallons= $ Testing fee(s) $ Other charges or fees (describe) $ TOTAL COST PER LOAD $ State here for free pick up, payment to the County, or any other costing method proposed by the vendor: G:\PUBLIC\CONTRACTS & EXTRACTS\2022 CONTRACTS\P-22-114 ASBURY ENVIRONMENTAL SERVICES\CONTRACT & AMENDMENTS\P-22-114 AGREEMENT ASBURY ENVIRONMENTAL SERVICES.DOCX ATTACHMENT "A" 3. Location: Del Rey (Area 9) 3633 S. Del Rey Sanger, CA 93657 Total Gallons (one load): 100 Flat service charge per load (*includes gallons) $ Rate per gallon $ x** applicable gallons= $ Testing fee(s) $ Other charges or fees (describe) $ TOTAL COST PER LOAD $ State here for free pick up, payment to the County, or any other costing method proposed by the vendor: 4. Location: Caruthers (Area 5) 2544 Mountain View Ave Caruthers, CA 93609 Total Gallons (one load): 100 Flat service charge per load (*includes gallons) $ Rate per gallon $ x** applicable gallons= $ Testing fee(s) $ Other charges or fees (describe) $ TOTAL COST PER LOAD $ State here for free pick up, payment to the County, or any other costing method proposed by the vendor: G:\PUBLIC\CONTRACTS & EXTRACTS\2022 CONTRACTS\P-22-114 ASBURY ENVIRONMENTAL SERVICES\CONTRACT & AMENDMENTS\P-22-114 AGREEMENT ASBURY ENVIRONMENTAL SERVICES.DOCX 5. Location: Tranquility (Area 2) 25411 W. Silveria Ave Tranquility, CA 93668 Total Gallons (one load):100 Flat service charge per load (*includes gallons) $ Rate per gallon $ x** applicable gallons= $ Testing fee(s) $ Other charges or fees (describe) $ TOTAL COST PER LOAD $ State here for free pick up, payment to the County, or any other costing method proposed by the vendor: * The number of gallons for which disposal is covered in the Flat Service Charge. ** This quantity is the difference between the total gallons and the number of gallons covered by the flat service charge. G:\PUBLIC\CONTRACTS & EXTRACTS\2022 CONTRACTS\P-22-114 ASBURY ENVIRONMENTAL SERVICES\CONTRACT & AMENDMENTS\P-22-114 AGREEMENT ASBURY ENVIRONMENTAL SERVICES.DOCX CERTIFIED COLLECTION CENTERS Used Oil Removal and Used Oil Filter Disposal Services for twenty-nine (29) certified used oil collection centers and two agricultural used oil collection facilities listed below. Additional centers may be added periodically. Potential locations include new sites in the communities of Auberry/Prather, Five Points, Friant/ Millerton Lake, Piedra/Pine Flat Lake, and Tranquillity, and additional centers in the cities and communities where centers currently exist. Oil from the tanks at these locations must be removed at least once every ninety (90) days or when the tanks are full. If notified that a tank is full and needs to be emptied, removal of the oil must occur within five (5) days. Required testing shall be performed with each pickup. Used oil filter disposal service shall include all labor, material, equipment, transportation, etc. necessary to collect, remove, and dispose of used oil filters from these locations. The hauler shall provide a 55-gallon drum to each location. If notified that the 55-gallon drum is full and needs to be exchanged for an empty drum, removal of the filters must occur within five (5) days. Per Cal Recycle, the conversion factor for used oil filter collection for the Used Oil Payment Program is one 55-gallon drum of uncrushed filters equals 250 filters and one 55-gallon drum of crushed filters equals 750 filters. Resources Division staff will serve as the point of contact for removal of used oil and used oil filters from the listed centers and will coordinate with the used oil and oil filter hauler and the centers regarding the removal schedule. All invoices pertaining to the listed centers along with a certificate of recycling or manifest for disposal must be sent to the Resources Division for our records. Mail to: County of Fresno, Department of Public Works and Planning – Resources Division, 2220 Tulare Street, Sixth Floor, Fresno, California 93721. Resources Contact Person: Naomi Murphy, (559) 600-4259. LOCATION TANK SIZE COST PER LOAD Alex Auto Diagnostics 650 Oiler Street Mendota, CA 93640 480 $ *AutoZone 959 Sierra Street Kingsburg, CA 93631 200 $ Bear Mountain Auto Parts and Service 31086 E. Kings Canyon Road Squaw Valley, CA 93675 480 $ Big G’s Automotive Center 1443 11th Street Firebaugh, CA 93622 480 $ Bogies Auto Parts 20746 Pio Pico Laton, CA 93242 480 $ Canyon Fork Ace Hardware 29181 Auberry Road Prather, CA 93651 240 $ Clovis Drop Shop – Complete Auto Care 972 E. Barstow, Unit E Clovis, CA 93612 480 $ Coalinga Auto & Truck Diesel Repair Center 304 E. Polk Street Coalinga, CA 93210 240 $ G:\PUBLIC\CONTRACTS & EXTRACTS\2022 CONTRACTS\P-22-114 ASBURY ENVIRONMENTAL SERVICES\CONTRACT & AMENDMENTS\P-22-114 AGREEMENT ASBURY ENVIRONMENTAL SERVICES.DOCX LOCATION TANK SIZE COST PER LOAD Fat Boy's Garage 41579 Dinkey Creek Road Shaver Lake, CA 93664 480 $ Foothill Auto, Truck & Ag Parts, Inc. / NAPA 190 Park Boulevard Orange Cove, CA 93646 480 $ Foothill Auto Parts 29533 Auberry Road, Suite 99 Prather, CA 93651 240 $ J&B Auto Sales 792 N. Street Firebaugh, CA 93622 Drum Storage $ Leo’s Tire Service 22055 W. Manning Avenue San Joaquin CA 93660 240 $ Lion Automotive 2944 Phillip Avenue Clovis, CA 93612 Drum Storage $ Matt’s Quick Lube 700 E. Elm Street Coalinga, CA 93612 480 $ Mendota Smog and Repair 1415 9th Street Mendota, CA 93640 480 $ Morales Auto Repair 1417 4th Street Mendota, CA 93640 480 $ O' Reilly Auto Parts 1375 N. Willow Avenue Clovis, CA 93612 200 $ *O' Reilly Auto Parts 608 Shaw Avenue Clovis, CA 93612 200 $ *O' Reilly Auto Parts 2654 Whitson Street Selma, CA 93662 200 $ *O' Reilly Auto Parts 643 Bethel Avenue Sanger, CA 93657 200 $ *O' Reilly Auto Parts 739 Herndon Avenue Clovis, CA 93612 200 $ *O' Reilly Auto Parts 1177 E Manning Avenue Reedley, CA 93654 200 $ G:\PUBLIC\CONTRACTS & EXTRACTS\2022 CONTRACTS\P-22-114 ASBURY ENVIRONMENTAL SERVICES\CONTRACT & AMENDMENTS\P-22-114 AGREEMENT ASBURY ENVIRONMENTAL SERVICES.DOCX LOCATION TANK SIZE COST PER LOAD *O' Reilly Auto Parts 1887 Marion Street Kingsburg, CA 93631 200 $ Orange Cove Automotive 1045 W. Railroad Orange Cove, CA 93646 240 / 240 $ Ralph’s Triangle Service 36374 Lassen Avenue Huron, CA 93234 480 $ Ramon's Tire and Auto Service, Inc. 261 Oller Street Mendota, CA 93640 275 / 275 $ Red Line Smog 1 620 E. Elm Avenue Coalinga, CA 93210 240 $ Rolinda Auto Parts, Repair, Smog & Towing 9191 W. Whitesbridge Road Fresno, CA 93706 240 $ Sierra Marina, Inc. 45795 Tollhouse Road Shaver Lake, CA 93664 240 $ R & R Auto Repair 115 W. Merced Fowler, CA 93625 480 $ Singh & Son Auto Center 12944 S. Elm Street Caruthers, CA 93609 480 $ LOCATION TANK SIZE COST PER LOAD Smith Auto Parts 187 S. Madera Kerman, CA 93630 240 $ Smith Auto Parts 1184 “I” Street Reedley, CA 93654 240 $ T & J Arco Station 13495 E. Manning Avenue Parlier, CA 93648 480 $ Wayne’s Auto Parts 3296 W. Mt. Whitney Riverdale, CA 93656 240 $ *Used Oil Filter collection only at this time, however may be added as a Used Oil Collector during the course of the contract. G:\PUBLIC\CONTRACTS & EXTRACTS\2022 CONTRACTS\P-22-114 ASBURY ENVIRONMENTAL SERVICES\CONTRACT & AMENDMENTS\P-22-114 AGREEMENT ASBURY ENVIRONMENTAL SERVICES.DOCX PUBLIC WORKS – AMERICAN AVENUE LANDFILL Used Oil Removal and Used Oil Filter Disposal Services for American Avenue Landfill, 18950 E. American Avenue. Oil from the 750 gallon tank at this location must be removed at least once every ninety (90) days or when the tank is full. If notified that the tank is full and needs to be emptied, removal of the oil must occur within five (5) days. Required testing shall be performed with each pickup. Used oil filter disposal service shall include all labor, material, equipment, transportation, etc. necessary to collect, remove, and dispose of used oil filter from American Avenue Landfill. The hauler shall provide a 55- gallon drum to this location. If notified that the 55-gallon drum is full and needs to be exchanged for an empty drum, removal of the filters must occur within five (5) days. Resources Division staff will serve as the point of contact for the removal of used oil and used oil filters from American Avenue Landfill and will coordinate with the hauler regarding the removal schedule. All invoices pertaining to American Avenue Landfill along with a certificate of recycling or manifest for disposal must be sent to the Resources Division for our records. Mail to County of Fresno, Department of Public Works and Planning – Resources Division, 2220 Tulare Street, 6th Floor, Fresno, California 93721. American Avenue Landfill Contact Person: Song Vang, (559) 600-4320. LOCATION TANK SIZE COST PER LOAD American Avenue Disposal Site 18950 E. American Avenue Kerman, CA 93630 750 Gallon $ Used Oil Filter Drum Removal and Service Charge _$_______________________ Revised G:\PUBLIC\CONTRACTS & EXTRACTS\2022 CONTRACTS\P-22-114 ASBURY ENVIRONMENTAL SERVICES\CONTRACT & AMENDMENTS\P-22-114 AGREEMENT ASBURY ENVIRONMENTAL SERVICES.DOCX No Charge GROUP II USED OIL FILTERS USED OIL FILTER DISPOSAL SERVICE Used oil filters are to be picked up and removed from the stated locations. Fleet Services desires to establish a thirty (30) day, once monthly, pickup at Fleet Services Facility. The Participating Agencies reserves the right to increase or decrease the frequency of service during the contract period in accordance with operational requirements. The contracted rate(s) will apply at all times during the contract period. shall provide all labor, material, equipment, transportation, etc. to collect, remove and dispose of used oil, waste oil, and used oil filters (crushed or uncrushed) as specified at the rates Drum estimation is based upon 55 gallon drums and two hundred fifty (250) uncrushed filters per drum or seven hundred and fifty (750) crushed filters per drum. If your containers are different in size, please state their sizes and the number of filters they will hold (uncrushed) give or take 10%. Size Will Hold: Uncrushed Size Will Hold: Uncrushed Size Will Hold: Uncrushed Size Will Hold: Uncrushed County of Fresno estimated drum figures are based upon uncrushed filters. Vendor will supply containers as part of the service at no cost. Based on Total Annual Service County of Fresno Locations (UNCRUSHED). 200 per drum. Location A * Drums / Year B ** Vendor Drum C *** Per Trip D Drum Cost Total Cost 1. ISD Fleet Services (Main Facility) 30 $ $ 4551 E, Hamilton Avenue Fresno, CA 93702 2. Sheriff’s Dept.- Fleet Services 2 $ $ (Courthouse) Fresno & M Street Fresno, CA 93721 3. DelRey (Area 9) 1 $ $ 3633 S. DelRey Sanger, CA 93657 G:\PUBLIC\CONTRACTS & EXTRACTS\2022 CONTRACTS\P-22-114 ASBURY ENVIRONMENTAL SERVICES\CONTRACT & AMENDMENTS\P-22-114 AGREEMENT ASBURY ENVIRONMENTAL SERVICES.DOCX 4. Caruthers (Area 5)2 $ $ 2544 W Mountain View Avenue Caruthers, CA 93609 5. Sanger (Area 8) 6 $ $ 9525 E. Olive Sanger, CA 93657 6. Tranquility (Area 2) 2 $ $ 25411 W.Silveria Avenue Tranquility, CA 93668 County of Fresno Total Drums 51 (10,200 Filters) $ * 55 Gallon Drums ** Convert from 55 Gallon Drum to Vendor container size If other than 55 gallon. State Vendor Container Size: If container size is 55 gallon, restate Column A. *** Additional cost for pick-up. G:\PUBLIC\CONTRACTS & EXTRACTS\2022 CONTRACTS\P-22-114 ASBURY ENVIRONMENTAL SERVICES\CONTRACT & AMENDMENTS\P-22-114 AGREEMENT ASBURY ENVIRONMENTAL SERVICES.DOCX GROUP III OTHER WASTE shall provide all labor, material, equipment, transportation, etc. to collect, remove and dispose of used oil, waste oil, other waste, and used oil filters (crushed or uncrushed) as specified Waste Description Disposal Cost Per Unit Unit of Measure A. Antifreeze $ Gallon Waste Oil containing Halogens Greater than 1,000 PPM $ Gallon Oil Water $ Gallon Water Containing Gasoline or Oil $ Gallon 55 Gallon B. Include Disposal Pricing for Miscellaneous Waste not listed on the Quotation Schedule. Include a separate sheet if necessary. Label as “Other Waste-Miscellaneous” C. Fresno County Fleet Services desires a twice monthly service for the following at its Main Facility: Complete service and cleaning of three (3) large parts washers – dishwasher style. Complete service and cleaning of five (5) small parts washers – pan and drum style. $ Per month $ Per month Service the drains at the steam rack. $ Per month Total $ Per month D. Fresno County Fleet Services desires a twice monthly service for the following at its Main Facility: Once during the months of: October, December, February, April and July $ Per pick-up Water Soluble Oils $ Gallon Oils heavily contaminated with Water and Solids $ Minimum Charge: Explain any minimum charges for the items listed above. $ Oil Water G:\PUBLIC\CONTRACTS & EXTRACTS\2022 CONTRACTS\P-22-114 ASBURY ENVIRONMENTAL SERVICES\CONTRACT & AMENDMENTS\P-22-114 AGREEMENT ASBURY ENVIRONMENTAL SERVICES.DOCX G:\PUBLIC\CONTRACTS & EXTRACTS\2022 CONTRACTS\P-22-114 ASBURY ENVIRONMENTAL SERVICES\CONTRACT & AMENDMENTS\P-22-114 AGREEMENT ASBURY ENVIRONMENTAL SERVICES.DOCX Addendum No. ONE (1) Page 2 Request for Quotation Number: 22-030 January 27, 2022 G:\PUBLIC\RFQ\FY 2021-22\22-030 WASTE OIL, FILTERS AND RELATED COLLECTION SERVICES\22-030 ADDENDUM 1.DOCX QUESTIONS AND ANSWERS Q1. How many gallons are each of the parts washers? A1. In regards to how many gallons each of the parts washers are: three of the parts washer are approximately 100 gallons each; four of the parts washers are twenty gallons each, totaling 380 gallons. Q2. Are the parts washers leased or owned by the County? A2. In regards to if the parts washers are leased or owned: the parts washers are all owned by the County. Q3. Group I - Certified Collection Centers: please clarify if the tank size listed on the table is for oil. If so, where do we bid on oil filters? A3. In Group I – Certified Collection Centers, the tank size listed on the table is for oil. The oil filters will be in drums provided by bidders. Q4. Group III Quote Schedule: Service the drains at the steam rack - what does this entail? A4. In Group III Quote Schedule: Service the drains at the steam rack -The steam rack has 2 below ground collection tanks for oily water that need to be pumped out ever7 1-2 months. Estimated 1500 gallons total. Q5. Group III Quote Schedule: Item D - what service is this for? A5. Please disregard the Group III Quote Schedule: Item D. Q6. Does the County separate metal and paper oil filters? If not, is the County able to do so? These will ship as two different waste streams with separate pricing. A6. In regards to if the County separates metal and paper oil filters, the County does not separate metal and paper oil filters and is not able to do so at this time. Quotation No. 22-030 Page 15 G:\PUBLIC\RFQ\FY 2021-22\22-030 WASTE OIL, FILTERS AND RELATED COLLECTION SERVICES\22-030 WASTE AND USED OIL, FILTERS, AND RELATED WASTE COLLECTION & DISPOSAL SERVICES.DOCX VENDOR MUST COMPLETE AND RETURN WITH REQUEST FOR QUOTATION. Firm: REFERENCE LIST Provide a list of at least five (5) customers for whom you have recently provided similar products/services. If you have held a contract for similar services with the County of Fresno within the past seven (7) years, list the County as one of your customers. Please list the person most familiar with your contract. Be sure to include all requested information. Reference Name: Contact: Address: City: State: Zip: Phone No.: ( Date: Service Provided: Reference Name: Contact: Address: City: State: Zip: Phone No.: ( ) Date: Service Provided: Reference Name: Contact: Address: City: State: Zip: Phone No.: ( ) Date: Service Provided: Reference Name: Contact: Address: City: State: Zip: Phone No.: ( ) Date: Service Provided: Reference Name: Contact: Address: City: State: Zip: Phone No.: ( ) Date: Service Provided: Failure to provide a list of at least five (5) customers may be cause for rejection of this RFQ. ) Quotation No. 22-030 Page 23 G:\PUBLIC\RFQ\FY 2021-22\22-030 WASTE OIL, FILTERS AND RELATED COLLECTION SERVICES\22-030 WASTE AND USED OIL, FILTERS, AND RELATED WASTE COLLECTION & DISPOSAL SERVICES.DOCX QUOTATION SCHEDULE - GROUP I COUNTY WASTE OIL Bidder shall provide all labor, material, equipment, transportation, etc. to collect, remove and dispose of used oil, waste oil, and used oil filters (crushed or uncrushed) as specified within the Request for Quotation at the rates quoted below. Assume halogens at 1,000 PPM or less. 1. Location: Internal Services Department - Fleet Services Division (Main Facility) 4551 E. Hamilton Avenue Fresno, CA 93702 Total Gallons (one load): 750 Flat service charge per load (*includes gallons) $ Rate per gallon $ x** applicable gallons = $ Testing fee(s) $ Other charges or fees (describe) $ TOTAL COST PER LOAD $ State here for free pick up, payment to the County, or any other costing method proposed by the vendor: 2. Location: Sheriff’s Dept.- Fleet Services (Courthouse) Fresno & M Street Fresno, CA 93721 Total Gallons (one load): 150 Flat service charge per load (*includes gallons) $ Rate per gallon $ x** applicable gallons= $ Testing fee(s) $ Other charges or fees (describe) $ TOTAL COST PER LOAD $ State here for free pick up, payment to the County, or any other costing method proposed by the vendor: Quotation No. 22-030 Page 24 G:\PUBLIC\RFQ\FY 2021-22\22-030 WASTE OIL, FILTERS AND RELATED COLLECTION SERVICES\22-030 WASTE AND USED OIL, FILTERS, AND RELATED WASTE COLLECTION & DISPOSAL SERVICES.DOCX 3. Location: Del Rey (Area 9) 3633 S. Del Rey Sanger, CA 93657 Total Gallons (one load): 100 Flat service charge per load (*includes gallons) $ Rate per gallon $ x** applicable gallons= $ Testing fee(s) $ Other charges or fees (describe) $ TOTAL COST PER LOAD $ State here for free pick up, payment to the County, or any other costing method proposed by the vendor: 4. Location: Caruthers (Area 5) 2544 Mountain View Ave Caruthers, CA 93609 Total Gallons (one load): 100 Flat service charge per load (*includes gallons) $ Rate per gallon $ x** applicable gallons= $ Testing fee(s) $ Other charges or fees (describe) $ TOTAL COST PER LOAD $ State here for free pick up, payment to the County, or any other costing method proposed by the vendor: Quotation No. 22-030 Page 25 G:\PUBLIC\RFQ\FY 2021-22\22-030 WASTE OIL, FILTERS AND RELATED COLLECTION SERVICES\22-030 WASTE AND USED OIL, FILTERS, AND RELATED WASTE COLLECTION & DISPOSAL SERVICES.DOCX 5. Location: Tranquility (Area 2) 25411 W. Silveria Ave Tranquility, CA 93668 Total Gallons (one load):100 Flat service charge per load (*includes gallons) $ Rate per gallon $ x** applicable gallons= $ Testing fee(s) $ Other charges or fees (describe) $ TOTAL COST PER LOAD $ State here for free pick up, payment to the County, or any other costing method proposed by the vendor: * The number of gallons for which disposal is covered in the Flat Service Charge. ** This quantity is the difference between the total gallons and the number of gallons covered by the flat service charge. Quotation No. 22-030 Page 26 G:\PUBLIC\RFQ\FY 2021-22\22-030 WASTE OIL, FILTERS AND RELATED COLLECTION SERVICES\22-030 WASTE AND USED OIL, FILTERS, AND RELATED WASTE COLLECTION & DISPOSAL SERVICES.DOCX CERTIFIED COLLECTION CENTERS Used Oil Removal and Used Oil Filter Disposal Services for twenty-nine (29) certified used oil collection centers and two agricultural used oil collection facilities listed below. Additional centers may be added periodically. Potential locations include new sites in the communities of Auberry/Prather, Five Points, Friant/ Millerton Lake, Piedra/Pine Flat Lake, and Tranquillity, and additional centers in the cities and communities where centers currently exist. Oil from the tanks at these locations must be removed at least once every ninety (90) days or when the tanks are full. If notified that a tank is full and needs to be emptied, removal of the oil must occur within five (5) days. Required testing shall be performed with each pickup. Used oil filter disposal service shall include all labor, material, equipment, transportation, etc. necessary to collect, remove, and dispose of used oil filters from these locations. The hauler shall provide a 55-gallon drum to each location. If notified that the 55-gallon drum is full and needs to be exchanged for an empty drum, removal of the filters must occur within five (5) days. Per Cal Recycle, the conversion factor for used oil filter collection for the Used Oil Payment Program is one 55-gallon drum of uncrushed filters equals 250 filters and one 55-gallon drum of crushed filters equals 750 filters. Resources Division staff will serve as the point of contact for removal of used oil and used oil filters from the listed centers and will coordinate with the used oil and oil filter hauler and the centers regarding the removal schedule. All invoices pertaining to the listed centers along with a certificate of recycling or manifest for disposal must be sent to the Resources Division for our records. Mail to: County of Fresno, Department of Public Works and Planning – Resources Division, 2220 Tulare Street, Sixth Floor, Fresno, California 93721. Resources Contact Person: Naomi Murphy, (559) 600-4259. LOCATION TANK SIZE COST PER LOAD Alex Auto Diagnostics 650 Oiler Street Mendota, CA 93640 480 $ *AutoZone 959 Sierra Street Kingsburg, CA 93631 200 $ Bear Mountain Auto Parts and Service 31086 E. Kings Canyon Road Squaw Valley, CA 93675 480 $ Big G’s Automotive Center 1443 11th Street Firebaugh, CA 93622 480 $ Bogies Auto Parts 20746 Pio Pico Laton, CA 93242 480 $ Canyon Fork Ace Hardware 29181 Auberry Road Prather, CA 93651 240 $ Clovis Drop Shop – Complete Auto Care 972 E. Barstow, Unit E Clovis, CA 93612 480 $ Coalinga Auto & Truck Diesel Repair Center 304 E. Polk Street Coalinga, CA 93210 240 $ Quotation No. 22-030 Page 27 G:\PUBLIC\RFQ\FY 2021-22\22-030 WASTE OIL, FILTERS AND RELATED COLLECTION SERVICES\22-030 WASTE AND USED OIL, FILTERS, AND RELATED WASTE COLLECTION & DISPOSAL SERVICES.DOCX LOCATION TANK SIZE COST PER LOAD Fat Boy's Garage 41579 Dinkey Creek Road Shaver Lake, CA 93664 480 $ Foothill Auto, Truck & Ag Parts, Inc. / NAPA 190 Park Boulevard Orange Cove, CA 93646 480 $ Foothill Auto Parts 29533 Auberry Road, Suite 99 Prather, CA 93651 240 $ J&B Auto Sales 792 N. Street Firebaugh, CA 93622 Drum Storage $ Leo’s Tire Service 22055 W. Manning Avenue San Joaquin CA 93660 240 $ Lion Automotive 2944 Phillip Avenue Clovis, CA 93612 Drum Storage $ Matt’s Quick Lube 700 E. Elm Street Coalinga, CA 93612 480 $ Mendota Smog and Repair 1415 9th Street Mendota, CA 93640 480 $ Morales Auto Repair 1417 4th Street Mendota, CA 93640 480 $ O' Reilly Auto Parts 1375 N. Willow Avenue Clovis, CA 93612 200 $ *O' Reilly Auto Parts 608 Shaw Avenue Clovis, CA 93612 200 $ *O' Reilly Auto Parts 2654 Whitson Street Selma, CA 93662 200 $ *O' Reilly Auto Parts 643 Bethel Avenue Sanger, CA 93657 200 $ *O' Reilly Auto Parts 739 Herndon Avenue Clovis, CA 93612 200 $ *O' Reilly Auto Parts 1177 E Manning Avenue Reedley, CA 93654 200 $ Quotation No. 22-030 Page 28 G:\PUBLIC\RFQ\FY 2021-22\22-030 WASTE OIL, FILTERS AND RELATED COLLECTION SERVICES\22-030 WASTE AND USED OIL, FILTERS, AND RELATED WASTE COLLECTION & DISPOSAL SERVICES.DOCX LOCATION TANK SIZE COST PER LOAD *O' Reilly Auto Parts 1887 Marion Street Kingsburg, CA 93631 200 $ Orange Cove Automotive 1045 W. Railroad Orange Cove, CA 93646 240 / 240 $ Ralph’s Triangle Service 36374 Lassen Avenue Huron, CA 93234 480 $ Ramon's Tire and Auto Service, Inc. 261 Oller Street Mendota, CA 93640 275 / 275 $ Red Line Smog 1 620 E. Elm Avenue Coalinga, CA 93210 240 $ Rolinda Auto Parts, Repair, Smog & Towing 9191 W. Whitesbridge Road Fresno, CA 93706 240 $ Sierra Marina, Inc. 45795 Tollhouse Road Shaver Lake, CA 93664 240 $ R & R Auto Repair 115 W. Merced Fowler, CA 93625 480 $ Singh & Son Auto Center 12944 S. Elm Street Caruthers, CA 93609 480 $ LOCATION TANK SIZE COST PER LOAD Smith Auto Parts 187 S. Madera Kerman, CA 93630 240 $ Smith Auto Parts 1184 “I” Street Reedley, CA 93654 240 $ T & J Arco Station 13495 E. Manning Avenue Parlier, CA 93648 480 $ Wayne’s Auto Parts 3296 W. Mt. Whitney Riverdale, CA 93656 240 $ *Used Oil Filter collection only at this time, however may be added as a Used Oil Collector during the course of the contract. Quotation No. 22-030 Page 29 G:\PUBLIC\RFQ\FY 2021-22\22-030 WASTE OIL, FILTERS AND RELATED COLLECTION SERVICES\22-030 WASTE AND USED OIL, FILTERS, AND RELATED WASTE COLLECTION & DISPOSAL SERVICES.DOCX PUBLIC WORKS – AMERICAN AVENUE LANDFILL Used Oil Removal and Used Oil Filter Disposal Services for American Avenue Landfill, 18950 E. American Avenue. Oil from the 750 gallon tank at this location must be removed at least once every ninety (90) days or when the tank is full. If notified that the tank is full and needs to be emptied, removal of the oil must occur within five (5) days. Required testing shall be performed with each pickup. Used oil filter disposal service shall include all labor, material, equipment, transportation, etc. necessary to collect, remove, and dispose of used oil filter from American Avenue Landfill. The hauler shall provide a 55- gallon drum to this location. If notified that the 55-gallon drum is full and needs to be exchanged for an empty drum, removal of the filters must occur within five (5) days. Resources Division staff will serve as the point of contact for the removal of used oil and used oil filters from American Avenue Landfill and will coordinate with the hauler regarding the removal schedule. All invoices pertaining to American Avenue Landfill along with a certificate of recycling or manifest for disposal must be sent to the Resources Division for our records. Mail to County of Fresno, Department of Public Works and Planning – Resources Division, 2220 Tulare Street, 6th Floor, Fresno, California 93721. American Avenue Landfill Contact Person: Song Vang, (559) 600-4320. LOCATION TANK SIZE COST PER LOAD American Avenue Disposal Site 18950 E. American Avenue Kerman, CA 93630 750 Gallon $ Quotation No. 22-030 Page 30 G:\PUBLIC\RFQ\FY 2021-22\22-030 WASTE OIL, FILTERS AND RELATED COLLECTION SERVICES\22-030 WASTE AND USED OIL, FILTERS, AND RELATED WASTE COLLECTION & DISPOSAL SERVICES.DOCX QUOTATION SCHEDULE – GROUP II USED OIL FILTERS USED OIL FILTER DISPOSAL SERVICE Used oil filters are to be picked up and removed from the stated locations. Fleet Services desires to establish a thirty (30) day, once monthly, pickup at Fleet Services Facility. The Participating Agencies reserves the right to increase or decrease the frequency of service during the contract period in accordance with operational requirements. The contracted rate(s) will apply at all times during the contract period. Bidder shall provide all labor, material, equipment, transportation, etc. to collect, remove and dispose of used oil, waste oil, and used oil filters (crushed or uncrushed) as specified within the Request for Quotation at the rates quoted below. Drum estimation is based upon 55 gallon drums and two hundred fifty (250) uncrushed filters per drum or seven hundred and fifty (750) crushed filters per drum. If your containers are different in size, please state their sizes and the number of filters they will hold (uncrushed) give or take 10%. Size Will Hold: Uncrushed Size Will Hold: Uncrushed Size Will Hold: Uncrushed Size Will Hold: Uncrushed County of Fresno estimated drum figures are based upon uncrushed filters. Vendor will supply containers as part of the service at no cost. Based on Total Annual Service County of Fresno Locations (UNCRUSHED). 200 per drum. Location A * Drums / Year B ** Vendor Drum C *** Per Trip D Drum Cost Total Cost 1. ISD Fleet Services (Main Facility) 30 $ $ 4551 E, Hamilton Avenue Fresno, CA 93702 2. Sheriff’s Dept.- Fleet Services 2 $ $ (Courthouse) Fresno & M Street Fresno, CA 93721 3. DelRey (Area 9) 1 $ $ 3633 S. DelRey Sanger, CA 93657 Quotation No. 22-030 Page 31 G:\PUBLIC\RFQ\FY 2021-22\22-030 WASTE OIL, FILTERS AND RELATED COLLECTION SERVICES\22-030 WASTE AND USED OIL, FILTERS, AND RELATED WASTE COLLECTION & DISPOSAL SERVICES.DOCX 4. Caruthers (Area 5)2 $ $ 2544 W Mountain View Avenue Caruthers, CA 93609 5. Sanger (Area 8) 6 $ $ 9525 E. Olive Sanger, CA 93657 6. Tranquility (Area 2) 2 $ $ 25411 W.Silveria Avenue Tranquility, CA 93668 County of Fresno Total Drums 51 (10,200 Filters) $ * 55 Gallon Drums ** Convert from 55 Gallon Drum to Vendor container size If other than 55 gallon. State Vendor Container Size: If container size is 55 gallon, restate Column A. *** Additional cost for pick-up. Quotation No. 22-030 Page 32 G:\PUBLIC\RFQ\FY 2021-22\22-030 WASTE OIL, FILTERS AND RELATED COLLECTION SERVICES\22-030 WASTE AND USED OIL, FILTERS, AND RELATED WASTE COLLECTION & DISPOSAL SERVICES.DOCX QUOTATION SCHEDULE – GROUP III OTHER WASTE Bidder shall provide all labor, material, equipment, transportation, etc. to collect, remove and dispose of used oil, waste oil, other waste, and used oil filters (crushed or uncrushed) as specified within the Request for Quotation at the rates quoted below. Waste Description Disposal Cost Per Unit Unit of Measure A. Antifreeze $ Gallon Waste Oil containing Halogens Greater than 1,000 PPM $ Gallon Oil Water $ Gallon Water Containing Gasoline or Oil $ Gallon 55 Gallon B. Include Disposal Pricing for Miscellaneous Waste not listed on the Quotation Schedule. Include a separate sheet if necessary. Label as “Other Waste-Miscellaneous” C. Fresno County Fleet Services desires a twice monthly service for the following at its Main Facility: Complete service and cleaning of three (3) large parts washers – dishwasher style. Complete service and cleaning of five (5) small parts washers – pan and drum style. $ Per month $ Per month Service the drains at the steam rack. $ Per month Total $ Per month D. Fresno County Fleet Services desires a twice monthly service for the following at its Main Facility: Once during the months of: October, December, February, April and July $ Per pick-up Water Soluble Oils $ Gallon Oils heavily contaminated with Water and Solids $ Minimum Charge: Explain any minimum charges for the items listed above. $ Oil Water Quotation No. 22-030 Page 11 G:\PUBLIC\RFQ\FY 2021-22\22-030 WASTE OIL, FILTERS AND RELATED COLLECTION SERVICES\22-030 WASTE AND USED OIL, FILTERS, AND RELATED WASTE COLLECTION & DISPOSAL SERVICES.DOCX BIDDER TO COMPLETE: GUARANTEE: The bidder shall state his written guarantee here: GUARANTEED PICK UP AND/OR DELIVERY: Bidder will be considered in award of bid only if they can guarantee. Enter guarantee on this line (i.e. number of days from receipt of order to delivery): SUBCONTRACTORS: List all subcontractors that would perform work in excess of one/half of one percent of the total amount of your bid, and state general type of work such subcontractor would be performing: LICENSE: Bidder must be in compliance with the statutory requirements governing hazardous waste transportation in California, which are contained in Division 20, Chapter 6.5, Article 6.5, Article 6.6, and Article 13 of the California Health and Safety Code (Health & Saf.Code). Regulations adopted pursuant to these statutes are found in, Division 4.5, Chapter 13, and Chapter 29 of the California Code of Regulations, title 22. (Cal. Code Regs., tit. 22). The Health & Safety. Code, Cal. Code of Regs, tit. 22. Bidder to possess appropriate license/certificates, etc. for the project in accordance with current regulations/statutes. The bidder shall possess a current State of California Environmental Protection Agency (EPA) License, a current valid registration certificate issued by the Department of Toxic Substances (DTSC) or another license, permit, certificate or registration that covers the work to be performed. The proposal must indicate the license held by the bidder, which enables him/her to perform the work. EPA ID / CA ID Number and Class: Date of Issue: Bidder must also submit verification of License from the Department of Consumer Affairs – State License Board. Failure to submit verification may result in bidder’s response being considered non-responsive. Quotation No. 22-030 Page 17 G:\PUBLIC\RFQ\FY 2021-22\22-030 WASTE OIL, FILTERS AND RELATED COLLECTION SERVICES\22-030 WASTE AND USED OIL, FILTERS, AND RELATED WASTE COLLECTION & DISPOSAL SERVICES.DOCX BIDDER QUESTIONNAIRE – WASTE OIL DISPOSAL All collected oil is required to be recycled Bidder to complete and return with quotation 1.Does your facility have a permit?Yes No 2. How is the waste oil used? Asphalt Fuel Re-refined Other 3. In your process, are any wastes generated: Yes No How Handled: 4. Does your company process wastes other than waste oil? Yes No If so, please list: 5. Please describe how waste oil and other waste material is handled, stored, and separated. 6.Company have quality assurance/quality control procedures for Yes No 7. Does your facility have Environmental Impairment Insurance Yes No Insurance Company Name: Policy number: Amount of Coverage: Deductible: Expiration Date: waste in transit at your facility? Please describe: Quotation No. 22-030 Page 18 G:\PUBLIC\RFQ\FY 2021-22\22-030 WASTE OIL, FILTERS AND RELATED COLLECTION SERVICES\22-030 WASTE AND USED OIL, FILTERS, AND RELATED WASTE COLLECTION & DISPOSAL SERVICES.DOCX 8. Please indicate if your facility has the following permits, plans, etc.: RCRA or State Part B: Yes No Hazardous Waste Transporter Registration: SPCC Plan: Emergency Response Plan: Air Pollution Control Permit: Other 9. Please provide the following information regarding how your company handles the collection and management of contaminated used oil. A. Is oil tested for contamination prior to each collection? Yes No B. Briefly describe the process for oil testing positive for contaminants (i.e. how the oil is collected, C. Describe the process for documenting the collection of contaminated used oil. D. At any time during this agreement, the County may request statistics on all, or any Group/Section of oil collection (no. of filters collected, no. of gallons collected, how disposed), contaminated oil and/or other substances described in this RFQ. Please provide contact staff names, telephone numbers, and email addresses appropriate to the provision of statistical information. E. List all current federal, state and local licenses and permits your company carries in order to perform the type of work requested herein. Licenses and permits should pertain to all aspects of disposal (i.e. pick-up, transport, storage, recycling, etc. Copies to be submitted with bid. F. List all equipment to be used by vendor to provide this service and state capacity of each. G. State local phone number or toll-free phone number where service may be obtained: H. Describe any other services which are available but are not specified within this Request for Quotation: State response time (i.e. number of days from request for service): handled, transported, final disposition – where and how?) Quotation No. 22-030 Page 19 G:\PUBLIC\RFQ\FY 2021-22\22-030 WASTE OIL, FILTERS AND RELATED COLLECTION SERVICES\22-030 WASTE AND USED OIL, FILTERS, AND RELATED WASTE COLLECTION & DISPOSAL SERVICES.DOCX I. Describe complete process of waste oil (containing less than 1,000 PPM Halogens) disposal beginning with pick-up at Participating Agency to final disposition of oil. Include all documentation that will be provided to Participating Agency. Explain how the waste oil will be disposed of and what proof will be provided to Participating Agency indicating appropriate disposal. Describe complete process of disposal beginning with pick-up at Participating Agency’s facility to final disposition of the following items: A. Anti-freeze: B. Waste Oil containing halogens greater than 1,000 PPM: C. Oil Water: D. Sump Water containing gasoline or oil: E. Water Soluble Oils: F. Oils heavily contaminated with water and solids: G:\PUBLIC\RFQ\FY 2021-22\22-030 WASTE OIL, FILTERS AND RELATED COLLECTION SERVICES\22-030 WASTE AND USED OIL, FILTERS, AND RELATED WASTE COLLECTION & DISPOSAL SERVICES.DOCX I. Describe complete process of waste oil (containing less than 1,000 PPM Halogens) disposal beginning with pick-up at Participating Agency to final disposition of oil. Include all documentation that will be provided to Participating Agency. Explain how the waste oil will be disposed of and what proof will be provided to Participating Agency indicating appropriate disposal. Waste oil containing less than 1,000 PPM halogens may be picked up using a consolidated hazardous waste manifest procedure and/or a generator-specific manifest. When using a using a consolidated hazardous waste manifest, a site-specific Service Order that correspond to the consolidated hazardous waste manifest number will also be used and provided for the consolidated manifest procedure. After the WOES driver transfer the waste oil into his truck, the WOES driver will complete picked up (e.g., used oil), the amount (volume) picked up, and the name of the transporter and the name of the designated facility (Recycler/disposal Facility). The generator and the WOES driver must sign the Service Order, after obtaining signature, the WOES diver will leave a copy of the service order with the Generator. When using the Consolidated Waste Manifest procedure, WOES is required to be listed as both the Generator and the transporter on that manifest. If using a site-specific hazardous waste manifest (manifest), the WOES driver will complete the information on the manifest, the information on the manifest will be similar to the information on the Service Order mention previously. Both the generator and WOES driver will sign the manifest, after signatures are obtained, the WOES driver will provide the generator a copy of the signed manifest before leaving the site. The WOES driver will deliver the waste to the designated facility named on the hazardous waste manifest (consolidated waste manifest and/or generator specific manifest). The designated facility will sign the manifest stating that the waste was received by the designated facility. Describe complete process of disposal beginning with pick-up at Participating facility to final disposition of the following items: A. Anti-freeze: Anti-freeze will follow the same procedures for waste oil containing < 1,000 PPM halogens. B. Waste Oil containing halogens greater than 1,000 PPM: WOES will sample? and profile the contaminated oil (>1,000 ppm halogens) to a permitted recycler/disposal facility for acceptance approval. Once approved by the disposal facility, the contaminated oil will be picked up separately and packaged within its own container/truck compartment. No other waste is mixed or comingled with the contaminated oil. A generator specific hazardous waste manifest is used to transport the contaminated oil to a permitted recycler and/or disposal facility that accepted the contaminated oil (>1,000 ppm halogens) profile. C. Oil Water: WOES will sample? and profile the oily water to a permitted recycler/disposal facility for acceptance approval. Once approved by the disposal facility, the oily water using similar procedures as described in the waste oil containing <1,000 ppm halogens. D. Sump Water containing gasoline or oil: WOES will sample and profile the sump water containing gasoline or oil to a permitted recycler/disposal facility for acceptance approval. Once approved by the disposal facility, the sump water containing gasoline or oil may be picked up using similar procedures as described in the waste oil containing <1,000 ppm halogens. Or would the procedure be: the sump water containing gasoline or oil may be picked up using similar procedures as described in the waste oil containing >1,000 ppm halogens G:\PUBLIC\RFQ\FY 2021-22\22-030 WASTE OIL, FILTERS AND RELATED COLLECTION SERVICES\22-030 WASTE AND USED OIL, FILTERS, AND RELATED WASTE COLLECTION & DISPOSAL SERVICES.DOCX E. Water SolubleOils: WOES will sample and profile the water soluble oils to a permitted recycler/disposal facility for acceptance approval. Once approved by the disposal facility, the water soluble oils may be picked up using similar procedures as described in the waste oil containing <1,000 ppm halogens. F. Oils heavily contaminated with water and solids: WOES will sample and profile oils heavily contaminated with water and solids to a permitted recycler/disposal facility for acceptance approval. Once approved by the disposal facility, the oils heavily contaminated with water and solids may be picked up using similar procedures as described in the waste oil containing >1,000 ppm halogens. Quotation No. 22-030 Page 20 G:\PUBLIC\RFQ\FY 2021-22\22-030 WASTE OIL, FILTERS AND RELATED COLLECTION SERVICES\22-030 WASTE AND USED OIL, FILTERS, AND RELATED WASTE COLLECTION & DISPOSAL SERVICES.DOCX BIDDER QUESTIONNAIRE – USED OIL FILTER DISPOSAL All collected used oil filters are required to be recycled 1. Does your facility have a permit? Yes No 2. How are the used oil filters used: Asphalt Fuel Re-refined Other 3. In your process, are any wastes generated: Yes No How handled? 4. Does your company process other than used oil filters? Yes No If so, please list: 5. Please describe how used oil filters are handled, store, and separated. 6. Does your company have quality assurance/quality control procedures for waste in-transit at your facility? Please describe: Yes No 7. Does your facility have Environmental Impairment Insurance? Yes No Insurance Company Name: Policy Number: Amount of Coverage: $ Deductible: $ Expiration Date Quotation No. 22-030 Page 21 G:\PUBLIC\RFQ\FY 2021-22\22-030 WASTE OIL, FILTERS AND RELATED COLLECTION SERVICES\22-030 WASTE AND USED OIL, FILTERS, AND RELATED WASTE COLLECTION & DISPOSAL SERVICES.DOCX 8. Please indicate if your facility has the following permits, plans, etc.: RCRA or State Part B:Yes No Hazardous Waste Transporter Registration: Yes No SPCC Plan: Yes No Emergency Response Plan: Yes No Air Pollution Control Permit: Yes No Other: 9. Bidder to respond to each item listed below IN FULL DETAIL: A. Describe complete process of used oil filters disposal beginning with pick-up at Participating Agencies to the final recycling of filters. Include all documentation that will be provided to the Participating Agencies. Explain how the filters will be recycled and what proof will be provided to the Participating Agencies indicating appropriate recycling. Does your company have more than one recycling point? If so, list them. B. List all facilities at which used oil filters will be stored between the time of pick-up at Participating Agency’s facility and arrival at final destination. This must include all interim (temporary) storage facilities. Provide addresses, ownership and licensing for each facility. C. State names, addresses and licensing for each transportation company used in the hauling or handling of used oil filters from point of pick-up to final destination. D. List all current federal, state and local licenses and permits your company carries or any other company that handles the filters in order to perform the type of work requested herein. Licensed and permits should pertain to all aspects of recycling (i.e. pick-up, transport, storage, recycling, etc.). G:\PUBLIC\RFQ\FY 2021-22\22-030 WASTE OIL, FILTERS AND RELATED COLLECTION SERVICES\22-030 WASTE AND USED OIL, FILTERS, AND RELATED WASTE COLLECTION & DISPOSAL SERVICES.DOCX 9. Bidder to respond to each item listed below IN FULL DETAIL: A. Describe complete process of used oil filters disposal beginning with pick-up at Participating Agencies to the final recycling of filters. Include all documentation that will be provided to the Participating Agencies. Explain how the filters will be recycled and what proof will be provided to the Participating Agencies indicating appropriate recycling. Does your company have more than one recycling point? If so, listthem. Oil filters may be picked up using a consolidated hazardous waste manifest procedure and/or a generator- specific manifest. When using a using a consolidated hazardous waste manifest, a site-specific Service Order that correspond to the consolidated hazardous waste manifest number will also be used and provided for the consolidated manifest procedure. Oil filters are generally packaged in drums (non-bulk containers). After the WOES driver places the drums of oil filters into his truck, the and address, the type of waste picked up (e.g., metal drained used oil filters, used oil filters, oil filters non-conforming), the amount (volume) picked up, and the name of the transporter and the name of the designated facility (Recycler/disposal Facility). The generator and the WOES driver must sign the Service Order, after obtaining signature, the WOES diver will leave a copy of the service order with the Generator. When using the Consolidated Waste Manifest procedure, WOES is required to be listed as both the Generator and the transporter on that manifest. If using a site-specific hazardous waste manifest (manifest), the WOES driver will complete the information on the manifest, the information on the manifest will be similar to the information on the Service Order mention previously. Both the generator and WOES driver will sign the manifest, after signatures are obtained, the WOES driver will provide the generator a copy of the signed manifest before leaving the site. The WOES driver will deliver the waste to the designated facility named on the hazardous waste manifest (consolidated waste manifest and/or generator specific manifest). The designated facility will sign the manifest stating that the waste was received by the designated facility. For properly drained metal used oil filters, similar procedures as mentioned for consolidated waste manifest procedures will be used, but instead of using a hazardous waste manifest, a Bill of Lading will be used as the shipping document along with the Service Order. Once received by the designated facility, the designated facility may either shred the metal oil filters separating the metal from the paper solids. The separated metal will be recycled as scrap metal and the solid paper will be properly landfilled. If the metal filters are crushed, the collected oil will be sent to an oil recycling facility and the crushed metal will be sent out for scrap metal recycling. Quotation No. 22-030 Page 22 G:\PUBLIC\RFQ\FY 2021-22\22-030 WASTE OIL, FILTERS AND RELATED COLLECTION SERVICES\22-030 WASTE AND USED OIL, FILTERS, AND RELATED WASTE COLLECTION & DISPOSAL SERVICES.DOCX BIDDER QUESTIONNAIRE - WASTE OIL/OIL FILTER COLLECTION 1. As market conditions allow, will your company offer a payment incentive per gallon to the County for waste oil/oil filters collected from the locations listed in the Quotation Schedule, during positive market conditions as determined by typical oil financial market indices and as agreed upon by the County and vendor? Yes No 2. During poor market conditions as determined by OPEC (Organization of the Petroleum Exporting Countries) oil financial market indices and as agreed upon between the County and vendor, how will your company charge the County for oil collected? No Charge for Oil Collected Flat Rate Charge per service call/pickup Other (please indicate): 3. Will you company charge the County for oil filters collected? Yes No 4. If yes, how will your company charge the County for filters collected: Flat Rate Charge per service call/pick-up. Other (please indicate): 5. Some County departments/programs will now require the waste oil/oil filter collection company to provide a temporary means for storing waste oil and waste oil filters until collected by the company through routine service. Please state below the type of temporary storage your company will provide for the temporary storage of waste oil and waste filters until collected. WASTE OIL Storage Tank Drum Other (please indicate): Size of storage vessel (gallons) OIL FILTERS Storage Tank Drum Other (please indicate): Size of storage vessel (gallons) We are a service provider only, no contractors license required. As stated in our current contract. Quotation No. 22-030 Page 33 G:\PUBLIC\RFQ\FY 2021-22\22-030 WASTE OIL, FILTERS AND RELATED COLLECTION SERVICES\22-030 WASTE AND USED OIL, FILTERS, AND RELATED WASTE COLLECTION & DISPOSAL SERVICES.DOCX CHECK LIST This Checklist is provided to assist the vendors in the preparation of their bid response. Included in this list, are important requirements and is the responsibility of the bidder to submit with the bid package in order to make the bid compliant. Because this checklist is just a guideline, the bidder must read and comply with the bid in its entirety. Check off each of the following: 1.The Request for Quotation (RFQ) has been signed and completed. 2.Addenda, if any, have been signed and included in the bid package. 3.The completed Reference List as provided with this RFQ. 4.The Quotation Schedule as provided with this RFQ has been completed, price reviewed for accuracy and any corrections initialed. 5.Indicate all of bidder exceptions to the County’s requirements, conditions and specifications as stated within this RFQ. 6.The Participation page as provided within this RFQ has been signed and included 7.Bidder to Complete all Questionnaire pages. 8.Verification of Contractor’s License and the Department of Consumer Affairs – Contractors’ State License Board. 9.Return checklist with RFQ response. 10.Completed RFQ in pdf format, electronically submitted to the Bid Page on Public Purchase.