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AMENDMENT I TO AGREEMENT
THIS AMENDMENT, hereinafter referred to as Amendment I, is made and entered into
this__________ day of __________________, 2019, by and between the COUNTY OF FRESNO, a
Political Subdivision of the State of California, hereinafter referred to as “COUNTY,” and WESTCARE
CALIFORNIA, INC., a California Non-Profit Organization, whose address is 1900 N. Gateway Blvd.,
Ste. 100, Fresno, CA 93727, hereinafter referred to as “SUBRECIPIENT.”
WITNESSETH:
WHEREAS, the parties entered into that certain Agreement, identified as COUNTY Agreement
No. 18-541, effective September 11, 2018, for disability advocacy, housing assistance, and related
case management services for homeless and disabled individuals in Fresno County, funded by the
United States Housing and Urban Development (HUD) Emergency Solutions Grant (ESG) and the
California Department of Social Services Housing and Disability Advocacy Program, administered by
the COUNTY’s Department of Social Services (DSS); and
WHEREAS, COUNTY’s DSS has received approval from HUD to reallocate expired ESG
funding from prior years; and
WHEREAS, COUNTY wishes to reallocate $30,013 of expired ESG funding to SUBRECIPIENT
for use by SUBRECIPIENT between execution of this Amendment I and August 31, 2019, $19,660 of
which is to be used for Emergency Shelter services and $10,353 is to be used for Rapid Rehousing
services; and
WHEREAS, the Fresno Madera Continuum of Care has been consulted, in accordance with the
provisions of 24 CFR Part 576, regarding the use of the reallocated funds; and
WHEREAS, the parties desire to amend the Agreement regarding changes as stated below.
NOW, THEREFORE, in consideration of their mutual promises, covenants and conditions,
hereinafter set forth, the sufficiency of which is acknowledged, the parties agree as follows:
1.That the existing COUNTY Agreement No. 18-541, Page Three (3), Section Four (4)
beginning with Line Eighteen (18), with the number “4” and ending on Page Four (4), Line Sixteen (16)
with the word “days,” be deleted and the following inserted in its place:
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Agreement No. 18-541-1
26th March
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“4. COMPENSATION
For actual services provided as identified in the terms and conditions of this Agreement,
including Revised Exhibit A, COUNTY agrees to pay SUBRECIPIENT and SUBRECIPIENT agrees to
receive compensation in accordance with Revised Exhibit B, “Summary Budget,” attached hereto and
by this reference incorporated herein. Mandated travel shall be reimbursed based on actual
expenditures and mileage reimbursement shall be at SUBRECIPIENT’s adopted rate per mile, not to
exceed the IRS published rate. Payment shall be made upon certification or other proof satisfactory to
COUNTY’s DSS that
services have actually been performed by SUBRECIPIENT as specified in this Agreement.
For the term of this Agreement, in no event shall services performed under this
Agreement be in excess of Nine Hundred and Eighty-Seven Thousand Eight Hundred and Thirteen and
No/100 Dollars ($987,813). The additional $30,013 of ESG funding being added to the total
compensation payable under the Agreement by Amendment I to the Agreement shall only be for
services rendered by SUBRECIPIENT between the date of execution of Amendment I to the
Agreement and August 31, 2019. Of the additional $30,013 of ESG funding, $19,660 is to be used for
Emergency Shelter services and $10,353 is to be used for Rapid Rehousing services. It is understood
that all expenses incidental to SUBRECIPIENT’s performance of services under this Agreement shall
be borne by SUBRECIPIENT.
Except as provided below regarding State payment delays, payments by COUNTY shall
be in arrears, for services provided during the preceding month, within forty-five (45) days after receipt,
verification, and approval of SUBRECIPIENT’s invoices by COUNTY’s DSS. If SUBRECIPIENT should
fail to comply with any provision of this Agreement, COUNTY shall be relieved of its obligation for
further compensation. All final claims and/or any final budget modification requests shall be submitted
by SUBRECIPIENT within sixty (60) days following the final month of service for which payment is
claimed. No action shall be taken by COUNTY on claims submitted beyond the sixty (60) day closeout
period. Any compensation which is not expended by SUBRECIPIENT pursuant to the terms and
conditions of this Agreement shall automatically revert to COUNTY.
The services provided by SUBRECIPIENT under this Agreement are funded in whole or
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in part by the State of California. In the event that funding for these services is delayed by the State
Controller, COUNTY may defer payment to SUBRECIPIENT. The amount of the deferred payment
shall not exceed the amount of funding delayed by the State Controller to COUNTY. The period of time
of the deferral by COUNTY shall not exceed the period of time of the State Controller’s delay of
payment to COUNTY plus forty-five (45) days.”
2.That all references in existing COUNTY Agreement No. 18-541 to Exhibit A shall be
changed to read “Revised Exhibit A,” which is attached hereto and incorporated herein by this
reference.
3.That all references in existing COUNTY Agreement No. 18-541 to Exhibit B shall be
changed to read “Revised Exhibit B,” which is attached hereto and incorporated herein by this
reference.
4.COUNTY and SUBRECIPIENT agree that this Amendment I is sufficient to amend
Agreement No. 18-541 and, that upon execution of this Amendment I, the original Agreement and this
Amendment I, shall together be considered the Agreement.
The Agreement, as hereby amended, is ratified and continued. All provisions, terms,
covenants, conditions and promises contained in this Agreement not amended herein shall remain in
full force and effect. This Amendment I shall become effective upon execution on the day first written
hereinabove.
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1 IN WITNESS WHEREOF, the parties hereto have executed this Amendment I to Agreement as
2 of the date first above set forth.
3
4 SUBRECIPJENT:
5 WESTCARE CALIFORNIA, INC.
6
7 By:~/~ -.• (~\\ ~~
8 Print-SbA;~w\c~o:5
9 Title: _..,...S,..,.,12__,,_1/..__f _____ _
10 Chairman of the Board, or
President, or any Vice President
11 v~-h n:)~~'T ~
~I 1V\.c:h..,, v-:>C::...c..i~ ,;le)) 9 .. 0 I
12 By:J ~~~ 03/0>£/!J uc:.,
13 Print N me: ·;:z t:t l=+A w N tA.
14 Title.s:pos:::c±si ~o c tt h. ~
15 Secretary ( of Corporation), or any
16
17
Assistant Secretary, or Chief Financial
Officer, or any Assistant Treasurer
18 Mailing Address:
1900 N. Gateway Blvd.
19 Fresno, CA 93727
(559) 251-4800
20 Contact: Senior Vice President
21 For accounting use only:
22 Fund/Subcla~s: 0001/10000
Organization: 56107001
23 Account/Program: 7870/0
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DEN:jlk
COUNTY OF FRESNO
Nathan Magsig, Chairman of the
Board of Supervisors of the
County •Of Fresno
ATTEST:
Bernice E. Seidel
Clerk of the Board ofSupervisors
County of Fresno, State of California
Revised Exhibit A
Page 1 of 4
SUMMARY OF SERVICES
ORGANIZATION: WestCare California, Inc.
ADDRESS: P.O. Box 12107 Fresno, CA 93776
TELEPHONE: 559-251-4800
FAX: 559-453-7827
CONTACT: Shawn Jenkins, Senior Vice President
EMAIL: shawn.jenkins@WestCare.com
CONTRACT: Housing and Disability Advocacy Program
SUMMARY OF SERVICES
WestCare, California Inc. (WestCare) shall provide Housing and Disability Advocacy Program
(HDAP) services, including disability advocacy, case management, emergency shelter motel
vouchers, and permanent housing financial assistance. Disability benefits advocacy will be
provided in adherence with the Substance Abuse and Mental Health Services Administration’s
(SAMHSA) SSI/SSDI Outreach, Access, and Recovery (SOAR) model. Housing services will
primarily be provided through the rapid rehousing model of assistance, though linkages to
permanent supportive housing services shall be made when appropriate and available.
TARGET POPULATION
This program will provide services to individuals who are both homeless and disabled and are
seeking disability benefits. The chronically homeless and long-term recipients of County
General Relief benefits will be given the highest priority in receiving HDAP services. Veterans
will also be prioritized.
HOUSING AND DISABILITY ADVOCACY PROGRAM
WestCare shall provide HDAP services to clients that have been referred and accepted into the
program. WestCare shall review all HDAP referrals received, conduct an intake assessment to
determine eligibility, and if approved, provide services tailored to the needs of each individual
client. Clients that are referred but are not approved for HDAP services shall be linked to
outside resources as available.
The Sample SOAR Referral Application (incorporated herein as Attachment 1 to Exhibit A) shall
be used as a screening tool, unless WestCare and COUNTY’s DSS Director or designee
mutually agree in writing to use a different tool. The tool shall be used to determine if a client is
potentially eligible for disability benefits and is a viable candidate for HDAP services.
Additionally, all individuals referred to HDAP shall be administered a Vulnerability Index -
Service Prioritization Decision Assistance Tool (VI-SPDAT) prior to service commencement,
either during Coordinated Entry System (CES) intake, or at HDAP intake, if not previously
assessed.
Revised Exhibit A
Page 2 of 4
WestCare shall provide the following services to approved HDAP participants:
1. Disability Advocacy and Case Management
WestCare will provide assistance in obtaining benefits for Supplemental Security
Income/State Supplementary Program for the Aged, Blind and Disabled (SSI/SSP); federal
Social Security Disability Insurance Program (SSDI); the Cash Assistance Program for
Immigrants (CAPI); and Veterans benefits provided under federal law, including disability
compensation.
Disability advocacy includes completion of the entire disability benefit application process for
any of the programs specified above. Advocacy services shall include, but are not limited to,
the following:
• Developing and filing completely prepared documents for applications, appeals,
reconsiderations, reinstatements, and recertifications;
• Coordinating with federal and state offices for pending applications, appeals,
reconsiderations, reinstatements, and recertifications;
• Obtaining all relevant documentation from hospitals/medical centers, physicians, clinics,
employers, case managers and others to meet the necessary burden of proof of a
disability application; and
• Advocating on behalf of the client in all activities listed above.
Once accepted into the program, clients will work with Disability Advocates to develop an
Individualized Service Plan and immediately begin to compile any documents they may
need to apply for benefits. Advocates will meet with participants as often as needed for each
specific case. Additionally, WestCare staff shall travel as needed for outreach and service
delivery, including case management meetings in the clients’ place of residence. Advocates
shall take a proactive role in working with clients to ensure accountability and progress with
each case.
Disability advocacy services shall continue until benefits are obtained. If a client is denied
benefits, the advocate shall continue with the appeals and reconsideration process for as
long as the client is willing to continue participation in services. In the event that the contract
expires while there are participants whose cases have not been resolved, they will be
transitioned to the Fresno Madera Continuum of Care (FMCoC) navigation process, and
WestCare will continue to monitor their progress through the CES.
Advocacy staff will work closely with the HDAP housing case managers in a team effort to
ensure efficiency and rapid progress for clients. Additionally, advocates with the housing
team are to maintain contact with clients after they exit the program to monitor progress and
housing retention.
2. Housing Financial Assistance and Housing Case Management
HDAP housing services provided shall include housing case management and rapid
rehousing financial assistance. Financial assistance shall include rental assistance (full or
partial rental subsidies), security deposits, utility deposits, utility payments, moving and
Revised Exhibit A
Page 3 of 4
storage costs (including arrears), motel or hotel voucher costs, paid shelter costs, and costs
for making the home habitable (such as furniture, appliances, or household supplies). Case
management provided shall include housing and relocation services, including landlord
engagement, housing search and placement, and credit repair, as needed. The housing
case manager shall work closely with the Disability Advocates to foster clients’ self-
sufficiency and prevent returns to homelessness.
Upon entry to HDAP, participants will be assigned to a housing case manager who will
provide brief interventions, link them with the CES for housing prioritization, and help them
secure temporary shelter or bridge housing until they can be placed in permanent housing.
The housing case manager shall work with each participant to create a Housing First
Individualized Service Plan, which will serve as the basis for developing short- and long-
term goals for housing stability. Participants who desire treatment for substance use or
mental health disorders will be admitted to residential programs or enrolled in outpatient
treatment as needed.
Participants shall be placed into permanent housing within thirty to sixty days. Participants
will typically remain in the program for three to six months, while the disability benefit
application is reviewed, but those who require assistance for a longer duration will be
accommodated. Housing services shall be available to clients for the entire length of the
disability application process, including a brief transition period after final award or denial.
The housing case manager shall identify barriers to stable housing and work to help
participants overcome those challenges. The case manager shall provide wraparound
services for individuals and their families to ensure their successful transition to independent
living. This includes arranging, coordinating, monitoring, and delivering services related to
meeting participants’ housing needs and obtaining stability.
Once housed, the case manager shall work with participants to maintain their residence and
increase their economic, social, and medical stability. This may include, based on their
needs assessment, linkages to programs for literacy, vocational training, education (GED,
community college), and job readiness skills (interpersonal and interview skills, resume
preparation, job search assistance). Case managers shall also provide life skills training in
the areas of money management, hygiene, and nutrition education. Housing case managers
shall work closely with disability advocates to address each participant's medical, mental
health, medication management, and substance use treatment needs.
The HDAP housing component is funded in part by U.S. Housing and Urban Development
(HUD) Emergency Solutions Grant (ESG). WestCare is required to comply with 24 CFR 576
and all other federal, state, and local regulations regarding ESG funded services while
carrying out HDAP housing services.
Revised Exhibit A
Page 4 of 4
SUBRECIPIENT RESPONSIBILITIES
• Provide Housing and Disability Advocacy services described above to homeless and
disabled individuals residing in Fresno County.
• Receive referrals, conduct appropriate screenings to determine potential eligibility for
disability benefits, and accept eligible candidates into the program. Ensure that ineligible
HDAP candidates are linked to other available resources.
• Engage clients in a linguistically and culturally-appropriate manner, including the use of
interpreters when needed. Interpreter services shall be arranged by WestCare
independently, and may be billed to this contract.
• Ensure that clients are placed in permanent housing that will be financially sustainable
upon award of disability benefits.
• Track all disability benefits application data in the SOAR Online Application Tracking
(OAT) database.
• Enter all clients assisted into the FMCoC Homeless Management Information System
(HMIS).
• Work with DSS to modify processes or forms as requested.
• Provide a match of $32,500 per fiscal year ($65,000 total) for ESG funding provided
through this contract. Match may be provided as dollar-for-dollar, or in-kind services.
• Provide an additional 100% match of $30,013 for reallocated ESG funding. Match must
be provided as dollar-for-dollar or in-kind services, and within the Fiscal Year during
which the expenditures occurred.
COUNTY RESPONSIBILITIES
• Schedule and facilitate meetings as often as needed for service coordination,
problem/issue resolution, information sharing, training, review, and monitoring of
services.
• Provide the match for all ESG funding provided through this contract beyond the
$95,013 total required from WestCare.
MONTHLY REPORTS
WestCare shall provide complete and accurate monthly activity reports to COUNTY in a report
format approved by the County by the 10th of each month.
OUTCOMES
WestCare shall provide the following outcomes:
• Assist a minimum of 82 individuals with Disability Advocacy services, with a minimum of
53 individuals (or 64%) successfully approved for disability benefits by June 30, 2020.
• A minimum of 82 individuals will be provided temporary and/or permanent housing on a
voluntary basis, with a minimum of 49 individuals (or 60%) moved to permanent housing
within 60 days of entry into the program.
Revised Exhibit B
BUDGET SUMMARY
ORGANIZATION: WestCare California, Inc.
SERVICES: Housing and Disability Advocacy Program
CONTRACT TERM: September 11, 2018 to June 30, 2020
CONTRACT AMOUNT: $987,813
Eligible Costs Amount
Housing Assistance
Emergency Shelter Motel Vouchers
Rapid Rehousing Financial Assistance
Rental Assistance
Security Deposits
Utility Deposits and Utility Payments
Moving and Storage Costs
Household Supplies and Furniture
Subtotal $548,413
Disability Advocacy and Case Management
Disability Benefits Advocacy and Case Management
Housing Case Management
Subtotal $377,400
Administration
Housing and Disability Advocacy Administration
Subtotal $62,000
Total $987,813