HomeMy WebLinkAboutAgreement A-19-335-1 with WestCare.pdf- 1 -
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AMENDMENT I TO AGREEMENT
THIS AMENDMENT I TO AGREEMENT (hereinafter “Amendment”) is made and entered into
this ____ day of ____________, 2021, by and between the COUNTY OF FRESNO, a Political
Subdivision of the State of California, hereinafter referred to as “COUNTY,” and WestCare California,
Inc., a California non-profit corporation, whose address is 1900 N. Gateway Blvd., Suite 100, Fresno,
CA, 93727, hereinafter referred to as “SUBRECIPIENT.”
WITNESSETH:
WHEREAS, COUNTY is the Administrative Entity for Homeless Emergency Aid Program
(HEAP) grant funds awarded to the Fresno Madera Continuum of Care (FMCoC) by the California
Business Consumer Services and Housing (BCSH) Agency, as authorized by SB 850 (Chapter 48,
Statues of 2018) and AB 101, respectively; and
WHEREAS, COUNTY, and SUBRECIPIENT entered into Agreement No. 19-335, dated the 9th
of July 2019, as the Fresno Madera Continuum of Care has a need for coordinated homeless services
to address the homelessness crisis throughout the Counties of Fresno and Madera; and
WHEREAS, SUBRECIPIENT has the expertise and is willing to provide navigation services
pursuant to the terms and conditions of this Agreement; and
WHEREAS, COUNTY, as the Administrative Entity for FMCoC, and the SUBRECIPIENT
desire to amend Agreement No. 19-335, regarding changes as stated below.
NOW, THEREFORE, in consideration of their mutual promises, covenants and conditions,
hereinafter set forth, the sufficiency of which is acknowledged, the parties agree as follows:
1. That County Agreement No. 19-335, Page Three (3), Section Two (2) beginning with
Line Two (2), with the word “This” and ending on Page Three (3), Line Two (2) with the year “2021”, be
deleted and the following inserted in its place:
“2. TERM
This Agreement shall be effective on the 9th day of July 2019, through and including
June 30, 2021.”
2.That all references in COUNTY Agreement No. 19-335 to Exhibit A
shall be changed to read “Revised Exhibit A,” which is attached hereto and incorporated herein by this
Agreement No. 19-335-1
11th May
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reference.
3.That all references in COUNTY Agreement No. 19-335 to Exhibit B
shall be changed to read “Revised Exhibit B,” which is attached hereto and incorporated herein by this
reference.
COUNTY and SUBRECIPIENT agree that this Amendment I is sufficient to amend Agreement
No. 19-335 and, that upon execution of this Amendment I, the original Agreement, and Amendment I
shall together be considered the Agreement.
The Agreement, as hereby amended, is ratified and continued. All provisions, terms,
covenants, conditions and promises contained in this Agreement not amended herein shall remain in
full force and effect. This Amendment I is effective upon execution by both parties.
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IN WITNESS WHEREOF, the parties hereto have ex ecuted this Amendment I to Agreement as of
2 the day and year here inabove w ritten .
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SUBRECIPIENT:
WestCare California By ~l&,G
Print Name: .::1'\Al [)(\ !\. J e..n~ ri J
Title : fl )· 1 ()O
Chai r an f the Board, or
President, or any Vice Pres ident
~~~ 1\.:1 ~cl ..... , ~ ~
12 ~'I-~Cl ~ ~<L~ ~~'--"--~"'-'t
-ro \.V,~.., &c:>U -O\
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Mailing Address:
Steve Brandau , Chairman of the Board of
Superv isors of the County of Fr es no
ATTEST:
Bernice E. Se idel
Clerk of the Board of Superv isors
County of Fresno, State of Calif ornia
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1900 N. Gateway Blvd ., Suite 100 , Fresno , CA 93727
Phone No: (559) 251-4800
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Contact: Deputy Chief Operating Officer
FOR ACCOUNTING USE ONLY:
Fund/Subclass: 0001/10000
ORG No .: 56107114
26 Account No.: 7870/0
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Revised Exhibit A
Page 1 of 2
SUMMARY OF SERVICES
ORGANIZATION: WestCare California, Inc. (WestCare)
ADDRESS: 1900 N. Gateway Blvd., Suite 100, Fresno, CA 93727
TELEPHONE: (559) 251-4800
CONTACT: Shawn Jenkins, Deputy Chief Operating Officer
EMAIL: shawn.jenkins@WestCare.com
CONTRACT: Housing Navigation Services
CONTRACT TERM: July 9, 2019 through June 30, 2021
CONTRACT AMOUNT: $455,945.00
SUMMARY OF SERVICES
WestCare will work with the Fresno Madera Continuum of Care (FMCoC) Coordinated Entry
System (CES) to offer Housing Navigation (Navigation) services, in coordination with other
complementary services, as part of participants’ path from homelessness to permanent housing.
Navigators will assist homeless clients to locate an appropriate permanent housing placement
and attain housing; help clients access necessary social, health care, and employment services;
and aid them in overcoming obstacles to housing stability.
WestCare will provide a minimum of three Navigator positions. One of the Navigator positions
will be dedicated to Youth Navigation services. The Youth Navigator shall serve individuals
between 18 and 24 years old, or families with a head of household between 18 and 24 years
old. If there is an insufficient population of youth for the Youth Navigator to sustain a full
caseload, the target population may be expanded to other homeless adults, at the discretion of
the County, under documented circumstances.
TARGET POPULATION
The target populations for Navigation services are individuals or families that are experiencing
homelessness in Fresno and Madera Counties. Navigators will serve both metro and rural areas
of Fresno and Madera counties.
Youth Navigation services will be targeted to those who are between the ages of 18 and 24 at
point of entry into services.
HOUSING NAVIGATION SERVICES
Navigators will have comprehensive knowledge of CES and local and mainstream resources
and will be responsible for monitoring and assisting clients through and among services that are
required to achieve housing stability. Navigator positions will provide individualized client
support by helping participants address and overcome any barriers faced in the housing
process, based on their specific situation and needs. Navigators will also provide weekly
updates to the CES Master By-Name List for all assigned clients and participate in weekly
FMCoC case conferencing meetings.
Navigators will assist clients in securing all documents and services needed to obtain housing,
such as identification, disability/income verification, and any other documentation needed.
Navigators will assist clients with applying for housing vacancies, with completing supportive
and subsidized housing paperwork, and will monitor the application process to completion.
Revised Exhibit A
Page 2 of 2
Navigators will ensure that “warm handoffs” are made whenever possible to transition
clients to other resources and services. A “warm handoff” entails a meeting during which a
client is referred from the Navigator to another service provider; the Navigator and client will
attend this meeting with the provider to introduce the client, provide needed background
information, and otherwise ensure a smooth transition.
SUBRECIPIENT RESPONSIBILITIES
•Maintain membership in good standing in the Fresno Madera Continuum of Care
(FMCoC) as defined by FMCoC bylaws, and participate in the Coordinated Entry
System (CES)
•Accept referrals only through the FMCoC CES.
•Manage a caseload of approximately 30 clients per Navigator, not to exceed 35
clients per Navigator.
•In the event the number of referrals exceeds the number of available housing
placements, WestCare will prioritize referrals using the following criteria:
Vulnerability Index – Service Prioritization Decision Assistance Tool score, length
of homelessness, medical conditions, and any other relevant factors.
•Enter participant information into the Homeless Management Information System
(HMIS) in compliance with HEAP and HUD data collection, management, and
reporting standards.
•Ensure that the Youth Navigator serves individuals between 18 and 24 years old,
and families with a head of household between 18 and 24 years old at point of
entry to services, unless a documented exception exists.
•Meet with County staff monthly, or as often as needed, for service
coordination, problem/issue resolution, information sharing, training, review,
and monitoring of services.
•Engage clients in a linguistically and culturally appropriate manner, including the
use of interpreters when needed.
•Provide annual Civil Rights training to staff at the beginning of every calendar year,
and provide relevant verification to the County of Fresno by April 1.
PERFORMANCE OUTCOMES
WestCare shall provide complete and accurate monthly activity reports to the County of
Fresno, in a report format approved by the County by the 10th of each month.
WestCare shall meet the following outcomes annually:
•Provide Navigation services to a minimum of 135 unduplicated participants.
•A minimum of 80% of participants will exit to permanent housing.
•A minimum of 80% of those who exit the program to permanent housing will
remain in permanent housing six months after exiting the program.
•Complete 100% of HMIS entries within 7 days of program entry.
Revised Exhibit B
BUDGET SUMMARY
ORGANIZATION: WestCare California, Inc.
SERVICES: Housing Navigation
CONTRACT TERM: July 9, 2019 through June 30, 2021
CONTRACT AMOUNT: $455,945.00
Budget Categories Amount
Personnel
Salaries
2 FTE Navigators
1 FTE Youth Navigator
.081 FTE Program Director
Payroll Taxes
Benefits
Subtotal $313,863.00
Services & Supplies
Insurance
Communication
Office Expenses
Equipment Travel and Transportation
Program Supplies
Staff Training
Client Needs
HMIS
Fiscal & Audits
Training
Subtotal $108,360.00
Indirect Costs
Indirect Costs
Subtotal $33,722.00
Total $455,945.00