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HomeMy WebLinkAbout21-03-M CCO 01.pdfCOUNTY OF FRESNO CONSTRUCTION MANAGEMENT CONTRACT CHANGE ORDER SLURRY SEALS CHANGE ORDER NO. 1 VARIOUS LOCATIONS IN FRESNO COUNTY JANUARY 6, 2022 CONTRACT NO. 21-03-M PAGE 1 OF 4 __ Contractor __ Auditor __ Business Office __ Board of Supervisors __ Const. Management __ RE/Arch __ Design We, the above signed contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefor the prices shown above. If the Contractor does not sign acceptance of this order, his attention is directed to the requirements of the specifications as to proceeding with the ordered work and filing a written protest within the time therein specified. TO: PAVEMENT COATINGS CO.: Make the following changes to the plans and specifications or do work not in the plans and specifications for the contract. Because of the change(s), TWO-WORKING DAYS will be added to the contract time. The Contract completion date was December 3, 2021. PART I: INCREASE/DECREASE/ELIMINATE ITEMS AT UNIT PRICES. This change was proposed by the Engineer. Item quantities in the Bid Book and subsequent change orders are estimates only. This Part adjusts item quantities to the actual quantities used. Increased Items: Item No. Description Unit Quantity @ Price Total Amount (%) 6 Slurry Seal TON 517.45 $199.00 $102,972.55 19.92 8 Pavement Marker (Retroreflective) Type D Blue EA 9.00 $16.00 $144.00 6.87 9 Pavement Marker (Retroreflective) Type D Yellow EA 62.00 $4.50 $279.00 13.03 13 Thermoplastic Pavement Marking Limit Line SF 442.00 $5.50 $2,431.00 27.50 15 Thermoplastic Pavement Marking Yellow Crosswalk SF 53.00 $5.50 $291.50 19.49 19 Paint Traffic Stripe (2-Coat) (Detail 27B) LF 80.00 $1.20 $96.00 8.56 21 Paint Traffic Stripe (2-Coat) (Detail 38A) LF 30.00 $1.60 $48.00 20.00 22 Paint Traffic Stripe (2-Coat) (Detail 39) LF 80.00 $1.45 $116.00 9.58 24 Paint Pavement Marking (Retroreflective) Bike Lane Symbol with Person (2-Coat) SF 7.00 $3.00 $21.00 50.00 25 Paint Pavement Marking (Retroreflective) Bike Lane Arrow (2-Coat) SF 3.5 $3.00 $10.50 50.00 TOTAL INCREASE: $106,409.55 COUNTY OF FRESNO CONSTRUCTION MANAGEMENT CONTRACT CHANGE ORDER SLURRY SEALS CHANGE ORDER NO. 1 VARIOUS LOCATIONS IN FRESNO COUNTY JANUARY 6, 2022 CONTRACT NO. 21-03-M PAGE 2 OF 4 __ Contractor __ Auditor __ Business Office __ Board of Supervisors __ Const. Management __ RE/Arch __ Design We, the above signed contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefor the prices shown above. If the Contractor does not sign acceptance of this order, his attention is directed to the requirements of the specifications as to proceeding with the ordered work and filing a written protest within the time therein specified. Decreased Items: Item No. Description Unit Quantity @ Price Total Amount (%) 2 Supplemental Work (Payment Adjustments for Price Index Fluctuations) $ 92,939.70 $1.00 $92,939.70 92.94 7 Remove Pavement Marker EA 101.00 $1.80 $181.80 19.09 12 Thermoplastic Traffic Stripe Detail 22 LF 120.00 $1.90 $228.00 2.19 27 Remove Thermoplastic Pavement Traffic Stripe LF 183.00 $0.90 $164.70 3.35 28 Remove Thermoplastic Pavement Markings SF 1,185.00 $2.10 $2,488.50 43.26 TOTAL DECREASE: $96,002.70 Eliminated Items: Item No. Description Unit Quantity Unit Price Total Amount (%) 1 Supplemental Work $ 25,000.00 $1.00 $25,000.00 100.00 11 Pavement Marker (Non-Reflective) Type A EA 50.00 $3.50 $175.00 100.00 Since you did not incur any costs associated with these items, no payment will be made for these bid items. This work did not impact the critical path for the project, therefore, granting additional contract time was not warranted. TOTAL DECREASE: $25,175.00 TOTAL COST PART I: $14,768.15 DECREASE TOTAL TIME EXTENSION PART I: ZERO - WORKING DAYS PART II: USE POLYMER MODIFIED EMULSION (PMCQS-1H) IN LIEU OF CQS-1H EMULSION IN THE SLURRY SEAL MIXTURE. This change was requested by the Engineer. In accordance with Section 4-the Standard Specifications, furnish and utilize Polymer Modified Emulsion (PMCQS-1H) in lieu of, the specified CQS-1H in the Slurry Seal mixture. Payment for this change will be made at an agreed price of $11.05 per ton of mixed Slurry Seal placed according to Section 9-1.03, Payment Scope, of the Special Provisions. This price includes compensation of COUNTY OF FRESNO CONSTRUCTION MANAGEMENT CONTRACT CHANGE ORDER SLURRY SEALS CHANGE ORDER NO. 1 VARIOUS LOCATIONS IN FRESNO COUNTY JANUARY 6, 2022 CONTRACT NO. 21-03-M PAGE 3 OF 4 __ Contractor __ Auditor __ Business Office __ Board of Supervisors __ Const. Management __ RE/Arch __ Design We, the above signed contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefor the prices shown above. If the Contractor does not sign acceptance of this order, his attention is directed to the requirements of the specifications as to proceeding with the ordered work and filing a written protest within the time therein specified. all labor, materials, equipment, overhead costs, markups, and incidentals for providing and placing the material. The total cost for this change resulted in $34,425.72. (3,115.45 tons x $11.05 = $34,425.72) This change did not impact the critical path for the project, therefore, granting additional contract time was not warranted. TOTAL COST PART II: A $34,425.72 INCREASE TOTAL TIME EXTENSION PART II: ZERO - WORKING DAYS PART III: COMPENSATE THE CONTRACTOR FOR THE CALIFORNIA STATEWIDE CRUDE OIL PRICE INDEX FLUCTUATION. This payment adjustment was requested by the Contractor. Compensate the Contractor per the methods established in the State Standard Specifications Section 9-1.07 for fluctuations greater than or less than five percent in the California statewide crude oil index for the month the material was placed, when compared to the index published for the month of the bid opening. The California Statewide Crude Oil Price index for the bid opening month, August 2021, was 403.9. The index was 456.2 in November 2021, which applies to the Pay Estimate No. 3 (Final) for the quantity of asphalt in the emulsion (Slurry Seal). The asphaltic emulsion (PMCQS-1h) was utilized on the project where the minimum percent asphalt residue for the emulsion placed as mixed Slurry Seal was 60 percent. A total of 339.45 tons of Slurry Seal Emulsion was used on the project in November 2021. The total adjustment compensation for price index fluctuation is being made as agreed price in accordance with Section 9-1.03, Payment Scope of the Special Provisions, resulting in an increase of $7,060.30. The total of $7,060.30 is being paid under Bid Item No. 2, Supplemental Work (Payment Adjustments for Price Index Fluctuations), with no net cost increase to the contract. This adjustment did not impact the critical path for the project, therefore, granting additional contract time was not warranted. TOTAL COST PART III: $0.00 (PAID IN BID ITEM NO. 2) TOTAL TIME EXTENSION PART III: ZERO - WORKING DAYS PART IV: GRANT A TIME EXTENSION. This change was requested by the Contractor. Grant the Contractor a two-working day time extension for unsuitable working conditions due to the rain/wet surface conditions. COUNTY OF FRESNO CONSTRUCTION MANAGEMENT CONTRACT CHANGE ORDER SLURRY SEALS CHANGE ORDER NO. 1 VARIOUS LOCATIONS IN FRESNO COUNTY JANUARY 6, 2022 CONTRACT NO. 21-03-M PAGE 4 OF 4 __ Contractor __ Auditor __ Business Office __ Board of Supervisors __ Const. Management __ RE/Arch __ Design We, the above signed contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefor the prices shown above. If the Contractor does not sign acceptance of this order, his attention is directed to the requirements of the specifications as to proceeding with the ordered work and filing a written protest within the time therein specified. Weather Day Extension Summary/Reference Weather Day October 25, 2021 1 Working Day Weather Day November 9, 2021 1 Working Day Total Weather Days 2 Working Days TOTAL COST PART IV: A $0.00 (NO COST) TOTAL TIME EXTENSION PART IV: TWO - WORKING DAYS NET COSTS THIS CHANGE ORDER: A $19,657.57 INCREASE NET TIME EXTENSION THIS CHANGE ORDER: TWO WORKING-DAYS JAMES DREWS, Resident Engineer APPROVAL RECOMMENDED: PAVEMENT COATINGS CO., Contractor MANDEEP S. SEKHON, Interim Construction Engineer By: STEVEN E. WHITE, Director of Public Works Title: and Planning Accepted Date: Date: LETTER OF TRANSMITTAL - C.C.O. NO. 1 JANUARY 6, 2022 TO: STEVEN E. WHITE, DIRECTOR SLURRY SEALS PUBLIC WORKS AND PLANNING VARIOUS LOCATIONS IN FRESNO COUNTY CONTRACT NO. 21-03-M ATTN: MANDEEP S. SEKHON INTERIM CONSTRUCTION ENGINEER FROM: JAMES DREWS, Resident Engineer STATUS OF FUNDS: Contract Items $ 761,503.00 Original Allotment $ 812,078.15 Dept. Furnished Materials $ 0.00 Supplemental. Allotment $ 0.00 Previous CCO's $ 0.00 Total Allotment $ 812,078.15 This CCO $ 19,657.57 Obligated Funds $ 781,160.57 Total Obligated Funds $ 781,160.57 Unobligated Balance $ 30,917.58 DIRECTOR'S LIMIT to sign change orders is: $ 50,575.15 PART I DESCRIPTION: Increase/decrease/eliminate items at unit bid prices. WHY: The bid quantities in the Bid Book are estimates only. This change order reflects the actual quantities used for the construction of the above referenced project. Item No. 1 Supplemental Work was eliminated in its entirety in accordance with Section 9- 1.06D Eliminated Items of the State Standard Specifications. The Contractor incurred no costs relating to this bid item, therefore, in accordance with the above referenced section, no compensation or partial compensation will be made to the Contractor for eliminating this bid item. Bid Item No.1 is being eliminated in its entirety at the full bid price, resulting in a decrease of $25,000. Item No. 2 Supplemental Work (Payment Adjustments for Price Index Fluctuations) decreased by 92.94 percent. This item is not subject to the requirements of Section 9- Standard Specifications; therefore, this item was decreased at the unit price, resulting in a decrease of $92,939.70. Item No. 11 Pavement Marker (Non-Retroreflective) - Type A was eliminated in its entirety in accordance with Section 9-1.06D Eliminated Items of the State Standard Specifications. The Contractor incurred no costs relating to this bid item, therefore, in accordance with the above referenced section, no compensation or partial compensation will be made to the Contractor for eliminating this bid item. Bid Item No.11 is being eliminated in its entirety at the full bid price, resulting in a decrease of $175. LETTER OF TRANSMITTAL - C.C.O. NO. 1 JANUARY 6, 2022 Item No. 13 Thermoplastic Pavement Marking Limit Line increased by 27.50 percent, reflecting the actual amount of Limit Line installed. Payment for the increased quantity in excess of 125 percent of the estimated quantity resulted in an amount of $221.38. Since the payment for the quantity in excess of 125 percent resulted in less than $ 5,000, no adjustment to the unit price was made as per Section 9- the Standard Specifications; and the increased quantity was paid at the unit price, resulting in an increase of $2,431. Item No. 24 Paint Pavement Marking (Retroreflective) Bike Lane Arrow (2-Coat) increased by 50.00 percent, reflecting the actual number of markings painted. Payment for the increased quantity in excess of 125 percent of the estimated quantity resulted in an amount of $10.50. Since the payment for the quantity in excess of 125 percent resulted in less than $ 5,000, no adjustment to the unit price was made as per Section 9-ged Quantity Payment price, resulting in an increase of $21. Item No. 25 Paint Pavement Marking (Retroreflective) Bike Loop Detector Symbol (2- Coat) increased by 50.00 percent, reflecting the actual number of markings painted. Payment for the increased quantity in excess of 125 percent of the estimated quantity resulted in an amount of $5.25. Since the payment for the quantity in excess of 125 percent resulted in less than $ 5,000, no adjustment to the unit price was made as per Section 9- was paid at the unit price, resulting in an increase of $10.50. Item No. 28 Remove Thermoplastic Pavement Markings decreased by 43.26 percent, reflecting the actual quantity removed. The Contractor did not make a request for adjustment of the unit price; and the actual payable quantities were paid at the unit price, resulting in a decrease of $2,488.50. All other changes in the item quantities are minor and within the normal deviations for this type of construction. HOW: Item quantities were increased, decreased, or eliminated at unit prices per Section 9- Standard Specifications, resulting in a decrease of $14,768.15. COST: A $14,768.15 Decrease PART II - DESCRIPTION: Use Polymer Modified Emulsion (PMCQS-1H) in lieu of CQS-1H emulsion in the Slurry Seal Mixture. WHY: The County of Fresno elected to use a Polymer Modified Emulsion (PMCQS-1H) in lieu of the standard CQS-1H emulsion as specified in the project Special Provisions. LETTER OF TRANSMITTAL - C.C.O. NO. 1 JANUARY 6, 2022 HOW: The Contractor is being directed to provide and place a Polymer Modified Emulsion (PMCQS-1H) in lieu of CQS-1H in the Slurry Seal mixture. All other components of the Slurry Seal mixture will remain unchanged. Compensation for this work will be made at an agreed price of $11.05 per ton of placed Slurry Seal mixture, in accordance with Section 9-1.03 Payment Scope of the Standard Specifications, resulted in an increase of $34,425.72 (3,115.45 tons x $11.05 = $34,425.72). COST: A $34,425.72 Increase PART III - DESCRIPTION: Compensate the Contractor for the California Statewide Crude Oil Price Index Fluctuation WHY: Compensate the Contractor per the method established in the State Standard Specifications Section 9-1.07 for fluctuations greater than or less than five percent in the California statewide crude oil index for the month the material was placed when compared to the index published for the month of the bid opening. The California Statewide Crude Oil Price index for the bid opening month, August 2021, was 403.9. The index was 456.2 in November 2021, which applies to the Pay Estimate No. 3 (Final) for the quantity of asphalt in the emulsion (Slurry Seal). The California Statewide Crude Oil Price Index fluctuations exceeded five percent during the above-mentioned months when paving of HMA took place, resulting in an increase of $7,060.30. HOW: Utilized formulas established in Section 9-1.07 of the State Standard Specifications. The total adjustment compensation for price index fluctuation is being made as agreed price in accordance with Section 9- increase of $7,060.30. This amount will be paid under Bid Items No. 2, Supplemental Work (Payment Adjustments for Price Index Fluctuations), with no net cost increase to the contract. COST: $0.00 (No Cost) PART IV- DESCRIPTION: Grant a time extension. WHY: Grant a total of two working days time extension to the allotted contract time. This time extension is due to inclement weather conditions prevented the Contractor from working on the site. HOW: LETTER OF TRANSMITTAL - C.C.O. NO. 1 JANUARY 6, 2022 A total of two working days are being added to the allotted contract time in accordance with Section 8-1.07B, Time Adjustments of the Special Provisions. COST: $0.00 (No Cost) NET COST THIS CHANGE ORDER: $19,657.57 INCREASE NET TIME EXTENSION THIS CHANGE ORDER: TWO-WORKING DAYS