HomeMy WebLinkAboutAgreement A-19-079-1 with Exceptional Parents Unlimited Inc..pdf- 1 -
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AMENDMENT I TO AGREEMENT
THIS AMENDMENT, hereinafter referred to as Amendment I is made and entered into this
___________ day of ________________, 2019, by and between the COUNTY OF FRESNO, a
Political Subdivision of the State of California, hereinafter referred to as “COUNTY,” and
EXCEPTIONAL PARENTS UNLIMITED, INC., a California non-profit corporation, whose address is
4440 North First Street, Fresno, CA 93726, hereinafter referred to as “SUBRECIPIENT.”
WHEREAS, the parties entered into that certain Agreement, identified as COUNTY Agreement
No. 19-079, effective February 12, 2019, for home visitation services for California Work Opportunity
and Responsibility to Kids clients; and
WHEREAS, COUNTY desires to amend the Agreement to add funding to provide for
distribution of material goods related to care, health, and safety of the child and family by
SUBRECIPIENT to families during the course of SUBRECIPIENT’s home visits; and
WHEREAS, COUNTY desires to amend the Agreement regarding said change and restate the
Agreement in its entirety.
NOW, THEREFORE, in consideration of their mutual promises, covenants and conditions,
hereinafter set forth, the sufficiency of which is acknowledged, the parties agree as follows:
1.That the existing COUNTY Agreement No. 19-079, Page Two (2), Section Four (4)
beginning with Line Twenty-Two (22), with the word “In” and ending on Page Two (2), Line Twenty-
Four (23) with the number “$1,350,000” be deleted and the following inserted in its place:
"For the period of February 12, 2019 to June 30, 2019, in no event shall services
performed under this Agreement be in excess of Three Hundred Ninety-Seven Thousand Fifty-Eight
and No/100 dollars ($397,058). For the period of July 1, 2019 to June 30, 2020, in no event shall
services performed under this Agreement be in excess of One Million Ninety Thousand Four Hundred
Forty-Two and No/100 dollars ($1,090,442). The cumulative total of this Agreement shall not be in
excess of One Million Four Hundred Eighty-Seven Thousand Five Hundred and No/100 dollars
($1,487,500)."
2.That all references in existing COUNTY Agreement No. 19-079 to Exhibit A shall be
changed to read “Revised Exhibit A,” which is attached hereto and incorporated herein by this
Agreement No. 19-079-1
5th November
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reference.
3. That all references in existing COUNTY Agreement No. 19-079 to Exhibit B shall be
changed to read “Revised Exhibit B,” which is attached hereto and incorporated herein by this
reference.
COUNTY and CONTRACTOR agree that this Amendment I is sufficient to amend Agreement
No. 19-079 and, that upon execution of this Amendment I, the original Agreement and this Amendment
I, shall together be considered the Agreement.
The Agreement, as hereby amended, is ratified and continued. All provisions, terms,
covenants, conditions and promises contained in this Agreement not amended herein shall remain in
full force and effect. This Amendment I is effective retroactive to February 12, 2019.
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1 IN WITNESS WHEREOF , the parties hereto have execu ted this Amendment I to Agreement as of
2 the day and year hereinabove written .
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SUBRECIPIENT:
EXCEPTIONAL PARENTS UNLIMITED , INC.
By : ®JL l
Print Name: U,tl,·,oo Ch~t bt:-.?
COUNTY OF FRESNO
Nathan Magsig, Chairperson of the Board of
Supervisors of the County of Fresno
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Title: ~,e..5l&:D±', ~<'\ cf U,rec:tb("S
Chairman of the Board , or
President , or any Vice President
By ~Ufu· /V
Print Name: Sv1cr1r-1rJ 2.. t;;;;ff1 $
T itle : \~ T ~J ~l_/;½«
Secreary (of Co rporation).or
any Assistant Secretary , or
Ch ief Financial Officer, or
any Assistant Treasurer
Mailing Address:
4440 North First Street
Fresno , CA 93726
Phone No : (559) 229-2000
Contact: Lowell Ens, Chief Executive Offi cer
FOR ACCOUNTING USE ONLY:
Fund/Subclass : 0001/10000
27 ORG No .: 56107001
Account No .: 7870/0
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ATTEST:
BERNICE E. SEIDEL
Clerk of the Board of Supervisors
County of Fresno , State of California
By :~~
Deputy
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Revised Exhibit A
Page 1 of 4
SUMMARY OF SERVICES
ORGANIZATION: Exceptional Parents Unlimited, Inc.
ADDRESS: 4440 North First Street
Fresno, CA 93726
SERVICES: CalWORKs Home Visitation Services
TELEPHONE: (559) 229-2000
CONTACT: Lowell Ens, Chief Executive Officer
TERM: February 12, 2019 – June 30, 2019 - $397,058
July 1, 2019 – June 30, 2020 - $1,090,442
CONTRACT MAXIMUM: $1,487,500
______________________________________________________________________________
I. SUMMARY OF SERVICES
The CalWORKs Home Visiting Program (HVP) is a voluntary program for first-time, low-income
parents with a purpose of supporting health outcomes for pregnant and parenting women and
infants born into poverty, expanding their future educational, economic, and financial capability
opportunities, and improving the likelihood that they will exit poverty.
Subrecipient will provide home visiting services through contracted Neighborhood Resource
Centers (NRCs) located in zip codes 93703 and 93727, utilizing the Healthy Families America
(HFA) model. HFA is designed for parents facing challenges such as single parenthood; low
income; childhood history of abuse and other adverse child experiences; and current or
previous issues related to substance abuse, mental health issues, and/or domestic violence.
Home visitors will utilize the Growing Great Kids (GGK) curriculum to provide the home visiting
services. The GGK curriculum provides home visitors with research-informed, strength-based &
solution-focused “Home Visit Conversation Guides” for engaging parents, cultivating secure
attachments, and bolstering child development, while building parenting, family strengthening,
and other essential life skills.
Revised Exhibit A
Page 2 of 4
II. LOCATION OF SERVICES
93703 NRC 93727 NRC
Zip Codes/Cities to be
Served
93703, 93702, 93710, 93720,
93718
93727, 93612, 93611, 93619
Anticipated Number of
Unduplicated Clients to
be Served Annually
150 125
III. TARGET POPULATION
The primary population is a voluntary participant who is a member of a CalWORKs assistance
unit, who is pregnant with no other children at the time of enrollment, or a first-time parent, or
caretaker relative of a child less than twenty-four months at the time he or she enrolls in the
HVI program. Families with more than one child receiving CalWORKs will be considered the
secondary population. All referrals will be sent to the Subrecipient as predetermined to be
eligible by the County. Any clients deemed potentially eligible by the Subrecipient should be
referred back to the County.
IV. SUBRECIPIENT’s RESPONSIBILITIES
A. All direct service and supervisory staff are to complete all evidence-based model and
curricula trainings as required by the County, within a designated time-period
determined by the County. Required training topics will include HFA, GGK, and County-
specific benefit programs.
B. Maintain fidelity to the HFA model.
1. One home visit per week prenatally and for the first six months after the child’s
birth. After the first six months, visits may be less frequent, based on families’
needs and progress over time. Visits will typically last one hour.
2. All direct service staff, supervisors and program managers will complete all
required HFA training.
3. Complete the processes for HFA affiliation and accreditation.
4. Maintain the staffing requirements prescribed by the HFA model.
C. Maintain fidelity to the GGK curriculum
1. All supervisors and home visitors will complete all required GGK training.
D. Recruit participants through daily work in providing services to CalWORKs families that
come into the resource center of their own volition. Subrecipient will contact County in
order to confirm client eligibility.
Revised Exhibit A
Page 3 of 4
E.Collaborate with County to provide necessary referrals related to the following: (1)
Prenatal, infant, and toddler care; (2) Infant and child nutrition; (3) Developmental
screening assessments; (4) Parent education, parent and child interaction, child
development, and child care; (5) Job readiness and barrier removal; and, (6) Domestic
violence and sexual assault, mental health, and substance abuse treatment.
F. Collaborate with County to determine appropriate amount of attempts to re-engage a
family that has stopped participating.
G.Distribute material goods related to care, health, and safety of the child and family,
which shall not exceed five hundred dollars ($500). Material goods include, but are not
limited to: child safety kits, car seats, appliance repairs, adaptive equipment for children
with disabilities, and resources related to child and family language and literacy needs.
H.Collaborate with County to jointly develop process to determine when material goods
will be offered, and how to track material goods expenditures.
I.Complete case plans with clients, per the HFA model and GGK curriculum, and track
client progress.
J.Document services, as appropriate, using a designated computer software system as
authorized by County.
K.Complete annual Civil Rights training provided by County.
L.Meet with County as often as needed.
M.Provide reports and data as requested by County.
V. COUNTY RESPONSIBILITIES
A.County staff will identify eligible clients that are part of both the primary and secondary
populations.
B.County will coordinate client outreach activities to eligible clients, via one-on-one staff
and client interactions, both by phone and during in-person interviews. County will
obtain permission to release client’s information to the Subrecipient for contact.
C.Collaborate with Subrecipient to provide necessary referrals related to the following: (1)
Prenatal, infant, and toddler care; (2) Infant and child nutrition; (3) Developmental
screening assessments; (4) Parent education, parent and child interaction, child
development, and child care; (5) Job readiness and barrier removal; and, (6) Domestic
violence and sexual assault, mental health, and substance abuse treatment.
D.Collaborate with Subrecipient to determine appropriate amount of attempts to re-
engage a family that has stopped participating.
E.Collaborate with Subrecipient to jointly develop process to determine when material
goods will be offered, and how to track material goods expenditures.
Revised Exhibit A
Page 4 of 4
F. Meet with Subrecipient as often as needed for service coordination, problem and issue
resolution, information sharing, training, and review and monitoring of services.
G. Coordinate and provide training in the following areas: CalWORKs, Medi-Cal, CalFresh,
Special Supplemental Nutrition Program for Women, Infants and Children (WIC), and
other programs, with county-specific information about how the home visiting
professionals can help a parent access additional services for which he or she may be
eligible and troubleshoot problems with benefits or eligibility that would impact his or
her access to services. Training will also address cultural competency and implicit bias
and strength-based practices for working with families with unmet needs.
H. Provide annual Civil Rights training information and materials to Subrecipient.
VI. MONTHLY REPORTS AND OUTCOMES
Subrecipient shall provide County monthly activity reports on services rendered. Subrecipient
and DSS shall mutually agree on changes to data tracking as needed and requested.
Revised Exhibit B
BUDGET SUMMARY (5 Months)
VENDOR NAME: Exceptional Parents Unlimited, Inc.
February 12, 2019-June 30, 2019
Site 1 (93703)
CATEGORY
SALARIES & BENEFITS
SERVICES & SUPPLIES
INDIRECT COSTS
TOTAL EXPENSES
TOTAL
$ 152,744
$ 41,815
$ 21,617
$ 216,176
Page 1 of 8
Revised Exhibit B
BUDGET SUMMARY (12 Months)
VENDOR NAME: Exceptional Parents Unlimited, Inc.
July 1, 2019-June 30, 2020
Site 1 (93703)
CATEGORY BUDGET ITEM # TOTAL
Salaries 0100 $ 345,419
Payroll Taxes 0150 $ 30,057
Benefits 0200 $ 48,054
SUBTOTAL: $ 423,530
SERVICES & SUPPLIES
Insurance 0250 $ 7,236
Communications 0300 $ 6,000
Office Expense 0350 $5,220
Equipment 0400 $1,600
Facilities 0450 $ 17,856
Travel Costs 0500 $9,000
Program Supplies 0550 $ 48,600
Consultancy/Subcontracts 0600 $3,600
Fiscal & Audits 0650 $1,000
Training 0660 $ 10,800
Indirect Costs 0700 $ 59,382
SUBTOTAL: $ 170,294
TOTAL EXPENSES $ 593,824
Page 2 of 8
VENDOR NAME:Exceptional Parents Unlimited, Inc.
BUDGET PERIOD: (July 1, 2019-June 30, 2020)
Site 1 (93702/03)
SALARIES
Position
Program Director 5%12 6,028$ 3,617$
Program Manager 50%12 4,936$ 29,613$
Site Supervisor 100%12 4,202$ 50,428$
Data Systems Analyst 10%12 5,113$ 6,136$
Intake Specialist 100%12 3,990$ 47,885$
Home Navigator 100%12 2,947$ 35,360$
Home Navigator 100%12 2,903$ 34,840$
Home Navigator 100%12 2,903$ 34,840$
Home Navigator 100%12 2,925$ 35,100$
Home Navigator 100%12 2,817$ 33,800$
Home Navigator 100%12 2,817$ 33,800$
345,419$
TAXES (FICA, SUI):
FICA (.0765 x $345,419)26,424
SUI (.06 x $7,000 x 8.65 FTE's)3,633
Total Taxes 30,057
BENEFITS (Health Ins; Life Ins; Retirement; Other benefits)
Benefit Item (Calculation)
Health, Dental, Vision Insurance ($393.07/per mo x 8.65 FTE's x 12 mos.)40,800
Reitrement budgeted at 2.1% of salaries (.021 x $345,419)7,254
Total Benefits 48,054$
423,530$
Total
Salaries/Wages
TOTAL SALARIES AND BENEFITS
PROPOSED BUDGET DETAIL (Personnel)
% of Time
On Project
Number of
Months
Monthly
Salary/Hourly
Wages
Salary/Wages
Funds Requested
Revised Exhibit B
Page 3 of 8
VENDOR NAME:Exceptional Parents Unlimited, Inc.Site 1
Budget Period July 1, 2019 - June 30, 2020
0250 Insurance:
Worker's Comp Ins. @ $345,419 x .014 4,836
General Liability, & Property Insurance
@ $200 per month x 12 months 2,400 7,236
0300 Communications - Agency phone & internet
budgeted at $75 per month x 12 months 900
Cell Phone service for Home Navigators and
Managers budgeted at $425/mo. x 12 mos 5,100 6,000
0350 Office Expense - copying, printing, postage,
office supplies, employment verifications,
server lease, file cabinets, and misc.
supplies at $435/mo. x 12 months 5,220 5,220
0400 Equipment - 1 desktop computer, monitor,
and software budgeted at $1,200 1,200
Printers budgeted at $200 x 2 = $400 400 1,600
0450 Facilities:
Office Space Lease @ $1,127.50/mo x 12 mos 13,530
Utilities budgeted @ $170.84/mo x 12 mos.2,050
Janitorial, security, and misc.maintenance &
supplies budgeted @ $189.67/mo. x 12 mos.2,276 17,856
0500 Travel - Mileage reimbursement budgeted
at 215.5 miles per mo. x $.58 per mile x 12
months x 6 FTE's 9,000 9,000
0550 Program Supplies - Material Goods for Health
& safety of families budgeted at $500 per
family x 90 families 45,000
Parent handbooks, binders, craft supplies, etc.
budgeted at $200/mo. X 12 months 2,400
Home Navigator kit supplies = 6 x $200 1,200 48,600
0600 Consultants - Network & administration &
data security @ $300/mo. x 12 months 3,600 3,600
0650 Fiscal & Audits-Portion of Agency Single
Audit budgeted at $1,000 1,000 1,000
0660 Training - Growing Great Kids Curriculum
budgeted at $1,775 for 2 staff = $3,550. HFA
training at $540/per staff x 4 = $2,160 plus
HFA Affiliation fee of $3,875 9,585
Misc required training (CPR, Mandated
Reporter, etc.) budgeted @ $1,215 1,215 10,800
0700 Indirect Costs budgeted @ 10% of total
award ($593,824 x 10%)59,382 59,382
170,294$ 170,294$
PROPOSED BUDGET DETAIL (Services and Supplies)
TOTALBUDGET LINE ITEM
CATEGORY & DESCRIPTION/
CALCULATION SUBTOTAL
Revised Exhibit B
Page 4 of 8
Revised Exhibit B
BUDGET SUMMARY (5 Months)
VENDOR NAME: Exceptional Parents Unlimited, Inc.
February 12, 2019-June 30, 2019
Site 2 (93727)
CATEGORY
SALARIES & BENEFITS
SERVICES & SUPPLIES
INDIRECT COSTS
TOTAL EXPENSES
TOTAL
$ 127,093
$ 35,701
$ 18,088
$ 180,882
Page 5 of 8
Revised Exhibit B
BUDGET SUMMARY (12 Months)
VENDOR NAME: Exceptional Parents Unlimited, Inc.
July 1, 2019-June 30, 2020
Site 2 (93727)
CATEGORY BUDGET ITEM # TOTAL
Salaries 0100 $ 296,942
Payroll Taxes 0150 $ 25,929
Benefits 0200 $ 39,539
SUBTOTAL: $ 362,410
SERVICES & SUPPLIES
Insurance 0250 $ 6,408
Communications 0300 $ 5,220
Office Expense 0350 $4,560
Equipment 0400 $-
Facilities 0450 $ 13,655
Travel Costs 0500 $5,500
Program Supplies 0550 $ 37,500
Consultancy/Subcontracts 0600 $3,000
Fiscal & Audits 0650 $850
Training 0660 $7,855
Indirect Costs 0700 $ 49,660
SUBTOTAL: $ 134,208
TOTAL EXPENSES $ 496,618
Page 6 of 8
VENDOR NAME:Exceptional Parents Unlimited, Inc.
BUDGET PERIOD: (July 1, 2019-June 30, 2020)
Site 2
SALARIES
Position
Program Director 5%12 6,028$ 3,617$
Program Manager 50%12 4,936$ 29,613$
Site Supervisor 100%12 4,197$ 50,364$
Data Systems Analyst 10%12 5,113$ 6,136$
Intake Specialist 100%12 3,921$ 47,052$
Home Navigator 100%12 2,903$ 34,840$
Home Navigator 100%12 2,903$ 34,840$
Home Navigator 100%11 2,947$ 32,413$
Home Navigator 100%11 2,903$ 31,937$
Home Navigator 100%9 2,903$ 26,130$
296,942$
TAXES (FICA, SUI):
FICA (.0765 x $296,942)22,716
SUI (.06 x $7,000 x 7.65 FTE's)3,213
Total Taxes 25,929
BENEFITS (Health Ins; Life Ins; Retirement; Other benefits)
Benefit Item (Calculation)
Health, Dental, Vision Insurance ($366.02/per mo x 7.65 FTE's x 12 mos.)33,600
Reitrement budgeted at 2% of salaries (.02 x $296,942)5,939
Total Benefits 39,539$
362,410$
Total
Salaries/Wages
TOTAL SALARIES AND BENEFITS
PROPOSED BUDGET DETAIL (Personnel)
% of Time
On Project
Number of
Months
Monthly
Salary/Hourly
Wages
Salary/Wages
Funds Requested
Revised Exhibit B
Page 7 of 8
VENDOR NAME:Exceptional Parents Unlimited, Inc.Site 2
Budget Period July 1, 2019 - June 30, 2020
0250 Insurance:
Worker's Comp Ins. @ $396,942 x .014 4,158
General Liability, & Property Insurance
@ $187.50 per month x 12 months 2,250 6,408
0300 Communications - Agency phone & internet
budgeted at $60 per month x 12 months 720
Cell Phone service for Home Navigators and
Managers budgeted at $375/mo. x 12 mos 4,500 5,220
0350 Office Expense - copying, printing, postage,
office supplies, employment verifications,
server lease, file cabinets, and misc.
supplies at $380/mo. x 12 months 4,560 4,560
0450 Facilities:
Office Space Lease @ $858.34/mo x 12 mos 10,300
Utilities budgeted @ $135/mo x 12 mos.1,620
Janitorial, security, and misc.maintenance &
supplies budgeted @ $144.59/mo. x 12 mos.1,735 13,655
0500 Travel - Mileage reimbursement budgeted
at 158.05 miles per mo. x $.58 per mile x 12
months x 5 FTE's 5,500 5,500
0550 Program Supplies - Material Goods for Health
& safety of families budgeted at $500 per
family x 70 families 35,000
Parent handbooks, binders, craft supplies, etc.
budgeted at $125/mo. X 12 months 1,500
Home Navigator kit supplies = 5 x $200 1,000 37,500
0600 Consultants - Network & administration &
data security @ $250/mo. x 12 months 3,000 3,000
0650 Fiscal & Audits-Portion of Agency Single
Audit budgeted at $850 850 850
0660 Training - Growing Great Kids Curriculum
budgeted at $1,775 for 2 staff = $3,550. HFA
training at $540/per staff x 4 = $2,160 plus
HFA Affiliation fee of $1,125 6,835
Misc required training (CPR, Mandated
Reporter, etc.) budgeted @ $1,020 1,020 7,855
0700 Indirect Costs budgeted @ 10% of total
award ($496,618 x 10%)49,660 49,660
134,208$ 134,208$
PROPOSED BUDGET DETAIL (Services and Supplies)
TOTALBUDGET LINE ITEM
CATEGORY & DESCRIPTION/
CALCULATION SUBTOTAL
Revised Exhibit BPage 8 of 8