HomeMy WebLinkAbout2005C CCO 05.pdfLETTER OF TRANSMITTAL - C.C.O. NO. 5 OCTOBER 21, 2021
TO: STEVEN E. WHITE, DIRECTOR LATON PEDESTRIAN AND DRAINAGE
PUBLIC WORKS AND PLANNING IMPROVEMENTS
FEDERAL PROJECT NO.: ATPL-5942(275)
CONTRACT NO. 20-05-C
ATTN: MANDEEP SEKHON
INTERIM CONSTRUCTION ENGINEER
FROM:
JAMES DREWS, Resident Engineer
STATUS OF FUNDS:
Contract Items $ 2,295,015.05 Original Allotment $ 2,422,265.80
Dept. Furnished Materials $ 0.00 Supplemental. Allotment $ 0.00
Previous CCO's $ 47,021.26 Total Allotment $ 2,422,265.80
This CCO $ 97,324.15 Obligated Funds $ 2,439,360.46
Total Obligated Funds $ 2,439,360.46 Unobligated Balance $ -17,094.66
DIRECTOR'S LIMIT to sign change orders is: $ 127,250.75
PART I - DESCRIPTION:
Increase/Decrease/Eliminate Items at Unit Prices:
WHY:
The bid quantities in the Bid Book are estimates only. This change order reflects the actual
quantities used for the construction of the above referenced project.
Item No. 8 – Portable Delineator decreased by 70.12 percent, reflecting the actual quantity of
delineators used within the project site. The Contractor did not make a request for adjustment
of the unit price; and the actual payable quantities were paid at the unit price, resulting in a
decrease of $12,987.
Item No. 9 – Temporary Pavement Marker decreased by 88.13 percent, reflecting the actual
quantity of temporary markers used within the project site. The Contractor did not make a
request for adjustment of the unit price; and the actual payable quantities were paid at the unit
price, resulting in a decrease of $891.
Item No. 15 – Temporary Drainage Inlet Protection decreased by 72.73 percent, reflecting the
actual quantity of inlet protection used within the project site. The Contractor did not make a
request for adjustment of the unit price; and the actual payable quantities were paid at the unit
price, resulting in a decrease of $1,200.
Item No. 29 – Hot Mix Asphalt (Type A) increased by 25.13 percent, reflecting the actual
quantity of asphalt delivered and placed. Payment for the increased quantity in excess of 125
percent of the estimated quantity resulted in an amount of $187.18. Since the payment for the
LETTER OF TRANSMITTAL - C.C.O. NO. 5 OCTOBER 21, 2021
quantity in excess of 125 percent resulted in less than $5,000, no adjustment to the unit price
was made as per Section 9-1.06, “Changed Quantity Payment Adjustment,” of the Standard
Specifications; and the increased quantity was paid at the unit price, resulting in an increase
of $35,246.68.
Item No. 30 – Place Hot Mix Asphalt Dike (Type A) increased by 29.41 percent, reflecting the
actual quantity of dike installed. Payment for the increased quantity in excess of 125 percent
of the estimated quantity resulted in an amount of $157.50. Since the payment for the
quantity in excess of 125 percent resulted in less than $ 5,000, no adjustment to the unit price
was made as per Section 9-1.06, “Changed Quantity Payment Adjustment,” of the Standard
Specifications; and the increased quantity was paid at the unit price, resulting in an increase
of $1,050.
Item No. 31 – Place Hot Mix Asphalt (Miscellaneous Area) increased by 26.06 percent,
reflecting the actual miscellaneous area placement. Payment for the increased quantity in
excess of 125 percent of the estimated quantity resulted in an amount of $96.81. Since the
payment for the quantity in excess of 125 percent resulted in less than $5,000, no adjustment
to the unit price was made as per Section 9-1.06, “Changed Quantity Payment Adjustment,” of
the Standard Specifications; and the increased quantity was paid at the unit price, resulting in
an increase of $2,385.81.
Item No. 32 – Remove Asphalt Concrete Pavement (SQFT) increased by 77.13 percent,
reflecting the actual area of pavement removed. Payment for the increased quantity in excess
of 125 percent of the estimated quantity resulted in an amount of $2,383.75. Since the
payment for the quantity in excess of 125 percent resulted in less than $5,000, no adjustment
to the unit price was made as per Section 9-1.06, “Changed Quantity Payment Adjustment,” of
the Standard Specifications; and the increased quantity was paid at the unit price, resulting in
an increase of $3,527.00.
Item No. 54 – Adjust Frame and Cover to Grade increased by 200.00 percent, reflecting the
actual number of frame and covers adjusted. Payment for the increased quantity in excess of
125 percent of the estimated quantity resulted in an amount of $2,625. Since the payment for
the quantity in excess of 125 percent resulted in less than $5,000, no adjustment to the unit
price was made as per Section 9-1.06, “Changed Quantity Payment Adjustment,” of the
Standard Specifications; and the increased quantity was paid at the unit price, resulting in an
increase of $3,000.
Item No. 58 – Minor Concrete (Driveway and Valley Gutter) increased by 35.34 percent,
reflecting the actual concrete placed. Payment for the increased quantity in excess of 125
percent of the estimated quantity resulted in an amount of $8,025.36. Even though, the
payment for the quantity in excess of 125 percent resulted in more than $5,000, no
adjustment to the unit price was made since the unit bid price was considered reasonable.
The increased quantity was paid at the unit price, resulting in an increase of $27,422.36.
Item No. 63 – Replace 1.5” Water Service was eliminated in its entirety in accordance with
Section 9-1.06D Eliminated Items of the Standard Specifications. The Contractor incurred no
costs relating to this bid item, therefore, in accordance with the above referenced section, no
compensation or partial compensation will be made to the Contractor for eliminating this bid
item. Bid Item No.63 is being eliminated in its entirety at the full bid price, resulting in a
decrease of $2,940.
Item No. 75 – Import Fill was eliminated in its entirety in accordance with Section 9-1.06D,
“Eliminated Items,” of the Standard Specifications. The Contractor incurred no costs relating
to this bid item, therefore, in accordance with the above referenced section, no compensation
LETTER OF TRANSMITTAL - C.C.O. NO. 5 OCTOBER 21, 2021
or partial compensation will be made to the Contractor for eliminating this bid item. Bid Item
No.75 is being eliminated in its entirety at the full bid price, resulting in a decrease of $1,980.
All other changes in the item quantities are minor and within the normal deviations for this type
of construction.
HOW:
Item quantities were increased, decreased, or eliminated at unit prices per Section 9-1.06, “Changed
Quantity Payment Adjustments,” of the Standard Specifications.
COST:
A $69,250.15 Increase
PART II - DESCRIPTION:
Place hydroseed on the disturbed slope areas of the Grant Canal and “A” Ditch Canal – extra work.
WHY:
The project Plans did not show to place hydroseed on the slopes of the canal banks. The Regional
Water Quality Control Board required to place hydroseed on the disturbed slopes of the two canals
referenced above in order to process the Notice of Termination for the Strom Water Pollution
Prevention Plan (SWPPP). Therefore, it was necessary to perform this work as extra work.
HOW:
The Contractor is being directed to place hydroseed on the disturbed slopes of the canals banks as
required by the project SWPPP. Compensation for this work will be made at an agreed lump sum
price of $3,634, in accordance with Section 9-1.03, “Payment Scope,” of the Standard Specifications.
Two working days will be added to the contract for this work.
COST:
A $3,634 Increase
PART III DESCRIPTION:
Install a fire hydrant extension – extra work.
WHY:
An existing fire hydrant (west side of Bliss Avenue, approximate Sta. 211+00) was noted on
the Plans as “Protect in Place” remained in its original location, yet the elevation of the newly
installed sidewalk around the fire hydrant was elevated from the original grade and would not
allow the fire hydrant to function properly. Therefore, it was necessary to raise this fire
hydrant as extra work, as required by the Laton Fire Department.
LETTER OF TRANSMITTAL - C.C.O. NO. 5 OCTOBER 21, 2021
HOW:
The Contractor was directed to install a flanged extension to raise the elevation of the fire hydrant.
The Contractor will be compensated for the labor, equipment, material, and any other related costs
associated with the installation of the fire hydrant extension. Compensation for this work will be made
at an agreed lump sum price of $9,820, in accordance with Section 9-1.03, “Payment Scope,” of the
Special Provisions. Two working days will be added to the contract for this work.
COST:
A $9,820 Increase
PART IV DESCRIPTION:
Remove seven R28(CA) “NO PARKING” signs and Install five R25(CA) “PARK OFF PAVEMENT”
signs – extra work.
WHY:
The Contractor installed seven R28(CA) “NO PARKING” signs as shown on the Plans.
During the final walkthrough, the Design Division determined that the R28(CA) signs were
not appropriate for the field conditions. Therefore, the R28(CA) “NO PARKING” signs are to
be removed and replaced with five new R25(CA) “PARK OFF PAVEMENT” signs as extra
work.
HOW:
The Contractor is being directed to remove the previously installed seven R28(CA) “NO PARKING”
signs and replace with five new R25(CA) “PARK OFF PAVEMENT” signs at the locations provided by
the Design Division. The Contractor will be compensated for the labor, equipment, materials, and any
other related costs associated with removal of the seven R28(CA) signs and installation of five new
R25(CA) signs. Compensation for this work will be made at an agreed lump sum price of $3,500
($700 x 5), in accordance with Section 9-1.03, “Payment Scope” of the Special Provisions. Two
working days will be added to the contract for this work.
COST:
A $3,500 Increase
PART V DESCRIPTION:
Install 13 hot mix asphalt (HMA) transition ramps at the ends of the sidewalk areas – extra work.
WHY:
The new concrete improvements ended abruptly with a vertical drop-off at the end of new
improvements. During the final walkthrough, it was determined that HMA tapered transitions
should be installed at the ends of the concrete improvements. Therefore, it was necessary to
perform this extra work.
LETTER OF TRANSMITTAL - C.C.O. NO. 5 OCTOBER 21, 2021
HOW:
The Contractor is being directed to install the HMA tapered transitions at the ends of the new
concrete improvements as extra work. Compensation for this work will be made at an agreed lump
sum price of $9,100 ($700 x 13), in accordance with Section 9-1.03, “Payment Scope,” of the Special
Provisions. Three working days will be added to the contract for this work.
COST:
A $9,100 Increase
PART VI DESCRIPTION:
Install five Class I reflective edge markers on the northbound shoulder of Fowler Avenue, south of
Grant Canal – extra work.
WHY:
During the final walkthrough for the project, it was determined that white reflective edge
markers would help define the edge of the curved roadway in advance of the newly installed
Grant Canal bridge extension improvements. This work was not included in the Plans;
therefore, this work was considered as extra work.
HOW:
The Contractor is being directed to install five Class I reflective white edge markers spaced at 40 feet
from the southeast corner of the Grant Canal bridge barrier facing the northbound traffic on Fowler
Avenue. Compensation for this work will be made at an agreed lump sum price of $1,000 ($200 x 5),
in accordance with Section 9-1.03, “Payment Scope,” of the Special Provisions. Two working days
will be added to the contract for this work.
COST:
A $1,000 Increase
PART VII DESCRIPTION:
Paint hot mix asphalt dike – extra work.
WHY:
During the final walkthrough for the project, it was determined that the newly installed HMA dike
should be painted with white reflective paint for increased visibility. This work is being performed as
extra work.
HOW:
The Contractor is being directed to paint all newly installed HMA dike with white reflective paint.
Compensation for this work will be made at an agreed lump sum price of $1,020 ($10 x 102 LF), in
accordance with Section 9-1.03, “Payment Scope,” of the Special Provisions. One working day will be
added to the contract for this work.
LETTER OF TRANSMITTAL - C.C.O. NO. 5 OCTOBER 21, 2021
COST:
A $1,020 Increase
PART VIII DESCRIPTION:
Grant a time extension.
WHY:
Grant 69 working days’ time extension to the allotted contract time for material supply delays
related to the COVID-19 pandemic.
HOW:
A total of 69 working days are being added to the allotted contract time in accordance with
Section 8-1.07B, “Time Adjustments,” of the Special Provisions.
COST:
$0.00 No Cost
NET COST THIS CHANGE ORDER: $97,324.15 INCREASE
NET TIME EXTENSION THIS CHANGE ORDER: EIGHTY-ONE WORKING DAYS