HomeMy WebLinkAboutAgreement A-21-538 with Fresno EOC.pdf-1-
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A G R E E M E N T
THIS AGREEMENT (“Agreement”) is made and entered into this day of __________, 2021,
by and between the COUNTY OF FRESNO, a Political Subdivision of the State of California, hereinafter
referred to as "COUNTY", and Fresno Economic Opportunities Commission d.b.a. Fresno EOC, a private,
non-profit organization, whose address is 1920 Mariposa Street, Suite 300, hereinafter referred to as
"CONTRACTOR".
W I T N E S S E T H
WHEREAS, COUNTY, through its Department of Public Health (DPH), Perinatal Equity Initiative
and Babies First programs, desires to implement a Fatherhood Initiative in Fresno County; and
WHEREAS, COUNTY, through its DPH, is in need of an independent contractor to provide
fatherhood involvement services to expectant, new and non-custodial fathers or partners of Black mothers
in Fresno County; and
WHEREAS, CONTRACTOR, has the facilities, equipment and personnel skilled in the provision of
such services; and
WHEREAS, CONTRACTOR, is qualified and willing to provide such services, pursuant to the terms
and conditions of this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants, terms and conditions herein
contained, the parties hereto agree as follows:
1.OBLIGATIONS OF THE CONTRACTOR
A. CONTRACTOR shall perform all services and fulfill all responsibilities specified in
COUNTY’s Request for Proposal (RFP) No. 21-027 dated January 15, 2021 and Addendum No. One (1)
to COUNTY’s Request for Proposal (RFP) No. 21-027 dated January 28, 2021, herein collectively
referred to as COUNTY’s Revised RFP, and CONTRACTOR’s Response to said Revised RFP dated
February 18, 2021, all incorporated herein by reference and made part of this Agreement.
B.CONTRACTOR shall perform all services and fulfill all responsibilities identified in
Exhibit A, attached hereto and by this reference incorporated herein.
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26 October14thDecember
Agreement No. 21-538
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2. TERM
The term of this Agreement shall be for a period of two (2) years and nine (9) months, commencing
on October 1, 2021 through and including June 30, 2024. This Agreement may be extended for one (1)
additional consecutive fifteen (15) month period, commencing on July 1, 2024 through and including
September 30, 2025 upon written approval of both parties no later than thirty (30) days prior to the first day
of the fifteen (15) month extension period. The DPH Director or his or her designee is authorized to
execute such written approval on behalf of COUNTY based on CONTRACTOR’S satisfactory performance.
3. TERMINATION
A.Non-Allocation of Funds - The terms of this Agreement, and the services to be
provided hereunder, are contingent on the approval of funds by the appropriating government agency.
Should sufficient funds not be allocated, the services provided may be modified, or this Agreement
terminated, at any time by giving the CONTRACTOR thirty (30) days advance written notice.
B. Breach of Contract - The COUNTY may immediately suspend or terminate this
Agreement in whole or in part, where in the determination of the COUNTY there is:
1)An illegal or improper use of funds;
2) A failure to comply with any term of this Agreement;
3)A substantially incorrect or incomplete report submitted to the COUNTY;
4)Improperly performed service.
In no event shall any payment by the COUNTY constitute a waiver by the COUNTY of any
breach of this Agreement or any default which may then exist on the part of the CONTRACTOR. Neither
shall such payment impair or prejudice any remedy available to the COUNTY with respect to the breach or
default. The COUNTY shall have the right to demand of the CONTRACTOR the repayment to the
COUNTY of any funds disbursed to the CONTRACTOR under this Agreement, which in the judgment of
the COUNTY were not expended in accordance with the terms of this Agreement. The CONTRACTOR
shall promptly refund any such funds upon demand.
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C. Without Cause - Under circumstances other than those set forth above, this
Agreement may be terminated by COUNTY upon the giving of thirty (30) days advance written notice of an
intention to terminate to CONTRACTOR.
4.COMPENSATION/INVOICING
COUNTY agrees to pay CONTRACTOR and CONTRACTOR agrees to receive compensation as
identified in Exhibit B, attached hereto and incorporated herein by this reference. CONTRACTOR shall
submit monthly invoices to COUNTY by the 30th day of each month for the prior month’s expenditures,
addressed to the County of Fresno Department of Public Health, Public Health Nursing Division, P.O. Box
11867, Fresno, CA 93775, Attention: Division Manager at DPHBOAP@fresnocountyca.gov. Invoices shall
detail line items as specified in Exhibit B, including original budget amounts, current month’s expenses,
year-to-date expenses and budget balances. In addition, invoices shall also include all relevant supporting
documentation including but not limited to copies of original statements, program expense receipts, and
payroll records.
In no event shall compensation paid for services performed under this Agreement be in excess of
Six Hundred Forty-Five Thousand and No/100 Dollars ($645,000.00) during the initial term of two (2) years
nine (9) months and One Hundred Eighty-Three Thousand and No/100 Dollars ($183,000.00) during the
potential fifteen (15) month extension of this Agreement. It is understood that all expenses incidental to
CONTRACTOR'S performance of services under this Agreement shall be borne by CONTRACTOR.
5. FUNDING
Funding for these services is provided by the California Department of Public Health, Perinatal
Equity Initiative, through State General Funds that have been authorized through the State of California
Health and Safety Code, Section 123260. Funding for these services is supported by the Health
Resources and Services Administration (HRSA) of the U.S. Department of Health and Human Services
(HHS) as part of an award totaling Nine Hundred Eighty Thousand and No/100 Dollars ($980,000.00) with
0% financed with nongovernmental sources (Catalog of Federal Domestic Assistance Number 93.926).
The contents are those of the author(s) and do not necessarily represent the official views of, nor an
endorsement, by HRSA, HHS or the Federal government.
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6. INDEPENDENT CONTRACTOR
In performance of the work, duties and obligations assumed by CONTRACTOR under this
Agreement, it is mutually understood and agreed that CONTRACTOR, including any and all of the
CONTRACTOR'S officers, agents, and employees will at all times be acting and performing as an
independent contractor, and shall act in an independent capacity and not as an officer, agent, servant,
employee, joint venturer, partner, or associate of the COUNTY. Furthermore, COUNTY shall have no right
to control or supervise or direct the manner or method by which CONTRACTOR shall perform its work and
function. However, COUNTY shall retain the right to administer this Agreement so as to verify that
CONTRACTOR is performing its obligations in accordance with the terms and conditions thereof.
CONTRACTOR and COUNTY shall comply with all applicable provisions of law and the rules and
regulations, if any, of governmental authorities having jurisdiction over matters the subject thereof.
Because of its status as an independent contractor, CONTRACTOR shall have absolutely no right
to employment rights and benefits available to COUNTY employees. CONTRACTOR shall be solely liable
and responsible for providing to, or on behalf of, its employees all legally-required employee benefits. In
addition, CONTRACTOR shall be solely responsible and save COUNTY harmless from all matters relating
to payment of CONTRACTOR'S employees, including compliance with Social Security withholding and all
other regulations governing such matters. It is acknowledged that during the term of this Agreement,
CONTRACTOR may be providing services to others unrelated to the COUNTY or to this Agreement.
7. MODIFICATION
Any matters of this Agreement may be modified from time to time by the written consent of all the
parties without, in any way, affecting the remainder.
Notwithstanding the above, changes to line items in the budget, attached hereto as Exhibit B, that
do not exceed ten percent (10%) of the maximum compensation payable to the CONTRACTOR, may be
made with the written approval of COUNTY’s DPH Director, or designee. Said budget line item changes
shall not result in any change to the maximum compensation amount payable to CONTRACTOR, as stated
herein.
8.NON-ASSIGNMENT
Neither party shall assign, transfer or sub-contract this Agreement nor their rights or duties under
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this Agreement without the prior written consent of the other party.
9.HOLD HARMLESS
CONTRACTOR agrees to indemnify, save, hold harmless, and at COUNTY'S request, defend the
COUNTY, its officers, agents, and employees from any and all costs and expenses (including attorney’s
fees and costs), damages, liabilities, claims, and losses occurring or resulting to COUNTY in connection
with the performance, or failure to perform, by CONTRACTOR, its officers, agents, or employees under this
Agreement, and from any and all costs and expenses (including attorney’s fees and costs), damages,
liabilities, claims, and losses occurring or resulting to any person, firm, or corporation who may be injured
or damaged by the performance, or failure to perform, of CONTRACTOR, its officers, agents, or
employees under this Agreement.
The provisions of this Section 9 shall survive termination of this Agreement.
10. INSURANCE
Without limiting the COUNTY's right to obtain indemnification from CONTRACTOR or any third
parties, CONTRACTOR, at its sole expense, shall maintain in full force and effect, the following insurance
policies or a program of self-insurance, including but not limited to, an insurance pooling arrangement or
Joint Powers Agreement (JPA) throughout the term of the Agreement:
A. Commercial General Liability
Commercial General Liability Insurance with limits of not less than Two Million Dollars
($2,000,000.00) per occurrence and an annual aggregate of Four Million Dollars ($4,000,000.00). This
policy shall be issued on a per occurrence basis. COUNTY may require specific coverages including
completed operations, products liability, contractual liability, Explosion-Collapse-Underground, fire legal
liability or any other liability insurance deemed necessary because of the nature of this contract.
B. Automobile Liability
Comprehensive Automobile Liability Insurance with limits of not less than One Million
Dollars ($1,000,000.00) per accident for bodily injury and for property damages. Coverage should include
any auto used in connection with this Agreement.
C. Professional Liability
If CONTRACTOR employs licensed professional staff, (e.g., Ph.D., R.N., L.C.S.W.,
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M.F.C.C.) in providing services, Professional Liability Insurance with limits of not less than One Million
Dollars ($1,000,000.00) per occurrence, Three Million Dollars ($3,000,000.00) annual aggregate.
CONTRACTOR agrees that it shall maintain, at its sole expense, in full force and effect for a period of
three (3) years following the termination of this Agreement, one or more policies of professional liability
insurance with limits of coverage as specified herein.
D. Worker's Compensation
A policy of Worker's Compensation insurance as may be required by the California Labor
Code.
E. Cyber Liability
Cyber Liability Insurance, with limits not less than $2,000,000 per occurrence or claim,
$2,000,000 aggregate. Coverage shall be sufficiently broad to respond to the duties and obligations as
is undertaken by CONTRACTOR in this Agreement and shall include, but not be limited to, claims
involving infringement of intellectual property, including but not limited to infringement of copyright,
trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of
electronic information, release of private information, alteration of electronic information, extortion and
network security. The policy shall provide coverage for breach response costs as well as regulatory
fines and penalties as well as credit monitoring expenses with limits sufficient to respond to these
obligations.
Definition of Cyber Risks. “Cyber Risks” include but are not limited to (i) Security
Breaches, which may include Disclosure of Personal Information to an Unauthorized Third Party; (ii)
breach of any of the Contractor’s obligations under this Agreement; (iii) infringement of intellectual
property, including but not limited to infringement of copyright, trademark, and trade dress; (iv) invasion
of privacy, including release of private information; (v) information theft; (vi) damage to or destruction or
alteration of electronic information; (vii) extortion related to the Contractor’s obligations under this
Agreement regarding electronic information, including Personal Information; (viii) network security; (ix)
data breach response costs, including Security Breach response costs; (x) regulatory fines and
penalties related to the Contractor’s obligations under this Agreement regarding electronic information,
including Personal Information; and (xi) credit monitoring expenses.
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F. Molestation
Sexual abuse / molestation liability insurance with limits of not less than One Million Dollars
($1,000,000.00) per occurrence, Two Million Dollars ($2,000,000.00) annual aggregate. This policy shall be
issued on a per occurrence basis.
Additional Requirements Relating to Insurance
CONTRACTOR shall obtain endorsements to the Commercial General Liability insurance naming
the County of Fresno, its officers, agents, and employees, individually and collectively, as additional
insured, but only insofar as the operations under this Agreement are concerned. Such coverage for
additional insured shall apply as primary insurance and any other insurance, or self-insurance, maintained
by COUNTY, its officers, agents and employees shall be excess only and not contributing with insurance
provided under CONTRACTOR's policies herein. This insurance shall not be cancelled or changed without
a minimum of thirty (30) days advance written notice given to COUNTY.
CONTRACTOR hereby waives its right to recover from COUNTY, its officers, agents, and
employees any amounts paid by the policy of worker’s compensation insurance required by this
Agreement. CONTRACTOR is solely responsible to obtain any endorsement to such policy that may be
necessary to accomplish such waiver of subrogation, but CONTRACTOR’s waiver of subrogation under
this paragraph is effective whether or not CONTRACTOR obtains such an endorsement.
Within Thirty (30) days from the date CONTRACTOR signs and executes this Agreement,
CONTRACTOR shall provide certificates of insurance and endorsement as stated above for all of the
foregoing policies, as required herein, to the County of Fresno, Department of Public Health, P.O. Box
11867, Fresno, CA 93775, Attention: Contracts Section – 6th Floor, stating that such insurance coverage
have been obtained and are in full force; that the County of Fresno, its officers, agents and employees will
not be responsible for any premiums on the policies; that for such worker’s compensation insurance the
CONTRACTOR has waived its right to recover from the COUNTY, its officers, agents, and employees any
amounts paid under the insurance policy and that waiver does not invalidate the insurance policy; that such
Commercial General Liability insurance names the County of Fresno, its officers, agents and employees,
individually and collectively, as additional insured, but only insofar as the operations under this Agreement
are concerned; that such coverage for additional insured shall apply as primary insurance and any other
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insurance, or self-insurance, maintained by COUNTY, its officers, agents and employees, shall be excess
only and not contributing with insurance provided under CONTRACTOR's policies herein; and that this
insurance shall not be cancelled or changed without a minimum of thirty (30) days advance, written notice
given to COUNTY.
In the event CONTRACTOR fails to keep in effect at all times insurance coverage as herein
provided, the COUNTY may, in addition to other remedies it may have, suspend or terminate this
Agreement upon the occurrence of such event.
All policies shall be issued by admitted insurers licensed to do business in the State of California,
and such insurance shall be purchased from companies possessing a current A.M. Best, Inc. rating of A
FSC VII or better.
11.AUDITS AND INSPECTIONS
The CONTRACTOR shall at any time during business hours, and as often as the COUNTY may
deem necessary, make available to the COUNTY for examination all of its records and data with respect to
the matters covered by this Agreement. The CONTRACTOR shall, upon request by the COUNTY, permit
the COUNTY to audit and inspect all of such records and data necessary to ensure CONTRACTOR'S
compliance with the terms of this Agreement.
If this Agreement exceeds ten thousand dollars ($10,000.00), CONTRACTOR shall be subject to
the examination and audit of the California State Auditor for a period of three (3) years after final payment
under contract (Government Code Section 8546.7).
12.HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT
A. The parties to this Agreement shall be in strict conformance with all applicable
Federal and State of California laws and regulations, including but not limited to Sections 5328, 10850, and
14100.2 et seq. of the Welfare and Institutions Code, Sections 2.1 and 431.300 et seq. of Title 42, Code of
Federal Regulations (CFR), Section 56 et seq. of the California Civil Code and the Health Insurance
Portability and Accountability Act (HIPAA), including but not limited to Section 1320 D et seq. of Title 42,
United States Code (USC) and its implementing regulations, including, but not limited to Title 45, CFR,
Sections 142, 160, 162, and 164, The Health Information Technology for Economic and Clinical Health Act
(HITECH) regarding the confidentiality and security of patient information, and the Genetic Information
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Nondiscrimination Act (GINA) of 2008 regarding the confidentiality of genetic information.
Except as otherwise provided in this Agreement, CONTRACTOR, as a Business Associate
of COUNTY, may use or disclose Protected Health Information (PHI) to perform functions, activities or
services for or on behalf of COUNTY, as specified in this Agreement, provided that such use or disclosure
shall not violate the Health Insurance Portability and Accountability Act (HIPAA), USC 1320d et seq. The
uses and disclosures of PHI may not be more expansive than those applicable to COUNTY, as the
“Covered Entity” under the HIPAA Privacy Rule (45 CFR 164.500 et seq.), except as authorized for
management, administrative or legal responsibilities of the Business Associate.
B.CONTRACTOR, including its subcontractors and employees, shall protect, from
unauthorized access, use, or disclosure of names and other identifying information, including genetic
information, concerning persons receiving services pursuant to this Agreement, except where permitted in
order to carry out data aggregation purposes for health care operations [45 CFR Sections 164.504 (e)(2)(i),
164.504 (3)(2)(ii)(A), and 164.504 (e)(4)(i)] This pertains to any and all persons receiving services pursuant
to a COUNTY funded program. This requirement applies to electronic PHI. CONTRACTOR shall not use
such identifying information or genetic information for any purpose other than carrying out
CONTRACTOR’s obligations under this Agreement.
C.CONTRACTOR, including its subcontractors and employees, shall not disclose any
such identifying information or genetic information to any person or entity, except as otherwise specifically
permitted by this Agreement, authorized by Subpart E of 45 CFR Part 164 or other law, required by the
Secretary, or authorized by the client/patient in writing. In using or disclosing PHI that is permitted by this
Agreement or authorized by law, CONTRACTOR shall make reasonable efforts to limit PHI to the
minimum necessary to accomplish intended purpose of use, disclosure or request.
D. For purposes of the above sections, identifying information shall include, but not be
limited to name, identifying number, symbol, or other identifying particular assigned to the individual, such
as finger or voice print, or photograph.
E.For purposes of the above sections, genetic information shall include genetic tests of
family members of an individual or individual, manifestation of disease or disorder of family members of an
individual, or any request for or receipt of, genetic services by individual or family members. Family
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member means a dependent or any person who is first, second, third, or fourth degree relative.
F.CONTRACTOR shall provide access, at the request of COUNTY, and in the time
and manner designated by COUNTY, to PHI in a designated record set (as defined in 45 CFR Section
164.501), to an individual or to COUNTY in order to meet the requirements of 45 CFR Section 164.524
regarding access by individuals to their PHI. With respect to individual requests, access shall be
provided within thirty (30) days from request. Access may be extended if CONTRACTOR cannot
provide access and provides individual with the reasons for the delay and the date when access may be
granted. PHI shall be provided in the form and format requested by the individual or COUNTY.
CONTRACTOR shall make any amendment(s) to PHI in a designated record set at the
request of COUNTY or individual, and in the time and manner designated by COUNTY in accordance
with 45 CFR Section 164.526.
CONTRACTOR shall provide to COUNTY or to an individual, in a time and manner
designated by COUNTY, information collected in accordance with 45 CFR Section 164.528, to permit
COUNTY to respond to a request by the individual for an accounting of disclosures of PHI in accordance
with 45 CFR Section 164.528.
G.CONTRACTOR shall report to COUNTY, in writing, any knowledge or reasonable
belief that there has been unauthorized access, viewing, use, disclosure, security incident, or breach of
unsecured PHI not permitted by this Agreement of which it becomes aware, immediately and without
reasonable delay and in no case later than two (2) business days of discovery. Immediate notification shall
be made to COUNTY’s Information Security Officer and Privacy Officer and COUNTY’s DPH HIPAA
Representative, within two (2) business days of discovery. The notification shall include, to the extent
possible, the identification of each individual whose unsecured PHI has been, or is reasonably believed to
have been, accessed, acquired, used, disclosed, or breached. CONTRACTOR shall take prompt
corrective action to cure any deficiencies and any action pertaining to such unauthorized disclosure
required by applicable Federal and State Laws and regulations. CONTRACTOR shall investigate such
breach and is responsible for all notifications required by law and regulation or deemed necessary by
COUNTY and shall provide a written report of the investigation and reporting required to COUNTY’s
Information Security Officer and Privacy Officer and COUNTY’s DPH HIPAA Representative. This written
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investigation and description of any reporting necessary shall be postmarked within the thirty (30) working
days of the discovery of the breach to the addresses below:
County of Fresno County of Fresno County of Fresno
Dept. of Public Health Dept. of Public Health Information Technology Services
HIPAA Representative Privacy Officer Information Security Officer
(559)600-6439 (559)600-6405 (559)600-5800
P.O. Box 11867 P.O. Box 11867 333 W. Pontiac Way
Fresno, CA 93775 Fresno, CA 93775 Clovis, CA 93612
H.CONTRACTOR shall make its internal practices, books, and records relating to the
use and disclosure of PHI received from COUNTY, or created or received by the CONTRACTOR on behalf
of COUNTY, in compliance with HIPAA’s Privacy Rule, including, but not limited to the requirements set
forth in Title 45, CFR, Sections 160 and 164. CONTRACTOR shall make its internal practices, books, and
records relating to the use and disclosure of PHI received from COUNTY, or created or received by the
CONTRACTOR on behalf of COUNTY, available to the United States Department of Health and Human
Services (Secretary) upon demand.
CONTRACTOR shall cooperate with the compliance and investigation reviews conducted
by the Secretary. PHI access to the Secretary must be provided during the CONTRACTOR’s normal
business hours, however, upon exigent circumstances access at any time must be granted. Upon the
Secretary’s compliance or investigation review, if PHI is unavailable to CONTRACTOR and in possession
of a Subcontractor, it must certify efforts to obtain the information to the Secretary.
I.Safeguards
CONTRACTOR shall implement administrative, physical, and technical safeguards as
required by the HIPAA Security Rule, Subpart C of 45 CFR 164, that reasonably and appropriately protect
the confidentiality, integrity, and availability of PHI, including electronic PHI, that it creates, receives,
maintains or transmits on behalf of COUNTY and to prevent unauthorized access, viewing, use, disclosure,
or breach of PHI other than as provided for by this Agreement. CONTRACTOR shall conduct an accurate
and thorough assessment of the potential risks and vulnerabilities to the confidential, integrity and
availability of electronic PHI. CONTRACTOR shall develop and maintain a written information privacy and
security program that includes administrative, technical and physical safeguards appropriate to the size and
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complexity of CONTRACTOR’s operations and the nature and scope of its activities. Upon COUNTY’s
request, CONTRACTOR shall provide COUNTY with information concerning such safeguards.
CONTRACTOR shall implement strong access controls and other security safeguards and
precautions in order to restrict logical and physical access to confidential, personal (e.g., PHI) or sensitive
data to authorized users only. Said safeguards and precautions shall include the following administrative
and technical password controls for all systems used to process or store confidential, personal, or sensitive
data:
1. Passwords must not be:
a.Shared or written down where they are accessible or recognizable
by anyone else; such as taped to computer screens, stored under keyboards, or visible in a work area;
b.A dictionary word; or
c.Stored in clear text
2.Passwords must be:
a.Eight (8) characters or more in length;
b. Changed every ninety (90) days;
c.Changed immediately if revealed or compromised; and
d.Composed of characters from at least three (3) of the following four
(4)groups from the standard keyboard:
1)Upper case letters (A-Z);
2) Lowercase letters (a-z);
3)Arabic numerals (0 through 9); and
4)Non-alphanumeric characters (punctuation symbols).
CONTRACTOR shall implement the following security controls on each workstation or
portable computing device (e.g., laptop computer) containing confidential, personal, or sensitive data:
1.Network-based firewall and/or personal firewall;
2. Continuously updated anti-virus software; and
3.Patch management process including installation of all operating
system/software vendor security patches.
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CONTRACTOR shall utilize a commercial encryption solution that has received FIPS
140-2 validation to encrypt all confidential, personal, or sensitive data stored on portable electronic
media (including, but not limited to, compact disks and thumb drives) and on portable computing devices
(including, but not limited to, laptop and notebook computers).
CONTRACTOR shall not transmit confidential, personal, or sensitive data via e-mail or
other internet transport protocol unless the data is encrypted by a solution that has been validated by
the National Institute of Standards and Technology (NIST) as conforming to the Advanced Encryption
Standard (AES) Algorithm. CONTRACTOR must apply appropriate sanctions against its employees
who fail to comply with these safeguards. CONTRACTOR must adopt procedures for terminating
access to PHI when employment of employee ends.
J.Mitigation of Harmful Effects
CONTRACTOR shall mitigate, to the extent practicable, any harmful effect that is
suspected or known to CONTRACTOR of an unauthorized access, viewing, use, disclosure, or breach
of PHI by CONTRACTOR or its subcontractors in violation of the requirements of these provisions.
CONTRACTOR must document suspected or known harmful effects and the outcome.
K.CONTRACTOR’s Subcontractors
CONTRACTOR shall ensure that any of its contractors, including subcontractors, if
applicable, to whom CONTRACTOR provides PHI received from or created or received by
CONTRACTOR on behalf of COUNTY, agree to the same restrictions, safeguards, and conditions that
apply to CONTRACTOR with respect to such PHI and to incorporate, when applicable, the relevant
provisions of these provisions into each subcontract or sub-award to such agents or subcontractors.
L.Employee Training and Discipline
CONTRACTOR shall train and use reasonable measures to ensure compliance with the
requirements of these provisions by employees who assist in the performance of functions or activities
on behalf of COUNTY under this Agreement and use or disclose PHI and discipline such employees
who intentionally violate any provisions of these provisions, including termination of employment.
M. Termination for Cause
Upon COUNTY’s knowledge of a material breach of these provisions by CONTRACTOR,
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COUNTY shall either:
1.Provide an opportunity for CONTRACTOR to cure the breach or end the
violation and terminate this Agreement if CONTRACTOR does not cure the breach or end the violation
within the time specified by COUNTY; or
2. Immediately terminate this Agreement if CONTRACTOR has breached a
material term of these provisions and cure is not possible.
3. If neither cure nor termination is feasible, the COUNTY’s Privacy Officer
shall report the violation to the Secretary of the U.S. Department of Health and Human Services.
N. Judicial or Administrative Proceedings
COUNTY may terminate this Agreement in accordance with the terms and conditions of
this Agreement as written hereinabove, if: (1) CONTRACTOR is found guilty in a criminal proceeding
for a violation of the HIPAA Privacy or Security Laws or the HITECH Act; or (2) a finding or stipulation
that the CONTRACTOR has violated a privacy or security standard or requirement of the HITECH Act,
HIPAA or other security or privacy laws in an administrative or civil proceeding in which the
CONTRACTOR is a party.
O. Effect of Termination
Upon termination or expiration of this Agreement for any reason, CONTRACTOR shall
return or destroy all PHI received from COUNTY (or created or received by CONTRACTOR on behalf of
COUNTY) that CONTRACTOR still maintains in any form, and shall retain no copies of such PHI. If
return or destruction of PHI is not feasible, it shall continue to extend the protections of these provisions
to such information, and limit further use of such PHI to those purposes that make the return or
destruction of such PHI infeasible. This provision shall apply to PHI that is in the possession of
subcontractors or agents, if applicable, of CONTRACTOR. If CONTRACTOR destroys the PHI data, a
certification of date and time of destruction shall be provided to the COUNTY by CONTRACTOR.
P. Disclaimer
COUNTY makes no warranty or representation that compliance by CONTRACTOR with
these provisions, the HITECH Act, HIPAA or the HIPAA regulations will be adequate or satisfactory for
CONTRACTOR’s own purposes or that any information in CONTRACTOR’s possession or control, or
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transmitted or received by CONTRACTOR, is or will be secure from unauthorized access, viewing, use,
disclosure, or breach. CONTRACTOR is solely responsible for all decisions made by CONTRACTOR
regarding the safeguarding of PHI.
Q.Amendment
The parties acknowledge that Federal and State laws relating to electronic data security
and privacy are rapidly evolving and that amendment of these provisions may be required to provide for
procedures to ensure compliance with such developments. The parties specifically agree to take such
action as is necessary to amend this agreement in order to implement the standards and requirements
of HIPAA, the HIPAA regulations, the HITECH Act and other applicable laws relating to the security or
privacy of PHI. COUNTY may terminate this Agreement upon thirty (30) days written notice in the event
that CONTRACTOR does not enter into an amendment providing assurances regarding the
safeguarding of PHI that COUNTY in its sole discretion, deems sufficient to satisfy the standards and
requirements of HIPAA, the HIPAA regulations and the HITECH Act.
R.No Third-Party Beneficiaries
Nothing express or implied in the terms and conditions of these provisions is intended to
confer, nor shall anything herein confer, upon any person other than COUNTY or CONTRACTOR and
their respective successors or assignees, any rights, remedies, obligations or liabilities whatsoever.
S. Interpretation
The terms and conditions in these provisions shall be interpreted as broadly as
necessary to implement and comply with HIPAA, the HIPAA regulations and applicable State laws. The
parties agree that any ambiguity in the terms and conditions of these provisions shall be resolved in
favor of a meaning that complies and is consistent with HlPAA and the HIPAA regulations.
T.Regulatory References
A reference in the terms and conditions of these provisions to a section in the HIPAA
regulations means the section as in effect or as amended.
U. Survival
The respective rights and obligations of CONTRACTOR as stated in this Section shall
survive the termination or expiration of this Agreement.
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V. No Waiver of Obligations
No change, waiver or discharge of any liability or obligation hereunder on any one or
more occasions shall be deemed a waiver of performance of any continuing or other obligation, or shall
prohibit enforcement of any obligation on any other occasion.
13. NON-DISCRIMINATION
During the performance of this Agreement, CONTRACTOR shall not unlawfully discriminate against
any employee or applicant for employment, or recipient of services, because of race, religious creed, color,
national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital
status, sex, gender, gender identity, gender expression, age, sexual orientation, military status or veteran
status pursuant to all applicable State of California and Federal statutes and regulation.
14. SINGLE AUDIT CLAUSE
A. If CONTRACTOR expends Seven Hundred Fifty Thousand Dollars ($750,000) or
more Federal and Federal flow-through monies, CONTRACTOR agrees to conduct an annual audit in
accordance with the requirements of the Single Audit Standards as set forth in Office of Management and
Budget (OMB) Title 2 of the Code of Federal Regulations, Chapter II, Part 200. CONTRACTOR shall
submit said audit and management letter to COUNTY. The audit must include a statement of findings or a
statement that there were no findings. If there were negative findings, CONTRACTOR must include a
corrective action plan signed by an authorized individual. CONTRACTOR agrees to take action to correct
any material non-compliance or weakness found as a result of such audit. Such audit shall be delivered to
COUNTY’S DPH Administration for review within nine (9) months of the end of any fiscal year in which
funds were expended and/or received for the program. Failure to perform the requisite audit functions as
required by this Agreement may result in COUNTY performing the necessary audit tasks, or at the
COUNTY’S option, contracting with a public accountant to perform said audit, or, may result in the inability
of COUNTY to enter into future agreements with CONTRACTOR.
B. A single audit report is not applicable if all CONTRACTOR’S Federal contracts do
not exceed the Seven Hundred Fifty Thousand Dollars ($750,000) requirement or CONTRACTOR’S
federal funding is through Drug Medi-Cal.
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15. NOTICES
The persons and their addresses having authority to give and receive notices under this Agreement
include the following:
COUNTY CONTRACTOR
COUNTY OF FRESNO Fresno EOC
Director, Department of Public Health Chief Executive Officer
PO Box 11867 1920 Mariposa Street, Suite 300
Fresno, CA 93775 Fresno, CA 93721
All notices between the COUNTY and CONTRACTOR provided for or permitted under this
Agreement must be in writing and delivered either by personal service, by first-class United States mail, by
an overnight commercial courier service, or by telephonic facsimile transmission. A notice delivered by
personal service is effective upon service to the recipient. A notice delivered by first-class United States
mail is effective three COUNTY business days after deposit in the United States mail, postage prepaid,
addressed to the recipient. A notice delivered by an overnight commercial courier service is effective one
COUNTY business day after deposit with the overnight commercial courier service, delivery fees prepaid,
with delivery instructions given for next day delivery, addressed to the recipient. A notice delivered by
telephonic facsimile is effective when transmission to the recipient is completed (but, if such transmission is
completed outside of COUNTY business hours, then such delivery shall be deemed to be effective at the
next beginning of a COUNTY business day), provided that the sender maintains a machine record of the
completed transmission. For all claims arising out of or related to this Agreement, nothing in this section
establishes, waives, or modifies any claims presentation requirements or procedures provided by law,
including but not limited to the Government Claims Act (Division 3.6 of Title 1 of the Government Code,
beginning with section 810).
16. GOVERNING LAW
Venue for any action arising out of or related to this Agreement shall only be in Fresno County,
California.
The rights and obligations of the parties and all interpretation and performance of this Agreement
shall be governed in all respects by the laws of the State of California.
17. DISCLOSURE OF SELF-DEALING TRANSACTIONS
This provision is only applicable if the CONTRACTOR is operating as a corporation (a for-profit
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or non-profit corporation) or if during the term of the agreement, the CONTRACTOR changes its status
to operate as a corporation.
Members of the CONTRACTOR’s Board of Directors shall disclose any self-dealing transactions
that they are a party to while CONTRACTOR is providing goods or performing services under this
agreement. A self-dealing transaction shall mean a transaction to which the CONTRACTOR is a party
and in which one or more of its directors has a material financial interest. Members of the Board of
Directors shall disclose any self-dealing transactions that they are a party to by completing and signing a
Self-Dealing Transaction Disclosure Form, attached hereto as Exhibit A and incorporated herein by
reference, and submitting it to the COUNTY prior to commencing with the self-dealing transaction or
immediately thereafter.
18. ELECTRONIC SIGNATURE
The parties agree that this Agreement may be executed by electronic signature as provided in this
section. An “electronic signature” means any symbol or process intended by an individual signing this
Agreement to represent their signature, including but not limited to (1) a digital signature; (2) a faxed
version of an original handwritten signature; or (3) an electronically scanned and transmitted (for example
by PDF document) of a handwritten signature. Each electronic signature affixed or attached to this
Agreement (1) is deemed equivalent to a valid original handwritten signature of the person signing this
Agreement for all purposes, including but not limited to evidentiary proof in any administrative or judicial
proceeding, and (2) has the same force and effect as the valid original handwritten signature of that person.
The provisions of this section satisfy the requirements of Civil Code section 1633.5, subdivision (b), in the
Uniform Electronic Transaction Act (Civil Code, Division 3, Part 2, Title 2.5, beginning with section 1633.1).
Each party using a digital signature represents that it has undertaken and satisfied the requirements of
Government Code section 16.5, subdivision (a), paragraphs (1) through (5), and agrees that each other
party may rely upon that representation. This Agreement is not conditioned upon the parties conducting the
transactions under it by electronic means and either party may sign this Agreement with an original
handwritten signature.
19. SEVERABILITY
The positions of this Agreement are severable. The invalidity or unenforceability of any one
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provision in the Agreement shall not affect the other provisions.
20.ENTIRE AGREEMENT
This Agreement, including all exhibits, constitutes the entire agreement between the
CONTRACTOR and COUNTY with respect to the subject matter hereof and supersedes all previous
Agreement negotiations, proposals, commitments, writings, advertisements, publications, and
understanding of any nature whatsoever unless expressly included in this Agreement. In the event of any
inconsistency in interpreting the documents which constitute this Agreement, the inconsistency shall be
resolved by giving precedence in the following order of priority: (1) the text of this Agreement (excluding the
Revised RFP and the CONTRACTOR's Response to the Revised RFP); (2) the Revised RFP; (3) the
CONTRACTOR’s Response to the Revised RFP.
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1 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year
2 first hereinabove written.
3 CONTRACTOR:
FRESNO ECONOMIC OPPORTUNITIES
4 COMMISSION
5
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7 (Authorized Sfgnature)
8
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Linda Hayes, Board Chair
1 O Print Name & Title
(Chairman of the Board , or President or Vice
11 President)
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(Authorized Signature)
Emilia Reyes, Chief Executive Officer
Print Name & Title
(Corporation, or any Assistant Secretary , or Chief
Financial Officer, or any Assistant Treasurer)
1920 Mariposa Street , Suite 300 , Fresno , CA 93721
Mailing Address
26 FOR ACCOUNTING USE ONLY:
Fund/Subclass : 0001/10000
27 ORG No .: 56201715 , 56201748
Account No .: 7295
28 Requisition No .: 21-027
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COUNTY OF FRESNO:
Steve Brandau , Chairman of the Board of
Supervisors of the County of Fresno
ATTEST :
Bernice E. Seidel
Clerk of the Board of Supervisors
County of Fresno , State of California
By :
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Fresno County Fatherhood Initiative Program
Scope of Work
Page 1 of 10
Intervention
Category Specific Activities Program
Deliverables
Program
Outcomes
Collaboration/
Coordination
activities
Identify, partner and collaborate with other
community-based organizations serving
fathers/partners in the community with the aim of
leveraging resources, services and building on
assets to support the needs of fathers.
Collaboration activity could be in the form of
phone, email conversations, meetings or online
research.
A semi-annual
progress report
that describes
the type of
collaboration
and the
benefits or
challenges
faced.
Increase in
community
awareness,
knowledge and
support for FIP
in the Fresno
County.
Participate in quarterly Community Advisory
Board (CAB) meetings and provide input on how
to improve the program services and overall
resources available to fathers.
A copy of
agenda and
sign-in sheet of
quarterly CAB
meetings or
other relevant
meetings
attended on
file.
Meet quarterly with the Department’s Perinatal
Equity Initiative (PEI) coordinator to discuss
progress and challenges the program is facing.
A copy of
agenda for 1:1
meeting on file
Monthly reports and bimonthly calls with Babies
First Project Director.
Monthly report
template by
the 5th.
Bimonthly calls
to be
scheduled.
Participate in the quarterly Community Action
Network (CAN) meetings to promote and
encourage conversation surrounding father
engagement. This can be achieved by forming a
FIP workgroup and/or providing
updates/progress of program during CAN
meetings.
A copy of
agenda,
materials
shared/present
ed at quarterly
CAN meetings
on file.
Implement strategies to support participants
enrolled in the FIP to attend/participate in
quarterly CAN meetings to support and
Maintain a list
of strategies
and FIP
participants
and dates that
Exhibit A
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Fresno County Fatherhood Initiative Program
Scope of Work
Page 2 of 10
contribute to discussion surrounding father
engagement; at least 25% participation.
they attended
the quarterly
CAN meetings
on file.
Subscribe to the National Fatherhood Initiative
newsletter (free subscription) to keep abreast
with current findings, strategies or issues facing
fathers across the nation. FIP staff will use this
information to better support the fathers they
serve in Fresno County.
Participate in Healthy Start collaborative
fatherhood opportunities, such as Best Coast
Fathers Coalition and National Healthy Start, to
share, learn and implement new ideas.
Copy of
agenda.
Include
participate in
monthly
template
Hiring, training
and evaluation of
program staff
With assistance from the PEI coordinator, draft a
detailed job description summarizing essential
responsibilities, activities, qualifications and skills
for the FIP case manager/group facilitator,
program evaluator and program coordinator.
A copy of job
descriptions.
Maintain list of
FIP funded
staff with
position and
FTE
To establish an
effective hiring
process to
generate
viable/right
candidates for
the FIP case
manager/group
facilitator.
Advertise the job openings and complete the
hiring process for the full-time FIP case
manager/group facilitator, part/time program
evaluator and program manager/coordinator.
A copy of a
completed
Form I-9 or
other relevant
employment
forms on file.
Conduct staff probationary period and annual
performance evaluation of FIP staff.
A completed
copy of staff
performance
evaluation
form on file.
To build a
competent,
committed and
productive
workforce
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Fresno County Fatherhood Initiative Program
Scope of Work
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Contact the 24/7 Dad training institute to find the
various training options and arrange for hired FIP
staff to be trained on how to implement the 24/7
Dad curriculum.
Copy of
training
completion
certificates on
file.
Provide periodic training to FIP staff on cultural
sensitivity and other relevant topics/ skills needed
to implement program activities keep staff
informed of new resources, ideas and
innovations in working with fathers.
A log indicating
trainings
attended by
FIP staff and
statements
highlight
relevance of
each training
on file.
FIP staff to complete Clear Impact Results Based
Accountability (RBA), Compyle software training
and other required Healthy Start conference
and/or trainings such as training on administering
the Healthy Start Background Forms
Certificate of
completion on
file
Recruitment /
retention of
program
participants
Collaborate with Department of Public Health
home visitation programs, including Black Infant
Health (BIH) and Babies First Program, and other
community-based organizations to recruit and
enroll at least 100 eligible participants per year.
Collaboration could be in the form of FIP staff
attending in-person or virtual BIH and HS
community outreach events to recruit
participants.
A log or
electronic data
base indicating
names of
participants,
referrals from
Babies First
and date
recruited/enroll
ed.
List of Virtual
or in-person
Community
events
attended, # of
target
population at
the event and
number of
program flyers
distributed on
file.
To establish an
effective and
rigorous
process in
recruiting and
retaining
program
participants
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Fresno County Fatherhood Initiative Program
Scope of Work
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Needs
assessment of
program
participants
Administer at intake and update the HS
Background Form for each Babies First enrolled
fathers/partners per instructions on the form.
Ensure other relevant questionnaires or
screening tools are completed. .
Submit all HS
Background
Forms within 2
weeks of
completion for
review and
correction(s)
as needed.
Other
completed
questionnaires/
screening tools
on file.
To assess and
address
program
participants
immediate or
on-going
needs, gaps or
barriers to
effective
fatherhood
engagement.
Use information gathered at intake to identify
needs of the FIP participants. The curriculum,
services and program activities will be adapted to
meet the needs identified. For example, extra
services or booster sessions be designed to
meet the needs identified
A one-page
report that
documents the
needs and
gaps identified
and how the
program plans
on meeting
those needs.
Education/
Implementation of
24/7 Dad
curriculum
(Group sessions)
Using the 24/7 Dad Facilitators manual and
guide, conduct at least 9 group sessions utilizing
topics from the (A.M. or P.M.) The decision to
cover the A.M. or P.M., or both, will be
dependent on the needs of the participants in the
FIP group.
Sign-in sheet
for every
session held
on file, noting
which ones
were Babies
First.
To increase
program
participants
knowledge and
skills of good
fathering /
partner
involvement.
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Scope of Work
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Throughout the implementation of the curriculum,
refer to the 24/7 Dad logic model to ensure that
all activities listed on the logic model are
completed and all outputs listed on the logic
model achieved. (The 24/7 Dad logic model
provided in the facilitators manual may be
adapted to the needs of the participants in the
FIP group.) Two learning groups may be formed.
(A multicultural group and a group designed for
African American men)
Please note:
All educational materials or curriculum
adapted or developed for the AA group must
be done with the primary goal of supporting
the black parenthood experience.
A one-page
report that
summarizes
the overall
implementation
of the
curriculum
after
completion of
each 12-
session group
including total
number from
Babies First.
Include
information on
successes
achieved or
barriers/challe
nges faced,
changes made
to the
curriculum,
logic model
activities and
outputs not
completed/achi
eved and why.
Develop or adapt a short PowerPoint
presentation on the benefits of reading to
children, including activities FIP participants can
do to help their child become a good reader.
Conduct this presentation at least once to each
FIP group.
Copy of
PowerPoint on
file.
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Scope of Work
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Provide on-going educational information on the
importance of reading to children. May be in the
form of but not limited to:
• Distributing educational material,
brochures, links on reading to children
• Assisting and encouraging participants to
get a library card or a digital access card
• Inviting local librarian to give a short talk
about reading resources available at local
library and how parents can utilize these
resources to improve children’s reading
• Encourage fun activities like “Read to My
Child Challenge” where participants post
or share pictures of themselves reading to
their child, the book read to their child, or
visiting the library together
Documentation
such as flyers
and Sign-in
sheets as
applicable.
Additional educational session for expectant /
new fathers: Adapt or develop educational
presentations to meet the needs of expectant or
new fathers in the program. Special guest may
also be invited to cover selected topics. Topics
will include but not limited to:
• The role of fathers in breastfeeding
• Fetal development and infant health and
development
• Safe infant sleep practices / SIDS
• The role of fathers during pre-natal care,
childbirth and post-natal care
•Addressing barriers to father’s
participation in pre-natal care
• Harmful effects of secondhand / thirdhand
smoke
• Information on Immunization / Well child
visit
Maintain
copies of
flyers, pictures
and Sign-in
sheets as
applicable.
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Scope of Work
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Case
management
services
(one-on-one
services)
Work with the PEI coordinator to develop a social
needs screening tool or identify an existing tool
and adapt it to needs of the target population.
ToolIn office Monday to Wednesday and TW on
Thursday and Friday
must be short and simple, written at fifth-grade
reading level. Questions will include social
needs areas such as but not limited to food
insecurity, housing instability, utility needs,
transportation, exposure to violence, education,
employment, behavioral/mental health, childcare,
social isolation and support. Every FIP
participant will complete the social needs
screening tool at time of enrollment.
Copy of
screening tool
on file.
To establish a
supportive and
collaborative
process of
assessment,
care
coordination,
referral and
advocacy for
services and
resources to
meet individual
needs of
participants
Conduct four one-on-one case management
sessions with each enrolled participant before
they complete the FIP. During the sessions, FIP
staff will utilize the social needs screening tool to
identify individual needs, gaps or concerns and
provide individualized education or support
based on the results. This could be assistance
with:
• setting personal goal directed behaviors
that address gaps/challenges
• identifying and utilizing opportunities in
the community to meet their needs
• referring or linking participants to
community resources
The FP staff must develop a list of referral
sources for the program and utilize it during the
one- on-one case management meeting if
needed. Referral sources can be, but not limited
to services or information on housing,
employment, substance abuse, child support,
and visitation issues, legal problems, parenting
relationships, job placement or other challenges.
A log on file
indicating the
date the one-
one meeting
occurred,
referrals made,
and other
outcomes of
the meeting
will be kept on
file.
A list of referral
sources on file
and updated
yearly
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Social and
Community
Connectedness
activity
Generate a monthly calendar of parenting / family
in person or virtual events and activities
happening in the community for FIP participants
and community partners. Invite them to
participate in these events and activities on a
regular basis. Examples: Dad Huddles, Daddy
Boot Camps, Dad Café, BIH/HS sponsored
community events or meetings.
Monthly event
or activity
calendar on
file.
To increase
father or
partner
knowledge and
awareness
about the
different
parenting
interventions,
programs and
events in the
community
Data collection,
entry, and
Program
evaluation
Develop or adapt a participant satisfaction survey
and encourage participant to complete survey
upon completion of program.
Develop or adapt post and pre assessment that
is administered before and after curriculum
implementation and other educational
presentations.
Using the Healthy Start screening tool and other
program assessment forms to collect and
document father/partner demographics and
engagement activities such as, but not limited to,
attendance at family cafés, attendance at
pre/post-natal appointments, participation during
home visits and frequency of reading to children.
**A reporting schedule containing dates and
frequency of submitting reports and entering data
will be provided. Subcontractor will adhere to
dates indicated in the reporting schedule.
Participant
satisfaction
survey and
post and pre
assessment
surveys on file
Submit report
on program
services
completed
from scope of
work and
outcomes for
Babies First
annual
progress and
year-end
report,
including
documentation
To establish a
robust method
of collecting
and utilizing
data to monitor
program
achievements
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**All surveys will be developed in the Compyle
software. Electronic links to the survey will be
generated and sent to participants for
completion. FIP staff (Transitional Support
Advisor) will maintain program / participant
records and ensure all program data and reports
are turned in by Due date.
Completed
RBA scorecard
and all
required HS
reports on file
Media Activities Promote the Fresno Voices Campaign amongst
program participants and encourage participants
to share campaign information/activities with their
social networks
Work with the PEI coordinator to write an op-ed
on fatherhood. Preferably Op-ed should be
scheduled around Father’s Day.
Copy of Op-ed
on file
To increase
community
awareness and
knowledge
about issues
surrounding
disparities in
birth outcomes
among Black
women
FIP staff will work with PEI coordinator to utilize
the “Responsible Fatherhood Media Campaign
Toolkit” resources or other relevant media
resources to raise awareness and engage
partners and the community about the benefits of
responsible fatherhood.
FIP staff will leverage its Strategy and
Communications Department for media support
To increase
community
knowledge and
awareness of
the importance
of having
father/partner
engagement
Activities Beyond
the Program
Assist participants with planning and hosting a
graduation ceremony or celebratory event to
celebrate FIP participants for completing the
curriculum and program. Provide a certificate of
completion to each FIP participant who
completes the program.
FIP staff will plan and implement quarterly
workshops to provide additional resources and
information for program alumni and current
participants
Documentation
of event
activities,
photos of
graduation or
celebratory
events on file.
Certificates of
completion on
file.
To establish a
continuous and
lifetime social
support for
program
alumina
Doc ID: 435828dc7b34e0ecd7f6e9485916ba00c5e13cad
Fresno County Fatherhood Initiative Program
Scope of Work
Page 10 of 10
FIP staff will plan and host a Fatherhood
conference. Information provided at conference
will include but not limited to parenting, economic
stability and healthy relationship resources.
Other activities FIP staff may implement to
increase social support and connection for
program alumni include:
• Creating a space on a social media
platform for past graduates to share their
progress, struggles and ideas.
• Hosting a yearly Father’s Day gathering
for current and past graduates.
• Developing an alumni association where
members decide on the activities that will
keep them engaged and connected.
FIP staff will also create opportunities to form
lifetime mentorship/coaching for graduates of the
program. Examples:
• Each participant may identify lifetime
accountability buddies.
• New graduates needing mentorship may
be linked to successful fathers in the
community who are willing to mentor or
coach.
Graduates who have completed the curriculum
and demonstrate a positive father role for at least
two years may serve as mentors/coach for new
graduates
Doc ID: 435828dc7b34e0ecd7f6e9485916ba00c5e13cad
Exhibit BFY 2021-22 BudgetOctober 1, 2021 - June 30, 2022Vendor Name: Fresno EOC Local Conservation Corps (LCC)BUDGET SUMMARYBUDGET CATEGORIES Total CostPERSONNEL EXPENSESSalaries $102,003.00Payroll Taxes $9,499.00Benefits $44,557.00Subtotal Personnel $156,059.00SERVICES & SUPPLIES EXPENSESMeeting & Incentive $2,500.00Training $3,250.00Office Supplies $1,000.00Program Materials $7,500.00Communications $600.00Equipment $2,500.00Facilities $1,508.00Insurance $1,000.00Fiscal/Audits $0.00Subcontracts $25,000.00Subtotal Services & Supplies $44,858.00Indirect Expenses $18,083.00TOTAL EXPENSES $219,000.00Page 1 of 16Doc ID: 435828dc7b34e0ecd7f6e9485916ba00c5e13cad
Exhibit BPERSONNEL DETAILPosition% FTE on ProjectSalary or Hourly WageTotal CostLCC Director3% $97,380.00$2,921.00LCC Assistant Director3% $68,000.00$2,040.00LCC Administrative & Operations Manager3% $62,000.00$1,860.00LCC POPS Coordinator 100% $40,755.00$40,755.00LCC POPS Transitional Support Advisor65% $40,755.00$26,490.75LCC Program Assistant II65% $36,933.00$24,006.45E&T Job Developer8% $36,933.00$2,954.64Adolescent Family Life Program Instructor2.5% $39,000.00$975.16$102,003.00$9,499.00Total Cost$1,738.00$42,183.00$636.00$44,557.00Provides case mangement and participant support services. Also advises the Program Coordinator of any participant-related issues and assists with facilitaion of classes.Responsible for overall direction/coordination of the POPS Program. Provides direct supervision of support personnel and manages day-to-day program operations. Works in collaboration with other local partners to ensure program compliance.Total SalariesPayroll Taxes$7,803 FICA, $1,083 SUI, and $613 Workers Comp.Assists fathers, 18-24, with resume and job search assistance of those wishing to explore employment opportunities.Provides program operational support in administration, academic events, activities, data collection, reporting, and community outreach of POPS ProgramProvides a supportive role in session of 24/7 Dad instructionSALARIESDescription/JustificationProvides oversight of the entire LCC program and direct supervision of the POPS Coordinator to ensure the goals of the grant are met.Assists the Director in contract management and manages the Transitional Support Advisor (TSA)Responsible for all office tasks including producing and tracking purchase orders, tracking staff timesheets, orders supplies, etc.Benefit ItemPensionDescription/JustificationPension Eligilble 5% total salaries for staff with minimum 2 years with agency ($34,760x 5%)BENEFITSTotal BenefitsHealth InsuranceLife insuranceAverage $1,292.37/month x 12 months x 2.72 FTETotal salaries $102,003/1000*2*.26*12 = $636Page 2 of 16Doc ID: 435828dc7b34e0ecd7f6e9485916ba00c5e13cad
Exhibit BSERVICES & SUPPLIES DETAILBUDGET CATEGORIES Subtotal Total CostMeeting/Incentive $2,500.00$2,500.00$0.00Training $3,250.00$3,250.00$0.00Office Supplies $1,000.00$1,000.00$0.00Program Materials $7,500.00$7,500.00$0.00Communications $600.00$600.00$0.00Equipment $2,500.00$2,500.00$0.00Facilities $1,508.00$1,508.00$0.00Insurance $1,000.00$1,000.00$0.00Fiscal/Audits $0.00Includes utilities, pest control services, etc - average $125.67 per month x 12 monthsThree computers will be purchased for new POPS staff: Coordinator, Transitional Support Advisor, and Program Assistant II.Description/Justification/CalculationsSERVICES & SUPPLIES EXPENSESTelephone and Internet - average $50 per month x 12 monthsCurriculum materials includes: 24/7 Dad Third Edition Program Kits will be purchased for implementation, various trainings and activites, Workbooks, Personality Sorter, Father Facts, Ten ways to be a better Dad, Welcome Home Dad, How to Guide, Help me grow bundle, Father topic Re-entry pland, Dad Handbook.Incentives will be used to help provide an incentive for participants to attend 24/7 Dad programming. $750 for CPR/First Aid, $1,500 fatherhood child family engagement educational and services learning activities, including fatherhood workshops and annual gatherings if permitted. $1,000 adversting, printing outreach and recruitment.Standard office supplies includes copy papers, folders, pen, toner cartridge, etc.. Average $83.33/month x 12 months.General Liability Insurance - average $83.33 per month x 12 monthsN/APage 3 of 16Doc ID: 435828dc7b34e0ecd7f6e9485916ba00c5e13cad
Exhibit BSubcontracts $25,000.00West Fresno Family Resource Center$25,000.00$0.00Total Services & Supplies $44,858.00Contract with West Fresno Family Resource Center (WFFRC) who will be responsible for community engagement and assisting with the POPS 24/7 Dad curricumlum implementationPage 4 of 16Doc ID: 435828dc7b34e0ecd7f6e9485916ba00c5e13cad
Exhibit BFY 2022-23 BudgetJuly 1, 2022 - June 30, 2023Vendor Name: Fresno EOC Local Conservation Corps (LCC)BUDGET SUMMARYBUDGET CATEGORIES Total CostPERSONNEL EXPENSESSalaries $102,003.00Payroll Taxes $9,499.00Benefits $44,557.00Subtotal Personnel $156,059.00SERVICES & SUPPLIES EXPENSESMeeting & Incentive $2,500.00Training $3,250.00Office Supplies $1,000.00Program Materials $2,000.00Communications $600.00Equipment $0.00Facilities $4,004.00Insurance $1,000.00Fiscal/Audits $0.00Subcontracts $25,000.00Subtotal Services & Supplies $39,354.00Indirect Expenses $17,587.00TOTAL EXPENSES $213,000.00Page 5 of 16Doc ID: 435828dc7b34e0ecd7f6e9485916ba00c5e13cad
Exhibit BPERSONNEL DETAILPosition% FTE on ProjectSalary or Hourly WageTotal CostLCC Director3% $97,380.00$2,921.00LCC Assistant Director3% $68,000.00$2,040.00LCC Administrative & Operations Manager3% $62,000.00$1,860.00LCC POPS Coordinator 100% $40,755.00$40,755.00LCC POPS Transitional Support Advisor65% $40,755.00$26,490.75LCC Program Assistant II65% $36,933.00$24,006.45E&T Job Developer8% $36,933.00$2,954.64Adolescent Family Life Program Instructor2.5% $39,000.00$975.16$102,003.00$9,499.00Total Cost$1,738.00$42,183.00$636.00$44,557.00Provides case mangement and participant support services. Also advises the Program Coordinator of any participant-related issues and assists with facilitaion of classes.SALARIESDescription/JustificationProvides oversight of the entire LCC program and direct supervision of the POPS Coordinator to ensure the goals of the grant are met.Assists the Director in contract management and manages the Transitional Support Advisor (TSA)Responsible for all office tasks including producing and tracking purchase orders, tracking staff timesheets, orders supplies, etc.Responsible for overall direction/coordination of the POPS Program. Provides direct supervision of support personnel and manages day-to-day program operations. Works in collaboration with other local partners to ensure program compliance.PensionPension Eligilble 5% total salaries for staff with minimum 2 years with agency ($34,760x 5%)Provides program operational support in administration, academic events, activities, data collection, reporting, and community outreach of POPS ProgramTotal SalariesPayroll Taxes$7,803 FICA, $1,083 SUI, and $613 Workers Comp.BENEFITSBenefit Item Description/JustificationProvides a supportive role in session of 24/7 Dad instructionAssists fathers, 18-24, with resume and job search assistance of those wishing to explore employment opportunities.Health InsuranceAverage $1,292.37/month x 12 months x 2.72 FTELife insuranceTotal salaries $102,003/1000*2*.26*12 = $636Total BenefitsPage 6 of 16Doc ID: 435828dc7b34e0ecd7f6e9485916ba00c5e13cad
Exhibit BSERVICES & SUPPLIES DETAILBUDGET CATEGORIES Subtotal Total CostMeeting/Incentive $2,500.00$2,500.00$0.00Training $3,250.00$3,250.00$0.00Office Supplies $1,000.00$1,000.00$0.00Program Materials $2,000.00$2,000.00$0.00Communications $600.00$600.00$0.00Equipment $0.00$0.00$0.00Facilities $4,004.00$4,004.00$0.00Insurance $1,000.00$1,000.00$0.00Fiscal/Audits $0.00$0.00SERVICES & SUPPLIES EXPENSESDescription/Justification/CalculationsIncentives will be used to help provide an incentive for participants to attend 24/7 Dad programming. $750 for CPR/First Aid, $1,500 fatherhood child family engagement educational and services learning activities, including fatherhood workshops and annual gatherings if permitted. $1,000 adversting, printing outreach and recruitment.Standard office supplies includes copy papers, folders, pen, toner cartridge, etc.. Average $83.33/month x 12 months.Curriculum materials includes: 24/7 Dad Third Edition Program Kits will be purchased for implementation, various trainings and activites, Workbooks, Personality Sorter, Father Facts, Ten ways to be a better Dad, Welcome Home Dad, How to Guide, Help me grow bundle, Father topic Re-entry pland, Dad Handbook.Telephone and Internet - average $50 per month x 12 monthsN/AIncludes utilities, pest control, security services, repair & maintenance, etc - average $325.58 per month x 12 monthsGeneral Liability Insurance - average $83.33 per month x 12 monthsN/APage 7 of 16Doc ID: 435828dc7b34e0ecd7f6e9485916ba00c5e13cad
Exhibit BSubcontracts $25,000.00$25,000.00$0.00Total Services & Supplies $39,354.00Contract with West Fresno Family Resource Center (WFFRC) who will be responsible for community engagement and assisting with the POPS 24/7 Dad curricumlum implementationPage 8 of 16Doc ID: 435828dc7b34e0ecd7f6e9485916ba00c5e13cad
Exhibit BFY 2023-24 BudgetJuly 1, 2023 - June 30, 2024Vendor Name: Fresno EOC Local Conservation Corps (LCC)BUDGET SUMMARYBUDGET CATEGORIES Total CostPERSONNEL EXPENSESSalaries $102,003.00Payroll Taxes $9,499.00Benefits $44,557.00Subtotal Personnel $156,059.00SERVICES & SUPPLIES EXPENSESMeeting & Incentive $2,500.00Training $3,250.00Office Supplies $1,000.00Program Materials $2,000.00Communications $600.00Equipment $0.00Facilities $4,004.00Insurance $1,000.00Fiscal/Audits $0.00Subcontracts $25,000.00Subtotal Services & Supplies $39,354.00Indirect Expenses $17,587.00TOTAL EXPENSES $213,000.00Page 9 of 16Doc ID: 435828dc7b34e0ecd7f6e9485916ba00c5e13cad
Exhibit BPERSONNEL DETAILPosition% FTE on ProjectSalary or Hourly WageTotal CostLCC Director3% $97,380.00$2,921.00LCC Assistant Director3% $68,000.00$2,040.00LCC Administrative & Operations Manager3% $62,000.00$1,860.00LCC POPS Coordinator 100% $40,755.00$40,755.00LCC POPS Transitional Support Advisor65% $40,755.00$26,490.75LCC Program Assistant II65% $36,933.00$24,006.45E&T Job Developer8% $36,933.00$2,954.64Adolescent Family Life Program Instructor2.5% $39,000.00$975.16$102,003.00$9,499.00Total Cost$1,738.00$42,183.00$636.00$44,557.00Provides case mangement and participant support services. Also advises the Program Coordinator of any participant-related issues and assists with facilitaion of classes.SALARIESDescription/JustificationProvides oversight of the entire LCC program and direct supervision of the POPS Coordinator to ensure the goals of the grant are met.Responsible for all office tasks including producing and tracking purchase orders, tracking staff timesheets, orders supplies, etc.Responsible for overall direction/coordination of the POPS Program. Provides direct supervision of support personnel and manages day-to-day program operations. Works in collaboration with other local partners to ensure program compliance.Assists the Director in contract management and manages the Transitional Support Advisor (TSA)PensionPension Eligilble 5% total salaries for staff with minimum 2 years with agency ($34,760x 5%)Provides program operational support in administration,academic events, activities, data collection, reporting, and community outreach of POPS ProgramTotal SalariesPayroll Taxes$7,803 FICA, $1,083 SUI, and $613 Workers Comp.BENEFITSBenefit Item Description/JustificationProvides a supportive role in session of 24/7 Dad instructionAssists fathers, 18-24, with resume and job search assistance of those wishing to explore employment opportunities.Health InsuranceAverage $1,292.37/month x 12 months x 2.72 FTELife insuranceTotal salaries $102,003/1000*2*.26*12 = $636Total BenefitsPage 10 of 16Doc ID: 435828dc7b34e0ecd7f6e9485916ba00c5e13cad
Exhibit BSERVICES & SUPPLIES DETAILBUDGET CATEGORIES Subtotal Total CostMeeting/Incentive $2,500.00$2,500.00$0.00Training $3,250.00$3,250.00$0.00Office Supplies $1,000.00$1,000.00$0.00Program Materials $2,000.00$2,000.00$0.00Communications $600.00$600.00$0.00Equipment $0.00$0.00$0.00Facilities $4,004.00$4,004.00$0.00Insurance $1,000.00$1,000.00$0.00Fiscal/Audits $0.00$0.00$0.00Incentives will be used to help provide an incentive for participants to attend 24/7 Dad programming. SERVICES & SUPPLIES EXPENSESDescription/Justification/Calculations$750 for CPR/First Aid, $1,500 fatherhood child family engagement educational and services learning activities, including fatherhood workshops and annual gatherings if permitted. $1,000 adversting, printing outreach and recruitment.Standard office supplies includes copy papers, folders, pen, toner cartridge, etc.. Average $83.33/month x 12 months.Curriculum materials includes: 24/7 Dad Third Edition Program Kits will be purchased for implementation, various trainings and activites, Workbooks, Personality Sorter, Father Facts, Ten ways to be a better Dad, Welcome Home Dad, How to Guide, Help me grow bundle, Father topic Re-entry pland, Dad Handbook.Telephone and Internet - average $50 per month x 12 monthsN/AIncludes utilities, pest control, security services, repair & maintenance, etc - average $325.58 per month x 12 monthsGeneral Liability Insurance - average $83.33 per month x 12 monthsN/APage 11 of 16Doc ID: 435828dc7b34e0ecd7f6e9485916ba00c5e13cad
Exhibit BSubcontracts $25,000.00$25,000.00$0.00Total Services & Supplies $39,354.00Contract with West Fresno Family Resource Center (WFFRC) who will be responsible for community engagement and assisting with the POPS 24/7 Dad curricumlum implementationPage 12 of 16Doc ID: 435828dc7b34e0ecd7f6e9485916ba00c5e13cad
Exhibit BFY 2024-25 BudgetJuly 1, 2024 - September 30, 2025Vendor Name: Fresno EOC Local Conservation Corps (LCC)BUDGET SUMMARYBUDGET CATEGORIES Total CostPERSONNEL EXPENSESSalaries $82,198.80Payroll Taxes $7,731.60Benefits $38,605.60Subtotal Personnel $128,536.00SERVICES & SUPPLIES EXPENSESMeeting & Incentive $2,500.00Training $3,250.00Office Supplies $1,000.00Program Materials $2,000.00Communications $600.00Equipment $0.00Facilities $4,004.00Insurance $1,000.00Fiscal/Audits $0.00Subcontracts $25,000.00Subtotal Services & Supplies $39,354.00Indirect Expenses $15,110.00TOTAL EXPENSES $183,000.00Page 13 of 16Doc ID: 435828dc7b34e0ecd7f6e9485916ba00c5e13cad
Exhibit BPERSONNEL DETAILPosition% FTE on ProjectSalary or Hourly WageTotal CostLCC Director3% $97,380.00$2,921.00LCC Assistant Director3% $68,000.00$2,040.00LCC Administrative & Operations Manager3% $62,000.00$1,860.00LCC POPS Coordinator 80% $40,755.00$32,604.00LCC POPS Transitional Support Advisor50% $40,755.00$20,377.50LCC Program Assistant II50% $36,933.00$18,466.50E&T Job Developer8% $36,933.00$2,954.64Adolescent Family Life Program Instructor2.5% $39,000.00$975.16$82,198.80$7,731.60Total Cost$4,109.94$33,982.73$512.93$38,605.60Responsible for overall direction/coordination of the POPS Program. Provides direct supervision of support personnel and manages day-to-day program operations. Works in collaboration with other local partners to ensure program compliance.SALARIESDescription/JustificationProvides oversight of the entire LCC program and direct supervision of the POPS Coordinator to ensure the goals of the grant are met.Assists the Director in contract management and manages the Transitional Support Advisor (TSA)Responsible for all office tasks including producing and tracking purchase orders, tracking staff timesheets, orders supplies, etc.Provides case mangement and participant support services. Also advises the Program Coordinator of any participant-related issues and assists with facilitaion of classes.Provides program operational support in administration, academic events, activities, data collection, reporting, and community outreach of POPS ProgramAssists fathers, 18-24, with resume and job search assistance of those wishing to explore employment opportunities.Provides a supportive role in session of 24/7 Dad instructionTotal SalariesHealth InsuranceAverage $1,415.94/month x 12 months x 2 FTEPayroll Taxes$6,288.21 FICA, $868 SUI, and $575.39 Workers CompBENEFITSBenefit Item Description/JustificationPensionPension Eligilble 5% total salaries for staff with minimum 2 years with agency ($82,198.80 x 5%)Life insuranceTotal salaries $82,198.80/1000*2*.26*12 = $512.93Total BenefitsPage 14 of 16Doc ID: 435828dc7b34e0ecd7f6e9485916ba00c5e13cad
Exhibit BSERVICES & SUPPLIES DETAILBUDGET CATEGORIES Subtotal Total CostMeeting/Incentive $2,500.00$2,500.00$0.00Training $3,250.00$3,250.00$0.00Office Supplies $1,000.00$1,000.00$0.00Program Materials $2,000.00$2,000.00$0.00Communications $600.00$600.00$0.00Equipment $0.00$0.00$0.00Facilities $4,004.00$4,004.00$0.00Insurance $1,000.00$1,000.00$0.00Fiscal/Audits $0.00$0.00$0.00Description/Justification/CalculationsSERVICES & SUPPLIES EXPENSESIncentives will be used to help provide an incentive for participants to attend 24/7 Dad programming. $750 for CPR/First Aid, $1,500 fatherhood child family engagement educational and services learning activities, including fatherhood workshops and annual gatherings if permitted. $1,000 adversting, printing outreach and recruitment.Standard office supplies includes copy papers, folders, pen, toner cartridge, etc.. Average $83.33/month x 12 months.Curriculum materials includes: 24/7 Dad Third Edition Program Kits will be purchased for implementation, various trainings and activites, Workbooks, Personality Sorter, Father Facts, Ten ways to be a better Dad, Welcome Home Dad, How to Guide, Help me grow bundle, Father topic Re-entry pland, Dad Handbook.Telephone and Internet - average $50 per month x 12 monthsN/AIncludes utilities, pest control, security services, repair & maintenance, etc - average $325.58 per month x 12 monthsGeneral Liability Insurance - average $83.33 per month x 12 monthsN/APage 15 of 16Doc ID: 435828dc7b34e0ecd7f6e9485916ba00c5e13cad
Exhibit BSubcontracts $25,000.00$25,000.00$0.00Total Services & Supplies $39,354.00Contract with West Fresno Family Resource Center (WFFRC) who will be responsible for community engagement and assisting with the POPS 24/7 Dad curricumlum implementationPage 16 of 16Doc ID: 435828dc7b34e0ecd7f6e9485916ba00c5e13cad