HomeMy WebLinkAboutAgreement A-20-121 with Cal OES.pdfProject Contact Information Cal OES 2-102 (Revised 07/2019)
PROJECT CONTACT INFORMATION
Subrecipient: Subaward #:
Provide the name, title, address, telephone number, and e-mail address for the project
contacts named below.
1.The Project Director for the project:
Name: Title:
Telephone #: Email Address:
Address/City/Zip + 4:
2.The Financial Officer for the project:
Name: Title:
Telephone #: Email Address:
Address/City/Zip + 4:
3.The person having Routine Programmatic responsibility for the project:
Name: Title:
Telephone #: Email Address:
Address/City/Zip + 4:
4.The person having Routine Fiscal responsibility for the project:
Name: Title:
Telephone #: Email Address:
Address/City/Zip + 4:
5.The Executive Director of a Community Based Organization or the Chief Executive
Officer (i.e., chief of police, superintendent of schools) of the implementing
agency:
Name: Title:
Telephone #: Email Address:
Address/City/Zip + 4:
6.The Official Designated by the Governing Board to enter into the Grant Subaward
for the City/County or Community-Based Organization, as stated in Section 15 of
the Grant Subaward Face Sheet:
Name: Title:
Telephone #: Email Address:
Address/City/Zip + 4:
7.The Chair of the Governing Body of the Subrecipient:
Name: Title:
Telephone #: Email Address:
Address/City/Zip + 4:
SIGNATURE AUTHORIZATION Subaward #: _ _.r..X_C...--'--\q-1---CO_"L_O__..f"'"'"""O--'O'----__ Subrecipient: Fresno County Implementing Agency: _P_r_ob_a_t_io_n_D_e_p_a_rt_m_e_n_t ________________ _ The following persons are authorized to sign for the Project Director ~~ruli Printed Name Signature Printed Name Signature Printed Name Signature Printed Name Signature Printed Name Signature Authorization -Cal OES 2-103 (Rev. 07 /2019) The following persons are authorized to sign for the Financial Officer Sighature U }JOM13f1L£ fl. E1AJ&@12 Printed Name Signature Printed Name Signature Printed Name Signature Printed Name Signature Printed Name
CERTIFICATION OF ASSURANCE OF COMPLIANCE
Victims of Crime Act (VOCA) Victim Assistance Formula Grant Program
The Applicant must complete a Certification of Assurance of Compliance-VOCA
(Cal OES 2-104f), which includes details regarding federal grant funds, the Equal Employment
Opportunity, Drug Free Workplace Compliance, California Environmental Quality Act,
Lobbying, Debarment and Suspension requirements, Proof of Authority from City
Council/Governing Board, Civil Rights Compliance, and the special conditions for Subaward
with the above mentioned fund. The Applicant is required to submit the necessary
assurances and documentation before finalization of the Grant Subaward. In signing the
Grant Subaward Face Sheet, the Applicant formally notifies Cal OES that the Applicant will
comply with all pertinent requirements.
Resolutions are no longer required as submission documents. Cal OES has incorporated the
resolution into the Certification of Assurance of Compliance, Section VII, entitled, "Proof of
Authority from City Council/Governing Board." The Applicant is required to obtain written
authorization (original signature) from the City Council/Governing board that the official
executing the Grant Subaward is, in fact, authorized to do so, and will maintain said written
authorization on file and readily available upon demand. This requirement does not apply to
state agencies.
Certification of Assurance of Compliance – VOCA Cal OES 2-104f (Rev. 1/2020)
CERTIFICATION OF ASSURANCE OF COMPLIANCE
Victims of Crime Act (VOCA) Victim Assistance Formula Grant Program
Certification of Assurance of Compliance – VOCA Cal OES 2-104f (Rev. 1/2020) 1
I, hereby certify that
(official authorized to sign; same person as Section 15 on Grant Subaward Face Sheet)
Subrecipient:
Implementing Agency:
Project Title:
is responsible for reviewing the Subrecipient Handbook and adhering to all of the Grant
Subaward requirements (state and/or federal) as directed by Cal OES including, but not
limited to, the following areas:
I. Federal Grant Funds
Subrecipients expending $750,000 or more in federal grant funds annually are required
to secure an audit pursuant to Office of Management & Budget (OMB) Uniform
Guidance 2 Code of Federal Regulations (CFR) Part 200, Subpart F and are allowed to
utilize federal grant funds to budget for the audit costs. See Section 8000 of the
Subrecipient Handbook for more detail.
The above named Subrecipient receives $750,000 or more in federal grant funds
annually.
The above named Subrecipient does not receive $750,000 or more in federal grant
funds annually.
II. Equal Employment Opportunity – (Subrecipient Handbook Section 2151)
It is the public policy of the State of California to promote equal employment
opportunity (EEO) by prohibiting discrimination or harassment in employment because
of race, color, religion, religious creed (including religious dress and grooming
practices), national origin, ancestry, citizenship, physical or mental disability, medical
condition (including cancer and genetic characteristics), genetic information, marital
status, sex (including pregnancy, childbirth, breastfeeding, or related medical
conditions), gender, gender identity, gender expression, age, sexual orientation,
veteran and/or military status, protected medical leaves (requesting or approved for
leave under the Family and Medical Leave Act or the California Family Rights Act),
domestic violence victim status, political affiliation, and any other status protected by
state or federal law. Cal OES-funded projects certify that they will comply with all state
and federal requirements regarding EEO, nondiscrimination, and civil rights.
Equal Employment Opportunity Officer:
Title:
Address:
Phone:
Email:
Certification of Assurance of Compliance – VOCA Cal OES 2-104f (Rev. 1/2020) 2
III. Drug-Free Workplace Act of 1990 – (Subrecipient Handbook, Section 2152)
The State of California requires that every person or organization subawarded a grant or
contract shall certify it will provide a drug-free workplace.
IV. California Environmental Quality Act (CEQA) – (Subrecipient Handbook, Section 2153)
The California Environmental Quality Act (CEQA) (Public Resources Code, Section
21000 et seq.) requires all Cal OES-funded projects to certify compliance with CEQA.
Projects receiving funding must coordinate with their city or county planning agency to
ensure that the project is compliance with CEQA requirements.
V. Lobbying – (Subrecipient Handbook Section 2154)
Cal OES grant funds, grant property, or grant-funded positions shall not be used for any
lobbying activities, including, but not limited to, being paid by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress,
or an employee of a Member of Congress in connection with the making of any federal
grant, the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any federal grant or cooperative
agreement.
VI. Debarment and Suspension – (Subrecipient Handbook Section 2155)
(This applies to federally-funded grants only.)
Cal OES-funded projects must certify that it and its principals are not presently debarred,
suspended, proposed for debarment, declared ineligible, sentenced to a denial of
federal benefits by a state or federal court, or voluntarily excluded from covered
transactions by any federal department of agency.
VII. Proof of Authority from City Council/Governing Board – (Subrecipient Handbook Section
1350)
The above-named organization (Applicant) accepts responsibility for and must comply
with the requirement to obtain a signed resolution from the City Council/Governing
Board in support of this Program. The Applicant must provide all matching funds
required for said project (including any amendment thereof) under the Program and
the funding terms and conditions of Cal OES, and that any cash match will be
appropriated as required. It is agreed that any liability arising out of the performance of
this Grant Subaward, including civil court actions for damages, shall be the responsibility
of the grant Subrecipient and the authorizing agency. The State of California and Cal
OES disclaim responsibility of any such liability. Furthermore, it is also agreed that grant
funds received from Cal OES shall not be used to supplant expenditures controlled by
the City Council/Governing Board.
Certification of Assurance of Compliance – VOCA Cal OES 2-104f (Rev. 1/2020) 3
The Applicant is required to obtain written authorization from the City
Council/Governing Board that the official executing this Grant Subaward is, in fact,
authorized to do so. The Applicant is also required to maintain said written authorization
on file and readily available upon demand.
VIII. Civil Rights Compliance
The Subrecipient complies with all laws that prohibit excluding, denying or discriminating
against any person based on actual or perceived race, color, national origin, disability,
religion, age, sex, gender identity, and sexual orientation in both the delivery of services
and employment practices and does not use federal financial assistance to engage in
explicitly religious activities.
IX. Special Condition for Grant Subaward with Victims of Crime Act (VOCA) Victim
Assistance Formula Grant Program Funds
1.Applicability of Part 200 Uniform Requirements
The Subrecipient must comply with the Uniform Administrative Requirements,
Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted and
supplemented by DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform
Requirements") apply to this FY 2019 award from OJP.
The Part 200 Uniform Requirements were first adopted by DOJ on December 26,
2014. If this FY 2019 award supplements funds previously awarded by OJP under
the same award number (e.g., funds awarded during or before December
2014), the Part 200 Uniform Requirements apply with respect to all funds under
that award number (regardless of the award date, and regardless of whether
derived from the initial award or a supplemental award) that are obligated on
or after the acceptance date of this FY 2019 award.
For more information and resources on the Part 200 Uniform Requirements as
they relate to OJP awards and Subawards ("Subgrants"), see the OJP website at
https://ojp.gov/funding/Part200UniformRequirements.htm.
Record retention and access: Records pertinent to the award that the
Subrecipient must retain -- typically for a period of 3 years from the date of
submission of the final expenditure report (SF 425), unless a different retention
period applies -- and to which the Subrecipient must provide access, include
performance measurement information, in addition to the financial records,
supporting documents, statistical records, and other pertinent records
indicated at 2 C.F.R. 200.333.
In the event that an award-related question arises from documents or other
materials prepared or distributed by OJP that may appear to conflict with, or
differ in some way from, the provisions of the Part 200 Uniform Requirements, the
Subrecipient is to contact OJP promptly for clarification.
Certification of Assurance of Compliance – VOCA Cal OES 2-104f (Rev. 1/2020) 4
2.Compliance with DOJ Grants Financial Guide
The Subrecipient must to comply with the DOJ Grants Financial Guide.
References to the DOJ Grants Financial Guide are to the DOJ Grants Financial
Guide as posted on the OJP website (currently, the "DOJ Grants Financial
Guide" available at https://ojp.gov/financialguide/DOJ/index.htm), including
any updated version that may be posted during the period of performance.
The Subrecipient must comply with the DOJ Grants Financial Guide.
3.Requirements Pertaining to Prohibited Conduct Related to Trafficking in Persons
(including reporting requirements and OJP authority to terminate award)
The Subrecipient must comply with all applicable requirements (including
requirements to report allegations) pertaining to prohibited conduct related to
the trafficking of persons, whether on the part of Subrecipients, Subrecipients
("Subgrantees"), or individuals defined (for purposes of this condition) as
"employees" of the Subrecipient or of any Subrecipient.
The details of the Subrecipient's obligations related to prohibited conduct
related to trafficking in persons are posted on the OJP web site at
https://ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm (Award
condition: Prohibited conduct by Subrecipients and Subrecipients related to
trafficking in persons (including reporting requirements and OJP authority to
terminate award)), and are incorporated by reference here.
4.Civil Rights and Nondiscrimination
The Subrecipient understands that the federal statutes and regulations
pertaining to civil rights and nondiscrimination and, in addition:
a.The Subrecipient understands that the applicable statutes pertaining to civil
rights will include section 601 of the Civil Rights Act of 1964 (42 U.S.C. §
2000d); section 504 of the Rehabilitation Act of 1973 (29 U.S.C. § 794); section
901 of the Education Amendments of 1972 (20 U.S.C. § 1681); and section
303 of the Age Discrimination Act of 1975 (42 U.S.C. § 6102);
b. The Subrecipient understands that the applicable statutes pertaining to
nondiscrimination may include section 809(c) of Title I of the Omnibus Crime
Control and Safe Streets Act of 1968 (34 U.S.C. §10228(c)); section 1407(e) of
the Victims of Crime Act of 1984 (34 U.S.C. § 20110 (e)) ; section 299A(b) of
the Juvenile Justice and Delinquency Prevention Act of 2002 (34 U.S.C. §
11182(b)); and the grant condition set out at section 40002(b)(13) of the
Violence Against Women Act (34 U.S.C. § 12291(b)(13), which will apply to
all awards made by the Office of Violence Against Women, also may apply
to an award made otherwise; and
Certification of Assurance of Compliance – VOCA Cal OES 2-104f (Rev. 1/2020) 5
c.The Subrecipient understands they must comply with the specific assurances
set out in 29 C.F.R. §§ 42.105 and 42.204.
5.Compliance with Applicable Rules Regarding Approval, Planning, and
Reporting of Conferences, Meetings, Trainings, and Other Events
The Subrecipient must comply with all applicable laws, regulations, policies,
and official DOJ guidance (including specific cost limits, prior approval and
reporting requirements, where applicable) governing the use of federal funds
for expenses related to conferences (as that term is defined by DOJ), including
the provision of food and/or beverages at such conferences, and costs of
attendance at such conferences.
Information on the pertinent DOJ definition of conferences and the rules
applicable to this award appears in the DOJ Grants Financial Guide (currently,
as section 3.10 of "Postaward Requirements" in the "DOJ Grants Financial
Guide").
6.Compliance with General Appropriations-Law Restrictions on the Use of Federal
Funds (FY 2019)
The Subrecipient must comply with all applicable restrictions on the use of
federal funds set out in federal appropriations statutes. Pertinent restrictions,
including from various "general provisions" in the Consolidated Appropriations
Act, 2019, are set out at
https://ojp.gov/funding/Explore/FY19AppropriationsRestrictions.htm, and are
incorporated by reference here.
Should a question arise as to whether a particular use of federal funds by a
Subrecipient would or might fall within the scope of an appropriations-law
restriction, the Subrecipient is to contact OJP for guidance, and may not
proceed without the express prior written approval of OJP.
7.Reporting Potential Fraud, Waste, & Abuse
The Subrecipient must promptly refer to DOJ Office of the Inspector General
(OIG) any credible evidence that a principal, employee, agent, Subrecipient,
contractor, subcontractor, or other person has, in connection with funds under
this award -- (1) submitted a claim that violates the False Claims Act; or (2)
committed a criminal or civil violation of laws pertaining to fraud, conflict of
interest, bribery, gratuity, or similar misconduct. Potential fraud, waste, abuse, or
misconduct involving or relating to funds under this award should be reported to
the OIG by--(1) online submission accessible via the OIG webpage at
https://oig.justice.gov/hotline/contact-grants.htm (select "Submit Report Online");
(2) mail directed to: Office of the Inspector General, U.S. Department of Justice,
Investigations Division, 1425 New York Avenue, N.W. Suite 7100, Washington, DC
Certification of Assurance of Compliance – VOCA Cal OES 2-104f (Rev. 1/2020) 6
20530; and/or (3) by facsimiledirected to the DOJ OIG Fraud Detection Office
(Attn: Grantee Reporting) at (202) 616-9881 (fax).
Additional information is available from the DOJ OIG website at
https://oig.justice.gov/hotline.
8.Restrictions and Certifications Regarding Non-Disclosure Agreements and
Related Matters
No Subrecipient under this award, or entity that receives a procurement
contract or subcontract with any funds under this award, may require any
employee or contractor to sign an internal confidentiality agreement or
statement that prohibits or otherwise restricts, or purports to prohibit or restrict,
the reporting (in accordance with law) of waste, fraud, or abuse to an
investigative or law enforcement representative of a federal department or
agency authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency
making this award, to contravene requirements applicable to Standard Form
312 (which relates to classified information), Form 4414 (which relates to
sensitive compartmented information), or any other form issued by a federal
department or agency governing the nondisclosure of classified information.
a.In accepting this award, the Subrecipient:
o Represents that it neither requires nor has required internal confidentiality
agreements or statements from employees or contractors that currently
prohibit or otherwise currently restrict (or purport to prohibit or restrict)
employees or contractors from reporting waste, fraud, or abuse as
described above; and
o Certifies that, if it learns or is notified that it is or has been requiring its
employees or contractors to execute agreements or statements that
prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of
waste, fraud, or abuse as described above, it will immediately stop any
further obligations of award funds, will provide prompt written notification
to the federal agency making this award, and will resume (or permit
resumption of) such obligations only if expressly authorized to do so by
that agency.
b.If the Subrecipient does or is authorized under this award to make
Subawards, procurement contracts, or both:
o It represents that (1) it has determined that no other entity that the
Subrecipient's application proposes may or will receive award funds
(whether through a Subaward, procurement contract, or subcontract
under a procurement contract) either requires or has required internal
Certification of Assurance of Compliance – VOCA Cal OES 2-104f (Rev. 1/2020) 7
confidentiality agreements or statements from employees or contractors
that currently prohibit or otherwise currently restrict (or purport to prohibit
or restrict) employees or contractors from reporting waste, fraud, or
abuse as described above; and (2) it has made appropriate inquiry, or
otherwise has an adequate factual basis, to support this representation;
and
o It certifies that, if it learns or is notified that any Subrecipient, contractor, or
subcontractor entity that receives funds under this award is or has been
requiring its employees or contractors to execute agreements or
statements that prohibit or otherwise restrict (or purport to prohibit or
restrict), reporting of waste, fraud, or abuse as described above, it will
immediately stop any further obligations of award funds to or by that
entity, will provide prompt written notification to the federal agency
making this award, and will resume (or permit resumption of) such
obligations only if expressly authorized to do so by that agency.
9. Encouragement of Policies to Ban Text Messaging while Driving
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text
Messaging While Driving," 74 Fed. Reg. 51225 (October 1, 2009), the
Subrecipient understands that DOJ encourages Subrecipients to adopt and
enforce policies banning employees from text messaging while driving any
vehicle during the course of performing work funded by this award, and to
establish workplace safety policies and conduct education, awareness, and
other outreach to decrease crashes caused by distracted drivers.
10. OJP Training Guiding Principles
Any training or training materials that the Subrecipient develops or delivers with
OJP award funds must adhere to the OJP Training Guiding Principles for
Grantees and Subgrantees, available at
https://ojp.gov/funding/Implement/TrainingPrinciplesForGrantees-
Subgrantees.htm.
11. Requirement to report actual or imminent breach of personally identifiable
information (PII)
The Subrecipient must have written procedures in place to respond in the event
of an actual or imminent "breach" (OMB M-17-12) if it – (1) creates, collects,
uses, processes, stores, maintains, disseminates, discloses, or disposes of
"personally identifiable information (PII)" (2 CFR 200.79) within the scope of an
OJP grant-funded program or activity, or (2) uses or operates a "Federal
information system" (OMB Circular A-130). The Subrecipient's breach
procedures must include a requirement to report actual or imminent breach of
PII to an OJP Program Manager no later than 24 hours after an occurrence of
an actual breach, or the detection of an imminent breach.
Certification of Assurance of Compliance – VOCA Cal OES 2-104f (Rev. 1/2020) 8
12.Specific post-award approval required to use a noncompetitive approach in
any procurement contract that would exceed $250,000
The Subrecipient must comply with all applicable requirements to obtain
specific advance approval to use a noncompetitive approach in any
procurement contract that would exceed the Simplified Acquisition Threshold
(currently, $250,000). This condition applies to agreements that -- for purposes of
federal grants administrative requirements -- OJP considers a procurement
"contract" (and therefore does not consider a Subaward).
The details of the requirement for advance approval to use a noncompetitive
approach in a procurement contract under an OJP award are posted on the
OJP web site at
https://ojp.gov/funding/Explore/NoncompetitiveProcurement.htm (Award
condition: Specific post-award approval required to use a noncompetitive
approach in a procurement contract (if contract would exceed $250,000)),
and are incorporated by reference here.
13.Requirement for Data on Performance and Effectiveness Under the Award
The Subrecipient must collect and maintain data that measure the
performance and effectiveness of activities under this award. The data must be
provided to OJP in the manner (including within the timeframes) specified by
OJP in the program solicitation or other applicable written guidance. Data
collection supports compliance with the Government Performance and Results
Act (GPRA) and the GPRA Modernization Act, and other applicable laws.
14.Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to
employees)
The Subrecipient must comply with, and is subject to, all applicable provisions
of 41 U.S.C. 4712, including all applicable provisions that prohibit, under
specified circumstances, discrimination against an employee as reprisal for the
employee's disclosure of information related to gross mismanagement of a
federal grant, a gross waste of federal funds, an abuse of authority relating to a
federal grant, a substantial and specific danger to public health or safety, or a
violation of law, rule, or regulation related to a federal grant.
The Subrecipient also must inform its employees, in writing (and in the
predominant native language of the workforce), of employee rights and
remedies under 41 U.S.C. 4712.
Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712
to this award, the Subrecipient is to contact the DOJ awarding agency (OJP or
OVW, as appropriate) for guidance.
Certification of Assurance of Compliance – VOCA Cal OES 2-104f (Rev. 1/2020) 9
15. Victims of Crime Act Requirements
The Subrecipient must comply with the conditions of the Victims of Crime Act
(VOCA) of 1984, sections 1404(a)(2), and 1404(b)(1) and (2), 34 U.S.C.
20103(a)(2) and (b)(1) and (2) (and the applicable program guidelines and
regulations), as required.
16. Demographic Data
The Subrecipient must collect and maintain information on race, sex, national
origin, age, and disability of victims receiving assistance, where such
information is voluntarily furnished by the victim.
17. Performance Reports
The Subrecipient must submit quarterly performance reports on the
performance metrics identified by OVC, and in the manner required by OVC.
This information on the activities supported by the award funding will assist in
assessing the effects that VOCA Victim Assistance funds have had on services
to crime victims within the jurisdiction.
18. Access to Records
The Subrecipient must authorize the Office for Victims of Crime (OVC) and/or
the Office of the Chief Financial Officer (OCFO), and its representatives, access
to and the right to examine all records, books, paper, or documents related to
the VOCA grant.
19. All Subawards ("Subgrants") must have specific federal authorization
The Subrecipient must comply with all applicable requirements for authorization
of any Subaward. This condition applies to agreements that -- for purposes of
federal grants administrative requirements -- OJP considers a "Subaward" (and
therefore does not consider a procurement "contract").
The details of the requirement for authorization of any Subaward are posted on
the OJP web site at
https://ojp.gov/funding/Explore/SubawardAuthorization.htm (Award condition:
All Subawards ("Subgrants") must have specific federal authorization), and are
incorporated by reference here.
20. Unreasonable restrictions on competition under the award; association with
federal government
SCOPE. This condition applies with respect to any procurement of property or
services that is funded (in whole or in part) by this award regardless of the dollar
Certification of Assurance of Compliance – VOCA Cal OES 2-104f (Rev. 1/2020) 10
amount of the purchase or acquisition, the method of procurement, or the
nature of any legal instrument used.
a.No discrimination, in procurement transactions, against associates of the
federal government
Consistent with the (DOJ) Part 200 Uniform Requirements -- including as set
out at 2 C.F.R. 200.300 (requiring awards to be "manage[d] and
administer[ed] in a manner so as to ensure that Federal funding is expended
and associated programs are implemented in full accordance with U.S.
statutory and public policy requirements") and 200.319(a) (generally
requiring "[a]ll procurement transactions [to] be conducted in a manner
providing full and open competition" and forbidding practices "restrictive of
competition," such as "[p]lacing unreasonable requirements on firms in order
for them to qualify to do business" and taking "[a]ny arbitrary action in the
procurement process") -- no Subrecipient may (in any procurement
transaction) discriminate against any person or entity on the basis of such
person or entity's status as an "associate of the federal government" (or on
the basis of such person or entity's status as a parent, affiliate, or subsidiary of
such an associate), except as expressly set out in 2 C.F.R. 200.319(a) or as
specifically authorized by USDOJ.
b.Monitoring
The Subrecipient's monitoring responsibilities include monitoring of
compliance with this condition.
c.Allowable costs
To the extent that such costs are not reimbursed under any other federal
program, award funds may be obligated for the reasonable, necessary, and
allocable costs (if any) of actions designed to ensure compliance with this
condition.
d.Rules of construction
1)The term "associate of the federal government" means any person or
entity engaged or employed (in the past or at present) by or on behalf of
the federal government -- as an employee, contractor or subcontractor,
grant Subrecipient or -Subrecipient, agent, or otherwise -- in undertaking
any work, project, or activity for or on behalf of (or in providing goods or
services to or on behalf of) the federal government, and includes any
applicant for such employment or engagement, and any person or entity
committed by legal instrument to undertake any such work, project, or
activity (or to provide such goods or services) in future.
Certification of Assurance of Compliance – VOCA Cal OES 2-104f (Rev. 1/2020) 11
2)Nothing in this condition shall be understood to authorize or require any
Subrecipient or any person or other entity, to violate any federal law,
including any applicable civil rights or nondiscrimination law.
21. Determination of suitability to interact with participating minors
SCOPE. This condition applies to this award if it is indicated -- in the application
for the award (as approved by DOJ, the DOJ funding announcement
(solicitation), or an associated federal statute -- that a purpose of some or all of
the activities to be carried out under the award is to benefit a set of individuals
under 18 years of age.
The Subrecipient must make determinations of suitability before certain
individuals may interact with participating minors. This requirement applies
regardless of an individual's employment status.
The details of this requirement are posted on the OJP web site at
https://ojp.gov/funding/Explore/Interact-Minors.htm (Award condition:
Determination of suitability required, in advance, for certain individuals who
may interact with participating minors), and are incorporated by reference
here.
22.Compliance with DOJ regulations pertaining to civil rights and
nondiscrimination – 28 C.F.R. Part 42
The Subrecipient must comply with all applicable requirements of 28 C.F.R. Part
42, specifically including any applicable requirements in Subpart E of 28 C.F.R.
Part 42 that relate to an equal employment opportunity program.
23.Compliance with DOJ regulations pertaining to civil rights and
nondiscrimination - 28 C.F.R. Part 54
The Subrecipient must comply with all applicable requirements of 28
C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain
"education programs."
24.Compliance with DOJ regulations pertaining to civil rights and
nondiscrimination - 28 C.F.R. Part 38
The Subrecipient must comply with all applicable requirements of 28
C.F.R. Part 38 (as may be applicable from time to time), specifically including
any applicable requirements regarding written notice to program beneficiaries
and prospective program beneficiaries.
Currently, among other things, 28 C.F.R. Part 38 includes rules that prohibit
specific forms of discrimination on the basis of religion, a religious belief, a
refusal to hold a religious belief, or refusal to attend or participate in a religious
practice. Part 38, currently, also sets out rules and requirements that pertain to
Certification of Assurance of Compliance – VOCA Cal OES 2-104f (Rev. 1/2020) 12
Subrecipient organizations that engage in or conduct explicitly religious
activities, as well as rules and requirements that pertain to Subrecipients and
Subrecipients that are faith-based or religious organizations.
The text of 28 C.F.R. Part 38 is available via the Electronic Code of Federal
Regulations (currently accessible at https://www.ecfr.gov/cgi-
bin/ECFR?page=browse), by browsing to Title 28-Judicial Administration,
Chapter 1, Part 38, under e-CFR "current" data.
25.Restrictions on “Lobbying”
In general, as a matter of federal law, federal funds awarded by OJP may not
be used by the Subrecipient, either directly or indirectly, to support or oppose
the enactment, repeal, modification, or adoption of any law, regulation, or
policy, at any level of government. See 18 U.S.C. 1913. (There may be
exceptions if an applicable federal statute specifically authorizes certain
activities that otherwise would be barred by law.)
Another federal law generally prohibits federal funds awarded by OJP from
being used by the Subrecipient to pay any person to influence (or attempt to
influence) a federal agency, a Member of Congress, or Congress (or an official
or employee of any of them) with respect to the awarding of a federal grant or
cooperative agreement, Subgrant, contract, subcontract, or loan, or with
respect to actions such as renewing, extending, or modifying any such award.
See 31 U.S.C. 1352. Certain exceptions to this law apply, including an exception
that applies to Indian tribes and tribal organizations.
Should any question arise as to whether a particular use of federal funds by a
Subrecipient would or might fall within the scope of these prohibitions, the
Subrecipient is to contact OJP for guidance, and may not proceed without the
express prior written approval of OJP.
26.Subgrant Award Report (SAR)
The Subrecipient must submit a SAR to OVC for each Subrecipient of the VOCA
victim assistance funds, within ninety (90) days of awarding funds to the
Subrecipient. Subrecipients must submit this information through the automated
system.
27.Effect of Failure to Address Audit Issues
The Subrecipient understands and agrees that the DOJ awarding agency (OJP or
OVW, as appropriate) may withhold award funds, or may impose other related
requirements, if (as determined by the DOJ awarding agency) the Subrecipient
does not satisfactorily and promptly address outstanding issues from audits required
by the Part 200 Uniform Requirements (or by the terms of this award), or other
Certification of Assurance of Compliance – VOCA Cal OES 2-104f (Rev. 1/2020) 13
outstanding issues that arise in connection with audits, investigations, or reviews of
DOJ awards.
28.Additional DOJ Awarding Agency Requirements
The Subrecipient agrees to comply with any additional requirements that may be
imposed by the DOJ awarding agency (OJP or OVW, as appropriate) during the
period of performance for this award, if the Subrecipient is designated as "high- risk"
for purposes of the DOJ high-risk grantee list.
29.Hiring Documents
The Subrecipient must keep, maintain, and preserve all documentation (such as
Form I-9s or equivalents) regarding the eligibility of employees hired using the funds.
All appropriate documentation must be maintained on file by the project and available for
Cal OES or public scrutiny upon request. Failure to comply with these requirements may
result in suspension of payments under the grant or termination of the grant or both and the
Subrecipient may be ineligible for Subaward of any future grants if the Cal OES determines
that any of the following has occurred: (1) the Subrecipient has made false certification, or
(2) violates the certification by failing to carry out the requirements as noted above.
I CERTIFICATION
I, the official named below, am the same individua l authorized to sign the Grant Subaward
[Section 15 on Grant Subaward Face Sheet], and hereby swea r that I am duly authorized
legally to bind the contractor or gr~:mt Subrecipient to the above described certification. I
am fully aware that this certification, executed on the date and in the county below, is
made under penalty of perjury under the laws of the State of California.
Authorized Official 's Signature :~~~~
Authorized Official's Typed Name:_E_r_ne_s_t_B_u_d_d_y_M_e_n_d_e_s __________ _
Authorized Official 's Title:Chairman, Board of Supervisors
Date Executed: 'iY"\Ct..>..Lh J4 .Jo&C)
Federal Employer ID #:~~~~~~~l!_l!_l!_~_Federal DUNS #_9_32_9_5_3_0_3_7 _____ _
Current System for Award Management (SAM) Expiration Date: 04/07/2020
Executed in the City /County of:_F_re_s_n_o_. ______ _
ATTEST:
BERNICE E . SEIDEL ~====================== Clerk of the Boa rd of Sup e rviso rs
County of Fresno , St ate of Californ ia
By CJ\~ (~ Deputy AUTHORIZED BY: (no t applicable to State agenci es)
D City Financial Officer
D City Manager
D Governing Boa rd Chair
[!] County Fi n ancial Officer
D County Manager
Signature : cO fl..-1',t'/'./I ./1 Oit[J L,C:d
Typed Name: Oscar J. Garcia {/ J
Title: Auditor-Controller/Treasurer-Tax Collector
Certification of Assurance of Compliance -VOCA Cal O ES 2-1 04f (Rev . l /2020)
J
14
BUDGET CATEGORY AND LINE ITEM DETAIL Subrecipient: Subaward #: XC 19 02 0100 18 VOCA 18 VOCA A. Personal Services -Salaries/Employee Benefits Match COST VICTIM WITNESS ADVOCATE -3 FTE $3,579 x 12 months x 3 FTE =$128,844 $128,844 $128,844 Benefits: 83.55% of $128,844 = $107,649 $107,649 $107,649 Benefits include Unemployment Ins -.10%, Retirement -51.16%, OASDI -7.65%; Workers Comp-.65%, Health Insurance -23.76%, Benefit Administration -.23% Over-time = 5 hours per week x 52 weeks x $30.98/unit (5 x 52 x $30.98 = $8,055) $8,055 $8,055 OASDI -7.65% of over-time -($8,055 x 7.65% = $616) $616 $616 Stand-by Hours = 3 units per week x 3 VWA x 52 weeks x $20/unit (3 x 3 x 52 X $20 = $9,360) $9,360 $9,360 OASDI - 7.65% of Standby ($9,360 x 7.65% = $716) $716 $716 DEPUTY PROBATION OFFICER • 1 FTE $6,323 x 12 months x 1 FTE =$75,876 $75,876 $75,876 Benefits: 84.41% of $75,876 = $64,047 $64,047 $64,047 Benefits include Unemployment Ins -.06%, Retirement -64.80%, OASDI -7.65%; Workers Comp-.38%, Health Insurance -11.39%, Benefit Administration -.13% $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Personal Section Totals :j);jl:1:),16~ :til $395,163 PERSONAL SECTION TOTAL $395,163 Cal OES 2-106a (Revised 4/2016)
BUDGET CATEGORY AND LINE ITEM DETAIL Subrecipient: Subaward #: XC 19 02 0100 18 VOCA 18VOCA B. Operating Expenses Match COST $0 Office Expense -(FY16-17) $0 Office supplies -paper, printer cartridge, gift cards= (200/mo x 12 months= $2,400) 2,400.00 $20,400 $20,400 Printing of brochures describing available services -$4,500 4,500.00 $0 Postage -$100 x 12 months= $1,200 1,200.00 $0 VWA T-shirt and Jackets (4 (3 VWAs & 1 DPO) x $150 = $600) 600.00 Gift Cards for Clients = ($25 x 5 x 52 weeks = $6,500) 6,500.00 Gas Cards for Clients = ($20 x 5 x 52 weeks = $5,200) 5,200.00 20,400.00 $0 $0 Emergency Housing and Emergency Essentials for Victims (will only claim $135,101) $0 15 beds (hotel rooms x $120 per room x 52 weeks) 93,600.00 $23,224 $111,877 $135,101 Furniture for Victims= $200 x 5 clients x 12 months= $12,000 12,000.00 $0 Partial Rent Assistance= $300 x 5 clients x 12 months= $18,000 18,000.00 $0 Utility assistance = $100 x 5 clients x 12 months = $6,000 6,000.00 $0 Transportation for Victims= $100 x 5 clients x 12 months = $6,000 6,000.00 135,600.00 $0 $0 Training -VW (Hotel & Per Diem cost are based on county rate) $3,919 $3,919 40 Hour Entry Level Victim/Witness Training (2 VWAs) $0 Lodging -($114 x 5 nights x 2 advocates) 1140 $0 Meals-(5 Breakfast@ $15; 5 Lunches@ $16; 6 Dinners@$28 = $323); ($323 x 2 advocates) 646 $0 Incidental Expenses = ($5 per day x 5 days x 2 advocates) 50 $0 Parking -($25 per day x 5 day x 1 vehicle) 125 $0 1961 $0 Continued Educational Training (4 VWAs) $0 Lodging -($114 x 3 nights x 2 = $1,368) 1368 $0 Meals-(3 Breakfast@ $15; 3 Lunches@ $16; 4 Dinners@ $28 = $205); ($205 X 2 = $820) 410 $0 Incidental Expenses = ($5 per day x 3 days x 2) 30 $0 Parking -($25 per day x 3 day x 1 vehicle) 150 $0 1958 $0 Total for training VW 3919 $0 $0 Contract for remote location for use of space and personnel $0 400/month x 1 site x 12 months $4,800 $4,800 $0 Data Processing -($250 x 4 EE x 12 months= $12,000) (will not claim) $0 Commercial Phone Bills 16 $0 PC Rental 25 $0 MS Enterprise License 32 $0 Cellular Voice and Data 13 $0 LAN Admini -County 59 $0 Equipment Administration 40 $0 I-Net Line Charges 21 $0 Telephone Network Connect 17 $0 Telephone Desktop Hardware 26 $0 250 $0 $0 $0 Operating Section Totals $52,343 $111,877 $164,220 OPERATING SECTION TOTAL $164,220 Cal OES 2-106a (Revised 4/2016)
BUDGET CATEGORY AND LINE ITEM DETAIL Subrecipient: C. Equipment i e t e tion Totals Same as Section 12G on the Grant Subaward Face Sheet Total Project Cost Cal OES 2-106a (Revised 4/2016) Subaward #: XC 19 02 0100 18 VOCA 18 VOCA Match $0 $0 $447,506 $111,877 COST $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 ~__Q $559,383
Subrecipient: Fresno County Subaward #: XC 19 01 0100 Budget Narrative In order to support the goals and objectives of providing direct services to the Victim Services (XC) Program, the total amount of funds requested in this grant proposal is $559,383 of which $447,506 is from the California Governor1s Office of Emergency Services (Cal OES) and $111,877 is the cash match from the County of Fresno. In order to minimize administration costs and support direct services to victims, the implementing agency (Probation Department) absorbs operating expenses, including, in part, communication, liability insurance, PeopleSoft financial charges, vehicle charges, and costs associated with building maintenance. The salaries of the Project Director and Financial Officer are not paid by funds from this grant; however, they provide direct services regarding the fiscal requirements of this grant. The Financial Officer reviews documents for financial matters required by the grant, prepares the budget and any modifications, monitors compliance with regulations and procedures mandated by the funding source, and ensures the appropriate expenditure of grant funds. The Fresno Probation Department proposes three (3) FTE permanent Victim Advocates which are included in the proposed salaries and benefits. Salaries are projected at actual Range and Step and are subject to mid-year adjustments for position incumbents. The Victim/Witness Advocate position will provide case management services as well as the thirteen mandatory and all ten optional services outlined Budget Narrative -Cal OES 2-107 (Revised 3/2019)
Subrecipient: Fresno County Subaward #: XC 19 01 0100 in Penal Code Section 13835 to the identified population of this grant. In addition, the advocates will provide training to law enforcement agencies within Fresno County regarding the available services provided by this grant and how to access these services. These services, which are also provided to victim family members and witnesses of crimes, include advising participants of program services and outreach activities; referring program participants to professional care providers; explaining the process of the criminal justice system; accompanying victims, family members, and witnesses to court and related hearings; and assisting participants with claim applications. Sixty semester units of academic work from one or more of the following disciplines: psychology, sociology, criminology or a related field is required for this position. All too often, persons who suffer losses because of criminal activity also incur a financial loss. In many of these instances, the necessary documentation is not available at the time of sentencing and the Court will order restitution as "To Be Determined"; in addition, follow up with victims where the offenders placed on Probation Supervision is rare. CVAC intends to address this issue in allocating a new position in which a Deputy Probation Officer IV (DPO IV) will assume the responsibility in conducting follow-ups with identified victims. The DPO IV will review the orders of the court, the offender's case file, serve as a liaison with the District Attorney's office, and communicate with assigned probation officer and guide the victim through the Budget Narrative -Cal OES 2-107 (Revised 3/2019) 2
Subrecipient: Fresno County Subaward #: XC 19 01 0100 court process regarding matters of restitution. This position will be specific to the XC Grant program. Volunteer services will also be available to assist the victim population. Many of the volunteers will come from Fresno State University and will mostly likely have a certificate in Victimology. In addition, volunteers may come from other higher education institutions. The Probation Department recruits volunteers through colleges, job fairs, community presentations and service agencies. Volunteers are required to complete an application similar to an employment application and agree to submit to a background check. One hundred percent of staff time specified in this proposal for grant funding is committed to the goals and objectives of this project. The grant application will continue transportation services, emergency housing (including emergency essentials such as food, hygiene items, etc.), remote locations for teleconferencing, and on-site victim assistance. In addition, an in-house On-Call program will continue as a resource for victims who are in need of emergency hotel and/or transportation to a safe place after-hours, on weekends, and during holidays. The grant application will further develop our current emergency housing services to now include victim relocation and housing assistance related to their victimization. Related costs could include items such as furniture, utilities and rental assistance. The Probation Services Manager will be responsible for the submitted expenditures Budget Narrative -Cal OES 2-107 (Revised 3/2019) 3
Subrecipient: Fresno County Subaward #: XC 19 01 0100 related to victims' needs. The budgeted costs for each of these services have been listed in the operating budget. Victim transportation may require significant time due to the vast size of our County. Therefore, after-hours and weekend transportation for victims will be provided by taxi cab companies to reduce overt-time costs. The contracts for the remote locations are for the use of the office space and personnel from the community-based organization to assist the victim in completing necessary forms while teleconferencing with a Victim Advocate at Crime Victim Assistance Center (CVAC). In addition, operating expenses include the data processing equipment and services in order for victims in rural areas to teleconference to the CVAC in order to complete the State of California Victim Compensation Program {CalVCP) application and set appointments at a location near where the victim resides. It will also allow for victims to observe court proceedings at the CV AC in a safe and secure place. An information technology programmer is also included in this application in order to upgrade the data management system so that victims of crime information is available and current and provides meaningful information to assist victims in order to address their multiple level of service needs. The programmer is required to have strong experience working with a wide range of programming frameworks and language needed to create single page responsive web applications. The operations budget includes a small amount of funding for office expenses for scanners, printers and postage as well as gift cards to meet victims' needs. Budget Narrative-Cal OES 2-107 (Revised 3/2019) 4
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
SUBRECIPIENT GRANTS MANAGEMENT ASSESSMENT
Subrecipient _F_re __ sn_o_c_o_un_ty.:...._ ______ _ Duns# 932953037 . FIPS# 019-00000
Disaster /Program Title: County Victim Services (XC) Program
Performance Period: 01101120 to 12/31/20 Subaward Amount Requested: _____ _
Type of Non-Federal Entity (Check Box):• State Gov. 0 Local Gov.• JPA • Non-Profit •Tribe
Per Title 2 CFR § 200 .33 1, Cal OES is required to evaluate the risk of noncompliance with federal
statutes , regulations and grant terms and conditions posed by each subrecipient of pass-
through funding. This assessment is made in order to determine and provide an appropriate
level of technical assistance, training, and grant oversight to subrecipients for the award
referenced above.
The following are questions related to your organization's experience in the management of
federal grant awards. This questionnaire must be completed and returned with your grant
application materials.
For purposes of completing this questionnaire, grant manager is the in dividual who has primary
responsibility for day-to-day administration of the grant, bookkeeper/accounting staff means
the individual who has responsibility for reviewing and determin ing expenditures to be charged
to the grant award, and organization refers to the subrecipient applying for the award , and/or
the governmental implementing agency, as applicable.
Assessment Factors Response
1. How many years of experience does your current grant manager have >5 years
manaqinq orants?
2. How many years of experience does your current bookkeeper/accounting >5 years
staff have managing grants?
3. How many grants does your organization currently receive? >10 grants
4. What is the approximate total dollar amount of all grants your organization
receives? $3,173,729
5. Are individual staff members assigned to work on multiple grants? Yes
6. Do you use timesheets to track the time staff spend working on specific Yes ac tivities/proiects?
7. How often does your orga niz ation have a financial audit? Annually
8. Has your organization received any audit findings in the last th ree years? No
9. Do you have a written plan to charge costs to grants? No
10. Do you have written procurement policies? Yes
11. Do you get multiple quotes or bids when buying items or services? Select
12. How many years do you maintain receipts, deposits, cancelled checks,
3-5 years invoices, etc.?
13. Do you have procedures to monitor grant funds passed through to other Yes entities?
Certification: This is to certify that, to the best of our knowledge and belief, the data furnished
above is accurate, complete and current.
Date: ~nature: (Authorized A~
-:;/ ~A ~ ../ 1' '--1'<\ "' • , Jh 84 ~
Print Name and Title: ,t;,est Bu<ldy Mendes. Chairman, Board cl Suparvi60<S Phone Number: 559-600-4000
Cal OES Staff Only: SUBAWARD ATTEST:
BERNICE E. SEIDEL
Clerk of the Board of Supervisors
County of Fresno , State of California
By ~ ~ Deputy
Jnogement Assessme nt (Rev.07/2019)
PROJECT SERVICE AREA INFORMATION 1. COUNTY OR COUNTIES SERVED: Enter the name(s) of the county or counties served by the project. Put an asterisk where the project's principal office is located. Fresno* 2. U.S. CONGRESSIONAL DISTRICT(Sl: Enter the number(s) of the U.S. Congressional District(s) which the project serves. Put an asterisk for the district where the project's principal office is located. 4 16* 21 22 3. STATE ASSEMBLY DISTRICT(S}: Enter the number(s) of the State Assembly District(s) which the project serves. Put an asterisk for the district where the project's principal office is located. 23 31 * 4. STATE SENATE DISTRICT(S): Enter the number(s) of the State Senate District(s) that the project serves. Put an asterisk for the district where the project's principal office is located. 8 12 14* 5. POPULATION OF SERVICE AREA: Enter the total population of the area served by the project. 1,007,252 Project Service Area Information -Cal OES 2-154 (Revised 7 /2019)
Operational Agreements (OA) Summary Form List of Agencies/Organizations/Individuals 1. Fresno County Council on Child Abuse Reporting 2. I Fresno County Deaf/Hard of Hearing Service Center 3. Fresno County District Attorney's Office ____,.!.. 4. Fresno Madera Area Agency on Aging 5. Fresno/Madera Ombudsman Program 6. Marjaree Mason Center 7. Rape Counseling Services of Fresno 8. Clovis Police Department 9. Coalinga Police Department -----1-----10. Firebaugh Police Department -i------11. Fowler Police Department 12 Fresno City Police Department 13. Huron Police Department 14. Kerman Police Department 15. Kingsburg Police Department 16. I Orange Cove Police Depart 17. Parlier Police Department 18. Mendota Police Department 19. Reedley Police Department 20. Sanger Police Department Use additional pages if necessary. Operational Agreement Summary -Cal OES 2-160 (Revised 7/2015) Dates ofOA Date OA Signed (xx/xx/xxxx) From: To: 04/02/18 03/29/18 03/27/18 04/02/18 04/04/18 04/18/18 04/05/18 04/02/18 04/16/18 04/03/18 03/29/18 04/11/18 05/08/18 04/13/18 04/03/18 04/09/18 03/29/18 04/02/18 04/10/18 04/09/18 04/01/18 04/01/18 04/01/18 04/01/18 04/01/18 04/01/18 04/01/18 04/01/18 04/01/18 04/01/18 _j__ 04/01/18 04/01/18 04/01/18 04/01/18 04/01/18 04/01/18 04/01/18 04/01/18 04/01/18 04/01/18 I to 3/31/20 to I 3/31/20 to 3/31/20 to 3/31/20 to 3/31/20 to 3/31/20 to 3/31/20 to 3/31/20 to 3/31/20 to 3/31/20 to 3/31/20 to 3/31/20 to 3/31/20 to 3/31/20 to 3/31/20 to 3/31/20 to 3/31/20 to 3/31/20 to 3/31/20 to 3/31/20
Operational Agreements (OA) Summary Form List of Agencies/Organizations/Individuals 1 . Selma Police Department 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12 I 13. 14. 15. 16. 17. 18. 19. 20. --Use additional pages if necessary. Operational Agreement Summary-Cal OES 2-160 (Revised 7/2015) Dates of OA Date OA Signed (xx/xx/xxxx) From: To: 03/29/18 04/01/18 to 03/31/20 ----to to to to to to to to to to I to to Ito to to Ito I to to to
Fund: 0001
Subclass: 10000
ORG: 3432 0410
Account: 4380