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-1 -COUNTY OF FRESNO
Fresno,CA
Agreement No.14-108-1
AMENDMENT TO AGREEMENT
2 THIS AMENDMENT I,hereinafter referred to as Amendment,is made and entered into
3 this 28th day of __M_ar_c_h ,2017,by and between the COUNTY OF
4 FRESNO,a Political Subdivision of the State of California,hereinafter referred to as
5 "COUNTY",and CULTURAL BROKERS,INC.,a Private Non-Profit Organization,whose
6 address is 1625 E.Shaw Avenue,#146,Fresno CA 93710,hereinafter referred to as
7 "CONTRACTOR".
8 WHEREAS,the parties entered into that certain Agreement,identified as COUNTY
9 Agreement No.A-14-108,effective April 1,2014,hereinafter referred to as the "Agreement";and
10 WHEREAS,the COUNTY engaged the CONTRACTOR for the purpose of providing
11 family advocacy and liaison services in Fresno County for families referred to and involved with
12 the Department of Social Services'(DSS)Child Welfare System;and
13 WHEREAS,the parties desire to amend the Agreement regarding changes as stated below
14 and restate the Agreement in its entirety.
15 NOW,THEREFORE,in consideration of their mutual promises,covenants and conditions,
16 hereinafter set forth,the sufficiency of which is acknowledged,the parties agree as follows:
1.That the following text in the Agreement,Page One (1),beginning with Paragraph
18 One (1),Line Fifteen (15)with the word "1.SERVICES"and ending on Page One (1),Line
19 Twenty Five (25)with the word "Analyst."be deleted and the following inserted in its place:
20 "1.SERVICES
21 A.CONTRACTOR shall be held responsible for all services as set forth in Revised
22 Exhibit A,Summary of Services,attached hereto and by this reference incorporated herein.
23 B.CONTRACTOR shall perform all services and fulfill all responsibilities as
24 identified in COUNTY's Request for Proposal (RFP)No.962-5226 dated November 13,2013 and
25 Addendum No.One (1)dated November 25,2013,and CONTRACTOR's response to said RFP
26 dated December 13,2013,all incorporated herein by reference and made part of this Agreement.
27 In the event of any inconsistency among these documents,the inconsistency shall be resolved by
28 giving precedence in the following order or priority:1)to this Agreement,2)the RFP,3)the
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COUNTY OF FRESNO
Fresno,CA
response to the RFP.A copy of COUNTY's RFP No.962-5226 shall be retained and made
2 available during the term of this Agreement by COUNTY's DSS Contract Analyst."
2.That the following text in the Agreement,Page One (1),beginning with Paragraph
4 Two (2),Line Twenty six (26)with the word "2.TERM"and ending on Page Two (2),Line Four
5 (4)with the word "term."be deleted and the following inserted in its place:
"2.TERM6
7 This Agreement shall become effective on the 1st day of April,2014 and shall
8 terminate on the 31st day of March 2018.
9 This Agreement may be extended for one (1)additional twelve (12)month period
10 upon written approval of both parties no later than thirty (30)days prior to the first day of the next
11 twelve (12)month extension period.The Director of the DSS or her or her designee is authorized
12 to execute such written approval on behalf of COUNTY based on CONTRACTOR'S satisfactory
13 performance."
14 3.That the following text in the Agreement,Page Three (3),beginning with Paragraph
15 Four (4),Line One (1)with the word "4.COMPENSATION"and ending on Page Three (3),Line
16 Twenty six (26)with the word "Agreement"be deleted and the following inserted in its place:
17 "4.COMPENSA TION
18 For actual services provided as identified in the terms and conditions of this
19 Agreement,including Revised Exhibit A,COUNTY agrees to pay CONTRACTOR and
20 CONTRACTOR agrees to receive compensation as identified in Revised Exhibit B,attached
21 hereto and by this reference incorporated herein.Mandated travel shall be reimbursed based on
22 actual expenditures and mileage reimbursement shall be at CONTRACTOR's adopted rate per
23 mile,not to exceed the IRS published rate.
24 In no event shall actual services performed under this Agreement by
25 CONTRACTOR be in excess of Two Hundred Seventy Four Thousand Eight Hundred Six and
26 No/lOO Dollars ($274,806.00)for the period of April 1,2014 through March 31,2015.For the
27 period of April 1,2015 through March 31,2016,in no event shall compensation for services
28 performed under this Agreement be in excess of Two Hundred Seventy Four Thousand Eight
-2-
Hundred Six and No/I00 Dollars ($274,806.00).For the period of April 1,2016 through March
2 31,2017,in no event shall compensation for services performed under this Agreement be in excess
3 of Two Hundred Seventy Four Thousand Eight Hundred Six and No/lOO Dollars ($274,806.00).
4 For the period of April 1,2017 through March 31,2018,in no event shall compensation for
5 services performed under this Agreement be in excess of Two Hundred Ninety Six Thousand One
6 Hundred Six and No/I00 Dollars ($296,106.00).For the period of April 1,2018 through March
7 31,2019,in no event shall compensation for services performed under this Agreement be in excess
8 of Three Hundred Forty Two Thousand Two Hundred Eighty Six and No/100 Dollars
9 ($342,286.00).The cumulative total of this Agreement shall not be in excess of One Million Four
10 Hundred Sixty Two Thousand Eight Hundred Ten and No/I00 Dollars ($1,462,810.00).Payments
11 by COUNTY shall be in arrears,for services provided during the preceding month,within forty-
12 five (45)days after receipt,verification and approval of CONTRACTOR'S invoices by COUNTY.
13 If CONTRACTOR should fail to comply with any provision of the Agreement,COUNTY shall be
14 relieved of its obligation for further compensation.
15 It is understood that all expenses incidental to CONTRACTOR performance of services
16 under this Agreement shall be borne by CONTRACTOR."
17 Payments by COUNTY shall be in arrears,for services provided during the preceding
18 month,within forty-five (45)days after receipt,verification and approval of CONTRACTOR's
19 invoices by COUNTY's DSS.If CONTRACTOR should fail to comply with any provision of this
20 Agreement,COUNTY shall be relieved of its obligation for further compensation.All final claims
21 and/or any final budget modification requests shall be submitted by CONTRACTOR within sixty
22 (60)days following the final month of service for which payment is claimed.No action shall be
23 taken by COUNTY on claims submitted beyond the sixty (60)day closeout period.Any
24 compensation which is not expended by CONTRACTOR pursuant to the terms and conditions of
25 this Agreement shall automatically revert to COUNTY
26 To the extent permitted by State and Federal rules and regulations,advanced payment of up
27 to twenty percent (20%)of the compensation under this Agreement may be requested of COUNTY
28 by CONTRACTOR.Advance payments shall be limited to implementation costs for new and/or
-3 -COUNTY OF FRESNO
Fresno,CA
expanded services only.Approval of an advanced payment is at the sole discretion of COUNTY's
2 DSS Director of designee.If advanced payment occurs,the amount of the advanced payment shall
3 be deducted in equal installments from claims submitted for the final six (6)months of this
4 Agreement."
5 4.That all references in the Agreement to "Exhibit A"shall be changed to read "Revised
6 Exhibit A",which is attached hereto and incorporated herein by this reference.
7 5.That all references in the Agreement to "Exhibit B"shall be changed to read "Revised
8 Exhibit B",which is attached hereto and incorporated herein by this reference.
9 6.COUNTY and CONTRACTOR agree that this Amendment is sufficient to amend
10 Agreement No.A-14-108,and that upon execution of this Amendment,the original Agreement,
11 and this Amendment,shall together be considered the Agreement.
12 7.The Agreement,as hereby amended,is ratified and continued.All provisions,terms,
13 covenants,conditions and promises contained in the Agreement and not amended herein shall
14 remain in full force and effect.This Amendment shall become effective upon execution on the day
15 first hereinabove written.
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-4-COUNTY OF FRESNO
Fresno,CA
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1 IN WITNESS WHEREOF,the parties hereto have executed this Amendment to Agreement
2 No.A-14-108 as of the day and year first herein above written.
3
4 ATTEST:
5 CONTRACTOR:
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7
Print Name:_...:_r;.:....r.~o""-I,_,.:/..:.,'/,:;..I.II"_I_'_
Title:P Yo,i (JJ 1-
Chairman of the Board,or
President,or any Vice President
Date:~/L'-~~;r2";;tQ I :r-
By fh.1t__12'
Print Name:_Ml\u 'R:r~~&J
Title:~~7'J:>..(L-I.
Secretary (of Corporation),or'
any Assistant Secretary,or
Chief Financial Officer.or
any Assistant Treasurer
Mailing Address:
2115 Kern Street,Suite 330
Fresno,CA 93721
Phone No.:(559)486-1477
Contact:Margaret Jackson,Executive Director
COUNTY OF FRESNO
vl ~J.._By __
Chair,Board of Supervisors
BERNICE E.SEIDEL,Clerk
Board of Supervisors
PLEASE SEE ADDITIONAL
SIGNATURE PAGE ATTACHED
COUNTY OF FRESNO
Fresno.CA
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APPROVED AS TO LEGAL FORM:
DANIEL C.CEDERBORG,COUNTY COUNSEL
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4 BY~~~~AA~+4~~~~---
5 APPR
6 OSCA J.GARCIA,C.P.A.,AUDITOR-CONTROLLER!
TREASURER-TAX COLLECTOR
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9 By Cir4t~,
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11 DEPARTMENT OF SOCIAL SERVICES
REVIEWED AND RECOMMENDED FOR APPROVAL:
18 Fund/Subclass:
Organization:
19 Account/Program:
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23 DN:pw
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0001/10000
56107664
7870/0
-6 -COUNTY OF FRESNO
Fresno,CA
Revised Exhibit A
I.LEGAL NAME OF ORGANIZATION:Cultural Brokers Inc.
PROJECT TITLE:Family Advocacy and Liaison Services Program
AGENCY ADDRESS:2115 Kern Street.Suite 330 Fresno,CA 93721
CONTRACT PERIOD:April 1.2014 -March 31.2019
TOTAL BUDGET FOR THIS PROJECT BY INCOME SOURCE:
SOURCE FUNDING PERIOD AMOUNT
Countv of Fresno April 1,2014 -March 31,2015 $274,806
Countv of Fresno IAprill,2015 -March 31,2016 $274,806
Countv of Fresno IApril 1,2016 -March 31,2017 ~274,806
Countv of Fresno IApril 1,2017 -March 31,2018 $296106
Countv of Fresno !April 1,2018 -March 31,2019 ~342,286
TOTAL $1 462810
II.PROJECT DESCRIPTION.
The Family Advocacy and Liaison program provides culturally appropriate advocacy and liaison services for families referred to and/or
involved with the Department of Social Services CWS system.Services include joint emergency response intervention,participation in
Team Decision Making meetings,Permanency Teaming Meetings,Case Staffings,Family Group Conferences,Safety-Organized Practice
related activities,legal guardianship activities,Family Meetings,cultural bridging/brokering,family observation reporting,family assessment,
home visits,referrals to community resources,limited supervised parent/child visitation,court hearing attendance and support.Services are
intended to reduce/prevent conflict,improve communication,and increase the likelihood children will remain with the parent/caretaker.
Target populations are African-American and Native-American families with focus on 93706,93727,and 93702 zip codes.Service goal is
580 unduplicated families annually.
SERVICE HOURS/DAYS:Monday-Friday 8:00AM -8:00PM
IV.PROJECT PERSONNEL
Listing of positions involved in project:
Title/Position Number of Positions
Percent of Time
on Project
Executive Director/Clinical Supervisor 63%
Program Manager 50%
Cultural Broker I (Stipend)2 200%
Cultural Broker II 2 200%
Cultural Broker II (legal guardianship 4/1/17-3/31/19)
Administrative Support Clerk/Office Manager
1.5 150%
50%
Services Support Clerk/Data Tech 38%
Page 1 of 3
Revised Exhibit A
V.Long Term.Engagement.Short-Term &Intermediate Outcomes
A.Long-Term Outcome:
JOINT RESPONSE
Engagement Outcome:
To decrease the disproportionate number of African-American children entering
Fresno County's Child Welfare System.
70%of the families that receive a joint community response will be satisfied with the
services provided by the Family Advocate as evidenced by CBFA questionnaire.
Short-Term Outcome 1:70%of the families will have increased knowledge and utilization of community resources
and will have identified circles of support as demonstrated by the FDM Matrix Tool.
Short-Term Outcome 2:60%of the families receiving joint response intervention will not enter the Child Welfare
Services system (child placed in out of home care)within 14 days of joint response
intervention,as evidenced by pre-post survey and follow up contact.
Intermediate Outcome 1:70%of African-American families involved in a joint response will not enter Child Welfare
Services System (out of home placement)during the six month period after joint response
closure,as evidenced by CBFA and DSS data.
Engagement Outcome:
To improve the likelihood of reunification of parents and children involved in the
CBFA program,by promoting safe,stable,permanent homes,nurtured by healthy
families and strong communities.
Of the families referred/accepted for FAP services,70%of families will agree to accept
services and complete a Family Advocate service plan within 14 days of referral,as
measured by program data.
B.Long.Term Outcome:
ONGOING RESPONSE
Short-Term Outcome 1:70%of the families will understand the safety and risk factors and the behavioral change
needed to reunify,as evidenced by CBFA program questionnaire.
Short-Term Outcome 2:Of the families receiving ongoing FAP services,70%of families will successfully complete
their mutually developed and agreed upon Outcome Matrix Plan and their Family Advocate
service plan,as measured by program data.
Intermediate Outcome 1:60%of families will show improved family functioning,family stability,safety and self
sufficiency by program discharge,as demonstrated by Family Advocate Service Plan
review and Follow up Contact Report.
Intermediate Outcome 2:60%of the families receiving FAP ongoing services will successfully reunify with their
children within one year of program completion,as evidenced by follow up contact and/or
DSS program data.
Short-Term Outcome 1:
Fam ilies receiving CBFA services will be satisfied with the services provided by the
CBFA
60%of families referred for ongoing CBFA services will accept services and complete a CBFA service
plan within 30 days of referral as evidenced by CBFA program data.
C.FAMILY ENGAGEMENT
Short-Term Outcome 2:
60%of families who have received 60·90 days of ongoing CBFA services will report
improved communication and trust with DSS staff.
D.LEGAL GUARDIANSHIP 70%families who receive legal guardianship services will successfully complete the guardianship process.
Page 2 of 3
Revised Exhibit A
Cultural Brokers,Inc.
Family Advocacy and Liaison Services Program
ADDITIONAL RESPONSIBILITIES
1.Contractor will provide the DSS with any and all reports as requested.Such reports may include,but not be limited to:a
monthly client roster,joint response report,family service plans,monthly client progress report,court reports,demographic
summary information,monthly activity reports,on-call Family Advocacy weekly schedule.
2.Contractor shall comply with mandated reporting laws,and ensure all staff is trained in mandated reporting.Contractor shall
report to the assigned Social Worker and/or Program Liaison,within 24 hours,any minor incident of abuse,neglect,or
endangerment by a parent,or any other act which places the child(ren)at risk of harm.Should a major incident occur,
notification shall occur immediately (within 2 hours),and/or Contractor staff shall notify the police department and/or DSS
Careline,as appropriate.
3.Contractor shall provide written justification and receiveDSS approval to continue ongoing response services to a family
beyond a 90 day period.
4.Contractor shall not assign cases to new Family Advocates until the following is received by the DSS:
a)verification staff has successfully completed the 42 hour training curriculum;
b)a copy of a signed Child Abuse Reporting Form;
c)a copy of staff resume;
d)a brief description ofthe hours worked,anticipated function in the program,and unique strengths and/or characteristics of
the staff person to serve specialized target population.
On an extenuating basis,the DSS may authorize the use of a Family Advocate prior to the completion of the 42 training
curriculum.Written documentation of this approval must be received by the Contractor from the DSS assigned Program
Manager.
A new Family Advocate is not precluded from accompanying another Family Advocate,i.e.,"shadowing"prior to completion of
the training requirement,provided all other requirements are met
Page 3 of 3
Revised Exhibit B
BUDGET EXPENSE CATEGORY DESCRIPTIONS
April 1,2014·March 31,2017
NAME OF ORGANIZATION:Cultural Brokers,Inc.
NAME OF PROJECT:Family Advocacy and Liaison Services
Account Expense Category DescriptionsNumber Account Total
0100 Salaries $205,375
0150 Payroll Taxes $19,071
0154 Pavroll Other
0200 Benefits $0
Health,Dental,Vision,Life,Disability,&Retirement
0250 Insurance $8,010
General Liability $1,100
Workers Compensation
0300 Communications $3,960
Phone @ $95/mo x 9 mo
Internet,email,IT support @ 120/mo x 9 mo
0350 Office Expense $3,520
Office Supplies @ $251 mo x 9 mo
Duplicating@ $25/mo x 9 mo
0400 Equipment $3,150
0450 Facilities $19,380
Rent and Utilities -147 sq.ft.@ $1.34/mo x 9 mo
0500 Travel Costs $3,640
0550 Program Supplies $1,200
0600 Consultancy/Subcontracts $0
0650 Fiscal &Audits $6,400
0660 Training $0
0700 Indirect Costs $0
Indirect expenses @11.1417%of Direct Expenses
Budget Total $274,806
Page 1 of 5
Revised Exhibit B
BUDGET EXPENSE CATEGORY DESCRIPTIONS
April 1,2017 -March 31,2018
NAME OF ORGANIZATION:Cultural Brokers,Inc.
NAME OF PROJECT:Family Advocacy and Liaison Services
BUDGET SUMMARY -FY 17-18 (4/1/17 -3/31118)
Budget Categories Account Numoer TOTAL BUDGET
SALARIES &BENEFITS
Personnel Salaries 0100 $223,628
Payroll Taxes 0150 $21,098
Benefits 0200
Subtotal........$244,726
SERVICES &SUPPLIES Budgeted Amount
Insurance 0250 $9,110
Communications 0300 $3,960
Office Expense 0350 $3,520
Equipment 0400 $3,150
Facilities 0450 $19,380
Travel Costs 0500 $4,630
Program Supplies 0550 $1,200
Consultancy/Subcontracts 0600 $-
Fiscal &Audits 0650 $6,430
Training 0660 $-
Indirect Costs 0700 $-
Subtotal ........$51,380
TOTAL (Salaries/Benefits &Services/Supplies)$296,106
Page 2 of 5
Revised Exhibit B
BUDGET EXPENSE CATEGORY DESCRIPTIONS
April 1,2017 -March 31,2018
NAME OF ORGANIZATION:Cultural Brokers,Inc.
NAME OF PROJECT:Family Advocacy and Liaison Services
Account Expense Category DescriptionsNumber Account Total
0100 Salaries $223,628
0150 Payroll Taxes $20,594
0154 Pavroll Other $504
0200 Benefits $0
Health,Dental,Vision,Life,Disability,&Retirement
0250 Insurance $8,010
General Liability $1,100
Workers Compensation
0300 Communications $3,960
Phone @ $95/mo x 9 mo
Internet,email,IT support @ 120/mo x 9 mo
0350 Office Expense $3,120
Office Supplies @ $25 /mo x 9 mo
Duplicating @ $25/mo x 9 mo
0400 Equipment $22,930
0450 Facilities $0
Rent and Utilities -147 sq.ft.@ $1.34/mo x 9 mo
0500 Travel Costs $4,630
0550 Program Supplies $1,200
0600 Consultancy/Subcontracts $0
0650 Fiscal &Audits $6,430
0660 Training $0
0700 Indirect Costs $0
Indirect expenses @11.1417%of Direct Expenses
Budget Total $296,106
Page 3 of 5
Revised Exhibit B
BUDGET EXPENSE CATEGORY DESCRIPTIONS
April 1,2018-March 31,2019
NAME OF ORGANIZATION:Cultural Brokers,Inc.
NAME OF PROJECT:Family Advocacy and Liaison Services
BUDGET SUMMARY -FY 18-19 (4/1/18 -3/31/19)
Budget Categories Account Numoer TOTAL BUDGET
SALARIES &BENEFITS
Personnel Salaries 0100 $261,537
Payroll Taxes 0150 $25,309
Benefits 0200
SubtotaL .....$286,846
SERVICES &SUPPLIES Budgeted Amount
Insurance 0250 $9,110
Communications 0300 $3,960
Office Expense 0350 $4,520
Equipment 0400 $3,150
Facilities 0450 $19,380
Travel Costs 0500 $7,600
Program Supplies 0550 $1,200
Consultancy/Subcontracts 0600 $-
Fiscal &Audits 0650 $6,520
Training 0660 $-
Indirect Costs 0700 $-
Subtotal........$55,440
TOTAL (Salaries/Benefits &Services/Supplies)$342,286
Page 4 of 5
Revised Exhibit B
BUDGET EXPENSE CATEGORY DESCRIPTIONS
April 1,2018 •March 31,2019
NAME OF ORGANIZATION:Cultural Brokers,Inc.
NAME OF PROJECT:Family Advocacy and Liaison Services
Account Expense Category Descriptions
Number Account Total
0100 Salaries $261,537
0150 Payroll Taxes $24,805
0154 Pavroll Other $504
0200 Benefits $0
Health,Dental,Vision,Life,Disability,&Retirement
0250 Insurance $8,010
General Liability $1,100
Workers Compensation
0300 Communications $3,960
Phone @ $95/mo x 9 mo
Internet,email,IT support @ 120/mo x 9 mo
0350 Office Expense $4,520
Office Supplies @ $25 /mo x 9 mo
Duplicating @ $25/mo x 9 mo
0400 Equipment $3,150
0450 Facilities $19,380
Rent and Utihtiea-147 sq.ft.@ $1.34/mo x 9 mo
0500 Travel Costs $7,600
Staff Mileage @ 30 miles/mo x .56/mile x 9 mo
0550 Program Supplies $1,200
0600 Consultancy/Subcontracts $0
0650 Fiscal &Audits $6,520
0660 Training $0
0700 Indirect Costs $0
Indirect expenses @11.1417%of Direct Expenses
Budget Total $342,286
Page 5 of 5