HomeMy WebLinkAbout30399------· ------------------------------------·---·-----------------;n;-gfeemefi"mo.·17.:242 -·--
AGREEMENT 11
2 THIS AGREEMENT is made and entered into this 6th day of June , 2017, by and ------·
3 between the COUNTY OF FRESNO, a Political Subdivision of the State of California, hereinafter referred
4 to as "COUNTY ", and VMS Family Counseling Services, a professional California Corporation, whose
5 address is 2350 W .. Shaw Avenue, Suite 116; Fresno, CA 93711, hereinafter referred to as
6 "CONTRACTOR.".
7 WIT N ES S ETH:
8 WHEREAS, COlJNTY, through its Department of Social Services (DSS) is in need of resource
9 family training and support services as described in this agreement; and
10 WHEREAS, CONTRACTOR has the capability to train resource parents to effectively meet the
11 complex needs of children in out-of-home placements,
12 NOW, THEREFORE, in consideration of their mutual covenants and conditions, the parties
13 hereto agree as fo ll ows:
14 1. SERVICES
15 A. CONTRACTOR shaH perform all services and fulfill all responsibilities as identified in
16 COUNTY's Request for Proposal (RFP) No. 17-053, dated January 17, 20 17, and Addendum No. One
17 (1) to COUNTY's RFP No. 17-053 dated February 7, 2017, collectivefy hereinafter referred t o as
18 COUNTY's Revised RFP No. 17-053 and CONTRACTOR's response to said Rev ised RFP, hereinafter
19 referred co as CONTRACTOR's Response, aH incorporated herein by reference and made part of this
20 Agreement. A copy ofCOUNTY's Revised RFP No . 17-053 and CONTRACTOR's Response shall be
21 retained and made avai lab le during the term of this Agreement by COUNTY's Department of Social
22 Services.
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23 B . CONTRACTOR shall perform all services set forth in Exhibit A, Summary of
24 I Services, attached hereto and by this reference incorporated herein.
25 C. CONTRACTOR sha ll provide training and support services to resource fam ili es,
26 pursuant to the staffing pattern and program expenses detai led in Exh ibit B "Budget", attached hereto
27 and by this reference incorporated herein.
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1 2. T ERM
2 The term of this Agreement shall be for a period of three (3) years, commencing on July 1,
3 2017 through and including June 30, 2020. This Agreement may be extended for two (2) additional
4 consecutive twelve (12) month periods upon the written approval of both parties no later than thirty (30)
5 days prior to the first day of the next twelve month extension period. The DSS Director, or designee, is
6 authorized to execute such written approval on behalf of COUNTY based on CONTRACTOR's
7 satisfactory performance.
8 3. TERMINA T ION
9 Non-Allocation of Funds -The terms of this Agreement, and the services to be provided
10 thereunder, are contingent upon the approval of funds by the appropriating government agency. Should
11 sufficient funds not be allocated, the services provided may be modified!, or thi s Agreement terminated, at
1 2 any time by giving the CONTRACTOR thirty (30) days advance written notice .
13 A. Breach of Contract -The COUNTY or CONTRACTOR may immediately suspend or
14 terminate this Agreement in whole or in part, where in the determination of the COUNTY there is:
1 5 I) An illegal or improper use of funds;
1 6 2) A failure to comply with any term of this Agreement;
1 7 3) A substantially incorrect or incomplete report submitted to the COUNTY;
1 8 4) Improperly performed service.
1 9 In no event shall any payment by the COUNTY constitute a waiver by the CO UNTY of any
2 0 breach of this Agreement or any default which may then exist on the part of the CONTRACTOR. Neither
2 1 shall such payment impair or prejudice any remedy available to the COUNTY with respect to the breach or
22 default. The COUNTY shall have the right to demand of the CONTRACTOR the repayment to the
23 COUNTY of any fun ds disbursed to the CONTRACTOR under this Agreement, which in the judgment of
24 the COUNTY were not expended in accordance with the terms of this Agreement. The CONTRACTOR
25 shall promptly refund any such funds upon demand.
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1 B. Without Cause -Under circumstances other than those set forth above, this Agreement
2 may be terminated by CONTRACTOR or COUNTY or COUNTY's DSS Director or designee, upon the
3 giving of thirty (30) days advance written notice of an intention to terminate the Agreement.
4 4. COMPENSATION
5 For actual services provided pursuant to the terms of this Agreement, COUNTY agrees to pay
6 CONTRACTOR and CONTRACTOR agrees to receive compensation in accordance with Exhibit B.
7 Mandated travel shall be reimbursed based on actual expenditures and mileage reimbursement shall be at
8 CONTRACTOR's adopted rate per mile, not to exceed the IRS published rate.
9 In no event shall actual services performed under this Agreement be in excess of Three
10 Hundred and Eighty-Nine Thousand, One-Hundred and Eighty Dollars ($389,180) for the period July 1,
11 2017 through June 30, 2018 . In no event shall actual services performed under this Agreement be in excess
1 2 of Three Hundred and Ninety-Four Thousand, Eight-Hundred and Thirteen Dollars ($394,813) for the
13 period July 1, 2018 through June 30, 2019. In no event shall actual services performed under this
114 Agreement be in excess of Four Hundred and Ninety -Five Thousand, Three-Hundred and Seventy Dollars
15 ($495,374) for the period July 1, 2019 through June 30, 2020 . In no event shall actual services performed
1 6 under this Agreement be in excess of Five Hundred and Twenty-Four Thousand, Three-Hundred and Forty-
17 Two Dollars ($524,342) for the period July 1, 2020 through June 30, 2021. In no event shall actual services
1 8 performed under this Agreement be in excess of Five Hundred and Ninety-Four Thousand, Four-Hundred
19 and Twenty-Nine Dollars ($594,429) for the period July 1, 2021 through June 30 , 2022. The cumulative
2 0 total of this Agreement shall not be in excess of Two Million, Three Hundred and Ninety-Eight Thousand
2 1 and One-Hundred and Thirty-Four Dollars ($2,398,134).
22 Payments by COUNTY shall be in arrears, for services provided during the preceding month,
2 3 within forty -five ( 45) days after receipt, verification and approval of CONTRACTOR's invoices by
2 4 COUNTY..
25 It is understood that all expenses incidental to CONTRACTOR's performance of services
26 under this Agreement shall be borne by CONTRACTOR.
2 7 To the extent permitted by State and Federal rules and regulations, advanced payment of up to
28 twenty percent (20%) of the compensation under this Agreement may be requested of COUNTY by
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1 CONTRACTOR. Advance payments shall be limited to implementation costs for new and/or expanded
2 services only. Approval of an advanced payment is at the sole discretion of COUNTY's DSS Director or
3 designee. If advanced payment occurs, the amount of the advanced payment shall be deducted in equal
4 installments from claims submitted for the final six ( 6) months of this Agreement.
5 5. INVOICING
6 CONTRACTOR shall invoice COUNTY's DSS in arrears by the tenth (10th) of each month
7 for expenditures incurred to provide services rendered in the previous month to:
8 DSSinvoices@co.fresno.ca.us. Payments by COUNTY's DSS shall be in arrears, for actual services
9 provided during the preceding month, within forty -five ( 45) days after receipt, verification and approval of
10 CONTRACTOR's invoices by COUNTY's DSS. A monthly activity report shall accompany the invoice,
11 reflecting services supported by the invoiced expenditures and be in a form and in such detail as acceptable
12 to the COUNTY's DSS.
13 At the discretion of COUNTY' s DSS Director or designee, if an invoice is incorrect or is
14 otherwise not in proper form or detail, COUNTY's DSS Director or designee shall have the right to
15 withhold payment as to only that portion of the invoice that is incorrect or improper after five (5) days
16 prior written notice or email correspondence to CONTRACTOR. CONTRACTOR agrees to continue to
17 provide services for a period of ninety (90) days after written or email notification of an incorrect or
18 improper invoice .. If after the ninety (90) day period the invoice(s) is still not corrected to COUNTY 's
19 DSS satisfaction, COUNTY or COUNTY 's DSS Director or designee may elect to terminate this
20 Agreement, pursuant to the termination provisions stated in Paragraph Three (3) of this Agreement.
21 All final claims shal l be submitted by CONTRACTOR within sixty (60) days following the
22 month of actual service for which payment is claimed. No payment for services shall be made by
23 COUNTY's DSS on claims submitted beyond sixty (60) days following the month of actual service for
24 which payment is invoiced.
25 6. MODIF[CATION
26 A. Any matters of this Agreement may be modified from time to time by the written consent
27 of all the parties without, in any way, affecting the remainder.
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1 B. Notwithstanding the above, changes to line items in the attached Budget (Exhibit B) that
2 do not exceed ten percent (]0%) of the total maximum compensation, as identified in Section Four (4) of
3 this Agreement, may be made with written approval of COUNTY's DSS Director, or designee and the
4 CONTRACTOR. Said budget line item changes shall not result in any change to the maximum
5 compensation payable to CONTRACTOR, as stated herein.
6 C. CONTRACTOR hereby agrees that changes to the compensation under this Agreement
7 may be necessitated by a reduction in funding from State and/or Federal sources. The COUNTY'S DSS
8 Director or designee may modify the annual maximum compensation and cumulative maximum
9 compensation payable to CONTRACTOR, as set forth in Section Four (4) of this Agreement,
10 necessitated by reductions in funding from State and/or Federal sources.
111 7. INDEPENDENT CONTRACTOR
12 In performance of the work, duties and obligations assumed by CONTRACTOR under this
1 3 Agreement, it is mutually understood and agreed that CONTRACTOR, including any and all of the
14 CONTRACTOR'S officers, agents, and emp'loyees will at all times be acting and performing as an
1 5 independent contractor, and shall act in an independent capacity and not as an officer, agent, servant,
16 employee, joint venturer, partner, or associate of the COUNTY. Furthermore, the COUNTY shall not have
17 any right to control or supervise or direct the manner or method by which CONTRACTOR shall perform
1 8 their work and function. However, COUNTY shall retain the right to administer this Agreement so as to
19' verify that CONTRAC']10R is performing their obligations in accordance with the terms and conditions
20 thereof.
21 CONTRACTOR and COUNTY shall comply with all applicable provisions of law and the
22' rules and regulations, if any, of governmental authorities having jurisdiction over matters the subject thereof.
23 Because of their status as an independent contractor, CONTRACTOR shall have absolutely no
24 right to employment rights and benefits available to COUNTY employees . CONTRACTOR shall be so lely
25 liable and responsible for providing to , or on behalf of, its employees all legally-required employee benefits.
26 In addition, CONTRACTOR shall be sole ly responsible and hold COUNTY harmless from all matters
27 relating to payment of CONTRACTOR'S employees,, including compl iance with Social Security
28 withholding and all other regulati ons governing such matters. It is acknowledged that during the term of this
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1 Agreement, CONTRACTOR may be providing services to others unrelated to the COUNTY or to this
2 Agreement.
3 '8. NON-ASSIGNMENT
4 Neither party shall assign or transfer this Agreement nor their rights or duties under this
5 Agreement without the prior written consent of the other party.
6 9. HOLD HARMLESS
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CONTRACTOR agree to indemnify, save, hold harmless, and at COUNTY's request, defend
the COUNTY, their officers, agents, and employees from any and all costs and expenses, damages,
liabilities, claims, and losses occurring or resulting to COUNTY in connection with the performance, or
failure to perform, by CONTRACTOR, their officers, agents, or employees under this Agreement, and from
any and all costs and expenses, damages., liabilities, claims, and losses occurring or resulting to any person,
firm, or corporation who may be injured or damaged by the performance, or failure to perform, of
CONTRACTOR, their officers, agents, or employees under this Agreement. In addition, CONTRACTOR
a,grees to indemnify COUNTY for Federal, State of California and/or local audit exceptions resulting from
noncompliance herein on the part of CONTRACTOR.
10. INSURANCE
Without limiting the COUNTY'S right to obtain indemnification from CONTRACTOR or any
third parties, CONTRACTOR, at their so le expense, shall maintain in full force and effect, the following
insurance policies or a program of self-insurance, including but not limited to, an insurance pooling
arrangement or Joint Powers Agreement (JPA) throughout the term of the Agreement:
A. Commercial General Liability
Commercial General liability Insurance with limits of not less than One Million Do ll ars
($1,000,000) per occurrence and an annua1 aggregate of Two Million Dollars ($2,000,000).
This policy shall be issued on a per occurrence basis. COUNTY may require specific
coverages including completed operations, products liability, and contractual liability,
Explosion-Collapse-Underground, fire legal liability or any other liability insurance deemed
necessary because of the nature of this contract.
B. Automobile Liability
Comprehensive Automobile Liability Insurance with limits for bodily injury of not less than
Two Hundred Fifty Thousand Dollars ($2 50 ,000 .00) per person, Five Hundred Thousand
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Dollars ($500,000.00) per accident and for property damages of not less than Fifty
Thousand Dollars ($50,000.00), or such coverage with a combined single limit of Five
Hundred Thousand Dollars ($500,000.00). Coverage should include owned and non-owned
vehicles used in connection with this Agreement.
C. Professional Liability
If CONTRACTOR employ licensed professional staff, (e .g., Ph.D., R .N., L.C.S.W.,
M.F.C.C.) in providing services, Professional Liability Insurance is required with limits of
not less than One Million Dollars ($1,000,000.00) per occurrence, Three Million Dollars
($3,000,000.00) annual aggregate.
D. Worker's Compensation
A policy of Worker's Compensation insurance as may be required by the California Labor
Code.
CONTRACTOR shall obtain endorsements to the Commercial General Liability insurance
naming the County of Fresno, its officers, agents, and employees ,. individually and collectiv ely, as
additionally insured, but only insofar as the operations under this Agreement are concerned. Such coverage
for additional insured shall apply as primary insurance and any other insurance, or self-insurance,
maintained by COUNTY, its officers, agents and employees shall be excess only and not contributing with
insurance provided under CONTRACTOR's policies herein. This insurance shall not be cancelled or
changed without a minimum of thirty (30) days advance written notice given to COUNTY.
Within Thirty (30) days from the date CONTRACTOR signs and executes this Agreement,
CONTRACTOR shall provide certificates of insurance and endorsements as stated above for all of the
foregoing policies, as required herein, to the County of Fresno, P.O. Box 1912, Fresno, CA 93718 -1219,
Attention: Contract Analyst, stating that such insurance coverage has been obtained and is in full force; that
the County of Fresno , its officers, agents and employees will not be responsible for any premiums on the
policies; that such Commercial General Liability insurance names the County of Fresno, its officers , agents
and employees, individually and collectively, as additionally insured, but only insofar ·as the operations
under this Agreement are concerned; that such coverage for additionally insured shall apply as primary
insurance and any other insurance, or self-insurance, maintained by COUNTY, its officers, agents and
employees, shall be excess only and not contributing with insurance provided under CONTRACTOR
policies herein; and that this insurance shall not be cancelled or changed without a minimum of thirty (30)
days advance written notice given to COUNTY.
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1 In the event CONTRACTOR fail to keep in effect at all times insurance coverage as herein
2 provided, the COUNTY may, in addition to other remedies it may have, suspend or terminate this
3 Agreement upon the occurrence of such an event.
4 All policies shall be with admitted insurers licensed to do business in the State of California.
5 Insurance purchased shall be purchased from companies possessing a current A.M. Best, Inc. rating of A
6 FSC VII or better.
7 11. SUBCONTRACTS
8 CONTRACTOR shal] obtain written approval from COUNTY or COUNTY's DSS Director,
9 or designee before subcontracting any of the services delivered under this Agreement. Any transferee,
10 assignee or subcontractor will be subject to all applicable provisions of this Agreement, and all applicable
11 State .and Federal regulations. CONTRACTOR shall be held primarily responsible by COUNTY for the
12 performance of any transferee, assignee or subcontractor unless otherwise expressly agreed to in writing by
13 COUNTY. The use of subcontractor by CONTRACTOR shall not entitle CONTRACTOR to any
14 additional compensation than is provided for under this Agreement.
15 12. CONFLICT OF INTEREST
16 No officer, employee or agent of the COUNTY who exercises any function or responsibility
17 for planning and carrying out of the services provided under this Agreement shall have any direct or indirect
18 personal financial interest in this Agreement. In addition, no employee of the COUNTY shall be employed
119 by the CONTRACTOR under this Agreement to fulfill any contractual obligations with the COUNTY. The
20 CONTRACTOR shall comply with all Federal, State of California and local conflict of interest laws, statutes
21 and regulations, which shall be applicable to all parties and beneficiaries under this Agreement and any
22 officer, employee or agent of the COUNTY.
23 13. DISCLOSURE OF SELF-DEALING TRANSACTIONS
24 This provision is only applicable if the CONTRACTOR is operating as a c01poration (a for -
25 profit or non -profit corporation) or if during the term of this agreement, the CONTRACTOR changes its
26 status to operate as a corporation.
27 Members of the CONTRACTOR's Board of Directors shall disclose any self-dealing
28 transactions that they are a party to while the CONTRACTOR is providing goods or performing services
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under this Agreement. A self-dealing transaction shall mean a transaction to which the CONTRACTOR
is a party and in which one or more of its directors has a material financial interest. Members of the
Board of Directors shall disclose any self-dealing transactions that they are a party to by completing and
signing a Se lf-Dealing Transaction Disclosure Form, attached hereto as Exhibit C and by this references
incorporated herein, and submitting it to the COUNTY prior to commencing with the self-dealing
transaction or immediately thereafter.
14. NON-DISCRIMINATION
During the performance of this Agreement CONTRACTOR shall not unlawfully
discriminate against any employee or applicant for employment, or recipient of servioes, because of
ethnic group identification, gender, gender identity, gender expression, sexual orientation, color, physical
disability, mental disability, medical condition, national origin, race, ancestry, marital status, religion, or
religious creed, pursuant to all applicable State of California and Federal statutes and regulations.
15. RECRUITMENT OF EMPLOYEES AND SERVICES TO CLIENTS
CONTRACTOR shall ensure that it s employment recruitment efforts, including administrative
and professional staff positions, are carried out so as to adequately reflect the cultural and ethnic diversity of
the population of Fresno County. CONTRACTOR shall use its best efforts to serve all cultural and ethnic
groups residing in Fresno County. CONTRACTOR's employment efforts will be monitored by COUNTY
at periodic intervals.
16. LIMITED ENGLISH PROFICIENCY
CONTRACTOR shall provide interpreting and translation services to persons participating in
CONTRACTOR's services who have limited or no English language proficiency, including services to
persons who are deaf or blind. Interpreter and translation services shall be provided as necessary to allow
such participants meaningful access to the programs, services and benefits provided by CONTRACTOR.
Interpreter and translation services,. including translation of CONTRACTOR's "vital documents" (tho se
documents that contain information that is critical for accessing CONTRACTOR's services or are required
by law) shall be provided to participants at no cost to the participant. CONTRACTOR shall ensure that any
employees, agents, subcontractor, or partners who interpret or translate for a program participant, or who
directly communicate with a program participant in a language other than English, demonstrate proficiency
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1 in the participant's language and can effectively communicate any specialized terms and concepts peculiar to
2 CONTRACTOR'S services.
3 17. CONFIDENTIALITY
4 All services performed by CONTRACTOR under this Agreement shall be in strict
'5 conformance with all applicable Federal, State of California, and/or local laws and regulations relating to
6 confidentiality.
7 18. DATA SECURITY
8 For the purpose of preventing the potential loss,. misappropriation or inadvertent disclosure
9 of COUNTY data including sensitive or personal client information; abuse of COUNTY resources;
10 and/or disruption to COUNTY operations, individuals and/or agencies that enter into a contractual
11 relationship with COUNTY for the purpose of providing services under this Agreement must employ
12 adequate data security measures to protect the confidential information provided to CONTRACTOR by
13 COUNTY, including but not limited to the following:
14 A.. Contractor-Owned Mobile/Wireless/Handheld Devices may not be oonnected to
15 COUNTY networks via personally owned mobile, wireless or handheld devices , except when authorized
16 by COUNTY for telecommuting and then only if virus protection software currency agreements are in
17 place and if a secure connection is used .
18 B. Contractor-Owned Computers or Computer Peripherals may not be brought into
19 COUNTY for use, including but not limited to mobile storage devices, without prim authorization from
20 COUNTY's Chieflnformation Officer or her designee. Data must be stored on a secure server approved
21 by COUNTY and transferred by means of a VPN (Virtual Private Network) connection, or another type
22 of secure connection of this type if any data is approved to be transferred.
23 C. County-Owned Computer Equipment -CONTRACTOR or anyone having an
24 employment relationship with COUNTY may not use COUNTY computers or computer peripherals on
25 non-COUNTY premises without prior authorization from COUNTY's Chief Information Officer or her
26 designee.
27 D. CONTRACTOR may not store COUNTY's private, confidential or sensitive data on
28 any hard-disk drive.
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1 E. CONTRACTOR is responsible to employ strict controls to insure the integrity and
2 security of COUNTY's confidential information and to prevent unauthorized access to data maintained in
3 computer files, program documentation, data processing systems, data files and data processing
4 equipment which stores or processes COUNTY data internally and externally .
5 F. Confidential client information transmitted to one party by the other by means of
6 electronic transmissions must be encrypted according to Advanced Encryption Standards (AES) of 128
7 BIT or higher. Additionally, a password or pass phrase must be utilized.
8 G. CONTRACTOR is responsible to Unmediately notify COUNTY of any breaches or
9 potential breaches of security related to COUNTY's confidential information, data maintained in
10 computer files, program documentation, data processing systems, data files and data processing
11 equipment which stores or processes COUNTY data internally or externally.
12 H. The requirements in this Data Security provision shall apply to CONTRACTOR's
13 subcontractor, if any.
14 19.. 1CLEAN AIR AND WATER
15 In the event the funding under this Agreement exceeds One Hundred Thousand and No /100
16 Dollars ($100,000.00), CONTRACTOR shall comply with all applicable standards, orders or requirements
17 issued under the Clean Air Act contained in 42 U.S. Code 760 1 et seq; the Clean Water Act contained in 33
18 U .S. Code 1368 et seq.; and any standards, laws and regulations, promulgated thereunder. Under these laws
19 and regulations, CONTRACTOR shall assure:
20 A. No facility shall be utilized in the performance of the Agreement that has been listed on the
21 Environmental Protection Agency (EPA) list of Violating Facilities;
22 B. COUNTY shall be notified prior to execution of this Agreement of the receipt of any
23 communication from the Director, Office .of Federal Activities, U.S. EPA indicating that a facility to be
24 utilized in the performance o:fthis Agreement is under consideration to be listed on the EPA list of Violating
25 Facilities;
26 C. COUNTY and U.S . EPA shall be notified about any known violation of the above laws
27 and regulations; and
28 D. This assurance shall be induded in every nonexempt subgrant, contract, or subcontract.
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1 20. DRUG-FREE WORKPLACE REQUIREMENTS
2 For purposes ofthis paragraph, CONTRACTOR wiU be referred to as the "grantee". By
3 drawing funds against this grant award, the grantee is providing the oertification that is required by
4 regulations implementing the Drug-Free Workplace Act of 1988, 45 CFR Part 76, Subpart F . These
5 regulations require certification by grantees that they will maintain a drug-free workplace. False
6 certification or violation of the certification shall be grounds for suspension of payments, suspension or
7 termination of grants, or government wide suspension or debarment. CONTRACTOR shall also comply
8 with the requirements of the Drug-Free Workplace Act of 1990 (California Government Code section 8350
9 et seq.)
10 21. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INTELIGIBILITY
11 AND VOLUNTARY EXCLUSIO N-LOWER TIER COVERED TRANSACTIONS
12 A. COUNTY and CONTRACTOR recognize that Federal assistance funds will be used under
13 the terms of this Agreement. For purposes of this paragraph, CONTRACTOR will be referred to as the
14 "prospective recipient".
1 5 B. This certification is required by the regulation implementing Executive Order 12549,
16 Debarment and Suspension, 29 CFR Part 98m section 98.510, Participant 's responsibilities .
17 1) The prospective recipient of Federal assistance funds certified by entering
18 into this Agreement, that neither it nor its principals are presently debarred, suspended, proposed for
191 debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal
2 0 department or agency .
2 1 2) The prospective recipient of funds agrees by entering into this Agreement,
22 that it shall not knowingly enter into any lower tier covered transaction with a person who is debarred,
23 suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this
24 transaction by any Federal department or agency with which this transaction originated.
25 3) Where the prospective recipient of Federal assistance funds is unable to
2 6 certify to any of the statements in this certification, such prospective participant shall attach an explanation
2 7 to this Agreement.
28 4) The prospective recipient shall provide immediate written notice to
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1 COUNTY if at any time prospective recipient learns that its certification in Paragraph Twenty Two (22) of
2 this Agreement was erroneous when submitted or has become erroneous by reason of changed
3 circumstances.
4 5) The prospective recipient further agrees that by entering into this Agreement,
5 it will include a clause identical to Paragraph Twenty Two (22) of this Agreement and titled "Certification
6 Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered
7 Transactions'', in all lower tier covered transactions and in all solicitations for lower tier covered transaction.
8 6) The certification in Paragraph Twenty Two (22) o:f this Agreement is a
9 material representation of fact upon which COUNTY relied in entering into this Agreement.
10 22 . STATE ENERGY CONSERVATION
11 CONTRACTOR must comply with the mandatory standard and policies relating to energy
1 2 efficiency which are contained in the State Energy Conservation Plan issued in compliance with 42 United
13 States (US) Code sections 6321, et. seq.
14 23. FRATERNIZATIO N
1 5 CONTRACTOR shall establish procedures addressing fraternization between
16 CONTRACTOR'S staff and clients. Such procedures will include provisions for informing
17 CONTRACTOR'S staff and clients regarding fraternization guidelines.
1 8 2 4 . INTERPRETATION OF LAWS AND REGULATIONS
1 9 COUNTY reserves the right to make final interpretations or clarifications on issues relating to
2 0 Federal and State laws and regulations, to ensure compliance.
2 1 2 5. COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS
22 CONTRACTOR, its officers, consultants, subcontractors, agents and employees shall comply
2 3 with all applicable State, Federal and local laws and regulations governing projects that utilize Federal Funds
2 4 26. RECO RDS
25 A. Record Establishment and Maintenance
26 CONTRACTOR shall establish and maintain records in accordance with those
2 7 requirements prescribed by COUNTY, with respect to all matters covered by this Agreement.
28 CONTRACTOR shall retain all fiscal books, account records and client files for services performed under
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1 this Agreement for at least three (3) years from date of final payment under this Agreement or until all State
2 and Federal audits are completed for that fiscal year, whichever is later.
3 B. Cost Documentation
4 1) CONTRACTOR shall submit to COUNTY within fifteen (15) calendar days
5 following the end of each month, all fiscal and program reports for that month. CONTRACTOR shall also
6 furnish to COUNTY such statements, records, data and information as COUNTY may request pertaining to
7 matters covered by this Agreement. In the event that CONTRACTOR fail to provide reports as provided
r8 herein, it shall be deemed sufficient cause for COUNTY to withhold payments until compliance is
9 established.
10 2) All costs shall be supported by properly executed payrolls , time records, invoices,
11 vouchers , orders, or any other accounting documents pertaining in whole or in part to this Agreement and
1 2 they shall be clearly identified and readily accessible. The support documentation must indicate the line
1 3 budget account number to which the cost is charged .
14 3) COUNTY shall notify CONTRACTOR in writing within thirty (30) days of any
15 potential State or Federal audit exception discovered during an examination. Where findings indicate that
16 program requirements are not being met and State or Federal participation in this program may be imperiled
17 in the event that corrections are not accomplished by CONTRACTOR within thirty (30) days of receipt of
18 such notice from COUNTY, written notification thereof shall constitute COUNTY'S intent to terminate this
1 9 Agreement.
2 0 C. Service Documentation
2 1 CONTRACTOR agrees to maintain records to verify services under this Agreement
22 including names and addresses of clients served, the dates of service and a description of services provided
23 on each occasion. These records and any other documents pertaining in whole or in part to this Agreement,
24 shall be clearly identified and readily accessible.
25 D. Use of Data
26 CONTRACTOR shall grant to COUNTY and the United States Department Health
27 and Human Services the royalty-free, nonexclusive and irrevocable license throughout the world to publish,
28 translate, reproduce , deliver, perform, dispose of, duplicate, use,. disclose in any manner and for any purpose
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1 whatsoever and to authorize others to do so, al l subject data now or hereafter covered by copyright.
2 However, with respect to subject data not originated in the performance of this Agreement, such license shall
3 be only to the extent that CONTRAC110R have the right to grant such licenses without becoming liable to
4 pay any compensation to others because of such grants . CONTRACTOR shall exert all reasonable effort to
5 advise COUNTY at time of delivery of subject data furnished under this Agreement, of all possible
6 invasions of the right of privacy therein contained, and of all portions of such subject data copied from w ork
7 not composed or produced in the performance of this Agreement and not licensed under this provision.
8 As used in this clause, the term "Subject Data"' means writing, sound recordings ,
9 pictorial reproductions , drawings, designs or graphic representations, procedural manuals, forms , diagrams ,
10 work flow charts, equipment descriptions , data files and data processing of computer programs, and works
11 of any similar nature (whether or not copyrighted or copyrightable) which are first produced or developed
12 under this Agreement. The term does not include financial reports , cost analyses and similar information
13 incidental to contract administration .
14 CONTRACTOR shall report to COUNTY promptly and in written detail, each notice
15 of claim of copyright infringement received by CONTRACTOR with respect to all subject data delivered
16 under this Agreement. CONTRACTOR shall not affix any restrictive markings upon any data. If markings
17 are affixed, COUNTY shall have the right at any time to modify, remove, obliterate or ignore such
1 8 markings .
19i COUNTY shall have access to any report, preliminary findings or data assembled by
2 0 CONTTRACTOR under this Agreement. In addition, CONTRAC110R must receive written permission
2 1 from COUNTY prior to publication of any materials developed under this Agreement and file with
22 COUNTY a copy of all educational and training materials, curricula, audio/visual aids, printed material and
23 periodicals, assembled pursuant to this Agreement prior to publication.
2 4 27. SINGLE AUDIT CLAUSE
25 As a sub recipient of Federal financial assistance, CONTRACTOR agrees to provide copies of
2 6 their audit reports, performed in accordance with the requirements of the Single Audit Act of 1984 (31 USC
2 7 section 7502 ) and subject to the terms of Office of Management and Budget (OMB) Circulars (A -110, A-
2 8 122 and A -133 ), to the County of Fresno. Such audits shall be delivered to COUNTY's DSS , for review not
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COUNTY OF FR E SNO
Fre sno CA
1 later than nine (9) months after the close of the sub recipients' fiscal year in which the funds supplied
2 through this Agreement are expended and/or received for this program. The audits must include a statement
3 of findings or a statement that there were no findings . If there were negative findings, CONTRACTOR
4 must include a corrective action plan signed by an authorized individual. Failure to comply with this Act
5 may result in COUNTY performing the necessary audit tasks, or,. at COUNTY's option, contracting with a
6 qualified accountant to perform this audit. All audit costs related to this Agreement are the sole
7 responsibility of CONTRACTOR who agrees to take corrective actions to eliminate any material
i8 nonoompliance or weakness found as a result of such audits .. Audit work performed by COUNTY under this
9 paragraph shall be billed at COUNTY cost as determined by COUNTY's Auditor-Controller/l'reasurer-Tax
10 Collector.
11 28. TAX EQUITY AND FISCAL RESPONSIBILITY ACT
12 To the extent necessary to prevent disallowance ofreimbursement under section 1861 (v) (1)
13 (1) (I) o:fthe Social Security Act, (42 U.S.C § 1395x, subd . (v)(l)[I]), until the expiration of four (4) years
14 after the furnishing o:f services under this Agreement, CONTRACTOR shalJ make availabie, upon written
15 request to the Secretary of the United States Department of Health and Human Services, or upon request to
16 the Comptroller General of the United States General Accounting Office, or any of their duly authorized
17 representatives, a copy of this Agreement and such books, documents, and records as are necessary to certify
18 the nature and extent of the costs of these services provided by CONTRACTOR under this Agreement.
19 CONTRACTOR further agrees that in the event CONTRACTOR carries out any of its duties under this
20 Agreement through a subcontract, with a value or cost of Ten Thousand and Nol l 00 Dollars ($10,000) or
21 more over a twelve ( 12) month period, with a related organization, such Agreement shall contain a clause to
22 the effect that until the expiration of four ( 4) years after the furnishing of such services pursuant to such
23 subcontract, the related organizations shall make available, upon written request to the Secretary of the
24 United Sates General Accounting Office, or any of their duly authorized representatives, a copy of such
25 subcontract and such books, documents, and records of such organization as are necessary to verify the
26 nature and extent of such costs.
27 29. CHILD ABUSE REPORTING
28 CONTRACTOR shall utilize a procedure acceptable to COUNTY to ensure that all of
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COUNTY OF FRE SNO
Fresno CA
1 CONTRACTOR'S employees, volunteers, consultants, subcontractor or agents performing services under
2 this Agreement shall report all known or suspected child abuse or neglect to one or more of the agencies set
3 forth in Penal Code Section 11165 .9. This procedure shall include having all of CONTRACTOR's
4 employees, volunteers, consultants, subcontractor or agents performing services under this Agreement sign a
5 statement that he or she knows of and will comply with the reporting requirements set forth in Penal Code
6 Section 11166. The statement to be utilized by CONTRACTOR is set forth in Exhibit D, attached hereto
7 and by this reference incorporated herein.
8 30. CHARITABLE CHOICE
9 CONTRACTOR may not discriminate in its program delivery against a client or potential
1 0 client on the basis of religion or religious belief, a refusal to hold a religious belief, or a refusal to actively
111 participate in a religious practice·. Any specifically religious activity or service made available to individuals
12 by the CONTTRACTOR must be voluntary as well as separate in time and location from County funded
13 activities and services . CONTRACTOR shall inform County as to whether it is faith -based. If
14 CONTRACTOR identifies as faith -based, they must submit to DSS a copy of its policy on referring
15 individuals to alternate treatment CONTRACTOR, and include a copy of this policy in their client
16 admission forms. The policy must inform individuals that they may be referred to an alternative provider if
17 they object to the religious nature of the program, and include a notice to DSS. Adherence to this policy will
18 be monitored during annual site reviews, and a review of client files. If CONTRACTOR identifies as faith -
19 based, by July 1 of each year CONTRACTOR will be required to report to DSS the number of individuals
20 who requested referrals to alternate providers based on religious objection.
21 31. PERSONNEL DISCLOSURE
22 CONTRACTOR shall make available to COUNTY a current list of all personnel providing
23 services hereunder. Changes to this list will be immediately provided to COUNTY in writing . The list shall
24 provide the following information:
25 A. All full or part-time staff positions by title whose direct services are required to provide the
26 programs described herein;
27 B .. A brief description of the functions of each such position and hours each person in such
28 position works each week or, for part-time positions, each day or month, as appropriate;
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COUNTY OF FRESNO
Fresno CA
1 C . The education and experience levels required for each position; and
2 D. The names of persons filling the identified positions.
3 32. PROHIBITION ON PUBLICITY
4 None of the funds, materials, property or services provided directly or indirectly under this
5 Agreement shall be used for CONTRACTOR's advertising, fundraising , or publicity (i.e., purchasing of
6 tickets/tables, silent auction donations, etc.) for the purpose of self-promotion. Notwithstanding the above,
7 publicity of the services described in Paragraph One (1) of this Agreement shall be allowed as necessary to
8 raise public awareness about the availability of such specific services when approved in advance by the
9 Director or designee and at a cost as provided in Exhibit B for such items as written/printed materials, the
10 use of media (i.e ., radio, television, newspapers) and any other related expense( s ).
11 33. PROPERTY OF COUNTY
1 2 Any use of COUNTY funds provided under this Agreement, as specified in Exhibit B, for the
1 3 purchase of computer hardware, software and printer must be approved by COUNTY prior to purchase and
14 must meet COUNTY specifications. Any hardware and software so provided shall remain the property of
1 5 COUNTY and shall revert to COUNTY's physical possession upon termination or expiration of this
16 Agreement. CONTRACTOR agrees to take reasonable and prudent steps to ensure the security of any and
17 all said hardware and software provided to it by COUNTY under this Agreement, to maintain replacement-
18 value insurance coverage on said hardware and software oflike kind and quality approved by COUNTY.
1 9 All purchases over Five Thousand Dollars ($5,000), and certain purchases under Five
2 0 Thousand Dollars ($5 ,000) such as cameras, televisions, DVD players and other sensitive items, made
2 1 during the life of this Agreement that will outlive the life of this Agreement, shall be identified as fixed
22 assets with an assigned Fresno County DSS Accounting Inventory Number. These fixed assets shall be
23 retained by COUNTY, as COUNTY property,. in the event this Agreement is terminated or upon expiration
2 4 of this Agreement. CONTRACTOR agrees to participate in an annual inventory of al] COUNTY fixed
25 assets and shall be physically present when fixed assets are returned to COUNTY possession at the
26 termination or expiration of this Agreement. CONTRACTOR is responsible for returning to COUNTY all
27 COUNTY owned fixed assets upon the expiration or termination of this Agreement.
28 II
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COUNTY OF FRE SNO
Fresno CA
1 AUDITS AND INSPECTIONS
2 CONTRACTOR shall at any time during business hours, and as often as COUNTY may
3 deem necessary, make available to COlJN1'Y for examination all of its records and data with respect to
4 the matters covered by this Agreement. CONTRACTOR shall, upon request by COUNTY, permit
5 COUNTY to audit and inspect all such records and data necessary to ensure CONTRACTOR's
6 compliance with the terms of this Agreement.
7 If this Agreement exceeds Ten Thousand and No/100 Do llars ($10,000.00), CONTRACTOR
8 shall be subject to the examination and audit of the State of California Auditor General for a period of
9 three (3) years after final payment under contract (California Government Code section 8546.7).
10 In addition, CONTRACTOR shall cooperate and participate with COUNTY's fiscal review
11 process and comply with all final determinations rendered by the COUNTY's fiscal review process. If
12 COUNTY reaches an adverse decision regarding CONTRACTOR's services to consumers, it may result
13 in the disallowance of payment for services rendered; or in additional controls to the delivery of services,
14 or in the termination of this Agreement, at the discretion of COUNTY' s DSS Director or designee. If as
15 a result of COUNTY' s fiscal review process a disallowance is discovered due to CONTRACTOR' s
16 deficiency, CONTRACTOR shall be financially liable for the amount previously paid by COUNTY to
17 CONTRACTOR and this disallowance will be adjusted from CONTRACTOR's future payments, at the
18 discretion of COUNTY' s DSS Director or designee. In addition, COUNTY shall have the sole discretion
19 in the determination of fiscal review outcomes, decisions and actions.
20 34. NOTICES
21 The persons and their addresses having authority to give and receive notices under this
22 Agreement include the following:
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COUNTY
Director. Countv of Fresno
Department of Social Services
P.O. Box 1912
Fresno. CA 93721
CONTRACTOR
Chief Executive Officer
VMS Family Counseling Services
2350 W. Shaw Avenue, Suite [ 16
Fresno. CA 93711
Any and all notices between the COUNTY and the CONTRACTOR provided for or permitted under
this Agreement or by law shall be in writing and shall be deemed duly served when personally delivered to
one of the parties,. or in lieu of such personal services, when deposited in the United States Mail, postage
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COUNTY OF FRESNO
Fresno CA
1 prepaid, addressed to such party.
2 35. CHANGE OF LEADERSIDP/MANAGEMENT
3 In the event of any change in the status of CONTRACTOR's leadership or management,
4 CONTRACTOR shall provide written notice to COUNTY within thirty (30) days from the date of change.
5 Such notification shall include any new leader or manager's name, address and qualifications. "Leadership
6 or management" shall include any employee, member, or owner of CONTRACTOR who e ither a) directs
7 individuals providing services pursuant to this Agreement, b) exercises control over the manner in which
8 services are provided, or c) has authority over CONTRACTOR'S finances ..
9 36. GOVERNING LAW
10 The parties agree that, for the purposes of venue, performance under this Agreement shall only
11 be in fresno County, California.
12 The rights and obligations of the parties and all interpretation and performance of this
13 Agreement shall be governed in all respects by the laws of the State of California.
14 37. ENTIRE AGREEMENT
15 This Agreement, including all Exhibits, the COUNTY's Revised RFP No. 17-053 and
16 CONTRACTOR's Response, constitutes the entire agreement between the CONTRACTOR and the
17 COUNTY with respect to the subject matter hereof and supersedes all previous agreement negotiations,
18 proposals, commitments, writings, advertisements, publications, and understandings of any nature
19 whatsoever unless expressly included in this Agreement. In the event o:f any inconsistency among the
20 documents, the inconsistency shall be resolved by giving precedence in the following order of priority: (1)
21 to this Agreement, including all Exhibits attached hereto; (2) to COUNTY's Revised RFP No. 17-053; and
22. (3) to CONTRACTOR's Response.
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COUNTY OF FRESNO
Fresno CA
1 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first
2 hereinabove written.
3 ATTEST :
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CONTRACTOR:
VMS FAMILY COUNSELING SERVICES
Print Name: \/i0tDriOv bCAVldt:v 5
Title: ?v-e6id.ent I CEO
Chairman of the Board, or
President, or any Vice President
By /.~~ ~
7 ~
PrintName:~ ~DCt<:.S
Title: C,,r 0
Secretary (of Corporation), or
any Assistant Secretary , or
Chief Financial Officer, or
any Assistant Treasurer
Date : 5>.2.2on
Mailing Address :
2350 W . Shaw Avenue, Suite 116
Fresno, CA 93711
Attn : Victoria Sanders, Chief Executive Officer
COUNTY OF FRESNO
~ IJ_ By~~~~~~~~~~~
Brian Pacheco, Chairman
Board of Supervisors
BERNICE E. SEIDEL, Clerk
Board of Supervisors
PLEASE SEE ADDITIONAL
SIGNATURE PAGE ATTACHED
-21-
COUNTY OF FRESNO
Fresno CA
1 APPROVED AS TO LEGAL FORM:
2 DANIEL C. CEDERBORG, COUNTY COUNSEL
3
4 By~....JL.inAU4..4-.lt.,..a..L~'-.!4~~"'1,;f
5
6
7 APPROVED AS TO ACCOUNTING FORM:
8 OSCAR J. GARCIA, C .P.A., AUDITOR-CONTROLLER/
TREASURER-TAX COLLECTOR
9
10 By & CU24=~
11
12
13
14
REVIEWED AND RECOMMENDED
15 FORAPPROVAL
16
17 B -n:~~~0~~-
18
19
20
21
22
23
24
25
26
Fund/Subclass : 0001/10000
27 Organization: 56107001
28 Account: 7870/0
-22-
"
COUNTY OF FRESNO
Fresno CA
ORGANIZATION:
ADDRESS:
CONTACT:
SERVICES:
SUMMARY OF SERVICES
VMS family Counseling Services
2350 W. Shaw Avenue, Suite 116
Fresno, CA 93711
Victoria Sanders , LMFT
(559) 573 -4194
Resource Family Training and Support
PROGRAM DESCRJPT[ON:
Exhibit A
Page 1 of3
VMS Family Counseling Services ("VMS") will provide training that allows resource
families to complete ongoing mandated training requirements that enhance their ability to
provide high quality parenting; and support services designed to increase the satisfaction
and retention of resource families .
VMS will train approximately 350 resource families in the first year providing core and
specialized courses suffic ient to meet the training requirements for all resource families.
VMS will provide ongoing assessment of training needs of resource families and wiU
increase capacity to meet those needs up to approximately 700 resource families per year.
VMS will util ize a competency based training model to ensure families have the ability to
implement skills and strategies to support resource family role to provide safety , well -being
and permanence for chi ldren requiring out-of-home placement.
VMS will provide support services for resource families that are consistent with the
principles and values of Fresno County's Quality Parenting Initiative . Support services will
include coo rdination and/or facilitation of monthly support groups and partnering with DSS
in the planning and coordination of the Annual Let's Talk Conference celebrating resource
families.
CONTRACTOR RESPONSIBLITIES :
1. Utilize a Competency Based CWS training mode l to train and prepare resource
fami lies, CWS staff, and community partners .
2 . Provide CPR/First Aid certification training as needed and /or required by DSS.
3 . Provide specialized training sessions identified by DSS staff to enhance and
support resource families' ability to meet the needs of the children in their homes .
4. Pro vi de training that is located within the community and accessible to resource
fami li es .
Exhibit A
Page 2 of3
5. Provide alternatives to traditional classroom trammg via on-line traini~g,
independent study or individualized one -on-one training as directed by DSS CWS
staff.
6. Provide monthly support groups for resource families.
7. Coordinate with DSS recruitment! and retention efforts.
8. Provide information and support to newly licensed resouroe families.
9. Coordinate efforts with DSS CWS for placement stabilization
10. Structure experiences that provide a link between training and application of
county specific policies.
11. Meet regularly with CWS staff to review the DSS training needs .
12. Submit monthly activity report indicating the number of trainings held, meetings
attended,, and results of self-report satisfaction surveys.
13. Consult with the DSS and mutually agree on any new trainings that are deemed
necessary for resource families .
COUNTY RESPONSIBILITIES
1. Provide names and contact information of resource families needing to meet
training requirements .
2. Notify resource families of times and locations of courses offered.
3. Designate a contact person for CONTRACTOR to communicate with when
necessary.
4. Meet with CONTRAC110R monthly or as often as necessary, to exchange
pertinent [nformation, resolve problems and assess training and support service
needs for resource families .
OUTCOMES
Outcome to be Reported
[ncreased resource family
Core competency for parenting
Competency maltreated children.
Improve Reduced frustrations and
Resource feelings of being
Family overwhelmed for resource
families who provide care Retention for maltreated children.
Improve child placement
Child Stability, permanency, stability &
Permanency & well -being.
Well -Being
Outcome I ndicators
Exhibit A
Page 3 of3
Resource families will report greater
knowledge of trauma informed
strategies to provide care for maltreated
children.
Resource families will report fewer
issues of frustration, feelings of being
overwhelmed or other indicators of
secondary trauma
Resource families will report greater
knowledge and importance of
permanency, stability and well -being for
children resulting from trauma-informed
instruction.
The above Outcomes may be modified, by the written mutual consent of VMS and DSS
during the contract term.
Exh ibit B 1 of 1 O
BUDGET EXPENSE CATEGORY DESCRIPT1IONS
July 1, 2017 -June 30,, 2018
NAME Of ORGANIZATION: VMS Fam il y Counse li ng Serv ices
NAME OF PROJECT: Resource Fam il y Tra ini ng & Support Serv ices
BUDGET SUMMARY -FY 17-18 (7/1/17 -,6 /30/18)
Budget Categories Account Number TOTAL BUDGET
SALARIES & BENEFITS
Personne l Sa laries 0100 $236 ,600
Payroll Taxe s 01 '50 $23 ,1660
Benefits 0200 $0
Subtotal.. ...... $260,260
SERVICES & SUPPLIES Budgeted Amount
I nsurance 0250 $ 20 ,000
Commun icatio ns 0300 $ 5 ,960
Office Expense 0350 $ 35,600
Equ ipment 0400 $ 9 ,000
Faci lities 0450 $ 11, 160
T rave l Cost s 0500 $ 16 ,000
I
Prog ram Supp li es 0550 $ 11,000
Consu ltancy/Subcontracts 0600 $ 15 ,000
Fisca l & Audits 0650 $ 11 ,200
T ra ining 0660 $ 4 ,000
Indi rect Costs 0700 $ -
Subtotal.. ...... $ 128,920 I
TOTAL (Salaries /Benefits & Serv i ce s /S upplies) $389,180
Exhi bit B 2 of 10
BUDGET EXPENSE CATEGORY DESCRIPTIONS
Ju ly 1, 2017 to June 30 , 2018
NAME OF ORGANIZATION': VMS Fami ly Counsel ing Services
NAME OF PROJECT : Resource Fami ly Trai n i ng & Support Servi ces
Account Expense Category Descripti ons Number Account Total
0100 Sa laries $236 ,600
CEO $40 ,000
Prog ra m Supervi sor $35 ,000
Trainers $110 ,000
Ad mi nistrativ e Staff $22 ,800
Part-T ime T ra in er $28 ,800
0150 Payro ll Taxes $23 ,660
FICA $18 ,100
SU I ~o .oo u
0200 Benefits $0
0250 Insu ra n ce $20 ,000
Ma lpract ice Ins ura nce/Gene ra l Li ability $2 ,000
Ca r Insurance $1 ,440
W orke rs Compensation $16 ,560
0300 Communicat ions $5,960
Telepho ne e xpe nses $4 ,400
In ternet $1 ,560
0350 Office Expe nse $35 ,600
Re nt $30 ,800
Utilities $4 ,800
0400 Equi pment $9 ,000
0450 !Faci lit ies $11 ', 160
I
0500 Trave l Costs $6 ,0 00
0550 Program Supplies $1 1,000
0600 Consu ltancy/Su bcontracts $15 ,000
0650 Fiscal & Aud its $11 ,200
Aud it
Exe rn a l Account ing a nd Record IKeeping1
0660 Tra i n i ng $4 ,000
0700 Indi rect Costs $0
Budget Total $389 ,180
Exhib it B 3 of 10
BUDG ET EXPENSE CATEGORY DESCRIPTIONS
July 1, 2018 -June 30, 2019
NAME OF ORGANIZATION : VMS Family Counseling Service s
NAME OF PROJECT: Resource Family Training1 & Support Services
BUDGET SUMMARY -FY 18-19 1(7/1/18 -6/30/19)'
Budget Categories Account Number TOTAL BUDGET
SALARIES & BENEFITS
Personnel Salaries 0100 $258,230
Payroll Taxes 0150 $25,823
Benefits 0200 $0
Subtotal.. ...... $284,053
SERVICES & S UPPLIES Budgeted Amount
Insurance 0250 $ 21 ,500
Communications 0300 $ 5 ,160
Office Expen se 0350 $ 37 ,500
Equipment 0400 $ 3 ,400
Facilities 0450 $ 5,000
Travel Costs 0500 $ 5 ,000
Program Supp li es 0550 $ 8,000
Consultancy/Subcontracts 0600 $ 10 ,000
Fisca l & Aud its 0650 $ 11 ,200
Training 0660 $ 4,000
Indirect Costs 0700 $ -
S ubtotal. ....... $ 110,160 I
TOTA'L (Salaries/Benefits & Services/S upplies) $394,813
Exhibit B 4 of 10
BUDG E T EXPENSE CATEGORY DES CRIPTION S
July 1, 2018 to June 30, 2019
NAME OF ORGANIZATION: VMS Family Counseling Services
NAME OF PROJECT: Resource Family T1raining & Support Services
Account Expense Category Descriptions Number Account Total
0100 Salaries $258 ,230
CEO $46 ,800
Program Supervisor $37,450
Trainers $117,700
Administrative Staff $24 ,600
Part-T im e Tra in er $311,680
0150 Payroll Taxes $25 ,823
FICA $19 ,755
SU I ;iio ,uo~
0200 Benefits $0
0250 Insurance $21 ,500
Malpractice Insurance/Genera l Liab ili ty $2 ,000
Car Insurance $1 ,500
Workers Compensation $18 ,000
0300 Communications $5 , 160
Te lephone expenses $3,600
Internet $1 ,560
0350 Office Expense $37 ,500
Ren t $32 ,700
Utilities $4 ,800
0400 Equipment $3 ,400
0450 Facilities $5 ,0 00
0500 Travel Costs $5 ,000
0550 Program Supplies $8 ,000
0600 Consultancy/Subcontracts $10 ,000
0650 Fiscal 8 Audits $11 ,200
Audit
Exerna l Accounting and Record Keep ing
0660 Training $4 ,000
0700 Indirect Costs $0
Budget Total $394,813
Exh ib it B 5 of 10
BUDGET EXPENSE CATEGORY DESCRIPTIONS
July 1, 2019 -June 30, 2020
NAME OF ORGANIZATION: VMS Fam il y Counseli ng Servic e s
NAME OF PROJECT: Resource Fam il y Tra in ing & Support Services
BUDGET SUMMARY -July 1 ,, 2019 -June 30, 2020
(for each 12-month 1Period)
Budget Categories Account Number TOTAL BUDGET
SALARIE S & BENEFITS
Personnel Salaries 0100 $3391,1636
Payroll Taxes 0150 $33 ,963
Benefits 0200 $0
Subtotal.. ...... $373,599
S ERVICES & SUPPLIES Budgeted Amount
Insurance 0250 $ 27,775
Communications 0300 $ 6 ,600
Office Expense 0350 $ 40 ,000
Equipment 0400 $ 3 ,400
Facilities 0450 $ 5 ,000
1 Travel Costs 0500 $ 7,000
Program Suppli es 0550 $ 10,000
Consu ltancy/Subcontracts 0600 $ 6,000
Fisca l & Aud its 0650 $ 12 ,000
Training 0660 $ 4,000
Indirect Costs 0700 $ -
S ubtotal.. ...... $ 121,775
TOTAL (Salaries/Benefits & Services/Supplies) $495,374
Exh ibit B 6 of 10
BUDG E T EXPENSE CATE GORY DES CRIPTllONS
July 1, 2019 to June 30, 2020
NAME OF ORGANIZATION: VMS Family Counseling S ervices
NAME OF PROJECT: Res ource Family Train i ng & S upport Servi ces
Account Expens e Category Des criptions Number Account Total
0100 Salaries $339 ,636
CEO $50 ,076
Prog ram Supervisor $40 ,080
Trainers $189 ,000
Adm inistrative Staff $26,400
Part-T ime Train er $34 ,080
0150 Payroll Taxes $33 ,963
FICA $25 ,982
SU I :ti / ,::101
0200 Benefits $0
0250 Insu rance $27 ,775
Malpractice Insu rance /Genera l Liab ility $2 ,500
Car Insu rance $1,500
Worke rs Compensat ion $23 ,775
0300 Communications $6,600
Telephone expenses $5 ,100
Inte rn et $1 ,500
0350 Office Expense $40 ,000
Ren t $34 ,600
Ut ilit ies $5 ,400
0400 Equipment $3,400
0450 Facilities $5 ,000
0500 Travel Costs $7 ,000
0550 Program Suppl ies $10 ,000
0600 Con s ultancy/Subcontracts $6 ,000
0650 Fisca ll & Aud its $12 ,000
Aud it
Exerna l Acco unti ng and Reco rd Keep in g
0660 Training1 $4 ,000
0700 Indirect Costs $0
Budget Tota l $49 5,374
Ex hi bit B 7 of 1 O
BUDGEli EXPENSE CATEGORY DESCRIPTIONS
J u ly 1, 2020 -June 30 , 202 1
NAME OF ORGAN IZATION : VM S Fam ily Co unse lin g Se rvi ces
NAME OF PROJECT: Reso urce Fam ily T ra ining & Support Se rvi ces
B UDGET SUMMARY -July 1, 2020 -June 30 , 2021
(for eac h 12-mont h pe ri od )
Budget Categories Account N u mber TOTAL BUDGET
SALARIES & BENEFITS
I Pe rso nne l Salaries 0 100 $360 ,463
Payro ll Taxes 0 150 $36 ,046
Be nefit s 0200 $0
S u btota l.. ...... $396,509
SERVICES & SUPP LI ES Budget ed Amou nt
In su ra nce 0250 $ 30 ,233
Co mmun ica t io ns 0300 $ 7 ,100
Offi ce Ex pense 0350 $ 43 ,000
Eq uipme nt 0400 $ 4 ,000
Fac il iti es 0450 $ 5 ,000
T rave l Cos ts 0500 $ 8 ,500
Prog ra m Supp lies 0550 $ 10 ,000
Consu ltancy/Subcontract s 0600 $ 3 ,000
F isca l & A ud it s 0650 $ 12 ,000
I
I T ra in ing1 0660 $ 5 ,000
I
In d irect Costs 0700 $ -
S u btota l. ....... $ 127 ,833
TOTAL (Sa l aries/Benefits & Services/Suppl ies ) $524 ,342
BUDGET EXPENSE CATEGORY DESCRIPTIONS
July 1, 2020 to June 30, 2021
NAME OF ORGANIZATION: VMS Family Counseling Services
Resource Family Training & Support Services NAME OF PROJECT:
Account
Number
0100
0150
0200
0250
0300
0350
0400
0450
Expense Category Descriptions
Salaries
CEO
Program Supervisor
Trainers
Administrative Staff
Trainer
Payroll Taxes
FICA
SU I
Benefits
Insurance
Malpractice Insurance/General Liability
Car Insurance
Workers Compensation
Communications
T e lephone expenses
Internet
Office Expense
Rent
Utili t ies
Equipment
Fac i lities
0500 Travel Costs
0550 Program Supplies
0600 Consultancy/Subcontracts
0650
0660
0700
Fisca11 & Audits
Aud it
Exernall Accounting and !Record Keep i ng
Training1
Indirect Costs
I
Exh ibit B 8 of 10
Account Tota l
$360,463
$50 ,076
$42 ,877
$202 ,230
.$28 ,800
$36,480
$36 ,046
$27 ,575
$8,471
$0
$30 ,233
$3 ,000
$2 ,000
$25 ,233
$7 ,100
$5 ,000
$2, 100
$43 ,000
$37 ,600
$5,400
$4,000
$5 ,000
$8 ,500
$10 ,000
$3 ,000
$12 ,000
$5 ,000
$0
:POL4 ,342
Exhibit B 9 of 1 O
BUDGET EXP E NS E CATEGORY D ES CRIPTIONS
July 1,, 2021 -June 30, 2022
NAME OF ORGANIZATION: VMS Family Counseling Services
NAME OF PROJ ECT: Resource Family Training & Support Services
BUDG ET SUMMARY -July 1, 2021 -June 30, .2022
(for each 12-month period)
Budget Categories Account Number TOTAL BUDGET
SALARIE S & BENEFITS
I Personnel Salaries orno $415,666
Payro ll Taxes 0150 $41,566
Benefits 0200 $0
Subtotal.. ...... $457,232
SERVICES & S UPPLIES Budgeted Amount
Insurance 0250 $ 35 ,097
Commun ications 0300 $ 7 ,100
Office Expense 0350 $ 46,000
Equ ipment 0400 $ 4 ,000
Facilities 0450 $ 6 ,000
Travel Costs 0500 $ 8 ,500
Program Supplies 0550 $ 10 ,000
Consultancy/Subcontracts 0600 $ 2,500
F iscal & Audits 0650 $ 13 ,000
Training 0660 $ 5 ,000
Indirect Costs 0700
I
$ -
Subtotal.. ...... $ 137,197
TOTAL (Salaries/Benefits & Services/S uppl ies ) $594,429
Exhibit 18 10 of 10
BUDGET EXPENSE CATEGORY DESCRIPTIONS
July 1, 2021 to June 30, 2022
NAME OF ORGANIZAT1ION: VMS Family Counseling S ervic es
NAME OF PROJECT: Resource Family Training & Support Services
Account Expense Category Descri,ptions Number Account Total
0100 Salaries $415,666
CEO $50,076
Program Supervisor $45,878
Tra iners I $288,512
Administrative Staff I .$31 ,200 I
0150 Payroll Taxes I $41,566
FICA $31,798
SUI $9,768
0200 Benefits :j)U
0250 Insurance $35 ,097
Malpractice Insurance/General Liability $3 ,500
Car Insurance $2 ,500 I
Workers Compensation $29 ,097
0300 Communications $7,100
Telephone expenses $5 ,000
Internet $2 ,100
0350 Office Expense $46 ,000
Rent $40,000
Utilities $6 ,000
0400 Equipment $4 ,000
I
0450 Facil ities $6,000
0500 Travel Costs $8 ,'500
0550 Program Supplies $10 ,000
0600 Consultancy/Sub
contracts $2 ,500
0650 Fi scal & Aud its $13 ,000
Audit
Exerna l Accounting and Record Keeping
0660 Tra ining $5 ,000
0700 Indirect Costs $0
Budget Total $594,429
SELF-DEAUNGi~SACTION DISCLOSURE FORM
Exhibit C
Page 1 of 2
In order to conduct bus iness with the County of Fresno (hereinafter referred to as "County"),
members of a contractor's board of directors (hereinafter referred to as "County Contractor"), must
disclose any self-dealing transact ions that they are a party to whi le provid i ng goods, performing
services, or both for the County . A se lf-deal i ng transact ion is defined below:
"A self-dealing transaction means a transaction to which the corporation is a party and in which one
or more of its directors has a material financial interest"
The definition above will be util ized for purposes of comp leting th is d isc losure form.
INSTRUCT IONS
(1 ) Enter board member's name , j ob t itle (if app licable), and date this disclosure is being made .
(2 ) Enter the board member's company/agency name and address.
(3) Descr i be in detail the nature of the self-dealing transaction that is being disclosed to the
County. At a m i nimum, i nc l ude a descript ion of the following:
a1. The name of the agency/company w ith which the corporation has the transaction; and
b. The nature of the materia l financial i nterest i n the Corporation 's transaction that the
board member has.
(4) Descr ibe i n detail why the self-dea li ng transaction is app r opriate based on appl icable
provisions of the Corporations Code.
(5) Form must be signed by the board member that is involved i n the self-dea l ing transaction
described in Sect ions (3 ) and (4).
(1) Company Board Member Information:
Name: Date:
Job Title:
(2) Company/Agency Name and Address:
(3) Disclosure (Please describe the nature of the self-dealing transaction you are a party to):
Exhibit C
Page 2 of2
(4) Explai'n why this self-dealing transaction is consistent with the requirements of Corporations Code 5233 (a):
(5) Authorized Signature
Signature : I Date:
I
Exhibit D
NOTICE OF CHILD ABUSE REPORTING LAW
The undersigned hereby acknowledges that Penal Code section 11166 and the contractual
obligations between County of Fresno (COUNTY) and VMS Family Counseling Services ,
related to provision of services, require that the undersigned report all known or suspected child
abuse or neglect to one or more of the agencies set forth in Penal Code (P .C .) section(§)
11165.9.
For purposes of the undersigned's child abuse reporting requirements, "child abuse or
neglect" includes physical injury inflicted by other than accidental means upon a child by
another person, sexual abuse as defined in P .C. §11165.1, neglect as defined in P.C. §1] 165.2,
willful cruelty or unjustifiable punishment as defined in P.C. § 11165.3, and unlawful corporal
punishment or injury as defined in P.C. § l 1165.4.
A child abuse report shall be made whenever the undersigned , in his or her professional
capacity or within the scope of his or her employment, has knowledge of or observes a child
whom the undersigned knows or reasonably suspects has been the victim of child abuse or
neglect. (P.C §11166 .) The child abuse report shall be made to any police department or
sheriffs department (not including a school district police or securi ty department), or to any
county welfare department, including Fresno County Department of Social Services' 24 Hour
CARELINE. (See PC §11165.9.)
For purposes of child abuse reporting, a "reasonable suspicion" means that it is
objectively reasonable for a person to entertain a suspicion, based upon facts that could cause a
reasonable person in a like position, drawing, when appropriate, on his or her training and
experience, to suspect child abuse or neglect. The pregnancy of a child does not, in and of
itself, constitute a basis for reasonable suspicion of sexual abuse. (P.C. § 11166(a)(l).)
Substantial penalties may be imposed for failure to comply with these child abuse
reporting requirements. Further information and a copy of the law may be obtained from the
County off resno Department of Social Services Director or designee .
I have read and understand the above statement and agree to comply with the child abuse
reporting requirements.
SIGNATURE DATE
ORGANIZATION:
ADDRESS:
CONTACT:
SERVICES:
SUMMARY OF SERVICES
VMS Family Counseling Services
2350 W. Shaw Avenue, Suite 116
Fresno, CA 93 711
Victoria Sanders, LMFT
(559) 573 -4194
Resource Familiy Training and Support
PROGRAM DESCRIPTJON:
Exhibit A
Page 1of3
VMS Family Counseling Services ("VMS") will provide training that allows resource
families to complete ongoing mandated training requirements that enhance their ability to
provide high quality parenting; and support services designed to increase the satisfaction
and retention of resource families.
VMS will train approximately 350 resource families in the first year providing core and
specialized courses sufficient to meet the training requirements for all resource families.
VMS will provide ongoing assessment of training needs of resource families and will
increase capacity to meet those needs up to approximately 700 resource families per year.
VMS will utilize a competency based training model to ensure families have the ability to
implement skills and strategies to support resource family role to provide safety, well-being
and permanence for children requiring out-of-home placement.
VMS will provide support services for resource families that are consistent with the
principles and values of Fresno County's Quality Parenting Initiative. Support services will
include coordination and/or faci.litation of monthly support groups and partnering with DSS
in .the planning and coordination of the Annual Let's Talk Conference celebrating resource
families.
CONTRACTOR RESPONSIBLITIES:
1. Utilize a Competency Based CWS training model to train and prepare resource
families, CWS staff, and community partners.
2. Provide CPR/First Aid certification training as needed and/or required by DSS.
3. Provide specialized training sessions identified by DSS staff to enhance and
support resource families' ability to meet the needs of the children in their homes.
4. Provide training that is located within the community and accessible to resource
families.
Exhibit A
Page 2of3
5. Provide alternatives to traditional classroom training via on-line training,
independent study or individuali zed one -on-one training as directed by DSS CWS
staff.
6. Provide monthly suppo 1t groups for resource families.
7. Coordinate with DSS recruitment and retention efforts.
8 . Provide information and support to newly licensed resource families.
9 . Coordinate e fforts with DSS CWS for placement stabi lization
10. Structure experiences that provide a link between training and application of
county specific policies.
11. Meet regularly with CWS staff to review the DSS training needs.
12. Submit monthly activity report indicating the number of train ing s held, meetings
attended, and results of self-report sat is faction surveys .
13. Consult with the DSS and mutually agree on any new trainings that are deemed
necessary for resource families .
COUNTY RESPONSIBIUTIES
1. Provide names and contact information of resource families needing to meet
training requirements .
2 . Notify resource families of times and locations of courses offered.
3 . Designate a contact person for CONTRACTOR to communicate with when
necessary.
4. Meet with CONTRACTOR monthly or as often as necessary, to exchange
pertinent information, resolve problems and assess training and support service
needs for resource families.
OUTCOMES
. -..
Outcome to be Reported
:., ..
'' ·• -· .•
Increased resource family
Core competency for parenting
Competency maltreated children.
Improve Reduced frustrations and
Resource feelings of being
Family overwhelmed for resource
families who pro vide care Retention for maltreated children.
Improve child p lacement
Child Stability, permanency, stability &
Permanency & well -be ing.
Well-Being
Exhibit A
Page 3of3
. -.·
Outcome lnd ica~or5 · . . .. . ..
'
Resource families will report greater
knowledge of trauma informed
strategies to provide care for maltreated
chi ld ren.
Resource families will report fewer
issues of frustration, feelings of being
overwhelmed or other indicators of
secondary trauma
Resource families will report greater
knowledge and importance of
permanency, stability and well-being for
children resulting from trauma-informed
instruction.
The above Outcomes may be modified, by the written mutual consent of VMS and DSS
during the contract term.
Exhibi t B 1 of 10
I BUDGET EXPEN S E CAliEGORY DESCRIPTIONS
July 1 ,, 2017 -June 30, 2018
NAME OF ORGANIZATION : VMS Family Counse ling Services
NAME OF PROJECT: Reso urce Fami ly Training & Support Serv ices
BUDGET SUMMARY -FY 17-18 ~7,/1 /17 -6 /30/18.)
Budget Categories AccounTNumoer· TOTAL BUDGET
SALARIES & BENEFITS
Personne l Salaries 0100 $236 ,600 I
Payro ll Taxes 0150 $23,660
Benefits 0200 $0
Subtota l! ........ $260 ,260
!SERVICES & SUPPLIES Budgeted Amount
!In surance 0250 $ 20 ,000
1
commun ications 0300 $ 5 ,960
:Office Exp ense 0350 $ 35 ,600 I
I
IE . I '
1
qu 1pmen t 0400 ~I $ 9 ,00 0
!Fac iliti es 0450 $ 11, 160
Trave l Costs 0500 $ '6 ,000
Program Supp li es 0550 $ 11,000
Consu ltancy/Subcon tracts 0600 $ 15 ,0 00
Fisca l & A udits 0650 $ 1 1 ,200
Training 0660 $ 4,000
Indirect Costs 0700 $ -
Subtotal.. ....... $ 1 28,920
TOTAL (Salaries/Benefits & Services/Supplies )1 $389,1 80
Ex hib it 8 2 of 10
BUDG ET EXPENSE CATEGORY DESCRIPTIONS
July 1, 2017 to June 30 , 2018
NAME OF ORGANIZATION: VMS Family Counseling Services
NAME OF PROJECT: Resource Fami ly T1raining & Support Servi ces
Account Expense Category Descri ptions Number Account Tota l
0100 Sa lari es $236 ,600
CEO $40 ,000
Prog ram Supe rvi sor $35 ,000
Trainers $110 ,000
Adm inistrativ e Staff $22 ,800
Part-T ime Trainer $28 ,800
0150 Payro ll Taxes $23 ,660
F ICA $18 ,100
SU I ;f>O ,OOU
0200 Benefits $0
0250 Insu rance $20 ,000
Malpracti ce Insu ra nce/General Liab ili ty $2 ,000
Ca r Insurance $1,440
Workers Compensation $16 ,560
0300 Communicat ions $5 ,960
Telep hone expenses $4 ,400
Internet $1,560
0350 Office· Expense $35 ,600
Ren t $30 ,800
Utiliti es $4 ,800
0400 Equ i pment $9 ,000
0450 Fac ilit ies $11 ,160
0500 Travel Costs $6 ,000
0550 Prog ram Supp lies $11 ,000
0600 Consu ltancy/Subcontracts $15 ,000
0650 Fisca l & Aud its $11,200
A ud it
Ex erna l Acco un ting and Reco rd Keep ing
0660 Training1 $4 ,000
0700 Ind i rect Costs $0
Budget Total $389 ,180
Exh ibit B 3 of 10
BUDG ET EXPEN S E CATEGORY DE SCRIPTIONS
July 1, 2018 -June 30, 2019
NAME OF ORGANIZATION: VMS Family Counseling Services
INAME OF PROJECT: Re source Family Training & Support Serv ices
BUDGET SUMMARY -FY 18 -19 (7/1/18 -6/30/19)
Budget Categories Account Numoer TOTAL BUDGET
SALARIES & B ENEFITS
Personne l Sa laries 0100 $258 ,230
Payroll Taxes 0150 $25 ,823
Benefits 0200 $0
Subtotal ........ $284,053
SERVICES & SUPPLIES Budgeted Amount
In surance 0250 $ 21 ,500 I
Communications 0300 I $ 5 ,160
Office Expense 0350 $ 37 ,500
Equipment 0400 $ 3,400
Fac ili t ies 0450 $ 5,000
Travel Costs 0500 $ 5 ,000
I
Program Supp li es 0550 $ 8 ,000
Consu ltancy /Subcontracts 0600 $ 10 ,000
Fisca l & Aud its 0650 $ 11,200
Training 0660 $ 4 ,000
Ind irect Costs 0700 $ -
Subtotal.. ...... $ 110,760
TOTAL (Salaries /Benefits & Services /Supplies) $394 ,813
Exhibi t B 4 of 10
BUDGET E XP E NSE CAliEGORY DES CRIPTIONS
July 11, 2018 to June 30, 20191
NAM E OF ORGANIZATION: VMS Family Couns eling S ervices
NAME OF PROJECT: Resource Family Training & Support Services
Account Expense Category Descriptions Number Account Tota l
0100 Salaries $258 ,230
CEO $46 ,800
Program Superv isor $37,450
Trainers $117 ,700
Adm inis trative Staff $24 ,600
Part-T ime Traine r $31 ,680
0150 Payroll Taxes $25 ,823
FICA $19 ,755
SUI :i>o ,uo~
0200 Benefits $0
0250 Insurance $21 ,500
Malpract ice Insurance /General Liability $2 ,000
Car Insu rance $1 ,500
Workers Compensation $18 ,000
0300 Communications $5 ,160
Te lephone expenses $3 ,600
Interne t $1 ,560
0350 Office Expense $37 ,500
Rent $32 ,700
Utilities $4 ,800
0400 Equipment $3 ,400 I
I
0450 Facilities $5 ,000 .
0500 Trave l Co s ts $5 ,000
0550 Program Supplies $8 ,000
0600 Cons ultancy/Subcontracts $10 ,000
0650 Fiscal & Audits $1 1,200
Aud it
Exerna l Accoun ti ng and Record Keeping1
0660 Trai ni ng $4 ,000
0700 Indirect Costs $0
Budget Total $394,813
Exh ib it B 5 o f 10
BUDGET EXPENSE CATEGORY DESCRIPTIONS
July 1, 20 19 -June 30, 2020
N'AME OF ORGANIZATION: VMS Fam ily Cou nseli ng Services
N'AME OF PROJECT: Reso u rce Fam ily T ra in ing & Support Services
BUDGET SUMMARY -Ju ly 1, 2019 -June 30 , 2020
(for each 12-month period )
Budget Categori es Account Number TOTAL BUDGET
SAL ARIES & BE N EF ITS
!Pe rso n ne l Sa la ries 0 100 I $339 ,636
I
Payroll T axes 0150 $33 ,963
Be ne fits 0200 $0
Su btotal. ....... $373 ,599
SERVIC ES & S UPP LI ES Budget ed Amou nt
I
Ins u ra nce 0250 I $ 27 ,775
Comm u n icati ons 0300 $ 6 ,600
Offi ce Ex pe nse 0350 $ 40 ,000
Equ ip m e nt 0400 $ 3,4 0 0
Fac iliti es 0450 $ 5 ,000
I
Travel Cost s 0500 $ 7 ,000
Prog ra m Suppl ies 0550 $ 10 ,0 00
Co ns u lt ancy/S u bco ntract s 0600 $ 6 ,000
F iscal & A ud its 0650 $ 12 ,000
Tra inin g 0660 $ 4 ,000
Ind irect Costs 0700 $ -
Subtot al.. ...... $ 121 ,775
TOTAL (Sa laries /Benefits & Services/S u ppl ies ) $495 ,374
Exhib it IB 6 of 10 ·
IBUDGEl' .EXP1EN S E CATEGORY D ESCRIPTION S
July 1, 2019 to .June 30 , 2020
NAME OF ORGANIZATION: VM S Family Couns eling S ervices
NAME OF PROJECT: Resource Fami ly Training & Support Services
Account Expense Category Descriptions Number Account Total
0100 Salaries $339 ,636
CEO $50,076
Program Superv isor $40,080
Train ers $189 ,000
Admin istrativ e Staff $26 ,400
Part-T im e Traine r $34 ,080
0150 Payroll Taxes $33 ,963
FICA $25 ,982
SUI ~( ,l:fl:l l
0200 Benefits $0
0250 In s urance $27 ,775
Malpractice Insurance/General Liability $2 ,500
Car In surance $1 ,500
Workers Compensa ti on $23 ,77 5
0300 Communicati ons $6 ,600
Telephone expenses $5 , 100
Internet $1 ,500
0350 Office Expense $40 ,000
Re nt $34 ,600
Utilities $5,400
0400 Equipment $3,400
0450 Facilities $5 ,000
0500 Travel Costs $7 ,000
0550 Program Supplies $10 ,000
0600 Consultancy/Subcontracts $6 ,000
0650 Fis c al & Audits $12,000
Audit
Exerna l Accounting and Record Keeping
0660 Training $4,000
0700 Indirect Costs $0
Budget Tota l $495,374
Exh ibit B 7 of 10
BUDGET EXPENSE CATEGORY DESCRIPTIONS
July 1, 2020 -June 30, 2021
NAME OF ORGANIZATION: VMS Family Counsel ing Services
NAME OF PROJECT: Resource Fami ly Training & Support Services
BUDGET SUMMARY -July 1, 2020 -June 30, 2021
(for each 12-month period)
Budget Categories Account Number TOTAL BUDGET
SALARIES & BENEFITS
Personnel Salaries 0100 $360,463
Payroll Taxes 0150 $36 ,046
Benefits 0200 $0
Subtotal.. ...... $396,509
SERVICES & SUPPLIES Budgeted Amount
Insurance 0250 $ 30 ,233
Communications 0300 $ 7,100
Office Expense 0350 $ 43 ,000
Equ ipment 0400 $ 4 ,000
Facil ities 0450 $ 5,000
Travel Costs 0500 $ 8 ,500
Program Suppl ies 0550 $ 10 ,000
Consultancy/Subcontracts 0600 $ 3 ,000
Fiscal & Audits 0650 $ 12,000
Tra ining 0660 $ 5 ,000
Indirect Costs 0700 $ -
Subtotal.. ...... $ 127,833
TOTAL (Salaries /Benefits & Services/Supplies ) $524,342
BUDGET EXPENSE CATEGORY DESCRIPTIONS
July· 1, 2020 to: June 30, 2021
I NAME OF ORGANIZATION: VMS Family Counseling Services
Resource Family Training & Support Services NAME OF PROJECT:
Account
Number
Oi100
0150
10300
!0350
10400
'0450
0500
0550
0600
0650
0660
0700
Expense Categ,ory Descriptions
Sa l aries
CEO
Program Supervisor
Tr ainers
Adm in istrative Staff
Trainer
PayroH Taxes
FICA
SU I
Benefits
Insurance
Malpractice Insurance/Genera l L iabil ity
Car In su rance
Workers Compensation
Commun ications
Telephone expenses
Internet
Office Expense
Rent
Utilities
Equ ipment
Facil ities
Trave ll Costs
Program Suppl ies
Consultancy/Subcontracts
Fiscal & Audits
Aud it
Exernal Accounti ng1 and Record Keep i ng1
Trainingi
Ind irect Costs
Exhibit B 8 of 1 O
Account Total
$360,463
$50 ,076
$42 ,877
$202 ,230
$28 ,800
$36,480
$36,046
$27 ,575
$8,4 /1
$0
$30,233
$3 ,000
$2 ,000
$25 ,.233
$7 ,1 00
$5 ,0 00
$2 ,1 00
$43 ,000
$37,600
$5,400
$4,000 '
$5 ,000
$10,000 1
$3,000
$12,000 :
$5 ,000
$0
$524 ,342
Exh ib it B 9 of 1 O
BUDGET EXPENSE CATEGORY DESCRIPTION S
July 1, 2021 -June 30, 2022
NAME OF ORGANIZATION: VMS Fam il y Counse li ng Serv ices
NAME OF PROJECT: Resource Fam il y Tra inin g & Support Serv ic es
BUDGET SUMMARY -July 1, 2021 -June 30, 2022
(for each 12-month period)
Budget Categories Account Number TOTAL BUDGET
SALARIES & BENEFITS
Personnel Sa laries 0100 $415 ,666
I
Payroll Taxes 01 '50 $41,566
Benefits 0200 $0
Subtotal.. ...... $457,232
SERVICES & SUPPLIES Budgeted Amount
Insurance 0250 $ 35 ,0 97
Commun ications 0300 $ 7,100
Office Expense 0350 $ 46 ,000
Equipmen t 0400 $ 4,000
Facil ities 0450 $ 6 ,000
Trave l Costs 0500 $ 8 ,500
Program S uppli es 0550 $ 10,000
Consu ltancy/Subcon tracts 0600 $ 2 ,500
Fisca l & Audits 0650 $ 13 ,000
Training 0660 $ 5 ,0 00
Indirect Costs 0700 $ -
Subtota l ........ $ 137,197
TOTAL (Salaries/Benefits & Services/Supplies ) $594,429
Exhibit B 10 of 10
BUDG ET EXPEN SE CATEGORY DESCRIPTION S
July 1, 20211 to June 30,, 2022
NAME OF ORGANl'ZATION: VMS Famil'y Counseling S ervices
NAME OF PROJECT: Resource Family Training & Support Services
Account Expense Category Descriptions Number Account Total
0100 Salaries $415,666
CEO $50,076
Program Supervisor $45 ,878
Trainers $288 ,512
Administrative Staff $31 ,200
0150 Payroll Taxes -$41 ,566
FICA $31 ,798
SUI $9,768
0200 Benefits $0
0250 Insurance $35 ,097
Malpractice In s urance/General Liability $3 ,500
Car I nsurance $2 ,500
Workers Compensation $29,097
Or300 Communications $7 ,100
Telephone expenses $5 ,000
Internet $2 ,100
0350 Office Expense $46 ,000
Rent $40 ,000
Utilities $6 ,000
0400 Equipment $4,000
0450 Facilities $6 ,000
0500 Travel Costs $8 ,500
0550 Program Supplies $10 ,000
0600 Consultancy/Sub
contracts $2,500
0650 Fi scal & Audits I $13 ,000
Audit
Exernal Accounting and Record Keeping
0660 Tra in ing $5 ,000
0700 Indirect Costs $0
Budg,et Total $594,429
SELF-DEALING TRANSACTION DISCLOSURE FORM
Exhibit C
Pager of 2
In order to conduct business with the County of Fresno (hereinafter referred to as "County"),
members of a contractor's board of directors (hereinafter referred to as "County Contractor"), must
disclose any self-dealing transactions that they are a party to while providing goods, performing
services, or both for the County. A se lf-dealing transact i on is defined below:
"A self-dealing transaction means a transaction to which the corporation is a party and in which one
or more of its directors has a material financial interest"
The defi nition above w i ll be ut i lized for purposes of completing this disclosure form .
INSTRUCTIONS
(1) Enter board member's name, job title (if applicable), and date this di sclosure is being made.
(2) Enter the boardl member's company/agency name and address.
(3) Describe in detail t ihe nature of the self-dealing transaction that is being disclosed to the
County. At a min i mum, i nclude a description of the following:
a. The name of the agency/company with which the corporation has the transaction; and
b. The nature of the material financ i al interest in the Corporation's transaction that the
board member has .
(4) Describe in detail why the self-dealing transaction is appropriate based on applicable
provis ions of the Corporations Code .
(5) Form must be signed by the board member that is involved in the se lf-dea l ing transaction
described in Sections (3) and (4).
(1) Compa ny Board Member Informat ion:
Name: Date:
Job Title :
(2) Company/Agency Name and Address:
(3) Disclosure (Please describe the nature of the se lf~dea lin g transaction you are a party to):
Exhibit C
Page 2of2
(4) Expla in why this se l f-dealing transaction is cons istent with the requirements of Corporat ions Code 5233 (a):
(5) Authorized Signature
Signature: I Date: I
Exhibit D
NOTICE OF CHILD ABUSE REPORTING LAW
The undersigned hereby acknowledges that Penal Code section 11166 and the contractual
obligations between County of Fresno (COUNTY) and VMS Family Counseling Services ,
related to provision of services, require that the undersigned report all known or suspected child
abuse or neglect to one or more of the agencies set forth in Penal Code (P.C.) section(§)
11165.9.
For purposes of the undersigned's chi ld abuse reporting requirements, "chi ld abuse or
neglect" includes physical injury inflicted by other than accidental means upon a child by
another person, sexual abuse as defined in P.C .. § 11165. l, neglect as defined in P.C. § 11165.2,
willful crue lty or unjustifiable punishment as defined in P.C. § 11165.3 , and un lawful corporal
punishment or injury as defined in P.C. § 11165.4.
A child abuse report shall be made whenever th e undersigned, in his or her professional
capacity or within the scope of his or her employment,. has knowledge of or observes a child
whom the undersigned knows or reasonably suspects has been the victim of chi ld abuse or
neglect. (P.C § 11166.) l'he child abuse report shall be made to any police department or
sheriff's department (not including a school district police or security department), or to any
county welfare department, including Fresno County Department of Social Services' 24 Hour
CARELINE. (See PC §11165.9 .)
For purposes of child abuse reporting, a "reasonable suspicion" means that it is
objectively reasonable for a person to entertain a suspicion, based upon facts that could cause a
reasonable person in a like position, drawing, when appropriate, on his or her training and
experience, to suspect child abuse or neglect. The pregnancy of a child does not, in and of
its el f, constitute a basis for reasonable suspicion of sexual abuse . (P.C . § 1l166(a)( 1 ).)
Substantia l! penalties may be imposed for failure to compl y with the se child abuse
repo11ing requirements. Further information and a cop y of the law may be obtained from the
County of Fresno Department of Social Services Director or designee .
I have read and understand the above statement and agree to comply with the child abuse
reporting requirements .
SIGNATURE DATE