HomeMy WebLinkAboutAgreement A-21-476 with CLFA.pdf1 FIRST AMENDMENT TO AGREEMENT
2 THIS FIRST AMENDMENT TO AGREEMENT (hereinafter "Amendment") is made and entered
3 into this __ day of __ , 2021 , by and between COUNTY OF FRESNO , a Political Subdivision of
4 the State of Californ ia , Fresno , California (hereinafter "COUNTY"), and Centro La Familia Advocacy
5 Services (CLFA), a California non-profit corporation , whose address is 302 Fresno St. Ste 102 ,
6 Fresno , California , 93796 (hereinafter "CONTRACTOR").
7 WITNESSETH:
8 WHEREAS , COUNTY and CONTRACTOR entered into Agreement number D-21-125 , dated
9 April 16th , 2021 (hereinafter "Agreement"), pursuant to which CONTRACTOR agreed to provide equity-
1 O focused community health outreach and support services to address the needs of COUNTY's
11 vulnerable populations including migrants , food and farmworkers , other essential workers and people
12 of color; and
13 WHEREAS , CONTRACTOR has provided such services , including through execution and
14 oversight of various subcontracts with local community benefit organizations skilled in the provision of
15 such services and possessing unique commun ity ties to vulnerable population groups to advance
16 health equity throughout the pandemic ; and
17 WHEREAS , COUNTY and CONTRACTOR now desire to amend the Agreement in order to
18 include certain required federal funding terms and conditions.
19 NOW, THEREFORE , for good and valuable consideration , the receipt and adequacy of which
20 is hereby acknowledged , COUNTY and CONTRACTOR agree as follows :
21 1 . That all references to "Exhibit D" in the Agreement shall be changed to read, "Revised
22 Exhibit D", attached hereto and incorporated herein by reference.
23 2. That Section 5.0 of the Agreement, located on page 4 , line 20 through line 25 , is
24 deleted in its entirety and replaced with the following :
25 "D. CONTRACTOR shall submit monthly quantitative reports, using reports template
26 attached hereto as Revised Exhibit D, with key metrics (e .g ., number of people receiving education
27 and outreach , number of vaccine/testing events supported , number of vaccine/testing events hosted ,
28 number of vaccines/tests administered) no later than the date CONTRACTOR submits its monthly
- 1 -
Agreement No. 21-476
16th Nov.
1 invoice to the COUNTY . COUNTY shall withhold ten percent (10%) of the CONTRACTOR's invoiced
2 amount when monthly metric reports are not completed .
3 CONTRACTOR's monthly invoices shall demonstrate a ten percent (10%) withholding from
4 subcontractors when monthly metric reports are not completed by the subcontractors or
5 CONTRACTOR. COUNTY will assess each invoice and determine if the ten percent (10%) withholding
6 will be applied to subcontractor level costs and/or to CONTRACTOR's total invoiced amount. Upon
7 completion of the monthly report , COUNTY shall pay CONTRACTOR the withheld amount."
8 3. "That Section 19 .A. of the Agreement, located on page 20 , line 26 through page 21 , line
9 8 , is deleted in its entirety and replaced with the following :
10 "A. COUNTY and CONTRACTOR recognize that CONTRACTOR is a recipient of
11 Federal funds under the terms of this Agreement. By signing this Agreement, CONTRACTOR agrees
12 to comply with applicable Federal suspension and debarment regulations, including but not limited to :
13 29 CFR 97.35, 29 CFR 1470 .35, 41 CFR 105-71.135, and Executive Order 12549. By signing this
14 Agreement , CONTRACTOR attests to the best of its knowledge and belief, that it and its principals :
15 1. Are not presently debarred , suspended , proposed for debarment, declared
16 ineligible, or voluntarily excluded by any Federal department or agency; and
17 2 . Shall not knowingly enter into any covered transaction with an entity or person who
18 is proposed for debarment under Federal regulations , debarred , suspended,
19 declared ineligible , or voluntarily excluded from participation in such transaction ."
20 COUNTY and CONTRACTOR agree that this Amendment is sufficient to amend the
21 Agreement and, that upon execution of this Amendment, the Agreement and this Amendment together
22 shall be considered the Agreement.
23 The parties agree that this Amendment may be executed by electronic signature as provided in
24 this section. An "electronic signature" means any symbol or process intended by an individual signing
25 this Amendment to represent their signature , including but not limited to (1) a digital signature ; (2) a
26 faxed version of an original handwritten signature ; or (3) an electronically scanned and transmitted (for
27 example by PDF document) of a handwritten signature. Each electronic signature affixed or attached
28 to this Amendment (1) is deemed equivalent to a valid original handwritten signature of the person
- 2 -
1 signing this Amendment for all purposes , including but not limited to evidentiary proof in any
2 administrative or judicial proceeding , and (2) has the same force and effect as the valid original
3 handwritten signature of that person . The provisions of this section satisfy the requirements of Civil
4 Code section 1633 .5, subd ivision (b), in the Uniform Electronic Transaction Act (Civil Code , Division 3,
5 Part 2, Title 2.5, beginning with section 1633.1 ). Each party using a digital signature represents that it
6 has undertaken and satisfied the requirements of Government Code section 16 .5, subdivision (a),
7 paragraphs (1) through (5), and agrees that each other party may rely upon that representation . This
8 Amendment is not conditioned upon the parties conducting the transactions under it by electronic
9 means and either party may sign this Amendment with an original handwritten signature .
1 O The Agreement , as hereby amended , is ratified and con ti nued. All prov isions , terms ,
11 covenants , conditions and promises contained in the Agreement and not amended herein shall rema in
12 in full force and effect.
13 //
14 //
15 //
16
17
18
19
20
21
22
23
24
25
26
27
28
-3 -
1 IN WITNESS WHEREOF, the parties hereto have executed this Amendment as of the day and
2 year first hereinabove written .
3
4
5 1.µ.....::........:::....:~__.:i..::;.:...-'.:::a~w:t:....-------
6 (Authorized Signature)
7 Robert Solis Chairman of the Board
Print Name & Title
8
9
10
11
12
13
14
15
16
17
18
302 Fresno Street Suite 102
Fresno CA 93706
Mailing Address
FOR ACCOUNTING USE ONLY :
19 Fund:0001
20 Subclass : 10000
21 ORG :56201019
22 Account:7295
23
24
25
26
27
28
Steve ran au, Cha irman of the Board
of Supervisors of the County of Fresno
ATTEST:
Bernice E. Seidel
Clerk of the Board of Supervisors
County of Fresno , State of California
By : --',;:d:=,1-t, __ !:J~o~____..C_,._l 4"-f, ~~~=-----
Dep t]
-4 -
UNITED IN HEAL TH EQUITY (UHE) MONTHLY PROGRESS REPORT [MMDDYYYY] PART A: QUALITATIVE/NARRATIVE SECTION Revised Exhibit D Page 1 of 5 For each of your five-overarching scope of work focus areas: Recruitment, Training, and Material Development; COVID-19 Outreach, Education and Support; COVID-19 Vaccine Outreach Education and Support; Transportation Access, and Evaluation, succinctly describe your activity successes, challenges/lessons learned and what changes, if any, you plan to implement to ensure project success. For each activity completed, include supporting back-up documentation. In addition, if there were any administrative challenges during this reporting period, such as changes in leadership, that made it difficult to accomplish any of the objectives, please note them in section C of this report. FOCUS AREA 1: RECRUITMENT, TRAINING AND MATERIAL DEVELOPMENT Objective: 1.1: Recruitment, Hiring and Training As a result of your recruitment, how many staff did you hire to support your COVID-19 related efforts? What were the language needs met? Objective 1.2: Educational Training What type of trainings did you offer? How many total staff completed the trainings? Document number of trained Promotoras, language(s) trained in and agency represented. Objective 1.3: Develop, Adopt or Translate Educational Material Did you develop, adapt, or translate any materials to meet the linguistic and cultural needs of the community served, if so, which ones? 1
UNITED IN HEAL TH EQUITY (UHE) FOCUS AREA II: COVID-19 OUTREACH, EDUCATION AND SUPPORT Objective: 2.1 Coordinate COVID-19 Outreach and Education Revised Exhibit D Page 2 of 5 Describe your overall plan for coordinated COVID-19 outreach and education and how you supported the partnering agencies. Objective: 2.2: Implement COVID-19 Outreach, Education and Support What are some key successes and challenges from your implementation of preventive COVID-19 health education and support strategies? What method of reach proved most successful and what were some learnings? Objective: 2.3: Develop Educational Videos What videos were developed and in what languages? Provide copies of the videos created for public dissemination. Objective 2.4: Media Activities Provide a brief description of your communications plan. Identify your planned media strategies. Provide interview dates, and media collateral to be used, if applicable. FOCUS AREA Ill: COVID-19 VACCINE OUTREACH, EDUCATION AND SUPPORT Objective 3.1: Coordinate Vaccine Outreach and Education Describe your overall plan for coordinated vaccine outreach and education and how you supported the partnering agencies. Objective 3.2: Implement COVID-19 Vaccine Outreach and Education What are some key successes and challenges from your implementation of the vaccine outreach and health education strategies? What method of outreach and health education proved most successful and what were some lessons learned? Objective 3.3: Implement Vaccine Clinic Site Support What are some key successes and challenges from your implementation of the vaccine site support? What communities did you target? How many total clinics were supported and in what ways did you lend support? What were some of the lessons learned? Objective 3.4: Media Activities Provide a brief description of your communications plan. Identify your planned media strategies. Provide interview dates, and media collateral to be used, if applicable. 2
UNITED IN HEAL TH EQUITY (UHE) FOCUS AREA IV: TRANSPORTATION ACCESS Objective 4.1: Assessment of Transportation Needs Revised Exhibit D Page 3 of 5 Provide your needs assessment for transportation services to and from vaccine sites. Where were most transportation needs identified? Objective 4.2: Provision of Transportation Services to Rural Farmworkers Describe the plan for providing transportation access to individuals with vaccine appointments. Provide city/zip codes where you !expensed most time and funds? Objective 4.3: Communication and Tracking What methods of communication did you use to ensure farmworkers had knowledge regarding this service? How were calls handled, tracked, and processed? FOCUS AREA V: EVALUATION Objective 5.1: Lessons Learned and Best Practices Overall, what were some of the lessons learned in planning, developing, and implementing the COVID-19 outreach, education, vaccine support and transportation? What were the perceptions, attitudes, and beliefs towards the vaccine? What were Isome of the gaps in knowledge? Was there anything that really stood out in any of the communities served? Objective 5.2: Impact Was there anything that really stood out in any of the communities served? How many total individuals were served by each of the Iagencies? 3
UNITED IN HEAL TH EQUITY (UHE) Revised Exhibit D Page 4 of 5 Below is the quantitative section of the bi-monthly progress report. Please make sure to include quantitative information for each activity completed. Note: number of people reached refers to the number of people you spoke to, interacted with, gave materials to etc. If you would like to include additional information, you may do so at the end of this table. PART B: QUANTITATIVE SECTION ACTIVITY OBJECTIVE NUMBER OF VACCINE EVENTS TOTAL NUMBER OF PEOPLE REACHED COMMUNICATION METHODS EVALUATION/TRACKING NUMBER SUPPORTED AND LOCATIONS BY ZIP CODE, AGE, UTILIZED AND NUMBER OF TOOLS USED (if applicable) LANGUAGE, RACE/ ETHNICITY AND MATERIALS DISSEMINATED BY PRIMARY OCCUPATION LANGUAGE 4
UNITED IN HEAL TH EQUITY (UHE) PART C: ADMINISTRATIVE UPDATE Revised Exhibit D Page 5 of 5 If there were any changes to your key staff or leadership team that made it difficult to accomplish any of the objectives above, please note them in this section. PART D: PROVIDE ONE TO TWO SUCCESS STORIES 5