HomeMy WebLinkAboutAgreement A-21-490 with Community Action Partnership of Madera County.pdf- 1 -
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AMENDMENT I TO AGREEMENT No. 20-160
THIS AMENDMENT I TO AGREEMENT (hereinafter “Amendment”) is made and entered into
this ____ day of ____________, 2021, by and between COUNTY OF FRESNO, a Political Subdivision
of the State of California, Fresno, California, hereinafter referred to as “COUNTY”, and Community
Action Partnership of Madera County, a California Non-Profit Corporation, whose address is 1225
Gill Avenue, Madera, CA 93637, hereinafter referred to as “SUBRECIPIENT”.
WITNESSETH:
WHEREAS, COUNTY and SUBRECIPIENT entered into Agreement number 20-160, dated the
28th of April 2020, to provide Emergency Solutions Grant homeless services; and
WHEREAS, COUNTY, through its Department of Social Services (DSS), is the Administrative
Entity for Coronavirus Aid, Relief, And Economic Security (CARES) Act Allocation of Emergency
Solutions Grant- Coronavirus (ESG-CV) allocated to the Fresno Madera Continuum of Care (FMCoC)
by the California Department of Housing and Community Development (HCD) to administer and
implement the Emergency Solutions Grant (ESG) in the Fresno Madera Continuum of Care (FMCoC)
jurisdiction, in accordance with the provisions of 24 CFR Part 576 (as now in effect and as may be
amended from time to time) and the California Code of Regulations Title 25, Division 1, Chapter 7,
Subchapter 20; and
WHEREAS, the FMCoC has a need for coordinated homeless services to address
homelessness throughout the Counties of Fresno and Madera; and
WHEREAS, COUNTY, as the administrative entity of HCD ESG-CV funding, is required to
collaborate and consult with the FMCoC regarding the use of HCD ESG-CV funds and the designation
of services and service provision in meeting the homeless needs in the community; and
WHEREAS, SUBRECIPIENT is willing and able to provide homeless services; and
WHEREAS, COUNTY and SUBRECIPIENT now desire to amend Agreement No. 20-160
regarding changes as stated below.
NOW, THEREFORE, in consideration of the mutual covenants, terms, and conditions herein
contained, the parties hereto agree as follows:
1.That the existing County Agreement No. 20-160, Page Two (2), Section Two (2)
Agreement No. 21-490
16th November
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beginning with Line Eighteen (18), with the number “2” and ending on Page Two (2), Line Twenty-
Three (23) with the word “performance,” be deleted and the following inserted in its place:
“2. TERM
The term of this Agreement shall commence on April 28, 2020, through and including
June 30, 2022. This Agreement may be extended for one (1) additional twelve (12) month period upon
approval of both parties no later than thirty (30) days prior to the first day of the next extension period.
The Director of the Department of Social Services or designee is authorized to execute such written
approval on behalf of COUNTY based on SUBRECIPIENT’s satisfactory performance.”
2.That the existing County Agreement No. 20-160, Page Three (3), Section Four (4)
beginning with Line Sixteen (16), with the number “4” and ending on Page Four (4), Line Seven (7)
with the word “COUNTY,” be deleted and the following inserted in its place:
“4. COMPENSATION
For actual services provided pursuant to the terms and conditions of this Agreement,
COUNTY agrees to pay SUBRECIPIENT and SUBRECIPIENT agrees that SUBRECIPIENT will be
reimbursed for its expenses in providing services under this Agreement in accordance with Exhibit B-2,
“Budget Summary,” attached hereto and by this reference incorporated herein. Mandated travel shall
be reimbursed based on actual expenditures and mileage reimbursement shall be at
SUBRECIPIENT’s adopted rate per mile, not to exceed the IRS published rate.
In no event shall the cumulative total of this Agreement exceed Seven Hundred
Nineteen Thousand, Nine Hundred Ninety-Four and No/100 Dollars ($719,994.00). For the period April
28, 2020 through December 31, 2020, in no event shall services performed under this Agreement be
in excess of One Hundred Six Thousand and No/100 Dollars ($106,000.00). For the period January 1,
2021 through November 15, 2021, in no event shall services performed under this Agreement be in
excess of One Hundred Forty-Four Thousand and No/100 Dollars ($144,000.00). For the period
November 16, 2021 through June 30, 2022, in no event shall services performed under this
Agreement be in excess of Two Hundred Twenty-Four Thousand, Three Hundred Forty-Seven and
No/100 Dollars ($224,347.00). For the period July 1, 2022 through June 30, 2023, in no event shall
services performed under this Agreement be in excess of Two Hundred Forty-Five Thousand Six
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Hundred Forty-Seven and No/100 Dollars ($245,647.00). Payments by COUNTY shall be in arrears,
for services provided during the preceding month, within forty-five (45) days after receipt, verification,
and approval of SUBRECIPIENT’s invoices by COUNTY.
It is understood that all expenses incidental to SUBRECIPIENT'S performance of
services under this Agreement shall be borne by SUBRECIPIENT. If SUBRECIPIENT should fail to
comply with any provision of the Agreement, COUNTY shall be relieved of its obligation for further
compensation. Any compensation which is not expended by SUBRECIPIENT pursuant to the terms
and conditions of this Agreement shall automatically revert to COUNTY.”
3.That all references in existing COUNTY Agreement No. 20-160 to Exhibit A shall be
changed to read “Exhibit A-2,” which is attached hereto and incorporated herein by this
reference.
4.That all references in existing COUNTY Agreement No. 20-160 to Exhibit B shall be
changed to read “Exhibit B-2,” which is attached hereto and incorporated herein by this
reference.
5.COUNTY and SUBRECIPIENT agree that this Amendment I is sufficient to amend
Agreement No. 20-160 and, that upon execution of this Amendment I, the original Agreement and this
Amendment I, shall together be considered the Agreement.
The Agreement, as hereby amended, is ratified and continued. All provisions, terms,
covenants, conditions, and promises contained in this Agreement not amended herein shall remain in
full force and effect. This Amendment I shall become effective upon execution on the day first written
hereinabove.
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1 IN WITNESS WHEREOF , the parties hereto have executed th is Amendment as of the day and
2 year first hereinabove written .
3 ATTEST:
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SUBRECIPIENT:
COMMUNITY ACTION PARTNERSHIP OF
MADERA COUNTY
~lilttcu
Mattie Mendez , Executive Dir1 tor of
Community Action Partnersh i p of
Madera County
Mailing Address :
1225 Gill Avenue
Madera , CA 93637
Phone No .: (559) 673-9173
Contact: Executive Director
Fund/Subclass :
O rgan ization :
Account/Program :
$182 ,634
Fund/Subclass :
Organization :
Account/Program :
$537 ,360
DEN :cwc
0001/10000
56107094
7870
0001/10000
56107092
7870
COUNTY OF FRESNO
Stev~u, Cha irm an of the Board of
Supervisors of the Coun ty of Fresno
ATTEST:
Bernice E . Seidel
Clerk of the Board of Supervisors
County of Fresno , State of California
By c:1f'W e,,, tf
Deputy
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Exhibit A-2
Page 1 of 4
SUMMARY OF SERVICES
ORGANIZATION: Community Action Partnership of Madera County, Inc.
ADDRESS: 1225 Gill Avenue, Madera, CA 93637
SERVICE ADDRESS: 1225 Gill Avenue, Madera, CA 93637
SERVICES: Housing and Community Development Emergency Solutions
Grant for Homeless Services in Madera County
TELEPHONE: (559) 673-9173
CONTACT: Mattie Mendez, Executive Director
EMAIL: mmendez@maderacap.org
CONTRACT PERIOD: April 28, 2020 to December 31, 2020
January 1, 2021 to November 15, 2021
November 16, 2021 to June 30, 2022
July 1, 2022 to June 30,2023 (optional)
CORE SERVICES
Community Action Partnership of Madera County, Inc. (CAPMC) will use the California
Department of Housing and Community Development (HCD) Emergency Solutions
Grant (ESG), to administer services to homeless individuals and families in Madera
County in accordance with ESG regulations. CAPMC will provide the following services
to assist homeless individuals attain stable permanent housing: Rapid Rehousing,
Homeless Prevention, Emergency Shelter, and Street Outreach. CAPMC will also utilize
the Homeless Management Information System (HMIS) approved by the Fresno
Madera Continuum of Care to collect and record data.
Two FTE staff will provide ESG services and include an ESG Program Coordinator/
Outreach Worker and an ESG Case Manager/Outreach Worker. These staff will be
supervised by CAPMC’s Community Services Program Manager to ensure program
objectives are met.
CAPMC staff will seek out homeless individuals and families and attempt to provide
housing services to participants. CAPMC will provide Emergency Shelter in the form of
hotel/motel vouchers when no appropriate emergency shelter is available and will
document alternate options attempted. Staff will work with participants to assist with
finding, applying for, and obtaining permanent housing. Rapid rehousing financial
assistance will be provided as appropriate along with case management services. Staff
will meet with program participants at least three times a month in order to ensure
Exhibit A-2
Page 2 of 4
clients are able to achieve their personal goals including obtaining and maintaining
permanent housing. Homeless Prevention will be provided to individuals and families at-
risk of becoming homeless. The income of all participants must be below 30% of
Madera County’s median income as determined annually by HUD and must be verified
and documented in each case file.
CAPMC will utilize ESG funds to prevent, prepare, and respond to Coronavirus to
individuals and families who are homeless or receiving homeless assistance to the
extent possible.
TARGET POPULATION
•Individuals and families, defined by 24 CFR 576.2, as homeless or at-risk, with
an income below 30% of Madera County’s median income.
HOUSING FIRST SERVICES
All services must follow a Housing First model. Compliance with Housing First requires
the following: 1. Low barriers to entry; 2. Intake process is expedited, client-centered,
and flexible; 3. Access to housing is without preconditions; 4. Families and individuals
are connected to permanent housing as early as possible in case planning; 5.
Temporary housing/emergency shelter is offered; 6. Services are client-centered and
delivered in accordance with evidence-based practices; 7. Leases or contractual
agreements are used and reflect the same rights and responsibilities as other tenants;
and 8. Every effort is made to prevent a return to homelessness.
PROGRESSIVE ENGAGEMENT
Services will be provided in compliance with the Progressive Engagement approach.
Progressive Engagement emphasizes the individual needs of each family and seeks to
provide the most minimal amount of assistance required, focused on the most urgent
and immediate needs. The goal of Progressive Engagement is to empower individuals
and families to resolve their own housing crisis to the greatest extent that they are able,
build on each household’s strengths, and foster self-sufficiency.
To comply with the Progressive Engagement model, CAPMC will provide services to
each household based on an individualized assessment of each budget and require that
a portion of rental expenses be paid from the program outset, even if that amount is
minimal. CAPMC will closely monitor the progress and needs of the household to
determine those that require additional assistance and intervene with additional support
if a need is identified.
COUNTY RESPONSIBILITIES
The County will meet with CAPMC staff monthly, or as often as needed, for service
coordination, problem/issue resolution, information sharing, training, review, and
monitoring of services.
Exhibit A-2
Page 3 of 4
CAPMC RESPONSIBILITIES
CAPMC shall:
•Provide annual Civil Rights training to their staff in the beginning of every
calendar year and will provide relevant proof to the County by April 1st
•Provide 100% match contribution for all ESG funds requiring match, as notified
by the County, and will provide verification of match prior to start of the Fiscal
Year or upon request by the County.
•Adhere to all ESG Regulations including but not limited to 24 CFR 576, CCR Title
25, Division 1, Chapter 7, Subchapter 20, CPD Notice 20-08, and CPD Notice
21-05 as appropriate.
•Maintain membership in good standing in the Fresno Madera Continuum of Care
(FMCoC) as defined by FMCoC bylaws and participate in the Coordinated Entry
System (CES).
•Utilize the FMCoC CES for all clients served under ESG.
•Complete coordinated entry-approved assessments and enter all required data
into HMIS within 72-hours of program entry.
•Provide ESG services described on the previous page under Core Services and
as detailed in CAPMC's response to County’s RFP 19-011.
•Provide hotel/motel vouchers, in accordance with ESG regulations, to homeless
households only when the Emergency Shelter is full.
•Notify the County if a position becomes vacant or if a vacancy is filled within 10
business days of an event.
MONTHLY REPORTS
CAPMC shall provide complete and accurate monthly activity reports to the County of
Fresno, in a report format approved by the County by the 10th of each month.
PERFORMANCE OUTCOMES
The following outcomes are to be met within the specified contract terms:
April 28, 2020 to December 31, 2020
•15 households assisted with Emergency Shelter
•10 households assisted with Homeless Prevention Services
•10 households assisted with Rapid Rehousing financial assistance
•Contact made with 100 unsheltered homeless through Street Outreach
•100% of HMIS entries made within 72 hours of program entry
•75% of households assisted will exit to permanent housing
Exhibit A-2
Page 4 of 4
January 1, 2021 to November 15, 2021
•65 households assisted with Emergency Shelter
•5 households assisted with Homeless Prevention Services
•4 households assisted with Rapid Rehousing financial assistance
•100% of HMIS entries made within 72 hours of program entry
•75% of households assisted will exit to permanent housing
November 16, 2021 to June 30, 2022
Program Goals:
•30 households assisted with Emergency Shelter
•20 households assisted with Homeless Prevention Services
•5 households assisted with Rapid Rehousing financial assistance
•Contact made with 100 unsheltered homeless through Street Outreach
•100% of HMIS entries made within 72 hours of program entry
Program Outcomes:
•75% of households assisted with Emergency Shelter will be assessed and
referred for match through the FMCoC Coordinated Entry System
•75% of households assisted with Emergency Shelter will exit to a permanent
housing destination
•75% of households assisted with Homeless Prevention will retain housing at 6
months after exiting the program
•60% of all households assisted will be referred to outside services including but
not limited to services for physical health, behavioral health, money
management, or employment
July 1, 2022 to June 30, 2023
Program Goals:
•33 households assisted with Emergency Shelter
•25 households assisted with Homeless Prevention Services
•9 households assisted with Rapid Rehousing financial assistance
•Contact made with 200 unsheltered homeless through Street Outreach
•100% of HMIS entries made within 72 hours of program entry
Program Outcomes:
•75% of households assisted with Emergency Shelter will be assessed and
referred for match through the FMCoC Coordinated Entry System
•75% of households assisted with Emergency Shelter will exit to a permanent
housing destination
•75% of households assisted with Homeless Prevention will retain housing at 6
months after exiting the program
•60% of all households assisted will be referred to outside services including but
not limited to services for physical health, behavioral health, money
management, or employment
Exhibit B-2
Page 1 of 4
Rapid Rehousing 42,400.00$
Operational Expenses
Housing Relocation and Stabilization Services
Short- and Medium- Term Rental Assistance
Emergency Shelter 15,900.00$
Operational Expenses
Direct Client Assistance
Street Outreach 15,900.00$
Operational Expenses
Direct Client Assistance
Homelessness Prevention 21,200.00$
Operational Expenses
Direct Client Assistance
Homeless Management Information System (HMIS)10,600.00$
Hardware
Software
Training and Technical Assistance
TOTAL 106,000.00$
Community Action Partnership of Madera County Budget
April 28, 2020 - December 31, 2020
Exhibit B-2
Page 2 of 4
Rapid Rehousing 60,000.00$
Operational Expenses
Housing Relocation and Stabilization Services
Short- and Medium- Term Rental Assistance
Emergency Shelter 69,000.00$
Operational Expenses
Direct Client Assistance
Homelessness Prevention 15,000.00$
Operational Expenses
Direct Client Assistance excluding rental assistance
TOTAL 144,000.00$
Community Action Partnership of Madera County Budget
January 1, 2021 - November 15, 2021
Exhibit B-2
Page 3 of 4
Rapid Rehousing 21,820.00$
Operational Expenses
Housing Relocation and Stabilization Services
Short- and Medium- Term Rental Assistance
Emergency Shelter 80,220.00$
Operational Expenses
Direct Client Assistance
Street Outreach 41,586.00$
Operational Expenses
Direct Client Assistance
Homelessness Prevention 55,448.00$
Operational Expenses
Direct Client Assistance
Homeless Management Information System (HMIS)25,273.00$
Hardware
Software
Training and Technical Assistance
TOTAL 224,347.00$
Community Action Partnership of Madera County Budget
November 16, 2021 - June 30, 2022
Exhibit B-2
Page 4 of 4
Rapid Rehousing 62,000.00$
Operational Expenses
Housing Relocation and Stabilization Services
Short- and Medium- Term Rental Assistance
Emergency Shelter 45,912.00$
Operational Expenses
Direct Client Assistance
Street Outreach 45,912.00$
Operational Expenses
Direct Client Assistance
Homelessness Prevention 61,216.00$
Operational Expenses
Direct Client Assistance
Homeless Management Information System (HMIS)30,607.00$
Hardware
Software
Training and Technical Assistance
TOTAL 245,647.00$
Community Action Partnership of Madera County Budget
July 1, 2022 - June 30, 2023