HomeMy WebLinkAboutAgreement A-21-491 with Community Action Partnership of Madera County Inc.pdfCOUNTY OF FRESNO
Fresno, CA
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AGREEMENT
THIS AGREEMENT is made and entered into this ____ day of _____________, 2021, by and
between the COUNTY OF FRESNO, a Political Subdivision of the State of California, hereinafter
referred to as “COUNTY,” and Community Action Partnership of Madera County, a California Non-
Profit Corporation, whose address is 1225 Gill Avenue, Madera, CA 93637, hereinafter referred to as
“SUBRECIPIENT.”
W I T N E S S E T H:
WHEREAS, COUNTY, through the Department of Social Services (DSS), is the Administrative
Entity for Emergency Solutions Grants Program – Coronavirus (ESG-CV) funds, authorized by the
Coronavirus Aid, Relief, and Economic Stimulus (CARES) Act, Title XII, Homeless Assistance Grants
Section, allocated to the Fresno Madera Continuum of Care (FMCoC) by the California Department of
Housing and Community Development (HCD) to administer and implement ESG-CV in the FMCoC’s
jurisdiction, in accordance with the provisions of 24 CFR Part 576 (as now in effect and as may be
amended from time to time) and the California Code of Regulations Title 25, Division 1, Chapter 7,
Subchapter 20; and
WHEREAS, COUNTY, as the administrative entity of HCD ESG-CV funding is required to
collaborate and consult with the FMCoC regarding the use of HCD ESG-CV funds and the designation
of services and service provision in meeting the homeless needs in the community; and
WHEREAS, COUNTY issued Request for Proposal (RFP) No. 21-061 for ESG Homeless
Services to prevent, prepare for, and respond to coronavirus among individuals and families who are
experiencing homelessness or receiving homeless assistance throughout the County of Fresno and
Madera; and
WHEREAS, SUBRECIPIENT responded to said RFP and was selected to provide services in
accordance with the RFP and SUBRECIPIENT’S submitted response.
NOW, THEREFORE, in consideration of their mutual covenants, terms, and conditions,
hereinafter set forth, the sufficiency of which is acknowledged, the parties agree as follows:
1.OBLIGATIONS
A. SUBRECIPIENT shall perform all services as set forth in Exhibit A, Summary of
Agreement No. 21-491
16th November
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Services, attached hereto and incorporated herein by this reference.
B.SUBRECIPIENT shall provide specified services and activities pursuant to the
program expenses detailed in Exhibit B, Budget Summary, attached hereto and incorporated herein by
this reference.
C.SUBRECIPIENT shall participate in monthly, or as needed, meetings with staff
from COUNTY’s DSS to discuss requirements, data reporting, training, policies and procedures,
overall program operations, and any problems or foreseeable problems that may arise.
D.SUBRECIPIENT shall maintain membership in the FMCoC and participate in
Coordinated Entry throughout the term of this Agreement, as described in Exhibit A. If, for any reason,
this status is not maintained, the COUNTY may terminate this Agreement pursuant to Section Three
(3)of this Agreement.
2.TERM
The term of this Agreement shall commence on November 16, 2021 through and
including July 31, 2022.
3.TERMINATION
A.Non-Allocation of Funds - The terms of this Agreement, and the services to be
provided hereunder, are contingent on the approval of funds by the appropriating government agency.
Should sufficient funds not be allocated, the services provided may be modified, or this Agreement
terminated, at any time by giving SUBRECIPIENT thirty (30) days advance written notice.
B.Breach of Contract- COUNTY may immediately suspend or terminate this
Agreement in whole or in part, where in the determination of COUNTY there is:
1)An illegal or improper use of funds;
2)A failure to comply with any term of this Agreement;
3)A substantially incorrect or incomplete report submitted to COUNTY;
4) Improperly performed service.
In no event shall any payment by COUNTY constitute a waiver by COUNTY of any
breach of this Agreement or any default which may then exist on the part of SUBRECIPIENT. Neither
shall such payment impair or prejudice any remedy available to COUNTY with respect to the breach or
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default. COUNTY shall have the right to demand of SUBRECIPIENT the repayment to COUNTY of
any funds disbursed to SUBRECIPIENT under this Agreement, which in the judgment of COUNTY
were not expended in accordance with the terms of this Agreement. SUBRECIPIENT shall promptly
refund any such funds upon demand.
C.Without Cause- Under circumstances other than those set forth above, this
Agreement may be terminated by SUBRECIPIENT or COUNTY or COUNTY’s DSS Director, or
designee, upon the giving of thirty (30) days advance written notice of an intention to terminate this
Agreement.
4.COMPENSATION
For actual services provided pursuant to the terms of the Agreement, COUNTY agrees
to pay SUBRECIPIENT and SUBRECIPIENT agrees to receive compensation in accordance with
Exhibit B, Budget Summary. Mandated travel shall be reimbursed based on actual expenditures and
mileage reimbursement shall be at SUBRECIPIENT’s adopted rate per mile, not to exceed the IRS
published rate.
In no event shall compensation paid for services performed under this Agreement be in
excess of Six Hundred Eighty-Two Thousand, Three Hundred Twenty-Four and No/ 100 Dollars
($682,324) during the term of this Agreement. Payments by COUNTY shall be in arrears, for services
provided during the preceding month, within forty-five (45) days after receipt, verification, and approval
of SUBRECIPIENT’s invoices by COUNTY.
It is understood that all expenses incidental to SUBRECIPIENT’s performance of
services under this Agreement shall be borne by SUBRECIPIENT. If SUBRECIPIENT should fail to
comply with any provisions of the Agreement, COUNTY shall be relieved of its obligation for further
compensation. Any compensation which is not expended by SUBRECIPIENT pursuant to the terms
and conditions of this Agreement shall automatically revert to COUNTY. The services provided by
SUBRECIPIENT under this Agreement are funded in whole or in part by the State of California. In the
event that funding for these services is delayed by the State Controller, COUNTY may defer payment
to SUBRECIPIENT. The amount of the deferred payment shall not exceed the amount of funding
delayed by the State Controller to COUNTY. The period of time of the deferral by COUNTY shall not
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exceed the period of time of the State Controller’s delay of payment to COUNTY plus forty-five (45)
days.
5.INVOICING
SUBRECIPIENT shall invoice COUNTY’s DSS in arrears by the tenth (10th) of each
month for expenditures incurred and services rendered in the previous month to:
DSSInvoices@fresnocountyca.gov. Payments by COUNTY’s DSS shall be in arrears for actual
services provided during the preceding month, within forty-five (45) days after receipt, verification, and
approval of SUBRECIPIENT’s invoices by COUNTY’s DSS. A Monthly Activity Report (MAR) shall
accompany the invoice, reflecting services supported by the invoiced expenditures and be in a form
and in such detail as acceptable to COUNTY’s DSS. All final claims for funding shall be submitted by
SUBRECIPIENT within sixty (60) days following the final month of services. In addition, for invoices
received sixty (60) days after the expiration of each term of this Agreement or termination of this
Agreement, at discretion of COUNTY’s DSS Director or designee, COUNTY’s DSS shall have the right
to deny payment of any additional invoices received.
At the discretion of COUNTY’s DSS Director or designee, if an invoice is incorrect or is
otherwise not in proper form or detail, COUNTY’s DSS Director or designee shall have the right to
withhold full payment of the invoice that is incorrect or improper after five (5) days prior written notice
or email correspondence to SUBRECIPIENT. SUBRECIPIENT agrees to continue to provide services
for a period of ninety (90) days after written or email notification of an incorrect or improper invoice. If
after the ninety (90) day period the invoice(s) is still not corrected to COUNTY’s DSS satisfaction,
COUNTY or COUNTY’s DSS Director or designee may elect to terminate this Agreement, pursuant to
the termination provisions stated in Paragraph Three (3) of this Agreement.
6.INDEPENDENT CONTRACTOR
In performance of the work, duties and obligations assumed by SUBRECIPIENT under
this Agreement, it is mutually understood and agreed that SUBRECIPIENT, including any and all of
SUBRECIPIENT’s officers, agents, and employees will at all times be acting and performing as an
independent contractor, and shall act in an independent capacity and not as an officer, agent, servant,
employee, joint venturer, partner, or associate of COUNTY. Furthermore, COUNTY shall have no right
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to control or supervise or direct the manner or method by which SUBRECIPIENT shall perform its work
and function. However, COUNTY shall retain the right to administer this Agreement so as to verify that
SUBRECIPIENT is performing its obligations in accordance with the terms and conditions thereof.
SUBRECIPIENT and COUNTY shall comply with all applicable provisions of law and
the rules and regulations, if any, of governmental authorities having jurisdiction over matters the
subject thereof.
Because of its status as an independent contractor, SUBRECIPIENT shall have
absolutely no right to employment rights and benefits available to COUNTY employees.
SUBRECIPIENT shall be solely liable and responsible for providing to, or on behalf of, its employees
all legally-required employee benefits. In addition, SUBRECIPIENT shall be solely responsible and
save COUNTY harmless from all matters relating to payment of SUBRECIPIENT’s employees,
including compliance with Social Security withholding and all other regulations governing such matters.
It is acknowledged that during the term of this Agreement, SUBRECIPIENT may be providing services
to others unrelated to COUNTY or to this Agreement.
7.MODIFICATION
A.Any matters of this Agreement may be modified from time to time by the written
consent of all the parties without, in any way, affecting the remainder.
B.Notwithstanding the above, changes to line items in Exhibit B, Budget Summary,
in an amount not to exceed ten percent (10%) of the total maximum compensation payable to the
SUBRECIPIENT as identified in Section Four (4) of this Agreement, may be made with the written
approval of COUNTY’s DSS Director or designee and SUBRECIPIENT. Budget line-item changes
shall not result in any change to the maximum compensation amount payable to SUBRECIPIENT, as
stated herein.
C.SUBRECIPIENT hereby agrees that changes to the maximum compensation
Agreement may be necessitated by a reduction in funding from State and/or Federal sources. Any
such reduction to the maximum compensation may be made with the written approval of COUNTY’s
DSS Director or designee and SUBRECIPIENT. SUBRECIPIENT further understands that this
Agreement is subject to any restrictions, limitations or enactments of all legislative bodies which
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affected the provisions, term, or funding of this Agreement in any manner.
8.ASSIGNMENT AND SUBCONTRACTS
Neither party shall assign, transfer or sub-contract this Agreement nor their rights or
duties under this Agreement without the prior written consent of the other party. Any transferee,
assignee, or subcontractor will be subject to all applicable provisions of this Agreement, and all
applicable State and Federal regulations. SUBRECIPIENT shall be held primarily responsible by
COUNTY for the performance of any transferee, assignee, or subcontractor unless otherwise
expressly agreed to in writing by COUNTY. The use of subcontractor by SUBRECIPIENT shall not
entitle SUBRECIPIENT to any additional compensation than is provided for under this Agreement.
9.HOLD HARMLESS AND INDEMNIFICATION
SUBRECIPIENT agrees to indemnify, save, hold harmless, and at COUNTY’s request,
defend the COUNTY, its officers, agents, and employees from any and all costs and expenses
(including attorney’s fees and costs), damages, liabilities, claims, and losses occurring or resulting to
COUNTY in connection with the performance, or failure to perform, by SUBRECIPIENT, its officers,
agents, or employees under this Agreement, and from any and all costs and expenses (including
attorney’s fees and costs), damages, liabilities, claims, and losses occurring or resulting to any person,
firm, or corporation who may be injured or damaged by the performance, or failure to perform, of
SUBRECIPIENT, its officers, agents or employees under this Agreement.
The provisions of this Section Nine (9) shall survive termination of this Agreement.
10.INSURANCE
Without limiting COUNTY’s right to obtain indemnification from SUBRECIPIENT or any
third parties, SUBRECIPIENT, at its sole expense, shall maintain in full force and effect, the following
insurance policies or a program of self-insurance, including but not limited to, an insurance pooling
arrangement or Joint Powers Agreement (JPA) throughout the term of the Agreement:
A.Commercial General Liability
Commercial General Liability Insurance with limits of not less than Two Million Dollars
($2,000,000.00) per occurrence and an annual aggregate of Four Million Dollars ($4,000,000.00). This
policy shall be issued on a per occurrence basis. COUNTY may require specific coverages including
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complete operations, products liability, contractual liability, Explosion-Collapse-Underground, fire legal
liability or any other liability insurance deemed necessary because of the nature of this contract.
B.Automobile Liability
Comprehensive Automobile Liability Insurance with limits of not less than One Million
Dollars ($1,000,000.00) per accident for bodily injury and for property damages. Coverage should
include any auto used in connection with this Agreement.
C.Professional Liability
If SUBRECIPIENT employs licensed professional staff, (e.g., Ph.D., R.N., L.C.S.W.,
M.F.C.C.) in providing services, Professional Liability Insurance with limits of not less than One Million
Dollars ($1,000,000.00) per occurrence, Three Million Dollars ($3,000,000.00) annual aggregate.
D.Worker’s Compensation
A policy of Worker’s Compensation insurance as may be required by the California
Labor Code.
E.Additional Requirements Relating to Insurance
SUBRECIPIENT shall obtain endorsements to the Commercial General Liability
insurance naming the County of Fresno, its officers, agents, and employees, individually and
collectively, as additional insured, but only insofar as the operations under this Agreement are
concerned. Such coverage for additional insured shall apply as primary insurance and any other
insurance, or self-insurance, maintained by COUNTY, its officers, agents and employees shall be
excess only and not contributing with insurance provided under SUBRECIPIENT’s policies herein. This
insurance shall not be cancelled or changed without a minimum of thirty (30) days advance written
notice given to COUNTY.
SUBRECIPIENT hereby waives its right to recover from COUNTY, its officers, agents,
and employees any amounts paid by the policy of worker’s compensation insurance required by this
Agreement. SUBRECIPIENT is solely responsible to obtain any endorsement to such policy that may
be necessary to accomplish such waiver of subrogation, but SUBRECIPIENT’s waiver of subrogation
under this paragraph is effective whether or not SUBRECIPIENT obtains such an endorsement.
Within Thirty (30) days from the date SUBRECIPIENT signs and executes this
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Agreement, SUBRECIPIENT shall provide certificates of insurance and endorsement as stated above
for all of the foregoing policies, as required herein, to the County of Fresno,
DSSContractInsurance@fresnocountyca.gov, Attention: Contract Analyst, stating that such insurance
coverage has been obtained and is in full force; that the County of Fresno, its officers, agents and
employees will not be responsible for any premiums on the policies; that for such worker’s
compensation insurance SUBRECIPIENT has waived its right to recover from COUNTY, its officers,
agents, and employees any amounts paid under the insurance policy and that waiver does not
invalidate the insurance policy; that such Commercial General Liability insurance names the County of
Fresno, its officers, agents and employees, individually and collectively, as additional insured, but only
insofar as the operations under this Agreement are concerned; that such coverage for additional
insured shall apply as primary insurance and any other insurance, or self-insurance, maintained by
COUNTY, its officers, agents and employees, shall be excess only and not contributing with insurance
provided under SUBRECIPIENT’s policies herein; and that this insurance shall not be cancelled or
changed without a minimum of thirty (30) days advance, written notice given to COUNTY.
In the event SUBRECIPIENT fails to keep in effect at all times insurance coverage as
herein provided, COUNTY may, in addition to other remedies it may have, suspend, or terminate this
Agreement upon the occurrence of such event.
All policies shall be issued by admitted insurers licensed to do business in the State of
California, and such insurance shall be purchased from companies possessing a current A.M. Best,
Inc. rating of A FSC VII or better.
11.CONFLICT OF INTEREST
No officer, employee or agent of COUNTY who exercises any function or responsibility
for planning and carrying out of the services provided under this Agreement shall have any direct or
indirect personal financial interest in this Agreement. In addition, no employee of COUNTY shall be
employed by SUBRECIPIENT under this Agreement to fulfill any contractual obligations with
COUNTY. SUBRECIPIENT shall comply with all Federal, State of California and local conflict of
interest laws, statutes and regulations, which shall be applicable to all parties and beneficiaries under
this Agreement and any officer, employee, or agent of COUNTY.
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12.NON-DISCRIMINATION
During the performance of this Agreement SUBRECIPIENT shall not unlawfully
discriminate against any employee or applicant for employment, or recipient of services, because of
ethnic group identification, gender, gender identity, gender expression, sexual orientation, color,
physical disability, mental disability, medical condition, national origin, race, ancestry, marital status,
religion, or religious creed, pursuant to all applicable State of California and Federal statutes and
regulations.
A.Domestic Partners and Gender Identity
For State-funded contracts of $100,000 or more, SUBRECIPIENT certifies that it
complies with Public Contract Code Section 10295.3.
B.Americans with Disabilities Act
SUBRECIPIENT assures COUNTY that it complies with the Americans with Disabilities
Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable
regulations and guidelines issued pursuant to the ADA (42 U.S.C. 12101 et seq.).
C.The requirements stated above are binding on SUBRECIPIENT(s) directly or
through contract, license, or other provider services, as long as it receives federal or state assistance.
13.LIMITED ENGLISH PROFICIENCY
SUBRECIPIENT shall provide interpreting and translation services to persons
participating in SUBRECIPIENT’s services who have limited or no English language proficiency,
including services to persons who are deaf or blind. Interpreter and translation services shall be
provided as necessary to allow such participants meaningful access to the programs, services and
benefits provided by SUBRECIPIENT. Interpreter and translation services, including translation of
SUBRECIPIENT’s “vital documents” (those documents that contain information that is critical for
accessing SUBRECIPIENT’s services or are required by law) shall be provided to participants at no
cost to the participant. SUBRECIPIENT shall ensure that any employees, agents, subcontractor, or
partners who interpret or translate for a program participant, or who directly communicate with a
program participant in a language other than English, demonstrate proficiency in the participants’
language and can effectively communication any specialized terms and concepts peculiar to
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SUBRECIPIENT’s services.
14.CLEAN AIR AND WATER
In the event the funding under this Agreement exceeds One Hundred Thousand and
No/100 Dollars ($100,000), SUBRECIPIENT shall comply with all applicable standards, orders or
requirements issued under the Clean Air Act contained in 42 U.S. Code 7601 et seq; the Clean Water
Act contained in 33 U.S. Code 1368 et seq.; and any standards, laws and regulations, promulgated
thereunder. Under these laws and regulations, SUBRECIPIENT shall assure:
A.No facility shall be utilized in the performance of the Agreement that has been
listed on the Environmental Protection Agency (EPA) list of Violating Facilities;
B.COUNTY shall be notified prior to execution of this Agreement of the receipt of
any communication from the Director, Office of Federal Activities, U.S. EPA indicating that a facility to
be utilized in the performance of this Agreement is under consideration to be listed on the EPA list of
Violating Facilities;
C.COUNTY and U.S. EPA shall be notified about any known violation of the above
laws.
15.PROCUREMENT OF RECOVERED MATERIALS
SUBRECIPIENT must comply with section 6002 of the Solid Waste Disposal Act, as
amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include
procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40
CFR part 247 that contains the highest percentage of recovered materials practicable, consistent with
maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000
or the value of the quantity acquired during the preceding fiscal year exceeded $10,000. For contracts
meeting this threshold SUBRECIPIENT shall make maximum use of products containing recovered
materials that are EPA-designated items unless the product cannot be acquired:
A.Competitively within a timeframe providing for compliance with the contract
performance schedule.
B.Meeting contract performance requirements; or
C.At a reasonable price.
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16.DRUG-FREE WORKPLACE REQUIREMENTS
For purpose of this paragraph, SUBRECIPIENT will be referred to as the “grantee.” By
drawing funds against this grant award, the grantee is providing the certification that is required by
regulations implementing the Drug-Free Workplace Act of 1988, 45 CFR Part 76, Subpart F. These
regulations require certification by grantees that they will maintain a drug-free workplace. False
certification or violation of the certification shall be grounds for suspension of payments, suspension or
termination of grants, or government wide suspension or debarment. SUBRECIPIENT shall also
comply with the requirements of the Drug-Free Workplace Act of 1990 (California Government Code
section 8350 et seq.)
17.CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY, AND
VOLUNTARY EXCLUSION-LOWER TIER COVERED TRANSACTIONS
A.COUNTY and SUBRECIPIENT recognize that Federal or State assistance funds
will be used under the terms of this Agreement. For purposes of this paragraph, SUBRECIPIENT will
be referred to as the “prospective recipient.”
B.This certification is required by the regulation implementing Executive Order
12549, Debarment and Suspension, 29 CFR Part 98m section 98.510, Participant’s responsibilities.
1)The prospective recipients of Federal or State assistance funds certified
by entering into this Agreement, that neither they nor their principals are presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in
this transaction by any Federal department or agency.
2) The prospective recipients of funds agree by entering into this Agreement,
that it shall not knowingly enter into any lower tier covered transaction with a person who is debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in
this transaction by any Federal department or agency with which this transaction originated.
3)Where the prospective recipients of Federal assistance funds are unable
to certify to any of the statements in this certification, such prospective participant shall attach an
explanation to this Agreement.
4) The prospective recipients shall provide immediate written notice to
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COUNTY if at any time prospective recipients learn that their certification in Paragraph Seventeen (17)
of this Agreement was erroneous when submitted or has become erroneous by reason of changed
circumstances.
5)The prospective recipients further agree that by entering into this
Agreement, they will include a clause identical to Paragraph Seventeen (17) of this Agreement and
titled “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier
Covered Transactions,” in all lower tier covered transactions and in all solicitations for lower-tier
covered transaction.
6) The certification in Paragraph Seventeen (17) of this Agreement is a
material representation of fact upon which COUNTY relied in entering into this Agreement.
C.SUBRECIPIENT shall, prior to soliciting or purchasing goods and services in
excess of $25,000 funded by this Agreement, review and retain the proposed vendor’s suspension and
debarment status at https://www.sam.gov/SAM/.
18.CONFIDENTIALITY
All services performed by SUBRECIPIENT under this Agreement shall be in strict
conformance with all applicable Federal, State of California, and/or local laws and regulations relating
to confidentiality.
19.DATA SECURITY
For the purpose of preventing the potential loss, misappropriation or inadvertent
disclosure of COUNTY data including sensitive or personal client information; abuse of COUNTY
resources; and/or disruption to COUNTY operations, individuals and/or agencies that enter into a
contractual relationship with COUNTY for the purpose of providing services under this Agreement
must employ adequate data security measures to protect the confidential information provided to
SUBRECIPIENT by COUNTY, including but not limited to the following:
A. SUBRECIPIENT- Owned Mobile/Wireless/Handheld Devices may not be
connected to COUNTY networks via personally owned mobile, wireless or handheld devices, except
when authorized by COUNTY for telecommuting and then only if virus protection software currency
agreements are in place, and if a secure connection is used.
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B. SUBRECIPIENT- Owned Computers or Computer Peripherals may not be
brought into COUNTY for use, including and not limited to mobile storage devices, without prior
authorization from COUNTY’s Chief Information Officer or designee. Data must be stored on a secure
server approved by COUNTY and transferred by means of a VPN (Virtual Private Network)
connection, or another type of secure connection of this type if any data is approved to be transferred.
C. COUNTY-Owned Computer Equipment – SUBRECIPIENT or anyone having an
employment relationship with COUNTY may not use COUNTY computers or computer peripherals on
non-COUNTY premises without prior authorization from COUNTY’s Chief Information Officer or
designee.
D.SUBRECIPIENT may not store COUNTY’s private, confidential or sensitive data
on any hard-disk drive.
E.SUBRECIPIENT is responsible to employ strict controls to insure the integrity
and security of COUNTY’s confidential information and to prevent unauthorized access to data
maintained in computer files, program documentation, data processing systems, data files and data
processing equipment in which stores or processes COUNTY data internally and externally.
F. Confidential client information transmitted to one party by the other by means of
electronic transmissions must be encrypted according to Advanced Encryption Standards (AES) of
128 BIT or higher. Additionally, a password or pass phrase must be utilized.
G.SUBRECIPIENT is responsible to immediately notify COUNTY of any breaches
or potential breaches of security related to COUNTY’s confidential information, data maintained in
computer files, program documentation, data processing systems, data files and data processing
equipment which stores or processes COUNTY data internally or externally.
H.The requirements in this Data Security provision shall apply to
SUBRECIPIENT’s subcontractor, if any.
20.SINGLE AUDIT CLAUSE
If SUBRECIPIENT expends Seven Hundred Fifty Thousand Dollars ($750,000) or more
in Federal and Federal flow-through monies, SUBRECIPIENT agrees to conduct an annual audit in
accordance with the requirements of the Single Audit Standards as set forth in Office of Management
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and Budget (OMB) Title 2 of the Code of Federal Regulations Part 200. SUBRECIPIENT shall submit
said audit and management letter to COUNTY. The audit must include a statement of findings or a
statement that there were no findings. If there were negative findings, SUBRECIPIENT must include a
corrective action signed by an authorized individual. SUBRECIPIENT agrees to take action to correct
any material non-compliance or weakness found as a result of such audit. Such audit shall be
delivered to COUNTY’s DSS, Administration, for review within nine (9) months of the end of any fiscal
year in which funds were expended and/or received for the program. Failure to perform the requisite
audit functions as required by this Agreement may result in COUNTY performing the necessary audit
tasks, or at COUNTY’s option, contracting with a public accountant to perform said audit, or may result
in the inability of COUNTY to enter into future agreements with SUBRECIPIENT. All audit costs related
to this Agreement are the sole responsibility of SUBRECIPIENT.
A.A single audit report is not applicable if all SUBRECIPIENT’s Federal contracts
do not exceed the Seven Hundred Fifty Thousand Dollars ($750,000) requirements or
SUBRECIPIENT’s funding is through Drug related Medi-Cal. If a single audit is not applicable, a
program audit must be performed and a program audit report with management letter shall be
submitted by SUBRECIPIENT to COUNTY as a minimum requirement to attest to SUBRECIPIENT’s
solvency. Said audit report shall be delivered to COUNTY’s DSS, Administration, for review no later
than nine (9) months after the close of the fiscal year in which the funds supplied through this
Agreement are expended. Failure to comply with this Act may result in COUNTY performing the
necessary audit tasks or contracting with a qualified accountant to perform said audit. All audit costs
related to this Agreement are the sole responsibility of SUBRECIPIENT who agrees to take corrective
action to eliminate any material noncompliance or weakness found as a result of such audit. Audit
work performed by COUNTY under this paragraph shall be billed to the SUBRECIPIENT at COUNTY
cost, as determined by COUNTY’s Auditor-Controller/Treasurer-Tax Collector.
B.SUBRECIPIENT shall make available all records and accounts for inspection by
COUNTY, the State of California, if applicable, the Comptroller General of the United States, the
Federal Grantor Agency, or any of their duly authorized representatives, at all reasonable times for a
period of at least three (3) years following final payment under this Agreement or the closure of all
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other pending matters, whichever is later.
21.PROPERTY OF COUNTY
Any use of COUNTY funds provided under this Agreement, as specified in Exhibit B, for
the purchase of computer hardware, software, and printers must be approved by COUNTY prior to
purchase and must meet COUNTY specifications. SUBRECIPIENT agrees to take reasonable and
prudent steps to ensure the security of any and all said hardware and software provided to it by
COUNTY under this Agreement, to maintain replacement-value insurance coverages on said
hardware and software of like kind and quality approved by COUNTY.
In addition, all purchased over Five Thousand and No/100 Dollars ($5,000) made
during the life of this Agreement shall be identified as fixed assets with an assigned COUNTY
Accounting Inventory Number. These fixed assets shall be retained by COUNTY, as COUNTY
property, in the event this Agreement is terminated or upon expiration of this Agreement. The
SUBRECIPIENT agrees to participate in an annual inventory of all COUNTY fixed assets and shall be
physically present when fixed assets are returned to COUNTY possession at the termination or
expiration of this Agreement. SUBRECIPIENT is responsible for returning to COUNTY all COUNTY
owned fixed assets upon the expiration or termination of this Agreement.
22.AUDITS AND INSPECTIONS
SUBRECIPIENT shall at any time during business hours, and as often as COUNTY
may deem necessary, make available to COUNTY for examination all of its records and data with
respect to the matters covered by this Agreement. SUBRECIPIENT shall, upon request by COUNTY,
permit COUNTY to audit and inspect all of such records and data necessary to ensure
SUBRECIPIENT’s compliance with the terms of this Agreement.
If this Agreement exceeds Ten Thousand Dollars ($10,000), SUBRECIPIENT shall be
subject to the examination and audit of the Auditor General for a period of three (3) years after final
payment under contract (Government Code Section 8546.7).
In addition, SUBRECIPIENT shall cooperate and participate with COUNTY’s fiscal
review process and comply with all final determinations rendered by COUNTY’s fiscal review process.
If COUNTY reaches an adverse decision regarding SUBRECIPIENT’s services to consumers, it may
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result in the disallowance of payment for services rendered; or in additional controls to the delivery of
services, or in the termination of this Agreement, at the discretion of COUNTY’s DSS Director or
designee. If as a result of COUNTY’s fiscal review process a disallowance is discovered due to
SUBRECIPIENT’s deficiency, SUBRECIPIENT shall be financially liable for the amount previously
paid by COUNTY to SUBRECIPIENT and this disallowance will be adjusted from SUBRECIPIENT’s
future payments, at the discretion of COUNTY’s DSS Director or designee. In addition, COUNTY shall
have the sole discretion in the determination of fiscal review outcomes, decisions, and actions.
23.FRATERNIZATION
SUBRECIPIENT shall establish procedures addressing fraternization between
SUBRECIPIENT’s staff and clients. Such procedures will include provisions for informing
SUBRECIPIENT’s staff and clients regarding fraternization guidelines.
24.STATE ENERGY CONSERVATION
SUBRECIPIENT must comply with the mandatory standard and policies relating to
energy efficiency which are contained in the State Energy Conservation Plan issued in compliance
with 42 United States (US) Code sections 6321, et. seq.
25.GRIEVANCES
SUBRECIPIENT shall establish procedures for handling client complaints and/or
grievances. Such procedures will include provisions for informing clients of their rights to a State
Hearing to resolve such issues when appropriate.
26.PROHIBITION ON PUBLICITY
None of the funds, materials, property or services provided directly or indirectly under
this Agreement shall be used for SUBRECIPIENT’s advertising, fundraising, or publicity (i.e.,
purchasing of tickets/tables, silent auction donations, etc.) for the purpose of self-promotion.
Notwithstanding the above, publicity of the services described in Paragraph One (1) of this Agreement
shall be allowed as necessary to raise public awareness about the availability of such specific services
when approved in advance by the Director or designee and at a cost as provided in Exhibit B for such
items as written/printed materials, the use of media (i.e., radio, television, newspapers) and any other
related expense(s).
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27.PUBLIC INFORMATION
SUBRECIPIENT shall disclose COUNTY as a funding source in all public information
and program materials developed in support of contracted services.
28.NOTICES
The persons and their addresses having authority to give and receive notices under this
Agreement include the following:
COUNTY SUBRECIPIENT
Director, COUNTY OF FRESNO Executive Director
Department of Social Services Community Action Partnership of Madera County
P.O. BOX 1912 1225 Gill Avenue
Fresno, CA 93718 Madera, CA 93637
All notices between the COUNTY and SUBRECIPIENT provided for or permitted
under this Agreement must be in writing and delivered either by personal service, by first-class United
States mail, by an overnight commercial courier service, by telephonic facsimile transmission, or by
electronic mail. A notice delivered by personal service is effective upon service to the recipient. A
notice delivered by first-class United States mail is effective three COUNTY business days after
deposit in the United States mail, postage prepaid, addressed to the recipient. A notice delivered by an
overnight commercial courier service is effective one COUNTY business day after deposit with the
overnight commercial courier service, delivery fees prepaid, with delivery instructions given for next
day delivery, addressed to the recipient. A notice delivered by telephonic facsimile is effective when
transmission to the recipient is completed (but, if such transmission is completed outside of COUNTY
business hours, then such delivery shall be deemed to be effective at the next beginning of a
COUNTY business day), provided that the sender maintains a machine record of the completed
transmission. For all claims arising out of or related to this Agreement, nothing in this section
establishes, waives, or modifies any claims presentation requirements or procedures provided by law,
including but not limited to the Government Claims Act (Division 3.6 of Title 1 of Government Code,
beginning with section 810).
29.CHANGE OF LEADERSHIP/ MANAGEMENT
In the event of any change in the status of SUBRECIPIENT’s leadership or
management, SUBRECIPIENT shall provide written notice to COUNTY within thirty (30) days from the
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date of change. Such notification shall include any new leader or manager’s name, address, and
qualifications. “Leadership or management” shall include any employee, member, or owner of
SUBRECIPIENT who either a) directs individuals providing services pursuant to this Agreement, b)
exercises control over the manner in which services are provided, or c) has authority over
SUBRECIPIENT’s finances.
30.LOBBYING AND POLITICAL ACTIVITY
None of the funds provided under this Agreement shall be used for publicity, lobbying or
propaganda purposes designed to support or defeat legislation pending in the Congress of the United
States of America or the Legislature of the State of California.
SUBRECIPIENT shall not directly or indirectly use any of the funds under this
Agreement for any political activity or to further the election or defeat of any candidate for public office.
31.DISCLOSURE OF SELF-DEALING TRANSACTIONS
This provision is only applicable if SUBRECIPIENT is operating as a corporation (a for-
profit or non-profit corporation) or if during the term of the agreement, SUBRECIPIENT changes its
status to operate as a corporation.
Members of SUBRECIPIENT’s Board of Directors shall disclose any self-dealing
transactions that they are a party to while SUBRECIPIENT is providing goods or performing services
under this agreement. A self-dealing transaction shall mean a transaction to which SUBRECIPIENT is
a party and in which one or more of its directors has a material financial interest. Members of the
Board of Directors shall disclose any self-dealing transactions that they are a party to be completing
and signing a Self-Dealing Transaction Disclosure Form, attached hereto as Exhibit C, and
incorporated herein by reference, and submitting it to COUNTY prior to commencing with the self-
dealing transaction or immediately thereafter.
32.PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED
ACTS
SUBRECIPIENT acknowledges that 31 U.S.C. Chapter 38 (Administrative Remedies
for False Claims and Statements) applies to SUBRECIPIENT’s actions pertaining to this contract.
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33.RECORDS
A.Record Establishment and Maintenance
SUBRECIPIENT shall establish and maintain records in accordance with those
requirements prescribed by COUNTY, with respect to all matters covered by this Agreement.
SUBRECIPIENT shall retain all fiscal books, account records and client files for services performed
under this Agreement for at least five (5) years from date of final payment under this Agreement or
until all State and Federal audits are completed for that fiscal year, whichever is later.
B.Cost Documentation
1)SUBRECIPIENT shall submit to COUNTY within ten (10) calendar days following
the end of each month, all fiscal and program reports for that month. SUBRECIPIENT shall also
furnish to COUNTY such statements, records, data and information as COUNTY may request
pertaining to matters covered by this Agreement. In the event that SUBRECIPIENT fails to provide
reports as provided herein, it shall be deemed sufficient cause for COUNTY to withhold payments until
compliance is established.
2)All costs shall be supported by properly executed payrolls, time records, invoices,
vouchers, orders or any other accounting documents pertaining in whole or in part to this Agreement
and they shall be clearly identified and readily accessible. The support documentation must indicate
the line budget account number to which the cost is charged.
3)COUNTY shall notify SUBRECIPIENT in writing within thirty (30) days of any
potential State or Federal audit exception discovered during an examination. Where findings indicate
that program requirement are not being met and State or Federal participation in this program may be
imperiled in the event that corrections are not accomplished by SUBRECIPIENT within thirty (30) days
of receipt of such notice from COUNTY, written notification thereof shall constitute COUNTY’s intent to
terminate this Agreement.
C.Service Documentation
SUBRECIPIENT agrees to maintain records to verify services under this Agreement
including names and addresses of clients served, if applicable, and the dates of service and a
description of services provided on each occasion. These records and any other documents pertaining
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in whole or in part to this Agreement shall be clearly identified and readily accessible.
34.INTERPRETATION OF LAWS AND REGULATIONS
COUNTY reserves the right to make final interpretations or clarifications on issues
relating to Federal and State laws and regulations, to ensure compliance.
35.CHILD SUPPORT COMPLIANCE ACT
For any State-funded Agreement in excess of $100,000, SUBRECIPIENT
acknowledges in accordance with Public Contract Code 7110, that:
A.SUBRECIPIENT recognizes the importance of child and family support
obligations and shall fully comply with all applicable state and federal laws relating to child and family
support enforcement, including, but not limited to, disclosure of information and compliance with
earnings assignment orders, as provided in Chapter 8 (commencing with section 5200) of Part 5 of
Division 9 of the Family Code; and
B.SUBRECIPIENT to the best of its knowledge is fully complying with the earnings
assignment orders of all employees and is providing the names of all new employees to the New Hire
Registry maintained by the California Employment Development Department.
36.PRIORITY HIRING CONSIDERATIONS
If this Agreement includes State funding and services in excess of $200,000,
SUBRECIPIENT shall give priority consideration in filling vacancies in positions funded by the
Agreement to qualified recipients of aid under Welfare and Institutions Code Section 11200 in
accordance with Public Contract Code Section 10353.
37.NO OBLIGATION BY FEDERAL GOVERNMENT
The Federal Government is not a party to this contract and is not subject to any
obligations or liabilities to the non-Federal entity, contractor, or any other party pertaining to any matter
resulting from this Agreement.
38.CONTRACTOR’S NAME CHANGE
An amendment is required to change the name of SUBRECIPIENT as listed on this
Agreement. Upon receipt of legal documentation of the name change COUNTY will process the
amendment. Payment of invoices presented with the new name cannot be paid prior to approval of
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said amendment.
39.COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS
SUBRECIPIENT, its officers, consultants, subcontractors, agents and employees shall
comply with all applicable State, Federal and local laws, regulations, and executive orders, as well as
Federal policies, procedures, and directives governing projects that utilize State and Federal Funds.
This includes laws, rules and regulations that pertain to construction, health and safety, labor, fair
employment practices, environmental protection, equal opportunity, fair housing, and all other matters
applicable or related to SUBRECIPIENT’s services, the SUBRECIPIENT, its subcontractors, and all
eligible activities.
SUBRECIPIENT shall be responsible for obtaining all permits, licenses, and approvals
required for performing any activities under this Agreement, including those necessary to perform
design, implementation, operation, and maintenance of the activities. SUBRECIPIENT shall be
responsible for observing and complying with any applicable federal, state, and local laws, rules, and
regulations affecting any such work, specifically those including, but not limited to, environmental
protection, procurement, and safety laws, rules, regulations, and ordinances. SUBRECIPIENT shall
provide copies of permits and approvals to COUNTY upon request.
40.ESG ELIGIBILITY AND REPORTING REQUIREMENTS
A. SUBRECIPIENT is required to accept referrals only through the FMCoC
Coordinated Entry System or COUNTY.
B.COUNTY’s failure to inform SUBRECIPIENT of any reporting requirements shall
not relieve SUBRECIPIENT of compliance with any ESG eligibility and reporting requirements.
SUBRECIPIENT agrees, in accordance with the requirements of the ESG program, that ALL
beneficiaries of SUBRECIPIENT’s activities provided under this Agreement must meet the following
minimum criteria:
1.Any individual or family provided with assistance through ESG must
meet the U.S. Department of Housing and Urban Development (HUD) definition of homeless and must
be documented.
2.The households targeted must be those most in need of this assistance
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and most likely to achieve stable housing, whether subsidized or unsubsidized, outside of ESG after
the program concludes.
C.If SUBRECIPIENT is providing Rapid Rehousing services, the beneficiary
household must be at or below 30% of the Area Median Income (AMI) for Madera at re-evaluation as
referenced in Exhibit D incorporated herein by reference and made part of this Agreement. If
SUBRECIPIENT is providing Homeless Prevention services, the beneficiary household must be at or
below 30% of the AMI at intake and re-evaluation. The AMI may change on a yearly basis and
SUBRECIPIENT is required to use the most recent version as provided by HUD.
D.SUBRECIPIENT is expected to meet all other ESG requirements as described
in 24 CFR Part 576.
41.MINIMUM DATA COLLECTION REQUIREMENTS
SUBRECIPIENT is required to collect and report client-level data in the local Homeless
Management Information System (HMIS) administered by the Fresno Housing Authority. Reporting
through HMIS is a requirement of ESG funding. HMIS will be used to collect data and report on
outputs and outcomes as required by HUD. SUBRECIPIENT is required to enter all client intakes,
provide regular updates and exit all clients once services are completed.
At a minimum, SUBRECIPIENT must enter the following information in the FMCoC
HMIS database for federal reporting purposes:
(1)Name
(2)Social Security Number
(3)Date of Birth
(4)Race
(5)Ethnicity
(6) Gender
(7)Veteran Status
(8)Disabling Condition
(9)Residence Prior to Program Entry
(10)Zip Code of Last Permanent Address
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(11)Housing Status
(12)Program Entry Date
(13)Program Exit Date
(14)Personal Identification Number
(15)Household Identification Number
(16)Income and Sources
(17)Non-Cash Benefits
(18)Destination (Where Client Will Stay Upon Exit)
(19)Financial Services Provided
(20)Housing Relocation and Stabilization Services Provided
COUNTY reserves the right to add additional reporting requirements as required by
HUD.
42.ELECTRONIC SIGNATURE
The parties agree that this Agreement may be executed by electronic signature as
provided in this section. An “electronic signature” means any symbol or process intended by an
individual signing this Agreement to represent their signature, including but not limited to (1) a digital
signature; (2) a faxed version of an original handwritten signature; or (3) an electronically scanned and
transmitted (for example by PDF document) of a handwritten signature. Each electronic signature
affixed or attached to this Agreement (1) is deemed equivalent to a valid original handwritten signature
of the person signing this Agreement for all purposes, including but not limited to evidentiary proof in
any administrative or judicial proceeding, and (2) has the same force and effect as the valid original
handwritten signature of that person. The provisions of this section satisfy the requirements of Civil
Code section 1633.5, subdivision (b), in the Uniform Electronic Transaction Act (Civil Code, Division 3,
Part 2, Title 2.5, beginning with section 1633.1). Each party using a digital signature represents that it
has undertaken and satisfied the requirements of Government Code section 16.5, subdivision (a),
paragraphs (1) through (5), and agrees that each other party may rely upon that representation. This
Agreement is not conditioned upon the parties conducting the transactions under it by electronic
means and either party may sign this Agreement with an original handwritten signature.
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43.GOVERNING LAW
Venue for any action arising out of or related to this Agreement shall only be in Madera
County, California. The rights and obligations of the parties and all interpretation and performance of
this Agreement shall be governed in all respects by the laws of the State of California.
44.DISPUTES
SUBRECIPIENT shall continue with the responsibilities under this Agreement during
any dispute.
45.SEVERABILITY
The provisions of this Agreement are severable. The invalidity or unenforceability of any
one provision in the Agreement shall not affect the other provisions.
46.ENTIRE AGREEMENT
This Agreement constitutes the entire agreement between SUBRECIPIENT and
COUNTY with respect to the subject matter hereof and supersedes all previous Agreement
negotiations, proposals, commitments, writings, advertisements, publications, and understanding of
any nature whatsoever unless expressly included in this Agreement.
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1 IN WITNESS WHEREOF , the parties hereto have executed this Agreement as of the day and
2 year first hereinabove written .
3 ATTEST :
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SUBRECIPIENT:
COMMUNITY ACTION PARTNERSHIP OF
MADERA COUNT~
. fr )Jl;[[w I J
Mattie Mendez , Executive Directo r;5f
Community Action Partnership of
Madera County
Mail ing Address:
20 1225GilIAvenue,
Madera , CA 93637
21 Phone No.: (559) 673-9173
Contact: Chief Financial Officer
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Fund/Subclass: 0001/10000
Organizat ion : 56107094
Account/Program: 7870
DEN:sgv
COUNTY OF FR L
Steven Bran au , Chairman of the Board of
Supervisors of the County of Fresno
ATTEST:
Bernice E. Seidel
Clerk of the Board of Supervisors
County of Fresno , State of California
By d#~¼ Deputy
-25 -couvrv OF FRE S\iO
l're sno, C\
Exhibit A
Page 1 of 4
SUMMARY OF SERVICES
ORGANIZATION: Community Action Partnership of Madera County, Inc.
ADDRESS: 1225 Gill Avenue, Madera, CA 93637
TELEPHONE: (559) 673-9173
CONTACT: Mattie Mendez, Executive Director
EMAIL: mmendez@maderacap.org
SERVICES: Coronavirus Aid, Relief, and Economic Security Act
Emergency Solutions Grant Homeless Services
CONTRACT PERIOD: November 16, 2021 to July 31, 2022
CONTRACT AMOUNT: $682,324
CORE SERVICES
Community Action Partnership of Madera County, Inc. (CAPMC) will utilize Coronavirus
Aid, Relief, and Economic Security (CARES) Act Emergency Solutions Grants (ESG-
CV) Program funding administered by the State of California Department of Housing
and Community Development (HCD) to prevent, prepare for, and respond to
coronavirus, among individuals and families who are homeless or receiving homeless
assistance. The funds will also support additional homeless assistance and
homelessness prevention activities to mitigate the impacts created by coronavirus.
CAPMC shall provide Rapid Rehousing, Emergency Shelter, and Street Outreach in
Madera County. CAPMC shall utilize the Homeless Management Information System
(HMIS) approved by the Fresno Madera Continuum of Care (FMCoC) to collect and
record data.
Three full time staff, one housing case worker, one homeless outreach worker, and one
data entry technician, will be hired to provide ESG-CV services. Staff will be supervised
by the Housing Coordinator, who reports directly to the Community Services Program
Manager. CAPMC shall provide sufficient staff to achieve the program outcomes and
resolve staffing vacancies in a timely manner. All staff shall be trained on program
requirements.
Services offered will help mitigate the impacts created by the coronavirus by providing
individuals experiencing homelessness a safe place to be sheltered as they transition to
a secure, permanent housing solution. Street Outreach services will engage
unsheltered homeless individuals and families and provide linkages to emergency
shelter, housing, and other critical services. The homeless outreach worker will
Exhibit A
Page 2 of 4
complete the Vulnerability Index – Service Prioritization Decision Assistance Tool (VI-
SPDAT), when appropriate, and work with participants on obtaining necessary
documentation to secure housing, including, but not limited to California Identification
Cards, Social Security Cards, and birth certificates.
Emergency shelter services will consist of two components. CAPMC, through a
subrecipient agreement with the Madera Rescue Mission (MRM), will provide
operational funding for the MRM Respite Center. The Respite Center will provide
specialized shelter for individuals experiencing homelessness who are discharged from
Madera Community Hospital and need a safe and sanitary place to recover from non-
life-threatening illness or injury. Referrals for the MRM Respite Center will come from
Madera Community Hospital. Additional emergency shelter will be provided in the form
of hotel/motel vouchers when no appropriate emergency shelter is available. When this
occurs, CAPMC will document alternate options attempted. Referrals for motel
emergency shelter will be received through the FMCoC’s coordinated entry system. The
housing case worker will provide case management services that emphasize achieving
personal goals and will work with participants in finding, applying for, and obtaining
permanent housing. Rapid rehousing services will be provided through case
management and landlord engagement services to assist individuals and families
experiencing homelessness become permanently housed.
The data entry technician will complete timely data entry into HMIS for the ESG
programs, monitor and review for data quality, and complete data analysis.
TARGET POPULATION
Individuals and families, defined by 24 CFR 576.2, as homeless or at-risk. Income shall
be verified and documented through a defined process as appropriate.
HOUSING FIRST SERVICES
All services must follow a Housing First model. Compliance with Housing First requires
at a minimum the following:
1.Low barrier entry;
2.Intake process is expedited, client-centered, and flexible;
3.Access to housing is without preconditions;
4.Families and individuals are connected to permanent housing as early as
possible in case planning;
5. Temporary housing/emergency shelter is offered;
6.Services are client-centered and delivered in accordance with evidence-based
practices;
7.Leases or contractual agreements are used and reflect the same rights and
responsibilities as other tenants;
8.Every effort is made to prevent a return to homelessness.
RACIAL EQUITY
In order to equitably serve program participants, CAPMC shall make a continuous effort
to examine and advance solutions for any inequities within ESG-CV homeless services.
Exhibit A
Page 3 of 4
All services offered should address the needs of populations disproportionately affected
by housing discrimination; ensure racial equity in the service delivery model; and be
culturally competent, non-stigmatizing, non-discriminatory, and inclusive. CAPMC is
expected to participate in activities led by the FMCoC wherein racial disparity and
service to marginalized populations are addressed, such as surveys, trainings, or
webinars.
COUNTY RESPONSIBILITIES
The County will meet with CAPMC staff monthly, or as often as needed, for service
coordination, problem/issue resolution, information sharing, training, review, and
monitoring of services.
CAPMC RESPONSIBILITIES
CAPMC shall:
•Provide annual Civil Rights training to their staff in the beginning of every
calendar year and provide relevant proof to the County by April 1st.
•Adhere to all ESG Regulations including but not limited to 24 CFR 576 and CCR
Title 25, Division 1, Chapter 7, Subchapter 20.
•Maintain membership in good standing in the Fresno Madera Continuum of Care
(FMCoC) as defined by FMCoC bylaws and participate in the Coordinated Entry
System (CES).
•Utilize the FMCoC Coordinated Entry System for all clients served.
•Complete coordinated entry-approved assessments and enter all required data
into HMIS, in compliance with HUD data collection, management and reporting
standards, within 72-hours of program entry.
•Provide Emergency Solutions Grant CARES Act services in accordance with all
Federal and State regulation.
•Ensure that each client receives assistance only to the extent that is necessary
and has not been met by another funding source, as specified in 42 U.S. Code
5155.
•Engage clients in a linguistically and culturally appropriate manner, including the
use of interpreters when needed.
•Meet with County staff monthly, or as often as needed, for service coordination,
problem/issue resolution, information sharing, training, review, and monitoring of
services.
PERFORMANCE GOALS AND OUTCOMES
CAPMC shall provide complete and accurate monthly activity reports to the County of
Fresno, in a report format approved by the County by the 10th of each month.
Exhibit A
Page 4 of 4
Performance Goals:
•Complete 15 successful housing placements.
•Contact 100 unduplicated, unsheltered homeless individuals and families through
Street Outreach.
•Provide emergency respite shelter for 99 individuals.
•Provide hotel emergency shelter to 33 individuals.
•Complete 100% of HMIS entries within 72 hours of program entry.
Performance Outcomes:
•75% of households assisted with Emergency Shelter will be assessed and
referred for match through the FMCoC Coordinated Entry System.
•75% of households assisted with Emergency Shelter will exit to a permanent
housing destination.
•60% of all households assisted will be referred to outside services including but
not limited to services for physical health, behavioral health, money.
management, and employment.
•75% of households that exit Rapid Rehousing will remain stably housed at 6
months after exiting the program.
Exhibit B
Page 1 of 1
Rapid Rehousing
Operational Expenses
Direct Client Assistance
Rapid Rehousing SUBTOTAL 105,180.00$
Emergency Shelter
Operational Expenses
Direct Client Assistance
Emergency Shelter SUBTOTAL 507,144.00$
Street Outreach
Operational Expenses
Direct Client Assistance
Street Outreach SUBTOTAL 50,000.00$
Homeless Management Information System (HMIS)
Hardware
Software
Training and Technical Assistance
15,000.00$
5,000.00$
TOTAL BUDGET 682,324.00$
Administrative Costs
Administrative Costs SUBTOTAL
Community Action Partnership of Madera County Budget
CONTRACT BUDGET
Operational Expenses
HMIS SUBTOTAL
Administration
Exhibit C
Page 1 of 2
SELF-DEALING TRANSACTION DISCLOSURE FORM
In order to conduct business with the County of Fresno (hereinafter referred to as “County”),
members of a contractor’s board of directors (hereinafter referred to as “County Contractor”),
must disclose any self-dealing transactions that they are a party to while providing goods,
performing services, or both for the County. A self-dealing transaction is defined below:
“A self-dealing transaction means a transaction to which the corporation is a party and in
which one or more of its directors has a material financial interest”
The definition above will be utilized for purposes of completing this disclosure form.
INSTRUCTIONS
(1) Enter board member’s name, job title (if applicable), and date this disclosure is being
made.
(2) Enter the board member’s company/agency name and address.
(3) Describe in detail the nature of the self-dealing transaction that is being disclosed to
the County. At a minimum, include a description of the following:
a. The name of the agency/company with which the corporation has the
transaction; and
b. The nature of the material financial interest in the Corporation’s transaction that
the board member has.
(4) Describe in detail why the self-dealing transaction is appropriate based on applicable
provisions of the Corporations Code.
(5) Form must be signed by the board member that is involved in the self-dealing
transaction described in Sections (3) and (4).
Exhibit C
Page 2 of 2
(1) Company Board Member Information:
Name:Date:
Job
Title:
(2) Company/Agency Name and Address:
(3) Disclosure (Please describe the nature of the self-dealing transaction you are a party to):
(4) Explain why this self-dealing transaction is consistent with the requirements of Corporations
Code 5233 (a):
(5) Authorized Signature
Signature:Date:
THIRTY PERCENT INCOME LIMITS PAGE 10
STATE:CALIFORNIA -------------------30% L O W I N C O M E L I M I T S---------------------------
MEDIAN 1 PERSON 2 PERSON 3 PERSON 4 PERSON 5 PERSON 6 PERSON 7 PERSON 8 PERSON
Bakersfield, CA MSA 59700 14650 16750 18850 20900 22600 24250 25950 27600
Chico, CA MSA 68400 14650 16750 18850 20900 22600 24250 25950 27600
El Centro, CA MSA 56200 14650 16750 18850 20900 22600 24250 25950 27600
Fresno, CA MSA 62800 14650 16750 18850 20900 22600 24250 25950 27600
Hanford-Corcoran, CA MSA 65800 14650 16750 18850 20900 22600 24250 25950 27600
Los Angeles-Long Beach-Anaheim, CA MSA
Los Angeles-Long Beach-Glendale,80000 24850 28400 31950 35450 38300 41150 44000 46800
Santa Ana-Anaheim-Irvine, CA HMF106700 28250 32300 36350 40350 43600 46850 50050 53300
Madera, CA MSA 62900 14650 16750 18850 20900 22600 24250 25950 27600
Merced, CA MSA 66400 14650 16750 18850 20900 22600 24250 25950 27600
Modesto, CA MSA 68900 15000 17150 19300 21400 23150 24850 26550 28250
Napa, CA MSA 101500 23900 27300 30700 34100 36850 39600 42300 45050
Oxnard-Thousand Oaks-Ventura, CA 98800 23600 26950 30300 33650 36350 39050 41750 44450
Redding, CA MSA 69500 14950 17050 19200 21300 23050 24750 26450 28150
Riverside-San Bernardino-Ontario 77500 16600 19000 21350 23700 25600 27500 29400 31300
Sacramento-Roseville-Arden-Arcade, CA MS
Sacramento--Roseville--Arden-Arc91100 19050 21800 24500 27200 29400 31600 33750 35950
Yolo, CA HMFA 88600 18650 21300 23950 26600 28750 30900 33000 35150
Salinas, CA MSA 80900 21350 24400 27450 30500 32950 35400 37850 40300
San Diego-Carlsbad, CA MSA 95100 25450 29100 32750 36350 39300 42200 45100 48000
San Francisco-Oakland-Hayward, CA MSA
Oakland-Fremont, CA HMFA 125600 28800 32900 37000 41100 44400 47700 51000 54300
San Francisco, CA HMFA 149600 38400 43850 49350 54800 59200 63600 68000 72350
San Jose-Sunnyvale-Santa Clara, CA MSA
San Benito County, CA HMFA 90700 20550 23450 26400 29300 31650 34000 36350 38700
San Jose-Sunnyvale-Santa Clara, 151300 34800 39800 44750 49700 53700 57700 61650 65650
San Luis Obispo-Paso Robles-Arro 97800 20550 23500 26450 29350 31700 34050 36400 38750
U.S. Department of Housing and Urban Development. April 2019. ESG Income Limits.
Retrieved from http://www.hudexchange.info/resource/5079/esg-income-limits/
Exhibit D