HomeMy WebLinkAboutAgreement A-21-356 with Cal OES.pdfDocuSign Envelope ID: 9D6FC1 E3-90C2-4567-AOOF-21 B49AD85E9A
CdOES# -00000-7 FIPS II VS# Su boword II p
CALIFORNIA GOVERNOR 'S OFFICE OF EMERGENCY SERVICES
GRANT SUBAWARD FACE SHEET
'I"~
Agreement No . 21-356 f
l he Co lil ornia Govorno(s Olfice of Emergency Services (Col OES) hereby makes o Gron! Suboword of funds to the toUolMtlQ·
1. Subrec lplent: Fresno County lo. DUNS#: 937953037
2. Implementing Agency: Fresno County.Probation Departmen t 2o. 0UNSf:_,_9-"'329=530=37,..__ ______ _
3 . Implementing Agency Addreu: 3333 Eas t American Ave .. Suite 6 Fresno 93725-9247
(Street)
4. Locollon of Project: Fremo
(oty)
5 . Dl soster/Progrom Title : Probation Speci ollzod Unils l'rog ram
7 , lndltec l Co•I Role: N/A
Item Gronl fund A. Slate B. federot Number Year Source
8. 2021 f',Stl. Sl00.000
9. Selec t Se lect
10. Select Se lect
11. Select Select
12. Select Select
Total Project Cost $100000
IOlyJ
Fresno
(County)
6. Pefformance _---"10 ... 1.,.0.,1 /..,_70,.,?'-"1 __
Pefiod: (Storl Dote)
to
(Zip+4)
93721 -2613
(Zip+4l
09/30/2022
(CndDolel
Federally Approved ICR (if applicable): ______ %
C. Toto! D. Cosh Maleh E. In-Kind Mofch F. Total Match G. Total Cost
$33,333 $33,333 $133,3 33 ~
$ ]M IVY) $33,333 $33,333 $1 33,333
1 3. Cs:rJ#lcgtJon -INS Gront ~uboword consists of Im trtle page. lhe oppicotron tor lhe gronl. which is attac hed and mode o port hOroot. ond the
Assuronces/Cerlifreolions. I hereby certify I om ves1od wilh 1he oul horily to enter inl o 1his Gronl Suboword. ond h ove the oppro vol or lhe Ci1Y /County Fin onciot
Officer, C ity M anager. County Administrolor. Governing Boord Chai, or o lher Approvin g Body. fhe Su brecipi,,nt certifies 1h01 ON funds rece,vcd pursuant lo 1hr.
oqrecmenl wiU be spcot exclusively on lhe purposes specified in the Geant Suboword. lhe Sub1eciplent acc epts lhls Gron! Suboword and agrees to oom,nrster the
gront project in accordance --.i th the Gron! Suboword os well os on oppicoble state o n d fedeml lo~. audit req uirem ents. tcderol prograrn guidelines. ond Col
ors policy ond program guid anco. l he Subreciplenl further agrees l ho l l hc onocotion o f fvnds moy be conlingenl on the enoctmenl ot lhe Stole Budget.
14. CA PubHc Records Ac!• Gronl oppffcations oro subject to the Colifomro Pubic Records Act. Government Code section 6250 et seq . Do not pu l ony personally
identifi a b le info,m olion o r privol e inf0<molion on this oppfico tion.11 you believe that o n y o f lhe informolion you ore putting on lhis oppkotion is e xempt from the
Pubijc Reco,ds Act, p leose attach o statement that indicot~ whol porlions of the oppticolion ond the bosis for the exemption. Your stalement thol l he
:nfo,mation is nol subj ect to lhe Pvbfic Records Act will nol guoronlce l hol th e information """ not be cfosclosod .
15. Official Aulhorlad to Sign for Subreclplenl:
Nome: Steve Blandou Tille: Choirrnon. Fresno county Board ot Supervisors
r>oymen l M aiing Addren: City: f resno
Sig notu,e:
FOR Cot OES USE ONLY
· y pe,~onol knowtedge 1h01 budgeted funds ore ovoilob le for the period
(Cat OES scot Officer)
ATTEST :
BERNICE E. SEIDEL
Clerk of the Board of Su pervisors
County Fresn?, te of California
By ___ ..1_,Ll:J!l~o!'......:~~~--
Dep uty
11/4 /2021
(Dote)
ENY: 2021-22 Chapter: 21 SL: 18411
Item -0690-102-0890 Pgm : 0385
FAIN#: 15JOVW-21-GG-00554-STOP 07/01 /21-06/30/23
Fund : Federal Trust . AL#: 16 _588
Program: Probation Specialized Units Program
Match Req .: 25%, C/IK based on TPC
Project ID : OES21STOP000012
SC: 2021-18411 Amount: $100,000
(Col OES
Zip Code+,: 937'5-9247
Date: _ _,~-"'1"'_,._~b .. · -AA~, '1-4,,-=~:..c:::,""--"---
s e xpenditure stoled above.
11/4/2021
Recei ved 7/28/2021
ML# 739601
(Date)
Grant Subaward Contact Information
Information and Instructions
Key personnel are the official points of contact for the Grant Subaward, including the
individuals identified on this form (per Subrecipient Handbook (SRH) Section 3.005).
Complete all sections of this form using the instructions below. Each individual must
have a unique email address specific to them.
This form must be submitted as part of the Grant Subaward Application and with a
Grant Subaward Modification (Cal OES Form 2-223) if changes are requested during
the Grant Subaward performance period.
1.Provide the name, title, address (including 9-digit Zip Code), telephone number, and
e-mail address for the Grant Subaward Director (per SRH Section 3.010).
2.Provide the name, title, address (including 9-digit Zip Code), telephone number, and
e-mail address for the Financial Officer (per SRH Section 3.020).
3.Provide the name, title, address (including 9-digit Zip Code), telephone number, and
e-mail address for the Programmatic Point of Contact (per SRH Section 3.015).
4.Provide the name, title, address (including 9-digit Zip Code), telephone number, and
e-mail address for the Financial Point of Contact (per SRH Section 3.025).
5.Provide the name, title, address (including 9-digit Zip Code), telephone number, and
e-mail address for the Executive Director of a Non-Governmental Organization or the
Chief Executive Officer (e.g. chief of police, superintendent of schools) for the
Implementing Agency (per SRH Section 1.020).
6.Provide the name, title, address (including 9-digit Zip Code), telephone number, and
e-mail address for the Official Designee (per SRH Section 3.030) as stated in Section
15 of the Grant Subaward Face Sheet (Cal OES Form 2-101).
7.Provide the name, title, address (including 9-digit Zip Code), telephone number, and
e-mail address for the Chair of the Governing Body of the Subrecipient, if applicable.
This must be direct contact information.
Grant Subaward Contact Information – Cal OES 2-102 (Revised 10/2020)
Grant Subaward Contact Information
Grant Subaward #: _______________________________________________________________
Subrecipient: ______________________________________________________________________
1.Grant Subaward Director:
Name: _______________________________ Title: ___________________________________
Telephone #: _______________ Email Address: ___________________________________
Address/City/ Zip Code (9-digit): _________________________________________________
2.Financial Officer:
Name: _______________________________ Title: ___________________________________
Telephone #: _______________ Email Address: ___________________________________
Address/City/ Zip Code (9-digit): _________________________________________________
3.Programmatic Point of Contact:
Name: _______________________________ Title: ___________________________________
Telephone #: _______________ Email Address: ___________________________________
Address/City/ Zip Code (9-digit): _________________________________________________
4.Financial Point of Contact:
Name: _______________________________ Title: ___________________________________
Telephone #: _______________ Email Address: ___________________________________
Address/City/ Zip Code (9-digit): _________________________________________________
5.Executive Director of a Non-Governmental Organization or the Chief Executive
Officer (i.e., chief of police, superintendent of schools) of the implementing agency:
Name: _______________________________ Title: ___________________________________
Telephone #: _______________ Email Address: ___________________________________
Address/City/ Zip Code (9-digit): _________________________________________________
6.Official Designee, as stated in Section 15 of the Grant Subaward Face Sheet:
Name: _______________________________ Title: ___________________________________
Telephone #: _______________ Email Address: ___________________________________
Address/City/ Zip Code (9-digit): _________________________________________________
7.Chair of the Governing Body of the Subrecipient:
Name: _______________________________ Title: ___________________________________
Telephone #: _______________ Email Address: ___________________________________
Address/City/ Zip Code (9-digit): _________________________________________________
Grant Subaward Contact Information – Cal OES 2-102 (Revised 10/2020)
Grant Subaward Signature Authorization
Information and Instructions
Grant Subaward Signature Authorization – Cal OES 2-103 (Revised 10/2020)
This form identifies the signatures for the Grant Subaward Director (see Subrecipient
Handbook (SRH) Section 3.010) and Financial Officer (see SRH Section 3.020) and
allows Subrecipients to designate up to five additional signers for each. The Grant
Subaward Director and Financial Officer are authorizing the additional person(s)
identified to sign on their behalf on all Grant Subaward-related matters.
Complete all sections of the form. No single individual may be authorized to sign for
both the Grant Subaward Director and Financial Officer. The individuals identified as
the Grant Subaward Director and Financial Officer must match the individuals
identified on the Grant Subaward Contact Information (Cal OES Form 2-102). The
Grant Subaward Director and Financial Officer must sign this form.
This form must be submitted as part of the Grant Subaward Application and with a
Grant Subaward Modification (Cal OES Form 2-223) if changes are requested during
the Grant Subaward performance period.
Grant Subaward Certification of Assurance of Compliance
Information and Instructions
The Certification of Assurance of Compliance is a binding affirmation that
Subrecipients will comply with the following regulations and restrictions:
State and federal civil rights laws,
Drug-Free Workplace,
California Environmental Quality Act,
Lobbying restrictions,
Debarment and Suspension requirements,
Proof of Authority documentation from the city council/governing board, and
Federal grant fund requirements.
The Applicant is required to obtain written authorization by the governing body (e.g.,
County Board of Supervisors, City Council, or Governing Board) granting authority for
the Subrecipient/Official Designee to enter into a Grant Subaward (and applicable
Grant Subaward Amendments) with Cal OES (see Subrecipient Handbook (SRH)
Section 1.005 and Section IV. of this form).
The Official Designee (see SRH Section 3.030) and the individual granting that authority
(i.e., City/County Financial Officer, City/County Manager, or Governing Board Chair)
must sign this form. For State agencies, only the Official Designee must sign this form.
Complete all sections of this form and then submit:
As part of the Grant Subaward Application,
With a Grant Subaward Amendment (Cal OES Form 2-213) if a new fund source is
being added to the Grant Subaward, (applicable Certification of Assurance of
Compliance would be needed), with a Grant Subaward Modification (Cal OES
Form 2-223) if the Official Designee or Board Chair changes and the Resolution
identifies them by name, and/or
With a Grant Subaward Modification (Cal OES Form 2-223) if the federal program
Special Conditions change after the approval of the Grant Subaward.
COAOC – STOP – Cal OES 104g (Revised 7/2021)
Grant Subaward Certification of Assurance of Compliance
STOP Violence Against Women Formula Grant Program
Grant Subaward #: ________________________________________________________________
Subrecipient: ______________________________________________________________________
I, ____________________________________________ (Official Designee; same person as
Section 15 of the Grant Subaward Face Sheet) hereby certify that the above
Subrecipient is responsible for reviewing the Subrecipient Handbook (SRH) and
adhering to all of the Grant Subaward requirements (state and/or federal) as directed
by Cal OES including, but not limited to, the following areas:
I. Federal Grant Funds – SRH Sections 14.005
Subrecipients expending $750,000 or more in federal grant funds annually are
required to secure a single audit pursuant to Office of Management & Budget
(OMB) Uniform Guidance 2 Code of Federal Regulations (CFR) Part 200, Subpart F
and are allowed to allocate federal funds for the audit costs.
Subrecipient expends $750,000 or more in federal funds annually.
Subrecipient does not expend $750,000 or more in federal funds annually
II. Equal Employment Opportunity – SRH Section 2.025
It is the public policy of the State of California to promote equal employment
opportunity (EEO) by prohibiting discrimination or harassment in employment
because of race, color, religion, religious creed (including religious dress and
grooming practices), national origin, ancestry, citizenship, physical or mental
disability, medical condition (including cancer and genetic characteristics),
genetic information, marital status, sex (including pregnancy, childbirth,
breastfeeding, or related medical conditions), gender, gender identity, gender
expression, age, sexual orientation, veteran and/or military status, protected
medical leaves (requested or approved for leave under the Family and Medical
Leave Act or the California Family Rights Act), domestic violence victim status,
political affiliation, and any other status protected by state or federal law.
Subrecipients certify that they will comply with all state and federal requirements
regarding EEO, nondiscrimination, and civil rights.
EEO Officer: ___________________________________________________________________
Title: __________________________________________________________________________
Address: ______________________________________________________________________
Telephone Number: ___________________________________________________________
Email Address: _________________________________________________________________
COAOC – STOP – Cal OES 2-104g (Revised 7/2021)
Page 2 of 15
III.Drug-Free Workplace Act of 1990 – SRH Section 2.030
The State of California requires that every person or organization receiving a Grant
Subaward or contract shall certify it will provide a drug-free workplace.
IV.California Environmental Quality Act (CEQA) – SRH Section 2.035
The California Environmental Quality Act (CEQA) (Public Resources Code, Section
21000 et seq.) requires all Cal OES-funded Subrecipients to certify compliance with
CEQA. Subrecipients must certify they have completed, and will maintain on file,
the appropriate CEQA compliance documentation.
V.Lobbying – SRH Sections 2.040 and 4.105
Grant Subaward funds, property, and funded positions must not be used for any
lobbying activities. This includes, but is not limited to, being paid by or on behalf of
the undersigned, to any person for influencing or attempting to influence an
officer or employee of any agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in connection
with the making of any federal grant, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment, or
modification of any federal grant or cooperative agreement.
VI.Debarment and Suspension – SRH Section 2.045
Subrecipients receiving federal funds must certify that they will adhere to Federal
Executive Order 12549, Debarment and Suspension. The Subrecipient certifies that
neither the Subrecipient nor its principals are presently debarred, suspended,
proposed for debarment, declared ineligible, sentenced to a denial of federal
benefits by a state or federal court, or voluntarily excluded from covered
transactions by any federal department or agency.
The Subrecipient certifies that it will not make any Second-Tier Subaward, or enter
into any contract greater than $25,000, with parties that are debarred, suspended,
or otherwise excluded or ineligible for participation in Federal programs or
activities.
VII.Proof of Authority from City Council/Governing Board – SRH Section 1.055
Subrecipients accept responsibility for and must comply with the requirement to
obtain a signed resolution from governing body (e.g., County Board of Supervisors,
City Council, or Governing Board) granting authority for the Subrecipient/Official
Designee (see Section 3.030) to enter into a Grant Subaward (and applicable
Grant Subaward Amendments) with Cal OES. It is agreed that any liability arising
out of the performance of this Grant Subaward, including civil court actions for
damages, shall be the responsibility of the Subrecipient. The State of California
and Cal OES disclaim responsibility of any such liability. Furthermore, it is also
COAOC – STOP – Cal OES 2-104g (Revised 7/2021)
Page 3 of 15
agreed that Grant Subaward funds received from Cal OES shall not be used to
supplant expenditures controlled by the governing board.
Subrecipients are required to obtain written authorization by the governing body
(e.g., County Board of Supervisors, City Council, or Governing Board) granting
authority for the Subrecipient/Official Designee (see Section 3.030) to enter into a
Grant Subaward (and applicable Grant Subaward Amendments) with Cal OES.
The Applicant is also required to maintain said written authorization on file and
make readily available upon demand.
VIII. Civil Rights Compliance – SRH Section 2.020
The Subrecipient complies with all laws that prohibit excluding, denying or
discriminating against any person based on actual or perceived race, color,
national origin, disability, religion, age, sex, gender identity, and sexual orientation
in both the delivery of services and employment practices and does not use
federal financial assistance to engage in explicitly religious activities.
IX. Federal Services*Training*Officers*Prosecutors (STOP) Violence Against Women
Formula Grant Program Special Conditions
1. Applicability of Part 200 Uniform Requirements and DOJ Grants Financial
Guide
The Subrecipient must comply with the Uniform Administrative Requirements,
Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted and
supplemented by the Department of Justice (DOJ) in 2 C.F.R. Part 2800
(together, the "Part 200 Uniform Requirements"), and the current edition of
the DOJ Grants Financial Guide as posted on the OVW website, including
any updated version that may be posted during the period of performance.
The Subrecipient also agrees that all financial records pertinent to this award,
including the general accounting ledger and all supporting documents, are
subject to agency review throughout the life of the award, during the close-
out process, and for three years after submission of the final Federal Financial
Report (SF-425) or as long as the records are retained, whichever is longer,
pursuant to 2 C.F.R. 200.333, 200.336.
2. Requirements Pertaining to Prohibited Conduct Related to Trafficking in
Persons (including reporting requirements and OVW authority to terminate
award)
The Subrecipient must comply with all applicable requirements (including
requirements to report allegations) pertaining to prohibited conduct related
to the trafficking of persons, whether on the part of Subrecipients or
individuals defined (for purposes of this condition) as "employees" of any
COAOC – STOP – Cal OES 2-104g (Revised 7/2021)
Page 4 of 15
Subrecipient.
The details of the Subrecipient's obligations related to prohibited conduct
related to trafficking in persons are posted on the OVW web site at
https://www.justice.gov/ovw/award-conditions (Award Condition: Prohibited
conduct by Subrecipients related to trafficking in persons (including reporting
requirements and OVW authority to terminate award)), and are
incorporated by reference here.
3. Compliance with Applicable Rules Regarding Approval, Planning, and
Reporting of Conferences, Meetings, Trainings, and Other Events
The Subrecipient must comply with all applicable laws, regulations, policies,
and official DOJ guidance (including specific cost limits, prior approval and
reporting requirements, where applicable) governing the use of federal funds
for expenses related to conferences (as that term is defined by DOJ),
including the provision of food and/or beverages at such conferences, and
costs of attendance at such conferences.
Information on the pertinent DOJ definition of conferences and the rules
applicable to this award appears on the OVW website at
https://www.justice.gov/ovw/conference-planning.
4. Effect of Failure to Address Audit Issues
The Subrecipient understands and agrees that the DOJ awarding agency
(OJP or OVW, as appropriate) may withhold award funds, or may impose
other related requirements, if (as determined by the DOJ awarding agency)
the Subrecipient does not satisfactorily and promptly address outstanding
issues from audits required by the Part 200 Uniform Requirements (or by the
terms of this award), or other outstanding issues that arise in connection with
audits, investigations, or reviews of DOJ awards.
5. Reporting Potential Fraud, Waste, Abuse, and Similar Misconduct
The Subrecipients must promptly refer to the DOJ Office of the Inspector
General (OIG) any credible evidence that a principal, employee, agent,
Subrecipient, contractor, subcontractor, or other person has, in connection
with funds under this award -- (1) submitted a claim that violates the False
Claims Act; or (2) committed a criminal or civil violation of laws pertaining to
fraud, conflict of interest, bribery, gratuity, or similar misconduct.
Potential fraud, waste, abuse, or misconduct involving or relating to funds
under this award should be reported to the OIG by-- (1) mail directed to:
Office of the Inspector General, U.S. Department of Justice, Investigations
Division, 1425 New York Avenue, N.W. Suite 7100, Washington, DC 20530;
and/or (2) the DOJ OIG hotline: (contact information in English and Spanish)
COAOC – STOP – Cal OES 2-104g (Revised 7/2021)
Page 5 of 15
at (800) 869-4499 (phone) or (202) 616-9881 (fax).
Additional information is available from the DOJ OIG website at
https://oig.justice.gov/hotline.
6. Compliance with General Appropriations-Law Restrictions on the Use of
Federal Funds for this Fiscal Year
The Subrecipient must comply with all applicable restrictions on the use of
federal funds set out in federal appropriations statutes. Pertinent restrictions,
for each fiscal year, are set out at https://www.justice.gov/ovw/award-
conditions (Award Condition: General appropriations-law restrictions on use
of federal award funds), and are incorporated by reference here. Should a
question arise as to whether a particular use of federal funds by a
Subrecipient would or might fall within the scope of an appropriations-law
restriction, the Subrecipient is to contact OVW for guidance, and may not
proceed without the express prior written approval of OVW.
7. Restrictions and Certifications Regarding Non-Disclosure Agreements and
Related Matters
No Subrecipient, or entity that receives a procurement contract or
subcontract with any funds under this award, may require any employee or
contractor to sign an internal confidentiality agreement or statement that
prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting
(in accordance with law) of waste, fraud, or abuse to an investigative or law
enforcement representative of a federal department or agency authorized
to receive such information.
The foregoing is not intended, and shall not be understood by the agency
making this award, to contravene requirements applicable to Standard Form
312 (which relates to classified information), Form 4414 (which relates to
sensitive compartmented information), or any other form issued by a federal
department or agency governing the nondisclosure of classified information.
a.In accepting this award, the Subrecipient:
o Represents that it neither requires nor has required internal
confidentiality agreements or statements from employees or
contractors that currently prohibit or otherwise currently restrict
(or purport to prohibit or restrict) employees or contractors from
reporting waste, fraud, or abuse as described above; and
o Certifies that, if it learns or is notified that it is or has been
requiring its employees or contractors to execute agreements
or statements that prohibit or otherwise restrict (or purport to
prohibit or restrict), reporting of waste, fraud, or abuse as
COAOC – STOP – Cal OES 2-104g (Revised 7/2021)
Page 6 of 15
described above, it will immediately stop any further obligations
of award funds, will provide prompt written notification to the
federal agency making this award, and will resume (or permit
resumption of) such obligations only if expressly authorized to do
so by that agency.
b.If the Subrecipient does or is authorized under this award to make
Subawards, procurement contracts, or both:
o It represents that (1) it has determined that no other entity that
the Subrecipient's application proposes may or will receive
award funds (whether through a Second-Tier Subaward,
procurement contract, or subcontract under a procurement
contract) either requires or has required internal confidentiality
agreements or statements from employees or contractors that
currently prohibit or otherwise currently restrict (or purport to
prohibit or restrict) employees or contractors from reporting
waste, fraud, or abuse as described above; and (2) it has made
appropriate inquiry, or otherwise has an adequate factual
basis, to support this representation; and
o It certifies that, if it learns or is notified that any Subrecipient,
contractor, or subcontractor entity that receives funds under
this award is or has been requiring its employees or contractors
to execute agreements or statements that prohibit or otherwise
restrict (or purport to prohibit or restrict), reporting of waste,
fraud, or abuse as described above, it will immediately stop any
further obligations of award funds to or by that entity, will
provide prompt written notification to the federal agency
making this award, and will resume (or permit resumption of)
such obligations only if expressly authorized to do so by that
agency.
8. Encouragement of Policies to Ban Text Messaging while Driving
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text
Messaging While Driving," 74 Fed. Reg. 51225 (October 1, 2009), the
Subrecipient understands that DOJ encourages Subrecipients to adopt and
enforce policies banning employees from text messaging while driving any
vehicle during the course of performing work funded by this award, and to
establish workplace safety policies and conduct education, awareness, and
other outreach to decrease crashes caused by distracted drivers.
9. Additional DOJ Awarding Agency Requirements
The Subrecipient agrees to comply with any additional requirements that
COAOC – STOP – Cal OES 2-104g (Revised 7/2021)
Page 7 of 15
may be imposed by the DOJ awarding agency (OJP or OVW, as
appropriate) during the period of performance for this award, if the
Subrecipient is designated as "high- risk" for purposes of the DOJ high-risk
grantee list.
10. OVW Training Guiding Principles
The Subrecipient understands and agrees that any training or training
materials developed or delivered with funding provided under this award
must adhere to the OVW Training Guiding Principles for Subrecipients,
available at https://www.justice.gov/ovw/resources-and-faqs-
grantees#Discretionary.
11. Compliance with Statutory and Regulatory Requirements
The Subrecipient must comply with all relevant statutory and regulatory
requirements, which may include, among other relevant authorities, the
Violence Against Women Act of 1994, P.L. 103-322, the Violence Against
Women Act of 2000, P.L. 106-386, the Violence Against Women and
Department of Justice Reauthorization Act of 2005, P.L. 109-162, the Violence
Against Women Reauthorization Act of 2013, P.L. 113-4, the Omnibus Crime
Control and Safe Streets Act of 1968, 34 U.S.C. §§ 10101 et seq., and OVW's
implementing regulations at 28 C.F.R. Part 90.
12. Misuse of Award Funds
The Subrecipient understands and agrees that misuse of award funds may
result in a range of penalties, including suspension of current and future
funds, suspension or debarment from federal grants, recoupment of monies
provided under an award, and civil and/or criminal penalties.
13. Consultant Compensation Rates
The Subrecipient acknowledges that consultants paid with award funds
generally may not be paid at a rate in excess of $81.25 per hour, not to
exceed $650 per day. To exceed this specified maximum rate, Subrecipients
must submit to OVW a detailed justification and have such justification
approved by OVW, prior to obligation or expenditure of such funds. Issuance
of this award or approval of the award budget alone does not indicate
approval of any consultant rate in excess of $81.25 per hour, not to exceed
$650 per day. Although prior approval is not required for consultant rates
below this specified maximum rate, Subrecipients are required to maintain
documentation to support all daily or hourly consultant rates.
14. Publications disclaimer for STOP Formula Subrecipients
The Subrecipient agrees that all materials and publications (written, web-
COAOC – STOP – Cal OES 2-104g (Revised 7/2021)
Page 8 of 15
based, audio-visual, or any other format) resulting from Grant Subaward
activities shall contain the following statement: "This project was supported by
Grant Subaward No. awarded by the state administering
office for the Office on Violence Against Women, U.S. Department of Justice's
STOP Formula Grant Program. The opinions, findings, conclusions, and
recommendations expressed in this publication/program/exhibition are those
of the author(s) and do not necessarily reflect the views of the state or the
U.S. Department of Justice."
15. Activities that compromise victim safety and recovery or undermine offender
accountability
The Subrecipient agrees that Grant Subaward funds will not support activities
that compromise victim safety and recovery or undermine offender
accountability, such as: procedures or policies that exclude victims from
receiving safe shelter, advocacy services, counseling, and other assistance
based on their actual or perceived sex, age, immigration status, race,
religion, sexual orientation, gender identity, mental health condition, physical
health condition, criminal record, work in the sex industry, or the age and/or
sex of their children; procedures or policies that compromise the
confidentiality of information and privacy of persons receiving OVW-funded
services; procedures or policies that impose requirements on victims in order
to receive services (e.g., seek an order of protection, receive counseling,
participate in couples' counseling or mediation, report to law enforcement,
seek civil or criminal remedies, etc.); procedures or policies that fail to ensure
service providers conduct safety planning with victims; project design and
budgets that fail to account for the access needs of participants with
disabilities and participants who have limited English proficiency or are Deaf
or hard of hearing; or any other activities outlined in the solicitation under
which the approved application was submitted.
16. Copyrighted Works
Pursuant to 2 C.F.R. 200.315(b), the Subrecipient may copyright any work that
is subject to copyright and was developed, or for which ownership was
acquired, under this award. OVW reserves a royalty-free, nonexclusive, and
irrevocable right to reproduce, publish, or otherwise use the work, in whole or
in part (including in the creation of derivative works), for federal purposes,
and to authorize others to do so.
OVW also reserves a royalty-free, nonexclusive, and irrevocable right to
reproduce, publish, or otherwise use, in whole or in part (including in the
creation of derivative works), any work developed by a Subrecipient of this
award, for federal purposes, and to authorize others to do so.
In addition, the Subrecipient must obtain advance written approval from the
COAOC – STOP – Cal OES 2-104g (Revised 7/2021)
Page 9 of 15
OVW program manager assigned to this award, and must comply with all
conditions specified by the program manager in connection with that
approval, before: 1) using award funds to purchase ownership of, or a license
to use, a copyrighted work; or 2) incorporating any copyrighted work, or
portion thereof, into a new work developed under this award.
It is the responsibility of the Subrecipient (and of each contractor, or
subcontractor as applicable) to ensure that this condition is included in any
Second-Tier Subaward, contract, or subcontract under this award.
17. Requirement to report actual or imminent breach of personally identifiable
information (PII)
The Subrecipient must have written procedures in place to respond in the
event of an actual or imminent breach (as defined in OMB M-17-12) if it -- 1)
creates, collects, uses, processes, stores, maintains, disseminates, discloses, or
disposes of personally identifiable information (PII) (as defined in 2 C.F.R.
200.79)within the scope of an OVW grant-funded program or activity, or 2)
uses or operates a Federal information system (as defined in OMB Circular A-
130). The Subrecipient's breach procedures must include a requirement to
report actual or imminent breach of PII to an OVW Program Manager no
later than 24 hours after an occurrence of an actual breach, or the
detection of an imminent breach.
18. Unreasonable restrictions on competition under the award; association with
federal government
No Subrecipient may (in any procurement transaction) discriminate against
any person or entity on the basis of such person or entity's status as an
"associate of the federal government" (or on the basis of such person or
entity's status as a parent, affiliate, or subsidiary of such an associate), except
as expressly set out in 2 C.F.R. 200.319(a) or as specifically authorized by DOJ.
The details of the Subrecipient's obligations under this condition are posted
on the OVW website at https://www.justice.gov/ovw/award-conditions
(Award Condition: Unreasonable restrictions on competition under the
award; association with federal government), and are incorporated by
reference here.
19. Determinations of suitability to interact with participating minors
This condition applies to this award if it is indicated in the application for the
award (as approved by DOJ), the DOJ funding announcement (solicitation),
or an associated federal statute - that a purpose of some or all of the
activities to be carried out under the award (whether by the Subrecipient) is
to benefit a set of individuals under 18 years of age.
COAOC – STOP – Cal OES 2-104g (Revised 7/2021)
Page 10 of 15
The Subrecipient must make determinations of suitability before certain
individuals may interact with participating minors. This requirement applies
regardless of an individual's employment status. The details of this
requirement are posted on the OVW web site at
https://www.justice.gov/ovw/award-conditions (Award condition:
Determination of suitability required, in advance, for certain individuals who
may interact with participating minors), and are incorporated by reference
here.
20. Compliance with DOJ regulations pertaining to civil rights and
nondiscrimination - 28 C.F.R. Part 42
The Subrecipient must comply with all applicable requirements of 28 C.F.R.
Part 42, specifically including any applicable requirements in Subpart E of 28
C.F.R.Part 42 that relate to an equal employment opportunity program.
21. Compliance with DOJ regulations pertaining to civil rights and
nondiscrimination - 28 C.F.R. Part 38
The Subrecipient must comply with all applicable requirements of 28 C.F.R.
Part 38, specifically including any applicable requirements regarding written
notice to program beneficiaries and prospective program beneficiaries.
Among other things, 28 C.F.R. Part 38 includes rules that prohibit specific
forms of discrimination on the basis of religion, a religious belief, a refusal to
hold a religious belief, or refusal to attend or participate in a religious
practice. Part 38 also sets out rules and requirements that pertain to
Subrecipient organizations that engage in or conduct explicitly religious
activities, as well as rules and requirements that pertain to Subrecipients and
Subrecipients that are faith-based or religious organizations.
22. Compliance with DOJ regulations pertaining to civil rights and
nondiscrimination - 28 C.F.R. Part 54
The Subrecipient must comply with all applicable requirements of 28 C.F.R.
Part 54, which relates to nondiscrimination on the basis of sex in certain
"education programs."
23. Restrictions on "lobbying" and policy development
In general, as a matter of federal law, federal funds may not be used by the
Subrecipient, either directly or indirectly, in support of the enactment, repeal,
modification or adoption of any law, regulation or policy, at any level of
government, in order to avoid violation of 18 U.S.C. § 1913. The Subrecipient
may, however, use federal funds to collaborate with and provide information
to federal, state, local, tribal and territorial public officials and agencies to
develop and implement policies and develop and promote state, local, or
COAOC – STOP – Cal OES 2-104g (Revised 7/2021)
Page 11 of 15
tribal legislation or model codes designed to reduce or eliminate domestic
violence, dating violence, sexual assault, and stalking (as those terms are
defined in 34 U.S.C. § 12291(a)) when such collaboration and provision of
information is consistent with the activities otherwise authorized under this
grant program.
Another federal law generally prohibits federal funds awarded by OVW from
being used by the Subrecipient to pay any person to influence (or attempt to
influence) a federal agency, a Member of Congress, or Congress (or an
official or employee of any of them) with respect to the awarding of a
federal grant or cooperative agreement, Second-Tier Subaward, contract,
subcontract, or loan, or with respect to actions such as renewing, extending,
or modifying any such award. See 31 U.S.C. § 1352. Certain exceptions to this
law apply, including an exception that applies to Indian tribes and tribal
organizations.
Should any question arise as to whether a particular use of federal funds by a
Subrecipient would or might fall within the scope of these prohibitions, the
Subrecipient is to contact OVW for guidance, and may not proceed without
the express prior written approval of OVW.
24. Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to
employees)
The Subrecipient must comply with, and is subject to, all applicable provisions
of 41U.S.C. 4712, including all applicable provisions that prohibit, under
specified circumstances, discrimination against an employee as reprisal for
the employee's disclosure of information related to gross mismanagement of
a federal grant, a gross waste of federal funds, an abuse of authority relating
to a federal grant, a substantial and specific danger to public health or
safety, or a violation of law, rule, or regulation related to a federal grant.
The Subrecipient also must inform its employees, in writing (and in the
predominant native language of the workforce), of employee rights and
remedies under 41 U.S.C. 4712.
Should a question arise as to the applicability of the provisions of 41 U.S.C.
4712 to this award, the Subrecipient is to contact the DOJ awarding agency
(OJP or OVW, as appropriate) for guidance.
25. VAWA 2013 nondiscrimination condition
The Subrecipient acknowledges that 34 U.S.C. § 12291(b)(13) prohibits
recipients of OVW awards from excluding, denying benefits to, or
discriminating against any person on the basis of actual or perceived race,
color, religion, national origin, sex, gender identity, sexual orientation, or
COAOC – STOP – Cal OES 2-104g (Revised 7/2021)
Page 12 of 15
disability in any program or activity funded in whole or in part by OVW.
Subrecipients may provide sex-segregated or sex-specific programming if
doing so is necessary to the essential operations of the program, so long as
the Subrecipient provides comparable services to those who cannot be
provided with the sex-segregated or sex-specific programming. The
Subrecipient agrees that it will comply with this provision.
26. Non-supplantation
The Subrecipient agrees that Grant Subaward funds will be used to
supplement, not supplant, non-federal funds that would otherwise be
available for the activities under this grant.
27. Confidentiality and information sharing
The Subrecipient agrees to comply with the provisions of 34 U.S.C. §
12291(b)(2), nondisclosure of confidential or private information, which
includes creating and maintaining documentation of compliance, such as
policies and procedures for release of victim information. The Subrecipient
also agrees to comply with the regulations implementing this provision at 28
CFR 90.4(b) and “Frequently Asked Questions (FAQs) on the VAWA
Confidentiality Provision (34 U.S.C. §12291(b)(2))” on the OVW website at
https://www.justice.gov/ovw/resources-and-faqs-grantees.
28. Requirements for Subrecipients providing legal assistance
The Subrecipient agrees that the legal assistance eligibility requirements, as
set forth below, are a continuing obligation on the part of the Subrecipient.
The legal assistance eligibility requirements are: (1) any person providing
legal assistance through a program funded under this grant program (A) has
demonstrated expertise in providing legal assistance to victims of domestic
violence, dating violence, sexual assault, or stalking in the targeted
population; or (B) (i) is partnered with an entity or person that has
demonstrated expertise described in subparagraph (A); and (ii) has
completed or will complete training in connection with domestic violence,
dating violence, stalking, or sexual assault and related legal issues, including
training on evidence-based risk factors for domestic and dating violence
homicide; (2) any training program conducted in satisfaction of the
requirement of paragraph (1) has been or will be developed with input from
and in collaboration with a state, local, territorial, or tribal domestic violence,
dating violence, sexual assault, or stalking victim service provider or coalition,
as well as appropriate state, local, territorial, and tribal law enforcement
officials; (3) any person or organization providing legal assistance through this
grant program has informed and will continue to inform state, local, territorial,
or tribal domestic violence, dating violence, stalking, or sexual assault
programs and coalitions, as well as appropriate state and local law
COAOC – STOP – Cal OES 2-104g (Revised 7/2021)
Page 13 of 15
enforcement officials of their work; and (4) the Subrecipient's organizational
policies do not require mediation or counseling involving offenders and
victims physically together, in cases where sexual assault, dating violence,
domestic violence, or child sexual abuse is an issue. The Subrecipient also
agrees to ensure that any Second-Tier Subrecipient or contractor will comply
with this condition. The Subrecipient agrees that it will comply with this
provision.
29. Hiring Documents
The Subrecipient must keep, maintain, and preserve all documentation
(such as Form I-9s or equivalents) regarding the eligibility of employees hired
using the funds.
30. Policy for response to workplace-related incidents of sexual misconduct,
domestic violence, and dating violence
The Subrecipient, must have a policy, or issue a policy within 270 days of the
award date, to address workplace-related incidents of sexual misconduct,
domestic violence, and dating violence involving an employee, volunteer,
consultant, or contractor. The details of this requirement are posted on the
OVW web site at https://www.justice.gov/ovw/award-conditions (Award
Condition: Policy for response to workplace-related sexual misconduct,
domestic violence, and dating violence), and are incorporated by reference
here.
31. Requirements related to System for Award Management and unique entity
identifiers
The Subrecipient must comply with applicable requirements regarding the
System for Award Management (SAM), currently accessible at
https://www.sam.gov. This includes applicable requirements regarding
registration with SAM, as well as maintaining current information in SAM.
The Subrecipient also must comply with applicable restrictions on Second-Tier
Subawards, including restrictions on subawards to entities that do not acquire
and provide (to the recipient) the unique entity identifier required for SAM
registration.
The details of the recipient's obligations related to SAM and to unique entity
identifiers are posted on the OVW website at
https://www.justice.gov/ovw/award-conditions (Award Condition:
Requirements related to System for Award Management (SAM) and unique
entity identifiers), and are incorporated by reference here.
32. Performance progress reports and final report submission
COAOC – STOP – Cal OES 2-104g (Revised 7/2021)
Page 14 of 15
The Subrecipient agrees to submit an annual report. Subrecipients must use
the designated forms and/or systems made available by OVW for
performance reporting, which identify the information that Subrecipients
must collect and report as a condition of receiving funding.
COAOC – STOP – Cal OES 2-104g (Revised 7/2021)
Page 15 of 15
All appropriate documentation must be maintained on file by the Subrecipient and
available for Cal OES or public scrutiny upon request. Failure to comply with these
requirements may result in suspension of payments under the grant or termination of
the grant or both and the Subrecipient may be ineligible for Subaward of any future
grants if the Cal OES determines that any of the following has occurred: { 1) the
Subrecipient has made false certification, or (2) violates the certification by failing to
carry out the requirements as noted above.
CERTIFICATION
I. the official named below, am the same individual authorized to sign the Grant
Subaward [Section 15 on Grant Subaward Face Sheet], and hereby swear that I
am duly authorized legally to bind the contractor or grant Subrecipient to the
above described certification. I am fully aware that this certification , executed on
the date and in the county below, is made un er penalty of perjury under the laws
of the State of California. })
L --
Official Designee 's Signature: J 7-/ , I -
Official Designee's Typed Name : Steve Brandau
Official Designee's Title : Chairman , Board of Supervisors
Date Executed: ~~ -r .lo~
\
Federal Employer ID #: Federal DUNS #: 932953037
Current System for Award Management (SAM) Expiration Date: 02/17/2022
Executed in the City/County of: Fresno
AUTHORIZED BY:
l • • C ity Financial Officer 0 County Financial Officer
• City Manager • County Manager
D Governing Board Chair
Signature Ll& L-4!1 2 (0,1 ~ -Z._
, I )
T d N Oscar J . Gar ia ( ype ame : ,
Title : Auditor-Controller/Treasurer-Tax Collector
COAOC -STOP -Cal OES 2-l04g (Revised 7 /202 l)
Grant Subaward Budget Pages
Multiple Fund Sources
Subrecipient: Fresno County
A. Personnel Costs - Line-item description and calculation 21 STOP 21STOP
MATCH
Total Amount
Allocated
Deputy Probation Office IV - I FTE
$6,771/month x 12 months = $81,252 ( will only claim $43,711)$10,378 $33,333 $43,711
Victim Witness Advocate - 1 FTE
$4,157/month x 12 = $49,884 $49,884 $49,884
Benefits: 79.66% x $49,884 = $39,738 $39,738 $39,738
Benefits include unemployment insurance, Retirement, OASDI,
Workers Compensation, Health Insurance and Benefit Administration
Personnel Costs Fund Source Totals $100,000 $33,333 $133,333
PERSONNEL COSTS CATEGORY TOTAL **$133,333
Grant Subaward #: PU21 04 0100
Grant Subaward Budget Pages Multiple Fund Sources - Cal OES 2-106a (Revised 10/2020)
Grant Subaward Budget Pages
Multiple Fund Sources
Subrecipient: Fresno County
B. Operating Costs - Line-item
description and calculation 21 STOP 21STOP
MATCH
Total
Amount
Allocated
Operating Costs Fund Source Totals
OPERATING COSTS CATEGORY TOTAL **
Grant Subaward #: PU21 04 0100
Grant Subaward Budget Pages Multiple Fund Sources - Cal OES 2-106a (Revised 10/2020)
Grant Subaward Budget Pages
Multiple Fund Sources
Subrecipient: Fresno County
C. Equipment Costs - Line-item
description and calculation 21 STOP 21STOP
MATCH
Total
Amount
Allocated
Equipment Costs Fund Source Totals
Grant Subaward Totals - Totals
must match the Grant Subaward
Face Sheet
Fund
Source
3
Fund
Source
4
Total
Project
Cost
Fund Source Totals $100,000 $33,333 $133,333
EQUIPMENT COSTS CATEGORY TOTAL
Grant Subaward #: PU21 04 0100
Grant Subaward Budget Pages Multiple Fund Sources - Cal OES 2-106a (Revised 10/2020)
Subrecipient: Fresno County Subaward #: PU21040100
Budget Narrative – Cal OES 2-107 (Revised 3/2019)
1
Budget Narrative
The County of Fresno is applying to Cal OES for a $100,000 Probation
Specialized Units Program. If awarded, the $100,000 Cal OES grant funds will
provide: the full salary ($49,884) plus the full benefits ($39,738) for the one full-
time Victim Advocate (VA) assigned to the VOISE program, and a portion of the
salary ($10,378) for the one full-time Deputy Probation Officer assigned to VOISE.
The Probation Department will provide for the other costs associated with the
VOISE program that are not covered by the grant funds from Cal OES and the
required match. The costs that will be paid by the Probation Department’s
budget are: the salaries and benefits of the DPO position in addition to the
required match as well as the VOISE program’s total operating expenses. These
operating expenses are: Risk Management charges, communication charges,
travel and per diem for staff attendance at a mandatory Cal OES meeting, and
use of a Probation vehicle. The Probation Department’s budget will also provide
for the other administrative salaries associated with the VOISE program which
include the Domestic Violence Probation Services Manager as Project Manager,
the departmental Fiscal Officer, the Probation Services Manager over Crime
Victim Assistance Center, as well as business and office support personnel.
The Project Manager will have the administrative responsibility for
implementing and overseeing the day-to-day operations of the VOISE project,
while the Fiscal Officer will review documents for compliance with regulations
Subrecipient: Fresno County Subaward #: PU21040100
Budget Narrative – Cal OES 2-107 (Revised 3/2019)
2
and procedures regarding all financial matters as well as ensuring the
appropriate expenditure of Cal OES grant funds.
Minimum requirements for the VOISE DPO include: a bachelor’s degree
and at least one year of experience supervising violent offenders as a sworn,
peace officer. This full- time position will be responsible for intensely supervising
high-risk offenders who are on probation for Domestic Violence, Sexual Assault,
Dating Violence, or Stalking. This position will be held responsible for the level of
supervision described in this proposal. Minimum requirements for a VA include: A
Bachelor’s degree acceptable in the United States accredited university system
in Psychology, Sociology, Social Work, Crimino logy, or a related field; or sixty (60)
semester units, at least 15 of which must be in Psychology, Sociology, Social
Work, Criminology, or a closely related field and two (2) years of full-time, paid
work experience in victim services intake, counseling, and referral services. This
full-time position will be responsible for collaborating with the VOISE DPO to meet
the needs and concerns of victims of offenders enrolled in the VOISE program.
This position will be held responsible for all victim services and collaborative
activities described in this proposal.
Within the Probation Department's organizational chart, the VOISE Project
is placed in the Domestic Violence/Sex Offender/Child Abuse/Elder Abuse Unit
of the Adult Division. It will operate as a separate specialized function under the
authority of the Project Manager. All staff assigned to the VOISE Project will be
Subrecipient: Fresno County Subaward #: PU21040100
Budget Narrative – Cal OES 2-107 (Revised 3/2019)
3
committed to the stated goals and objectives of the VOISE Project, regardless of
funding streams.
The salary range does not include any mid-year adjustment that may be
negotiated later. The benefits include:
• Unemployment*
• Retirement*
• OASDI includes Social Security and Medicare payments*
• Health Insurance*
• Benefits Administration Charges*
• Worker's Compensation*
* These charges are subject to actual charges and/or mid grant year
adjustments.
Subrecipient: Fresno County Subaward #: PU21040100
Project Narrative – Cal OES 2-108 (Revised 3/2019)
1
Project Narrative
PROBLEM STATEMENT
Fresno County is the sixth largest of 58 California counties covering 6,017
square miles and offering both rural and urban lifestyles in a variety of
landscapes. According to the California Department of Finance, Fresno is the
tenth most populated county with more than 1 million residents. Sixty-five
percent of the County’s population resides near the center of the county in the
densely populated, adjoining cities of Fresno and Clovis. The balance resides in
suburban, rural, and agricultural areas of Fresno County, which include 13 small
cities, 42 towns, and many remote settlements that offer little to no direct
services to residents.
Between 2005 and 2015, Fresno County’s population increased by 10.4%,
nearly twice the statewide growth rate of 5.6%. There are many challenges in
providing services to a growing population with limited resources. Additional
challenges are faced due to the cultural diversity that we enjoy. Fresno County
is home to 112 distinct cultural groups with extensive diversity in languages,
customs, and norms. As a result, central valley residents have local access to a
wide range of festive celebrations and foods from far distant lands.
Unfortunately, Fresno County's abundance of cultural diversity presents barriers
to reporting Domestic Violence (DV), Sexual Assault, Dating Violence and
Stalking. In addition, victims in some of these cultural groups are reluctant to
seek help from outsiders. Establishing trust within these cultural communities
Subrecipient: Fresno County Subaward #: PU21040100
Project Narrative – Cal OES 2-108 (Revised 3/2019)
2
requires ongoing awareness training for staff, while translation services and
printed materials that provide an effective means of communication require
additional resources.
In 2018, nearly 5,500 calls came into the Fresno Police department dispatcher.
At that time, those calls translated to the highest rate of domestic violence calls
to police among any of California’s other larger cities – a distinction that ranks it
above its more populous counterparts Los Angeles, San Jose, San Diego, and
San Francisco according to the Fresno Bee.
In January 2021 alone, domestic violence calls to Fresno Police Department
spiked 173%. In March, Fresno experienced three domestic violence related
homicides. Last year, domestic violence cases in Fresno increased by 17%.
Subrecipient: Fresno County Subaward #: PU21040100
Project Narrative – Cal OES 2-108 (Revised 3/2019)
3
Over 8,500 adults and children requested emergency shelter at Marjaree Mason
Center – a 13% increase.
If awarded the Cal OES grant funds, Fresno County will continue to utilize
the Violent Offender Intensive Supervision Endeavor (VOISE) program which
employs a full-time Deputy Probation Officer IV(DPO) and a full-time Victim
Advocate (VA). The goal of VOISE is to intensely monitor offenders while
minimizing further trauma to victims and families by providing victim protection
and referrals to supportive services and counseling. The DPO will continue to
develop individualized case plans targeting each offender’s needs. Intensive
supervision will encourage the offender to follow the plan. Victims of offenders
enrolled in VOISE will continue to receive supportive services.
A specific protocol of intensive supervision has been developed for this
program. The existing protocol will be further developed as collaborative efforts
result in improved strategies to ensure victim safety and offender accountability.
*Each probationer will have contact with the VOISE DPO at least weekly, with
face-to-face and field contacts preferred, while the person is out in Community
Supervision and is in compliance. If the person returns to custody the provision
would not apply.
*Because the caseload will not exceed 40 probationers, the VOISE DPO will
contact each probationer at a minimum of 40% face-to-face in the field, a
minimum 40% face to face in the office and a maximum of 20% by telephone.
Subrecipient: Fresno County Subaward #: PU21040100
Project Narrative – Cal OES 2-108 (Revised 3/2019)
4
Annually, it is anticipated this will result in: 520 face-to-face contacts in the
office, 240 contacts in the field, and 550 telephone contacts.
*Records of all contacts and attempted contacts will be maintained by the
VOISE DPO.
*Contacts will be collected by the VOISE DPO and VA, tallied and reported
monthly.
*Weekly contact with VOISE probationers will be audited monthly by the VOISE
PSM.
*Monthly contact will be made with the treatment program where the
probationer is enrolled. *Regular checks of police logs will be conducted to
review if probationer is listed.
*Periodic drug and alcohol testing of probationer will be conducted.
* DPO work hours will alternate to allow for evening and weekend field visits with
probationer.
*Periodic court reviews of probationer’s file will be conducted.
*Appropriate sanctions will be requested if the probationer violates any type of
court order.
*The VA will contact victims monthly during the term of the offender’s probation.
The VA will make every effort to locate the victim and document such attempts.
Once contact is established, the VA will discuss the role of the probation officer
and conditions of offender’s probation.
Subrecipient: Fresno County Subaward #: PU21040100
Project Narrative – Cal OES 2-108 (Revised 3/2019)
5
Due to the current Cal OES grant funds, we were able to create the
current VOISE Program and successfully implement the following protocol:
*Each probationer will have contact with the VOICE DPO at least weekly (with
face-to-face and field contacts preferred).
*Because the caseload will not exceed 40 probationers, the VOISE DPO will
contact each probationer at a minimum of 40%face-to-face in the field, a
minimum 40% face to face in the office and a maximum of 20% by telephone.
Annually, we anticipate this will result in: 520 face-to-face contacts in the office,
240 contacts in the field, and 550 telephone contacts.
*Records of all contacts and attempted contacts will be maintained by the
VOISE DPO.
*Contacts will be collected by the VOISE DPO and VA, tallied and reported
monthly.
*Weekly contact with VOISE probationers will be audited monthly by the VOISE
PSM.
*Movement of a VOISE case to inactive will be considered when the offender is
in custody or whereabouts unknown for 30 or more days. At no time shall the
number of inactive cases exceed 20% of the overall cases assigned to VOISE.
(While a case is on inactive status, contact with the probationer will not be
maintained while services to the victim will continue.)
Subrecipient: Fresno County Subaward #: PU21040100
Project Narrative – Cal OES 2-108 (Revised 3/2019)
6
*The VOISE DPO will review STRONG-R (Static Risk Offender Needs Guide)
assessments updated every 6 months, for risk level, to ensure offenders continue
to meet VOISE criteria.
*The VOISE team will record monthly the number of active and inactive VOISE
probationers. Various totals and statistics will be determined at the end of each
reporting period.
In addition to the above activities implemented by VOISE, the
Department utilizes the DV caseloads of: sex felony supervision, mental-health,
gang, and misdemeanor.
Due to the large number of DV cases and insufficient number of personnel
to manage them, without the continuation of VOISE, existing DV caseloads will
increase thus, negatively impact the victims and their children.
PLAN
1) Describe the minimum qualifications of proposed staff.
VOISE is led by the Probation Services Manager (PSM) assigned to the DV
unit and staffed by a full-time DPO and a full-time VA.
Minimum qualifications for a PSM include a Bachelor’s Degree, and five years of
experience as a sworn peace officer in the Probation Department.
Minimum requirements for the VOISE DPO include a Bachelor’s Degree and at
least one year of experience supervising offenders as a sworn, armed peace
officer.
Subrecipient: Fresno County Subaward #: PU21040100
Project Narrative – Cal OES 2-108 (Revised 3/2019)
7
Minimum requirements for the VOISE VA include:
OPTION 1:
Education: Possession of a Bachelor's Degree which is acceptable within the
United States' accredited college or university system in Psychology, Soci ology,
Social Work, Criminology, or a closely related field. Or
OPTION 2:
Education: Completion of sixty (60) semester units of coursework which is
acceptable within the United States from an accredited college or university
system. At least fifteen (15) of the required semester units must be in Psychology,
Sociology, Social Work, Criminology, or a closely related field.
And
Experience: Two (2) years of full-time, paid work experience in victim services
providing intake, counseling, and referral services
2) Describe the criteria for probationer case assignment(s) to the unit.
All new probation felony DV cases will be assessed by the VOISE PSM.
Those representing the greatest risk to reoffend as well as those who represent
the greatest risk to the victim and/or public, based upon the score calculated
from the screening tool (STRONG-R), will be referred to VOISE. Currently, all
cases assigned to the VOISE caseload are High-Risk/Violent felony cases.
The following priority will be used to accept cases for VOISE. Offenders
convicted of
• a violent felony crime
Subrecipient: Fresno County Subaward #: PU21040100
Project Narrative – Cal OES 2-108 (Revised 3/2019)
8
• a violent misdemeanor crime when the case was originally filed as a
felony
• a misdemeanor crime where there is an established pattern of crime
related to DV, sexual assault, dating violence, and stalking
3) Provide projected statistics for the following:
• Number of probationers during the reporting period 60
• Number of field contacts made with victims 25
• Number of in-person office contacts made with victims 25
• Number of telephone contacts made with victims 350
• Number of contacts with victims 400
4) Firearms prohibition:
•Automated Firearms System (AFS) to search project-specific probationers to
identify those probationers possessing firearms
The number of projected-specific probationers searched using AFS will be
reported. Each probationer assigned to the VOISE caseload will generate a
search using the firearms registration databases, including the AFS. We
anticipate approximately 30 searches will be made by the VOISE DPO. The
results of AFS searches will be kept in individual VOISE probationer’s case files
and reported annually to Cal OES.
•Facilitate the removal of any prohibited firearm(s) from probationer and
subsequent violation charges
The VOISE DPO will ensure the following:
Subrecipient: Fresno County Subaward #: PU21040100
Project Narrative – Cal OES 2-108 (Revised 3/2019)
9
*The number of Probationers found in possession of firearms will be reported and,
if applicable, the removal of a firearm from a probationer’s possession will be
described.
*Each positive result from an AFS search for weapons registered to a VOISE
probationer will result in Probation initiating a residence search. Searches and
resulting confiscated contraband will be noted in VOISE probationers' case files.
*Each residence search where presence of weapons is suspected will involve
local law enforcement partners, who will confiscate any firearms and generate
new law violation reports as appropriate.
*All weapons in possession of, accessible by, or surrendered by VOISE
probationers will be confiscated or received through our partnership with local
law enforcement in compliance with DOJ regulations.
*The number of VOISE probationers found in possession of firearms and the
details of removal of firearms will be reported to Cal OES annually.
•Contact probation caseload by telephone or by mail to ensure each
probationer understands the provisions of the firearm prohibitions
Upon entering Probation, each offender is given "Probation Instructions,"
which include prohibition to acquire or possess a firearm, pursuant to Sections
1202 1 and 29800 of the Penal Code. Each offender must sign, acknowledging
that he/she has received a copy of the conditions of probation. In addition,
each assigned offender will receive an in-person explanation of firearms
prohibitions.
Subrecipient: Fresno County Subaward #: PU21040100
Project Narrative – Cal OES 2-108 (Revised 3/2019)
10
•Distribution of educational materials on firearm prohibitions and confiscation
laws to: (at a minimum) probationers, firearm dealers, law enforcement, the
courts, community-based victim advocates, and victims of DV
The VOISE DPO and VA will work in partnership with DOJ to identify and
distribute educational materials on firearm prohibition and confiscation laws to:
victims, probationers, firearms dealers, law enforcement agencies, the courts,
victim advocates, and service providers.
5) Proposed training schedule/plan to ensure probation officer(s) assigned to
the project receive Program-specific training.
The Fresno County Probation Department will send the VOISE DPO and/or
the VA to training when appropriate and as required by Cal OES.
6) Describe how the monthly probation caseload is determined and maintained
at a reduced level.
Cases are assigned to the VOISE caseload by the VOISE PSM. Cases are
added to the caseload due to attrition by the expirations of probation and
probationers that are committed to California Department of Corrections and
Rehabilitation. Movement of a VOISE case to inactive status will be considered
when the offender is in custody for longer than 30 days or has fled with
whereabouts unknown for 30 or more days. At no time shall the number of cases
on inactive status exceed 20% of the overall cases assigned to VOISE. While a
case is on inactive status, weekly contact with the probationer will not be
maintained. However, services to the victim will continue to be provided.
Subrecipient: Fresno County Subaward #: PU21040100
Project Narrative – Cal OES 2-108 (Revised 3/2019)
11
At the end of each month, the number of active VOISE probationers on the
caseload will be recorded. The monthly totals will be summed at the end of the
contract period and divided by twelve to produce the average number on the
caseload. It is anticipated that there will be an average of 30 probationers
intensively supervised under VOISE during the reporting period.
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
SUBRECIPIENT GRANTS MANAGEMENT ASSESSMENT
Subrecipient _F_re_sn_o_C_o_u_n-'ty,_ ______ _ Duns# 932953037 FIPS# 021040100
Disaster/Program Title: Probation Specialized Unit (PU) Program
Performance Period: 10101121 to 09/30/22 Subaward Amount Requested: ....:.$_1_00....:.,0_0_0 ___ _
Type of Non-Federal Entity (Check Box):• State Gov. 0 Local Gov. D JPA • Non-Profit •Tribe
Per Title 2 CFR § 200.331 , Cal OES is requ ired to evaluate the risk of noncompliance with federal
statutes , regulations and grant terms and conditions posed by each subrecip ient of pass-
through funding. This assessment is made in order to determine and provide an appropriate
level of technical assistance, training , and grant oversight to subrecipients for the award
referenced above .
The following are questions related to your organization's experience in the management of
federal grant awards. This questionnaire must be completed and returned with your grant
application materials .
For purposes of completing this questionnaire, grant manager is the individual who has primary
responsibility for day-to-day administration of the grant, bookkeepe r/accounting staff means
the individual who has responsibility for reviewing and determining expenditures to be charged
to the grant award, and organization refers to the subrec ipient applying for the award, and/or
the governmental implementing agency, as appl icable.
Assessment Factors Response
1. How many years of experience does your current grant manager have >5 years
manaqinq qrants?
2 . How many years of experience does your current bookkeeper/accounting >5 ye ars
staff have managing grants?
3 . How many grants does your organization currently receive? 3-10 grants
4. What is the approximate total dollar amount of all grants your organization
$2 ,528 ,120 receives?
5. Are individual staff members assigned to work on multiple grants? Yes
6. Do you use timesheets to track t he time staff spend working on specific Yes activities/projects?
7 . How often does your organization have a financial audit? Annual ly
8. Has your organization received any audit findings in the last three years? No
9. Do you have a written plan to charge costs to grants? No
10. Do you have written procurement policies? Yes
11. Do you get multiple quotes or bids when buying items or services? Sometimes
,ow many years do you maintain receipts , deposits , cancelled checks ,
3-5 years nvoices , etc.?
)o you have procedures to monitor grant funds passed through to other Yes :mtities?
rtification: This ~·s to certify that, to the best of our knowledge and belief, the data furn ished i l Jve is accurc/El comolete and current.
na ture: (~ .;,j £-~ent) Da te:
... 'xi..L.'~.,,~9.A. --rm~,
,t Name an d Title: Steve Brandau , Chairman Phone Number: 559-600-2000 I
I/ OES Staff Onlv: SUBA WARD #
Subrecipient G rants Management Asse ssm ent (Re v .0 7/20 19)
Grant Subaward Service Area Information
Information and Instructions
This form identifies the areas served by the Grant Subaward. Complete all sections of the
form using the directions below. This form must be submitted as part of the Grant
Subaward Application.
1.County or Counties Served: Enter the name or names of the counties served by the
Grant Subaward and the county where the principal office for the Grant Subaward
is located.
2.U.S Congressional District(s) Served: Enter the number(s) of the U.S. Congressional
District(s) served by the Grant Subaward and the U.S. Congressional District number
for where the principal office for the Grant Subaward is located.
3.State Assembly District(s) Served: Enter the number(s) of the State Assembly
District(s) served by the Grant Subaward and the number for where the principal
office for the Grant Subaward is located.
4.State Senate District(s) Served: Enter the number(s) of the State Senate District(s)
served by the Grant Subaward and the number for where the principal office for
the Grant Subaward is located.
5.Population of Service Area: Enter the total population of the area served by the
Grant Subaward.
Grant Subaward Service Area Information – Cal OES 2-154 (Revised 11/2020)
Grant Subaward Service Area Information
Grant Subaward #: ________________________________________________________________
Subrecipient: ______________________________________________________________________
1. County or Counties Served:
County where principal office is located: ______________________________________
2. U.S. Congressional District(s) Served:
U.S. Congressional District where principal office is located: ____________________
3. State Assembly District(s) Served:
State Assembly District where principal office is located: _______________________
4. State Senate District(s) Served:
State Senate District where principal office is located: _________________________
5. Population of Service Area: ___________________________________________________
Grant Subaward Service Area Information – Cal OES 2-154 (Revised 11/2020)
Fresno County Probation Department
Kirk Haynes
Chief Probation Officer
Personnel Development & Research
Probation Division Director
Joy Thompson
Juvenile Division Commitment
Division
Adult Division
Cliff Downing
Detention Division
Administration Division
Samantha Buck
Crime Victim Assistance Center
Probation Services Manager
Karen Roach
Victim Witness Grant
Mariell Trauner, Sr. Advocate
Jessica Munoz, Advocate
Jacqueline Villasenor, Advocate
Sarah Barton, Advocate
Brandie Razo, Advocate
Melinda Zavala, Sr. Advocate
Veronica Fabela, Advocate
Brenda Muniz, Advocate
Gwen Pfost, Sr. Advocate
Cynthia Reinaga, Advocate
Cassandra Gough, Advocate
Cybil Luna,
Mass Victimization, Advocate
Hannah Martinez, Advocate
Support
Liana Diaz, Program Technician II
Justin Coulter, Office Assistant
Mia Castillo, Student Worker
Fionna Romans, Student Worker
Vacant, Student Worker
Underserved Victims (Elder Abuse)
Debra Gorham, Advocate
Perla Gurrola, Advocate
Probation
Specialized Unit
(VOISE) GRANT
Jeanette Miller, Advocate
Human Trafficking
Advocacy Grant
Viktoria Grigoryan, Sr.
Advocate
XC (GAP) Grant
Anneli Rios, Advocate
Tami Tabacchi, DPO IV
Haley Collins, Advocate
Vacant, Advocate
Financial Services
Probation Business
Manager
Norabelle Elegado
Automation Services
Probation IT Manager
David Touma
Ben Chen, IT Analyst IV
Shawn Mims, IT Analyst IV
Russell Pehrson,
Business System Analyst III
Vacant, IT Analyst II
Domestic Violence/Sex Offender/Child Abuse
Unit Probation Services Manager
Kristine Ruiz
Domestic Violence
Adrian Pizarro, DPO IV
Mario Renteria, DPO II
Mariana Aranzazu, DPO II
Michaela Dotson, DPO III
Luis Duran, DPO I
Teresa Silva, DPO III
Brian Morilla, DPO I
Lara Yrigollen, DPO I
Vacant, PT, I, II
Jason Jones, DPO III
Audrey Rodriguez DPO III
Justin Williams, DPO III
Brigid O’Riley, PT II
Sex Offender/Child Abuse
Jeremiah Vang, DPO III
Monica De La Fuente, DPO III
Laurie Briones, DPO IV
Erik Ruiz, DPO III
Jimmy Duarte, DPO III
Gloria Aboyte, Student Worker
Probation
Specialized Unit
(VOISE) GRANT
David Jimenez, DPO IV
Accounting Information
Fund: 0001
Subclass: 10000
Organization: 34321965
Account: 4380