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AMENDMENT III TO AGREEMENT
THIS AMENDMENT, hereinafter referred to as Amendment III, is made and entered into this
___ day of __________, 2018, by and between the COUNTY OF FRESNO, a Political Subdivision of
the State of California, hereinafter referred to as “COUNTY,” and READING AND BEYOND, a private
non-profit corporation, whose address is 4670 E. Butler Avenue, Fresno, CA 93702, hereinafter
referred to as “CONTRACTOR.”
WITNESSETH:
WHEREAS, COUNTY and CONTRACTOR entered into that certain Agreement, identified as
COUNTY Agreement No. 15-603, retroactively effective April 1, 2015, and Amendment I, identified as
COUNTY Agreement No. 15-603-1, retroactively effective April 1, 2015, and Amendment II, identified
as COUNTY Agreement No. 15-603-2, retroactively effective October 1, 2016, hereinafter referred to
collectively as Agreement No. 15-603, for a Supplemental Nutrition Assistance Program Employment
and Training Pilot Program for COUNTY’s Department of Social Services (DSS); and
WHEREAS, the parties desire to amend Agreement No. 15-603 to provide the CONTRACTOR
time-limited compensation to support the required data collection activities; and
NOW, THEREFORE, in consideration of their mutual promises, covenants, and conditions,
hereinafter set forth, the sufficiency of which is acknowledged, COUNTY and CONTRACTOR agree as
follows:
1.In addition to the client services set forth in Revised Exhibit A, which are to be provided through
December 31, 2018, CONTRACTOR shall provide the administrative services for data collection
set forth in Section A of Exhibit G, attached hereto and incorporated herein by reference. These
administrative services for data collection shall be provided beginning January 1, 2019 through
March 31, 2019. CONTRACTOR shall provide any remaining data required to the pilot evaluation
team through March 31, 2021, as set forth in Exhibit F.
2.That the following text in Agreement No. 15-603, Page Three (3), beginning with Section Four (4),
Line Twenty-Seven (27) with the word “4. COMPENSATION” and ending on Page Five (5), Line
One (1) with the word “days.” be deleted in its entirety and the following inserted in its place:
“4. COMPENSATION
Agreement No. 15-603-3
4th December
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For actual services provided as identified in the terms and conditions of this Agreement,
COUNTY agrees to pay CONTRACTOR and CONTRACTOR agrees to receive compensation in
accordance with Revised Exhibit C-1, “Budget,” during the period April 1, 2015 through December 31,
2018 and Exhibit G, “Data Collection,” during the period January 1, 2019 through March 31, 2019, both
attached hereto and by this reference incorporated herein. Mandated travel shall be reimbursed based
on actual expenditures and mileage reimbursement shall be at CONTRACTOR’s adopted rate per
mile, not to exceed the IRS published rate. CONTRACTOR agrees to limit administrative cost to a
maximum of 15% of the total program budget and to limit employee benefits to a maximum of 20% of
total salaries for those employees working under this Agreement during the term of this Agreement.
Payment shall be made upon certification or other proof satisfactory to COUNTY’s DSS that services
have actually been performed by CONTRACTOR as specified in this Agreement.
In no event shall total compensation to CONTRACTOR for program services provided during
the period April 1, 2015 through December 31, 2018 be in excess of Eleven Million Five Hundred
Sixty-Four Thousand Six Hundred Ninety and No/100 Dollars ($11,564,690.00) and for administrative
services for data collection during the period January 1, through March 31, 2019 be in excess of One
Hundred Eighty-Three Thousand Two Hundred Seventy-Eight and No/100 Dollars ($183,278.00). In
no event shall the total compensation to CONTRACTOR for all services provided during the term of
this Agreement be in excess of Eleven Million Seven Hundred Forty-Seven Thousand Nine Hundred
Sixty-Eight and No/100 Dollars ($11,747,968.00). CONTRACTOR shall provide any remaining data
required to the pilot evaluation team during the period April 1, 2019 through March 31, 2021, as set
forth in Exhibit F. It is understood that all expenses incidental to CONTRACTOR’s performance of
services under this Agreement shall be borne by CONTRACTOR.
Except as provided below regarding State payment delays, payments by COUNTY shall be in
arrears, for services provided during the preceding month, within forty-five (45) days after receipt,
verification, and approval of CONTRACTOR’s invoices by COUNTY’s DSS. If CONTRACTOR should
fail to comply with any provision of this Agreement, COUNTY shall be relieved of its obligation for
further compensation. All final claims shall be submitted by CONTRACTOR within thirty (30) days
following the final month of service for which payment is claimed. No payment will be made by
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COUNTY on claims submitted by CONTRACTOR after April 30, 2019. Any compensation which is not
expended by CONTRACTOR pursuant to the terms and conditions of this Agreement shall
automatically revert to COUNTY.
The services provided by CONTRACTOR under this Agreement are funded in whole or in part
by the State of California. In the event that funding for these services is delayed by the State
Controller, COUNTY may defer payment to CONTRACTOR. The amount of the deferred payment
shall not exceed the amount of funding delayed by the State Controller to COUNTY. The period of time
of the deferral by COUNTY shall not exceed the period of time of the State Controller’s delay of
payment to COUNTY plus forty-five (45) days.”
3.That all references in Agreement No. A-15-603 to Revised Exhibit C shall be changed to read
“Revised Exhibit C-1.” Revised Exhibit C is deleted in its entirety and replaced with Revised
Exhibit C-1, which is attached hereto and incorporated herein by this reference.
COUNTY and CONTRACTOR agree that this Amendment III is sufficient to amend the
Agreement No. 15-603 and, that upon execution of this Amendment III, the Agreement, Amendment I,
Amendment II, and this Amendment III shall together be considered the Agreement.
The Agreement, as hereby amended, is ratified and continued. All provisions, terms,
covenants, conditions and promises contained in this Agreement and not amended herein shall remain
in full force and effect. This Amendment III is effective upon execution by both parties.
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Revised Exhibit C-1
Page 1 of 2
BUDGET DETAIL
FY 2015-2018
ORGANIZATION: Reading and Beyond
SERVICES: SNAP Employment and Training Pilot Project
CONTRACT PERIOD: April 1, 2015 – March 31, 2021
EXPENDITURE PERIOD: April 1, 2015 – December 31, 2018
MAXIMUM CONTRACT AMOUNT: $11,747,968
Account
Number Category Total
0100 Salaries $3,607,128
0150 Payroll Taxes (FICA, SUI) $321,340
0200 Benefits (Medical, Annual Leave, 401k Match) $599,451
TOTAL SALARIES & BENEFITS $4,527,919
0250 Insurance (Workers’ Compensation) $39,970
0300 Communications (Telephone, Internet, Cell Phone) $67,097
0350 Office Expenses (Consumable Supplies, Printing, Postage) $75,302
0400 Equipment $63,000
0450 Office Rental / Facilities (Office Space) $178,770
0460 Utilities (Gas, Electric) $40,000
0500 Travel (3 trips to Washington D.C. for grant-related conferences) $11,250
0550 Program Supplies (Workshop Curriculum, Supplies, and Materials) $161,900
0600 Consultancy/Contracts (Fresno County Economic Development Corp) $223,000
0700 Transportation (Mileage at $0.56 per mile) $65,000
0800 Other (Participant Support: Wage Subsidies, Incentives, Vocational
Training, etc.) $4,936,322
0850 Indirect Administrative Cost $800,160
0851 CalWORKs $375,000
TOTAL SERVICES & SUPPLIES $7,036,771
TOTAL SALARIES, BENEFITS, SERVICES, & SUPPLIES $11,564,690
Revised Exhibit C-1
Page 2 of 2
Personnel/Salaries:
Position and/or Title
Maximum
Number of
Persons
Maximum
Cost
Executive Director 1 $48,000
Operations Director 1 $48,000
Bridge Academy Director 1 $116,600
Program Manager(s) 1.5 $194,000
Partnership Manager 1 $141,000
Data Analyst 1 $55,500
Employer Liaison 4 $221,000
Financial Liaison 1 $94,000
Lead Career & Family Navigators ≈ 3 $328,000
Career & Family Navigators ≈ 28 $2,169,028
Education Navigators ≈ 2 $192,000
Exhibit G
Page 1 of 1
Data Collection
January 1 through March 31, 2019
A.READING AND BEYOND RESPONSIBILITIES
1.Reading and Beyond shall provide data collection services to the Department of Social
Services (DSS) and the evaluation team as needed in relation to the SNAP E&T Pilot
Project.
2.Data collection SERVICES will consist of the pilot close-out process, participant data for
both the treatment and control groups, electronic pilot service receipt data files,
document reviews, and program administrative data.
3.Reading and Beyond shall follow all existing invoicing procedures as noted in Section 5
of this same agreement. Only expenses related to data collection which are clearly
documented shall be submitted for reimbursement during this time period.
4.Staffing shall consist of for the FTE of 2 Program Managers, 2 Lead CFNs, 4 CFNs, 1
Data Analyst, and .50 total for Executive Admin positions (Bridge Academy Director,
Reading and Beyond Executive Director and Financial Liaison).
No new staff will be added. If a position is vacated, it will remain vacant. Only promotions
from CFN to lead CFN will be allowed. If 2 or more CFN vacancies exist,
CONTRACTOR shall discuss the need to add staff with DSS Program Manager prior to
adding.
B.BUDGET
BUDGET CATEGORIES ACCOUNT NUMBER AMOUNT
SALARIES & BENEFITS
Salaries 0100 $107,064
Payroll Taxes 0150 $8,565
Benefits 0200 $32,119
Salaries & Benefits Subtotal $147,748
SERVICES & SUPPLIES
Insurance 0250 $1,500
Communications 0300 $3,114
Office Expense 0350 $1,040
Office Rental – Facilities 0450 $2,895
Utilities 0460 $2,182
Transportation – Mileage 0700 $981
Indirect Administrative Cost 0850 $23,818
Services & Supplies Subtotal $35,530
TOTAL $183,278