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HomeMy WebLinkAbout30537 COUNTY OF FRESNO Fresno, CA - 1 - 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 AMENDMENT II TO AGREEMENT THIS AMENDMENT, hereinafter referred to as Amendment II, is made and entered into this__________ day of __________________, 2017, by and between the COUNTY OF FRESNO, a Political Subdivision of the State of California, hereinafter referred to as “COUNTY,” and READING AND BEYOND, a California private non-profit corporation, whose address is 4670 E. Butler Avenue, Fresno, CA 93702, hereinafter referred to as “CONTRACTOR.” WHEREAS, the parties entered into that certain Agreement, identified as COUNTY Agreement No. A-15-023, effective January 6, 2015, and Amendment I, identified as COUNTY Agreement No. A-15-023-1effective October 1, 2015, hereinafter referred to collectively as Agreement No. A-15- 023, for CalFresh Employment and Training Services for COUNTY’s Department of Social Services (DSS); and WHEREAS, Agreement No. A-15-023 is being amended to allow the CONTRACTOR to meet the goals of the project by adding a necessary position not included in the original agreement; and WHEREAS, the parties desire to amend the Agreement regarding changes as stated below. NOW, THEREFORE, in consideration of their mutual promises, covenants and conditions, hereinafter set forth, the sufficiency of which is acknowledged, the parties agree as follows: 1. That all references in existing Agreement No. A-15-023 to Revised Exhibit B shall be changed to read “Revised Exhibit B-1.” Revised Exhibit B is deleted in its entirety and replaced with Revised Exhibit B-1, which is attached hereto and incorporated herein by this reference. COUNTY and CONTRACTOR agree that this Amendment II is sufficient to amend Agreement No. A-15-023 and, that upon execution of this Amendment II, the original Agreement, Amendment I and this Amendment II, shall together be considered the Agreement. The Agreement, as hereby amended, is ratified and continued. All provisions, terms, covenants, conditions and promises contained in this Agreement not amended herein shall remain in full force and effect. This Amendment II is effective retroactive to October 1, 2016. /// /// /// 4 CONTRACTOR: READING AND BEYOND 1 IN WITNESS WHEREOF,the parties hereto have executed this Amendment II to Agreement 2 as of the day and year first hereinabove written. 3 ATTEST: 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 5 rmtName:Ly'\,5 SOC'j-aOo.. Title:ex.ec u.;~l Ve V{redo ('" Chairman of the Board,or President,or any Vice President BY:~ Print Name:~l'8Lj FCt V(bu.r r-. Title:J;i)GQ .t111 i:\;\cQ.Dl y-e,Q.ior ecretary (of Corporation),or any Assistant Secretary,or Chief Financial Officer,or any Assistant Treasurer Mailing Address: 4670 E.Butler Avenue Fresno,CA 93702 Phone No.:(559)600-6185 Contact:Executive Director COUNTY OF FRESNO By:vL ~j_--~~-----------------BRlAN PACHECO,Chairman and/or Sal Quintero,Vice-Chairman Board of Supervisors BERNICE E.SEIDEL,Clerk Board of Supervisors PLEASE SEE ADDITIONAL SIGNATURE PAGE ATTACHED -2 ~COUN1Y OF FRESNO Fresno,c.\ 1 IN WITNESS WHEREOF, the parties hereto have executed this Amendment II to Agreement 2 as of the day and year first hereinabove written. 3 ATTEST: 4 CONTRACTOR: 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 READING AND BEYOND . . Q nntName: l~u \.5 :::?aaienO.. Title: 2x.ec u.:l-\ \{8 Dl re(!io {" Chairman of the Board, or President, or any Vice President By:~ Print Name: ~~l'!9t1 K:t wbUJ r\ Title: &f)CeLH A k\ArQ. Ul~re..a..ko1 ecretary (of Corporation), or any Assistant Secretary, or Chief Financial Officer, or any Assistant Treasurer Mailing Address: 4670 E. Butler A venue Fresno, CA 93702 Phone No.: (559) 600-6185 Contact: Executive Director COUNTY OF FRESNO By:. ~-=--· ~j_ __ BRIAN PACHECO, Chairman and/or Sal Quintero, Vice-Chairman Board of Supervisors BERNICE E. SEIDEL, Clerk Board of Supervisors PLEASE SEE ADDITIONAL SIGNATURE PAGE ATTACHED -2 COUN1Y OF FRESNO Fresno, C.\ Revised Exhibit B-1 Page 1 of 14 BUDGET SUMMARY FFY 2014-15 ORGANIZATION: Reading and Beyond SERVICES: CalFresh Employment and Training Program CONTRACT PERIOD: January 6, 2015 – September 30, 2015 (9 months) CONTRACT AMOUNT: $371,301 BUDGET CATEGORIES ACCOUNT NUMBER AMOUNT SALARIES & BENEFITS Salaries 0100 $184,400 Benefits 0150 $36,878 Payroll Taxes 0175 $18,146 Subtotal $239,424 SERVICES & SUPPLIES Insurance 0200 $1,835 Communications 0250 $630 Consultant Services 0300 $0 Office Expenses 0350 $1,800 Office Rental 0400 $4,320 Equipment Rental 0450 $0 Utilities 0500 $0 Travel 0550 $4,500 Contracts 0650 $7,050 Transportation 0700 $825 Program Supplies/Services 0750 $5,393 Other (Indirect Costs) 0800 $42,524 Subtotal $68,877 MAXIMUM ANCILLARY/SUPPORT SERVICES EXPENDITURES $63,000 TOTAL $371,301 Revised Exhibit B-1 Page 2 of 14 PERSONNEL AND EMPLOYEE BENEFITS FFY 2014-15 ORGANIZATION: Reading and Beyond SERVICES: CalFresh Employment and Training Program CONTRACT PERIOD: January 6, 2015 – September 30, 2015 (9 months) CONTRACT AMOUNT: $371,301 PERSONNEL/SALARIES: Position and/or Title No. of Persons % of Time on Agt Total Cost Executive Director 1 10% $8,100 Program Manager 1 47% $20,549 Research & Development Director 1 7% $3,525 Lead Career & Family Navigator 1 100% $27,072 Career & Family Navigator 1 100% $26,253 Career & Family Navigator 1 100% $24,003 Career & Family Navigator 2 100% $46,656 Career & Family Navigator 1 100% $22,617 GED Tutor 1 25% $5,625 Total Salaries $184,400 BENEFITS & PAYROLL TAXES: Total Cost BENEFITS Medical ($426.47 x 6.89 FTE x 9 months) $26,445 Annual Leave Benefits ($51.10 x 6.89 x 9 months) $3,169 401k Match (4% x $178,775 + 2% x $5,625) $7,264 Subtotal $36,878 PAYROLL TAXES FICA (7.65% x $184,400) $14,107 SUI (6.2% up to $7,000 x 8) + (6.2% x ($3,525 + $5,625)) $4,039 Subtotal $18,146 TOTAL BENEFITS & PAYROLL TAXES $55,024 TOTAL SALARIES & BENEFITS: $239,424 Revised Exhibit B-1 Page 3 of 14 BUDGET DETAIL FFY 2014-15 ORGANIZATION: Reading and Beyond SERVICES: CalFresh Employment and Training Program CONTRACT PERIOD: January 6, 2015 – September 30, 2015 (9 months) CONTRACT AMOUNT: $371,301 ACCOUNT NUMBER CATEGORY TOTAL COST 0200 INSURANCE Workers Comp (0.0156 x $13,725 ED & GED Tutor wages) + (0.0095 x $170,675 all other staff wages) $1,835 0250 COMMUNICATION Telephone, Internet, & Cell Phone @ $70 x 9 months $630 0300 OFFICE EXPENSES Consumable Supplies, Printing, Postage @ $200 x 9 months $1,800 0350 OFFICE RENTAL Office Space ($1,200 x 40% x 9 months) $4,320 0400 EQUIPMENT RENTAL $0 0450 UTILITIES $0 0500 TRAVEL Mileage @ $500/month x 9 months ($0.565/mile) $4,500 0550 CONTRACTS CSUF Independent Evaluator Contractor. Non-Wraparound/Retention project @ 94% of expected billing ($7,500 x 94%) $7,050 0600 TRANSPORTATION Bus Tokens $825 0650 PROGRAM SUPPLIES/SERVICES Marketing and Curriculum Supplies, Participant Educational Material, Workshop refreshments, etc. $5,393 0700 OTHER (INDIRECT ADMIN COST) Approximately 13.79% x $308,301 $42,524 TOTAL SERVICES & SUPPLIES $68,877 Revised Exhibit B-1 Page 4 of 14 BUDGET SUMMARY ANCILLARY/SUPPORT SERVICES BUDGET FFY 2014-15 ORGANIZATION: Reading and Beyond SERVICES: CalFresh Employment and Training Program CONTRACT PERIOD: January 6, 2015 – September 30, 2015 (9 months) CONTRACT AMOUNT: $371,301 TOTAL SALARIES & BENEFITS $239,424 TOTAL SERVICES & SUPPLIES $68,877 MAXIMUM ANCILLARY/SUPPORT SERVICES EXPENDITURES* $63,000 MAXIMUM CONTRACTOR CASH MATCH REQUIRED ($31,500) MAXIMUM CONTRACTOR REIMBURSEMENT $339,801 *ANCILLARY/SUPPORT SERVICES REIMBURSEMENTS TO PARTICIPANTS MAY INCLUDE: • Transportation in the form of bus tickets, monthly bus passes, or gas vouchers; • Work clothing and uniforms; • Books and school supplies; • Tuition for classes that are part of an E&T education component (subject to CDSS approval); • Tools and other necessary equipment; • Minor vision correction (such as eyeglasses, bifocals, eye exam); • Basic dental work (such as teeth cleaning); • Minor automobile repairs; • Legal services; • Test fees; • Union dues; • Licensing and bonding fees; • Housing stabilization services limited to no more than two months per participant during the FFY subject to COUNTY approval. Revised Exhibit B-1 Page 5 of 14 BUDGET SUMMARY FFY 2015-16 ORGANIZATION: Reading and Beyond SERVICES: CalFresh Employment and Training Program BUDGET PERIOD: October 1, 2015 – September 30, 2016 (12 months) BUDGET AMOUNT: $752,667 BUDGET CATEGORIES ACCOUNT NUMBER AMOUNT SALARIES & BENEFITS Salaries 0100 $360,000 Benefits 0150 $71,999 Payroll Taxes 0175 $32,314 Subtotal $464,313 SERVICES & SUPPLIES Insurance 0200 $4,680 Communications 0250 $3,375 Office Expenses 0350 $7,020 Office Rental 0400 $32,400 Utilities 0500 $6,750 Furniture/Equipment 0450 $8,576 Travel 0600 $13,200 Transportation 0600 $320 Program Supplies/Services 0650 $11,250 Other (Indirect Costs) 0700 $82,783 Subtotal $170,354 MAXIMUM ANCILLARY/SUPPORT SERVICES EXPENDITURES $118,000 TOTAL $752,667 Revised Exhibit B-1 Page 6 of 14 PERSONNEL AND EMPLOYEE BENEFITS FFY 2015-16 ORGANIZATION: Reading and Beyond SERVICES: CalFresh Employment and Training Program BUDGET PERIOD: October 1, 2015 – September 30, 2016 (12 months) BUDGET AMOUNT: $752,667 PERSONNEL/SALARIES: Position and/or Title No. of Persons % of Time on Agt Total Cost Executive Director 1 10% $11,000 Program Manager 1 60% $30,000 Lead Career & Family Navigator 1 100% $35,000 Career & Family Navigator 1 100% $32,000 Career & Family Navigator 1 100% $31,500 Career & Family Navigator 1 100% $31,000 Career & Family Navigator 6 100% $180,000 Data Specialist 1 30% $9,500 Total Salaries $360,000 BENEFITS & PAYROLL TAXES: Total Cost BENEFITS Medical ($407.44 x 11 FTE x 12 months) $53,782 Annual Leave Benefits ($47.10 x 11 x 12 months) $6,217 401k Match (4% x $300,000) $12,000 Subtotal $71,999 PAYROLL TAXES FICA (7.65% x $360,000) $27,540 SUI (6.2% up to $7,000 x 11) $4,774 Subtotal $32,314 TOTAL BENEFITS & PAYROLL TAXES $104,313 TOTAL SALARIES & BENEFITS: $464,313 Revised Exhibit B-1 Page 7 of 14 BUDGET DETAIL FFY 2015-16 ORGANIZATION: Reading and Beyond SERVICES: CalFresh Employment and Training Program BUDGET PERIOD: October 1, 2015 – September 30, 2016 (12 months) BUDGET AMOUNT: $752,667 ACCOUNT NUMBER CATEGORY TOTAL COST 0200 INSURANCE Workers Comp (0.013 x $360,000) $4,680 0250 COMMUNICATION Telephone, Internet, & Cell Phone @ $31.25 x 9 sites x 12 months $3,375 0300 OFFICE EXPENSES Consumable Supplies, Printing, Postage @ $65 x 9 sites x 12 months $7,020 0350 OFFICE RENTAL Office Space ($1,200 x 9 sites x 25% x 12 months) $32,400 0400 UTILITIES Gas & Electric ($250 x 9 sites x 25% x 12 months) $6,750 0450 FURNITURE/EQUIPMENT Desks/Chairs/File Cabinets ($500 x 4 new staff) Computers ($1,000 x 4 new staff) Telephones ($75 x 4 new staff) Projectors/Screens (6 x $525 x 25%) Conference Tables/Chairs (7 x $850 x 25%) $8,576 0500 TRAVEL Mileage @ $1,100/month x 12 months ($0.575/mile) $13,200 0600 TRANSPORTATION Bus Tokens $320 0650 PROGRAM SUPPLIES/SERVICES Marketing and Curriculum Supplies, Participant Educational Material, Workshop refreshments, etc. $11,250 0700 OTHER (INDIRECT ADMIN COST) Approximately 13.04% x $634,667 $82,783 TOTAL SERVICES & SUPPLIES $170,354 Revised Exhibit B-1 Page 8 of 14 BUDGET SUMMARY ANCILLARY/SUPPORT SERVICES BUDGET FFY 2015-16 ORGANIZATION: Reading and Beyond SERVICES: CalFresh Employment and Training Program BUDGET PERIOD: October 1, 2015 – September 30, 2016 (12 months) BUDGET AMOUNT: $752,667 TOTAL SALARIES & BENEFITS $464,313 TOTAL SERVICES & SUPPLIES $170,354 MAXIMUM ANCILLARY/SUPPORT SERVICES EXPENDITURES* $118,000 MAXIMUM CONTRACTOR CASH MATCH REQUIRED ($59,000) MAXIMUM CONTRACTOR REIMBURSEMENT $693,667 *ANCILLARY/SUPPORT SERVICES REIMBURSEMENTS TO PARTICIPANTS MAY INCLUDE: • Transportation in the form of bus tickets, monthly bus passes, or gas vouchers; • Work clothing and uniforms; • Books and school supplies; • Tuition for classes that are part of an E&T education component (subject to CDSS approval); • Tools and other necessary equipment; • Minor vision correction (such as eyeglasses, bifocals, eye exam); • Basic dental work (such as teeth cleaning); • Minor automobile repairs; • Legal services; • Test fees; • Union dues; • Licensing and bonding fees; • Housing stabilization services limited to no more than two months per participant during the FFY subject to COUNTY approval. Revised Exhibit B-1 Page 9 of 14 BUDGET DETAIL FFY 2016-17 ORGANIZATION: Reading and Beyond SERVICES: CalFresh Employment and Training Program BUDGET PERIOD: October 1, 2016 – September 30, 2017 (12 months) BUDGET AMOUNT: $742,804 Account Number Category Total 0100 Salaries (See Positions Below) Executive Director $6,500 Bridge Academy Director $7,000 Program Manager(s) $43,000 Lead Career & Family Navigator $40,000 Career & Family Navigators $279,000 SALARIES SUBTOTAL $375,500 0150 Benefits (Medical, Annual Leave, 401k Match) $62,630 0175 Payroll Taxes (FICA, SUI) $34,678 BENEFITS SUBTOTAL $97,308 TOTAL SALARIES & BENEFITS $472,808 0200 Insurance (Workers’ Compensation) $3,400 0250 Communications (Telephone, Internet, Cell Phone) $7,600 0300 Office Expenses (Consumable Supplies, Printing, Postage) $13,500 0350 Office Rental (Office Space) $26,000 0400 Utilities (Gas, Electric) $4,500 0500 Travel (Mileage) $7,500 0650 Program Supplies (Marketing and Curriculum Supplies, Participant Educational Materials, Workshop Refreshments, etc.) $8,000 0700 Other (Indirect Administrative Costs) $81,496 TOTAL SERVICES & SUPPLIES $151,996 TOTAL SALARIES, BENEFITS, SERVICES, & SUPPLIES $624,804 Revised Exhibit B-1 Page 10 of 14 MAXIMUM ANCILLARY/SUPPORT SERVICES EXPENDITURES* $118,000 MAXIMUM CONTRACTOR CASH MATCH REQUIRED ($59,000) MAXIMUM CONTRACTOR REIMBURSEMENT $683,804 *ANCILLARY/SUPPORT SERVICES REIMBURSEMENTS TO PARTICIPANTS MAY INCLUDE: • Transportation in the form of bus tickets, monthly bus passes, or gas vouchers; • Work clothing and uniforms; • Books and school supplies; • Tuition for classes that are part of an E&T education component (subject to CDSS approval); • Tools and other necessary equipment; • Minor vision correction (such as eyeglasses, bifocals, eye exam); • Basic dental work (such as teeth cleaning); • Minor automobile repairs; • Legal services; • Test fees; • Union dues; • Licensing and bonding fees; • Housing stabilization services limited to no more than two months per participant during the FFY subject to COUNTY approval. Revised Exhibit B-1 Page 11 of 14 BUDGET DETAIL FFY 2017-18 ORGANIZATION: Reading and Beyond SERVICES: CalFresh Employment and Training Program BUDGET PERIOD: October 1, 2017 – September 30, 2018 (12 months) BUDGET AMOUNT: $702,822 Account Number Category Total 0100 Salaries (See Positions Below) Executive Director $6,500 Bridge Academy Director $7,000 Program Manager(s) $43,000 Lead Career & Family Navigator $40,000 Career & Family Navigators $255,722 SALARIES SUBTOTAL $352,222 0150 Benefits (Medical, Annual Leave, 401k Match) $55,500 0175 Payroll Taxes (FICA, SUI) $33,000 BENEFITS SUBTOTAL $88,500 TOTAL SALARIES & BENEFITS $440,722 0200 Insurance (Workers’ Compensation) $3,400 0250 Communications (Telephone, Internet, Cell Phone) $8,200 0300 Office Expenses (Consumable Supplies, Printing, Postage) $13,500 0350 Office Rental (Office Space) $26,000 0400 Utilities (Gas, Electric) $3,500 0500 Travel (Mileage) $7,500 0650 Program Supplies (Marketing and Curriculum Supplies, Participant Educational Materials, Workshop Refreshments, etc.) $5,000 0700 Other (Indirect Administrative Costs) $77,000 TOTAL SERVICES & SUPPLIES $144,100 TOTAL SALARIES, BENEFITS, SERVICES, & SUPPLIES $584,822 Revised Exhibit B-1 Page 12 of 14 MAXIMUM ANCILLARY/SUPPORT SERVICES EXPENDITURES* $118,000 MAXIMUM CONTRACTOR CASH MATCH REQUIRED ($59,000) MAXIMUM CONTRACTOR REIMBURSEMENT $643,822 *ANCILLARY/SUPPORT SERVICES REIMBURSEMENTS TO PARTICIPANTS MAY INCLUDE: • Transportation in the form of bus tickets, monthly bus passes, or gas vouchers; • Work clothing and uniforms; • Books and school supplies; • Tuition for classes that are part of an E&T education component (subject to CDSS approval); • Tools and other necessary equipment; • Minor vision correction (such as eyeglasses, bifocals, eye exam); • Basic dental work (such as teeth cleaning); • Minor automobile repairs; • Legal services; • Test fees; • Union dues; • Licensing and bonding fees; • Housing stabilization services limited to no more than two months per participant during the FFY subject to COUNTY approval. Revised Exhibit B-1 Page 13 of 14 BUDGET DETAIL (OCTOBER 1, 2018 – DECEMBER 31, 2018) ORGANIZATION: Reading and Beyond SERVICES: CalFresh Employment and Training Program BUDGET PERIOD: October 1, 2018 – December 31, 2018 (3 months) BUDGET AMOUNT: $144,917 Account Number Category Total 0100 Salaries (See Positions Below) Executive Director $2,750 Bridge Academy Director $2,375 Program Manager(s) $7,500 Lead Career & Family Navigator $8,750 Career & Family Navigators $46,125 SALARIES SUBTOTAL $67,500 0150 Benefits (Medical, Annual Leave, 401k Match) $13,309 0175 Payroll Taxes (FICA, SUI) $5,164 BENEFITS SUBTOTAL $18,473 TOTAL SALARIES & BENEFITS $85,973 0200 Insurance (Workers’ Compensation) $878 0250 Communications (Telephone, Internet, Cell Phone) $567 0300 Office Expenses (Consumable Supplies, Printing, Postage) $1,170 0350 Office Rental (Office Space) $5,400 0400 Utilities (Gas, Electric) $1,125 0500 Travel (Mileage) $2,400 0650 Program Supplies (Marketing and Curriculum Supplies, Participant Educational Materials, Workshop Refreshments, etc.) $2,850 0700 Other (Indirect Administrative Costs) $15,054 TOTAL SERVICES & SUPPLIES $29,444 TOTAL SALARIES, BENEFITS, SERVICES, & SUPPLIES $115,417 Revised Exhibit B-1 Page 14 of 14 MAXIMUM ANCILLARY/SUPPORT SERVICES EXPENDITURES* $29,500 MAXIMUM CONTRACTOR CASH MATCH REQUIRED ($14,750) MAXIMUM CONTRACTOR REIMBURSEMENT $130,167 *ANCILLARY/SUPPORT SERVICES REIMBURSEMENTS TO PARTICIPANTS MAY INCLUDE: • Transportation in the form of bus tickets, monthly bus passes, or gas vouchers; • Work clothing and uniforms; • Books and school supplies; • Tuition for classes that are part of an E&T education component (subject to CDSS approval); • Tools and other necessary equipment; • Minor vision correction (such as eyeglasses, bifocals, eye exam); • Basic dental work (such as teeth cleaning); • Minor automobile repairs; • Legal services; • Test fees; • Union dues; • Licensing and bonding fees; • Housing stabilization services limited to no more than two months per participant during the FFY subject to COUNTY approval.