HomeMy WebLinkAboutAgreement A-21-357 with Cal OES Victim Witness Program.pdfDocuSign Envelope ID : 9D6FC1E3-90C2-4567-A00F-21B49ADB5E9A
Cal 0ES Use 0nl Agreement No . 21 -357
Col 0ES # 019-00000-17 FIPS # 019-00000 VS# Suboword # Wv21400100
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
GRANT SUBAWARD FACE SHEET
l he Coilornio Governor's O ffi ce of Emerge nc y Services {Col 0ES) here by makes a Granl Subowor d o f fun ds lo lhe following :
1. Subrec lpienl: ~ County of Fresno la. 0UNS#:_9~32~9~530~37 ________ ✓
2. Implementing Agency : Fres no County -Probation Deportment 2a. DUNS#:-'-9"'329=5,,,30'-"3"-7 _______ _
3. Implementing Agency Address : 3333 East American Ave .. Suite B
!Street)
4. location of Project: Fresno
(Ci ty)
Fresno
(Cily)
Fresno
{Coun ly)
93725 92 47
(Zip+4)
9372 1-2 613
5. Disaster/Program Title: Vi tim Wil ness Assis lon e Pro gram 6. Performance __ I 0=/=0~1 /::"2=02~1~-lo
IZiPHI
09 /30/2022
rEnd On iel Period: {Storl Dal e)
7. lndl<ecf Cost Rate : N/A Federally Approved ICR (ii applicable): ______ %
Item Grant Fund A. Stale B. Federal C. Total D. Cash Match E. In -Kind Match f . Total Match G. Total Casi Number Year Source
8. 2019 VOC A $650 .000 $650,000
9. 2020 VOCA $189 ,063 $189 ,063
10. 2021 VWA0 $142 ,248 $142 .2 48
11 . 2021 VCGF $494 .249 $494,249
12 . Sel ect Se lect
Total Project Cost $636 ,497 $839 ,063 $1,475,560 $1 475 ,560
13. C,rtiHcqtjon -l h,s Granl Suboword consi sls o f lhis titl e page, the o ppico lron for lhe grant. whi c h is attac hed and mode a par! hereof. and ti e
Ass uronc es/Cert ilic olions . I hereby certify I om vested v.ith the o ulhorily lo enler info lhis Gianl Subow a rd , ond have lhe approval of lhe O ly/County Fi nonriol
Ollie.,,. Ci ty Manager. County Adniir>s lr tor, Governing Boord C ho~. o r other Appr o ving Body . The Subrecipienl c ert ifies Iha! all fun d s received pursuant lo lhis
ogreemenl will be sp enl exc lusiv ely on lhe purp oses specifi ed in lhe Gro nl Su boword. lhe Subr ecipienl o ccepls th is Grant Suboword and agrees lo administer lhe
gronl project in accordance v.ilh the G ronl Suboword 01 w e ll o , all appkoble sto l e and fede ral lows . aud it requiremenls . federal pr o yrom guidelines , and C o l
0ES polic y a nd program guidanc e. The Su br ecipienl furlher agrees lhot lhe olloc otion of funds may be conlingenl on the enoclment o f lhe Slole Budgel
14 . CA PubNc Records Act -G rant applic ations or e su bjec t l o lhe California Public Re cords Acl. Government Code seclion 6250 e l seq . Do not p u t ony p e rsonally
idenlifioble information or p rivole inlormotion o n lhis oppficolion. If you believe lho l any of lhe information you are pulling on lhis appli catio n is exempl ho rn lhe
Public Records Acl . please olloc h a statement lhol indico l es what porlions ol l he oppticol ion and lhe b a sis to r the exemplion . You r slotcmenl tha t lhe
inf o rmation is no l subject lo lhe Publi c Records Ac t will nol guoranlee lhal the informol ion v.ill nol be d isclosed .
15 . Olf lcial Authorired lo Sign for Subreclpient:
Nome : Steve Brandau Title : Chairman, Fres n o County Boord of Su p ervi.sor1
Po yrn e n t M o iling Addre ss: Ci ty : Fresno Zip Code .. ~: 9372:,.9 247
Signo l ure : Do te:_~~~+---C'{UQA,A,,,~-~-J ,_, _.lo_?:1~--
16.Federol Employer ID Number:
FOR Cal OES USE ONLY
I he r r iy p e rso nal knowledge lhol b udge ted fun ds are available for the period n @R ¥iis e xp end il ure sloled above.
11/4/2021 f¾-uf{uy {fa'tSDLA-11/4/2021
(Col 0ES Fiscal Off icer)
ATTEST :
BERNICE E. SEIDEL
Cieri< of the Board of Supervisors
County r Fresno , St of Cal ifornia
By___1....+~-l'A-L-__),..~~~-
De
ENY : 2021-22 Chapter: 21 SL : 18409
Item : 0690-102-0890 Pgm : 0385
FAIN#: 2019-V2-GX-0053 10/01/18-09/30/22
Fund : Federal Trust AL#: 16.575
Program : Victim/Witness Assistance Program
Match Req .:20%, C/IK based on TPC -Match Waived
Project ID : OES19VOCA000012
SC : 2021-18409 Amount: $650 ,000
Granl l ubowo,d Fa ce l heel C Oi OEI 2-I0r (Re V1Sed r0/2020)
(Dale) (Cat OES Dl<ec or or e gn:er
ENY : 2021-22 Chapter : 21 SL : 18400
Item : 0690-102-0890 Pgm : 0385
FAIN#: 2020-V2 -GX-0031 10/01/19-09/30/23
Fund : Federal Trust AL#: 16 .575
Program : Victim/Witness Assistance Program
Match Req .:20%, C/IK based on TPC-Match Waived
Project ID : OES20VOCA000012
SC : 2021-18400 Amount: $189 ,063
ENY : 2021-22 Chapter : 21 SL : 14300
Item : 0690-101-0903 Pgm : 0385
Fund: State Penalty Fund
Program : Victim/Witness Ass istance Program
Match Req .: None
Project ID : OES21VWA0000000
SC : 2021 -1 4300 Amount:$142 ,248
ENY : 2021-22 Chapter : 21 SL : 14019
item : 0690-105-0001 Pgm: 0385 RECEIVED
(Date)
Fund: General Fund By Susan Grace at 12:14 pm, Sep 13, 2021
Program : Victim/Witness Assistance Program
Match Req .: None
Project ID : OES21VCGFSUPP00 ML# 737690
SC : 2021-14019 Amount:$494 ,249
Grant Subaward Contact Information
Information and Instructions
Key personnel are the official points of contact for the Grant Subaward, including the
individuals identified on this form (per Subrecipient Handbook (SRH) Section 3.005).
Complete all sections of this form using the instructions below. Each individual must
have a unique email address specific to them.
This form must be submitted as part of the Grant Subaward Application and with a
Grant Subaward Modification (Cal OES Form 2-223) if changes are requested during
the Grant Subaward performance period.
1.Provide the name, title, address (including 9-digit Zip Code), telephone number, and
e-mail address for the Grant Subaward Director (per SRH Section 3.010).
2.Provide the name, title, address (including 9-digit Zip Code), telephone number, and
e-mail address for the Financial Officer (per SRH Section 3.020).
3.Provide the name, title, address (including 9-digit Zip Code), telephone number, and
e-mail address for the Programmatic Point of Contact (per SRH Section 3.015).
4.Provide the name, title, address (including 9-digit Zip Code), telephone number, and
e-mail address for the Financial Point of Contact (per SRH Section 3.025).
5.Provide the name, title, address (including 9-digit Zip Code), telephone number, and
e-mail address for the Executive Director of a Non-Governmental Organization or the
Chief Executive Officer (e.g. chief of police, superintendent of schools) for the
Implementing Agency (per SRH Section 1.020).
6.Provide the name, title, address (including 9-digit Zip Code), telephone number, and
e-mail address for the Official Designee (per SRH Section 3.030) as stated in Section
15 of the Grant Subaward Face Sheet (Cal OES Form 2-101).
7.Provide the name, title, address (including 9-digit Zip Code), telephone number, and
e-mail address for the Chair of the Governing Body of the Subrecipient, if applicable.
This must be direct contact information.
Grant Subaward Contact Information – Cal OES 2-102 (Revised 10/2020)
Grant Subaward Contact Information
Grant Subaward #: _______________________________________________________________
Subrecipient: ______________________________________________________________________
1.Grant Subaward Director:
Name: _______________________________ Title: ___________________________________
Telephone #: _______________ Email Address: ___________________________________
Address/City/ Zip Code (9-digit): _________________________________________________
2.Financial Officer:
Name: _______________________________ Title: ___________________________________
Telephone #: _______________ Email Address: ___________________________________
Address/City/ Zip Code (9-digit): _________________________________________________
3.Programmatic Point of Contact:
Name: _______________________________ Title: ___________________________________
Telephone #: _______________ Email Address: ___________________________________
Address/City/ Zip Code (9-digit): _________________________________________________
4.Financial Point of Contact:
Name: _______________________________ Title: ___________________________________
Telephone #: _______________ Email Address: ___________________________________
Address/City/ Zip Code (9-digit): _________________________________________________
5.Executive Director of a Non-Governmental Organization or the Chief Executive
Officer (i.e., chief of police, superintendent of schools) of the implementing agency:
Name: _______________________________ Title: ___________________________________
Telephone #: _______________ Email Address: ___________________________________
Address/City/ Zip Code (9-digit): _________________________________________________
6.Official Designee, as stated in Section 15 of the Grant Subaward Face Sheet:
Name: _______________________________ Title: ___________________________________
Telephone #: _______________ Email Address: ___________________________________
Address/City/ Zip Code (9-digit): _________________________________________________
7.Chair of the Governing Body of the Subrecipient:
Name: _______________________________ Title: ___________________________________
Telephone #: _______________ Email Address: ___________________________________
Address/City/ Zip Code (9-digit): _________________________________________________
Grant Subaward Contact Information – Cal OES 2-102 (Revised 10/2020)
Grant Subaward Signature Authorization
Information and Instructions
Grant Subaward Signature Authorization – Cal OES 2-103 (Revised 10/2020)
This form identifies the signatures for the Grant Subaward Director (see Subrecipient
Handbook (SRH) Section 3.010) and Financial Officer (see SRH Section 3.020) and
allows Subrecipients to designate up to five additional signers for each. The Grant
Subaward Director and Financial Officer are authorizing the additional person(s)
identified to sign on their behalf on all Grant Subaward-related matters.
Complete all sections of the form. No single individual may be authorized to sign for
both the Grant Subaward Director and Financial Officer. The individuals identified as
the Grant Subaward Director and Financial Officer must match the individuals
identified on the Grant Subaward Contact Information (Cal OES Form 2-102). The
Grant Subaward Director and Financial Officer must sign this form.
This form must be submitted as part of the Grant Subaward Application and with a
Grant Subaward Modification (Cal OES Form 2-223) if changes are requested during
the Grant Subaward performance period.
Grant Subaward Certification of Assurance of Compliance
Information and Instructions
The Certification of Assurance of Compliance is a binding affirmation that
Subrecipients will comply with the following regulations and restrictions:
State and federal civil rights laws,
Drug-Free Workplace,
California Environmental Quality Act,
Lobbying restrictions,
Debarment and Suspension requirements,
Proof of Authority documentation from the city council/governing board, and
Federal grant fund requirements.
The Applicant is required to obtain written authorization by the governing body (e.g.,
County Board of Supervisors, City Council, or Governing Board) granting authority for
the Subrecipient/Official Designee to enter into a Grant Subaward (and applicable
Grant Subaward Amendments) with Cal OES (see Subrecipient Handbook (SRH)
Section 1.005 and Section IV. of this form).
The Official Designee (see SRH Section 3.030) and the individual granting that authority
(i.e., City/County Financial Officer, City/County Manager, or Governing Board Chair)
must sign this form. For State agencies, only the Official Designee must sign this form.
Complete all sections of this form and then submit:
As part of the Grant Subaward Application,
With a Grant Subaward Amendment (Cal OES Form 2-213) if a new fund source is
being added to the Grant Subaward, (applicable Certification of Assurance of
Compliance would be needed), with a Grant Subaward Modification (Cal OES
Form 2-223) if the Official Designee or Board Chair changes and the Resolution
identifies them by name, and/or
With a Grant Subaward Modification (Cal OES Form 2-223) if the federal program
Special Conditions change after the approval of the Grant Subaward.
COAOC – VOCA – Cal OES 2-104f (Revised 10/2020)
Grant Subaward Certification of Assurance of Compliance
Victims of Crime Act (VOCA) Victim Assistance Formula Grant Program
Grant Subaward #: ________________________________________________________________
Subrecipient: ______________________________________________________________________
I, _____________________________________(Official Designee; same person as Section 15
of the Grant Subaward Face Sheet) hereby certify that the above Subrecipient is
responsible for reviewing the Subrecipient Handbook (SRH) and adhering to all of the
Grant Subaward requirements (state and/or federal) as directed by Cal OES including,
but not limited to, the following areas:
I. Federal Grant Funds – SRH Sections 14.005
Subrecipients expending $750,000 or more in federal grant funds annually are
required to secure a single audit pursuant to Office of Management & Budget
(OMB) Uniform Guidance 2 Code of Federal Regulations (CFR) Part 200, Subpart F
and are allowed to allocate federal funds for the audit costs.
Subrecipient expends $750,000 or more in federal funds annually.
Subrecipient does not expend $750,000 or more in federal funds annually
II. Equal Employment Opportunity – SRH Section 2.025
It is the public policy of the State of California to promote equal employment
opportunity (EEO) by prohibiting discrimination or harassment in employment
because of race, color, religion, religious creed (including religious dress and
grooming practices), national origin, ancestry, citizenship, physical or mental
disability, medical condition (including cancer and genetic characteristics),
genetic information, marital status, sex (including pregnancy, childbirth,
breastfeeding, or related medical conditions), gender, gender identity, gender
expression, age, sexual orientation, veteran and/or military status, protected
medical leaves (requested or approved for leave under the Family and Medical
Leave Act or the California Family Rights Act), domestic violence victim status,
political affiliation, and any other status protected by state or federal law.
Subrecipients certify that they will comply with all state and federal requirements
regarding EEO, nondiscrimination, and civil rights.
EEO Officer: ___________________________________________________________________
Title: __________________________________________________________________________
Address: ______________________________________________________________________
Telephone Number: ___________________________________________________________
Email Address: _________________________________________________________________
COAOC – VOCA – Cal OES 2-104f (Revised 10/2020)
Page 2 of 15
III. Drug-Free Workplace Act of 1990 – SRH Section 2.030
The State of California requires that every person or organization receiving a
Grant Subaward or contract shall certify it will provide a drug-free workplace.
IV. California Environmental Quality Act (CEQA) – SRH Section 2.035
The California Environmental Quality Act (CEQA) (Public Resources Code, Section
21000 et seq.) requires all Cal OES-funded Subrecipients to certify compliance
with CEQA. Subrecipients must certify they have completed, and will maintain on
file, the appropriate CEQA compliance documentation.
V. Lobbying – SRH Sections 2.040 and 4.105
Grant Subaward funds, property, and funded positions must not be used for any
lobbying activities. This includes, but is not limited to, being paid by or on behalf of
the undersigned, to any person for influencing or attempting to influence an
officer or employee of any agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in connection
with the making of any federal grant, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment, or
modification of any federal grant or cooperative agreement.
VI. Debarment and Suspension – SRH Section 2.045
Subrecipients receiving federal funds must certify that they will adhere to Federal
Executive Order 12549, Debarment and Suspension. The Subrecipient certifies that
neither the Subrecipient nor its principals are presently debarred, suspended,
proposed for debarment, declared ineligible, sentenced to a denial of federal
benefits by a state or federal court, or voluntarily excluded from covered
transactions by any federal department or agency.
The Subrecipient certifies that it will not make any Second-Tier Subaward, or enter
into any contract greater than $25,000, with parties that are debarred,
suspended, or otherwise excluded or ineligible for participation in Federal
programs or activities.
VII. Proof of Authority from City Council/Governing Board – SRH Section 1.055
Subrecipients accept responsibility for and must comply with the requirement to
obtain a signed resolution from governing body (e.g., County Board of
Supervisors, City Council, or Governing Board) granting authority for the
Subrecipient/Official Designee (see Section 3.030) to enter into a Grant Subaward
(and applicable Grant Subaward Amendments) with Cal OES. It is agreed that
any liability arising out of the performance of this Grant Subaward, including civil
court actions for damages, shall be the responsibility of the Subrecipient and the
Official Designee. The State of California and Cal OES disclaim responsibility of
COAOC – VOCA – Cal OES 2-104f (Revised 10/2020)
1. Applicability of Part 200 Uniform Requirements
Page 3 of 15
any such liability. Furthermore, it is also agreed that Grant Subaward funds
received from Cal OES shall not be used to supplant expenditures controlled by
the governing board.
Subrecipients are required to obtain written authorization by the governing body
(e.g., County Board of Supervisors, City Council, or Governing Board) granting
authority for the Subrecipient/Official Designee (see Section 3.030) to enter into a
Grant Subaward (and applicable Grant Subaward Amendments) with Cal OES.
The Applicant is also required to maintain said written authorization on file and
make readily available upon demand.
VIII. Civil Rights Compliance – SRH Section 2.020
The Subrecipient complies with all laws that prohibit excluding, denying or
discriminating against any person based on actual or perceived race, color,
national origin, disability, religion, age, sex, gender identity, and sexual orientation
in both the delivery of services and employment practices and does not use
federal financial assistance to engage in explicitly religious activities.
IX. Federal Victims of Crime Act (VOCA) Victim Assistance Formula Grant Program
Special Conditions
The Subrecipient must comply with the Uniform Administrative
Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200,
as adopted and supplemented by DOJ in 2 C.F.R. Part 2800 (together,
the "Part 200 Uniform Requirements") apply to this award from OJP.
The Part 200 Uniform Requirements were first adopted by DOJ on
December 26, 2014. If this award supplements funds previously awarded
by OJP under the same award number (e.g., funds awarded during or
before December 2014), the Part 200 Uniform Requirements apply with
respect to all funds under that award number (regardless of the award
date, and regardless of whether derived from the initial award or a
supplemental award) that are obligated on or after the acceptance
date of this award.
For more information and resources on the Part 200 Uniform Requirements
as they relate to OJP awards and Subawards ("Subgrants"), see the OJP
website at https://ojp.gov/funding/Part200UniformRequirements.htm.
Record retention and access: Records pertinent to the award that the
Subrecipient must retain -- typically for a period of 3 years from the date
of submission of the final expenditure report (SF 425), unless a different
retention period applies -- and to which the Subrecipient must provide
access, include performance measurement information, in addition to
COAOC – VOCA – Cal OES 2-104f (Revised 10/2020)
2. Compliance with DOJ Grants Financial Guide
4. Requirements related to System for Award Management and Universal
Identifier Requirements
Page 4 of 15
the financial records, supporting documents, statistical records, and other
pertinent records indicated at 2 C.F.R. 200.333.
In the event that an award-related question arises from documents or
other materials prepared or distributed by OJP that may appear to
conflict with, or differ in some way from, the provisions of the Part 200
Uniform Requirements, the Subrecipient is to contact OJP promptly for
clarification.
The Subrecipient must to comply with the DOJ Grants Financial Guide.
References to the DOJ Grants Financial Guide are to the DOJ Grants
Financial Guide as posted on the OJP website (currently, the "DOJ Grants
Financial Guide" available at
https://ojp.gov/financialguide/DOJ/index.htm), including any updated
version that may be posted during the period of performance.
3. Requirements Pertaining to Prohibited Conduct Related to Trafficking in
Persons (including reporting requirements and OJP authority to terminate
award)
The Subrecipient must comply with all applicable requirements (including
requirements to report allegations) pertaining to prohibited conduct
related to the trafficking of persons, whether on the part of Subrecipients,
Subrecipients ("Subgrantees"), or individuals defined (for purposes of this
condition) as "employees" of the Subrecipient or of any Subrecipient.
The details of the Subrecipient's obligations related to prohibited conduct
related to trafficking in persons are posted on the OJP web site at
https://ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm
(Award condition: Prohibited conduct by Subrecipients and Subrecipients
related to trafficking in persons (including reporting requirements and OJP
authority to terminate award)), and are incorporated by reference here.
The Subrecipient must comply with applicable requirements regarding
the System for Award Management (SAM), currently accessible at
https://www.sam.gov/. This includes applicable requirements regarding
registration with SAM, as well as maintaining the currency of information
in SAM.
The Subrecipient also must comply with applicable restrictions on
Second-Tier Subawards, including restrictions on subawards to entities
that do not acquire and provide (to the Subrecipient) the unique entity
COAOC – VOCA – Cal OES 2-104f (Revised 10/2020)
5. Compliance with Applicable Rules Regarding Approval, Planning, and
Reporting of Conferences, Meetings, Trainings, and Other Events
6. Compliance with General Appropriations-Law Restrictions on the Use of
Federal Funds
Page 5 of 15
identifier required for SAM registration.
The details of the Subrecipient's obligations related to SAM and to unique
entity identifiers are posted on the OJP web site at
https://ojp.gov/funding/Explore/SAM.htm (Award condition: System for
Award Management (SAM) and Universal Identifier Requirements), and
are incorporated by reference here.
This condition does not apply to an award to an individual who received the
award as a natural person (i.e., unrelated to any business or non-profit
organization that he or she may own or operate in his or her name).
The Subrecipient must comply with all applicable laws, regulations,
policies, and official DOJ guidance (including specific cost limits, prior
approval and reporting requirements, where applicable) governing the use
of federal funds for expenses related to conferences (as that term is defined
by DOJ), including the provision of food and/or beverages at such
conferences, and costs of attendance at such conferences.
Information on the pertinent DOJ definition of conferences and the rules
applicable to this award appears in the DOJ Grants Financial Guide
(currently, as section 3.10 of "Postaward Requirements" in the "DOJ Grants
Financial Guide").
The Subrecipient must comply with all applicable restrictions on the use of
federal funds set out in federal appropriations statutes.
Pertinent restrictions, including from various "general provisions" in the
Consolidated Appropriations Act, 2018, are set out at
https://ojp.gov/funding/Explore/FY18AppropriationsRestrictions.htm, and are
incorporated by reference here.
Pertinent restrictions, including from various "general provisions" in the
Consolidated Appropriations Act, 2019, are set out at
https://ojp.gov/funding/Explore/FY19AppropriationsRestrictions.htm, and are
incorporated by reference here.
Pertinent restrictions, including from various "general provisions" in the
Consolidated Appropriations Act, 2020, are set out at
https://ojp.gov/funding/Explore/FY20AppropriationsRestrictions.htm, and are
incorporated by reference here.
COAOC – VOCA – Cal OES 2-104f (Revised 10/2020)
7. Reporting Potential Fraud, Waste, & Abuse
8. Restrictions and Certifications Regarding Non-Disclosure Agreements and
Related Matters
Page 6 of 15
Should a question arise as to whether a particular use of federal funds by
a Subrecipient would or might fall within the scope of an appropriations-
law restriction, the Subrecipient is to contact OJP for guidance, and may
not proceed without the express prior written approval of OJP.
The Subrecipient must promptly refer to DOJ Office of the Inspector General
(OIG) any credible evidence that a principal, employee, agent,
Subrecipient, contractor, subcontractor, or other person has, in connection
with funds under this award -- (1) submitted a claim that violates the False
Claims Act; or (2) committed a criminal or civil violation of laws pertaining to
fraud, conflict of interest, bribery, gratuity, or similar misconduct.
Potential fraud, waste, abuse, or misconduct involving or relating to funds
under this award should be reported to the OIG by--(1) online submission
accessible via the OIG webpage at https://oig.justice.gov/hotline/contact-
grants.htm (select "Submit Report Online"); (2) mail directed to: Office of the
Inspector General, U.S. Department of Justice, Investigations Division, 1425
New York Avenue, N.W. Suite 7100, Washington, DC 20530; and/or (3) by
facsimile directed to the DOJ OIG Fraud Detection Office (Attn: Grantee
Reporting) at (202) 616-9881 (fax).
Additional information is available from the DOJ OIG website at
https://oig.justice.gov/hotline.
No Subrecipient under this award, or entity that receives a procurement
contract or subcontract with any funds under this award, may require
any employee or contractor to sign an internal confidentiality agreement
or statement that prohibits or otherwise restricts, or purports to prohibit or
restrict, the reporting (in accordance with law) of waste, fraud, or abuse to
an investigative or law enforcement representative of a federal department
or agency authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency
making this award, to contravene requirements applicable to Standard Form
312 (which relates to classified information), Form 4414 (which relates to
sensitive compartmented information), or any other form issued by a federal
department or agency governing the nondisclosure of classified information.
a. In accepting this award, the Subrecipient:
Represents that it neither requires nor has required internal
confidentiality agreements or statements from employees or
COAOC – VOCA – Cal OES 2-104f (Revised 10/2020)
9. Encouragement of Policies to Ban Text Messaging while Driving
Page 7 of 15
contractors that currently prohibit or otherwise currently restrict
(or purport to prohibit or restrict) employees or contractors from
reporting waste, fraud, or abuse as described above; and
Certifies that, if it learns or is notified that it is or has been
requiring its employees or contractors to execute agreements
or statements that prohibit or otherwise restrict (or purport to
prohibit or restrict), reporting of waste, fraud, or abuse as
described above, it will immediately stop any further
obligations of award funds, will provide prompt written
notification to the federal agency making this award, and will
resume (or permit resumption of) such obligations only if
expressly authorized to do so by that agency.
b. If the Subrecipient does or is authorized under this award to make
Subawards, procurement contracts, or both:
It represents that (1) it has determined that no other entity that
the Subrecipient's application proposes may or will receive
award funds (whether through a Subaward, procurement
contract, or subcontract under a procurement contract) either
requires or has required internal confidentiality agreements or
statements from employees or contractors that currently
prohibit or otherwise currently restrict (or purport to prohibit or
restrict) employees or contractors from reporting waste, fraud,
or abuse as described above; and (2) it has made appropriate
inquiry, or otherwise has an adequate factual basis, to support
this representation; and
It certifies that, if it learns or is notified that any Subrecipient,
contractor, or subcontractor entity that receives funds under
this award is or has been requiring its employees or contractors
to execute agreements or statements that prohibit or otherwise
restrict (or purport to prohibit or restrict), reporting of waste,
fraud, or abuse as described above, it will immediately stop
any further obligations of award funds to or by that entity, will
provide prompt written notification to the federal agency
making this award, and will resume (or permit resumption of)
such obligations only if expressly authorized to do so by that
agency.
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text
Messaging While Driving," 74 Fed. Reg. 51225 (October 1, 2009), the
Subrecipient understands that DOJ encourages Subrecipients to adopt
COAOC – VOCA – Cal OES 2-104f (Revised 10/2020)
10. OJP Training Guiding Principles
11. Requirement to report actual or imminent breach of personally
identifiable information (PII)
12. Specific post-award approval required to use a noncompetitive
approach in any procurement contract that would exceed $150,000 (for
2018 federal award) or $250,000 (for 2019 & 2020 federal awards)
Page 8 of 15
and enforce policies banning employees from text messaging while
driving any vehicle during the course of performing work funded by this
award, and to establish workplace safety policies and conduct
education, awareness, and other outreach to decrease crashes caused
by distracted drivers.
Any training or training materials that the Subrecipient develops or
delivers with OJP award funds must adhere to the OJP Training Guiding
Principles for Grantees and Subgrantees, available at
https://ojp.gov/funding/Implement/TrainingPrinciplesForGrantees-
Subgrantees.htm.
The Subrecipient must have written procedures in place to respond in the
event of an actual or imminent "breach" (OMB M-17-12) if it – (1) creates,
collects, uses, processes, stores, maintains, disseminates, discloses, or
disposes of "personally identifiable information (PII)" (2 CFR 200.79) within
the scope of an OJP grant-funded program or activity, or (2) uses or
operates a "Federal information system" (OMB Circular A-130). The
Subrecipient's breach procedures must include a requirement to report
actual or imminent breach of PII to an OJP Program Manager no later
than 24 hours after an occurrence of an actual breach, or the detection
of an imminent breach.
The Subrecipient must comply with all applicable requirements to obtain
specific advance approval to use a noncompetitive approach in any
procurement contract that would exceed the Simplified Acquisition
Threshold ($150,000 [for 2018 federal award] currently, $250,000 [for 2019
& 2020 federal awards]). This condition applies to agreements that -- for
purposes of federal grants administrative requirements -- OJP considers a
procurement "contract" (and therefore does not consider a Subaward).
The details of the requirement for advance approval to use a
noncompetitive approach in a procurement contract under an OJP
award are posted on the OJP web site at
https://ojp.gov/funding/Explore/NoncompetitiveProcurement.htm
(Specific post-award approval required to use a noncompetitive
approach in a procurement contract (if contract would exceed $150,000
[for 2018 federal award] and exceed $250,000 [for 2019 & 2020 federal
COAOC – VOCA – Cal OES 2-104f (Revised 10/2020)
13. Requirement for Data on Performance and Effectiveness Under the
Award
14. Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice
to employees)
15. VOCA Requirements
16. Demographic Data
Page 9 of 15
award]), and are incorporated by reference here.
The Subrecipient must collect and maintain data that measure the
performance and effectiveness of activities under this award. The data
must be provided to OJP in the manner (including within the timeframes)
specified by OJP in the program solicitation or other applicable written
guidance. Data collection supports compliance with the Government
Performance and Results Act (GPRA) and the GPRA Modernization Act,
and other applicable laws.
The Subrecipient must comply with, and is subject to, all applicable
provisions of 41 U.S.C. 4712, including all applicable provisions that
prohibit, under specified circumstances, discrimination against an
employee as reprisal for the employee's disclosure of information related
to gross mismanagement of a federal grant, a gross waste of federal
funds, an abuse of authority relating to a federal grant, a substantial and
specific danger to public health or safety, or a violation of law, rule, or
regulation related to a federal grant.
The Subrecipient also must inform its employees, in writing (and in the
predominant native language of the workforce), of employee rights and
remedies under 41 U.S.C. 4712.
Should a question arise as to the applicability of the provisions of 41
U.S.C. 4712 to this award, the Subrecipient is to contact the DOJ
awarding agency (OJP or OVW, as appropriate) for guidance.
The Subrecipient must comply with the conditions of the Victims of Crime
Act (VOCA) of 1984, sections 1404(a)(2), and 1404(b)(1) and (2), 34
U.S.C. 20103(a)(2) and (b)(1) and (2) (and the applicable program
guidelines and regulations), as required.
The Subrecipient must collect and maintain information on race, sex,
national origin, age, and disability of victims receiving assistance, where
such information is voluntarily furnished by the victim.
17. Performance Reports
COAOC – VOCA – Cal OES 2-104f (Revised 10/2020)
18. Access to Records
19. All Subawards ("Subgrants") must have specific federal authorization
20. Unreasonable restrictions on competition under the award; association
with federal government
Page 10 of 15
The Subrecipient must submit quarterly performance reports on the
performance metrics identified by OVC, and in the manner required by
OVC. This information on the activities supported by the award funding
will assist in assessing the effects that VOCA Victim Assistance funds have
had on services to crime victims within the jurisdiction.
The Subrecipient must authorize the Office for Victims of Crime (OVC)
and/or the Office of the Chief Financial Officer (OCFO), and its
representatives, access to and the right to examine all records, books,
paper, or documents related to the VOCA grant.
The Subrecipient must comply with all applicable requirements for
authorization of any Subaward. This condition applies to agreements
that -- for purposes of federal grants administrative requirements -- OJP
considers a "Subaward" (and therefore does not consider a procurement
"contract").
The details of the requirement for authorization of any Subaward are
posted on the OJP web site at
https://ojp.gov/funding/Explore/SubawardAuthorization.htm (Award
condition: All Subawards ("Subgrants") must have specific federal
authorization), and are incorporated by reference here.
This condition applies with respect to any procurement of property or
services that is funded (in whole or in part) by this award regardless of
the dollar amount of the purchase or acquisition, the method of
procurement, or the nature of any legal instrument used.
a. No discrimination, in procurement transactions, against
associates ofthe federal government
Consistent with the (DOJ) Part 200 Uniform Requirements --
including as set out at 2 C.F.R. 200.300 (requiring awards to be
"manage[d] and administer[ed] in a manner so as to ensure that
Federal funding is expended and associated programs are
implemented in full accordance with U.S. statutory and public
policy requirements") and 200.319(a) (generally requiring "[a]ll
procurement transactions [to] be conducted in a manner
providing full and open competition" and forbidding practices
"restrictive of competition," such as "[p]lacing unreasonable
COAOC – VOCA – Cal OES 2-104f (Revised 10/2020)
21. Determination of suitability to interact with participating minors
Page 11 of 15
requirements on firms in order for them to qualify to do business"
and taking "[a]ny arbitrary action in the procurement process") --
no Subrecipient may (in any procurement transaction) discriminate
against any person or entity on the basis of such person or entity's
status as an "associate of the federal government" (or on the basis
of such person or entity's status as a parent, affiliate, or subsidiary of
such an associate), except as expressly set out in 2 C.F.R. 200.319(a)
or as specifically authorized by USDOJ.
b. Monitoring
The Subrecipient's monitoring responsibilities include monitoring of
compliance with this condition.
c. Allowable costs
To the extent that such costs are not reimbursed under any other
federal program, award funds may be obligated for the
reasonable, necessary, and allocable costs (if any) of actions
designed to ensure compliance with this condition.
d. Rules of construction
1) The term "associate of the federal government" means any
person or entity engaged or employed (in the past or at
present) by or on behalf of the federal government -- as an
employee, contractor or subcontractor, grant Subrecipient or -
Subrecipient, agent, or otherwise -- in undertaking any work,
project, or activity for or on behalf of (or in providing goods or
services to or on behalf of) the federal government, and
includes any applicant for such employment or engagement,
and any person or entity committed by legal instrument to
undertake any such work, project, or activity (or to provide
such goods or services) in future.
2) Nothing in this condition shall be understood to authorize or
require any Subrecipient or any person or other entity, to
violate any federal law, including any applicable civil rights or
nondiscrimination law.
This condition applies to this award if it is indicated -- in the application
for the award (as approved by DOJ, the DOJ funding announcement
(solicitation), or an associated federal statute -- that a purpose of some
or all of the activities to be carried out under the award is to benefit a
set of individuals under 18 years of age.
COAOC – VOCA – Cal OES 2-104f (Revised 10/2020)
22. Compliance with DOJ regulations pertaining to civil rights and
nondiscrimination – 28 C.F.R. Part 42
23. Compliance with DOJ regulations pertaining to civil rights and
nondiscrimination - 28 C.F.R. Part 54
24. Compliance with DOJ regulations pertaining to civil rights and
nondiscrimination - 28 C.F.R. Part 38
Page 12 of 15
The Subrecipient must make determinations of suitability before certain
individuals may interact with participating minors. This requirement
applies regardless of an individual's employment status.
The details of this requirement are posted on the OJP web site at
https://ojp.gov/funding/Explore/Interact-Minors.htm (Award condition:
Determination of suitability required, in advance, for certain individuals
who may interact with participating minors), and are incorporated by
reference here.
The Subrecipient must comply with all applicable requirements of 28
C.F.R. Part 42, specifically including any applicable requirements in
Subpart E of 28 C.F.R. Part 42 that relate to an equal employment
opportunity program.
The Subrecipient must comply with all applicable requirements of 28
C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in
certain "education programs."
The Subrecipient must comply with all applicable requirements of 28
C.F.R. Part 38 (as may be applicable from time to time), specifically
including any applicable requirements regarding written notice to
program beneficiaries and prospective program beneficiaries.
Currently, among other things, 28 C.F.R. Part 38 includes rules that
prohibit specific forms of discrimination on the basis of religion, a religious
belief, a refusal to hold a religious belief, or refusal to attend or
participate in a religious practice. Part 38, currently, also sets out rules
and requirements that pertain to
Subrecipient organizations that engage in or conduct explicitly religious
activities, as well as rules and requirements that pertain to Subrecipients
and Subrecipients that are faith-based or religious organizations.
The text of 28 C.F.R. Part 38 is available via the Electronic Code of
Federal Regulations (currently accessible at https://www.ecfr.gov/cgi-
COAOC – VOCA – Cal OES 2-104f (Revised 10/2020)
25. Restrictions on “Lobbying”
26. Subgrant Award Report (SAR)
27. Effect of Failure to Address Audit Issues
28. Additional DOJ Awarding Agency Requirements (2018, 2019, & 2020)
Page 13 of 15
bin/ECFR?page=browse), by browsing to Title 28-Judicial Administration,
Chapter 1, Part 38, under e-CFR "current" data.
In general, as a matter of federal law, federal funds awarded by OJP
may not be used by the Subrecipient, either directly or indirectly, to
support or oppose the enactment, repeal, modification, or adoption of
any law, regulation, or policy, at any level of government. See 18 U.S.C.
1913. (There may be exceptions if an applicable federal statute
specifically authorizes certain activities that otherwise would be barred
by law.)
Another federal law generally prohibits federal funds awarded by OJP
from being used by the Subrecipient to pay any person to influence (or
attempt to influence) a federal agency, a Member of Congress, or
Congress (or an official or employee of any of them) with respect to the
awarding of a federal grant or cooperative agreement, Subgrant,
contract, subcontract, or loan, or with respect to actions such as
renewing, extending, or modifying any such award. See 31 U.S.C. 1352.
Certain exceptions to this law apply, including an exception that applies
to Indian tribes and tribal organizations.
Should any question arise as to whether a particular use of federal funds
by a Subrecipient would or might fall within the scope of these
prohibitions, the Subrecipient is to contact OJP for guidance, and may
not proceed without the express prior written approval of OJP.
The Subrecipient must submit a SAR to OVC for each Subrecipient of the
VOCA victim assistance funds, within ninety (90) days of awarding funds
to the Subrecipient. Subrecipients must submit this information through
the automated system.
The Subrecipient understands and agrees that the DOJ awarding agency
(OJP or OVW, as appropriate) may withhold award funds, or may impose
other related requirements, if (as determined by the DOJ awarding agency)
the Subrecipient does not satisfactorily and promptly address outstanding
issues from audits required by the Part 200 Uniform Requirements (or by the
terms of this Grant Subaward), or other outstanding issues that arise in
connection with audits, investigations, or reviews of DOJ awards.
COAOC – VOCA – Cal OES 2-104f (Revised 10/2020)
29. Hiring Documents
Page 14 of 15
The Subrecipient agrees to comply with any additional requirements that
may be imposed by the DOJ awarding agency (OJP or OVW, as
appropriate) during the period of performance for this award, if the
Subrecipient is designated as "high- risk" for purposes of the DOJ high-risk
grantee list.
The Subrecipient must keep, maintain, and preserve all documentation
(such as Form I-9s or equivalents) regarding the eligibility of employees hired
using the fund.
COAOC – VOCA – Cal OES 2-104f (Revised 10/2020)
Page 15 of 15
All appropriate documentation must be maintained on file by the Subrecipient and
available for Cal OES or public scrutiny upon request. Failure to comply with these
requirements may result in suspension of payments under the grant or termination of
the grant or both and the Subrecipient may be ineligible for Subaward of any future
grants if the Cal OES determines that any of the following has occurred: (1) the
Subrecipient has made false certification, or (2) violates the certification by failing to
carry out the requirements as noted above.
CERTIFICATION
I, the official named below, am the same individual authorized to sign the Grant
Subaward [Section 15 on Grant Subaward Face Sheet], and hereby swear that I
am duly authorized legally to bind the contractor or grant Subrecipient to the
above described certification. I am fully awt e that this certification , executed on
the date and in the county below, is ma der penalty of perjury under the laws
of the State of California .
Official Designee's Signature: ____ ,___ ______ ATTEST:
Official Designee's Typed Name: Steve Brandau
BERNICE E . SEIDEL
Clerk of the Board of Supervisors
County f Fresno , State of California
By·~....u:!~~~~C---Official Designee' s Title: ______________ Deputy
Federal Employer ID #: Federal DUNS#: 932953037 --------
Current System for Award Management (SAM) Expiration Date: 02/17/2022
Executed in the City/County of: _Fr_e_sn_o ________________ _
AUTHORIZED BY:
City Financial Officer
City Manager
• • • Governing Board Chair
Signature: ( IJ£ i'l-\ g
Typed Name: Oscar J . Garc ia a
0 County Financial Officer
D County Manager
J Qi4 U(A__
I
./
Title: Auditor-Controll er /Treasurer-Ta x Collector
CO AOC -VOCA -Cal OES 2-104f (Revised 10/2020)
Grant Subaward Budget Pages
Multiple Fund Sources
Subrecipient: Fresno County
A. Personnel Costs - Line-item description and calculation 19 VOCA 20 VOCA 21 VWA0 21VCGF Total Amount
Allocated
Project Coordinator (Probation Services Manager) 1.0 FTE
$7664/month x 12 months = $91,968 $91,968 $91,968
Benefits: 84.71% of $91,968 = $77,906 $77,906 $77,906Benefits includes: Unemployment Ins, Retirement, OASDI, Workers
Compensation, Health Insurance, Mgmt Insurance, Benefit Administration
Sr. Victim Witness Advocate 2.0 FTE
$4,571/month x 12 months x 2 FTE =$109,704 $109,704 $109,704
Benefits: 97.18% of $109,704 = $106,610 $106,610 $106,610
Benefits includes: Unemployment Ins, Retirement, OASDI, Workers
Compensation, Health Insurance, Mgmt Insurance, Benefit Administration
Sr. Victim Witness Advocate 1.0 FTE
$4,571/month x 12 months x 1 FTE =$54,852 $54,852 $54,852
Benefits: 83.31% of $54,852 = $45,697 $45,697 $45,697Benefits includes: Unemployment Ins, Retirement, OASDI, Workers
Compensation, Health Insurance, Mgmt Insurance, Benefit Administration
Victim Witness Advocate - 9 FTE
$4,156 x 12 months x 9 FTE =$448,848 $347,960 $100,888 $448,848
Benefits: 85.74% of $448,848 = $384,842 (claiming less @ $290,215)$244,185 $46,030 $290,215
Benefits include Unemployment Ins, Retirement, OASDI, Workers
Compensation, Health Insurance, Mgmt Insurance, Benefit Administration
Program Technician - 1 FTE
$4,398 x 12 months x 1 FTE =$52,776 $52,776 $52,776
Benefits: 94.39% of $52,776 = $49,815 (claiming less @ $39,815)$39,815 $39,815
Benefits includes: Unemployment Ins, Retirement, OASDI, Workers
Compensation, Health Insurance, Mgmt Insurance, Benefit Administration
Office Assistant - 1 FTE
$2,844 x 12 months x 1 FTE =$34,128 $34,128 $34,128
Benefits: 89.17% of $34,128 = $30,428 (claiming less @ $15,529)$15,529 $15,529Benefits includes: Unemployment Ins, Retirement, OASDI, Workers
Compensation, Health Insurance, Mgmt Insurance, Benefit Administration
MVA -VWA
$3,503 x 12 months x 1 FTE =$42,036 $31,527 $10,509 $42,036
Benefits: 83.51% of $42,038 = $35,104 $26,328 $8,776 $35,104Benefits includes: Unemployment Ins, Retirement, OASDI, Workers
Compensation, Health Insurance, Mgmt Insurance, Benefit Administration
PROBATION STUDENT WORKER (MWA) 1 @ 100% 940 HRS MAX per worker
Salary - $13 per hr x 940 hrs x 1 EE = $12,220 $12,220 $12,220
Benefit - 7.65% of $12,220 = $985 (claiming less @ $507)$507 $507
Benefits - OASDI - 7.65%
Personnel Costs Fund Source Totals $650,000 $178,930 $142,248 $486,737 $1,457,915
PERSONNEL COSTS CATEGORY TOTAL ***$1,457,915
Grant Subaward #: VW21 40 0100
Grant Subaward Budget Pages Multiple Fund Sources - Cal OES 2-106a (Revised 10/2020)
Grant Subaward Budget Pages
Multiple Fund Sources
B. Operating Costs - Line-item description and calculation 19 VOCA 20 VOCA 21 VWA0 21VCGF Total Amount Allocated
Office Expense -MVA $4,800 $4,800
Office supplies - paper, printer cartridge, pens, gift cards =
(Office supplies = $400/mo x 12 months = $4,800)
Go Bags, management and technology supplies and/or other
necessary resources required for deployment. ($350/mo x 12
months = $4,200)
$4,200 $4,200
Total Office Expense - $4,800 + $4,200 = $9,000
Training - MVA (Hotel & Per Diem cost are based GSA rate)
40 Hour Entry Level Victim/Witness Training (1 VWA) (In State)
Lodging - ($144 x 5 nights x 1 VWA)$720 $720
Meals- (5 Breakfast @ $15 = $75; 5 Lunches @ $16 = $80; 6
Dinners @ $28 = $168); ($75+$16+$168 = $323 x 1 VWA)$323 $323
Incidental Expenses = ($5 per day x 5 days x 1 VWA)$15 $15
Parking - ($25 per day x 5 days x 1 vehicle)$75 $75
Office Expense - VW (claiming less @ $7,512)$7,512 $7,512
Office supplies - paper, printer cartridge, pens, gift cards =
(Office supplies = $800/mo x 12 months = $9,600)
Housing
Operating Costs Fund Source Totals $10,133 $7,512 $17,645
OPERATING COSTS CATEGORY TOTAL ****
Grant Subaward #: VW21 40 0100Subrecipient: Fresno County
Grant Subaward Budget Pages Multiple Fund Sources - Cal OES 2-106a (Revised 10/2020)
Grant Subaward Budget Pages
Multiple Fund Sources
C. Equipment Costs - Line-item
description and calculation 19 VOCA 20 VOCA 21 VWA0 21VCGF Total Amount
Allocated
Equipment Costs Fund Source Totals
Grant Subaward Totals - Totals
must match the Grant Subaward
Face Sheet
19 VOCA 20 VOCA 21 VWA0 21VCGF
Fund Source Totals $650,000 $189,063 $142,248 $494,249 $1,475,560
EQUIPMENT COSTS CATEGORY TOTAL
Subrecipient: Fresno County Grant Subaward #: VW21 40 0100
Grant Subaward Budget Pages Multiple Fund Sources - Cal OES 2-106a (Revised 10/2020)
Grant Subaward Budget Narrative
Grant Subaward #: VW21 40 0100
Subrecipient: Fresno County
Grant Subaward Budget Narrative – Cal OES 2-107 (Revised 4/2021) 1
Budget Narrative
The James Rowland Crime Victim Assistance Center (CVAC) applies annually,
through the State of California’s Request for Applications process, for funding to
provide services for Victims and Witnesses of crime in Fresno County. CVAC
provides a comprehensive array of direct services to victims of all types of crime,
including the fourteen mandatory services and all ten of the optional services
delineated in Penal Code Section 13835.
The Governor’s Office of Emergency Services (Cal OES) has allocated
$1,465,560 for Fresno County to continue this program during fiscal year 2021-22.
This grant application requests funds for expenditure in the Personal Services and
Operating Expenses category only. There is no allocated cost for Equipment.
The implementing Agency (Probation Department) absorbs some
operating expenses, including liability insurance, PeopleSoft human resources
charges, PeopleSoft financial charges, Professional & Specialized charges, cost
associated with Building maintenance and mileage. The salaries of the Project
Director and Financial Officer are not paid by funds from this grant; however,
they provide direct services regarding the fiscal requirements of this grant. The
Grant Subaward Budget Narrative
Grant Subaward #: VW21 40 0100
Subrecipient: Fresno County
Grant Subaward Budget Narrative – Cal OES 2-107 (Revised 4/2021) 2
Financial Officer reviews documents for the financial matters required by the
grant, prepares the budget and any modifications, monitors compliance with
regulations and procedures mandated by the funding source, and ensures the
appropriate expenditure of grant funds.
The Victim/Witness Project Coordinator is a Probation Services Manager
(PSM) responsible for the day to day operation of the project. Grant related
duties of the Project Coordinator/PSM include: recruitment, hiring, training,
supervision and evaluation of paid staff; development and enforcement of
policies and procedures for the CVAC; long and short term program planning;
creation and interaction of management information for the project; facilitation
of inter-agency communication, cooperation, and interaction within the
Probation Department; grant writing; budgeting; maintaining ongoing interface
with Cal OES; ensuring compliance with regulations and funding requirements;
program evaluation including the preparation of quarterly progress reports;
communication with the California Victims Compensation Board program (Cal
VCB); instituting and continuing inter-agency relationships with other criminal
justice and victim service agencies; and representing the Victim/Witness Project
to the public. The Project Coordinator/PSM aims for optimum service results
within the limits of the agency’s resources and coordinates with state and other
Grant Subaward Budget Narrative
Grant Subaward #: VW21 40 0100
Subrecipient: Fresno County
Grant Subaward Budget Narrative – Cal OES 2-107 (Revised 4/2021) 3
local agencies to ensure that the legislative mandates are being achieved. The
Project Coordinator/PSM position is classified as a Probation Services Manager
within the Probation Department structure. The educational requirement
attached to this position is a Bachelor’s degree in psychology, criminology, or a
closely related field.
The Victim/Witness Advocate position provides the mandated and
optional services to the victims/witnesses of all types of crime countywide. This
includes the fourteen mandatory and all ten optional services outlined in Penal
code Section 13835. These services, which are also provided to victim family
members and witnesses of crimes, include advising participants of program
services and outreach activities; referring program participants to professional
care providers; explaining the process of the criminal justice system;
accompanying victims, family members, and witnesses to court and related
hearings; and assisting participants with claim applications. Minimum
requirements for a Victim/Witness Advocate include: A Bachelor’s degree
acceptable in the United States accredited university system in Psychology,
Sociology, Social Work, Criminology, or a related field or sixty (60) semester units,
at least 15 of which must be in Psychology, Sociology, Social Work, Criminology,
Grant Subaward Budget Narrative
Grant Subaward #: VW21 40 0100
Subrecipient: Fresno County
Grant Subaward Budget Narrative – Cal OES 2-107 (Revised 4/2021) 4
or a closely related field and two (2) years of full-time, paid work experience in
victim services intake, counseling, and referral services.
The Program Technician performs various tasks which include but are not
limited to paraprofessional/technical work in support of County department
programs and services in knowledge, interpretation, and application of County
policies, rules, regulations, and procedures. The Program Technician reports to
the Project Coordinator/PSM and reviews the program policies, rules,
regulations, and procedures as required by State for grant funding purposes.
Other responsibilities include maintaining record keeping systems, data entry,
and statistical input, as well as monitoring student intern and volunteer hours in
accordance with the daily operations of the CVAC. The Program Technician
assists the Project Coordinator with the preparation of mandated quarterly and
annual reports as required by Cal OES. The Program Technician also serves as
back up at the reception window, greets clients and answers incoming phone
calls. Completion of sixty (60) semester units of coursework acceptable within
the United States’ accredited college or university system or one year of full-
time, paid clerical experience is required for this position.
Grant Subaward Budget Narrative
Grant Subaward #: VW21 40 0100
Subrecipient: Fresno County
Grant Subaward Budget Narrative – Cal OES 2-107 (Revised 4/2021) 5
The Office Assistant performs clerical tasks and provides office support.
Completion of fifteen (15) semester units of coursework acceptable within the
United States’ accredited college or university system or one year of full-time,
paid clerical experience is required for this position. Cal OES funds also provide
for costs associated with Extra Help Victim/Witness Advocates and Probation
Student Workers. The Crime Victim Assistance Center relies on Extra Help
Victim/Witness Advocates and Probation Student Workers, with the skills and
competency to work with victims of violent crime and in need of crisis
intervention.
CVAC Staff will handle documentation, correspondence, and record
keeping of all contacts in Probation Records and Information Management
System (PRIMS) case management system. In addition, staff will prepare and
manage correspondence with CalVCB, law enforcement, District Attorney’s
office, retrieve police reports and necessary documents required to process
CalVCB applications, handle incoming referrals, interview and assess the victims
needs and enter chronological notes, maintain schedules and calendars,
implement and maintain office and filing systems, collate information from
various sources, maintain databases, and coordinate the flow of information
externally and internally.
Grant Subaward Budget Narrative
Grant Subaward #: VW21 40 0100
Subrecipient: Fresno County
Grant Subaward Budget Narrative – Cal OES 2-107 (Revised 4/2021) 6
Senior Victim/Witness Advocates will delegate such matters, in order to be
available to perform their core operational functions without distractions.
This program relies on services provided by volunteers. The Probation
Department recruits volunteers through colleges, job fairs, community
presentations, and service agencies. Volunteers are required to complete an
application similar to an employment application and agree to submit to a
background check. Once cleared, volunteers are issued ID cards and entered
into a data base from which work units within the Probation Department may
select individuals. Thus, programs can choose volunteers with full confidence
that appropriate background clearances are on file, and the volunteer may
begin work without delay.
While all staff at CVAC is committed to serving victims of crime, one
hundred percent of staff time specified in this proposal for grant funding is
committed to the goals and objectives of this project. CVAC staff provide case
management services for a caseload of up to 400. Staff provide victims
immediate access to shelter, and transportation. The services provided through
this grant require vast outreach to law enforcement agencies throughout all of
Fresno County, community-based organizations, faith-based organizations, and
Grant Subaward Budget Narrative
Grant Subaward #: VW21 40 0100
Subrecipient: Fresno County
Grant Subaward Budget Narrative – Cal OES 2-107 (Revised 4/2021) 7
the unincorporated areas in Fresno county. The CVAC team of staff will
conduct outreach and educate the public, provide comprehensive case
management services, and form a collaborative committee with the
community service providers in order to fulfill the requirements and objectives of
the grant.
No mid-year salary range adjustment is required, as it has been
calculated over a twelve-month period and is reflected in the Personal Services
section of this report.
For 2021-22, funding is solicited to continue the support of a Victim/Witness
based Mass Victimization Advocate (MVA). MVA funding will continue to be
dedicated to meet the objectives of supporting response readiness to mass
victimization/terrorism incidents. The current and experienced Victim/Witness
Advocate will continue to be utilized to fulfill this position within CVAC.
Cal OES funds will provide for operating expenses such as vehicle use,
office supplies, training opportunities for staff, and housing for victims. Some
operating expenses will be absorbed by the Probation Department. Provision of
operating expenses allow program staff to be responsive to the basic rights and
needs of victims and witnesses within Fresno County. The Probation
Grant Subaward Budget Narrative
Grant Subaward #: VW21 40 0100
Subrecipient: Fresno County
Grant Subaward Budget Narrative – Cal OES 2-107 (Revised 4/2021) 8
Department’s provision of space, supplies, office equipment, communication
technology, administrative support, and transportation provides a base from
which grant-funded program staff is able to provide efficient and effective
delivery of services which are consistent with the stated goals and objectives
outlined in the grant application.
Our mission as a member of the criminal justice system is to provide
protection for the community, support victim advocacy, and deliver essential
services to the courts. Due to this grant, Victim/Witness Advocates will have the
ability to continue providing existing services to victims in Fresno County.
Grant Subaward Programmatic Narrative
Grant Subaward #: VW21 40 0100
Subrecipient: Fresno County
Grant Subaward Programmatic Narrative – Cal OES 2-108 (Revised 4/2021) 1
Project Narrative
Problem Statement
The Fresno County Probation Department’s Victim/Witness Assistance
program has been a part of the community since 1975. Prior to that time, crime
victims received no assistance from public or private social work or criminal justice
agencies to ease their recovery from crime or to meet necessities arising from
victimization. Victims were not able to obtain critical information regarding court
processes or referral services, nor did they receive attention and guidance in
coping with the stresses created by the criminal justice experience. In 1975, the
Fresno County Board of Supervisors designated the Probation Department as the
agency to fill this gap in services. “The Victim/Witness Project” in Fresno County
was the first Victim Advocacy program in California to be offered through a
Probation Department. Funding through the California Office of Emergency
Services (Cal OES) continues to make this project possible. Now known locally as
the James Rowland Crime Victim Assistance Center (CVAC), the Fresno County
Victim/Witness Project provides victims of all types of crime with comprehensive
services, including the fourteen mandatory and all ten optional services
delineated in Section 13835 of the California Penal code. In 2020, CVAC
Grant Subaward Programmatic Narrative
Grant Subaward #: VW21 40 0100
Subrecipient: Fresno County
Grant Subaward Programmatic Narrative – Cal OES 2-108 (Revised 4/2021) 2
provided services to 6,504 new victims of crime. Fresno County has expanded
service locations over the years from a single office to three separate locations.
This growth was achieved through extended community outreach and our
working relationships with agencies providing services to local crime victims.
Outreach to rural populations and inter-agency collaboration has built a solid
foundation for providing quality services to victims of crime in Fresno County.
From the beginning, CVAC has developed, nurtured, and expanded relationships
with agencies that serve victims including: the District Attorney’s Office, local Law
Enforcement agencies, women’s shelters, rape counseling programs, therapeutic
programs, medical providers, funeral directors, and Human Services agencies.
These efforts have improved access to services and developed strategies to
identify, refer, and address the on-going needs of victims and witnesses of all
types of crime, resulting in no limitation of services to specific crime types.
Operational Agreements, inter-agency roundtable committees, inter-agency
cross training, and monthly meetings to coordinate services strengthen these
relationships while maintaining the professional standards of this agency.
Many in the community fail to recognize that serving victims is a critical
component of the criminal justice system. CVAC will continue to provide media
and educational campaigns, trainings for new service providers, and community
Grant Subaward Programmatic Narrative
Grant Subaward #: VW21 40 0100
Subrecipient: Fresno County
Grant Subaward Programmatic Narrative – Cal OES 2-108 (Revised 4/2021) 3
outreach in a concerted public education effort. Public awareness of the impact
on victims and of services available to victims through this program is vital to
reaching those who need it most.
Fresno County is the sixth largest of 58 California counties covering 6,017
square miles and offering both rural and urban lifestyles in a variety of landscapes.
According to the US Census Bureau, Fresno is the tenth most populated county
with 1,013,400 residents. Sixty five percent of the County’s population resides near
the center of the county in the densely populated, adjoining cities of Fresno and
Clovis. The balance resides in suburban, rural, and agricultural areas of Fresno
County, which include 15 cities, at least 25 towns, and many remote settlements
that offer little to no direct services to residents. Fresno County’s population
increased by 8.73%, since 2010. . There are many challenges in providing services
to a growing population with limited resources.
The abundance of cultural diversity in Fresno County necessitates a wide-
ranging outreach to victims. Establishing trust within these cultural communities
requires ongoing awareness training for staff, while translation services, and
printed materials that provide an effective means of communication requires
additional resources. Fresno County is home to numerous distinct cultural groups
with extensive diversity in languages, customs, and norms. Unfortunately, victims
Grant Subaward Programmatic Narrative
Grant Subaward #: VW21 40 0100
Subrecipient: Fresno County
Grant Subaward Programmatic Narrative – Cal OES 2-108 (Revised 4/2021) 4
in some of these cultural groups are reluctant to seek help from outsiders. They
may also be suspicious of the judicial system and its process, making it even more
difficult for staff of CVAC to serve them.
The Hmong community in the Fresno Metropolitan area is a perfect
example. Hmong cultural beliefs discourage advocacy outside the Hmong
Community, creating stigmatism towards victims and families who seek assistance
from “outside.” Often these cultural differences result in unreported victimization,
so providing victim services to this particular population has been challenging.
Continuous outreach efforts are necessary to build relationships with the Hmong
community leaders and organizations.
The Native American communities are also challenging due to the existing
infrastructure within local tribes, distrust of outsiders, and stigmatism – which plays
a major role in close-knit communities. CVAC will continue to provide outreach
services to members of the three local tribes in Fresno County and strive to
strengthen relationships with tribal leaders.
Plan
The CVAC is committed to reducing the effects and trauma of crime by
meeting the needs of victims of all crime types. This plan will be accomplished by
the recruitment and maintenance of qualified, trained staff to provide the
Grant Subaward Programmatic Narrative
Grant Subaward #: VW21 40 0100
Subrecipient: Fresno County
Grant Subaward Programmatic Narrative – Cal OES 2-108 (Revised 4/2021) 5
fourteen mandatory and all ten optional services established in Section 13835 of
the California Penal Code. These services are directed to victims of all crime
types, all ages, all ethnicities, English and non-English speaking, dependent adults
as well as disabled victims within the County of Fresno.
All staff and volunteers are trained to provide culturally sensitive
intervention and prevention services. Bi-cultural and bi-lingual staff and
volunteers are dedicated to meeting client needs, but local translation services
are utilized when necessary to enable Victim/Witness Advocates to
communicate effectively in other languages. Translation services are obtained
through bi-lingual Department staff, community-based organizations, and County
approved interpretation services contractors. The agency list of translators is
update regularly.
Three Victim/Witness assistance office locations provide improved access
and efficient service to victims in Fresno County. Victim/Witness Advocates in all
three locations report directly to the Project Coordinator at the main office. The
vehicle assigned to this project is utilized by all Victim/Witness Advocates to make
field visits and to transport victim and witnesses, as needed. The after-hours
number for Fresno county Victim/Witness services is (559) 288-0806, regardless of
location. Our main office, the James Rowland Crime Victim Assistance Center
Grant Subaward Programmatic Narrative
Grant Subaward #: VW21 40 0100
Subrecipient: Fresno County
Grant Subaward Programmatic Narrative – Cal OES 2-108 (Revised 4/2021) 6
(CVAC), is located in downtown Fresno, across the street from the Fresno County
courthouse, at 2220 Tulare St., Suite 1111, Fresno, CA 93721. This office, which
serves victims of all types of crime, provides a reception area with office support,
a victim’s waiting area for court, and a child’s waiting/play room and offices for
Senior Victim/Witness Advocates, Victim/Witness Advocates, Probation Student
Workers, a Program Technician, a Deputy Probation Officer, and the Project
Coordinator. The CVAC phone number is (559) 600-2822.
The second office is located at a Department of Social Services (DSS)
building, located at 250 W. Pontiac Way, Bldg. 3, Clovis, CA 93612, (559)600-1651.
It houses two Victim/Witness Advocates specializing in services to the Elderly and
Dependent Adults. Also located at the DSS building are the following agencies:
Adult Protective Services, In-Home Support Services, Department of Public Health,
and Law Enforcement Elder Abuse Crime Units. The close proximity of the
agencies provides a “one-stop service center” for this special population.
Our third office is located at the Juvenile Justice Campus (JJC), in the same
building as the Juvenile Court, at 3333 East American Avenue, Suite B, Fresno, CA
93725. We have one full-time Victim/Witness Advocate at the JJC, specializing in
the juvenile court process and serving victims of juvenile offenders. The
Victim/Witness Advocate’s office at the JJC can be reached at (559) 600-4749.
Grant Subaward Programmatic Narrative
Grant Subaward #: VW21 40 0100
Subrecipient: Fresno County
Grant Subaward Programmatic Narrative – Cal OES 2-108 (Revised 4/2021) 7
All three CVAC sites provide direct services to victims and refer them to
other community resources as appropriate. Operationally, the goal is to provide
services to victims within twenty-four hours of receiving a referral. This goal is
accomplished through a proactive approach including coordination with law
enforcement and other agencies within the county. At first contact with the
victim, a needs assessment is performed, and the appropriate referrals made. In
the event of emotional trauma, staff provides crisis intervention services directly
and/or arranges immediate provision of appropriate services with other local
agencies. Emergency services, which may include food, clothing, lodging,
transportation, and other needs arising from victimization, may also be provided.
The project maintains an emergency fund, established through donations, to
assist victims with their immediate needs. This emergency fund is maintained with
control and guidelines under the Fresno County Auditor-Controller’s office. The
centers provide information on financial compensation through the California
Victim Compensation Board Program, including eligibility requirements, claim
forms, assistance filing the claim, and determining claim status.
Victim/Witness Advocates may make field visits to meet with victims in their
homes, workplaces, shelters, or other places, as requested. Additionally, field visits
may be made when the presence of a Victim/Witness Advocate is requested by
Grant Subaward Programmatic Narrative
Grant Subaward #: VW21 40 0100
Subrecipient: Fresno County
Grant Subaward Programmatic Narrative – Cal OES 2-108 (Revised 4/2021) 8
Therapists, Social Services, Law Enforcement, Deputy District Attorneys, or Deputy
Probation Officers conducting interviews with the victims. These field visits are
another avenue through which the center provides immediate assistance to the
victim.
A detailed orientation to the criminal justice system is provided to each
victim and/or witness. Court support, court escort, and case status/disposition
information is available throughout the court process. Victim Impact Statements
are sought and, when received, delivered to the Judge and all related parties for
sentencing. If the victim is giving a statement directly to the Court and requests
assistance, court support is provided by a Victim/Witness Advocate. Victims
receive assistance from CVAC in requesting temporary restraining orders,
restitution, and property returns. At the request of the victim, notification of their
victimization to family, friends, landlords, and/or employers can be made. If
further hardships are created by the crime, CVAC offers to intervene on the
victim’s behalf with creditors, landlords, and/or employers.
Volunteers are recruited from the community and local colleges to
augment paid staff time and increase services available to victims. The Fresno
County Probation Department completes a background investigation on each
volunteer, which includes application and background information, DMV check,
Grant Subaward Programmatic Narrative
Grant Subaward #: VW21 40 0100
Subrecipient: Fresno County
Grant Subaward Programmatic Narrative – Cal OES 2-108 (Revised 4/2021) 9
local criminal record check, and a LIVESCAN fingerprint check through the
Department of Justice. Upon clearance of the background investigation, each
volunteer receives a Probation Volunteer Identification Badge which authorizes
the start of volunteer service. The CVAC provides an initial orientation and assigns
each volunteer to a full-time Victim/Witness Advocate for supervision and
training. Additional training by full-time Victim/Witness Advocates and outside
providers continues during the volunteer’s term as appropriate for the assignment
given. Volunteers document the hours for each shift worked on the Volunteer
Log, which is signed by the supervising Victim/Witness Advocate and maintained
for audit purposes. Typical duties of a volunteer include: transportation of police
reports from law enforcement to the Victim/Witness Advocate, reception duties,
initial phone contact with new victims, assisting the Victim/Witness Advocate with
completing the Victim Compensation Application process, assisting at community
presentations and events, court support, and other duties depending on the
training and personal abilities of each volunteer.
Services for the hearing-impaired are provided through California Relay
Services for the Hearing-Impaired and the California Association for the Physically
Handicapped (CAPH). A Telecommunication Device (TDD) for the Deaf or a sign
language interpreter through the Fresno Deaf and Hard of Hearing agency are
Grant Subaward Programmatic Narrative
Grant Subaward #: VW21 40 0100
Subrecipient: Fresno County
Grant Subaward Programmatic Narrative – Cal OES 2-108 (Revised 4/2021) 10
available for Victim/Witness Advocates to gain access to the hearing-impaired
community and provide much needed information and victim services. CAPH
also provides help with victims who have various physical disabilities. Services for
the blind and sight-impaired, are provided in conjunction with the Valley Center
for the Blind and other community resources to address the needs of the victim
regarding court assistance, emergency needs, victims’ compensation
application and other personal issues as needed. The Central Valley Regional
Center (CVRC) is utilized as a resource for developmentally disabled victims, as is
the Fresno Association for Retarded Citizens (ARC). Victim/Witness Advocates
maintain mutual-aid relationships with agencies that provide services to victims
with special needs, which include: California Children’s Services, the Friendship
Center for the Blind, Disabled American Vets, and the Veterans’ Center.
Specialized transportation services for the handicapped are obtained through
Handy Ride and Dial-a-Lift, and all three office locations are equipped to
accommodate wheelchairs. Arrangements are made to ensure that appropriate
handicapped access is available in providing court support for the disabled.
Cases most likely to result in trauma are referred to CVAC in a variety of
ways to ensure that victims and/or family members receive services. The most
immediate referrals are made by patrol officers. The CVAC annually provides
Grant Subaward Programmatic Narrative
Grant Subaward #: VW21 40 0100
Subrecipient: Fresno County
Grant Subaward Programmatic Narrative – Cal OES 2-108 (Revised 4/2021) 11
updated program brochures outlining available services to all local law
enforcement agencies. These brochures are distributed as each agency deems
appropriate. The Fresno Police Department also provides reports to
Victim/Witness Advocates on crimes likely to cause physical and/or emotional
injury to victims. Reports are obtained from the Fresno County Sheriff’s
Department three times each week by a volunteer. In addition, all other local
law enforcement agencies throughout the county are requested to send
appropriate crime reports and refer crime victims to CVAC. The District Attorney’s
Office directly refers cases for victim assistance to CVAC during the filing process
or during the court process. Further, the Probation Department refers many cases
at the time of sentencing through a request for a Victim Impact Statement.
Cases are assigned to Victim/Witness Advocates based on information in the
crime reports or received from the referring agency. Outreach letters and
brochures are sent to victims of serious, traumatic, or highly publicized criminal
cases, explaining and offering CVAC services and providing information about
the criminal justice system and victims’ compensation rights. Additionally, the
Victim/Witness Advocate may make initial contact in person or by phone.
Referrals are also made by phone, in writing, or in person by hospital staff,
physicians, home-health care practitioners, counselors and therapists, and other
Grant Subaward Programmatic Narrative
Grant Subaward #: VW21 40 0100
Subrecipient: Fresno County
Grant Subaward Programmatic Narrative – Cal OES 2-108 (Revised 4/2021) 12
health care providers, protective services social workers for children and adults,
and by members of other victim-servicing agencies. Funeral home directors,
attorneys, friends and relatives of victims, and persons who have previously
utilized the project’s services also refer victims. Clients often self-refer after
learning about this program through publicity and/or media coverage generated
by the center.
Operational Agreements (OA) have been signed with primary agencies to
establish a process of reciprocal referrals, in-service training, and a commitment
to work on behalf of victims. The Operational Agreements (OA Summary Form
attached) specifically indicate that CVAC will provide a thorough and timely
response to the victim on all requests and referral. It is further agreed staff will
attend agency and inter-agency meetings to discuss strategies to implement
mandated services. Both agencies maintain a mutual networking relationship, a
free exchange of information, and a coordination of agency services. Agency
staff members also attend Inter-agency Roundtable meetings to ensure
exchange and updating of information and streamlining of the referral process.
The CVAC will continue to identify and expand community resources, to
maintain and update available resource listings, and to network with local service
providers, both public and private. In addition, this program will continue to
Grant Subaward Programmatic Narrative
Grant Subaward #: VW21 40 0100
Subrecipient: Fresno County
Grant Subaward Programmatic Narrative – Cal OES 2-108 (Revised 4/2021) 13
provide presentations regarding victims’ rights and cross training with other
agencies. Public awareness of victim services and crime prevention information
will be made available through presentations to community groups, public
service announcements, brochures, and media coverage throughout the year.
Written and digital material that are crime and language specific, i.e., domestic
violence, crime prevention, and testifying in court, are all used to enhance
presentations and to give individuals information to assist victims and witnesses as
needed.
The CVAC’s qualified and fully trained staff is committed to providing
quality services to crime victims and capable of implementing the goals,
objectives, and activities in this application. The CVAC is a valuable county
resource, offering a unique range of services not available to victims through
other agencies.
Functioning under the umbrella of the Probation Department has allowed
CVAC to utilize Probation’s resources to benefit victims in the community. This
includes accessibility to juvenile crime reports, criminal offender records,
sentencing court orders, court calendars, restitution status, and an internal
process for Victim Impact Statements to be requested and submitted to the
Superior Court. The Probation Department’s Business Office maintains internal
Grant Subaward Programmatic Narrative
Grant Subaward #: VW21 40 0100
Subrecipient: Fresno County
Grant Subaward Programmatic Narrative – Cal OES 2-108 (Revised 4/2021) 14
accounting and administrative controls to ensure that both revenues and costs
are identified by program and funding source, and compliance with mandated
grant procedures is maintained. A series of checks and balances and the
required Report of Expenditures form assure that Cal OES grant funds are
accounted for and expended in accordance with the grant. The Probation
Department continually reviews program data to ensure compliance with goals
and objectives and submit status reports bi-annually as required.
An organizational chart showing CVAC’s place within the Fresno County
Probation Department structure is attached.
Mass Victimization Advocate
A mass victimization/terrorism incident can occur in every community oat
any time. Multiple such incidents have occurred throughout our nation, in
communities small and large, rural, and urban. Believing ‘it cannot happen here’
is not appropriate. Preparation is critical to adequately respond to the needs of
victims and provide them with timely and comprehensive services from when the
crisis situation initially occurs through their long-term recovery. For this reason, our
County is soliciting the additional funding to support a Victim/Witness based Mass
Victimization Advocate (MVA) for 2021-22. If awarded, these funds will assist our
Crime Victim Assistance Center (CVAC) to participate in a coordinated
Grant Subaward Programmatic Narrative
Grant Subaward #: VW21 40 0100
Subrecipient: Fresno County
Grant Subaward Programmatic Narrative – Cal OES 2-108 (Revised 4/2021) 15
community-wide response to mass victimization/terrorism incidents. The MVA will
focus on mass crisis incidents due to a criminal event and will remain dedicated
to accomplishing the objectives of supporting response readiness provided to the
victims of crime. Our CVAC will be tasked to develop a victim assistance plan to
support and enhance immediate response and recovery efforts and establish
readiness in response to mass victimization/terrorism incidents. Our plan consists
of the following steps:
• Review of Current Capabilities: The MVA/CVAC will research and
determine the community’s existing emergency plan of mass crisis response
and recovery measures as well as existing roles and responsibilities
• Become a Known Key Partner: The MVA/CVAC will outreach to the existing
local mass crisis response team, if any, and establish a working relationship.
It is essential to be become a member of existing mass crisis response team
and educate others of the role of the CVAC and how we will operate and
support victims during and after a mass crisis due to a criminal event.
Potential key partners include fire and police departments, emergency
management departments, local mental health teams, school districts,
local hospitals, and community companies
Grant Subaward Programmatic Narrative
Grant Subaward #: VW21 40 0100
Subrecipient: Fresno County
Grant Subaward Programmatic Narrative – Cal OES 2-108 (Revised 4/2021) 16
• Understand the Needs of Victims: The MVA will utilize assessment tools,
research, and determine the needs of victims
• Identify Resources and Deficits in Current Capabilities: In collaboration with
key partners, the MVA/CVAC will determine if existing measures effectively
and efficiently address the needs of victims
• Develop a Comprehensive Plan: The MVA/CVAC, working closely with
stakeholders, will ensure the community is prepared and equipped to
implement a plan that provides victims and their families with timely and
comprehensive services to victims of crime and their families during the
response and recovery phases
• Establish MOUs with Identified Participants: Once a comprehensive crisis
response/mass victimization assistance plan is created, create
memorandums of understanding (MOUs) with the various agencies
involved including allied service providers, local government, as well as
neighboring counties within the identified crisis response team training
region to leverage resources and facilitate a regional response in the event
of a mass crisis event due to a criminal act
• Develop and Disseminate Protocols: Establish practices to implement the
plan developed. Protocols must be reviewed and approved by the heads
Grant Subaward Programmatic Narrative
Grant Subaward #: VW21 40 0100
Subrecipient: Fresno County
Grant Subaward Programmatic Narrative – Cal OES 2-108 (Revised 4/2021) 17
of the agencies involved, must be clearly understood by parties involved
including how the plan will be implemented and how these protocols may
impact criminal-based events
• Review MVA Funding: Define management and technology supplies,
contents of go-bags, and/or other resources required for deployment and
allocate MVA funding accordingly
The mandated ‘California Crime Victims Association Crisis Response Advocate’
training provided us a framework which will assist us in realistic program
development. It is anticipated the grant award period will be needed to further
develop each of the above points.
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
SUBRECIPIENT GRANTS MANAGEMENT ASSESSMENT
Subrecipient _F_re_sn_o_C_o_un~ty _______ _ Duns# 932953037 Fl PS# 020-00000
Disaster/Program Title: Victim Witness Assistance (VW) Program
Performance Peri o d: 10101121 to 09/30/22 Subaward Amount Requested: $1,475,560
Type of Non-Federal Entity (Check Box):• State Gov. 0 Local Gov. D JPA •Non-Profit • Tribe
Per Title 2 CFR § 200 .331, Cal OES is required to evaluate the risk of noncompliance with federal
statutes, regulations and grant terms and conditions posed by each subrecipient of pass-
through funding. This assessment is made in order to determine and provide an appropriate
level of technical assistance, training, and grant oversight to subrecipients for the award
referenced above.
The following are questions related to your organization's experience in the management of
federal grant awards. This questionnaire must be completed and returned with your grant
application materials .
For purposes of completing this questionnaire, grant manager is the individual who has primary
responsibility for day-to-day administration of the grant, bookkeeper/accounting staff means
the individual who has responsibility for reviewing and determining expenditures to be charged
to the grant award, and organization refers to the subrecipient applying for the award, and/or
the governmental implementing agency, as applicable .
Assessment Fa cto rs Resp o nse
1. How many years of experience does your current grant manager have >5 years
managina arants?
2. How many years of experience does your current bookkeeper/accounting >5 years
staff have managing grants?
3. How many grants does your organization currently receive? 3-10 grants
4. What is the approximate total dollar amount of all grants your organization
receives? $2,528 ,120
5. Are individual staff members assigned to work on multiple grants? Yes
6. Do you use timesheets to track the time staff spend working on specific Yes activities/projects?
7. How often does your organization have a financial audit? Annually
8. Has your organization received any audit findings in the last three years? No
9. Do you have a written plan to charge costs to grants? No
10 . Do you have written procurement policies? Yes
11. Do you get multiple quotes or bids when buying items or services? Always
12 . How many years do you maintain receipts, deposits, cancelled checks,
3-5 years invoices , etc.?
13 . Do you have procedures to monitor grant funds passed through to other Yes entities?
Certificatio n: ri:s is to certify that, to the best of our knowledge and belief, the data furnished
above is occur te, complete and current.
Sign a tu r~
1
~~ ~/~ed Agent) Da te:
~Pl-.,~ \,..n .. '-( ~Od,.,\
Print Name dnd Title: Steve Brandau , Chairman Phone Number: 559-600-2000 -
Cal OES Staff Only: SUBAWARD # ATTEST: -
2019)
Grant Subaward Service Area Information
Information and Instructions
This form identifies the areas served by the Grant Subaward. Complete all sections of the
form using the directions below. This form must be submitted as part of the Grant
Subaward Application.
1.County or Counties Served: Enter the name or names of the counties served by the
Grant Subaward and the county where the principal office for the Grant Subaward
is located.
2.U.S Congressional District(s) Served: Enter the number(s) of the U.S. Congressional
District(s) served by the Grant Subaward and the U.S. Congressional District number
for where the principal office for the Grant Subaward is located.
3.State Assembly District(s) Served: Enter the number(s) of the State Assembly
District(s) served by the Grant Subaward and the number for where the principal
office for the Grant Subaward is located.
4.State Senate District(s) Served: Enter the number(s) of the State Senate District(s)
served by the Grant Subaward and the number for where the principal office for
the Grant Subaward is located.
5.Population of Service Area: Enter the total population of the area served by the
Grant Subaward.
Grant Subaward Service Area Information – Cal OES 2-154 (Revised 11/2020)
Grant Subaward Service Area Information
Grant Subaward #: ________________________________________________________________
Subrecipient: ______________________________________________________________________
1. County or Counties Served:
County where principal office is located: ______________________________________
2. U.S. Congressional District(s) Served:
U.S. Congressional District where principal office is located: ____________________
3. State Assembly District(s) Served:
State Assembly District where principal office is located: _______________________
4. State Senate District(s) Served:
State Senate District where principal office is located: _________________________
5. Population of Service Area: ___________________________________________________
Grant Subaward Service Area Information – Cal OES 2-154 (Revised 11/2020)
Fresno County Probation Department
Kirk Haynes
Chief Probation Officer
Personnel Development & Research
Probation Division Director
Joy Thompson
Juvenile
Division
Commitment
Division Adult Division Detention
Division
Administration Division
Vacant
Crime Victim Assistance Center
Probation Services Manager
Karen Roach
Victim Witness Grant
Melinda Zavala, Sr. Victim Advocate
Gwen Pfost, Sr. Victim Advocate
Mariell Trauner, Sr. Victim Advocate
Jacqueline Villasenor, Victim Advocate
Sarah Barton, Victim Advocate
Hannah Martinez, Victim Advocate
Veronica Fabela, Victim Advocate
Brenda Muniz, Victim Advocate
Brandie Razo, Victim Advocate
Cybil Luna, Mass Victimization Advocate
Cynthia Reinaga, Victim Advocate
Cassandra Gough, Victim Advocate
Vacant, Victim Advocate
Support
Liana Diaz, Program Tech II
Justin Coulter, Office Assistant I
Mia Castillo, Student Worker/Extra Help
Fionna Romans, Student Worker/Extra Help
Vacant (1), Student Worker/Extra Help
Unserved/Underserved Victim Grant
Debra Gorham, Victim Advocate
Perla Gurrola, Victim Advocate
Probation Specialized Units Grant
Jeanette Miller, Victim Advocate
Human Trafficking Grant
Viktoria Grigoryan, Sr. Victim Advocate
XC Grant
Jessica Munoz, Victim Advocate
Anneli Rios, Victim Advocate
Haley Collins, Victim Advocate
Tami Tabacchi, Deputy Probation Officer IV
Financial Services
Probation Business Manager
Norabelle Elegado
Automation Services
Probation IT Manager
David Touma
Ben Chen,
IT Analyst IV
Shawn Mims,
IT Analyst IV
Russell Pehrson,
Business System
Analyst III
Vacant,
IT Analyst II
Operational Agreement Summary
Information and Instructions
Operational Agreements (OA) (also referred to as a Memorandum of Understanding
(MOU)) are a formal agreement, without the exchange of money, between a
Subrecipient and one or more participating agency(ies)/organization(s). The OA
reflects the roles each agency/organization will play in achieving the goals and
objectives of the Grant Subaward.
Many programs require OAs. In such instances, the RFA or RFP will provide instructions
concerning the agencies/organizations for which the Subrecipient must have an OA.
In addition to any programmatic OA requirements, Subrecipients are encouraged to
establish an OA with any agency/organization that will be an active participant in the
implementation of the Grant Subaward.
The Operational Agreement Summary is a list of active OAs, meeting the requirements
of Subrecipient Handbook Section 7.005, that a Subrecipient has with participating
agencies/organizations.
Complete all sections of the form and include, at a minimum, all OAs required by the
RFA or RFP. If necessary, use additional forms to show all OAs.
This form must be submitted as part of the Grant Subaward Application when required
by the RFA or RFP and/or with a Grant Subaward Modification (Cal OES Form 2-223), if
changes are requested during the Grant Subaward performance period.
Operational Agreement Summary – Cal OES 2-160 (Revised 11/2020)
Operational Agreement Summary
Grant Subaward #: ________________________________________________________________
Subrecipient: ______________________________________________________________________
Participating
Agency/Organization/Individual Date Signed Time Frame of OA
1. ________________________________________________________________ to _____________
2. ________________________________________________________________ to _____________
3. ________________________________________________________________ to _____________
4. ________________________________________________________________ to _____________
5. ________________________________________________________________ to _____________
6. ________________________________________________________________ to _____________
7. ________________________________________________________________ to _____________
8. ________________________________________________________________ to _____________
9. ________________________________________________________________ to _____________
10. ________________________________________________________________ to _____________
11. ________________________________________________________________ to _____________
12. ________________________________________________________________ to _____________
13. ________________________________________________________________ to _____________
14. ________________________________________________________________ to _____________
15. ________________________________________________________________ to _____________
16. ________________________________________________________________ to _____________
17. ________________________________________________________________ to _____________
18. ________________________________________________________________ to _____________
19. ________________________________________________________________ to _____________
20. ________________________________________________________________ to _____________
Operational Agreement Summary – Cal OES 2-160 (Revised 11/2020)
Fund: 0001
Subclass: 10000
ORG: 34320409
Account: 4380