Loading...
HomeMy WebLinkAboutAgreement A-21-433 with Dewberry _ Drake Haglan.pdf1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 FIRST AMENDMENT TO AGREEMENT FOR ENGINEERING CONSULTANT SERVICES THIS FIRST AMENDMENT TO AGREEMENT FOR ENGINEERING CONSULTANT SERVICES (Agreement No.14-668, hereinafter called “the AGREEMENT”), is made and entered into this ____________ day of ______________, 2021, by and between the County of Fresno, a political subdivision of the State of California (hereinafter called “the COUNTY”), and Dewberry | Drake Haglan (hereinafter called “the CONSULTANT”): RECITALS WHEREAS, the CONSULTANT has been selected to prepare Plans, Specifications, Engineer’s Estimate, and to provide other engineering and environmental services required for the design of the Little Dry Creek Bridges Replacement Project on Millerton Road, hereinafter referred to as “the PROJECT”; and WHEREAS, the CONSULTANT has been selected in accordance with the COUNTY’s Ordinance Code Chapter 4.10 on the selection of architects, engineers, and other professionals to provide the engineering services necessary for the PROJECT; and WHEREAS, the term of the AGREEMENT has been extended twice in writing and is currently set to expire by its terms on October 28, 2021; and WHEREAS, the PROJECT is not yet complete and requires further services by the CONSULTANT and additional funding in order to be completed; and WHEREAS, it is in the best interest of the COUNTY to retain the services of the CONSULTANT to maintain continuity of the design of the PROJECT; and NOW, THEREFORE, the CONSULTANT and the COUNTY hereby agree to amend the AGREEMENT for the PROJECT as follows: 1.Article IV is hereby deleted in its entirety and replaced with the following: “This First Amendment to the AGREEMENT shall go into effect immediately upon execution by the COUNTY. As hereby amended, the term of the AGREEMENT is hereby further Agreement No. 21-433 19th October 21-0948 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 extended by an additional five years and therefore shall expire on October 28, 2026, unless prior to its expiration the term of the AGREEMENT is further extended in writing, for no more than two additional one-year terms, by mutual consent of the Department of Public Works and Planning Director or designee and the CONSULTANT.” 2. Article V, Section E is hereby deleted and replaced with the following: “E. The maximum not-to-exceed amount for the AGREEMENT is One Million Two Hundred One Thousand Nine Hundred Forty-Three and No/100 Dollars ($1,203,941).” 3. The original Exhibit C to the AGREEMENT is hereby deleted, and is superceded and replaced in its entirety by the updated PROJECT schedule which is attached hereto as Exhibit C-1and incorporated by this reference as though fully set forth herein . 4. Additional fees to be paid hereunder for the additional work to be performed by the CONSULTANT are included and detailed in Exhibit E-1, which is attached hereto and incorporated by this reference, and which supersedes and replaces the original Exhibit E to the AGREEMENT. 5. All other terms and conditions contained in the AGREEMENT are unaffected by the First Amendment to the AGREEMENT and shall remain in full force and effect. /// /// /// /// /// /// /// /// /// /// 1 IN WITNESS WHEREOF , the parties have executed this First Amendment to Agreement on the date 2 first set forth above. 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 CONSULTANT Dewberry I Drake Haglan Dennis M . Haglan, Vice President Print Name and Title 11060 White Rock Road , Suite 200 Rancho Cordova , CA 95670 FOR ACCOUNTING USE ONLY 19 ORG No . Account No . 20 Fund No. 4510 7295 0010 11000 21 22 23 24 25 26 27 28 Subclass No . 3 COUNTY OF FRESNO Steve Bran au , Chairman of the Board of Supervisors of the County of Fresno ATTEST: Bernice E . Seidel Clerk of the Board of Supervisors County of Fresno , State of California By c:L ~ e ,,._& Deputy ID Task NameStart Finish1Notice to ProceedMon 11/3/14Mon 11/3/142Project ImplementationMon 11/3/14Fri 11/3/233Task 1 Project ManagementMon 11/3/14Fri 11/3/2312Task 2 Utility CoordinationMon 11/3/14Fri 11/3/2314Phase 1 Preliminary Engineering NEPA/CEQA DocumentationMon 11/3/14Mon 11/15/2115Phase 1.1 Project Strategy DeterminationMon 11/3/14Fri 4/22/1616Task 3 Existing Document ReviewMon 11/3/14Fri 11/28/1417Task 4 Stakeholder Agency CoordinationMon 11/3/14Fri 4/22/1619Task 5 Preliminary Foundation ReportMon 11/3/14Fri 2/20/1520Task 6 Survey & Base MappingMon 11/3/14Fri 1/9/1521Survey and Base MappingMon 11/3/14Fri 1/9/1522Task 7 Project Alternatives Analysis / Strategy Selection / Preliminary ReportMon 1/12/15Fri 6/19/1527Review of Preliminary Project ReportMon 6/22/15Fri 7/17/1528Task 8 Project Strategy MeetingFri 7/17/15Fri 7/17/1529Task 9 Final Project Strategy ReportMon 7/20/15Mon 11/16/1530Environmental Technical Studies and CEQA/.NEPA Documents (By County)Mon 12/1/14Mon 11/15/2131NEPA CE Target DateMon 11/15/21Mon 11/15/2132Phase 1.2 Preliminary Design NEPA/CEQA DocumentationMon 12/1/14Mon 11/28/1633Task 10 Hydraulic AnalysisMon 12/1/14Fri 8/7/1535Task 11 Geotechnical InvestigationsMon 12/1/14Fri 8/7/1537Task 12 Environmental Clearance Documents (DHA Support)Tue 11/17/15Mon 11/28/1638Project Description / Description of Construction MethodologyTue 11/17/15Mon 11/23/1539Review Proposed Environmental MitigationsTue 11/17/15Mon 11/28/1640Task 13 30% Preliminary Plans and EstimateTue 11/17/15Mon 2/1/1642Review of 30% PS&ETue 2/2/16Wed 3/9/164330% Constructability Review MeetingWed 3/9/16Wed 3/9/1644NTP 60% PS&EWed 3/9/16Wed 3/9/1645Phase 2 Final DesignThu 3/10/16Wed 1/3/2446Task 14 Final Plans and Special ProvisionsThu 3/10/16Wed 12/6/2347Task 14.1 Intermediate (60%) PS&EThu 3/10/16Wed 8/24/1649Review of 60% PS&EThu 8/25/16Mon 10/17/165060% Constructability Review MeetingMon 10/17/16Mon 10/17/1651NTP Final DesignTue 12/14/21Tue 12/14/2152Task 14.2 Independent Bridge Design CheckTue 12/14/21Mon 4/4/2253RW RFA Submittal (By County)Tue 11/16/21Mon 12/13/2154Right of Way Services Plats, Legals, Appraisals, and Acquisitions (By County)Tue 12/14/21Thu 11/2/2355Task 14.3 Response to Review Comments / 90% PS&E SubmittalTue 12/14/21Mon 9/19/2256 Response to Review Comments / 90% PS&E SubmittalTue 12/14/21Mon 9/19/2257Design Revisions (MASH Railing, Wider Bridges, Profile Check) and PS&E Updates (2018)Tue 12/14/21Mon 9/19/2258Review of 90% PS&ETue 9/20/22Mon 10/31/225990% Constructability Review MeetingMon 10/31/22Mon 10/31/2260Task 14.4 Response to Review Comments / 100% PS&E SubmittalTue 11/1/22Mon 5/29/2361 Response to Review Comments / 100% PS&E SubmittalTue 11/1/22Mon 4/17/2362Review of 100% PS&ETue 4/18/23Mon 5/29/2363100% Constructability Review MeetingMon 5/29/23Mon 5/29/2364Task 14.5 Response to Review Comments / Final PS&E SubmittalTue 5/30/23Mon 8/21/2365 Response to Review Comments / Final PS&E SubmittalTue 5/30/23Mon 8/21/2366CON RFA Submittal (By County)Fri 11/3/23Wed 12/6/2367Task 15 Regulatory Agency Permitting AssistanceTue 11/16/21Tue 5/31/2268Regulatory Agency Permitting AssistanceTue 11/16/21Tue 5/31/2269Task 16 Construction Bid AssistanceThu 12/7/23Wed 1/3/2470Construction Bid AssistanceThu 12/7/23Wed 1/3/2471Task 17 Construction Support Services - StartWed 1/3/24Wed 1/3/2411/37/173/910/1712/1410/315/291/3Qtr 4Qtr 1Qtr 2Qtr 3Qtr 4Qtr 1Qtr 2Qtr 3Qtr 4Qtr 1Qtr 2Qtr 3Qtr 4Qtr 1Qtr 2Qtr 3Qtr 4Qtr 1Qtr 2Qtr 3Qtr 4Qtr 1Qtr 2Qtr 3Qtr 4Qtr 1Qtr 2Qtr 3Qtr 4Qtr 1Qtr 2Qtr 3Qtr 4Qtr 1Qtr 2Qtr 3Qtr 4Qtr 1Q201520162017201820192020202120222023Fresno CountyLittle Dry Creek Bridges on Millerton RoadEXHIBIT C-1 Revised Original Total Remaining Budget Contract Billed Budget TASK TASK DESCRIPTION 9/14/2021 Budget 7/15/2021 9/14/2021 Project Implementation 1 Project Management 1.1A Management (267, 268, 269)$20,128 $16,088 $16,448 $3,680 1.1B Management (270)$7,045 $0 $7,045 1.2A Meetings (267, 268, 269)$11,700 $9,880 $6,133 $5,567 1.2B Meetings (270)$4,095 $0 $4,095 1.3A Quality Assurance / Quality Control (267, 268, 269)$18,900 $15,960 $17,070 $1,830 1.3B Quality Assurance / Quality Control (270)$6,615 $0 $6,615 1.4A Project Schedule (267, 268, 269)$5,400 $4,560 $4,560 $840 1.4B Project Schedule (270)$1,890 $0 $1,890 1.5A Project Progress Reports (267, 268, 269)$5,400 $4,560 $4,560 $840 1.5B Project Progress Reports (270)$1,890 $0 $1,890 1.6A Project Submittals (267, 268, 269)$6,400 $4,800 $1,727 $4,673 1.6B Project Submittals (270)$2,240 $0 $2,240 1.7A HBP Document Technical Assistance (267, 268, 269)$4,500 $3,800 $17 $4,483 1.7B HBP Document Technical Assistance (270)$1,575 $0 $1,575 Subtotal - Task 1 $97,778 $59,648 $50,515 $47,263 2 Utility Coordination 2.0A Utility Coordination (267, 268, 269)$6,645 $8,860 $0 $6,645 2.0B Utility Coordination (270)$2,215 $0 $2,215 Subtotal - Task 2 $8,860 $8,860 $0 $8,860 Phase 1 - Preliminary Engineering, CEQA/NEPA Documentation Phase 1.1 Project Strategy Determination/Preliminary Report 3 Existing Document Review 3.0 Existing Document Review $3,470 $3,470 $3,275 $195 Subtotal - Task 3 $3,470 $3,470 $3,275 $195 4 Stakeholder Agency Coordination 4.1A Stakeholder Coordination (267,268,269)$5,130 $6,840 $0 $5,130 4.1B Stakeholder Coordination (270)$1,350 $0 $1,350 Subtotal - Task 4 $6,480 $6,840 $0 $6,480 5 Preliminary Foundation Report (PFR) 5.0 Preliminary Foundation Report $19,594 $19,594 $17,824 $1,770 Subtotal - Task 5 $19,594 $19,594 $17,824 $1,770 6 Survey and Base Mapping 6.1 Topographic Survey and Boundary Survey (County)$0 $0 $0 $0 6.2 Prepare Initial Project Topographic and Boundary Base Mapping $4,380 $4,380 $3,533 $847 6.3 Field Verify Topographic and Boundary Mapping $2,480 $2,480 $3,632 -$1,152 6.4 Prepare Final Project Topographic and Boundary Base Mapping $2,860 $2,860 $230 $2,630 6.5 Right-of-way Survey and Constraints Map $4,660 $4,660 $0 $4,660 Subtotal - Task 6 $14,380 $14,380 $7,395 $6,985 7 Project Alternatives Analysis / Strategy Selection / Preliminary Report 7.1 Replacement Bridge Alternatives Analysis and Type Selection Report $26,520 $26,520 $25,723 $797 7.2 Preliminary Road Plans $28,780 $28,780 $33,463 -$4,683 7.3 Construction Methodology Determination and Memorandum $10,540 $10,540 $14,575 -$4,035 7.4 Draft Preliminary Project Report $10,280 $10,280 $2,360 $7,920 Subtotal - Task 7 $76,120 $76,120 $76,121 $0 8 Project Strategy Meeting 8.0 Project Strategy Meeting $6,800 $6,800 $6,800 $0 Subtotal - Task 8 $6,800 $6,800 $6,800 $0 9 Final Preliminary Project Report 9.0 Final Preliminary Project Report $6,710 $6,710 $6,710 $0 Subtotal - Task 9 $6,710 $6,710 $6,710 $0 Phase 1.2 Preliminary Design CEQA/NEPA Documentation 10 Hydraulic Analysis 10.1 Gather Existing Information / Field Review $4,134 $4,134 $4,134 $0 10.2 Hydrology $7,373 $7,373 $7,373 $0 10.3 Hydraulic Analysis $11,135 $11,135 $11,135 $0 10.4 Scour Analysis / RSP Design $13,340 $13,340 $13,340 $0 10.5 Hydraulic Technical Memorandum $25,493 $25,493 $25,173 $320 10.6A Location Hydraulic Study (267, 268, 269)$23,285 $10,505 $9,818 $13,467 10.6B Location Hydraulic Study (270)$10,866 $0 $10,866 Subtotal - Task 10 $95,626 $71,980 $70,973 $24,653 LITTLE DRY CREEK BRIDGE REPLACEMENT (4 BRIDGES) ON MILLERTON ROAD - FRESNO COUNTY CONSTRUCTION METHODOLOGY OPTION 1 - ON-SITE DETOUR PROJECT RESTART AMENDMENT September 2021 Drake Haglan and Associates 9/17/2021 - 3:37 PM Page 1 of 3 Revised Original Total Remaining Budget Contract Billed Budget TASK TASK DESCRIPTION 9/14/2021 Budget 7/15/2021 9/14/2021 LITTLE DRY CREEK BRIDGE REPLACEMENT (4 BRIDGES) ON MILLERTON ROAD - FRESNO COUNTY CONSTRUCTION METHODOLOGY OPTION 1 - ON-SITE DETOUR PROJECT RESTART AMENDMENT September 2021 11 Geotechnical Investigations 11.1 Pre-Field Activities $8,162 $8,162 $7,783 $379 11.2 Field Exploration Program $27,387 $27,387 $27,387 $0 11.3 Laboratory Testing Program $6,356 $6,356 $6,356 $0 11.4A Engineering Analysis and Report Preparation (267, 268, 269)$35,175 $22,455 $14,931 $20,244 11.4B Engineering Analysis and Report Preparation (270)$16,415 $0 $16,415 Subtotal - Task 11 $93,495 $64,360 $56,457 $37,038 12 Environmental Clearance Documents 12.1 Project Description / Description of Construction Methodology $1,960 $1,960 $1,710 $250 12.2A Review of Proposed Project Mitigations (267, 268, 269)$5,760 $4,160 $3,990 $1,770 12.2B Review of Proposed Project Mitigations (270)$2,000 $0 $2,000 Subtotal - Task 12 $9,720 $6,120 $5,700 $4,020 13 30% Preliminary Plans and Estimate 13.1 Plans and Estimate Preparation $54,980 $54,980 $54,980 $0 13.2 30% Constructability Review Meeting $2,810 $2,810 $2,810 $0 Subtotal - Task 13 $57,790 $57,790 $57,790 $0 Phase 2 - Final Design 14 Final Plans and Special Provisions 14.1 Intermediate (60%) PS&E 14.1.1 Bridge Design $95,040 $95,040 $56,745 $38,295 14.1.2 Roadway Design $53,700 $53,700 $67,443 -$13,743 14.1.3 60% Plans, Special Provisions, & Const Cost Estimate Preparation $55,720 $55,720 $62,445 -$6,725 14.1.4 Intermediate (60%) PS&E Submittal $23,080 $23,080 $12,145 $10,935 14.1.5 60% Constructability Review Meeting $2,810 $2,810 $0 $2,810 Subtotal - Task 14.1 $230,350 $230,350 $198,778 $31,573 14.2A Independent Design Check (BRG) (267, 268, 269)$30,375 $30,306 $0 $30,375 14.2B Independent Design Check (BRG) (270)$10,125 $0 $10,125 Subtotal - Task 14.2 $40,500 $30,306 $0 $40,500 14.3 Response to Reviewer Comments / 90% PS&E Submittal 14.3.1A Response to Comments / 90% PS&E Revisions (267, 268, 269)$98,005 $68,220 $0 $98,005 14.3.1B Response to Comments / 90% PS&E Revisions (270)$38,003 $0 $38,003 14.3.2A 90% Submittal (267, 268, 269)$28,350 $29,728 $0 $28,350 14.3.2B 90% Submittal (270)$10,500 $0 $10,500 14.3.3A 90% Constructability Review Meeting (267, 268, 269)$4,200 $2,810 $0 $4,200 14.3.3B 90% Constructability Review Meeting (270)$4,200 $0 $4,200 Subtotal - Task 14.3 $183,258 $100,758 $0 $183,258 14.4 Response to Review Comments / 100% PS&E Submittal 14.4.1A Response Comments / 100% PS&E Revisions (267, 268, 269)$34,800 $31,720 $0 $34,800 14.4.1B Response to Comments / 100% PS&E Revisions (270)$11,600 $0 $11,600 14.4.2A 100% Submittal (267, 268, 269)$22,770 $21,240 $0 $22,770 14.4.2B 100% Submittal (270)$7,590 $0 $7,590 14.4.3A 100% Constructability Review Meeting (267, 268, 269)$4,200 $4,810 $0 $4,200 14.4.3B 100% Constructability Review Meeting (270)$4,200 $0 $4,200 Subtotal - Task 14.4 $85,160 $57,770 $0 $85,160 14.5A Final PS&E Submittal (267, 268, 269)$41,820 $39,020 $0 $41,820 14.5B Final PS&E Submittal (270)$13,940 $0 $13,940 Subtotal - Task 14.5 $55,760 $39,020 $0 $55,760 16 Construction Bid Assistance 16.0A Construction Bid Assistance (267, 268, 269)$17,310 $15,120 $0 $17,310 16.0B Construction Bid Assistance (270)$5,770 $0 $5,770 Subtotal - Task 16 $23,080 $15,120 $0 $23,080 17 Construction Support Services 17.0A Construction Support Services (267, 268, 269)$30,810 $27,840 $0 $30,810 17.0B Construction Support Services (270)$10,270 $0 $10,270 Subtotal - Task 17 $41,080 $27,840 $0 $41,080 Drake Haglan and Associates 9/17/2021 - 3:37 PM Page 2 of 3 Revised Original Total Remaining Budget Contract Billed Budget TASK TASK DESCRIPTION 9/14/2021 Budget 7/15/2021 9/14/2021 LITTLE DRY CREEK BRIDGE REPLACEMENT (4 BRIDGES) ON MILLERTON ROAD - FRESNO COUNTY CONSTRUCTION METHODOLOGY OPTION 1 - ON-SITE DETOUR PROJECT RESTART AMENDMENT September 2021 Optional Tasks 1.8A HBP Document Preparation (267, 268, 269) (Optional)$3,420 $4,560 $0 $3,420 1.8B HBP Document Preparation (270) (Optional)$1,140 $0 $1,140 6.6A Plat Maps and Legal Descriptions (267, 268, 269) (Optional)$11,150 $14,870 $0 $11,150 6.6B Plat Maps and Legal Descriptions (270) (Optional)$3,720 $0 $3,720 12.3 Review Environmental Tech Studies & CEQA/NEPA Docs (Optional) 15 Regulatory Agency Permitting Assistance (Optional) 15.1A Multi Agency Pre-Application Meeting (267, 268, 269) (Optional)$1,370 $1,830 $0 $1,370 15.1B Multi Agency Pre-Application Meeting (270) (Optional)$460 $0 $460 15.2A Section 404, Nationwide Permit Authorization (267, 268, 269) (Optional)$6,660 $8,890 $0 $6,660 15.2B Section 404, Nationwide Permit Authorization (270) (Optional)$2,230 $0 $2,230 15.3A Section 401, Water Quality Certification (267, 268, 269) (Optional)$6,650 $8,890 $0 $6,650 15.3B Section 401, Water Quality Certification (270) (Optional)$2,240 $0 $2,240 15.4A Section 1602, Lake or Streambed Alt Agrmnt (267, 268, 269) (Optional)$6,650 $8,890 $0 $6,650 15.4B Section 1602, Lake or Streambed Alt Agmnt (270) (Optional)$2,240 $0 $2,240 Subtotal - Optional Tasks $47,930 $47,930 $0 $47,930 TOTALS : $1,203,941 $951,766 $558,338 $645,605 ORIGINAL ADDITIONAL LUMP SUM BUDGET FOR SEPARATING PLANS : $15,300 ORIGINAL FEE SUBTOTAL (CONTRACT AMOUNT) : $967,066 ESCALATION (3.5% 2014 to 2022) : $306,367 THEORETICAL TOTAL ORIGINAL BUDGET (2021 Dollars) : $1,288,733 ADDITIONAL FEE COST TO COMPLETE BUDGETS FOR BRIDGES 267, 268, 269 : $1,023,287 $56,221 $464,951 BUDGETS FOR BRIGE 270 : $180,654 $180,654 $180,654 BUDGETS FOR ALL BRIGES : $1,203,941 $236,875 $645,605 Drake Haglan and Associates 9/17/2021 - 3:37 PM Page 3 of 3