HomeMy WebLinkAbout26372CONTRACT NO. P-12-186-H “REVISED ATTACHMENT A” Reach Out West End Scope of Work December 21, 2012 Page 1 of 8 Goal 1: (Training and Technical Assistance) Build the capacity of four/five AFLP PYD sites to conduct a pilot implementation the Positive Prevention Plus (PP+) adapted group‐level intervention (GLI) with pregnant and parenting teens in the AFLP program. Measurable Objective Major Functions, Tasks, and Activities Timeline Performance Measures and Deliverables 1.1 Train AFLP PYD site staff in the PP+ adapted curriculum for pregnant and parenting teens 1.1.1 Prepare logistics for trainings, including, establishing dates and locations, arranging for AV requirements, providing training curriculum to sites, developing training evaluation form, etc. By March 15, 2012 By January 1, 2013 1.1.1 Dates, location and other logistical arrangements established and confirmed with all pilot sites. 1.1.2 Develop/compile all training materials for pilot sites. By March 30, 2012 By January 1, 2013 1.1.2 Training materials received by CDHP/AFLP PYD and approved. 1.1.3 Translate any necessary materials in the curriculum into Spanish. By April 15, 2012 1.1.3 Translated materials in Spanish. 1.1.4 Conduct initial regional training (s) for pilot sites (1‐2 trainings). By April 15, 2012 1.1.3 Pilot site staff will be trained on the intervention. Attendance sheet; record of training, process and initial outcome evaluation analyzed from trainings. Curriculum and training materials disseminated to sites. 1.1.5 Conduct follow‐up training for pilot sites (1 training) By January 1, 2013 1.1.5 Pilot site staff will be trained on the intervention. Attendance sheet; record of training, process and initial outcome evaluation analyzed from trainings. Curriculum and training materials disseminated to sites. 1.2 Provide ongoing technical assistance to pilot sites throughout the initial implementation of PP+ adaptation 1.2.1 Conduct follow‐up conference calls to support sites as they prepare for begin implementation. May‐June 2012 June 1, 2013 1.2.1 Call notes and recommendations to sites regarding implementation. 1.2.2 Conduct one initial site visit to each pilot site to observe a group session, monitor for fidelity, and provide any needed support. May‐June 2012 1.2.2 Fidelity monitoring form and recommendations to site regarding implementation.
CONTRACT NO. P-12-186-H “REVISED ATTACHMENT A” Reach Out West End Scope of Work December 21, 2012 Page 2 of 8 Measurable Objective Major Functions, Tasks, and Activities Timeline Performance Measures and Deliverables 1.2.3 Conduct one follow‐up site visit to each pilot site to observe a group session, monitor for fidelity, and provide any needed support. June 1, 2013 1.2.3 Fidelity monitoring form and recommendations to site regarding implementation.
CONTRACT NO. P-12-186-H “REVISED ATTACHMENT A” Reach Out West End Scope of Work December 21, 2012 Page 3 of 8 Goal 2: (Evaluation) Evaluate the pilot Positive Prevention Plus adapted group‐level intervention with pregnant and parenting teens in the AFLP PYD program. Measurable Objective Major Functions, Tasks, and Activities Timeline Performance Measures and Deliverables 2.1 Finalize research protocol and instruments for evaluating the pilot project 2.1.1. Obtain IRB approval By April 30, 2012 October 30, 2012 2.1.1 IRB approval 2.1.3 Finalize complete evaluation protocol By April 30, 2012 2.1.3 Evaluation protocol 2.1.2 Revise evaluation instruments By April 30, 2012 2.1.2 Finalized evaluation instruments, approved by MCAH 2.1.2 Establish and inform intervention and comparison groups for the evaluation By April 30, 2012 2.2 Conduct initial evaluation 2.2.1 Conduct baseline survey and follow‐up survey with all clients served by the expanded PP+ curriculum intervention ‐ Distribute survey materials and explain survey protocols at site staff trainings. ‐ Work with state AFLP staff to coordinate the distribution, implementation, and return of surveys at comparison sites. ‐ Create preliminary schedule of survey dates. ‐ Make follow‐up calls to all participating sites. ‐ Receive surveys on schedule from all sites. May‐June January 2013 at 0 months (initiation of GLI) and March 2013 (group completion) (Additional 6 month follow‐up will be conducted in August 2013 the next project year July‐Oct 2012) 2.2.1 Evaluation survey data. Time schedule for survey implementation. Phone records. Client surveys.
CONTRACT NO. P-12-186-H “REVISED ATTACHMENT A” Reach Out West End Scope of Work December 21, 2012 Page 4 of 8 Measurable Objective Major Functions, Tasks, and Activities Timeline Performance Measures and Deliverables 2.2.2 Analyze initial data and produce report TBD – based on data availability and length of follow‐up October 1, 2013 2.2.2 Preliminary analysis of all data submitted to MCAH for consideration. 2.2.3 Collect data on the level of curriculum fidelity of all staff providing the expanded PP+ curriculum intervention. ‐ Distribute and explain fidelity monitoring logs at site staff trainings. ‐ Make follow‐up calls and visits to all intervention sites. (see 1.2) ‐ Receive all fidelity monitoring logs from site staff post‐intervention. ‐ Conduct site staff focus groups to reflect on program & curriculum improvements. May‐June 2012 (and June‐August of following budget year) June 1, 2013 2.2.3 Training records and agendas. Phone records. Completed logs. Written observations. Focus group proceedings.
CONTRACT NO. P-12-186-H “REVISED ATTACHMENT A” Reach Out West End Scope of Work December 21, 2012 Page 5 of 8 Budget: Positive Prevention PLUS AFLP Curriculum Integration Project Item Cost Determination Total FY 2011‐2012 Total FY 2012‐2013 Notes A. Personnel Project Director Dr. Kim Clark ($600 per day) Project Staff Brooke Bailey and Sharon Hurndon ($200 per day incl. benefits) Project Staff Trinity ($240 per day) Translator ($15/hour) Project Evaluator ($600 per day) Research Assistant ($10 per hour) Training (3 days) Project consultation and monitoring, report writing (8 days) April Training (3 days each) April Training Prep (1.5 days each) April Follow‐up site visits (2 per site x 5 sites) Follow‐up calls, project management, misc. (3 days each) November Training (2 days each)November Follow‐up site visits (1 staff for 3 days) November training 40 hours Instrumentation construction (4 days) Data analysis and reporting (16 days 23 Days) Data entry for 200 surveys x 4 data sweeps = 800 surveys @ 10 per hour(80 hours) $1,800 $4,800 $1,200 $ 600 $2,000 $1,200 $ 600 $2,400 $9,600 $800 $1,502 $ 600 $480 $4,200 Dr. Clark will oversee the project, and be the lead trainer for the initial three trainings. Day‐to‐day management of the project will be the responsibility of Ms. Bailey and Ms. Hurndon, who are the current instructors. Their responsibilities will include assembling all materials, augmenting the curriculum training, making follow‐up calls and site visits. The project evaluator will be responsible for communication with state‐level AFLP evaluator(s), adapting the current Tier II instrumentation, seeking IRB approval, monitoring all data collection and data entry; performing data analyses and writing reports.
CONTRACT NO. P-12-186-H “REVISED ATTACHMENT A” Reach Out West End Scope of Work December 21, 2012 Page 6 of 8 SUBTOTAL PERSONNEL $25,000 $6,782 B. Materials and Supplies Positive Prevention PLUS Curriculum Binder ($135 incl. tax) Student folders (accordion, with area for business cards) $7.50 ea. Student surveys ($1.20 ea) Fidelity Monitoring Logs ($3.20 ea.) Misc. Duplication, postage Gift card incentives (provided by the site) Snacks (provided by the site) Duplication of student handouts (provided by the site) Two Four binders per site x 5 sites 20 binders (form MCAH and site staff) 5 sites x 15 students per site 3 sites with 100 students total Up to 4 per student x 100 students 1 per AFLP staff x 10 staff SUBTOTAL SUPPLIES $1,350 $ 563 $ 480 $ 32 $ 100 0 0 0 $2,525 $1,350 $1,300 The budget estimates 5 sites with 100 clients and two staff facilitators per site. The budget estimates 3 sites with 100 students total More curriculum binders, surveys, student folders, and fidelity monitoring logs are available on a cost‐per‐unit basis.
CONTRACT NO. P-12-186-H “REVISED ATTACHMENT A” Reach Out West End Scope of Work December 21, 2012 Page 7 of 8 C. Travel April Trainings (one per site) Flight ($200 each) Car ($60 per day) Meals/per diem ($40 per day) April Follow‐Up Site Visits ( two per site): Rooms ($80 each) Flight ($200 each) Car ($60 per day) Meals/per diem ($40 per day) November Training (one two day training) Rooms ($214 each) Flight ($450 each) Car ($60 per day) Meals/per diem ($40 per day) Airport Parking ($50 per day) November Follow‐Up Site Visits (one per site) Flight ($200 each) Car ($60 per day) Meals/per diem ($40 per day) 3 staff x 2 trainings= 6 flights 1 car x 2 trainings 3 staff x 2 trainings 2 rooms 1 staff x 4 sites = 4 flights 1 staff x 4 sites 1 staff x 4 days 3 rooms 4 flights 3 car rentals 4 staff x 2 days 1 car 3 flights 3 car rentals 1 staff x 3 days SUBTOTAL TRAVEL $1200 $ 120 $ 240 $ 160 $ 800 $ 240 $ 160 $2,920 $642 $1,800 $180 $ 320 $100 $600 $180 $120 $3,942 Three staff (Clark, Bailey, Hurndon) will conduct the initial one‐day trainings in each of three sites. Trainings in central/northern California will require a flight and car rental; the Imperial training will require one overnight, plus car mileage. Only one staff person will perform the two follow‐up visits for each site: one midway into the intervention to check fidelity and handle questions, plus one at the end of the intervention to focus group the AFLP staff.
CONTRACT NO. P-12-186-H “REVISED ATTACHMENT A” Reach Out West End Scope of Work December 21, 2012 Page 8 of 8 D. IRB Approval expenses SUBTOTAL IRB $2,000 $2,000 TOTAL (A‐D) INDIRECT (15%) TOTAL SUBCONTRACT $32,445 $4867 $37,312 $12,074 $12,074