HomeMy WebLinkAboutAgreement A-21-401 with Fresno EOC.pdf- 1 -
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SECOND AMENDMENT TO AGREEMENT
THIS SECOND AMENDMENT TO AGREEMENT (“Second Amendment”) is made and entered
into this ____day of ________, 2021, by and between the County of Fresno, a Political Subdivision of
the State of California, (“COUNTY”), and Fresno County Economic Opportunities Commissions, DBA
Fresno EOC, a California non-profit 501c3 organization, whose address is 1920 Mariposa Street, Suite
300, Fresno, California 93721, hereinafter referred to as “CONTRACTOR”.
WITNESSETH:
WHEREAS, COUNTY and CONTRACTOR entered into Agreement No. A-20-025, dated
January 7, 2020, and First Amendment No. A-20-025-1 dated January 26, 2021, hereinafter
collectively referred to as “Agreement”, pursuant to which CONTRACTOR agreed to implement
evidence-based programs that improve the oral health of elementary school aged children; and,
WHEREAS, COUNTY and CONTRACTOR now desire to amend the Agreement to move
unspent FY 2020-21 monies to FY 2021-22 budget without increasing the maximum compensation
amount payable, as stated below and restate the Agreement in its entirety.
NOW, THEREFORE, for good and valuable consideration, the receipt and adequacy of which
is hereby acknowledged, COUNTY and CONTRACTOR agree as follows:
1. That all references in existing COUNTY Agreement Nos. A-20-025, and A-20-025-1 to
“Exhibit B” and “Revised Exhibit B” be changed to read “REVISED Exhibit B-1”, where appropriate. A
copy of Revised Exhibit B-1 is attached hereto and incorporated herein by this reference.
2. That Section Four (4) of the Agreement, located on page Three (3), lines Ten (10)
through Twenty (20), is deleted in its entirety and replaced with the following:
"4. COMPENSATION/INVOICING: COUNTY agrees to pay CONTRACTOR and
CONTRACTOR agrees to receive compensation at the rates as identified in Revised Exhibit B-1,
attached hereto and incorporated herein by this reference. In no event shall actual services performed
under this Agreement for the period beginning upon execution of this Agreement through and including
June 30, 2020 be in excess of Eighty-One Thousand Six Hundred Forty-Three and No/100 Dollars
($81,643). In no event shall actual services performed under this Agreement for the period beginning
July 1, 2020 through and including June 30, 2021 be in excess of Two Hundred Nineteen Thousand
Agreement No. 21-401
5th October
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Seven Hundred Sixty-Five and No/100 Dollars ($219,765). In no event shall services performed under
this Agreement for the period beginning July 1, 2021 through and including June 30, 2022 be in
excess of Two Hundred Eighteen Thousand Five Hundred Ninety-Three and No/100 Dollars
($218,593). It is understood that all expenses incidental to CONTRACTOR’S performance of services
under this Agreement hall be borne by CONTRACTOR "
Except as otherwise provided in this Second Amendment, all other provisions of the
Agreement remain unchanged and in full force and effect.
COUNTY and CONTRACTOR agree that this Second Amendment is sufficient to amend the
Agreement and, that upon execution of this Second Amendment, the Agreement, First Amendment
and this Second Amendment together shall be considered “the Agreement”.
The Agreement, as hereby amended, is ratified and continued. All provisions, terms,
covenants, conditions and promises contained in the Agreement and not amended herein shall remain
in full force and effect. This Second Amendment shall be effective retroactive to June 30, 2021.
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1 IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment as of the
2 date first above set forth .
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4 CONTRACTOR:
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Fresno County Economic Opportunities
Commission, DBA, Fresno EOC
(Authorized ignature)
Emilia Reyes, Chief Executive Officer
Print Name & Title
1920 Mariposa Street , Fresno, Californ ia
93721
Mailing Address
FOR ACCOUNTNG
USE ONLY:
ORG No.:
Account No .: 7295
56201553
Fund/Subclass .: 0001/10000
SMA
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COUNTY OF FRESNO:
Steve J. ~n of the Board of
Supervisors of the County of Fresno
ATTEST :
Bernice E . Seidel
Clerk of the Board of Supervisors
County of Fresno , State of California
By :
REVISED EXHIBIT B1
Page 1
EOC - SBSP #20-025 Year I
01/07/2020 through 06/30/2020
Position Title Monthly
Salary Range Monthly Annual FTE %Months Requested
Amount
Project Director $0
Project Coordinator $5,300-$6,500 $5,352 $64,221 100%8 $26,748.61
Dental Assistant $2,800-$3,800 $2,826 $33,912 100%8 $15,716.86
$42,465.47
Fringe Benefits @ 25%$12,252.19
Total $54,717.66
Operating Expenses
Space/Rent $1,000 8 $5,000.00
Communications $538 8 $869.83
Printing $200 8 $0.00
Office Supplies $776 8 $5,508.79
$11,378.62
Labor
Travel
Mileage $629.32 8 $182.11
$182.11
Other Costs
Laptops 1603.54
Audit 81.44
$1,684.98
$67,963.37
Indirect Costs (25% of Total Personnel Costs) $13,679.42
$81,643
Total Indirect Costs
TOTAL COSTS
Total Other Costs
Personnel
Total Personnel
Benefits
Total Operating Expenses
Total Labor Cost
Total Travel
REVISED EXHIBIT B1
Page 2
EOC - SBSP #20-025 Year II
07/01/2020 through 06/30/2021
Position Title Monthly Salary
Range Monthly Annual FTE %Months Requested
Amount
Project Director $0
Project Coordinator $5,300-$6,500 $5,459 $65,508 100%12 $65,508
Dental Assistant $2,800-$3,800 $3,188 $38,251 100%12 $38,254
Outreach Health Educator $2,800-$3,800 $3,188 $38,259 100%8 $17,864
$33,899
Total $155,526
Operating Expenses
Space/Rent $1,000.00 12 $12,000
Communications $600.00 12 $6,861
Printing $200.00 12 $0
Office Supplies $799.80 12 $6,176
$25,037
Labor
Travel
Mileage $286.50 12 $103
$103
Other Costs
Laptops
Audit $217
$217
Indirect Costs (25% of Total Personnel Costs) $38,882
$219,765
Personnel
Total Operating Expenses
Total Travel
Total Other Costs
Total Indirect Costs
TOTAL COSTS
Total Personnel
Fringe Benefits @ 29.0%
g
Benefits
2
REVISED EXHIBIT B-1
Page 3
Position Title Monthly
Salary Range Monthly Annual FTE %Months
Original
Requested
Amount
Carryforward
Fund
New
Requested
Amount
Project Director $0 $0
Project Coordinator $5,300-$6,500 $5,624 $67,483 100%12 $67,488 2,154 69,642
Dental Assistant $2,800-$3,800 $3,051 $36,615 100%12 $36,612 2,784 39,396
$104,100 4,938 $109,038
$24,724 5,806 $30,530.64
Total $128,824 $10,744 $139,568.64
Operating Expenses
Space/Rent $1,000.00 12 $12,000 2,400 14,400
Communications $500.00 12 $6,000 2,000 8,000
Printing $100.00 12 $1,200 2,400 3,600
Office/Program Supplies $569.56 12 $6,835 3,337 10,172
$26,035 $10,137 36,172
Labor
Travel
Mileage $645.00 12 $7,740 7,740
$7,740 $0 $7,740
Other Costs
Audit $195 25 220
$195 $25 $220
Indirect Costs (25% of Total Personnel Costs) $32,206 $2,686 $34,892
$195,000 $23,592 $218,592
Year III
07/01/2021 through 06/30/2022
Personnel
Total Personnel
Fringe Benefits @ 23.75% 28%
g
Benefits
Total Operating Expenses
Total Travel
Total Other Costs
Total Indirect Costs
TOTAL COSTS
3
Justification Year I REVISED EXHIBIT B1
Page 4
Personnel Justification Year I
Position Title
Project Director $0
Project Coordinator
$26,749
Dental Assistant
$15,717
Fringe Benefits @ 25%$12,252
Operating Expenses
Space/Rent $5,000
Communications $870
Printing $0
Office Supplies $5,509
Labor
Travel
Mileage $182
Other Costs
Laptops $1,604
$81,643
Direct, manage, assess, plan, implement and evaluate progam
activities such as overseeing the completion of Project Coordinator
and Dental Assistant's duties, completion of reports and attendance
to all required meetings. 10% of salary zero cost to SBSP.
Cost to coordinate all activities and ensures implementation of work
plan activities of SBSP. Oversees day to day activities and provide
assistance in problem solving and goal setting to meet high quality
standards of all deliverables. 100% of salary based on an 8 month
period for Year 1.
Provides all the coordination, assistance, and setting up of
schedules and activities with schools and the providers, case
management, data collection, processing of forms and scheduling
of appointments. 100% of salary based on an 8 month period for
Year 1Cost includes FICA, SUI, Workers Compensation, Medical/Health
benefits and retirement benefits.
Office space for staff implementing SBSP ($1000 X 8 months)
Agency Audit $81 Allocation of cost for Agency's annual audit completed by
independent CPA firm. Based on Total Direct Expenses X 0.012%.
Indirect Costs (25% of
Total Personnel Cost)
Landline connections, internet and Wifi connections, servers, cell
phones ($538 X 8 months).
Printing of any materials, flyers, forms, copies of documents
needed to implement project ($200 X 8 months).
Office and consumable supplies such as papers, pens, note pads,
toners, print cartridges, folders, laptop case, planners, binders and
other supplies ($776 X 8 months).
Mileage to and from meetings, trainings, project implementation,
and site visits (629.32 X 8 months).
Purchase of 2 laptops for Project Coordinator and Dental Assistant
$13,679 To include Indirect costs allocated in accordance with the Indirect
cost rate approved by U.S. Department of Health & Human
services at 7.5% of total direct costs; as well as other allowable
grant costs such as security services, utilites, water/sewer &
garbage, insurance, janitorial services, repair/maintenance, and
yard maintenance.
4
Justification Year II REVISED EXHIBIT B1
Page 5
Personnel Justification Year II
Position Title
Project Director $0
Project Coordinator $65,508
Dental Assistant $38,254
Outreach Health Educator $17,864
Fringe Benefits @ 29%$33,899
Operating Expenses
Space/Rent $12,000
Communications $6,861
Printing $0
Office Supplies $6,176
Labor
Travel
Mileage $103
Other Costs
Laptops $0
$219,765
Allocation of cost for Agency's annual audit completed by
independent CPA firm. Based on Total Direct Expenses X 0.012%.
Office space for staff implementing SBSP ($1000 X 12 months)
Direct, manage, assess, plan, implement and evaluate progam
activities such as overseeing the completion of Project Coordinator
and Dental Assistant's duties, completion of reports and
attendance to all required meetings. 10% of salary zero cost to
SBSP.
Cost to coordinate all activities and ensures implementation of
work plan activities of SBSP. Oversees day to day activities and
provide assistance in problem solving and goal setting to meet high
quality standards of all deliverables. 100% of salary based on12
month period for Year 2.
Provides all the coordination, assistance, and setting up of
schedules and activities with schools and the providers, case
management, data collection, processing of forms and scheduling
of appointments. 100% of salary based on12 month period for
Year 2
Cost includes FICA, SUI, Workers Compensation, Medical/Health
benefits and retirement benefits.
An SBSP Outreach Health Educator is needed to case manage the
clients and assist with the coordination of educational services
such as providing dental presentations to teachers, students, and
parents. The health educator will also be assisting dental
hygienists with services such as set-up, clean-up, and
documenting all services provided to students. The health educator
will be responsible for entering all data into the FUSE software.
He/she will have to follow up with parents whose youth requires
"urgent" dental care and refer them to Free Medi-Cal Dental Youth
Services to link them to a local dental care provider. 100% of
salary based on 8 months period for Year 2
Landline connections, internet and Wifi connections, servers, cell
phones ($600 X 12 months).
Printing of any materials, flyers, forms, copies of documents
needed to implement project ($200 X 12 months).
Office and consumable supplies such as papers, pens, note pads,
toners, print cartridges, folders, laptop case, planners, binders and
other supplies ($799.80 X 12 months)
Mileage to and from meetings, trainings, project implementation,
and site visits ($286.50 X 12 months)
Purchase of 2 laptops for Project Coordinator and Dental Assistant
Indirect Costs (25% of
Total Personal Cost)
$38,882 To include Indirect costs allocated in accordance with the Indirect
cost rate approved by U.S. Department of Health & Human Service
at 7.5% of total direct costs; as well as other allowable grant costs
such as security services, utilities, water/sewer & garbage,
insurance, janitorial services, supplies, repairs/maintenance and
yard maintenance.
Agency Audit $217
Justification Year III REVISED EXHIBIT B1
Page 6
Personnel Justification Year III
Position Title
Project Director $0
Project Coordinator $69,642
Dental Assistant $39,396
Fringe Benefits @ 28%$30,531
Operating Expenses
Space/Rent $14,400
Communications $8,000
Printing $3,600
Office/Program Supplies $10,172
Labor
Travel
Mileage $7,740
Other Costs
Laptops
Agency Audit $220
$218,593
Office space for staff implementing SBSP (200 sq. x $3 per sq. ft x
2 FTE = $1,200/mo X 12 months)
Direct, manage, assess, plan, implement and evaluate progam
activities such as overseeing the completion of Project Coordinator
and Dental Assistant's duties, completion of reports and
attendance to all required meetings. 10% of salary zero cost to
SBSP.
Cost to coordinate all activities and ensures implementation of
work plan activities of SBSP. Oversees day to day activities and
provide assistance in problem solving and goal setting to meet
high quality standards of all deliverables. 100% of salary based
on12 month period for Year 3.
Provides all the coordination, assistance, and setting up of
schedules and activities with schools and the providers, case
management, data collection, processing of forms and scheduling
of appointments. 100% of salary based on12 month period for
Year 3Cost includes FICA, SUI, Workers Compensation, Medical/Health
benefits and retirement benefits.
Landline connections, internet and Wifi connections, servers, cell
phones ($666.67/mo X 12 months).
Printing of any materials, flyers, forms, copies of documents
needed to implement project ($300/mo X 12 months).
Office and Program supplies such as papers, pens, note pads,
toners, print cartridges, folders, laptop case, planners, binders and
other supplies ($847.66/mo X 12 months)
Mileage to and from meetings, trainings, project implementation,
and site visits ($645 X 12 months)
To include Indirect costs allocated in accordance with the Indirect
cost rate approved by U.S. Department of Health & Human
Service at 9.0% of total direct costs; as well as other allowable
grant costs such as security services, utilities, water/sewer &
garbage, insurance, janitorial services, supplies,
repairs/maintenance and yard maintenace.
$34,892Indirect Costs (25% of
Total Personal Cost)
Allocation of cost for Agency's annual audit completed by
independent CPA firm. Based on Total Direct Expenses X 0.012%.