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HomeMy WebLinkAboutP-21-390 Agreement Magellan Advisors LLC .pdf333 W. Pontiac Way, Clovis, CA 93612 / (559) 600-7110 * The County of Fresno is an Equal Employment Opportunity Employer * County of Fresno INTERNAL SERVICES DEPARTMENT Facilities • Fleet • Graphics • Purchasing • Security • Technology PROCUREMENT AGREEMENT Agreement Number P-21-390 September 23, 2021 Magellan Advisors, LLC 999 18th Street, Suite 3000 Denver, CO 80202 The County of Fresno (County) hereby contracts with Magellan Advisors,LLC (Contractor) to provide Broadband Consulting Services in accordance with the text of this agreement and Attachment “A” by this reference made a part hereof. TERM: This Agreement shall become effective September 23, 2021 and shall remain in effect through September 22, 2022. MINIMUM ORDERS: Unless stated otherwise there shall be no minimum order quantity. The County reserves the right to increase or decrease orders or quantities. CONTRACTOR'S SERVICES: Contractor shall perform the services as described in Attachment “A” attached, at the rates set forth in Attachment “A”. ORDERS: Orders will be placed on an as-needed basis by County of Fresno, Internal Services Department under this contract. PRICES: Prices shall be firm for the contract period. Any pricing changes which may take place during the life of the contract must be submitted in writing to the County of Fresno Purchasing Manager and received no less than thirty (30) days prior to becoming effective. MAXIMUM: In no event shall services performed and/or fees paid under this Agreement be in excess of One Hundred and Ninety-Nine Thousand Five Hundred Dollars ($199,500.00). ADDITIONAL ITEMS: The County reserves the right to negotiate additional items to this Agreement as deemed necessary. Such additions shall be made in writing and signed by both parties. DELIVERY: The F.O.B. Point shall be the destination within the County of Fresno. All orders shall be delivered complete as specified. All orders placed before Agreement expiration shall be honored under the terms and conditions of this Agreement. DEFAULT: In case of default by Contractor, the County may procure the articles/services from another source and may recover the loss occasioned thereby from any unpaid balance due the Contractor or by any other legal means available to the County. The prices paid by County shall be considered the prevailing market price at the time such purchase is made. Inspection of deliveries or offers for delivery, which do not meet specifications, will be at the expense of Contractor. PROCUREMENT AGREEMENT NUMBER: P-21-390 Page 2 Magellan Advisors LLC September 23, 2021 G:\PUBLIC\CONTRACTS & EXTRACTS\2021 CONTRACTS\P-21-390 MAGELLAN ADVISORS LLC\CONTRACTS & AMENDMENTS\P-21-390 AGREEMENT MAGELLAN ADVISORS LLC.DOCX INVOICING: An itemized invoice shall be sent to requesting County department in accordance with invoicing instructions included in each order referencing this Agreement. The Agreement number must appear on all shipping documents and invoices. Invoice terms shall be Net 45 Days. INVOICE TERMS: Net forty-five (45) days from the receipt of invoice. TERMINATION: The County reserves the right to terminate this Agreement upon thirty (30) days written notice to the Contractor. In the event of such termination, the Contractor shall be paid for satisfactory services or supplies provided to the date of termination. LAWS AND REGULATIONS: The Contractor shall comply with all laws, rules and regulations whether they be Federal, State or municipal, which may be applicable to Contractor's business, equipment and personnel engaged in service covered by this Agreement. AUDITS AND RETENTION: Terms and conditions set forth in the agreement associated with the purchased goods are incorporated herein by reference. In addition, the Contractor shall maintain in good and legible condition all books, documents, papers, data files and other records related to its performance under this contract. Such records shall be complete and available to Fresno County, the State of California, the federal government or their duly authorized representatives for the purpose of audit, examination, or copying during the term of the contract and for a period of at least three years following the County's final payment under the contract or until conclusion of any pending matter (e.g., litigation or audit), whichever is later. Such records must be retained in the manner described above until all pending matters are closed. LIABILITY: The Contractor agrees to: Pay all claims for damage to property in any manner arising from Contractor's operations under this Agreement. Indemnify, save and hold harmless, and at County's request defend the County, its officers, agents and employees from any and all claims for damage or other liability, including costs, expenses (including attorney’s fees and costs), causes of action, claims or judgments resulting out of or in any way connected with Contractor's performance or failure to perform by Contractor, its agents, officers or employees under this Agreement, and from any and all costs and expenses (including attorney’s fees and costs), damages, liabilities, claims, and losses occurring or resulting to any person, firm or corporation who may be injured or damaged by the performance, or failure to perform, of Contractor, its officers, agents, or employees under this Agreement. INSURANCE: Without limiting the COUNTY's right to obtain indemnification from CONTRACTOR or any third parties, CONTRACTOR, at its sole expense, shall maintain in full force and effect, the following insurance policies or a program of self-insurance, including but not limited to, an insurance pooling arrangement or Joint Powers Agreement (JPA) throughout the term of the Agreement: A. Commercial General Liability: Commercial General Liability Insurance with limits of not less than Two Million Dollars ($2,000,000.00) per occurrence and an annual aggregate of Four Million Dollars ($4,000,000.00). This policy shall be issued on a per occurrence basis. County may require specific coverage including completed operations, product liability, contractual liability, Explosion-Collapse- Underground, fire legal liability or any other liability insurance deemed necessary because of the nature of the contract. B. Automobile Liability: Comprehensive Automobile Liability Insurance with limits of not less than One Million Dollars ($1,000,000.00) per accident for bodily injury and for property damages. Coverage should include any auto used in connection with this Agreement. C. Professional Liability: If Contractor employs licensed professional staff, (e.g., Ph.D., R.N., L.C.S.W., M.F.C.C.) in providing services, Professional Liability Insurance with limits of not less than One Million Dollars ($1,000,000.00) per occurrence, Three Million Dollars ($3,000,000.00) annual aggregate. D. Worker's Compensation: A policy of Worker's Compensation insurance as may be required by the California Labor Code. PROCUREMENT AGREEMENT NUMBER: P-21-390 Page 3 Magellan Advisors LLC September 23, 2021 G:\PUBLIC\CONTRACTS & EXTRACTS\2021 CONTRACTS\P-21-390 MAGELLAN ADVISORS LLC\CONTRACTS & AMENDMENTS\P-21-390 AGREEMENT MAGELLAN ADVISORS LLC.DOCX Additional Requirements Relating to Insurance: Contractor shall obtain endorsements to the Commercial General Liability insurance naming the County of Fresno, its officers, agents, and employees, individually and collectively, as additional insured, but only insofar as the operations under this Agreement are concerned. Such coverage for additional insured shall apply as primary insurance and any other insurance, or self-insurance, maintained by County, its officers, agents and employees shall be excess only and not contributing with insurance provided under Contractor's policies herein. This insurance shall not be cancelled or changed without a minimum of thirty (30) days advance written notice given to County. Contractor hereby waives its right to recover from County, its officers, agents, and employees any amounts paid by the policy of worker’s compensation insurance required by this Agreement. Contractor is solely responsible to obtain any endorsement to such policy that may be necessary to accomplish such waiver of subrogation, but Contractor’s waiver of subrogation under this paragraph is effective whether or not Contractor obtains such an endorsement. Within Thirty (30) days from the date Contractor signs and executes this Agreement, Contractor shall provide certificates of insurance and endorsement as stated above for all of the foregoing policies, as required herein, to the County of Fresno, Internal Services Department, 333 W. Pontiac Way, Clovis, CA 93612 stating that such insurance coverage have been obtained and are in full force; that the County of Fresno, its officers, agents and employees will not be responsible for any premiums on the policies; that such Commercial General Liability insurance names the County of Fresno, its officers, agents and employees, individually and collectively, as additional insured, but only insofar as the operations under this Agreement are concerned; that such coverage for additional insured shall apply as primary insurance and any other insurance, or self-insurance, maintained by County, its officers, agents and employees, shall be excess only and not contributing with insurance provided under Contractor's policies herein; and that this insurance shall not be cancelled or changed without a minimum of thirty (30) days advance, written notice given to County. Certificates of Insurance are to include the contract number at the top of the first page. In the event Contractor fails to keep in effect at all times insurance coverage as herein provided, the County may, in addition to other remedies it may have, suspend or terminate this Agreement upon the occurrence of such event. All policies shall be with admitted insurers licensed to do business in the State of California. Insurance purchased shall be purchased from companies possessing a current A.M. Best, Inc. rating of A FSC VII or better. COMING ON COUNTY PROPERTY TO DO WORK: Contractor agrees to provide maintain and furnish proof of Comprehensive General Liability Insurance with limits of not less than $500,000 per occurrence. INDEPENDENT CONTRACTOR: In performance of the work, duties and obligations assumed by Contractor under this Agreement, it is mutually understood and agreed that Contractor, including any and all of Contractor's officers, agents, and employees will at all times be acting and performing as an independent contractor, and shall act in an independent capacity and not as an officer, agent, servant, employee, joint venturer, partner, or associate of the County. Furthermore, County shall have no right to control or supervise or direct the manner or method by which Contractor shall perform its work and function. However, County shall retain the right to administer this Agreement so as to verify that Contractor is performing its obligations in accordance with the terms and conditions thereof. Contractor and County shall comply with all applicable provisions of law and the rules and regulations, if any, of governmental authorities having jurisdiction over matters the subject thereof. Because of its status as an independent contractor, Contractor shall have absolutely no right to employment rights and benefits available to County employees. Contractor shall be solely liable and responsible for providing to, or on behalf of, its employees all legally-required employee benefits. In addition, Contractor shall be solely responsible and save County harmless from all matters relating to payment of Contractor's employees, including compliance with Social Security, withholding, and all other regulations governing such PROCUREMENT AGREEMENT NUMBER: P-21-390 Page 4 Magellan Advisors LLC September 23, 2021 G:\PUBLIC\CONTRACTS & EXTRACTS\2021 CONTRACTS\P-21-390 MAGELLAN ADVISORS LLC\CONTRACTS & AMENDMENTS\P-21-390 AGREEMENT MAGELLAN ADVISORS LLC.DOCX matters. It is acknowledged that during the term of this Agreement, Contractor may be providing services to others unrelated to the County or to this Agreement. NON-ASSIGNMENT: Neither party shall assign, transfer or sub-contract this Agreement nor their rights or duties under this Agreement without the written consent of the other party. AMENDMENTS: This Agreement constitutes the entire Agreement between the Contractor and the County with respect to the subject matter hereof and supersedes all previous negotiations, proposals, commitments, writings, advertisements, publications, Request for Proposals, Bids and understandings of any nature whatsoever unless expressly included in this Agreement. This Agreement supersedes any and all terms set forth in Contractor's invoice. This Agreement may be amended only by written addendum signed by both parties. INCONSISTENCIES: In the event of any inconsistency in interpreting the documents which constitute this Agreement, the inconsistency shall be resolved by giving precedence in the following order of priority: (1) the text of this Agreement (excluding Attachment "A"); (2) Attachment "A". GOVERNING LAWS: This Agreement shall be construed, interpreted and enforced under the laws of the State of California. Venue for any action shall only be in County of Fresno. ELECTRONIC SIGNATURES: The parties agree that this Agreement may be executed by electronic signature as provided in this section. A. An “electronic signature” means any symbol or process intended by an individual signing this Agreement to represent their signature, including but not limited to (1) a digital signature; (2) a faxed version of an original handwritten signature; or (3) an electronically scanned and transmitted (for example by PDF document) of a handwritten signature. B. Each electronic signature affixed or attached to this Agreement (1) is deemed equivalent to a valid original handwritten signature of the person signing this Agreement for all purposes, including but not limited to evidentiary proof in any administrative or judicial proceeding, and (2) has the same force and effect as the valid original handwritten signature of that person. C. The provisions of this section satisfy the requirements of Civil Code section 1633.5, subdivision (b), in the Uniform Electronic Transaction Act (Civil Code, Division 3, Part 2, Title 2.5, beginning with section 1633.1). D. Each party using a digital signature represents that it has undertaken and satisfied the requirements of Government Code section 16.5, subdivision (a), paragraphs (1) through (5), and agrees that each other party may rely upon that representation. This Agreement is not conditioned upon the parties conducting the transactions under it by electronic means and either party may sign this Agreement with an original handwritten signature. PROCUREMENT AGREEMENT NUMBER: P-21-390 Page 5 Magellan Advisors LLC September 23, 2021 G:\PUBLIC\CONTRACTS & EXTRACTS\2021 CONTRACTS\P-21-390 MAGELLAN ADVISORS LLC\CONTRACTS & AMENDMENTS\P-21-390 AGREEMENT MAGELLAN ADVISORS LLC.DOCX Please acknowledge your acceptance by returning all pages of this Agreement to my office via email or USPS. Please refer any inquiries in this matter to Erin Jones, Purchasing Analyst, at 559-600-7120 or ejones@fresnocountyca.gov FOR THE COUNTY OF FRESNO Gary E. Cornuelle Purchasing Manager 333 W. Pontiac Way Clovis, CA 93612 GEC:EJ PROCUREMENT AGREEMENT NUMBER: P-21-390 Page 6 Magellan Advisors LLC September 23, 2021 G:\PUBLIC\CONTRACTS & EXTRACTS\2021 CONTRACTS\P-21-390 MAGELLAN ADVISORS LLC\CONTRACTS & AMENDMENTS\P-21-390 AGREEMENT MAGELLAN ADVISORS LLC.DOCX CONTRACTOR TO COMPLETE: Company: Type of Entity: Individual Limited Liability Company Sole Proprietorship Limited Liability Partnership Corporation General Partnership Address City State Zip TELEPHONE NUMBER FAX NUMBER E-MAIL ADDRESS Print Name & Title: Print Name & Title: Signature: Signature: ACCOUNTING USE ONLY ORG No.: 8905 Account No.: 7309 Requisition No.: 8905220215 (09/2021) WWW.M A G EL LA N -ADV I S OR S . C O M 8 Scope of Work TASK 1 . ASSET ASSESSMENT We will conduct a comprehensive asset inventory of the current broadband assets in the public right -of-way throughout the County including conduit, fiber, antennas, poles, towers, abandoned facilities, active facilities and other infrastructure to determin e their usefulness for expanding broadband within the region. This effort will provide a realistic assessment of assets available for expanding broadband connectivity. We believe that the following components should be analyzed: Underground conduit, innerduct, empty and available conduit Fiber cables, strand counts, splice points, terminations and utilized strands Vault and handhole locations Available and reserved capacity throughout the network Construction and placement method policies Current as-builts and documentation Terminating locations and public facilities GIS maps including publicly-owned property, right of way, easements Location of capital improvement projects and economic development zones Current and planned locations of public safety cameras and traffic signal interconnect Magellan will request GIS files, capital projects, planning and development data from the County, cities, and other public agencies to develop a broadband asset map. Using this data, we propose to first build a ge o -correct layer of conduit and fiber, identifying placed conduit, type, size, status (occupied/vacant) and related information. A second layer will incorporate poles, traffic signal cabinets and other assets to be used for expanding broadband. A third lay er will include General, Economic Development, Transportation and Capital Projects Plans to identify strategic and cost -effective methods of deploying and expanding broadband in a planned, organized and phased approach. We will work closely with the C ounty to engage key stakeholders such as County and municipal Public Works staff, water and gas utilities, and transportation agencies to assess planned projects that may create opportunities to install additional conduit and fiber through long -term capital p rojects schedules, public rights -of-way encroachments and development agreements . This will result in GIS mapping that identifies the projects where broadband infrastructure could be installed over a 10 -year period. TASK 2 . BROADBAND GAP ANALYSIS Our team will conduct a broadband gap an a lysis to gain an understanding of the locations of underserved anchor institutions, businesses , and residents in the County . This information will come from a variety of sources, including our comprehensive broadband database, third -party research, and information obtained from the providers themselves. We will then analyze the current market and delineate served, underserved and unserved areas, which will allow us to conduct a gap analysis indicated areas th at have a need for broadband but Attachment A PROCUREMENT AGREEMENT NUMBER: P-21-390 Magellan Advisors LLC September 23, 2021 WWW.M A G EL LA N -ADV I S OR S . C O M 9 currently lack the necessary infrastructure. We will also work with the local providers to understand and document their current needs, as they too are stakeholders in the region. TASK 3 . GOVERNANCE Magellan also proposes to assist Fresno County with developing a plan for governance in coordination with regional stakeholders including city governments, schools, community college districts, Cal State, the County Housing Authority, not -for -profits, and other regional stakeho lders. We will work with the County to engage these entities to understand their broadband needs and willingness to collaborate with Fresno County on deploying additional broadband infrastructure to benefit their constituents. Community partners to be included in this process may include:  County and City departments including IT, Planning, Public Works, Economic Development, and the City Manager’s Offices Anchor Institutions such as Healthcare facilities, schools, and libraries Public safety agencies Transportation & Utilities Residents & Community groups Non-profit organizations We will advise the County and its partners on best practices for forming governance structures. Our team will also assist the County with building political will for the network’s governance, which may include: Engaging councils, commissions and community stakeholders Educating and achieving support from internal champions and cities wanting to connect to middle mile network Organize diverse task force and project advocates Providing recommendations about best practices for a governance structure which may include a JPA or other joint organization. Our team will al so provide input to the County about terms and conditions of a charter to be developed among members of the JPA. The charter should clearly define goals and objectives along with timelines and expected roles of each JPA member. We will guide the County based on our exper ience with similar agreements by reviewing the draft charter and suggesting addit ions or edits based on what has been successful among other JPAs or consortia. TASK 4 . FIBER NETWORK BUILD MODEL Magellan will help Fresno County analyze a range of network build mode l options in the framework of financial, operational, and organizational requirements to determine which models are “best fit” for the Coun t y , have the greates t chance of success, and will be the most financially sustainable. We will present each analysis of every business model to the C ounty’s team and provide an analysis of how each meets Fresno County’s goals in the project. Magellan will work with Fresno C ounty and its partners to define the range of business model options to evaluate for expanded fiber deployment, which may include the following: Wholesale dark fiber and/or services for use by telecommunications providers; R etail services to a range of customer segments ; Attachment A PROCUREMENT AGREEMENT NUMBER: P-21-390 Magellan Advisors LLC September 23, 2021 WWW.M A G EL LA N -ADV I S OR S . C O M 10 Use of the network by existing broadband providers; Others to be determined. Each community is unique, and through our proven process we will work with Fresno County to select a business model that is most feasible and that will best serve the project’s goals . Some considerations for the business model include: Public -Owned Considerations for publicl y -owned “middle mile” infrastructure and options for “last mile” connections Open Access New and continued lease agreements for fiber infrastructure (conduit, dark or lit fiber, vertical and other assets) to other municipal entities, telecommunications carriers, other service providers or businesses Connection to an internet Point of Presence (POP) an d offer a choice of Internet Service Providers (ISPs) through either wholesale, retail, revenue sharing or passive network access Demand -Driven Expanding the network and associated services where areas of demand (both social and economic) will be strongest Realizing a financial return on investment in terms of economic development impact, infrastructure enhancement, leased line or other communications service savings and revenue generation Focusing on social return on investment in terms of enhancing Qualit y of Life to close the Digital Divide for e -learning, telehealth, remote work, Public Safety, and Smart City initiatives Incremental Build C oun ty/municipal buildings and facilities, evaluating leased -line savings, communications and operational enhancement s Community Anchor Institutions (CAIs) such as large businesses, hospitals, learning institutions, etc. Business economic development zones or corridors and the broader business community TASK 5 . CONCEPTUAL NETWORK DESIGN Magellan will develop a conceptual broadband network design based on the needs of the users that will subscribe to a Countywide network . We propose to utilize any existing conduit, fiber, facilities and other assets including, stree t light poles, traffic signal poles and traffic s ignal cabinets as a foundation to develop an expanded fiber -optic network capable of serving the needs of municipal government, businesses, and anchor institutions. Magellan will work with Fresno County’s staff to identify infrastructure that is required to meet the needs of the County itself, its partners, and its communities . Our team will thoroughly review all communications facilities owned by public agencies that could be utilized in a new strategy that would be developed as part of this Plan. Our consultants will advise Fresno County about the Attachment A PROCUREMENT AGREEMENT NUMBER: P-21-390 Magellan Advisors LLC September 23, 2021 WWW.M A G EL LA N -ADV I S OR S . C O M 11 pros and cons of each delivery method and the costs associated with each as the infrastructure that is chosen can have a major impact on long -term financial sus tainability. The overall network design will be based on the needs of the municipal users, businesses, residents, and anchors that will utilize it. This will determine the bandwidths and speeds, performance, redundancy and scalability requirements and sol ution -specific requirements. Magellan will design a network that meets the specifics outlined by Fresno County , and the network design will include the following : Gigabit -capable with a path to 10 -gigabit High -performance, dedicated connectivity Reliable and redundant Flexible to support multiple technologies, such as GPON and Active Ethernet simultaneously Scalable to support future growth, density and bandwidth requirements Administratively lean Supportive of Smart City applications and Smart Gr id technologies Leverage the existing network, including adding redundancy and resiliency, building the network to carrier -grade levels, monetizing current assets including leasing infrastructure Capitalize on joint -trench opportunities and other right -of-way access opportunities in conjunction with other Public Works projects and private development agreements to expand network infrastructure TASK 6 . FINANCIAL ANALYSIS Magellan will evaluate the current financial and budgetary environment for the network. We believe that Fresno County’s decision -making process for network deployment needs to include financial analysis of the proposed hardware solution and the operational costs that the C ounty and its partner agencies will incur in deploying the selected solution. These operational costs include more than equipment service contracts; the selected solution will have financial impacts across many aspects of Fresno County’s o perations. We want to make sure these are evaluated so the C ounty understands all financial impacts to the organization. Magellan proposes using our Broadband Financial Sustainability Model to ensure that Fresno County has a full understanding of the busi ness and financial sustainability of various broadband initiatives. Using these tools will allow the County to evaluate different business models and make informed decisions on which are most adequate for the C ounty and its community – including environmen ts that require no funding. Using our financial tools, we suggest using the following process to conduct the business model analysis and make recommendations. We would propose using a 10 -year period to analyze the project: 1.Develop the cost model for the network, including one -time and ongoing capital expenditures to build the network. 2.Develop the cost model for operations, including O&M, network operations, field services, staffing, billing and customer service. Attachment A PROCUREMENT AGREEMENT NUMBER: P-21-390 Magellan Advisors LLC September 23, 2021 WWW.M A G EL LA N -ADV I S OR S . C O M 12 3.D etermine the customer segmentation and gr owth on the network, across each type of customer (business, school, hospital, etc.). 4.Determine customer growth rates for the network, based on benchmarking analysis from other utility and municipal providers. 5.Determine a proposed competitive rate schedule for potential services, using pricing information from the market analysis and benchmarking information. 6.Develop financial statements, pro -formas, depreciation schedules, and cash flows. 7.Conduct comprehensive financial analysis on the project to determine overall financial sustainability using key metrics such as free cash flow, debt service coverage, operating margin, and net income. 8.Use scenario analysis to evaluate different business models and determine which are feasible for Fresno County to consider. 9.Recommend the most feasible business model based on overall business and financial sustainability, community benefit, and long -term value to the Fresno County community. This model will be designed to generate revenue for the County for a self -sustained broadband maintenance and development program. Our pro formas will indicate the cost of resources both internally and externally, as estimated based on previous similar engagements. TASK 7 . PHASED IMPLEMENTATION PLAN FOR DEPLOYMENT The culmination of the study will lay out the core strategies for Fresno County to develop its broadband infrastructure. We believe a phased approach to implementing such a project is key. Magellan’s team will help you develop a prioritized, phased approac h that uses a “crawl, walk, run” approach to regional fiber development. We will identify near term, high -impact projects that will demonstrate capabilities and competence for the County, while minimizing capital investment. These small steps are important to help you build toward larger goals. Building on the initial successes, we will provide a year -by-year roadmap for fiber infrastructure deployment, based on the priorities of your community and with clear milestones that should be achieved along the way . We will also help you determine what activities, funding, resources, and partnerships you will need along the way to be successful at developing the Countywide broadband infrastructure. TASK 8. REPORT COMPILATION & APPROVAL PROCESS Magellan will provide a final report that details actionable steps for the C oun ty and its partners to expand broadband access to increase economic development . Prior to finalizing, Magellan will provide the Coun ty’s team with an opportunity to review the P lan and will work with the C oun ty to ensure that it is 100% representative of the needs of the community. We will also be available to present our findings and recommendations to leadership for adoption of the Plan. PROJECT MANAGEMENT & MEETINGS Magellan’s project team will meet on a bi -weekly basis with your project team to discuss the status of the project, major milestones and deliverables, and ensure alignment on project goals. Our team will also join the JPA’s monthly technical meetings each month as d esired, which will constitute on e of the regular biweekly meetings. Attachment A PROCUREMENT AGREEMENT NUMBER: P-21-390 Magellan Advisors LLC September 23, 2021 WWW.M A G EL LA N -ADV I S OR S . C O M 13 *Due to the COVID -19 pandemic, Magellan Advisors will be limiting onsite visits in adherence to CDC guidelines. Magellan’s team will work with Fresno County’s team to conduct meetings remotely and will inform the C oun ty’s team of any updates to this policy as the situation progresses. Project Timeline Based on projects of a similar nature, we estimate that Fresno County’s Broadband Plan ning process would take approximately twelve (12) months to complete.  Ongoing Task  Final Deliverable Month 1 Month 2 Month 3 Month 4 Month 5 Month 6 Month 7 Month 8 Month 9 Month 10 Month 11 Month 12 Asset Assessment ◆ ◆ ◆ ◆ Broadband Gap Analysis ◆ ◆ ◆ ◆ Governance ◆ ◆ ◆ ◆ ◆ ◆ ◆ ◆ ◆ ◆ ◆ Fiber Network Build Model ◆ ◆ ◆ ◆ Conceptual Network Design ◆ ◆ ◆ Financial Analysis ◆ ◆ ◆ Phased Implementation Plan ◆ ◆ ◆ Report Compilation & Approval Process ◆◆ Project Management & Meetings ◆ ◆ ◆ ◆ ◆ ◆ ◆ ◆ ◆ ◆ ◆ ◆ MagellanADVISORS MagellanADVISORS Attachment A PROCUREMENT AGREEMENT NUMBER: P-21-390 Magellan Advisors LLC September 23, 2021 WWW.M A G EL LA N -ADV I S OR S . C O M 14 Estimated Costs The total cost to the Fresno County for Countywide Broadband Planning is $199 ,500 and includes all work to be completed by Magellan as stated in this Proposal. Magellan will bill the C oun ty in twelve (12) equal monthly payments of $1 6,625 . Magellan will bill on the first day of the month for the current month’s services. Travel and incidental expenses are not anticipated for this project and all work will be performed remotely . Invoices are payable on net 30 terms from the date of invoice. Descrip tion Hours Cost Asset Assessment 100 $21,000 Broadband Gap Analysis 80 $16,800 Governance 1 40 $2 9 ,4 00 Fiber Network Build Model 80 $16,800 Conceptual Network Design 120 $25,200 Financial Analysis 100 $21,000 Phased Implementation Plan 80 16,800 Report Compilation & Approval Process 100 $21,000 Project Management & Meetings 150 $31,500 Total Not -to-Exceed 950 $199,500 Attachment A PROCUREMENT AGREEMENT NUMBER: P-21-390 Magellan Advisors LLC September 23, 2021