HomeMy WebLinkAboutAgreement A-21-386 with RHCB.pdf-1-
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A G R E E M E N T
THIS AGREEMENT is made and entered into this day of September 2021, by and between
the COUNTY OF FRESNO, a Political Subdivision of the State of California, hereinafter referred to as
"COUNTY", and RH Community Builders, a California Limited Partnership, whose address is 331 W
Shields Avenue, Fresno, CA 93705, hereinafter referred to as “SUBRECIPIENT.”
W I T N E S S E T H:
WHEREAS, COUNTY, in accordance with the California Department of Housing and Community
Development’s (HCD) Project Homekey, desires to provide a project-based rapid rehousing program to
individuals or families that are experiencing homelessness in Fresno County; and
WHEREAS, there is a drastic need for housing units that pair with rapid rehousing services to move
individuals and families into independent living in Fresno County; and
WHEREAS, SUBRECIPIENT has the expertise and is willing and able to provide rapid rehousing
services pursuant to the terms and conditions of this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants, terms and conditions herein
contained, the parties hereto agree as follows:
1.SUBRECIPIENT’S OBLIGATIONS
A.SUBRECIPIENT shall perform all services and fulfill all responsibilities as
identified in COUNTY’s Request for Proposal (RFP) No. 21-059, dated June 14, 2021, and Addendum
No. One (1) to COUNTY’s RFP No. 21-059, dated July 8, 2021, collectively hereinafter referred to as
COUNTY’s Revised RFP No. 21-059 and SUBRECIPIENT’s response to said Revised RFP, all
incorporated herein by reference and made part of this Agreement.
B. SUBRECIPIENT shall perform all services as set forth in Exhibit A, Summary of
Services, attached hereto and incorporated herein by this reference. SUBRECIPIENT shall provide
specified services and activities pursuant to the staffing patterns and program expenses detailed in
Exhibit B, Budget Summary, attached hereto and incorporated herein by this reference.
C.SUBRECIPIENT shall participate in monthly, or as needed, meetings with staff
from COUNTY’s DSS to discuss requirements, data reporting, training, policies and procedures, overall
program operations, and any problems or foreseeable problems that may arise.
21st
Agreement No. 21-386
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D.In the event of any inconsistency in interpreting the documents which constitute
this Agreement, the inconsistency shall be resolved by giving precedence in the following order of
priority: (1) the text of this Agreement (excluding the COUNTY’s Request for Proposal No. 21-059 and
the SUBRECIPIENT’s Proposal in response thereto); (2) the COUNTY’s Request for Proposal No. 21-
059; and (3) the SUBRECIPIENT’s proposal made in response to COUNTY’s Request for Proposal No.
21-059.
2.TERM
The term of this Agreement shall be for a period of nine (9) months, commencing on
October 1, 2021 through and including June 30, 2022. This Agreement may be extended for two (2)
additional consecutive twelve (12) month periods upon written approval of both parties no later than thirty
(30)days prior to the first day of the next twelve (12) month extension period. The Director of the
Department of Social Services (DSS) or his or her designee is authorized to execute such written approval
on behalf of COUNTY based on SUBRECIPIENT’s satisfactory performance.
3.TERMINATION
A.Non-Allocation of Funds - The terms of this Agreement, and the services to be
provided hereunder, are contingent on the approval of funds by the appropriating government agency.
Should sufficient funds not be allocated, the services provided may be modified, or this Agreement
terminated, at any time by giving the SUBRECIPIENT thirty (30) days advance written notice.
B.Breach of Contract - The COUNTY may immediately suspend or terminate this
Agreement in whole or in part, where in the determination of the COUNTY there is:
1)An illegal or improper use of funds;
2)A failure to comply with any term of this Agreement;
3)A substantially incorrect or incomplete report submitted to the COUNTY;
4)Improperly performed service.
In no event shall any payment by the COUNTY constitute a waiver by the COUNTY of any
breach of this Agreement or any default which may then exist on the part of the SUBRECIPIENT. Neither
shall such payment impair or prejudice any remedy available to the COUNTY with respect to the breach or
default. The COUNTY shall have the right to demand of the SUBRECIPIENT the repayment to the
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COUNTY of any funds disbursed to the SUBRECIPIENT under this Agreement, which in the judgment of
the COUNTY were not expended in accordance with the terms of this Agreement. The SUBRECIPIENT
shall promptly refund any such funds upon demand.
C.Without Cause - Under circumstances other than those set forth above, this
Agreement may be terminated by SUBRECIPIENT, COUNTY or COUNTY’s DSS Director, or designee,
upon the giving of thirty (30) days advance written notice of an intention to terminate this Agreement.
4.COMPENSATION
For actual services provided pursuant to the terms of this Agreement, COUNTY agrees to
pay SUBRECIPIENT and SUBRECIPIENT agrees to receive compensation in accordance with Exhibit B,
Budget Summary.
In no event shall compensation paid for services performed under this Agreement be in
excess of Six Million Five Hundred Eighty-Eight Thousand Three Hundred Thirty-Nine and No/100
Dollars ($6,588,339) during the term of this Agreement. For the period of October 1, 2021 to June 30,
2022, in no event shall compensation paid for services performed under this agreement be in excess of
One Million Seven Hundred Seventy-Seven Thousand Five Hundred Ten and No/100 Dollars
($1,777,510). For the period of July 1, 2022 to June 30, 2023, in no event shall compensation paid for
services performed under this agreement be in excess of Two Million Three Hundred Ninety-One
Thousand Seven Hundred Forty-Four and No/100 Dollars ($2,391,744). For the period of July 1, 2023 to
June 30, 2024, in no event shall compensation paid for services performed under this agreement be in
excess of Two Million Four Hundred Nineteen Thousand Eighty-Five and No/100 Dollars ($2,419,085).
It is understood that all expenses incidental to SUBRECIPIENT'S performance of
services under this Agreement shall be borne by SUBRECIPIENT. If SUBRECIPIENT should fail to
comply with any provision of the Agreement, COUNTY shall be relieved of its obligation for further
compensation. Any compensation which is not expended by SUBRECIPIENT pursuant to the terms and
conditions of this Agreement shall automatically revert to COUNTY.
The services provided by the SUBRECIPIENT under this Agreement are funded in whole
or in part by the State of California and the United States Federal government. In the event that funding
for these services is delayed by the State Controller of the Federal government, COUNTY may defer
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payment to SUBRECIPIENT. The amount of the deferred payment shall not exceed the amount of
funding delayed to the COUNTY. The period of time of the deferral by COUNTY shall not exceed the
period of time of the State Controller’s or Federal government’s delay of payment to COUNTY plus forty-
five (45) days.
5.INVOICING
SUBRECIPIENT shall invoice COUNTY’s DSS in arrears by the tenth (10th) of each month
for expenditures incurred and services rendered in the previous month to:
DSSInvoices@fresnocountyca.gov. Payments by COUNTY’s DSS shall be in arrears for actual services
provided during the preceding month, within forty-five (45) days after receipt, verification, and approval of
SUBRECIPIENT’s invoices by COUNTY’s DSS. A Monthly Activity Report (MAR) shall accompany the
invoice, reflecting services supported by the invoiced expenditures and be in a form and in such detail as
acceptable to COUNTY's DSS. All final claims for funding shall be submitted by SUBRECIPIENT within
sixty (60) days following the final month of services. In addition, for invoices received sixty (60) days after
the expiration of each term of this Agreement or termination of this Agreement, at discretion of COUNTY’s
DSS Director or his/her designee, COUNTY’s DSS shall have the right to deny payment of any additional
invoices received.
At the discretion of COUNTY’s DSS Director or his/her designee, if an invoice is incorrect or
is otherwise not in proper form or detail, COUNTY’s DSS Director or his/her designee shall have the right to
withhold payment as to only that portion that is incorrect or improper after five (5) days prior written notice or
email correspondence to SUBRECIPIENT. SUBRECIPIENT agrees to continue to provide services for a
period of ninety (90) days after written or email notification of an incorrect or improper invoice. If after the
ninety (90) day period the invoice has still not been corrected to COUNTY’s DSS satisfaction, COUNTY or
COUNTY’s DSS Director or his/her designee may elect to terminate this Agreement, pursuant to the
termination provisions stated in Paragraph Three (3) of this Agreement.
6.INDEPENDENT CONTRACTOR
In performance of the work, duties and obligations assumed by SUBRECIPIENT under this
Agreement, it is mutually understood and agreed that SUBRECIPIENT, including any and all of the
SUBRECIPIENT'S officers, agents, and employees will at all times be acting and performing as an
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independent contractor, and shall act in an independent capacity and not as an officer, agent, servant,
employee, joint venturer, partner, or associate of the COUNTY. Furthermore, COUNTY shall have no right
to control or supervise or direct the manner or method by which SUBRECIPIENT shall perform its work and
function. However, COUNTY shall retain the right to administer this Agreement so as to verify that
SUBRECIPIENT is performing its obligations in accordance with the terms and conditions thereof.
SUBRECIPIENT and COUNTY shall comply with all applicable provisions of law and the
rules and regulations, if any, of governmental authorities having jurisdiction over matters the subject
thereof.
Because of its status as an independent contractor, SUBRECIPIENT shall have absolutely
no right to employment rights and benefits available to COUNTY employees. SUBRECIPIENT shall be
solely liable and responsible for providing to, or on behalf of, its employees all legally-required employee
benefits. In addition, SUBRECIPIENT shall be solely responsible and save COUNTY harmless from all
matters relating to payment of SUBRECIPIENT'S employees, including compliance with Social Security
withholding and all other regulations governing such matters. It is acknowledged that during the term of this
Agreement, SUBRECIPIENT may be providing services to others unrelated to the COUNTY or to this
Agreement.
7.MODIFICATION
A.Any matters of this Agreement may be modified from time to time by the written
consent of SUBRECIPIENT and COUNTY without, in any way, affecting the remainder.
B.Notwithstanding the above, changes to line items in Exhibit B, Budget Summary, in
an amount not to exceed ten percent (10%) of the total maximum compensation payable to the
SUBRECIPIENT as identified in Section Four (4) of this Agreement, may be made with the written
approval of COUNTY’s DSS Director or designee and SUBRECIPIENT. Budget line-item changes shall
not result in any change to the maximum compensation amount payable to SUBRECIPIENT, as stated
herein.
C.SUBRECIPIENT hereby agrees that changes to the maximum compensation
Agreement may be necessitated by a reduction in funding from State and/or Federal sources. Any such
reduction to the maximum compensation may be made with the written approval of COUNTY’s DSS
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Director or designee and SUBRECIPIENT. SUBRECIPIENT further understands that this Agreement is
subject to any restrictions, limitations or enactments of all legislative bodies which affect the provisions,
term, or funding of this Agreement in any manner.
8.ASSIGNMENT AND SUBCONTRACTS
Neither party shall assign, transfer or sub-contract this Agreement nor their rights or duties
under this Agreement without the prior written consent of the other party. Any transferee, assignee, or
subcontractor will be subject to all applicable provisions of this Agreement, and all applicable State and
Federal regulations. SUBRECIPIENT shall be held primarily responsible by COUNTY for the performance
of any transferee, assignee, or subcontractor unless otherwise expressly agreed to in writing by COUNTY.
The use of subcontractor by SUBRECIPIENT shall not entitle SUBRECIPIENT to any additional
compensation than is provided for under this Agreement.
9.HOLD HARMLESS AND INDEMNIFICATION
SUBRECIPIENT agrees to indemnify, save, hold harmless, and at COUNTY'S request,
defend the COUNTY, its officers, agents, and employees from any and all costs and expenses (including
attorney’s fees and costs), damages, liabilities, claims, and losses occurring or resulting to COUNTY in
connection with the performance, or failure to perform, by SUBRECIPIENT, its officers, agents, or
employees under this Agreement, and from any and all costs and expenses (including attorney’s fees and
costs), damages, liabilities, claims, and losses occurring or resulting to any person, firm, or corporation who
may be injured or damaged by the performance, or failure to perform, of SUBRECIPIENT, its officers,
agents, or employees under this Agreement.
The provisions of this section Nine (9) shall survive termination of this Agreement.
10.INSURANCE
Without limiting the COUNTY's right to obtain indemnification from SUBRECIPIENT or any
third parties, SUBRECIPIENT, at its sole expense, shall maintain in full force and effect, the following
insurance policies or a program of self-insurance, including but not limited to, an insurance pooling
arrangement or Joint Powers Agreement (JPA) throughout the term of the Agreement:
A.Commercial General Liability
Commercial General Liability Insurance with limits of not less than Two Million Dollars
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($2,000,000.00) per occurrence and an annual aggregate of Four Million Dollars ($4,000,000.00). This
policy shall be issued on a per occurrence basis. COUNTY may require specific coverages including
completed operations, products liability, contractual liability, Explosion-Collapse-Underground, fire legal
liability or any other liability insurance deemed necessary because of the nature of this contract.
B.Automobile Liability
Comprehensive Automobile Liability Insurance with limits of not less than One Million
Dollars ($1,000,000.00) per accident for bodily injury and for property damages. Coverage should include
any auto used in connection with this Agreement.
C.Professional Liability
If SUBRECIPIENT employs licensed professional staff, (e.g., Ph.D., R.N., L.C.S.W.,
M.F.C.C.) in providing services, Professional Liability Insurance with limits of not less than One Million
Dollars ($1,000,000.00) per occurrence, Three Million Dollars ($3,000,000.00) annual aggregate.
SUBRECIPIENT agrees that it shall maintain, at its sole expense, in full force and effect for a period of
three (3) years following the termination of this Agreement, one or more policies of professional liability
insurance with limits of coverage as specified herein.
D.Worker's Compensation
A policy of Worker's Compensation insurance as may be required by the California Labor
Code.
E.Additional Requirements Relating to Insurance
SUBRECIPIENT shall obtain endorsements to the Commercial General Liability insurance
naming the County of Fresno, its officers, agents, and employees, individually and collectively, as additional
insured, but only insofar as the operations under this Agreement are concerned. Such coverage for
additional insured shall apply as primary insurance and any other insurance, or self-insurance, maintained
by COUNTY, its officers, agents and employees shall be excess only and not contributing with insurance
provided under SUBRECIPIENT's policies herein. This insurance shall not be cancelled or changed
without a minimum of thirty (30) days advance written notice given to COUNTY.
SUBRECIPIENT hereby waives its right to recover from COUNTY, its officers, agents, and
employees any amounts paid by the policy of worker’s compensation insurance required by this
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Agreement. SUBRECIPIENT is solely responsible to obtain any endorsement to such policy that may be
necessary to accomplish such waiver of subrogation, but SUBRECIPIENT’s waiver of subrogation under
this paragraph is effective whether or not SUBRECIPIENT obtains such an endorsement.
Within Thirty (30) days from the date SUBRECIPIENT signs and executes this Agreement,
SUBRECIPIENT shall provide certificates of insurance and endorsement as stated above for all of the
foregoing policies, as required herein, to the County of Fresno,
DSSContractInsurance@fresnocountyca.gov Attention: Contract Analyst, stating that such insurance
coverage has been obtained and is in full force; that the County of Fresno, its officers, agents and
employees will not be responsible for any premiums on the policies; that for such worker’s compensation
insurance the SUBRECIPIENT has waived its right to recover from the COUNTY, its officers, agents, and
employees any amounts paid under the insurance policy and that waiver does not invalidate the insurance
policy; that such Commercial General Liability insurance names the County of Fresno, its officers, agents
and employees, individually and collectively, as additional insured, but only insofar as the operations under
this Agreement are concerned; that such coverage for additional insured shall apply as primary insurance
and any other insurance, or self-insurance, maintained by COUNTY, its officers, agents and employees,
shall be excess only and not contributing with insurance provided under SUBRECIPIENT's policies herein;
and that this insurance shall not be cancelled or changed without a minimum of thirty (30) days advance,
written notice given to COUNTY.
In the event SUBRECIPIENT fails to keep in effect at all times insurance coverage as herein
provided, the COUNTY may, in addition to other remedies it may have, suspend or terminate this
Agreement upon the occurrence of such event.
All policies shall be issued by admitted insurers licensed to do business in the State of
California, and such insurance shall be purchased from companies possessing a current A.M. Best, Inc.
rating of A FSC VII or better.
11. CONFLICT OF INTEREST:
No officer, employee or agent of the COUNTY who exercises any function or responsibility
for planning and carrying out of the services provided under this Agreement shall have any direct or indirect
personal financial interest in this Agreement. In addition, no employee of the COUNTY shall be employed
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by the SUBRECIPIENT under this Agreement to fulfill any contractual obligations with the COUNTY. The
SUBRECIPIENT shall comply with all Federal, State of California and local conflict of interest laws, statutes
and regulations, which shall be applicable to all parties and beneficiaries under this Agreement and any
officer, employee or agent of the COUNTY.
12.NON-DISCRIMINATION:
During the performance of this Agreement SUBRECIPIENT shall not unlawfully discriminate
against any employee or applicant for employment, or recipient of services, because of ethnic group
identification, gender, gender identity, gender expression, sexual orientation, color, physical disability,
mental disability, medical condition, national origin, race, ancestry, marital status, religion, or religious
creed, pursuant to all applicable State of California and Federal statutes and regulations.
A.Domestic Partners and Gender Identity
For State-funded contracts of $100,000 or more, SUBRECIPIENT certifies that it complies with
Public Contract Code Section 10295.3.
B.Americans with Disabilities Act
SUBRECIPIENT assures COUNTY that it complies with the Americans with Disabilities Act (ADA)
of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and
guidelines issued pursuant to the ADA (42 U.S.C. 12101 et seq.).
C.The requirements stated above are binding on SUBRECIPIENT(s) directly or through
contract, license, or other provider services, as long as it receives federal or state assistance.
13.LIMITED ENGLISH PROFICIENCY:
SUBRECIPIENT shall provide interpreting and translation services to persons participating
in SUBRECIPIENT’s services who have limited or no English language proficiency, including services to
persons who are deaf or blind. Interpreter and translation services shall be provided as necessary to allow
such participants meaningful access to the programs, services and benefits provided by SUBRECIPIENT.
Interpreter and translation services, including translation of SUBRECIPIENT’s “vital documents” (those
documents that contain information that is critical for accessing SUBRECIPIENT’s services or are required
by law) shall be provided to participants at no cost to the participant. SUBRECIPIENT shall ensure that any
employees, agents, subcontractor, or partners who interpret or translate for a program participant, or who
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directly communicate with a program participant in a language other than English, demonstrate proficiency
in the participants’ language and can effectively communicate any specialized terms and concepts peculiar
to SUBRECIPIENT’s services.
14.CLEAN AIR AND WATER
In the event the funding under this Agreement exceeds One Hundred Thousand and No/100
Dollars ($100,000), SUBRECIPIENT shall comply with all applicable standards, orders or requirements
issued under the Clear Air Act contained in 42 U.S. Code 7601 et seq; the Clean Water Act contained in 33
U.S. Code 1368 et seq.; and any standards, laws and regulations, promulgated thereunder. Under these
laws and regulations, SUBRECIPIENT shall assure:
A.No facility shall be utilized in the performance of the Agreement that has been listed on
the Environmental Protection Agency (EPA) list of Violating Facilities;
B.COUNTY shall be notified prior to execution of this Agreement of the receipt of any
communication from the Director, Office of Federal Activities, U.S. EPA indicating that a facility to be
utilized in the performance of this Agreement is under consideration to be listed on the EPA list of
Violating Facilities;
C.COUNTY and U.S. EPA shall be notified about any known violation of the above laws.
15.PROCUREMENT OF RECOVERED MATERIALS
SUBRECIPIENT must comply with section 6002 of the Solid Waste Disposal Act, as
amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include
procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR
part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining
a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of
the quantity acquired during the preceding fiscal year exceeded $10,000. For contracts meeting this
threshold SUBRECIPIENT shall make maximum use of products containing recovered materials that are
EPA-designated items unless the product cannot be acquired:
A.Competitively within a timeframe providing for compliance with the contract
performance schedule.
B.Meeting contract performance requirements; or
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C.At a reasonable price.
16.DRUG-FREE WORKPLACE REQUIREMENTS
For purposes of this paragraph, SUBRECIPIENT will be referred to as the “grantee.” By
drawing funds against this grant award, the grantee is providing the certification that is required by
regulations implementing the Drug-Free Workplace Act of 1988, 45 CFR Part 76, Subpart F. These
regulations require certification by grantees that they will maintain a drug-free workplace. False certification
or violation of the certification shall be grounds for suspension of payments, suspension or termination of
grants, or government wide suspension or debarment. SUBRECIPIENT shall also comply with the
requirements of the Drug-Free Workplace Act of 1990 (California Government Code section 8350 et seq.).
17.CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND
VOLUNTARY EXCLUSION-LOWER TIER COVERED TRANSACTIONS
A.COUNTY and SUBRECIPIENT recognize that Federal or State assistance funds will
be used under the terms of this Agreement. For purposes of this paragraph, SUBRECIPIENT will be
referred to as the “prospective recipient”.
B.This certification is required by the regulation implementing Executive Order 12549,
Debarment and Suspension, 29 CFR Part 98m section 98.510, Participant’s responsibilities.
1)The prospective recipients of Federal or State assistance funds certified by
entering into this Agreement, that neither they nor their principals are presently debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction
by any Federal department or agency.
2)The prospective recipients of funds agree by entering into this Agreement, that
it shall not knowingly enter into any lower tier covered transaction with a person who is debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this
transaction by any Federal department or agency with which this transaction originated.
3)Where the prospective recipients of Federal assistance funds are unable to
certify to any of the statements in this certification, such prospective participant shall attach an
explanation to this Agreement.
4)The prospective recipients shall provide immediate written notice to COUNTY
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if at any time prospective recipients learn that their certification in Paragraph Seventeen (17) of this
Agreement was erroneous when submitted or has become erroneous by reason of changed
circumstances.
5)The prospective recipients further agree that by entering into this Agreement,
they will include a clause identical to Paragraph Seventeen (17) of this Agreement and titled
“Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier
Covered Transactions,” in all lower tier covered transactions and in all solicitations for lower-tier covered
transaction.
6)The certification in Paragraph Seventeen (17) of this Agreement is a material
representation of fact upon which COUNTY relied in entering into this Agreement.
18.CONFIDENTIALITY
All services performed by SUBRECIPIENT under this Agreement shall be in strict
conformance with all applicable Federal, State of California and/or local laws and regulations relating to
confidentiality.
19.DATA SECURITY
For the purpose of preventing the potential loss, misappropriation or inadvertent disclosure
of COUNTY data including sensitive or personal client information; abuse of COUNTY resources; and/or
disruption to COUNTY operations, individuals and/or agencies that enter into a contractual relationship with
COUNTY for the purpose of providing services under this Agreement must employ adequate data security
measures to protect the confidential information provided to SUBRECIPIENT by COUNTY, including but
not limited to the following:
A.SUBRECIPIENT-Owned Mobile/Wireless/Handheld Devices may not be connected
to COUNTY networks via personally owned mobile, wireless or handheld devices, except when authorized
by COUNTY for telecommuting and then only if virus protection software currency agreements are in place,
and if a secure connection is used.
B.SUBRECIPIENT-Owned Computers or Computer Peripherals may not be brought
into COUNTY for use, including and not limited to mobile storage devices, without prior authorization from
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COUNTY’s Chief Information Officer or his/her designee. Data must be stored on a secure
server approved by COUNTY and transferred by means of a VPN (Virtual Private Network) connection, or
another type of
secure connection of this type if any data is approved to be transferred.
C. County-Owned Computer Equipment – SUBRECIPIENT or anyone having an
employment relationship with COUNTY may not use COUNTY computers or computer peripherals on non-
COUNTY premises without prior authorization from COUNTY’s Chief Information Officer or his/her
designee.
D. SUBRECIPIENT may not store COUNTY’s private, confidential or sensitive data on
any hard-disk drive.
E.SUBRECIPIENT is responsible to employ strict controls to insure the integrity and
security of COUNTY’s confidential information and to prevent unauthorized access to data maintained in
computer files, program documentation, data processing systems, data files and data processing
equipment which stores or processes COUNTY data internally and externally.
F.Confidential client information transmitted to one party by the other by means of
electronic transmissions must be encrypted according to Advanced Encryption Standards (AES) of 128 BIT
or higher. Additionally, a password or pass phrase must be utilized.
G.SUBRECIPIENT is responsible to immediately notify COUNTY of any breaches or
potential breaches of security related to COUNTY’s confidential information, data maintained in computer
files, program documentation, data processing systems, data files and data processing equipment which
stores or processes COUNTY data internally or externally.
H.The requirements in this Data Security provision shall apply to SUBRECIPIENT’s
subcontractor, if any.
20.SINGLE AUDIT CLAUSE:
If SUBRECIPIENT expends Seven Hundred Fifty Thousand Dollars ($750,000) or more
in Federal and Federal flow-through monies, SUBRECIPIENT agrees to conduct an annual audit in
accordance with the requirements of the Single Audit Standards as set forth in Office of Management
and Budget (OMB) Title 2 of the Code of Federal Regulations Part 200. SUBRECIPIENT shall submit
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said audit and management letter to COUNTY. The audit must include a statement of findings or a
statement that there were no findings. If there were negative findings, SUBRECIPIENT must include a
corrective action signed by an authorized individual. SUBRECIPIENT agrees to take action to correct
any material non-compliance or weakness found as a result of such audit. Such audit shall be delivered
to COUNTY’s DSS, Administration, for review within nine (9) months of the end of any fiscal year in
which funds were expended and/or received for the program. Failure to perform the requisite audit
functions as required by this Agreement may result in COUNTY performing the necessary audit tasks, or
at COUNTY’s option, contracting with a public accountant to perform said audit, or, may result in the
inability of COUNTY to enter into future agreements with SUBRECIPIENT. All audit costs related to this
Agreement are the sole responsibility of SUBRECIPIENT.
A.A single audit report is not applicable if all SUBRECIPIENT’s Federal contracts do
not exceed the Seven Hundred Fifty Thousand Dollars ($750,000) requirement or SUBRECIPIENT’s
funding is through Drug related Medi-Cal. If a single audit is not applicable, a program audit must be
performed and a program audit report with management letter shall be submitted by SUBRECIPIENT to
COUNTY as a minimum requirement to attest to SUBRECIPIENT’s solvency. Said audit report shall be
delivered to COUNTY’s DSS, Administration, for review no later than nine (9) months after the close of
the fiscal year in which the funds supplied through this Agreement are expended. Failure to comply with
this Act may result in COUNTY performing the necessary audit tasks or contracting with a qualified
accountant to perform said audit. All audit costs related to this Agreement are the sole responsibility of
SUBRECIPIENT who agrees to take corrective action to eliminate any material noncompliance or
weakness found as a result of such audit. Audit work performed by COUNTY under this paragraph shall
be billed to the SUBRECIPIENT at COUNTY cost, as determined by COUNTY’s Auditor-
Controller/Treasurer-Tax Collector.
B.SUBRECIPIENT shall make available all records and accounts for inspection by
COUNTY, the State of California, if applicable, the Comptroller General of the United States, the Federal
Grantor Agency, or any of their duly authorized representatives, at all reasonable times for a period of at
least three (3) years following final payment under this Agreement or the closure of all other pending
matters, whichever is later.
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21.PROPERTY OF COUNTY
Any use of COUNTY funds provided under this Agreement, as specified in Exhibit B, for the
purchase of computer hardware, software, and printers must be approved by COUNTY prior to
purchase and must meet COUNTY specifications. SUBRECIPIENT agrees to take reasonable and
prudent steps to ensure the security of any and all said hardware and software provided to it by
COUNTY under this Agreement, to maintain replacement-value insurance coverages on said hardware
and software of like kind and quality approved by COUNTY.
In addition, all purchases over Five Thousand and No/100 Dollars ($5,000.00) made
during the life of this Agreement shall be identified as fixed assets with an assigned COUNTY
Accounting Inventory Number. These fixed assets shall be retained by COUNTY, as COUNTY property,
in the event this Agreement is terminated or upon expiration of this Agreement. The SUBRECIPIENT
agrees to participate in an annual inventory of all COUNTY fixed assets and shall be physically present
when fixed assets are returned to COUNTY possession at the termination or expiration of this
Agreement. SUBRECIPIENT is responsible for returning to COUNTY all COUNTY owned fixed assets
upon the expiration or termination of this Agreement.
22.AUDITS AND INSPECTIONS:
The SUBRECIPIENT shall at any time during business hours, and as often as the COUNTY
may deem necessary, make available to the COUNTY for examination all of its records and data with
respect to the matters covered by this Agreement. The SUBRECIPIENT shall, upon request by the
COUNTY, permit the COUNTY to audit and inspect all of such records and data necessary to ensure
SUBRECIPIENT'S compliance with the terms of this Agreement.
If this Agreement exceeds Ten Thousand Dollars ($10,000.00), SUBRECIPIENT shall be
subject to the examination and audit of the Auditor General for a period of three (3) years after final
payment under contract (Government Code Section 8546.7).
In addition, SUBRECIPIENT shall cooperate and participate with COUNTY’s fiscal review
process and comply with all final determinations rendered by the COUNTY’s fiscal review process. If
COUNTY reaches an adverse decision regarding SUBRECIPIENT’s services to consumers, it may result in
the disallowance of payment for services rendered; or in additional controls to the delivery of services, or in
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the termination of this Agreement, at the discretion of COUNTY’s DSS Director or designee. If as a result of
COUNTY’s fiscal review process a disallowance is discovered due to SUBRECIPIENT’s deficiency,
SUBRECIPIENT shall be financially liable for the amount previously paid by COUNTY to SUBRECIPIENT
and this disallowance will be adjusted from SUBRECIPIENT’s future payments, at the discretion of
COUNTY’s DSS Director or designee. In addition, COUNTY shall have the sole discretion in the
determination of fiscal review outcomes, decisions and actions.
23.FRATERNIZATION
SUBRECIPIENT shall establish procedures addressing fraternization between
SUBRECIPIENT’s staff and clients. Such procedures will include provisions for informing
SUBRECIPIENT’s staff and clients regarding fraternization guidelines.
24.STATE ENERGY CONSERVATION
SUBRECIPIENT must comply with the mandatory standard and policies relating to energy
efficiency which are contained in the State Energy Conservation Plan issued in compliance with 42 United
States (US) Code sections 6321, et. seq.
25.GRIEVANCES
SUBRECIPIENT shall establish procedures for handling client complaints and/or
grievances. Such procedures will include provisions for informing clients of their rights to a State Hearing to
resolve such issues when appropriate.
26.PROHIBITION ON PUBLICITY
None of the funds, materials, property or services provided directly or indirectly under this
Agreement shall be used for SUBRECIPIENT’s advertising, fundraising, or publicity (i.e., purchasing of
tickets/tables, silent auction donations, etc.) for the purpose of self-promotion. Notwithstanding the above,
publicity of the services described in Paragraph One (1) of this Agreement shall be allowed as necessary to
raise public awareness about the availability of such specific services when approved in advance by the
Director or designee and at a cost as provided in Exhibit B for such items as written/printed materials, the
use of media (i.e., radio, television, newspapers) and any other related expense(s).
27.PUBLIC INFORMATION
SUBRECIPIENT shall disclose COUNTY as a funding source in all public information and
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program materials developed in support of contracted services.
28.NOTICES:
The persons and their addresses having authority to give and receive notices under this
Agreement include the following:
COUNTY SUBRECIPIENT
Director of Social Services, County of Fresno Executive Director RH Community Builders P.O. Box 1912 331 W Shields Avenue Fresno, CA 93718 Fresno, CA 93705
All notices between the COUNTY and SUBRECIPIENT provided for or permitted under this Agreement
must be in writing and delivered either by personal service, by first-class United States mail, by an overnight
commercial courier service, by telephonic facsimile transmission, or by electronic mail (email). A notice
delivered by personal service is effective upon service to the recipient. A notice delivered by first-class
United States mail is effective three COUNTY business days after deposit in the United States mail,
postage prepaid, addressed to the recipient. A notice delivered by an overnight commercial courier service
is effective one COUNTY business day after deposit with the overnight commercial courier service, delivery
fees prepaid, with delivery instructions given for next day delivery, addressed to the recipient. A notice
delivered by telephonic facsimile or email is effective when transmission to the recipient is completed (but, if
such transmission is completed outside of COUNTY business hours, then such delivery shall be deemed to
be effective at the next beginning of a COUNTY business day), provided that the sender maintains a written
record of the completed transmission. For all claims arising out of or related to this Agreement, nothing in
this section establishes, waives, or modifies any claims presentation requirements or procedures provided
by law, including but not limited to the Government Claims Act (Division 3.6 of Title 1 of the Government
Code, beginning with section 810).
29.CHANGE OF LEADERSHIP/MANAGEMENT:
In the event of any change in the status of SUBRECIPIENT’s leadership or management,
SUBRECIPIENT shall provide written notice to COUNTY within thirty (30) days from the date of change.
Such notification shall include any new leader or manager’s name, address and qualifications. “Leadership
or management” shall include any employee, member, or owner of SUBRECIPIENT who either a) directs
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individuals providing services pursuant to this Agreement, b) exercises control over the manner in which
services are provided, or c) has authority over SUBRECIPIENT’s finances.
30. LOBBYING AND POLITICAL ACTIVITY:
None of the funds provided under this Agreement shall be used for publicity, lobbying or
propaganda purposes designed to support or defeat legislation pending in the Congress of the United
States of America or the Legislature of the State of California.
SUBRECIPIENT shall not directly or indirectly use any of the funds under this Agreement for
any political activity or to further the election or defeat of any candidate for public office.
31. DISCLOSURE OF SELF-DEALING TRANSACTIONS
This provision is only applicable if the SUBRECIPIENT is operating as a corporation (a
for-profit or non-profit corporation) or if during the term of the agreement, the SUBRECIPIENT changes
its status to operate as a corporation.
Members of the SUBRECIPIENT’s Board of Directors shall disclose any self-dealing
transactions that they are a party to while SUBRECIPIENT is providing goods or performing services
under this agreement. A self-dealing transaction shall mean a transaction to which the SUBRECIPIENT
is a party and in which one or more of its directors has a material financial interest. Members of the
Board of Directors shall disclose any self-dealing transactions that they are a party to by completing and
signing a Self-Dealing Transaction Disclosure Form, attached hereto as Exhibit C and incorporated
herein by reference, and submitting it to the COUNTY prior to commencing with the self-dealing
transaction or immediately thereafter.
32. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED
ACTS
SUBRECIPIENT acknowledges that 31 U.S.C. Chapter 38 (Administrative Remedies for
False Claims and Statements) applies to SUBRECIPIENT’s actions pertaining to this contract.
33. RECORDS
A. Record Establishment and Maintenance
SUBRECIPIENT shall establish and maintain records in accordance with those
requirements prescribed by COUNTY, with respect to all matters covered by this Agreement.
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SUBRECIPIENT shall retain all fiscal books, account records and client files for services performed under
this Agreement for at least five (5) years from date of final payment under this Agreement or until all State
and Federal audits are completed for that fiscal year, whichever is later.
B.Cost Documentation
1)SUBRECIPIENT shall submit to COUNTY within ten (10) calendar days following the end
of each month, all fiscal and program reports for that month. SUBRECIPIENT shall also furnish to COUNTY
such statements, records, data and information as COUNTY may request pertaining to matters covered by
this Agreement. In the event that SUBRECIPIENT fails to provide reports as provided herein, it shall be
deemed sufficient cause for COUNTY to withhold payments until compliance is established.
2)All costs shall be supported by properly executed payrolls, time records, invoices,
vouchers, orders, or any other accounting documents pertaining in whole or in part to this Agreement and
they shall be clearly identified and readily accessible. The support documentation must indicate the line
budget account number to which the cost is charged.
3)COUNTY shall notify SUBRECIPIENT in writing within thirty (30) days of any potential
State or Federal audit exception discovered during an examination. Where findings indicate that program
requirement are not being met and State or Federal participation in this program may be imperiled in the
event that corrections are not accomplished by SUBRECIPIENT within thirty (30) days of receipt of such
notice from COUNTY, written notification thereof shall constitute COUNTY’s intent to terminate this
Agreement.
C.Service Documentation
SUBRECIPIENT agrees to maintain records to verify services under this Agreement
including names and addresses of clients served, if applicable, and the dates of service and a description of
services provided on each occasion. These records and any other documents pertaining in whole or in part
to this Agreement shall be clearly identified and readily accessible.
34.INTERPRETATION OF LAWS AND REGULATIONS
COUNTY reserves the right to make final interpretations or clarifications on issues relating
to Federal and State laws and regulations, to ensure compliance.
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35.CHILD SUPPORT COMPLIANCE ACT
For any State-funded Agreement in excess of $100,000, SUBRECIPIENT acknowledges in
accordance with Public Contract Code 7110, that:
A.SUBRECIPIENT recognizes the importance of child and family support obligations
and shall fully comply with all applicable state and federal laws relating to child and family support
enforcement, including, but not limited to, disclosure of information and compliance with earnings
assignment orders, as provided in Chapter 8 (commencing with section 5200) of Part 5 of Division 9 of the
Family Code; and
B.SUBRECIPIENT to the best of its knowledge is fully complying with the earnings
assignment orders of all employees and is providing the names of all new employees to the New Hire
Registry maintained by the California Employment Development Department.
36.PRIORITY HIRING CONSIDERATIONS
If this Agreement includes State funding and services in excess of $200,000,
SUBRECIPIENT shall give priority consideration in filling vacancies in positions funded by the Agreement to
qualified recipients of aid under Welfare and Institutions Code Section 11200 in accordance with Public
Contract Code Section 10353.
37.NO OBLIGATION BY FEDERAL GOVERNMENT
The Federal Government is not a party to this contract and is not subject to any obligations
or liabilities to the non-Federal entity, contractor, or any other party pertaining to any matter resulting from
this Agreement.
38.CONTRACTOR’S NAME CHANGE
An amendment is required to change the name of SUBRECIPIENT as listed on this
Agreement. Upon receipt of legal documentation of the name change COUNTY will process the
amendment. Payment of invoices presented with the new name cannot be paid prior to approval of said
amendment.
39.COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS
SUBRECIPIENT, its officers, consultants, subcontractors, agents and employees shall
comply with all applicable State, Federal and local laws, regulations, and executive orders, as well as
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Federal policies, procedures, and directives governing projects that utilize State and Federal Funds. This
includes laws, rules and regulations that pertain to construction, health and safety, labor, fair employment
practices, environmental protection, equal opportunity, fair housing, and all other matters applicable or
related to SUBRECIPIENT’s services, the SUBRECIPIENT, its subcontractors, and all eligible activities.
SUBRCIPIENT shall be responsible for obtaining all permits, licenses, and approvals
required for performing any activities under this Agreement, including those necessary to perform design,
implementation, operation, and maintenance of the activities. SUBRECIPIENT shall be responsible for
observing and complying with any applicable federal, state, and local laws, rules, and regulations affecting
any such work, specifically those including, but not limited to, environmental protection, procurement, and
safety laws, rules, regulations, and ordinances. SUBRECIPIENT shall provide copies of permits and
approvals to COUNTY upon request.
40.ESG ELIBILITY AND REPORTING REQUIREMENTS
A. SUBRECIPIENT is required to accept referrals only through the FMCoC
Coordinated Entry System or COUNTY.
B.COUNTY’s failure to inform SUBRECIPIENT of any reporting requirements shall not
relieve SUBRECIPIENT of compliance with any ESG eligibility and reporting requirements.
SUBRECIPIENT agrees, in accordance with the requirements of the ESG program, that ALL beneficiaries
of SUBRECIPIENT’s activities provided under this Agreement must meet the following minimum criteria:
1.Any individual or family provided with assistance through ESG must meet the
U.S. Department of Housing and Urban Development (HUD) definition of homeless and must be
documented.
2.The households targeted must be those most in need of this assistance and
most likely to achieve stable housing, whether subsidized or unsubsidized, outside of ESG after the
program concludes.
C.If SUBRECIPIENT is providing Rapid Rehousing services, the beneficiary household
must be at or below 30% of the Area Median Income (AMI) for Fresno at re-evaluation as referenced in
Exhibit D incorporated herein by reference and made part of this Agreement. If SUBRECIPIENT is
providing Homeless Prevention services, the beneficiary household must be at or below 30% of the AMI at
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intake and re-evaluation. The AMI may change on a yearly basis and SUBRECIPIENT is required to use
the most recent version as provided by HUD.
D. SUBRECIPIENT is expected to meet all other ESG requirements as described in 24
CFR Part 576.
41. MINIMUM DATA COLLECTION REQUIREMENTS
SUBRECIPIENT is required to collect and report client-level data in the local Homeless
Management Information System (HMIS) administered by the Fresno Housing Authority. Reporting through
HMIS is a requirement of ESG funding. HMIS will be used to collect data and report on outputs and
outcomes as required by HUD. SUBRECIPIENT is required to enter all client intakes, provide regular
updates and exit all clients once services are completed.
At a minimum, SUBRECIPIENT must enter the following information in the FMCoC HMIS
database for federal reporting purposes:
(1) Name
(2) Social Security Number
(3) Date of Birth
(4) Race
(5) Ethnicity
(6) Gender
(7) Veteran Status
(8) Disabling Condition
(9) Residence Prior to Program Entry
(10) Zip Code of Last Permanent Address
(11) Housing Status
(12) Program Entry Date
(13) Program Exit Date
(14) Personal Identification Number
(15) Household Identification Number
(16) Income and Sources
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(17)Non-Cash Benefits
(18)Destination (Where Client Will Stay Upon Exit)
(19)Financial Services Provided
(20)Housing Relocation and Stabilization Services Provided
COUNTY reserves the right to add additional reporting requirements as required by HUD.
42.ELECTRONIC SIGNATURE:
The parties agree that this Agreement may be executed by electronic signature as provided
in this section. An “electronic signature” means any symbol or process intended by an individual signing this
Agreement to represent their signature, including but not limited to (1) a digital signature; (2) a faxed
version of an original handwritten signature; or (3) an electronically scanned and transmitted (for example
by PDF document) of a handwritten signature. Each electronic signature affixed or attached to this
Agreement (1) is deemed equivalent to a valid original handwritten signature of the person signing this
Agreement for all purposes, including but not limited to evidentiary proof in any administrative or judicial
proceeding, and (2) has the same force and effect as the valid original handwritten signature of that person.
The provisions of this section satisfy the requirements of Civil Code section 1633.5, subdivision (b), in the
Uniform Electronic Transaction Act (Civil Code, Division 3, Part 2, Title 2.5, beginning with section 1633.1).
Each party using a digital signature represents that it has undertaken and satisfied the requirements of
Government Code section 16.5, subdivision (a), paragraphs (1) through (5), and agrees that each other
party may rely upon that representation. This Agreement is not conditioned upon the parties conducting the
transactions under it by electronic means and either party may sign this Agreement with an original
handwritten signature.
43.GOVERNING LAW:
Venue for any action arising out of or related to this Agreement shall only be in Fresno
County, California. The rights and obligations of the parties and all interpretation and performance of this
Agreement shall be governed in all respects by the laws of the State of California.
44.DISPUTES:
SUBRECIPIENT shall continue with the responsibilities under this Agreement during any
dispute.
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45.SEVERABILITY
The provisions of this Agreement are severable. The invalidity or unenforceability of any one
provision in the Agreement shall not affect the other provisions.
46.ENTIRE AGREEMENT
This Agreement constitutes the entire agreement between the SUBRECIPIENT and
COUNTY with respect to the subject matter hereof and supersedes all previous Agreement negotiations,
proposals, commitments, writings, advertisements, publications, and understanding of any nature
whatsoever unless expressly included in this Agreement.
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1 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first
2 hereinabove written.
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Print Name1/'Jayne Rutledge
Title : Chief Executive Officer
Chairman of the Board, or
President, or any Vice President
By: -'~,,,c;....;:.=--.....,,,.___,_,_~-----
Print Name: Brad Hardie
Title: President
Secretary (of Corporation), or
any Assistant Secretary, or
Chief Financial Officer, or
any Assistant Treasurer
Mailing Address:
331 W Shields Ave
Fresno, CA 93705
Phone No : (585) 314-3914
Contact: Executive Director
FOR ACCOUNTING USE ONLY:
Fund/Subclass : 0001/10000
26 ORG No .: 56107093
Account No .: 7870
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Steve B andau , Chairman of the Board of
Supervisors of the County of Fresno
ATTEST:
Bernice E . Seidel
Clerk of the Board of Supervisors
County of Fresno , State of California
By Ji.~ L,,tJ
Deputy
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Exhibit A
Page 1 of 2
SUMMARY OF SERVICES
ORGANIZATION: RH COMMUNITY BUILDERS
SERVICES: RAPID REHOUSING SERVICES at CROSSROADS VILLAGE
CONTRACT TERM: October 1, 2021 - June 30, 2022
July 1, 2022 - June 30, 2023 (optional)
July 1, 2023 - June 30, 2024 (optional)
RAPID REHOUSING SERVICES
The County of Fresno’s (County) Rapid Rehousing program at Crossroads Village is designed to help
individuals and families exit homelessness and achieve housing stability in permanent housing. The target
population of Rapid Rehousing services are individuals or families that are experiencing homelessness and
have demonstrated the ability to continue progressing towards unsubsidized housing or those who are also at
risk of serious illness from COVID-19.
The Rapid Rehousing program provides temporary, medium-term financial assistance (0-24 months),
combined with housing location and case management services, to help homeless individuals and families
obtain permanent housing and achieve long-term stability.
Rapid Rehousing services shall follow a project-based model.
•Project-based assistance will be provided at the Crossroads Village site located at 3737 N Blackstone
Ave, Fresno, CA 93726.
•Participants will exit from the Rapid Rehousing program to permanent housing at another location.
Participants shall receive up to 24 months of financial assistance through this program with County
approval for any length of stay over 12 months.
The Rapid Rehousing program shall consist of the following:
A.Case Management: Intensive case management services are to be provided that focus on developing
an unsubsidized housing plan for all participants, helping them overcome barriers to attaining
permanent housing, locating and placing participants into housing, monitoring participant progress, and
intervening with relevant support, if necessary, to ensure participant stability. Six (6) direct service staff
will provide services. Case management services entail regular contact, weekly or as needed;
sustained effort to stabilize the participant’s housing situation; and active pursuit of additional
community resources for the participant’s benefit.
B.Renters’ Education: An educational series is to be provided to participants focused on improving their
stability and life skills that will assist participants with long-term housing stability. Group courses will be
offered annually on skills such as conflict resolution with landlords and neighbors, resident
maintenance, and long-term housing goals.
C.Rental Assistance: Direct financial assistance is to be provided to remove immediate barriers to
housing, including rental assistance of up to 24 months (any time after 12 months requires pre-approval
from COUNTY), utility payments, security and utility deposits, moving costs, transportation costs, and
rental application fees. Transportation costs must be related to housing search and placement or
housing stability case management (reference 24 CFR 576.105(b)(1)(2) for more details). The RRH
program will work with clients to ensure that clients pay a share of cost toward rental assistance,
beginning with the first month of assistance. The RRH Program shall develop a share of cost schedule
and ensure that client subsidies adhere to the schedule based on individual needs. The income limit of
all clients is 30% of Area Median Income (AMI). In addition, clients must pay no more than 30% of the
fair market rent of the units. The maximum client share of cost is $366 for a studio and $392 for a 1-
bedroom.
Exhibit A
Page 2 of 2
These Rapid Rehousing services are intended to both help individuals obtain permanent housing stability and
mitigate the impacts on participants created by coronavirus. Current residents who have been in placement
since January 2021 will need to be transitioned out of Crossroads Village and into permanent housing upon
exhaustion of the subsidy due to the funding restrictions of ESG-CV. Security deposits for each resident are
collected upon entry to Crossroads and will be returned to the resident upon exit of Crossroads. RH will be
responsible for developing transition plans for all clients moving out of Crossroads.
For eligible uses of ESG-CV funding, refer to CPD Notice 20-08 and 24 CFR 576.
SUBRECIPIENT RESPONSIBILITIES
Subrecipient shall:
•Provide the above Rapid Rehousing Program services during the term of the Agreement.
•Understand that the project is evolving. RH may be required to assist in relocating and assisting
residents while renovations occur in the hotel.
•Maintain membership in good standing in the Fresno Madera Continuum of Care (FMCoC) as defined
by FMCoC bylaws and participate in the Coordinated Entry System (CES).
•Develop an adequate procedure to prevent duplication of benefits.
•Accept referrals only through the FMCoC CES or DSS.
•In the event the number of referrals exceeds the number of available housing placements, RH will
prioritize referrals using the following criteria: Vulnerability Index – Service Prioritization Decision
Assistance Tool score, length of homelessness, medical conditions, and any other relevant factors.
•Enter participant information into the Homeless Management Information System (HMIS) in compliance
with ESG and HUD data collection, management, and reporting standards.
•Meet with County staff monthly, or as often as needed, for service coordination, problem/issue
resolution, information sharing, training, review, and monitoring of services.
•Engage clients in a linguistically and culturally appropriate manner, including the use of interpreters
when needed.
•Provide annual Civil Rights training to staff and provide relevant verification to the County of Fresno by
April 1.
•Provide complete and accurate monthly activity reports to the County of Fresno, in a report format
approved by the County by the 10th of each month for services rendered in the previous month.
•RH must also report the following:
1. The number of individuals receiving case management and the duration of the assistance;
2. The types of assistance received by recipients (financial and/or case management); and
3.The client’s housing status at 6 months after receiving assistance from the program.
PERFORMANCE GOALS AND OUTCOMES
RH shall meet the following outcomes during the term of this agreement:
1.80% of clients that exit the Rapid Rehousing program component will remain stably housed
at 6 months after exiting the program.
2. 60% of participants will be referred to outside services including but not limited to physical
health, behavioral health, and/or mental health treatments, money management classes, or
anything else deemed appropriate for this population.
In addition to the above outcomes, RH shall meet the following performance goals during the term of this
agreement:
1.124 clients will exit Crossroads Village into permanent housing.
2.140 unique clients will receive rental assistance per fiscal year.
3.A minimum of 3 workshops and activities will be offered per month.
4.A minimum of 15 clients will attend twice per month workshops and 80% of all clients will
attend at least 1 workshop or activity during their residency at Crossroads Village (sign-in
sheets to be provided to the County).
Exhibit B
Page 1 of 3
BUDGET SUMMARY
ORGANIZATION: RH Community Builders
SERVICES: Crossroads Rapid Rehousing
CONTRACT TERM: October 1, 2021 through June 30, 2022
CONTRACT AMOUNT: $1,777,510
Budget Categories Amount
Rapid Rehousing Personnel
Salaries
0.25 FTE Housing Director
1.0 FTE Program Manager
2.0 FTE Housing Case Managers III
2.0 FTE Housing Case Managers II
2.0 FTE Housing Case Managers I
0.10 FTE Financial Analyst
1.0 FTE Office Assistant Payroll Taxes Worker’s Comp
Benefits
Subtotal $388,545
Rapid Rehousing Operations
Operations
Office Supplies
Equipment
Cleaning Supplies
Internet, Phone & Email
Training
Insurance and Professional Fees
Transportation
Subtotal $40,464
Rapid Rehousing Direct Financial Assistance
Rental Assistance
Utility Payments
Security/Utility Deposits
Moving Costs Rental Application Fees
Subtotal $1,186,909
Indirect Costs
Subtotal $161,592
Total $1,777,510
Note: Rent shall not exceed Fair Market Rent for the County of Fresno. Only eligible
expenses 24 CFR 576 (ESG) and CPD Notice 20-08 (ESG-CV) are allowed.
Exhibit B
Page 2 of 3
BUDGET SUMMARY
ORGANIZATION: RH Community Builders
SERVICES: Crossroads Rapid Rehousing
CONTRACT TERM: July 1, 2022 through June 30, 2023 (if term is exercised)
CONTRACT AMOUNT: $2,391,744
Budget Categories Amount
Rapid Rehousing Personnel
Salaries
0.25 FTE Housing Director
1.0 FTE Program Manager
2.0 FTE Housing Case Managers III
2.0 FTE Housing Case Managers II
2.0 FTE Housing Case Managers I
0.10 FTE Financial Analyst 1.0 FTE Office Assistant Payroll Taxes Worker’s Comp
Benefits
Subtotal $537,816
Rapid Rehousing Operations
Operations
Office Supplies
Equipment
Cleaning Supplies
Internet, Phone & Email
Training
Insurance and Professional Fees
Transportation
Subtotal $53,952
Rapid Rehousing Direct Financial Assistance
Rental Assistance
Utility Payments
Security/Utility Deposits
Moving Costs Rental Application Fees
Subtotal $1,582,545
Indirect Costs
Subtotal $217,431
Total $2,391,744
Note: Rent shall not exceed Fair Market Rent for the County of Fresno. Only eligible
expenses 24 CFR 576 (ESG) and CPD Notice 20-08 (ESG-CV) are allowed.
Exhibit B
Page 3 of 3
BUDGET SUMMARY
ORGANIZATION: RH Community Builders
SERVICES: Crossroads Rapid Rehousing
CONTRACT TERM: July 1, 2023 through June 30, 2024 (if term is exercised)
CONTRACT AMOUNT: $2,419,085
Budget Categories Amount
Rapid Rehousing Personnel
Salaries
0.25 FTE Housing Director
1.0 FTE Program Manager
2.0 FTE Housing Case Managers III
2.0 FTE Housing Case Managers II
2.0 FTE Housing Case Managers I
0.10 FTE Financial Analyst 1.0 FTE Office Assistant Payroll Taxes Worker’s Comp
Benefits
Subtotal $562,671
Rapid Rehousing Operations
Operations
Office Supplies
Equipment
Cleaning Supplies
Internet, Phone & Email
Training
Insurance and Professional Fees
Transportation
Subtotal $53,952
Rapid Rehousing Direct Financial Assistance
Rental Assistance
Utility Payments
Security/Utility Deposits
Moving Costs Rental Application Fees
Subtotal $1,582,545
Indirect Costs
Subtotal $219,917
Total $2,419,085
Note: Rent shall not exceed Fair Market Rent for the County of Fresno. Only eligible
expenses 24 CFR 576 (ESG) and CPD Notice 20-08 (ESG-CV) are allowed.
Exhibit C
Page 1 of 2
SELF-DEALING TRANSACTION DISCLOSURE FORM
In order to conduct business with the County of Fresno (hereinafter referred to as “County”), members
of a contractor’s board of directors (hereinafter referred to as “County Contractor”), must disclose any
self-dealing transactions that they are a party to while providing goods, performing services, or both
for the County. A self-dealing transaction is defined below:
“A self-dealing transaction means a transaction to which the corporation is a party and in which one
or more of its directors has a material financial interest”
The definition above will be utilized for purposes of completing this disclosure form.
INSTRUCTIONS
(1)Enter board member’s name, job title (if applicable), and date this disclosure is being made.
(2)Enter the board member’s company/agency name and address.
(3)Describe in detail the nature of the self-dealing transaction that is being disclosed to the
County. At a minimum, include a description of the following:
a.The name of the agency/company with which the corporation has the transaction; and
b.The nature of the material financial interest in the Corporation’s transaction that the
board member has.
(4)Describe in detail why the self-dealing transaction is appropriate based on applicable
provisions of the Corporations Code.
(5)Form must be signed by the board member that is involved in the self-dealing transaction
described in Sections (3) and (4).
Exhibit C
Page 1 of 2
(1)Company Board Member Information:
Name: Date:
Job Title:
(2)Company/Agency Name and Address:
(3)Disclosure (Please describe the nature of the self-dealing transaction you are a party to):
(4)Explain why this self-dealing transaction is consistent with the requirements of Corporations Code 5233 (a):
(5)Authorized Signature
Signature: Date:
THIRTY PERCENT INCOME LIMITS PAGE 10
STATE:CALIFORNIA -------------------30% L O W I N C O M E L I M I T S---------------------------
MEDIAN 1 PERSON 2 PERSON 3 PERSON 4 PERSON 5 PERSON 6 PERSON 7 PERSON 8 PERSON
Bakersfield, CA MSA 59700 14650 16750 18850 20900 22600 24250 25950 27600
Chico, CA MSA 68400 14650 16750 18850 20900 22600 24250 25950 27600
El Centro, CA MSA 56200 14650 16750 18850 20900 22600 24250 25950 27600
Fresno, CA MSA 62800 14650 16750 18850 20900 22600 24250 25950 27600
Hanford-Corcoran, CA MSA 65800 14650 16750 18850 20900 22600 24250 25950 27600
Los Angeles-Long Beach-Anaheim, CA MSA
Los Angeles-Long Beach-Glendale,80000 24850 28400 31950 35450 38300 41150 44000 46800
Santa Ana-Anaheim-Irvine, CA HMF106700 28250 32300 36350 40350 43600 46850 50050 53300
Madera, CA MSA 62900 14650 16750 18850 20900 22600 24250 25950 27600
Merced, CA MSA 66400 14650 16750 18850 20900 22600 24250 25950 27600
Modesto, CA MSA 68900 15000 17150 19300 21400 23150 24850 26550 28250
Napa, CA MSA 101500 23900 27300 30700 34100 36850 39600 42300 45050
Oxnard-Thousand Oaks-Ventura, CA 98800 23600 26950 30300 33650 36350 39050 41750 44450
Redding, CA MSA 69500 14950 17050 19200 21300 23050 24750 26450 28150
Riverside-San Bernardino-Ontario 77500 16600 19000 21350 23700 25600 27500 29400 31300
Sacramento-Roseville-Arden-Arcade, CA MS
Sacramento--Roseville--Arden-Arc91100 19050 21800 24500 27200 29400 31600 33750 35950
Yolo, CA HMFA 88600 18650 21300 23950 26600 28750 30900 33000 35150
Salinas, CA MSA 80900 21350 24400 27450 30500 32950 35400 37850 40300
San Diego-Carlsbad, CA MSA 95100 25450 29100 32750 36350 39300 42200 45100 48000
San Francisco-Oakland-Hayward, CA MSA
Oakland-Fremont, CA HMFA 125600 28800 32900 37000 41100 44400 47700 51000 54300
San Francisco, CA HMFA 149600 38400 43850 49350 54800 59200 63600 68000 72350
San Jose-Sunnyvale-Santa Clara, CA MSA
San Benito County, CA HMFA 90700 20550 23450 26400 29300 31650 34000 36350 38700
San Jose-Sunnyvale-Santa Clara, 151300 34800 39800 44750 49700 53700 57700 61650 65650
San Luis Obispo-Paso Robles-Arro 97800 20550 23500 26450 29350 31700 34050 36400 38750
U.S. Department of Housing and Urban Development. ESG Income Limits. Effective
April 1, 2021. Retrieved from http://www.hudexchange.info/resource/5079/esg-
income-limits/
Note: AMI is updated annually. Subrecipient must use most current HUD AMI.
Exhibit D
Page 1 of 1