HomeMy WebLinkAboutAgreement A-20-464 with Cal OES.pdfCWB 94-6000509
Received 12/1/2020
ML#719580
019-00000-17 019-00000
ENY: 2020-21 Chapter: 6 SL: 18408Item: 0690-102-0890 Pgm: 0385FAIN #: 2018-V2-GX-0029 10/01/17-09/30/21Fund: Federal Trust AL#: 16.575Program: Unserved/Underserved Victim Advocacy and Outreach ProgramMatch Req.: 20% C/IK Based on TPC-Match Waived Project ID: OES18VOCA000012SC: 2020-18408 Amount: $91,222
ENY: 2020-21 Chapter: 6 SL: 18409Item: 0690-102-0890 Pgm: 0385FAIN #: 2019-V2-GX-0053 10/01/18-09/30/22Fund: Federal Trust AL#: 16.575Program: Unserved/Underserved Victim Advocacy and Outreach ProgramMatch Req.: 20% C/IK Based on TPC-Match Waived Project ID: OES19VOCA000012SC: 2020-18409 Amount: $91,222
8
UV20 03 0100
DocuSign Envelope ID: 6BBC740D-05C2-490A-B817-032F7CF13CFD
3/16/2021 3/16/2021
Project Contact Information Cal OES 2-102 (Revised 07/2019)
PROJECT CONTACT INFORMATION
Subrecipient: Subaward #:
Provide the name, title, address, telephone number, and e-mail address for the project
contacts named below.
1.The Project Director for the project:
Name: Title:
Telephone #: Email Address:
Address/City/Zip + 4:
2.The Financial Officer for the project:
Name: Title:
Telephone #: Email Address:
Address/City/Zip + 4:
3.The person having Routine Programmatic responsibility for the project:
Name: Title:
Telephone #: Email Address:
Address/City/Zip + 4:
4.The person having Routine Fiscal responsibility for the project:
Name: Title:
Telephone #: Email Address:
Address/City/Zip + 4:
5.The Executive Director of a Community Based Organization or the Chief Executive
Officer (i.e., chief of police, superintendent of schools) of the implementing
agency:
Name: Title:
Telephone #: Email Address:
Address/City/Zip + 4:
6.The Official Designated by the Governing Board to enter into the Grant Subaward
for the City/County or Community-Based Organization, as stated in Section 15 of
the Grant Subaward Face Sheet:
Name: Title:
Telephone #: Email Address:
Address/City/Zip + 4:
7.The Chair of the Governing Body of the Subrecipient:
Name: Title:
Telephone #: Email Address:
Address/City/Zip + 4:
SIGNATURE AUTHORIZATION
Subaward #: UV20 03 0100
Subrecipient: Fresno County
Implementing Agency: _P_ro_b_a_t_io_n_D_e_p_a_rt_m_e_n_t _______________ _
*The Project Director and Financial Officer are REQUIRED to sign this form.
"Project Director. Joy Thompson •f1nanclal Ofli~er. Greg ~
Signature: 9i ~~SignahJ~~
Date: /c ~ /;zo;u; Date: /okho ~f I
The following persons are authorized to sign
fo~Project Director
mJ)({~~
Signature
Karen Roach
Printed Name
Signature
Printed Name
Signature
Printed Nome
Signature
Printed Name
Signature
Printed Name
Signature Authorization -Col OES 2-103 (Rev. 07 /20 19)
The following persons are authorized to sign
for t h Financial Officer
Printed Name
Signature
Printed Name
Signature
Printed Name
Signature
Printed Name
Signature
Printed Name
CalOES GOVERNOR'S OFFICE OF EMERGENCY SERVICES Grant Subaward Certification of Assurance of Compliance Information and Instructions The Certification of Assurance of Compliance is a binding affirmation that Subrecipients will comply with the following regulations and restrictions: • State and federal civil rights laws, • Drug-Free Workplace, • California Environmental Quality Act, • Lobbying restrictions, • Debarment and Suspension requirements, • Proof of Authority documentation from the city council/governing board, and • Federal grant fund requirements. The Applicant is required to obtain written authorization by the governing body (e.g., County Board of Supervisors, City Council, or Governing Board) granting authority for the Subrecipient/Official Designee to enter into a Grant Subaward (and applicable Grant Subaward Amendments) with Cal OES (see Subrecipient Handbook (SRH) Section 1.005 and Section IV. of this form). The Official Designee (see SRH Section 3.030) and the individual granting that authority (i.e., City/County Financial Officer, City/County Manager, or Governing Board Chair) must sign this form. For State agencies, only the Official Designee must sign this form. Complete all sections of this form and then submit: • As part of the Grant Subaward Application, • With a Grant Subaward Amendment (Cal OES Form 2-213) if a new fund source is being added to the Grant Subaward, (applicable Certification of Assurance of Compliance would be needed), with a Grant Subaward Modification (Cal OES Form 2-223) if the Official Designee or Board Chair changes and the Resolution identifies them by name, and/or • With a Grant Subaward Modification (Cal OES Form 2-223) if the federal program Special Conditions change after the approval of the Grant Subaward. COAOC -VOCA -Cal OES 2-104f (Revised 10/2020)
~£~!.2~S ~ OF EMERGENCY SERVICES Grant Subaward Certification of Assurance of Compliance Victims of Crime Act (VOCA) Victim Assistance Formula Grant Program Grant Subaward #: UV20 03 0100 --------------------------Subrecipient: Fresno County I, Ernest Buddy Mendes (Official Designee; same person as Section 15 of the Grant Subaward Face Sheet) hereby certify that the above Subrecipient is responsible for reviewing the Subrecipient Handbook (SRH) and adhering to all of the Grant Subaward requirements (state and/or federal) as directed by Cal OES including, but not limited to, the following areas: I. Federal Grant Funds -SRH Sections 14.005 Subrecipients expending $750,000 or more in federal grant funds annually are required to secure a single audit pursuant to Office of Management & Budget (0MB) Uniform Guidance 2 Code of Federal Regulations (CFR) Part 200, Subpart F and are allowed to allocate federal funds for the audit costs. [!] Subrecipient expends $750,000 or more in federal funds annually. D Subrecipient does not expend $750,000 or more in federal funds annually II. Equal Employment Opportunity -SRH Section 2.025 It is the public policy of the State of California to promote equal employment opportunity (EEO) by prohibiting discrimination or harassment in employment because of race, color, religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability, medical condition (including cancer and genetic characteristics), genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, age, sexual orientation, veteran and/or military status, protected medical leaves (requested or approved for leave under the Family and Medical Leave Act or the California Family Rights Act), domestic violence victim status, political affiliation, and any other status protected by state or federal law. Subrecipients certify that they will comply with all state and federal requirements regarding EEO, nondiscrimination, and civil rights. EEO Officer: Jean M. Rousseau Title: County Administrative Officer Address: 2281 Tulare Street, Rm 304, Fresno, CA 93721 Telephone Number: ....,.5=5.,_9-....,.6=0=-0-_,_1_,_7....,_l O=-------------------Email Address: jrousseau@fresnocountyca.gov COAOC -VOCA -Cal OES 2-104f (Revised 10/2020)
Page 2 of 15 Ill. Drug-Free Workplace Act of 1990 -SRH Section 2.030 The State of California requires that every person or organization receiving a Grant Subaward or contract shall certify it will provide a drug-free workplace. IV. California Environmental Quality Act (CEQA) -SRH Section 2.035 The California Environmental Quality Act (CEQA) (Public Resources Code, Section 21000 et seq.) requires all Cal OES-funded Subrecipients to certify compliance with CEQA. Subrecipients must certify they have completed, and will maintain on file, the appropriate CEQA compliance documentation. V. Lobbying -SRH Sections 2.040 and 4.105 Grant Subaward funds, property, and funded positions must not be used for any lobbying activities. This includes, but is not limited to, being paid by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the making of any federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal grant or cooperative agreement. VI. Debarment and Suspension -SRH Section 2.045 Subrecipients receiving federal funds must certify that they will adhere to Federal Executive Order 12549, Debarment and Suspension. The Subrecipient certifies that neither the Subrecipient nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of federal benefits by a state or federal court, or voluntarily excluded from covered transactions by any federal department or agency. The Subrecipient certifies that it will not make any Second-Tier Subaward, or enter into any contract greater than $25,000, with parties that are debarred, suspended, or otherwise excluded or ineligible for participation in Federal programs or activities. VII. Proof of Authority from City Council/Governing Board -SRH Section 1.055 Subrecipients accept responsibility for and must comply with the requirement to obtain a signed resolution from governing body (e.g., County Board of Supervisors, City Council, or Governing Board) granting authority for the Subrecipient/Official Designee (see Section 3.030) to enter into a Grant Subaward (and applicable Grant Subaward Amendments) with Cal OES. It is agreed that any liability arising out of the performance of this Grant Subaward, including civil court actions for damages, shall be the responsibility of the Subrecipient and the Official Designee. The State of California and Cal OES disclaim responsibility of COAOC -VOCA -Cal OES 2-104f (Revised 10/2020)
Page 3 of 15 any such liability. Furthermore, it is also agreed that Grant Subaward funds received from Cal OES shall not be used to supplant expenditures controlled by the governing board. Subrecipients are required to obtain written authorization by the governing body (e.g., County Board of Supervisors, City Council, or Governing Board) granting authority for the Subrecipient/Official Designee (see Section 3.030) to enter into a Grant Subaward (and applicable Grant Subaward Amendments) with Cal OES. The Applicant is also required to maintain said written authorization on file and make readily available upon demand. VIII. Civil Rights Compliance -SRH Section 2.020 The Subrecipient complies with all laws that prohibit excluding, denying or discriminating against any person based on actual or perceived race, color, national origin, disability, religion, age, sex, gender identity, and sexual orientation in both the delivery of services and employment practices and does not use federal financial assistance to engage in explicitly religious activities. IX. Federal Victims of Crime Act (VOCA) Victim Assistance Formula Grant Program Special Conditions 1. Applicability of Part 200 Uniform Requirements The Subrecipient must comply with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements") apply to this award from OJP. The Part 200 Uniform Requirements were first adopted by DOJ on December 26, 2014. If this award supplements funds previously awarded by OJP under the same award number (e.g., funds awarded during or before December 2014), the Part 200 Uniform Requirements apply with respect to all funds under that award number (regardless of the award date, and regardless of whether derived from the initial award or a supplemental award) that are obligated on or after the acceptance date of this award. For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards and Subawards ("Subgrants"), see the OJP website at https://ojp.gov /funding/Part200UniformRequirements.htm. Record retention and access: Records pertinent to the award that the Subrecipient must retain --typically for a period of 3 years from the date of submission of the final expenditure report (SF 425), unless a different retention period applies --and to which the Subrecipient must provide access, include performance measurement information, in addition to COAOC -VOCA -Cal OES 2-104f (Revised 10/2020)
Page 4 of 15 the financial records, supporting documents, statistical records, and other pertinent records indicated at 2 C.F.R. 200.333. In the event that an award-related question arises from documents or other materials prepared or distributed by OJP that may appear to conflict with, or differ in some way from, the provisions of the Part 200 Uniform Requirements, the Subrecipient is to contact OJP promptly for clarification. 2. Compliance with DOJ Grants Financial Guide The Subrecipient must to comply with the DOJ Grants Financial Guide. References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OJP website (currently, the "DOJ Grants Financial Guide" available at https://ojp.gov /financialguide/DOJ/index.htm), including any updated version that may be posted during the period of performance. 3. Requirements Pertaining to Prohibited Conduct Related to Trafficking in Persons (including reporting requirements and OJP authority to terminate award) The Subrecipient must comply with all applicable requirements (including requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons, whether on the part of Subrecipients, Subrecipients ("Subgrantees"), or individuals defined (for purposes of this condition) as "employees" of the Subrecipient or of any Subrecipient. The details of the Subrecipient's obligations related to prohibited conduct related to trafficking in persons are posted on the OJP web site at https:// ojp.gov /funding/Explore/ProhibitedConduct-Trafficking .htm (Award condition: Prohibited conduct by Subrecipients and Subrecipients related to trafficking in persons (including reporting requirements and OJP authority to terminate award)), and are incorporated by reference here. 4. Requirements related to System for Award Management and Universal Identifier Requirements The Subrecipient must comply with applicable requirements regarding the System for Award Management (SAM), currently accessible at https://www.sam.gov/. This includes applicable requirements regarding registration with SAM, as well as maintaining the currency of information in SAM. The Subrecipient also must comply with applicable restrictions on Second-Tier Subawards, including restrictions on subawards to entities that do not acquire and provide (to the Subrecipient) the unique entity CO AOC -VOCA -Cal OES 2-104f (Revised 10/2020)
Page 5 of 15 identifier required for SAM registration. The details of the Subrecipient's obligations related to SAM and to unique entity identifiers are posted on the OJP web site at https://ojp.gov /funding/Explore/SAM.htm (Award condition: System for Award Management (SAM) and Universal Identifier Requirements), and are incorporated by reference here. This condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that he or she may own or operate in his or her name). 5. Compliance with Applicable Rules Regarding Approval, Planning, and Reporting of Conferences, Meetings, Trainings, and Other Events The Subrecipient must comply with all applicable laws, regulations, policies, and official DOJ guidance (including specific cost limits, prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses related to conferences ( as that term is defined by DOJ), including the provision of food and/or beverages at such conferences, and costs of attendance at such conferences. Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in the DOJ Grants Financial Guide (currently, as section 3.10 of "Postaward Requirements" in the "DOJ Grants Financial Guide"). 6. Compliance with General Appropriations-Law Restrictions on the Use of Federal Funds The Subrecipient must comply with all applicable restrictions on the use of federal funds set out in federal appropriations statutes. Pertinent restrictions, including from various "general provisions" in the Consolidated Appropriations Act, 2018, are set out at https://ojp.gov /funding/Explore/FYl 8AppropriationsRestrictions.htm, and are incorporated by reference here. Pertinent restrictions, including from various "general provisions" in the Consolidated Appropriations Act, 201 9, are set out at https://ojp.gov /funding/Explore/FY 19 AppropriationsRestrictions.htm, and are incorporated by reference here. Pertinent restrictions, including from various "general provisions" in the Consolidated Appropriations Act, 2020, are set out at https://ojp.gov /funding/Explore/FY20AppropriationsRestrictions.htm, and are incorporated by reference here. CO AOC -VOCA -Cal OES 2-104f (Revised 10/2020)
Page 6 of 15 Should a question arise as to whether a particular use of federal funds by a Subrecipient would or might fall within the scope of an appropriations-law restriction, the Subrecipient is to contact OJP for guidance, and may not proceed without the express prior written approval of OJP. 7. Reporting Potential Fraud, Waste, & Abuse The Subrecipient must promptly refer to DOJ Office of the Inspector General (OIG) any credible evidence that a principal, employee, agent, Subrecipient, contractor, subcontractor, or other person has, in connection with funds under this award --( 1) submitted a claim that violates the False Claims Act; or (2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct. Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be reported to the OIG by--( 1) on line submission accessible via the OIG webpage at https://oig.justice.gov /hotline/contact-grants.htm (select "Submit Report Online"); (2) mail directed to: Office of the Inspector General, U.S. Department of Justice, Investigations Division, 1425 New York Avenue, N.W. Suite 7100, Washington, DC 20530; and/or (3) by facsimile directed to the DOJ OIG Fraud Detection Office (Attn: Grantee Reporting) at (202) 61 6-9881 (fax). Additional information is available from the DOJ OIG website at https://oig.justice.gov /hotline. 8. Restrictions and Certifications Regarding Non-Disclosure Agreements and Related Matters No Subrecipient under this award, or entity that receives a procurement contract or subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (in accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative of a federal department or agency authorized to receive such information. The foregoing is not intended, and shall not be understood by the agency making this award, to contravene requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which relates to sensitive compartmented information), or any other form issued by a federal department or agency governing the nondisclosure of classified information. a. In accepting this award, the Subrecipient: • Represents that it neither requires nor has required internal confidentiality agreements or statements from employees or COAOC -VOCA -Cal OES 2-104f (Revised 10/2020)
Page 7 of 15 contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and • Certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict ( or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of award funds, will provide prompt written notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency. b. If the Subrecipient does or is authorized under this award to make Subawards, procurement contracts, or both: • It represents that ( l) it has determined that no other entity that the Subrecipient's application proposes may or will receive award funds (whether through a Subaward, procurement contract, or subcontract under a procurement contract) either requires or has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict ( or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and (2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and • It certifies that, if it learns or is notified that any Subrecipient, contractor, or subcontractor entity that receives funds under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of award funds to or by that entity, will provide prompt written notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency. 9. Encouragement of Policies to Ban Text Messaging while Driving Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg. 51225 (October l, 2009), the Subrecipient understands that DOJ encourages Subrecipients to adopt COAOC -VOCA -Cal OES 2-104f (Revised l 0/2020)
Page 8 of 15 and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this award, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers. 10. OJP Training Guiding Principles Any training or training materials that the Subrecipient develops or delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees, available at https://ojp.gov /funding/lmplement/TrainingPrinciplesForGrantees-Subgrantees.htm. 11. Requirement to report actual or imminent breach of personally identifiable information (PII) The Subrecipient must have written procedures in place to respond in the event of an actual or imminent "breach" (0MB M-17-12) if it-(1) creates, collects, uses, processes, stores, maintains, disseminates, discloses, or disposes of "personally identifiable information (PII)" (2 CFR 200.79) within the scope of an OJP grant-funded program or activity, or (2) uses or operates a "Federal information system" (0MB Circular A-130). The Subrecipient's breach procedures must include a requirement to report actual or imminent breach of PII to an OJP Program Manager no later than 24 hours after an occurrence of an actual breach, or the detection of an imminent breach. 12. Specific post-award approval required to use a noncompetitive approach in any procurement contract that would exceed $150,000 (for 2018 federal award) or $250,000 (for 2019 & 2020 federal awards) The Subrecipient must comply with all applicable requirements to obtain specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the Simplified Acquisition Threshold ($150,000 [for 2018 federal award] currently, $250,000 [for 2019 & 2020 federal awards]). This condition applies to agreements that --for purposes of federal grants administrative requirements --OJP considers a procurement "contract" (and therefore does not consider a Subaward). The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract under an OJP award are posted on the OJP web site at https://ojp.gov /funding/Explore/NoncompetitiveProcurement.htm (Specific post-award approval required to use a noncompetitive approach in a procurement contract (if contract would exceed $150,000 [for 2018 federal award] and exceed $250,000 [for 2019 & 2020 federal COAOC -VOCA -Cal OES 2-104f (Revised 10/2020)
Page 9 of 15 award]), and are incorporated by reference here. 13. Requirement for Data on Performance and Effectiveness Under the Award The Subrecipient must collect and maintain data that measure the performance and effectiveness of activities under this award. The data must be provided to OJP in the manner (including within the timeframes) specified by OJP in the program solicitation or other applicable written guidance. Data collection supports compliance with the Government Performance and Results Act (GPRA) and the GPRA Modernization Act, and other applicable laws. 14. Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees) The Subrecipient must comply with, and is subject to, all applicable provisions of 41 U.S.C. 4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against an employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a federal grant. The Subrecipient also must inform its employees, in writing (and in the predominant native language of the workforce), of employee rights and remedies under 41 U.S.C. 4712. Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the Subrecipient is to contact the DOJ awarding agency (OJP or OVW, as appropriate) for guidance. 15. VOCA Requirements The Subrecipient must comply with the conditions of the Victims of Crime Act (VOCA) of 1984, sections 1404(0)(2), and 1404(b)(l) and (2), 34 U.S.C. 20103(a)(2) and (b) (1) and (2) (and the applicable program guidelines and regulations), as required. 16. Demographic Data The Subrecipient must collect and maintain information on race, sex, national origin, age, and disability of victims receiving assistance, where such information is voluntarily furnished by the victim. 17. Performance Reports COAOC -VOCA -Cal OES 2-104f (Revised 10/2020)
Page l O of 15 The Subrecipient must submit quarterly performance reports on the performance metrics identified by OVC, and in the manner required by OVC. This information on the activities supported by the award funding will assist in assessing the effects that VOCA Victim Assistance funds have had on services to crime victims within the jurisdiction. 18. Access to Records The Subrecipient must authorize the Office for Victims of Crime (OVC) and/or the Office of the Chief Financial Officer (OCFO), and its representatives, access to and the right to examine all records, books, paper, or documents related to the VOCA grant. 19. All Subawards ("Subgrants") must have specific federal authorization The Subrecipient must comply with all applicable requirements for authorization of any Subaward. This condition applies to agreements that --for purposes of federal grants administrative requirements --OJP considers a "Subaward" (and therefore does not consider a procurement "contract"). The details of the requirement for authorization of any Subaward are posted on the OJP web site at https://ojp.gov /funding/Explore/SubawardAuthorization.htm (Award condition: All Subawards ("Subgrants") must have specific federal authorization), and are incorporated by reference here. 20. Unreasonable restrictions on competition under the award; association with federal government This condition applies with respect to any procurement of property or services that is funded (in whole or in part) by this award regardless of the dollar amount of the purchase or acquisition, the method of procurement, or the nature of any legal instrument used. a. No discrimination, in procurement transactions, against associates of the federal government Consistent with the (DOJ) Part 200 Uniform Requirements --including as set out at 2 C.F.R. 200.300 (requiring awards to be "manage[d] and administer[ed] in a manner so as to ensure that Federal funding is expended and associated programs are implemented in full accordance with U.S. statutory and public policy requirements") and 200.319(0) (generally requiring "[a]II procurement transactions [to] be conducted in a manner providing full and open competition" and forbidding practices "restrictive of competition," such as "[p]lacing unreasonable COAOC -VOCA -Cal OES 2-104f (Revised l 0/2020)
Page 11 of 15 requirements on firms in order for them to qualify to do business" and taking "[a]ny arbitrary action in the procurement process") --no Subrecipient may (in any procurement transaction) discriminate against any person or entity on the basis of such person or entity's status as an "associate of the federal government" ( or on the basis of such person or entity's status as a parent, affiliate, or subsidiary of such an associate), except as expressly set out in 2 C.F.R. 200.319(0) or as specifically authorized by USDOJ. b. Monitoring The Subrecipient's monitoring responsibilities include monitoring of compliance with this condition. c. Allowable costs To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the reasonable, necessary, and allocable costs (if any) of actions designed to ensure compliance with this condition. d. Rules of construction l) The term "associate of the federal government" means any person or entity engaged or employed (in the past or at present) by or on behalf of the federal government --as an employee, contractor or subcontractor, grant Subrecipient or -Subrecipient, agent, or otherwise --in undertaking any work, project, or activity for or on behalf of (or in providing goods or services to or on behalf of) the federal government, and includes any applicant for such employment or engagement, and any person orentity committed by legal instrument to undertake any such work, project, or activity (or to provide such goods or services) in future. 2) Nothing in this condition shall be understood to authorize or require any Subrecipient or any person or other entity, to violate any federal law, including any applicable civil rights or nondiscrimination law. 21. Determination of suitability to interact with participating minors This condition applies to this award if it is indicated --in the application for the award (as approved by DOJ, the DOJ funding announcement (solicitation), or an associated federal statute --that a purpose of some or all of the activities to be carried out under the award is to benefit a set of individuals under 18 years of age. COAOC -VOCA -Cal OES 2-104f (Revised l 0/2020)
Page 12 of 15 The Subrecipient must make determinations of suitability before certain individuals may interact with participating minors. This requirement applies regardless of an individual's employment status. The details of this requirement are posted on the OJP web site at https://ojp.gov /funding/Explore/lnteract-Minors.htm (Award condition: Determination of suitability required, in advance, for certain individuals who may interact with participating minors), and are incorporated by reference here. 22. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination -28 C.F.R. Part 42 The Subrecipient must comply with all applicable requirements of 28 C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that relate to an equal employment opportunity program. 23. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination -28 C.F.R. Part 54 The Subrecipient must comply with all applicable requirements of 28 C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain "education programs." 24. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination -28 C.F.R. Part 38 The Subrecipient must comply with all applicable requirements of 28 C.F.R. Part 38 (as may be applicable from time to time), specifically including any applicable requirements regarding written notice to program beneficiaries and prospective program beneficiaries. Currently, among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination on the basis of religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a religious practice. Part 38, currently, also sets out rules and requirements that pertain to Subrecipient organizations that engage in or conduct explicitly religious activities, as well as rules and requirements that pertain to Subrecipients and Subrecipients that are faith-based or religious organizations. The text of 28 C.F.R. Part 38 is available via the Electronic Code of Federal Regulations (currently accessible at https://www.ecfr.gov/cgi-COAOC -VOCA -Cal OES 2-104f (Revised 10/2020)
Page 13 of 15 bin/ECFR?page=browse), by browsing to Title 28-Judicial Administration, Chapter 1, Part 38, under e-CFR "current" data. 25. Restrictions on "Lobbying" In general, as a matter of federal law, federal funds awarded by OJP may not be used by the Subrecipient, either directly or indirectly, to support or oppose the enactment, repeal, modification, or adoption of any law, regulation, or policy, at any level of government. See 18 U.S.C. 1913. (There may be exceptions if an applicable federal statute specifically authorizes certain activities that otherwise would be barred bylaw.) Another federal law generally prohibits federal funds awarded by OJP from being used by the Subrecipient to pay any person to influence (or attempt to influence) a federal agency, a Member of Congress, or Congress (or an official or employee of any of them) with respect to the awarding of a federal grant or cooperative agreement, Subgrant, contract, subcontract, or loan, or with respect to actions such as renewing, extending, or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law apply, including an exception that applies to Indian tribes and tribal organizations. Should any question arise as to whether a particular use of federal funds by a Subrecipient would or might fall within the scope of these prohibitions, the Subrecipient is to contact OJP for guidance, and may not proceed without the express prior written approval of OJP. 26. Subgrant Award Report (SAR) The Subrecipient must submit a SAR to OVC for each Subrecipient of the VOCA victim assistance funds, within ninety (90) days of awarding funds to the Subrecipient. Subrecipients must submit this information through the automated system. 27. Effect of Failure to Address Audit Issues The Subrecipient understands and agrees that the DOJ awarding agency (OJP or OVW, as appropriate) may withhold award funds, or may impose other related requirements, if ( as determined by the DOJ awarding agency) the Subrecipient does not satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform Requirements ( or by the terms of this Grant Subaward), or other outstanding issues that arise in connection with audits, investigations, or reviews of DOJ awards. 28. Additional DOJ Awarding Agency Requirements (2018, 2019, & 2020) COAOC -VOCA -Cal OES 2-104f (Revised 10/2020)
Page 14 of 15 The Subrecipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency (OJP or OVW, as appropriate) during the period of performance for this award, if the Subrecipient is designated as "high-risk" for purposes of the DOJ high-risk grantee list. 29. Hiring Documents The Subrecipient must keep, maintain, and preserve all documentation (such as Form l-9s or equivalents) regarding the eligibility of employees hired using the fund. COAOC -VOCA -Cal OES 2-104f (Revised 10/2020)
Page 15 of 15
Alf appropriate documentation must be maintained on file by the Subrecipient and
available for Cal OES or public scrutiny upon request. Failure to comply with these
requirements may result In suspension of payments under the grant or termination of
the grant or both and the Subrecipient may be ineligible for Subaward of any future
grants if the Cal OES determines that any of the following has occurred: (1) the
Subrecipient has made false certification, or (2) violates the certification by failing to
carry out the requirements as noted above.
CERTIFICATION
I, the official named below, am the same individual authorized to sign the Grant
Subaward [Section 15 on Grant Subaward Face Sheet], and hereby swear that I
am duly authorized legally to bind the contractor or grant Subrecipient to the
above described certification . I am fully aware that this certification, executed on
the date and in the county below, is made under penalty of perjury under the laws
of the State of California.
Official Designee' s Signature: ..!::~~~=----J.4~-~-:::::~L;J-~..--~L..Jt:.~===:::::::::!:~~..,,,.__-
Official Designee' s Typed Name: _Er_n_e_st_B_u_d_d_y_M_e_n_d_e_s _________ _
Official Designee 's Title : Chairman, Board of Supervisors
Date Executed: \ '\1-~\Nt..e>
Federal Employer ID#: -Federal DUNS#: _93_2_9_53_0_3_7 ___ _
Current System for Award Management (SAM) Expiration Date: 03/04/2021
ATTEST:
Executed in the City /County of: _Fr_e_sn_o _____ _ BERNICE E. SEIDEL
AUTHORIZED BY:
• • •
City Financial Officer
City Manager
Governing Board Chair
Clerk of the Board of Supervisors
County Fr~sno , State of California
By
no::ep~ut~y ..a...L.1...:::~~--
[!] County Financial Officer
• County Manager
Signature : ---.l,~~::i:;.._-=---.!<~4---+-+~~~"'b-''b--"'~"""""'::::;...._ ________ _
Typed Name: Oscar J . Garcia
Title: Auditor-Controller/Treasurer-Tax
COAOC -VOCA -Cal OES 2-104f (Revised 10/2020)
BUDGET CATEGORY AND LINE ITEM DETAIL
Subrecipient: Fresno County
A. Personal Services – Salaries/Employee Benefits VOCA 18 VOCA 19 COST
Victim Witness Advocate - 2 FTE (January 2021 - June 2021)
$4,156 x 12 mon x 2 FTE = $99,744 $49,872 $49,872 $99,744
Benefits: 103.27% x $99,744= $103,006 (will only claim $82,700)$41,350 $41,350 $82,700
Benefits include Unemployment Ins- .04%, Retirement- 70.96%, OASDI- 7.65%,
Workers Comp- .70%, Heatlth Insurance- 23.68%, Benefit Admin- .23%
Personal Section Totals $91,222 $91,222 $182,444
PERSONAL SECTION TOTAL **$182,444
Subaward #: UV20 03 0100
Cal OES 2-106a (Revised 10/2019)
BUDGET CATEGORY AND LINE ITEM DETAIL
Subrecipient: Fresno County
B. Operating Expenses VOCA 18 VOCA 19 COST
Operating Section Totals
OPERATING SECTION TOTAL **
Subaward #: UV20 03 0100
Cal OES 2-106a (Revised 10/2019)
BUDGET CATEGORY AND LINE ITEM DETAIL
Subrecipient: Fresno County
C. Equipment VOCA 18 VOCA 19 COST
Equipment Section Totals
EQUIPMENT SECTION TOTAL **
Category Totals **
Same as Section 12G on the Grant Subaward Face Sheet $91,222 $91,222
$182,444Total Project Cost
Subaward #: UV20 03 0100
Cal OES 2-106a (Revised 10/2019)
Subrecipient: Fresno County Subaward #: UV20 03 0100
Budget Narrative – Cal OES 2-107 (Revised 3/2019)
1
Budget Narrative
The total amount of funds requested in this grant proposal from the
California Governor's Office of Emergency Services (Cal OES) is $182,444. In
order to support our objectives of 1) improved identification of elderly and
dependent adult victims; 2) better community awareness of victims' rights and
available services; 3) increased law enforcement attention on
Unserved/Underserved Victim issues ; 4) establishing connections between the
Fresno County Crime Victim Assistance Center and our rural communities and
cultural groups; and 5) improving services available to elderly and dependent
adult victims of violent crime through a comprehensive inter-agency approach,
the Probation Department proposes two (2) FTE Victim Advocates.
The proposed salaries and benefits include costs for two (2) FTE Victim
Advocates. Salaries projected at actual Range and Step. In an effort to
minimize administrative cost, the implementing agency (Probation Department)
will absorb the cost of training/travel expenses to send the Victim Advocates,
Project Coordinator and Financial Officer to Cal OES required training
conferences or workshops. The salaries associated with the Project Coordinator
and Fiscal Officer attached to this program are paid by funds not associated
with this grant; however, they provide direct services regarding all financial
matters related to the grant, including the budget and any modifications. The
Fiscal Officer also oversees compliance with regulations and procedures
Subrecipient: Fresno County Subaward #: UV20 03 0100
Budget Narrative – Cal OES 2-107 (Revised 3/2019)
2
mandated by the funding source to ensure the appropriate expenditure of
grant funds.
The Victim Advocate position provides all mandated and optional
services to the elderly and/or dependent disabled adult victims to assist them in
coping with the impact of trauma resulting from criminal acts. Other services
include, but are not limited to, outreach into the community to identify more
elderly and dependent adult crime victims for increased referrals, increasing
victims' awareness of their rights and how to contact Victim Advocates for
assistance, and enhancing direct services to rural cities/towns within Fresno
County. Completion of Sixty (60) semester units of academic work from one or
more of the following disciplines: psychology, sociology, criminology or a
related field, is required for this position as well as two (2) years of full-time, paid
work experience in victim services providing intake, counseling, and referral
services. One hundred percent of staff time is committed to the goals and
objectives of this program.
The program does not use sub-contractors or have any unusual
expenditures. No mid-year salary range adjustment is required, as it has been
calculated over a twelve-month period and is reflected in the personal service
section of this report. The operating expenses allow for the maintenance of a
comprehensive center that is responsive to the basic rights and needs of victims
and witnesses within Fresno County. Through the operating component, a fully
functional program staff will be able to provide efficient and effective delivery
Subrecipient: Fresno County Subaward #: UV20 03 0100
Budget Narrative – Cal OES 2-107 (Revised 3/2019)
3
of services which are consistent with the stated goals and objectives outlined in
the grant application. The operating expenses provide for supplies, office
equipment, communication efforts, transportation, public awareness,
education, and other materials required for the implementation of a successful
program.
Subrecipient: Fresno County Subaward #: UV 20 03 0100
Project Narrative – Cal OES 2-108 (Revised 3/2019)
1
Project Narrative
PLAN
1) Describe the plan to provide each of the services listed under the Program
Components for this Program.
The components currently provided through the UV program and
Victim Advocates specifically assigned to work toward the following
objectives are:
1) Improved identification of elderly and dependent adult victims; 2)
Increased community awareness of victims ' rights and available services; 3)
Increased law enforcement attention on UV issues; 4) Establishing
connections between Fresno County Crime Victim Assistance Center
(CVAC) and our rural communities and cultural groups; and 5) improving
services available to elderly and dependent adult victims of violent crime
through a collaborative inter-agency approach.
The overarching goal of the Unserved/Underserved Victim Advocacy
and Outreach Program is to reach elderly and dependent adult victims of
crime and to assist them in coping with impacts and trauma that result from
criminal acts.
CVAC will continue to provide comprehensive, individualized services
to each UV client. Upon initial contact, whether in the community, at CVAC,
remotely, or the Senior Resource Center (SRC), the victim will be assessed to
determine emotional and physical needs. At that time, referrals are made to
Subrecipient: Fresno County Subaward #: UV 20 03 0100
Project Narrative – Cal OES 2-108 (Revised 3/2019)
2
help build trust and ensure the victim's safety, while restoring dignity and self-
esteem.
When appropriate, referrals are made for assistance with food, clothing,
lodging, transportation and other individual needs arising from the
victimization. A small emergency fund, controlled under the guidelines of the
Fresno County Auditor-Controller's office, are maintained at the main office
to assist victims with their immediate needs.
Non-emergency referrals are made according to the initial assessment
and a Victim Advocate will contact each victim to follow-up.
It is a challenge to provide services in the rural areas of Fresno County
because the area is vast, sparsely populated, and has a high percentage of
non-English speaking residents. A coordinated system of targeted efforts
was implemented to help address this need. A vehicle is assigned to the
project and utilized to augment direct services in the field and to address
transportation issues for victims. Contact with victims is made in their homes,
at community agencies, shelters, and other locations to provide immediate
service. Field contacts are with other agency personnel when the
presence of a Victim Advocate is requested by that agency, i.e., law
enforcement, District Attorney, Adult Protective Services, etc., or when
requested by the victim.
Technology has also extended our reach into the County's rural areas.
A laptop computer with internet capabilities provides remote access to
Subrecipient: Fresno County Subaward #: UV 20 03 0100
Project Narrative – Cal OES 2-108 (Revised 3/2019)
3
Probation, Court, District Attorney, Jail, and California Compensation and
Restitution System (CaRES) programs. Victim Advocates working in rural
areas can set up a "mobile office" to enter new cases, update victim
information, obtain court dates, and check application status for victim
compensation.
When elderly and/or dependent disabled adult victim comes to the
Crime Victim Assistance Center located in downtown Fresno for services, a
Victim Advocate and/or trained volunteer will provide the initial crisis
intervention contact. The victim will receive appropriate referrals to
collaborating agencies. In the event of emotional trauma, staff will arrange for
more intensive intervention to meet the immediate needs of the victim. This may
include contacting law enforcement if the safety or well-being of the victim is of
concern which may result in placing a WIC 15703 hold.
The victim will be referred to the specialized Elder/Dependent disabled
adult Victim Advocate. This Victim Advocate will provide additional referrals to
community agencies if needed. Orientation to the Criminal Justice System will
be provided to the victim which may include an explanation of Marsy’s Rights,
court hearings, court support, Victim Impact Statements, restitution, and
restraining orders. Providing these services will help reduce the stress and
confusion that the elderly and dependent disabled adults often experience with
the criminal cases. The Victim Advocate can also act as a liaison for the victim
when dealing with law enforcement, District Attorney, Probation Officer and
Subrecipient: Fresno County Subaward #: UV 20 03 0100
Project Narrative – Cal OES 2-108 (Revised 3/2019)
4
other agencies. The Victim Advocate will provide court support, assistance with
the Victim Impact Statement, and arrange for court escort, if needed. If
needed, the case may be staffed during a multi-disciplinary team meeting
to address any additional needs or concerns regarding the victim.
When appropriate, court support will be provided through an ongoing
information exchange regarding case status and disposition; further,
Victim Advocates will assist with court escort, court testimony, and
delivery of Victim Impact Statements.
CVAC has partnered with the Fresno County Superior Court on a
highly successful pilot project. Weekly, a courtroom is designated to hear
petitions for restraining orders for this population in a more calm, less
crowded and timely setting. Central California Legal Services (CCLS)
occasionally attends court to support the seniors they have assisted with
the restraining order paperwork. However, CCLS does not prepare any
paperwork in court. A Victim Advocate or appropriate volunteer is present
to support elderly victims through the court process on this specialized
calendar. The Victim Advocate or volunteer provides crisis intervention and
referrals as appropriate after the hearing. This innovative collaboration has
been a tremendous benefit to this vulnerable population, and it will
continue as an integral part of this proposal.
Applications for emergency and non-emergency financial
assistance through the California Victim Compensation Board (Cal VCB)
Subrecipient: Fresno County Subaward #: UV 20 03 0100
Project Narrative – Cal OES 2-108 (Revised 3/2019)
5
will be completed by the Victim Advocate. Follow-up tracking of
application status will be provided upon request of the victim. Safety
planning will be addressed with each victim, and referrals made to
support the safety plan, including the preparation of restraining orders,
when appropriate. Victim Advocates will follow- up with every victim on a
safety plan.
Additional services to be offered to victims include assistance with the
return of property, notifications to family, friends, landlords and/or employers;
and intervention by Victim Advocates on the victim's behalf with creditors,
landlords, and/or employers when further hardships are created for the
victim because of the crime.
The program will continue to comply with all ADA requirements. The
SRC is accessible to individuals with disabilities. Further, if an individual
cannot come to the SRC due to a disability, our Victim Advocates make
arrangements to meet the individual at an alternative site to serve the
victim's needs.
Pamphlets and handout materials are printed in a larger font for
individuals with visual disabilities; interpreters and a phone relaying system
can be utilized for those with hearing disabilities.
Outreach is an essential component of the service plan, as improving
community awareness of services leads to an increase in referrals. A
coordinated system of agency referrals has been developed and will
Subrecipient: Fresno County Subaward #: UV 20 03 0100
Project Narrative – Cal OES 2-108 (Revised 3/2019)
6
continue to grow. The Fresno County Sheriff's Office Elder Abuse Unit, Adult
Protective Services, and the Aged Blind and Disabled Medi-Cal Unit, all
have satellite offices at the Senior Resource Center; thus, regular contact
will be made with these agencies regarding protocols and referrals.
A Spanish speaking Victim Advocate has been assigned to make
presentations to the senior and dependent adult populations and
community organizations in the rural areas.
Successful outreach to rural and cultural groups will require working
through individuals, organizations, churches or community centers familiar
to, and trusted by, the group. Victim Advocates will attempt to engage
local rural communities, and organizations serving cultural populations, such
as El Centro Binacional para el Desarrollo lndigena Oaxaqueno, Lao Family
Community of Fresno, Inc., Stone Soup Fresno, and Fresno Center for New
Americans to offer outreach activities and encourage participation in
various community collaborative meetings.
Effectively reducing trauma and crisis caused by a criminal act can be a
difficult challenge. Victim Advocates must be trained to assist crime victims in
the most effective way possible. Ongoing cultural competency training is
provided on issues specifically affecting victims of elder and dependent adult
abuse. Our Victim Advocates have met all the basic training requirements
mandated by the grant. In addition, our Victim Advocates will continue to
attend training to enhance their advocacy skills regarding many types of
Subrecipient: Fresno County Subaward #: UV 20 03 0100
Project Narrative – Cal OES 2-108 (Revised 3/2019)
7
crime, as elderly and dependent disabled adults are impacted by all crimes
as well as criminal abuse. These trainings increase the knowledge base of
our Victim Advocates and, in turn, improve their ability to effectively reduce
trauma resulting from victimization.
Multidisciplinary team building is accomplished through regular
attendance and participation in inter-agency meetings including, but not
limited to: the Elder Abuse Roundtable, Multidisciplinary Team Meetings,
and the Reedley Victim Collaborative Meeting. Ongoing participation in
these meetings and others throughout the community will ensure that
victims' rights remain in the forefront and that collaborative working
relationships with local law enforcement agencies as well as other
community-based organizations are maintained and strengthened.
To improve the service to (and accuracy of statistics gathered on) this
population, trainings and presentations will continue to be provided on-site
at area law enforcement agencies. We request that cases be referred by
age/disability, as well as the specific Penal Code. During these visits, Victim
Advocates will also review updated UV program information and
encourage agencies to provide Marsy's Rights information to each crime
victim and to refer victims to our advocacy program.
Our plan is to maintain contact and continue to nurture existing
relationships between agencies within the Senior Resource Center, as well
as outside the center; including the rural communities. We will continue to
Subrecipient: Fresno County Subaward #: UV 20 03 0100
Project Narrative – Cal OES 2-108 (Revised 3/2019)
8
make presentations to community organizations, agencies, and cultural
groups to inform them of services, our referral system, Victim's
Compensation, and Crime Victims Constitutional Rights. We also plan to
provide information tables at community events to educate the public
about UV services and crime victims' rights. Volunteers are an essential
component of our program and serve in assignments according to their
training, skills and abilities. Each volunteer must pass a background
investigation and receive fingerprint clearance. All volunteer hours are logged
by the volunteer and approved by the supervising Victim Advocate. Logs are
then submitted to the Program Technician monthly.
2) Describe how the changes to the execution of the core Program Components
may have changed since the initial application for funding.
Based on the current success of the initial and subsequent plans,
we have not found the need to develop or implement any new
components or changes. The needs of the population served by this
grant, the dependent disabled adult and elder victims 65 years or older,
are being met with our current components and plan.
3) Identify the progress that has been made in developing a plan for
sustainability that will allow the Program to continue following the end of the
five-year fund cycle.
If funding is eliminated, it will result in the elimination of a
specialized caseload dedicated to the needs of the elderly and/or
Subrecipient: Fresno County Subaward #: UV 20 03 0100
Project Narrative – Cal OES 2-108 (Revised 3/2019)
9
dependent disabled adult victims. At this time, no alternative funding source
has been identified to continue providing the services of this grant, however,
Fresno County Probation Department will continue to search for alternative
funding sources. It is likely the clients served by this grant will be served by the
Cal OES Victim Witness Assistance Program recognizing this will be difficult since
the Victim Witness Assistance Program is already operating at full capacity.
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
SUBRECIPIENT GRANTS MANAGEMENT ASSESSMENT
Subreciplent _F_resno.......,_c __ ou_nty....________ Duns# 932953037 FIPS# 019-00000
Disaster /Program Tttle: Unserved/Underserved Victim Ad11ocacy and Outreach (UV) Program
Performance Period: 01101121 to 12/31/21 Subaward Amount Requested: ...,$_182 ____ ,444 ___ _
Type of Non-Federal Entity (Check Box):• State Gov.@ Local Gov.• JPA • Non-Profit •Tribe
Per Title 2 CFR § 200.331, Cal OES is required to evaluote the risk of noncompliance with federal
statutes, regulations and grant terms and conditions posed by each subrecipient of pass-
through funding. This assessment is made in order to determine and provide an appropriate
level of technical assistance, training, and grant oversight to subrecipients for the award
referenced above.
The following are questions related to your organization's experience in the management of
federal grant awards. This questionnaire must be completed and returned with your grant
application materials.
For purposes of completing this questionnaire, grant manager is the individual who has primary
responsibility for day-to-day administration of the grant, bookkeeper/accounting staff means
the individual who has responsiblllty for reviewing and determining expenditures to be charged
to the grant award, and organization refers to the subreclpient applying for the award, and/or
the governmental implementing agency, as applicable.
Assessment Factors Resa:>onse
1. How many years of experience does your current grant manager have >5 years
managina arants?
2. How many years of experience does your current bookkeeper/accounting >5years
staff have managing grants?
3. How many grants does your organization currently receive? 3-10 grants
4. What is the approximate total dollar amount of all grants your organization
$2,435,000 receives?
5. Are individual staff members assigned to work on multiple grants? Yes
6. Do you use timesheets to track the time staff spend working on specific Yes activities/oroiects?
7. How often does your organization have a financial audit? Annually
8. Has your organization received any audit findings in the last three years? No
9. Do you have a written plan to charge costs to grants? No
1 O. Do you have written procurement policies? Yes
11. Do you get multiple quotes or bids when buying items or services? Sometimes
12. How many years do you maintain receipts, deposits, cancelled checks, 3-5 years invoices, etc.?
13. Do you have procedures to monitor grant funds passed through to other Yes entities?
Certification: This is to certify that, to the best of our knowledge and belief, the data fumished
above is accurate, complete and current.
Si ~ature: (Au~orlzed Agent) Date: \\\~4 \~ r ~/~ -. • ·•-----__ _. .. l&I_. ~-Buddy Mendes.Chairman Phone Number: 559-600-4000
ATTEST VARD #
BERNICE E . SEIDEL
Clerk of the Board of Supervisors
~:uncG:o·~:xaliforn ia Subrecipient Grants Management Assessment (Rev.07/2019)
PROJECT SERVICE AREA INFORMATION
1. COUNTY OR COUNTIES SERVED: Enter the name(s) of the county or
counties served by the project. Put an asterisk where the project's
principal office is located.
Fresno*
2. U.S. CONGRESSIONAL DISTRICT{Sl: Enter the number(s) of the U.S.
Congressional District(s) which the project serves. Put an asterisk for
the district where the project's principal office is located.
4
16*
21
22
3. STATE ASSEMBLY DISTRICT/Sl: Enter the number(s) of the State Assembly
District(s} which the project serves. Put an asterisk for the district
where the project's principal office is located.
23
31 *
4. STATE SENATE DISTRICT(Sl: Enter the number(s) of the State Senate
District[s} that the project serves. Put an asterisk for the district
where the project's principal office is located.
B
12
14*
5. POPULATION OF SERVICE AREA: Enter the total population of the area
served by the project.
1,007,299
Project Service Area Information -Cal OES 2-154 (Revised 7 /2019)
Fresno County Probation Department
Kirk Haynes
Chief Probation Officer
Personnel Development & Research
Probation Division Director
Joy Thompson
Juvenile
Division
Commitment
Division Adult Division Detention
Division
Administration Division
Greg Reinke
Crime Victim Assistance Center
Probation Services Manager
Karen Roach
Victim Witness Grant
Viktoria Grigoryan, Sr. Victim Advocate
Gwen Pfost, Sr. Victim Advocate
Mariell Trauner, Sr. Victim Advocate
Isabel Bolanos, Victim Advocate
Evelyn Espinoza, Victim Advocate
Sarah Barton, Victim Advocate
Hannah Martinez, Victim Advocate
Veronica Fabela, Victim Advocate
Brenda Muniz, Victim Advocate
Kayla Forte, Victim Advocate
Melinda Zavala, Mass Victimization Advocate
Cybil Luna, Victim Advocate
Vacant (1), Victim Advocate
Support
Liana Diaz, Program Tech II
Justin Coulter, Office Assistant I
Mia Castillo, Student Worker/Extra Help
Fionna Romans, Student Worker/Extra Help
Vacant (1), Student Worker/Extra Help
Unserved/Underserved Victim Grant
Debra Gorham, Victim Advocate
Vacant, Victim Advocate
Probation Specialized Units Grant
Jeanette Miller,Victim Advocate
Human Trafficking Grant
Faye Parra, Sr. Victim Advocate
XC Grant
Jessica Munoz, Victim Advocate
Anneli Rios, Victim Advocate
Perla Gurrola, Victim Advocate
Tami Tabacchi, Deputy Probation Officer IV
Financial Services
Supervising Accountant
Norabelle Elegado
Automation
Senior Business
Systems Analyst
David Touma
John Bedell,
IT Analyst IV
Ben Chen,
IT Analyst IV
Shawn Mims,
IT Analyst IV
Russell Pehrson,
Business System
Analyst III
Vacant,
IT Analyst II
Lidia Martinez,
Program Tech. I
VICTIMS OF CRIME ACT (VOCA) VICTIM ASSISTANCE FORMULA GRANT PROGRAM
MATCH WAIVER REQUEST
Cal OES Subrecipients may request a partial or full match waiver. Approval is dependent
on a compelling justification. To request a partial or full match waiver, the Subrecipient must
complete the following:
1. VOCA Victim Assistance Formula Grant Program Award Number: 2018-V2-GX-0029
2. Cal OES Subaward Number: uv20 03 01 oo
3. Subrecipient's Name: Fresno County
4. Grant Subaward Performance Period January 1, 2021 through December 31, 2021
5. VOCA Victim Assistance Funds Awarded: $91,222
6. Amount of Cash Match Proposed (post-Match Waiver): $ o
7. Amount of In-kind Match Proposed (post-Match Waiver): $ o
8. Total Amount of Match Proposed (sum of #6 and #7): $ o
9. Briefly summarize the services provided:
Funding allows two Victim Witness Advocate positions to reach elderly and dependent adult
victims of crime, and assist them in coping with the impacts from criminal acts. Objectives
include to improve identification of elderly and dependent adult victims, increase community
awareness of victims' rights and available services, establish connections with our rural
communities and cultural groups, and improve services available to elderly and dependent
adult victims of violence through a collaboration of agencies.
10. Describe practical and/or logistical obstacles to providing match:
Due to the worldwide coronavirus pandemic, the impact on the local, state and national
economy is unknown and may be significant. Therefore, the Fresno County Administrative
Office has requested Departments to limit expenditures in FY 2020-21 as much as possible to
make additional funding available to help address any downturn in revenues that would
impact next fiscal year resulting from the coronavirus.
11. Describe any local resource constraints to providing match:
Due to the worldwide coronavirus pandemic, the impact on the local, state and national
economy is unknown and may be significant. This could have a significant impact on local
resources. The waiver of the Match would free up funding to help address local funding
constraints resulting from this pandemic.
Approved D
Denied D Unit Chief Name Unit Chief Signature / Date
VICTIMS OF CRIME ACT (VOCA) VICTIM ASSISTANCE FORMULA GRANT PROGRAM
MATCH WAIVER REQUEST
Cal OES Subrecipients may request a partial or full match waiver. Approval is dependent
on a compelling justification. To request a partial or full match waiver, the Subrecipient must
complete the following:
1. VOCA Victim Assistance Formula Grant Program Award Number: 2019-V2-GX-0053
2. Cal OES Subaward Number: UV20 03 0100
3. Subrecipient's Name: Fresno County
4. Grant Subaward Performance Period January l, 2021 through December 3L 2021
5. VOCA Victim Assistance Funds Awarded: $ 91.222
6. Amount of Cash Match Proposed (post-Match Waiver): $ O
7. Amount of In-kind Match Proposed (post-Match Waiver): $ O
8. Total Amount of Match Proposed (sum of #6 and #7): $ o
9. Briefly summarize the services provided:
Funding allows two Victim Witness Advocate positions to reach elderly and dependent adult
victims of crime, and assist them in coping with the impacts from criminal acts. Objectives
include to improve identification of elderly and dependent adult victims, increase community
awareness of victims' rights and available services, establish connections with our rural
communities and cultural groups, and improve services available to elderly and dependent
adult victims of violence through a collaboration of agencies.
l 0. Describe practical and/or logistical obstacles to providing match:
Due to the worldwide coronavirus pandemic, the impact on the local, state and national
economy is unknown and may be significant. Therefore. the Fresno County Administrative
Office has requested Departments to limit expenditures in FY 2020-21 as much as possible to
make additional funding available to help address any downturn in revenues that would
impact next fiscal year resulting from the coronavirus.
11. Describe any local resource constraints to providing match:
Due to the worldwide coronavirus pandemic, the impact on the local, state and national
economy is unknown and may be significant. This could have a significant impact on local
resources. The waiver of the Match would free up funding to help address local funding
constraints resulting from this pandemic.
Approved D
Denied D Unit Chief Name Unit Chief Signature / Date
Use additional pages if necessary.
Operational Agreement Summary - Cal OES 2-160 (Revised 7/2015)
Operational Agreements (OA) Summary Form
List of Agencies/Organizations/Individuals Date OA Signed
(xx/xx/xxxx)
Dates of OA
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