HomeMy WebLinkAboutAgreement A-21-340 with Reading and Beyond.pdf-1-
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A G R E E M E N T
THIS AGREEMENT is made and entered into this day of _________, 2021, by and
between the COUNTY OF FRESNO, a Political Subdivision of the State of California, hereinafter
referred to as "COUNTY", and READING AND BEYOND, a California non-profit corporation,
whose address is 4670 E. Butler Avenue, Fresno, CA 93702, hereinafter referred to as
"SUBRECIPIENT".
W I T N E S S E T H
WHEREAS, COUNTY has a need for CalFresh Employment and Training Services for
recipients of Non-Assistance CalFresh benefits, residing in Fresno County; and
WHEREAS, SUBRECIPIENT represents it has the expertise and is willing to provide said
services pursuant to the terms and conditions of this Agreement; and
WHEREAS, COUNTY and SUBRECIPIENT have agreed to collaborate in the success of the
CalFresh Employment and Training Program; and
WHEREAS, COUNTY, is authorized to enter into an Agreement with SUBRECIPIENT for such
services pursuant to CalFresh Employment and Training and the rules and regulations of the California
Department of Social Services.
NOW, THEREFORE, in consideration of the mutual covenants, terms and conditions herein
contained, the parties hereto agree as follows:
1.SERVICES
A.SUBRECIPIENT shall perform all services as set forth in Exhibit A, Summary of
Services, attached hereto and incorporated herein by this reference.
B.SUBRECIPIENT shall provide services and activities pursuant to the staffing
patterns and program expenses detailed in Exhibit B, Budget Summary, attached hereto and
incorporated herein by this reference.
2.TERM
The term of this Agreement shall commence on July 12, 2021 through and including September
30, 2021.
///
24th August
Agreement No. 21-340
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3.TERMINATION
A.Non-Allocation of Funds
The terms of this Agreement, and the services to be provided hereunder, are contingent
on the approval of funds by the appropriating government agency. Should sufficient funds not be
allocated, the services provided may be modified, or this Agreement terminated, at any time by giving
the SUBRECIPIENT thirty (30) days advance written notice.
B.Breach of Contract
The COUNTY may immediately suspend or terminate this Agreement in whole or in part,
where in the determination of the COUNTY there is:
1)An illegal or improper use of funds.
2)A failure to comply with any term of this Agreement.
3)A substantially incorrect or incomplete report submitted to the COUNTY.
4)Improperly performed service.
In no event shall any payment by the COUNTY constitute a waiver by the COUNTY of
any breach of this Agreement or any default which may then exist on the part of the SUBRECIPIENT.
Neither shall such payment impair or prejudice any remedy available to the COUNTY with respect to
the breach or default. The COUNTY shall have the right to demand of the SUBRECIPIENT the
repayment to the COUNTY of any funds disbursed to the SUBRECIPIENT under this Agreement, which
in the judgment of the COUNTY were not expended in accordance with the terms of this Agreement.
The SUBRECIPIENT shall promptly refund any such funds upon demand.
C.Without Cause
Under circumstances other than those set forth above, this Agreement may be
terminated by SUBRECIPIENT or COUNTY or COUNTY’s Department of Social Services Director, or
designee, upon the giving of thirty (30) days advance written notice of an intention to terminate.
4.COMPENSATION
For actual services provided pursuant to the terms of this Agreement, COUNTY agrees to pay
SUBRECIPIENT and SUBRECIPIENT agrees to receive compensation in accordance with Exhibit B,
Budget Summary. Mandated travel shall be reimbursed based on actual expenditures and mileage
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reimbursement shall be at SUBRECIPIENT’s adopted rate per mile, not to exceed the IRS published
rate. Payment shall be made upon certification or other proof satisfactory to COUNTY’s DSS that
services have actually been performed by SUBRECIPIENT as specified in this Agreement.
In no event shall actual services performed under this Agreement be in excess of Seven
Hundred Fifty Thousand Two Hundred Seventy-Three and No/100 Dollars ($750,273). In addition to
payment for actual services performed, COUNTY shall reimburse SUBRECIPIENT for 50% of the
ancillary/support service reimbursements made and claimed by the SUBRECIPIENT to participants
served by SUBRECIPIENT under this Agreement. SUBRECIPIENT is responsible for paying the other
50% of the ancillary/support service reimbursements made and claimed by the SUBRECIPIENT. Total
ancillary/support service expenditures made and claimed by the SUBRECIPIENT shall not exceed One
Hundred Thirty-Five Thousand and No/100 Dollars ($135,000).
In no event shall the total compensation paid by COUNTY to SUBRECIPIENT under this
Agreement, including for actual services performed and for 50% of the ancillary/support service
reimbursements made and claimed by the SUBRECIPIENT, exceed Eight Hundred Seventeen
Thousand Seven Hundred Seventy-Three and No/100 Dollars ($817,773).
All final claims shall be submitted by SUBRECIPIENT within (60) days following the final
month of service. No action shall be taken by COUNTY on claims submitted beyond the sixty (60) day
closeout period. Any compensation which is not expended by SUBRECIPIENT pursuant to the terms
and conditions of this Agreement shall automatically revert to COUNTY.
It is understood that all expenses incidental to SUBRECIPIENT's performance of
services under this Agreement shall be borne by SUBRECIPIENT. If SUBRECIPIENT should fail to
comply with any provision of the Agreement, COUNTY shall be relieved of its obligation for further
compensation. Any compensation which is not expended by SUBRECIPIENT pursuant to the terms
and conditions of this Agreement shall automatically revert to COUNTY. The services provided by the
SUBRECIPIENT under this Agreement are funded in whole or in part by the State of California. In the
event that funding for these services is delayed by the State Controller, COUNTY may defer payment to
SUBRECIPIENT. The amount of the deferred payment shall not exceed the amount of funding delayed
by the State Controller to the COUNTY. The period of time of the deferral by COUNTY shall not exceed
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the period of time of the State Controller’s delay of payment to COUNTY plus forty-five (45) days.
5.INVOICING
SUBRECIPIENT shall invoice COUNTY’s DSS in arrears by the tenth (10th) of each month for
expenditures incurred and services rendered in the previous month to:
DSSInvoices@fresnocountyca.gov. Payments by COUNTY’s DSS shall be in arrears for actual
services provided during the preceding month, within forty-five (45) days after receipt, verification, and
approval of SUBRECIPIENT’s invoices by COUNTY’s DSS. A monthly activity report shall accompany
the invoice, reflecting services supported by the invoiced expenditures and be in a form and in such
detail as acceptable to the COUNTY’s DSS.
Monthly invoices must be submitted with accompanying back-up documentation, which must
provide proof of payment for all costs billed on the invoice. Expenditures must be billed to the invoice
corresponding to the month in which the expenditure was paid. All expenditures shall be reimbursed on a
cash basis and will not be reimbursed until paid by SUBRECIPIENT. Costs incurred via credit card are not
considered paid until the credit card payment has been made and must be invoiced with verification of
credit card payment included.
At the discretion of COUNTY’s DSS Director or his/her designee, if an invoice is incorrect or is
otherwise not in proper form or detail, COUNTY’s Director or his/her designee shall have the right to
withhold payment as to only that portion of the invoice that is incorrect or improper after five (5) days
prior written notice or email correspondence to SUBRECIPIENT. SUBRECIPIENT agrees to continue to
provide services for a period of ninety (90) days after written or email notification of an incorrect or
improper invoice. If after the ninety (90) day period the invoice has still not been corrected to
COUNTY’s DSS satisfaction, COUNTY or COUNTY’s DSS Director or his/her designee may elect to
terminate this Agreement, pursuant to the termination provisions stated in Section Three (3) of this
Agreement. In addition, for invoices received ninety (90) days after the expiration of each term of this
Agreement or termination of this Agreement, at the discretion of COUNTY’s DSS Director or his/her
designee, COUNTY’s DSS shall have the right to deny payment of any additional invoices received.
6.MODIFICATION
A.Any matters of this Agreement may be modified from time to time by the written
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consent of SUBRECIPIENT and COUNTY without, in any way, affecting the remainder.
B.Notwithstanding the above, changes to line items in the budget, Exhibit B, that do
not exceed ten percent (10%) of the maximum compensation payable to the SUBRECIPIENT, may be
made with the written approval of COUNTY’s Department of Social Services Director, or designee, and
SUBRECIPIENT. Said budget line item changes shall not result in any change to the maximum
compensation amount payable to SUBRECIPIENT, as stated herein.
C.SUBRECIPIENT hereby agrees that changes to the compensation under this
Agreement may be necessitated by a reduction in funding from State or Federal sources.
SUBRECIPIENT further understands that this Agreement is subject to any restrictions, limitations, or
enactments of all legislative bodies which affect the provisions, term, or funding of this Agreement in
any manner.
7.INDEPENDENT CONTRACTOR
In performance of the work, duties and obligations assumed by SUBRECIPIENT under this
Agreement, it is mutually understood and agreed that SUBRECIPIENT, including any and all of
SUBRECIPIENT's officers, agents, and employees, will at all times be acting and performing as an
independent CONTRACTOR, and shall act in an independent capacity and not as an officer, agent,
servant, employee, joint venturer, partner, associate or volunteer of COUNTY. Furthermore, COUNTY
shall have no right to control or supervise or direct the manner or method by which SUBRECIPIENT
shall perform its work and function. However, COUNTY shall retain the right to administer this
Agreement so as to verify that SUBRECIPIENT is performing its obligations in accordance with the
terms and conditions thereof.
SUBRECIPIENT and COUNTY shall comply with all applicable provisions of law and the rules
and regulations, if any, of government authorities having jurisdiction over matters which are directly or
indirectly the subject of this Agreement.
Because of its status as an independent contractor, SUBRECIPIENT shall have absolutely no
right to employment rights and benefits available to COUNTY employees. SUBRECIPIENT shall be
solely liable and responsible for providing to, or on behalf of, its employees all legally-required
employee benefits. In addition, SUBRECIPIENT shall be solely responsible and save COUNTY
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harmless from all matters relating to payment of SUBRECIPIENT's employees, including compliance
with Social Security, withholding and all other regulations governing such matters. It is acknowledged
that during the term of this Agreement, SUBRECIPIENT may be providing services to others unrelated
to COUNTY or to this Agreement.
8. NON-ASSIGNMENT
Neither party shall assign, transfer or subcontract this Agreement nor their rights or duties under
this Agreement without the prior written consent of the other party.
9. HOLD HARMLESS
SUBRECIPIENT agrees to indemnify, save, hold harmless, and at COUNTY'S request, defend
the COUNTY, its officers, agents, and employees from any and all costs and expenses, including
attorney’s fees and court costs, damages, liabilities, claims, and losses occurring or resulting to
COUNTY in connection with the performance, or failure to perform, by SUBRECIPIENT, its officers,
agents, and employees under this Agreement, and from any and all costs and expenses, including
attorney’s fees and court costs, damages, liabilities, claims, and losses occurring or resulting to any
person, firm, or corporation who may be injured or damaged by the performance, or failure to perform,
of SUBRECIPIENT, its officers, agents, or employees and/or CalWORKs Participants under this
Agreement.
The provisions of this Section 9 shall survive termination of this Agreement.
10. INSURANCE
Without limiting the COUNTY's right to obtain indemnification from SUBRECIPIENT or any third
parties, SUBRECIPIENT, at its sole expense, shall maintain in full force and effect, the following
insurance policies or a program of self-insurance, including but not limited to, an insurance pooling
arrangement or Joint Powers Agreement (JPA) throughout the term of the Agreement:
A. Commercial General Liability
Commercial General Liability Insurance with limits of not less than Two Million Dollars
($2,000,000) per occurrence and an annual aggregate of Four Million Dollars ($4,000,000). This policy
shall be issued on a per occurrence basis. COUNTY may require specific coverages including
completed operations, products liability, contractual liability, Explosion-Collapse-Underground, fire,
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legal liability, or any other liability insurance deemed necessary because of the nature of this contract.
B.Automobile Liability
Comprehensive Automobile Liability Insurance with limits of not less than One Million
Dollars ($1,000,000) per accident for bodily injury and for property damages. Coverage should include
any auto used in connection with this Agreement. Coverage should include owned and non-owned
vehicles used in connection with this Agreement.
C.Professional Liability
If SUBRECIPIENT employs licensed professional staff, (e.g., Ph.D., R.N., L.C.S.W.,
M.F.C.C.) in providing services, Professional Liability Insurance with limits of not less than One Million
Dollars ($1,000,000) per occurrence, Three Million Dollars ($3,000,000) annual aggregate.
D.Worker's Compensation
A policy of Worker's Compensation insurance as may be required by the California
Labor Code.
E.Additional Requirements Relating to Insurance
SUBRECIPIENT shall obtain endorsements to the Commercial General Liability
insurance naming the County of Fresno, its officers, agents, and employees, individually and
collectively, as additional insured, but only insofar as the operations under this Agreement are
concerned. Such coverage for additional insured shall apply as primary insurance and any other
insurance, or self-insurance, maintained by COUNTY, its officers, agents and employees shall be
excess only and not contributing with insurance provided under SUBRECIPIENT's policies herein. This
insurance shall not be cancelled or changed without a minimum of thirty (30) days advance written
notice given to COUNTY.
SUBRECIPIENT hereby waives its right to recover from COUNTY, its officers, agents,
and employees any amounts paid by the policy of worker’s compensation insurance required by this
Agreement. SUBRECIPIENT is solely responsible to obtain any endorsement to such policy that may
be necessary to accomplish such waiver of subrogation, but SUBRECIPIENT’s waiver of subrogation
under this paragraph is effective whether or not SUBRECIPIENT obtains such an endorsement.
Within Thirty (30) days from the date SUBRECIPIENT signs and executes this
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Agreement, SUBRECIPIENT shall provide certificates of insurance and endorsement as stated above
for all of the foregoing policies, as required herein, to DSSContractInsurance@fresnocountyca.gov,
ATTN: Contract Analyst, stating that such insurance coverage have been obtained and are in full force;
that the County of Fresno, its officers, agents and employees will not be responsible for any premiums
on the policies; that such Commercial General Liability insurance names the County of Fresno, its
officers, agents and employees, individually and collectively, as additional insured, but only insofar as
the operations under this Agreement are concerned; that such coverage for additional insured shall
apply as primary insurance and any other insurance, or self-insurance, maintained by COUNTY, its
officers, agents and employees, shall be excess only and not contributing with insurance provided
under SUBRECIPIENT's policies herein; and that this insurance shall not be cancelled or changed
without a minimum of thirty (30) days advance, written notice given to COUNTY.
In the event SUBRECIPIENT fails to keep in effect at all times insurance coverage as
herein provided, the COUNTY may, in addition to other remedies it may have, suspend or terminate
this Agreement upon the occurrence of such event.
All policies shall be issued by admitted insurers licensed to do business in the State of
California, and such insurance shall be purchased from companies possessing a current A.M. Best, Inc.
rating of A FSC VII or better.
11.SUBCONTRACTS
Neither party shall assign, transfer or subcontract this Agreement, nor their rights or duties under
this Agreement, without the prior written consent of the other party.
Any transferee, assignee or subcontractor will be subject to all applicable provisions of this
Agreement, and all applicable State and Federal regulations. SUBRECIPIENT shall be held primarily
responsible by COUNTY for the performance of any transferee, assignee or subcontractor unless
otherwise expressly agreed to in writing by COUNTY. The use of subcontractor by SUBRECIPIENT
shall not entitle SUBRECIPIENT to any additional compensation than is provided for under this
Agreement.
12.CONFLICT OF INTEREST
No officer, employee or agent of the COUNTY who exercises any function or responsibility for
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planning and carrying out of the services provided under this Agreement shall have any direct or
indirect personal financial interest in this Agreement. In addition, no employee of the COUNTY shall be
employed by the SUBRECIPIENT under this Agreement to fulfill any contractual obligations with the
COUNTY. The SUBRECIPIENT shall comply with all Federal, State of California and local conflict of
interest laws, statutes and regulations, which shall be applicable to all parties and beneficiaries under
this Agreement and any officer, employee or agent of the COUNTY.
13.DISCLOSURE OF SELF-DEALING TRANSACTIONS
This provision is only applicable if the SUBRECIPIENT is operating as a corporation (a for-profit
or non-profit corporation) or if during the term of this Agreement, the SUBRECIPIENT changes its
status to operate as a corporation.
Members of the SUBRECIPIENT’s Board of Directors shall disclose any self-dealing
transactions that they are a party to while SUBRECIPIENT is providing goods or performing services
under this Agreement. A self-dealing transaction shall mean a transaction to which the SUBRECIPIENT
is a party and in which one or more of its directors has a material financial interest. Members of the
Board of Directors shall disclose any self-dealing transactions that they are a party to by completing
and signing a Self-Dealing Transaction Disclosure Form, attached hereto as Exhibit C and incorporated
herein by reference, and submitting it to the COUNTY prior to commencing with the self-dealing
transaction or immediately thereafter.
14.NON-DISCRIMINATION
During the performance of this Agreement SUBRECIPIENT shall not unlawfully discriminate
against any employee or applicant for employment, or recipient of services, because of ethnic group
identification, gender, gender identity, gender expression, sexual orientation, color, physical disability,
mental disability, medical condition, national origin, race, ancestry, marital status, religion, or religious
creed, pursuant to all applicable State of California and Federal statutes and regulations.
15.RECRUITMENT OF EMPLOYEES AND SERVICES TO CLIENTS
SUBRECIPIENT shall ensure that its employment recruitment efforts, including administrative
and professional staff positions, are carried out so as to adequately reflect the cultural and ethnic
diversity of the population of Fresno County. SUBRECIPIENT shall use their best efforts to serve all
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cultural and ethnic groups residing in Fresno County. SUBRECIPIENT’s employment efforts will be
monitored by COUNTY at periodic intervals.
16.LIMITED ENGLISH PROFICIENCY
SUBRECIPIENT shall provide interpreting and translation services to persons participating in
SUBRECIPIENT’s services who have limited or no English language proficiency, including services to
persons who are deaf or blind. Interpreter and translation services shall be provided as necessary to
allow such participants meaningful access to the programs, services and benefits provided by
SUBRECIPIENT. Interpreter and translation services, including translation of SUBRECIPIENT’s “vital
documents” (those documents that contain information that is critical for accessing SUBRECIPIENT’s
services or are required by law) shall be provided to participants at no cost to the participant.
SUBRECIPIENT shall ensure that any employees, agents, subcontractor, or partners who interpret or
translate for a program participant, or who directly communicate with a program participant in a
language other than English, demonstrate proficiency in the participant’s language and can effectively
communicate any specialized terms and concepts peculiar to SUBRECIPIENT’s services.
17.CONFIDENTIALITY AND SECURITY
All services performed by SUBRECIPIENT under this Agreement shall be in strict conformance
with all applicable Federal, State of California, and/or local laws and regulations relating to
confidentiality. SUBRECIPIENT shall require its employees, agents, officers and subcontractors to
comply with the provisions of Sections 10850 and 14100.2 of the Welfare and Institutions Code, as well
as the California Department of Social Services (CDSS) Manual of Policies and Procedures, Division
19-0000 and the California Department of Health Care Services (DHCS) Medi-Cal Eligibility Procedures
Manual, Section 2H. These Code sections provide that:
A.All applications and records concerning any individual made or kept by any public
officer or agency in connection with the administration of any provision of the Welfare and Institutions
Code relating to Medicaid or any form of public social services for which grants-in-aid are received by
the State of California from the United States government shall be confidential, and shall not be open to
examination for any purpose not directly connected with the administration of such public social
services.
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B.No person shall publish, disclose or use or permit or cause to be published or
disclosed any list of persons receiving public social services, except as is provided by law.
C.No person shall publish, disclose, or use or permit or cause to be published,
disclosed or used any confidential information pertaining to an applicant or recipient, except as is
provided by laws.
D.SUBRECIPIENT shall inform all of its employees, agents, officers and
subcontractors of the above provisions and that any person knowingly and intentionally violating such
provisions is guilty of a misdemeanor.
The current versions of both the DHCS and CDSS Privacy and Security Agreements are
available upon request or can be viewed at: http://www.co.fresno.ca.us/MediCalPrivacy/.
SUBRECIPIENT shall insure that all personally identifiable information (PII), as defined in the
Agreements, concerning program recipients shall be kept confidential and shall not be opened to
examination, publicized, disclosed, or used for any purpose not directly connected with the
administration of the program. SUBRECIPIENT shall use appropriate administrative, physical, and
technical safeguards to protect PII, as set forth in the Agreements. Upon discovery of a breach, security
incident, intrusion, or unauthorized access, use, or disclosure of PII, SUBRECIPIENT shall immediately
report the incident to the COUNTY by calling (559) 600-2300 or E-mailing at
dssprivacyofficer@fresnocountyca.gov. SUBRECIPIENT shall certify that all employees, agents,
officers and subcontractors have received privacy and security training before accessing any PII and
have received refresher training annually, as required by the Agreements.
18.CLEAN AIR AND WATER
In the event the funding under this Agreement exceeds One Hundred Thousand and No/100
Dollars ($100,000.00), SUBRECIPIENT shall comply with all applicable standards, orders or
requirements issued under the Clean Air Act contained in 42 U.S. Code 7601 et seq; the Clean Water
Act contained in 33 U.S. Code 1368 et seq.; and any standards, laws and regulations, promulgated
thereunder. Under these laws and regulations, SUBRECIPIENTS shall assure:
A.No facility shall be utilized in the performance of the Agreement that has been
listed on the Environmental Protection Agency (EPA) list of Violating Facilities.
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B.COUNTY shall be notified prior to execution of this Agreement of the receipt of
any communication from the Director, Office of Federal Activities, U.S. EPA indicating that a facility to
be utilized in the performance of this Agreement is under consideration to be listed on the EPA list of
Violating Facilities.
C.COUNTY and U.S. EPA shall be notified about any known violation of the above
laws.
19.DRUG-FREE WORKPLACE REQUIREMENTS
For purposes of this paragraph, SUBRECIPIENT will be referred to as the “grantee”. By
drawing funds against this grant award, the grantee is providing the certification that is required by
regulations implementing the Drug-Free Workplace Act of 1988, 45 CFR Part 76, Subpart F. These
regulations require certification by grantees that they will maintain a drug-free workplace. False
certification or violation of the certification shall be grounds for suspension of payments, suspension or
termination of grants, or government wide suspension or debarment. SUBRECIPIENT shall also
comply with the requirements of the Drug-Free Workplace Act of 1990 (California Government Code
section 8350 et seq.)
20.CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND
VOLUNTARY EXCLUSION-LOWER TIER COVERED TRANSACTIONS
A.COUNTY and SUBRECIPIENT recognize that Federal assistance funds will be
used under the terms of this Agreement. For purposes of this paragraph, SUBRECIPIENT will be
referred to as the “prospective recipient”.
B.This certification is required by the regulation implementing Executive Order
12549, Debarment and Suspension, 29 CFR Part 98m section 98.510, Participant’s responsibilities.
1)The prospective recipients of Federal assistance funds certified by
entering into this Agreement, that neither they nor their principals are presently debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction
by any Federal department or agency.
2)The prospective recipients of funds agree by entering into this
Agreement, that it shall not knowingly enter into any lower tier covered transaction with a person who is
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debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participation in this transaction by any Federal department or agency with which this transaction
originated.
3)Where the prospective recipients of Federal assistance funds are unable
to certify to any of the statements in this certification, such prospective participant shall attach an
explanation to this Agreement.
4)The prospective recipients shall provide immediate written notice to
COUNTY if at any time prospective recipients learn that their certification in Paragraph Twenty (20) of
this Agreement was erroneous when submitted or has become erroneous by reason of changed
circumstances.
5)The prospective recipients further agree that by entering into this
Agreement, they will include a clause identical to Paragraph Twenty (20) of this Agreement and titled
“Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier
Covered Transactions”, in all lower tier covered transactions and in all solicitations for lower tier
covered transactions.
6)The certification in Paragraph Twenty (20) of this Agreement is a material
representation of fact upon which COUNTY relied in entering into this Agreement.
21.PROHIBITION ON PUBLICITY
None of the funds, materials, property or services provided directly or indirectly under this
Agreement shall be used for SUBRECIPIENT’s advertising, fundraising, or publicity (i.e., purchasing of
tickets/tables, silent auction donations, etc.) for the purpose of self-promotion. Notwithstanding the
above, publicity of the services described in Paragraph One (1) of this Agreement shall be allowed as
necessary to raise public awareness about the availability of such specific services when approved in
advance by the Director or designee and at a cost as provided by SUBRECIPIENT in writing for such
items as written/printed materials, the use of media (i.e., radio, television, newspapers) and any other
related expense(s).
22.STATE ENERGY CONSERVATION
SUBRECIPIENTS must comply with the mandatory standard and policies relating to energy
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efficiency which are contained in the State Energy Conservation Plan issued in compliance with 42
United States (US) Code sections 6321, et. Seq.
23.FRATERNIZATION
SUBRECIPIENT shall establish procedures addressing fraternization between
SUBRECIPIENT’S staff and clients. Such procedures will include provisions for informing
SUBRECIPIENT’S staff and clients regarding fraternization guidelines.
24.INTERPRETATION OF LAWS AND REGULATIONS
COUNTY reserves the right to make final interpretations or clarifications on issues relating to
Federal and State laws and regulations, to ensure compliance.
25.COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS
COUNTY, its officers, consultants, subcontractors, agents and employees shall comply with all
applicable State, Federal and local laws and regulations governing projects that utilize Federal Funds.
26.RECORDS
A.Record Establishment and Maintenance
SUBRECIPIENT shall establish and maintain records in accordance with those
requirements prescribed by COUNTY, with respect to all matters covered by this Agreement.
SUBRECIPIENT shall retain all fiscal books, account records and client files for services performed
under this Agreement for at least three (3) years from date of final payment under this Agreement or
until all State and Federal audits are completed for that fiscal year, whichever is later.
B.Cost Documentation
1)SUBRECIPIENT shall submit to COUNTY within fifteen (15) calendar
days following the end of each month, all fiscal and program reports for that month. SUBRECIPIENT
shall also furnish to COUNTY such statements, records, data and information as COUNTY may request
pertaining to matters covered by this Agreement. In the event that SUBRECIPIENT fails to provide
reports as provided herein, it shall be deemed sufficient cause for COUNTY to withhold payments until
compliance is established.
2)All costs shall be supported by properly executed payrolls, time records,
invoices, vouchers, orders, or any other accounting documents pertaining in whole or in part to this
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Agreement and they shall be clearly identified and readily accessible. The support documentation must
indicate the line budget account number to which the cost is charged.
3)COUNTY shall notify SUBRECIPIENT in writing within thirty (30) days of
any potential State or Federal audit exception discovered during an examination. Where findings
indicate that program requirements are not being met and State or Federal participation in this program
may be imperiled in the event that corrections are not accomplished by SUBRECIPIENT within thirty
(30) days of receipt of such notice from COUNTY, written notification thereof shall constitute
COUNTY’s intent to terminate this Agreement.
C.Service Documentation
SUBRECIPIENT agrees to maintain records to verify services under this Agreement
including names and addresses of clients served, the dates of service and a description of services
provided on each occasion. These records and any other documents pertaining in whole or in part to
this Agreement shall be clearly identified and readily accessible.
D.Use of Data
SUBRECIPIENT shall grant to COUNTY and the United States Department Health and
Human Services the royalty-free, nonexclusive and irrevocable license throughout the world to publish,
translate, reproduce, deliver, perform, dispose of, duplicate, use, disclose in any manner and for any
purpose whatsoever and to authorize others to do so, all subject data now or hereafter covered by
copyright. However, with respect to subject data not originated in the performance of this Agreement,
such license shall be only to the extent that SUBRECIPIENT have the right to grant such licenses
without becoming liable to pay any compensation to others because of such grants. SUBRECIPIENT
shall exert all reasonable effort to advise COUNTY at time of delivery of subject data furnished under
this Agreement, of all possible invasions of the right of privacy therein contained, and of all portions of
such subject data copied from work not composed or produced in the performance of this Agreement
and not licensed under this provision.
As used in this clause, the term “Subject Data” means writing, sound recordings, pictorial
reproductions, drawings, designs or graphic representations, procedural manuals, forms, diagrams,
work flow charts, equipment descriptions, data files and data processing of computer programs, and
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works of any similar nature (whether or not copyrighted or copyrightable) which are first produced or
developed under this Agreement. The term does not include financial reports, cost analyses and
similar information incidental to contract administration.
SUBRECIPIENT shall report to COUNTY promptly and in written detail, each notice of
claim of copyright infringement received by SUBRECIPIENT with respect to all subject data delivered
under this Agreement. SUBRECIPIENT shall not affix any restrictive markings upon any data. If
markings are affixed, COUNTY shall have the right at any time to modify, remove, obliterate or ignore
such markings.
COUNTY shall have access to any report, preliminary findings or data assembled by
SUBRECIPIENTS under this Agreement. In addition, SUBRECIPIENT must receive written permission
from COUNTY prior to publication of any materials developed under this Agreement and file with
COUNTY a copy of all educational and training materials, curricula, audio/visual aids, printed material
and periodicals, assembled pursuant to this Agreement prior to publication.
27.SINGLE AUDIT CLAUSE
A.If SUBRECIPIENT expends Seven Hundred Fifty Thousand Dollars ($750,000)
or more in Federal and Federal flow-through monies, SUBRECIPIENT agrees to conduct an annual
audit in accordance with the requirements of the Single Audit Standards as set forth in Office of
Management and Budget (OMB) Title 2 of the Code of Federal Regulations Part 200. SUBRECIPIENT
shall submit said audit and management letter to COUNTY. The audit must include a statement of
findings or a statement that there were no findings. If there were negative findings, SUBRECIPIENT
must include a corrective action plan signed by an authorized individual. SUBRECIPIENT agrees to take
action to correct any material non-compliance or weakness found as a result of such audit. Such audit
shall be delivered to COUNTY’s DSS, Administration, for review within nine (9) months of the end of any
fiscal year in which funds were expended and/or received for the program. Failure to perform the
requisite audit functions as required by this Agreement may result in COUNTY performing the necessary
audit tasks, or at COUNTY’s option, contracting with a public accountant to perform said audit, or, may
result in the inability of COUNTY to enter into future agreements with SUBRECIPIENT. All audit costs
related to this Agreement are the sole responsibility of SUBRECIPIENT.
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B.A single audit report is not applicable if all SUBRECIPIENT’s Federal contracts
do not exceed the Seven Hundred Fifty Thousand Dollars ($750,000) requirement or SUBRECIPIENT’s
funding is through Drug related Medi-Cal. If a single audit is not applicable, a program audit must be
performed and a program audit report with management letter shall be submitted by SUBRECIPIENT to
COUNTY as a minimum requirement to attest to SUBRECIPIENT’s solvency. Said audit report shall be
delivered to COUNTY’s DSS, Accounting Office, for review no later than nine (9) months after the close
of the fiscal year in which the funds supplied through this Agreement are expended. Failure to comply
with this Act may result in COUNTY performing the necessary audit tasks or contracting with a qualified
accountant to perform said audit. All audit costs related to this Agreement are the sole responsibility of
SUBRECIPIENT who agrees to take corrective action to eliminate any material noncompliance or
weakness found as a result of such audit. Audit work performed by COUNTY under this paragraph shall
be billed to the SUBRECIPIENT at COUNTY cost, as determined by COUNTY’s Auditor-
Controller/Treasurer-Tax Collector.
C.SUBRECIPIENT shall make available all records and accounts for inspection by
COUNTY, the State of California, if applicable, the Comptroller General of the United States, the Federal
Grantor Agency, or any of their duly authorized representatives, at all reasonable times for a period of at
least five (5) years following final payment under this Agreement or the closure of all other pending
matters, whichever is later.
28.TAX EQUITY AND FISCAL RESPONSIBILITY ACT
To the extent necessary to prevent disallowance of reimbursement under section 1861 (v) (1)
(1) (I) of the Social Security Act, (42 U.S.C § 1395x, subd. (v)(1)[I]), until the expiration of four (4) years
after the furnishing of services under this Agreement, SUBRECIPIENT shall make available, upon
written request to the Secretary of the United States Department of Health and Human Services, or
upon request to the Comptroller General of the United States General Accounting Office, or any of their
duly authorized representatives, a copy of this Agreement and such books, documents, and records as
are necessary to certify the nature and extent of the costs of these services provided by
SUBRECIPIENT under this Agreement. SUBRECIPIENT further agrees that in the event
SUBRECIPIENT carries out any of their duties under this Agreement through a subcontract, with a
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value or cost of Ten Thousand and No/100 Dollars ($10,000) or more over a twelve (12) month period,
with a related organization, such Agreement shall contain a clause to the effect that until the expiration
of four (4) years after the furnishing of such services pursuant to such subcontract, the related
organizations shall make available, upon written request to the Secretary of the United Sates General
Accounting Office, or any of their duly authorized representatives, a copy of such subcontract and such
books, documents, and records of such organization as are necessary to verify the nature and extent of
such costs and regulations.
29. CHILD ABUSE REPORTING
SUBRECIPIENT shall utilize a procedure acceptable to COUNTY to ensure that all of
SUBRECIPIENT’S employees, volunteers, consultants, subcontractor or agents performing services
under this Agreement shall report all known or suspected child abuse or neglect to one or more of the
agencies set forth in Penal Code Section 11165.9. This procedure shall include having all of
SUBRECIPIENTS’ employees, volunteers, consultants, subcontractor or agents performing services
under this Agreement sign a statement that he or she knows of and will comply with the reporting
requirements set forth in Penal Code Section 11166. The statement to be utilized by SUBRECIPIENTS
is set forth in Exhibit D, attached hereto and by this reference incorporated herein.
30. PROPERTY OF COUNTY
All purchases over Five Thousand and No/100 Dollars ($5,000.00) made during the life of this
Agreement shall be identified as fixed assets with an assigned COUNTY Accounting Inventory Number.
These fixed assets shall be retained by COUNTY, as COUNTY property, in the event this Agreement is
terminated or upon expiration of this Agreement. The SUBRECIPIENT agrees to participate in an
annual inventory of all COUNTY fixed assets and shall be physically present when fixed assets are
returned to COUNTY possession at the termination or expiration of this Agreement.
31. AUDITS AND INSPECTIONS
The SUBRECIPIENT shall at any time during business hours, and as often as the COUNTY
may deem necessary, make available to the COUNTY for examination all of its records and data with
respect to the matters covered by this Agreement. The SUBRECIPIENT shall, upon request by the
COUNTY, permit the COUNTY to audit and inspect all of such records and data necessary to ensure
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SUBRECIPIENT'S compliance with the terms of this Agreement.
If this Agreement exceeds ten thousand dollars ($10,000.00), SUBRECIPIENT shall be subject
to the examination and audit of the Auditor General for a period of three (3) years after final payment
under contract (Government Code Section 8546.7).
32.NOTICES
The persons and their addresses having authority to give and receive notices under this
Agreement include the following:
County SUBRECIPIENT County of Fresno Luis Santana Director, Department of Social Services Reading and Beyond 205 W. Pontiac Way, Building 2 4670 E. Butler Avenue Clovis, CA. 93612 Fresno, CA. 93727
All notices between the COUNTY and SUBRECIPIENT provided for or permitted under this
Agreement must be in writing and delivered either by personal service, by first-class United States mail,
by an overnight commercial courier service, or by telephonic facsimile transmission. A notice delivered
by personal service is effective upon service to the recipient. A notice delivered by first-class United
States mail is effective three COUNTY business days after deposit in the United States mail, postage
prepaid, addressed to the recipient. A notice delivered by an overnight commercial courier service is
effective one COUNTY business day after deposit with the overnight commercial courier service,
delivery fees prepaid, with delivery instructions given for next day delivery, addressed to the recipient. A
notice delivered by telephonic facsimile is effective when transmission to the recipient is completed
(but, if such transmission is completed outside of COUNTY business hours, then such delivery shall be
deemed to be effective at the next beginning of a COUNTY business day), provided that the sender
maintains a machine record of the completed transmission. For all claims arising out of or related to this
Agreement, nothing in this section establishes, waives, or modifies any claims presentation
requirements or procedures provided by law, including but not limited to the Government Claims Act
(Division 3.6 of Title 1 of the Government Code, beginning with section 810).
33.CHANGE OF LEADERSHIP/MANAGEMENT
In the event of any change in the status of SUBRECIPIENT’s leadership or management,
SUBRECIPIENT shall provide written notice to COUNTY within thirty (30) days from the date of
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change. Such notification shall include any new leader or manager’s name, address and qualifications.
“Leadership or management” shall include any employee, member, or owner of SUBRECIPIENT who
either a) directs individuals providing services pursuant to this Agreement, b) exercises control over the
manner in which services are provided, or c) has authority over SUBRECIPIENT’s finances.
34.GOVERNING LAW
Venue for any action arising out of or related to this Agreement shall only be in Fresno County,
California.
The rights and obligations of the parties and all interpretation and performance of this
Agreement shall be governed in all respects by the laws of the State of California.
35.SEVERABILITY
The provisions of this Agreement are severable. The invalidity or unenforceability of any
one provision in the Agreement shall not affect the other provisions.
36.ELECTRONIC SIGNATURE
The parties agree that this Agreement may be executed by electronic signature as provided in this section.
An “electronic signature” means any symbol or process intended by an individual signing this Agreement to
represent their signature, including but not limited to (1) a digital signature; (2) a faxed version of an original
handwritten signature; or (3) an electronically scanned and transmitted (for example by PDF document) of a
handwritten signature. Each electronic signature affixed or attached to this Agreement (1) is deemed
equivalent to a valid original handwritten signature of the person signing this Agreement for all purposes,
including but not limited to evidentiary proof in any administrative or judicial proceeding, and (2) has the
same force and effect as the valid original handwritten signature of that person. The provisions of this
section satisfy the requirements of Civil Code section 1633.5, subdivision (b), in the Uniform Electronic
Transaction Act (Civil Code, Division 3, Part 2, Title 2.5, beginning with section 1633.1). Each party using a
digital signature represents that it has undertaken and satisfied the requirements of Government Code
section 16.5, subdivision (a), paragraphs (1) through (5), and agrees that each other party may rely upon
that representation. This Agreement is not conditioned upon the parties conducting the transactions under it
by electronic means and either party may sign this Agreement with an original handwritten signature.
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37.ENTIRE AGREEMENT
This Agreement constitutes the entire agreement between the SUBRECIPIENT and COUNTY
with respect to the subject matter hereof and supersedes all previous Agreement negotiations,
proposals, commitments, writings, advertisements, publications, and understanding of any nature
whatsoever unless expressly included in this Agreement.
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1 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first
hereinabove written.
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Contractor
REA~BEYOND
y:~~
Print Name: Luis San tana
Title: Executive Director
Chairman of the Board, or President, or
any Vice-President
By ~~U~
Print Name: Lesley Fairburn
Title: Controller
Secretary (of Corporation), or any Assistant
Secretary, or Chief Financial Officer, or Any
Assistant Treasurer
Mailing Address:
4670 E . Butler Avenue
Fresno, CA 93702
Phone: (559)
Contact: Luis Santana, Executive Director
23 FOR ACCOUNTIN G USE ONLY:
Funds/Subclass: 0001/10000
24 ORG no .: 56107001
25
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Account No.: 7870
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COUNTYjj~
Steve Brandau, Chairman of the Board of
Supervisors of the County of Fresno
ATTEST:
Bernice E. Seidel
Clerk of the Board of Supervisors
County of Fresno, State of California
Exhibit A
Page 1 of 5
SUMMARY OF SERVICES
ORGANIZATION: Reading and Beyond
ADDRESS: 4670 E. Butler Avenue Fresno, CA 93702-4608
CONTACT: Luis Santana, Executive Director
TELEPHONE: (559) 342-8625
SERVICES: CalFresh Employment and Training
CONTRACT PERIOD: July 12, 2021 through September 30, 2021
I.SUMMARY OF SERVICES
Reading and Beyond (RAB) shall provide a CalFresh Employment and Training (CFET)
program for Non-Assistance CalFresh (NACF) recipients. Program components will include
Supervised Job Search, Education, and Retention. Dependent on individual needs, RAB shall
provide additional services to improve employment, including but not limited to, supportive
services, information, and referral services to external partners.
II.TARGET POPULATION
The target population are NACF recipients who reside in Fresno County. Referral to the CFET
program will be dependent on Departmental Eligibility Workers’ determination of the client’s
ability to participate. The majority of services will be provided in metropolitan (metro) Fresno
with services for rural participants delivered as mutually determined in Reedley.
III.CONTRACTOR’s RESPONSIBILITIES
RAB shall provide CFET services to clients referred and enrolled into the program. When a
referral is received, RAB shall review the referral, conduct an intake assessment, and provide
services accordingly. RAB may reverse-refer potential clients to the Department to apply for
CalFresh (CF) benefits, and, if CF benefits are approved, the client may be referred to RAB
for enrollment into the CFET program.
RAB shall ensure all participants enrolled in the CFET program are CalFresh eligible. Eligibility
verification will be completed monthly to ensure participants remain eligible to the program.
RAB will not deny services to any participant sent by the Department that is determined
eligible. RAB will not terminate a participant from the CFET program without first discussing
the reasoning and possible alternatives with the Department.
RAB will ensure that limited English Proficiency (LEP) participants have meaningful, effective
and equal access at every point of contact with program services for threshold languages:
English, Spanish, and Hmong.
Exhibit A
Page 2 of 5
RAB will meet with Department staff as often as needed to exchange pertinent information,
resolve issues, and work together to coordinate services in the best interest of the participant.
Emails shall be responded to within 24 hours.
RAB shall provide the following:
A.Operational Hours
1. Hours of operation are Monday through Friday 8:00am-5:00pm.
B.Intake, Assessment and Orientation
1. A Career and Family Navigator (CFN) with RAB will perform a brief intake of all
referrals sent by the Department within five business days, build the case file, and
accept all appropriate referrals.
2. Assessment and Orientation will be conducted on an individual basis by a CFN,
generally this CFN becomes the case manager. Assessment and Orientation includes:
a)Verification of eligibility for CFET
b)Collection of participant data for the case file
c)Review of RAB policies and procedures
d)Test of Adult Basic Education (TABE)
e)O*Net Skills Assessment
f)Barriers to Success Inventory (BESI)
3.RAB will create an Individual Employment Plan (IEP) for participants which includes:
a)Participation in the appropriate CFET component
b)Services to be provided by RAB
c)An opportunity to change the plan at the request of participant
4.RAB will attempt to contact participants that fail to show for their Assessment and/or
Orientation within five business days. Contact, or attempt thereof, will be made twice
per week for two weeks and may be made by one of the following:
a)Phone call
b)Letter
C.Supervised Job Search
1.RAB will assist participants with building skills required to effectively search for and
obtain employment.
2.RAB will assist participants with enhancing soft skills to obtain and maintain
employment.
3.Curriculum in Supervised Job Search (SJS) includes, but is not limited to the following:
a)Basic computer skills
b)Job search strategies
c)Comprehensive interview preparation
d)Mock interviews
e)Common workplace etiquette
f)Career coaching
g)Job opportunities
h)Financial counseling & budget planning
i)Problem solving for transportation issues
j)Social support development
k)Resume & Cover Letter Preparation
Exhibit A
Page 3 of 5
l)Effective job searching techniques
m)Online and handwritten application processes
n)Face-to-face and telephone interview skills
o)Appropriate dress and hygiene
p)Understanding employer expectations
q)Teamwork
r)Effective communication
s)Problem solving
t)Obtaining and retaining employment
4.RAB will guide participants toward available job opportunities and assist with the
application process as needed.
D.Education
1.Participants determined by their CFN to require additional education may be
provided the following as needed:
a)GED/High School Diploma preparation
b)Adult Basic Education
c)Digital literacy and English as a Second Language
d)Enrollment in appropriate certificate or vocational training programs
e)Enrollment in Fresno Regional Workforce Development Board (WDB)
sponsored trainings
2.Approved institutions can be found at California Community Colleges site
(ccco.edu) or California Adult Education site (caladulted.org). Participants
attending an institution not listed may be pre-approved by the Department.
E.Job Retention
1.RAB will provide case management and reimbursement for job related needs for up to
90 days from the date of employment, including but not limited to:
a)Transportation to and from authorized activities
b)Work-related clothing
c)Work-related tools
d)Work licenses such as job training certifications
2.RAB will make weekly contact with participants to discuss status of employment
including job satisfaction and address any possible concerns the participant may have.
3.If termination from the job occurs, RAB will:
a)Meet with participant to discuss the reason for termination and connect any
issues back to the lessons learned in SJS by reviewing the curriculum.
b)Work with participant to ensure job readiness.
c)Connect participant to new job opportunities.
F.Ancillary/Participant Reimbursement
RAB is required to provide ancillary/participant reimbursement to aid in barrier removal for
participation the CFET program. Allowable reimbursements must be reasonable and
necessary, follow CFET guidelines and be approved by the Department.
G.Disengaged Participants
1.RAB will attempt to contact disengaged participants by:
a)Contacting the participant by phone twice per week for two weeks.
Exhibit A
Page 4 of 5
b)Send a letter to those not reached by phone.
2.Participants will have 10 days from the final notice to schedule and comply with an in-
office appointment or CFET services will be discontinued.
3.RAB will notify DSS within five business days of a participant becoming disengaged.
H.Referrals
RAB will refer participants, when needed, to external supportive services including but not
limited to mental health services, legal assistance, and family counseling.
I.Reedley Participants
1.RAB will provide the same employment and training services that metro is receiving
to rural participants in Reedley. RAB will contact the Department representative in
Reedley to reserve the office space for CFET service delivery.
2.RAB will have access to space to conduct Orientation in the DSS Office located in
Reedley.
3.Services will be provided on a set schedule mutually agreed upon by the Department
and RAB consisting of visits once a month at minimum.
4.Participants will be seen by appointment at the DSS Reedley office.
J.Case Documentation and Reports
RAB will maintain accurate and timely case documentation which includes, but is not
limited to:
1.Job search records
2.Job application, Resume and Cover Letter
3.Employment data entered weekly including:
a)Start date
b)Hours worked per week
c)Pay rate
d)Timesheets/Schedule
5. Component data entered weekly including:
a)Attendance
b)Grade (if applicable to the education component)
c)Completion records
d)Other relevant information pertaining to the component
6. Case narrative including:
a)Chronological record of individual interviews
b)Counseling sessions
c)Referred Services
d)Other relevant contacts with participants
e)Termination summary indicating the reason for termination from the program,
services provided, and outcomes
f)A completion summary indicating services provided and outcomes 7.
Signed and dated IEP
8.Signed and dated Grievance Procedure
RAB will provide participant data reports to the Department on a monthly basis. Requested
data will include, but is not limited to:
1.Number of referrals from the Department
Exhibit A
Page 5 of 5
2.Number of participants that accepted and were enrolled into CFET services
3.Number of participants to become employed
4.Number of participants engaged in each component
IV.COUNTY RESPONSIBILITIES
The Department shall be responsible for referring eligible NACF receiving clients to RAB for
assessment and enrollment to the CFET program.
The Department shall meet with RAB monthly, or more often if necessary, to exchange
pertinent information, resolve issues, and work together to coordinate services in the best
interest of the participant.
V.OUTCOMES
RAB shall meet the following performance outcomes:
1.Participant Enrollment: Enroll at least 50% of NACF recipients referred by the
Department into CFET.
2.Participant Employed: At least 50% of all enrolled CFET participants will find gainful
employment working an average of 20 hours or more per week.
3.Educational or Vocational Program Enrollment: 50% of participants will enroll in an
educational or vocational training program.
4.Educational or Vocational Program Completion: Of the enrolled educational or
vocational participants, 80% will complete their program with the accompanying
certificate.
5.Reduction or Termination of CalFresh Benefits: At least 50% of participants willexperience either a reduction of their CF benefits or termination of benefits due to nolonger meeting income guidelines for eligibility.
Exhibit B
Page 1 of 4
BUDGET SUMMARY
ORGANIZATION: Reading and Beyond
SERVICES: CalFresh Employment and Training
CONTRACT PERIOD: July 12, 2021 through September 30, 2021
CONTRACT AMOUNT: Not to exceed $817,773
BUDGET CATEGORIES ACCOUNT NUMBER AMOUNT
SALARIES & BENEFITS
Salaries 0100 $78,938
Payroll Taxes 0150 $ 6,883
Benefits 0200 $24,101
Salaries & Benefits Subtotal $109,922
SERVICES & SUPPLIES
Insurance 0250 $3,947
Communications 0300 $3,647
Office Expense 0350 $3,000
Office Rental – Facilities 0450 $3,000
Equipment Rental 0400 $0
Tuition 0460 $517,376
Transportation – Mileage 0700 $3,500
Program Supplies/Services 0550 $37,675
Indirect Costs 0850 $68,206
Services & Supplies Subtotal $640,351
Maximum Reimbursement of
Ancillary/Support
$67,500
TOTAL $817,773
Exhibit B
Page 2 of 4
PERSONNEL AND EMPLOYEE BENEFITS
ORGANIZATION: Reading and Beyond
SERVICES: CalFresh Employment and Training
CONTRACT PERIOD: July 12, 2021 through September 30, 2021
CONTRACT AMOUNT: Not to exceed $817,773
PERSONNEL & SALARIES
Title No. of
Persons
% of time
on Project
Total Cost
Senior Manager 1 .10 $3,337
Program Manager 1 1.0 $15,129
Education Navigator 1 1.0 $8,654
Accountant 1 .67 $4,824
Career & Family Navigator 5 1.0 $42,840
Operations Director 1 .20 $4,154
TOTAL COST $78,938
BENEFITS
Employment Benefits & Payroll Taxes Item Total
FICA Payroll Taxes 7.65% $6,039
SDI Payroll Taxes 1.00% $ 789
401K Employment Benefits 4% $3,158
FUTA Payroll Taxes 0.07% $ 55
Health Benefits Employment Benefits 18.38% $13,839
PTO Employment Benefits 9% $7,104
Total Benefits/Payroll Taxes $30,984
TOTAL SALARIES & BENEFITS $109,922
Exhibit B
Page 3 of 4
BUDGET DETAIL
ORGANIZATION: Reading and Beyond
SERVICES: CalFresh Employment and Training
CONTRACT PERIOD: July 12, 2021 through September 30, 2021
CONTRACT AMOUNT: Not to exceed $817,773
ACCOUNT
NUMBER
CATEGORY & DESCRIPTION TOTAL
INSURANCE $3,947
Workers compensation insurance @ $78,938 X .5% =
395;
COMMUNICATION
Telephone @ 50 X 7.97 FTE; Internet @ $60 per 7.97
FTE; Social Solutions (case mgmt. Software) @ $69
per 7.97 FTE; Cell phone allowance @ $80 per month
(2.5).
$3,647
OFFICE EXPENSE
Paper, pens, toner, paperclips, etc. @ $3,000
$3,000
OFFICE RENTAL
Office rent to include a prorated share of repairs and
maintenance, depreciation, utilities, etc. Estimated at
$3,000.
$3,000
TUITION $517,376
Tuition for clients.
TRANSPORTATION
Mileage @ $.56 per mile X 5 FTE X 500 miles X 2.5
months.
$3,500
PROGRAM SUPPLIES
5 Computer monitors for staff @ $215 ea.; 20 hot spot
loaners @ $75 ea.; 20 loaner laptops @ $800 ea.; 20
loaner wireless keyboards @ $130 ea.’ 5 laptops,
mice and computer bags for staff @ $1500 ea.; 20
loaner tablets @$450 ea.
$37,675
OTHER (INDIRECT COSTS) $68,206
TOTAL $640,351
Exhibit B
Page 4 of 4
BUDGET DETAIL – PARTICIPANT REIMBURSEMENT
ORGANIZATION: Reading and Beyond
SERVICES: CalFresh Employment and Training
CONTRACT PERIOD: July 12, 2021 through September 30, 2021
CONTRACT AMOUNT: Not to exceed $817,773
TOTAL SALARIES & BENEFITS: $109,922
TOTAL SERVICE & SUPPLIES: $640,351
MAXIMUM ANCILLARY/SUPPORT SERVICES EXPENDITURES*: $135,000
MAXIMUM CONTRACTOR CASH MATCH REQUIRED: ($67,500)
MAXIMUM CONTRACTOR REIMBURSEMENT: $817,773
*Ancillary/Support Services Reimbursements to Participants May Include:
•Transportation in the form of bus tickets, monthly bus passes, or gas vouchers
•Work clothing and uniforms
•Books and school supplies
•Tuition and other necessary equipment
•Minor Vision correction (such as eye exam, eyeglasses, bifocals, capped at $150
per participant during the FFY)
•Basic dental work (such as teeth cleaning)
•Minor automobile repairs (capped at $250 per participant during the FFY)
•Test fees
•Union Dues
•Licensing and bonding fees
Exhibit C
Page 1 of 2
SELF-DEALING TRANSACTION DISCLOSURE FORM
In order to conduct business with the County of Fresno (hereinafter referred to as “County”),
members of a contractor’s board of directors (hereinafter referred to as “County Contractor”),
must disclose any self-dealing transactions that they are a party to while providing goods,
performing services, or both for the County. A self-dealing transaction is defined below:
“A self-dealing transaction means a transaction to which the corporation is a party and in
which one or more of its directors has a material financial interest”
The definition above will be utilized for purposes of completing this disclosure form.
INSTRUCTIONS
(1)Enter board member’s name, job title (if applicable), and date this disclosure is being
made.
(2)Enter the board member’s company/agency name and address.
(3)Describe in detail the nature of the self-dealing transaction that is being disclosed to
the County. At a minimum, include a description of the following:
a.The name of the agency/company with which the corporation has the
transaction; and
b.The nature of the material financial interest in the Corporation’s transaction that
the board member has.
(4)Describe in detail why the self-dealing transaction is appropriate based on applicable
provisions of the Corporations Code.
(5)Form must be signed by the board member that is involved in the self-dealing
transaction described in Sections (3) and (4).
Exhibit C
Page 2 of 2
(1)Company Board Member Information:
Name: Date:
Job
Title:
(2) Company/Agency Name and Address:
(3) Disclosure (Please describe the nature of the self-dealing transaction you are a party to):
(4)Explain why this self-dealing transaction is consistent with the requirements of Corporations
Code 5233 (a):
(5)Authorized Signature
Signature: Date:
Exhibit D
0872fcfx
NOTICE OF CHILD ABUSE REPORTING LAW
The undersigned hereby acknowledges that Penal Code section 11166 and the
contractual obligations between County of Fresno (COUNTY) and Reading and Beyond
(PROVIDER) related to provision of emergency shelter care services for COUNTY’s
dependent children, requires that the undersigned report all known or suspected child
abuse or neglect to one or more of the agencies set forth in Penal Code (P.C.) section (§)
11165.9.
For purposes of the undersigned’s child abuse reporting requirements, “child
abuse or neglect” includes physical injury inflicted by other than accidental means upon a
child by another person, sexual abuse as defined in P.C. §11165.1, neglect as defined in
P.C. §11165.2, willful cruelty or unjustifiable punishment as defined in P.C. §11165.3,
and unlawful corporal punishment or injury as defined in P.C. §11165.4.
A child abuse report shall be made whenever the undersigned, in his or her
professional capacity or within the scope of his or her employment, has knowledge of or
observes a child whom the undersigned knows or reasonably suspects has been the victim
of child abuse or neglect. (P.C §11166.) The child abuse report shall be made to any
police department or sheriff’s department (not including a school district police or
security department), or to any county welfare department, including Fresno County
Department of Social Services’ 24 Hour CARELINE. (See PC §11165.9.)
For purposes of child abuse reporting, a “reasonable suspicion” means that it is
objectively reasonable for a person to entertain a suspicion, based upon facts that could
cause a reasonable person in a like position, drawing, when appropriate, on his or her
training and experience, to suspect child abuse or neglect. The pregnancy of a child does
not, in and of itself, constitute a basis for reasonable suspicion of sexual abuse. (P.C.
§11166(a)(1).)
Substantial penalties may be imposed for failure to comply with these child abuse
reporting requirements.
Further information and a copy of the law may be obtained from the department
head or designee.
I have read and understand the above statement and agree to comply with the
child abuse reporting requirements.
__________________________________ ________________________
SIGNATURE DATE