HomeMy WebLinkAboutAgreement A-20-426 with Cal OES.pdfDocuSign Envelope ID: 8D5E9E15-B270-4FFA-AC03-9A3E473881DE
1/7/2021 1/8/2021
Agreement No. 20-426
Project Contact Information Cal OES 2-102 (Revised 07/2019)
PROJECT CONTACT INFORMATION
Subrecipient: Subaward #:
Provide the name, title, address, telephone number, and e-mail address for the project
contacts named below.
1.The Project Director for the project:
Name: Title:
Telephone #: Email Address:
Address/City/Zip + 4:
2.The Financial Officer for the project:
Name: Title:
Telephone #: Email Address:
Address/City/Zip + 4:
3.The person having Routine Programmatic responsibility for the project:
Name: Title:
Telephone #: Email Address:
Address/City/Zip + 4:
4.The person having Routine Fiscal responsibility for the project:
Name: Title:
Telephone #: Email Address:
Address/City/Zip + 4:
5.The Executive Director of a Community Based Organization or the Chief Executive
Officer (i.e., chief of police, superintendent of schools) of the implementing
agency:
Name: Title:
Telephone #: Email Address:
Address/City/Zip + 4:
6.The Official Designated by the Governing Board to enter into the Grant Subaward
for the City/County or Community-Based Organization, as stated in Section 15 of
the Grant Subaward Face Sheet:
Name: Title:
Telephone #: Email Address:
Address/City/Zip + 4:
7.The Chair of the Governing Body of the Subrecipient:
Name: Title:
Telephone #: Email Address:
Address/City/Zip + 4:
SIGNATURE AUTHORIZATION
Subaward #: HA20 03 0100
Subrecipient: Fresno County
Implementing Agency: _P_ro_b_a_t_io_n_D_ep'-a_rt_m_e_nt _______________ _
·The Project Director and Financial Officer are REQUIRED to sign this form.
The following persons are authorized to sign
for the Project Director
b!~~l~
Signature
Karen Roach
Printed Name
Signature
Printed Name
Signature
Printed Name
Signature
Printed Name
Signature
Printed Name
Signature Authorization -Col OES 2-103 (Rev. 07/2019)
=--------
The following persons ore authorized to sign
for the financial Officer
Printed Name
Signature
Printed Name
Signature
Printed Name
Signarure
Printed Name
Signature
Printed Name
CERTIFICATION OF ASSURANCE OF COMPLIANCE
Victims of Crime Act (VOCA) Victim Assistance Formula Grant Program
The Applicant must complete a Certification of Assurance of Compliance-VOCA
(Cal OES 2-104f), which includes details regarding federal grant funds, the Equal Employment
Opportunity, Drug Free Workplace Compliance, California Environmental Quality Act,
Lobbying, Debarment and Suspension requirements, Proof of Authority from City
Council/Governing Board, Civil Rights Compliance, and the special conditions for Subaward
with the above mentioned fund. The Applicant is required to submit the necessary
assurances and documentation before finalization of the Grant Subaward. In signing the
Grant Subaward Face Sheet, the Applicant formally notifies Cal OES that the Applicant will
comply with all pertinent requirements.
Resolutions are no longer required as submission documents. Cal OES has incorporated the
resolution into the Certification of Assurance of Compliance, Section VII, entitled, "Proof of
Authority from City Council/Governing Board." The Applicant is required to obtain written
authorization (original signature) from the City Council/Governing board that the official
executing the Grant Subaward is, in fact, authorized to do so, and will maintain said written
authorization on file and readily available upon demand. This requirement does not apply to
state agencies.
Certification of Assurance of Compliance – VOCA Cal OES 2-104f (Rev. 4/2020)
CERTIFICATION OF ASSURANCE OF COMPLIANCE
Victims of Crime Act (VOCA) Victim Assistance Formula Grant Program
Certification of Assurance of Compliance – VOCA Cal OES 2-104f (Rev. 4/2020) 1
I, hereby certify that
(official authorized to sign; same person as Section 15 on Grant Subaward Face Sheet)
Subrecipient:
Implementing Agency:
Project Title:
is responsible for reviewing the Subrecipient Handbook and adhering to all of the Grant
Subaward requirements (state and/or federal) as directed by Cal OES including, but not
limited to, the following areas:
I. Federal Grant Funds
Subrecipients expending $750,000 or more in federal grant funds annually are required
to secure an audit pursuant to Office of Management & Budget (OMB) Uniform
Guidance 2 Code of Federal Regulations (CFR) Part 200, Subpart F and are allowed to
utilize federal grant funds to budget for the audit costs. See Section 8000 of the
Subrecipient Handbook for more detail.
The above named Subrecipient receives $750,000 or more in federal grant funds
annually.
The above named Subrecipient does not receive $750,000 or more in federal grant
funds annually.
II. Equal Employment Opportunity – (Subrecipient Handbook Section 2151)
It is the public policy of the State of California to promote equal employment
opportunity (EEO) by prohibiting discrimination or harassment in employment because
of race, color, religion, religious creed (including religious dress and grooming
practices), national origin, ancestry, citizenship, physical or mental disability, medical
condition (including cancer and genetic characteristics), genetic information, marital
status, sex (including pregnancy, childbirth, breastfeeding, or related medical
conditions), gender, gender identity, gender expression, age, sexual orientation,
veteran and/or military status, protected medical leaves (requesting or approved for
leave under the Family and Medical Leave Act or the California Family Rights Act),
domestic violence victim status, political affiliation, and any other status protected by
state or federal law. Cal OES-funded projects certify that they will comply with all state
and federal requirements regarding equal employment opportunity, nondiscrimination
and civil rights.
Please provide the following information:
Equal Employment Opportunity Officer:
Title:
Address:
Phone:
Email:
Certification of Assurance of Compliance – VOCA Cal OES 2-104f (Rev. 4/2020) 2
III. Drug-Free Workplace Act of 1990 – (Subrecipient Handbook, Section 2152)
The State of California requires that every person or organization subawarded a grant or
contract shall certify it will provide a drug-free workplace.
IV. California Environmental Quality Act (CEQA) – (Subrecipient Handbook, Section 2153)
The California Environmental Quality Act (CEQA) (Public Resources Code, Section
21000 et seq.) requires all Cal OES-funded projects to certify compliance with CEQA.
Projects receiving funding must coordinate with their city or county planning agency to
ensure that the project is compliance with CEQA requirements.
V. Lobbying – (Subrecipient Handbook Section 2154)
Cal OES grant funds, grant property, or grant-funded positions shall not be used for any
lobbying activities, including, but not limited to, being paid by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress,
or an employee of a Member of Congress in connection with the making of any federal
grant, the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any federal grant or cooperative
agreement.
VI. Debarment and Suspension – (Subrecipient Handbook Section 2155)
(This applies to federally-funded grants only.)
Cal OES-funded projects must certify that it and its principals are not presently debarred,
suspended, proposed for debarment, declared ineligible, sentenced to a denial of
federal benefits by a state or federal court, or voluntarily excluded from covered
transactions by any federal department of agency.
VII. Proof of Authority from City Council/Governing Board – (Subrecipient Handbook Section
1350)
The above-named organization (Applicant) accepts responsibility for and must comply
with the requirement to obtain a signed resolution from the City Council/Governing
Board in support of this Program. The Applicant must provide all matching funds
required for said project (including any amendment thereof) under the Program and
the funding terms and conditions of Cal OES, and that any cash match will be
appropriated as required. It is agreed that any liability arising out of the performance of
this Grant Subaward, including civil court actions for damages, shall be the responsibility
of the grant Subrecipient and the authorizing agency. The State of California and Cal
OES disclaim responsibility of any such liability. Furthermore, it is also agreed that grant
funds received from Cal OES shall not be used to supplant expenditures controlled by
the City Council/Governing Board.
Certification of Assurance of Compliance – VOCA Cal OES 2-104f (Rev. 4/2020) 3
The Applicant is required to obtain written authorization from the City
Council/Governing Board that the official executing this Grant Subaward is, in fact,
authorized to do so. The Applicant is also required to maintain said written authorization
on file and readily available upon demand.
VIII. Civil Rights Compliance
The Subrecipient complies with all laws that prohibit excluding, denying or discriminating
against any person based on actual or perceived race, color, national origin, disability,
religion, age, sex, gender identity, and sexual orientation in both the delivery of services
and employment practices and does not use federal financial assistance to engage in
explicitly religious activities.
IX. Special Condition for Grant Subaward with Victims of Crime Act (VOCA) Victim
Assistance Formula Grant Program Funds
1.Applicability of Part 200 Uniform Requirements
The Subrecipient must comply with the Uniform Administrative Requirements,
Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted and
supplemented by DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform
Requirements") apply to this FY 2019 award from OJP.
The Part 200 Uniform Requirements were first adopted by DOJ on December 26,
2014. If this FY 2019 award supplements funds previously awarded by OJP under
the same award number (e.g., funds awarded during or before December
2014), the Part 200 Uniform Requirements apply with respect to all funds under
that award number (regardless of the award date, and regardless of whether
derived from the initial award or a supplemental award) that are obligated on
or after the acceptance date of this FY 2019 award.
For more information and resources on the Part 200 Uniform Requirements as
they relate to OJP awards and Subawards ("Subgrants"), see the OJP website at
https://ojp.gov/funding/Part200UniformRequirements.htm.
Record retention and access: Records pertinent to the award that the
Subrecipient must retain -- typically for a period of 3 years from the date of
submission of the final expenditure report (SF 425), unless a different retention
period applies -- and to which the Subrecipient must provide access, include
performance measurement information, in addition to the financial records,
supporting documents, statistical records, and other pertinent records
indicated at 2 C.F.R. 200.333.
In the event that an award-related question arises from documents or other
materials prepared or distributed by OJP that may appear to conflict with, or
differ in some way from, the provisions of the Part 200 Uniform Requirements, the
Subrecipient is to contact OJP promptly for clarification.
Certification of Assurance of Compliance – VOCA Cal OES 2-104f (Rev. 4/2020) 4
2.Compliance with DOJ Grants Financial Guide
The Subrecipient must to comply with the DOJ Grants Financial Guide.
References to the DOJ Grants Financial Guide are to the DOJ Grants Financial
Guide as posted on the OJP website (currently, the "DOJ Grants Financial
Guide" available at https://ojp.gov/financialguide/DOJ/index.htm), including
any updated version that may be posted during the period of performance.
The Subrecipient must comply with the DOJ Grants Financial Guide.
3.Requirements Pertaining to Prohibited Conduct Related to Trafficking in Persons
(including reporting requirements and OJP authority to terminate award)
The Subrecipient must comply with all applicable requirements (including
requirements to report allegations) pertaining to prohibited conduct related to
the trafficking of persons, whether on the part of Subrecipients, Subrecipients
("Subgrantees"), or individuals defined (for purposes of this condition) as
"employees" of the Subrecipient or of any Subrecipient.
The details of the Subrecipient's obligations related to prohibited conduct
related to trafficking in persons are posted on the OJP web site at
https://ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm (Award
condition: Prohibited conduct by Subrecipients and Subrecipients related to
trafficking in persons (including reporting requirements and OJP authority to
terminate award)), and are incorporated by reference here.
4.Civil Rights and Nondiscrimination
The Subrecipient understands that the federal statutes and regulations
pertaining to civil rights and nondiscrimination and, in addition:
a.The Subrecipient understands that the applicable statutes pertaining to civil
rights will include section 601 of the Civil Rights Act of 1964 (42 U.S.C. §
2000d); section 504 of the Rehabilitation Act of 1973 (29 U.S.C. § 794); section
901 of the Education Amendments of 1972 (20 U.S.C. § 1681); and section
303 of the Age Discrimination Act of 1975 (42 U.S.C. § 6102);
b. The Subrecipient understands that the applicable statutes pertaining to
nondiscrimination may include section 809(c) of Title I of the Omnibus Crime
Control and Safe Streets Act of 1968 (34 U.S.C. §10228(c)); section 1407(e) of
the Victims of Crime Act of 1984 (34 U.S.C. § 20110 (e)) ; section 299A(b) of
the Juvenile Justice and Delinquency Prevention Act of 2002 (34 U.S.C. §
11182(b)); and the grant condition set out at section 40002(b)(13) of the
Violence Against Women Act (34 U.S.C. § 12291(b)(13), which will apply to
all awards made by the Office of Violence Against Women, also may apply
to an award made otherwise; and
Certification of Assurance of Compliance – VOCA Cal OES 2-104f (Rev. 4/2020) 5
c.The Subrecipient understands they must comply with the specific assurances
set out in 29 C.F.R. §§ 42.105 and 42.204.
5.Compliance with Applicable Rules Regarding Approval, Planning, and
Reporting of Conferences, Meetings, Trainings, and Other Events
The Subrecipient must comply with all applicable laws, regulations, policies,
and official DOJ guidance (including specific cost limits, prior approval and
reporting requirements, where applicable) governing the use of federal funds
for expenses related to conferences (as that term is defined by DOJ), including
the provision of food and/or beverages at such conferences, and costs of
attendance at such conferences.
Information on the pertinent DOJ definition of conferences and the rules
applicable to this award appears in the DOJ Grants Financial Guide (currently,
as section 3.10 of "Postaward Requirements" in the "DOJ Grants Financial
Guide").
6.Compliance with General Appropriations-Law Restrictions on the Use of Federal
Funds (FY 2019)
The Subrecipient must comply with all applicable restrictions on the use of
federal funds set out in federal appropriations statutes. Pertinent restrictions,
including from various "general provisions" in the Consolidated Appropriations
Act, 2019, are set out at
https://ojp.gov/funding/Explore/FY19AppropriationsRestrictions.htm, and are
incorporated by reference here.
Should a question arise as to whether a particular use of federal funds by a
Subrecipient would or might fall within the scope of an appropriations-law
restriction, the Subrecipient is to contact OJP for guidance, and may not
proceed without the express prior written approval of OJP.
7.Reporting Potential Fraud, Waste, & Abuse
The Subrecipient must promptly refer to DOJ Office of the Inspector General
(OIG) any credible evidence that a principal, employee, agent, Subrecipient,
contractor, subcontractor, or other person has, in connection with funds under
this award -- (1) submitted a claim that violates the False Claims Act; or (2)
committed a criminal or civil violation of laws pertaining to fraud, conflict of
interest, bribery, gratuity, or similar misconduct. Potential fraud, waste, abuse, or
misconduct involving or relating to funds under this award should be reported to
the OIG by--(1) online submission accessible via the OIG webpage at
https://oig.justice.gov/hotline/contact-grants.htm (select "Submit Report Online");
(2) mail directed to: Office of the Inspector General, U.S. Department of Justice,
Investigations Division, 1425 New York Avenue, N.W. Suite 7100, Washington, DC
Certification of Assurance of Compliance – VOCA Cal OES 2-104f (Rev. 4/2020) 6
20530; and/or (3) by facsimiledirected to the DOJ OIG Fraud Detection Office
(Attn: Grantee Reporting) at (202) 616-9881 (fax).
Additional information is available from the DOJ OIG website at
https://oig.justice.gov/hotline.
8.Restrictions and Certifications Regarding Non-Disclosure Agreements and
Related Matters
No Subrecipient under this award, or entity that receives a procurement
contract or subcontract with any funds under this award, may require any
employee or contractor to sign an internal confidentiality agreement or
statement that prohibits or otherwise restricts, or purports to prohibit or restrict,
the reporting (in accordance with law) of waste, fraud, or abuse to an
investigative or law enforcement representative of a federal department or
agency authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency
making this award, to contravene requirements applicable to Standard Form
312 (which relates to classified information), Form 4414 (which relates to
sensitive compartmented information), or any other form issued by a federal
department or agency governing the nondisclosure of classified information.
a.In accepting this award, the Subrecipient:
o Represents that it neither requires nor has required internal confidentiality
agreements or statements from employees or contractors that currently
prohibit or otherwise currently restrict (or purport to prohibit or restrict)
employees or contractors from reporting waste, fraud, or abuse as
described above; and
o Certifies that, if it learns or is notified that it is or has been requiring its
employees or contractors to execute agreements or statements that
prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of
waste, fraud, or abuse as described above, it will immediately stop any
further obligations of award funds, will provide prompt written notification
to the federal agency making this award, and will resume (or permit
resumption of) such obligations only if expressly authorized to do so by
that agency.
b.If the Subrecipient does or is authorized under this award to make
Subawards, procurement contracts, or both:
o It represents that (1) it has determined that no other entity that the
Subrecipient's application proposes may or will receive award funds
(whether through a Subaward, procurement contract, or subcontract
under a procurement contract) either requires or has required internal
Certification of Assurance of Compliance – VOCA Cal OES 2-104f (Rev. 4/2020) 7
confidentiality agreements or statements from employees or contractors
that currently prohibit or otherwise currently restrict (or purport to prohibit
or restrict) employees or contractors from reporting waste, fraud, or
abuse as described above; and (2) it has made appropriate inquiry, or
otherwise has an adequate factual basis, to support this representation;
and
o It certifies that, if it learns or is notified that any Subrecipient, contractor, or
subcontractor entity that receives funds under this award is or has been
requiring its employees or contractors to execute agreements or
statements that prohibit or otherwise restrict (or purport to prohibit or
restrict), reporting of waste, fraud, or abuse as described above, it will
immediately stop any further obligations of award funds to or by that
entity, will provide prompt written notification to the federal agency
making this award, and will resume (or permit resumption of) such
obligations only if expressly authorized to do so by that agency.
9.Encouragement of Policies to Ban Text Messaging while Driving
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text
Messaging While Driving," 74 Fed. Reg. 51225 (October 1, 2009), the
Subrecipient understands that DOJ encourages Subrecipients to adopt and
enforce policies banning employees from text messaging while driving any
vehicle during the course of performing work funded by this award, and to
establish workplace safety policies and conduct education, awareness, and
other outreach to decrease crashes caused by distracted drivers.
10.OJP Training Guiding Principles
Any training or training materials that the Subrecipient develops or delivers with
OJP award funds must adhere to the OJP Training Guiding Principles for
Grantees and Subgrantees, available at
https://ojp.gov/funding/Implement/TrainingPrinciplesForGrantees-
Subgrantees.htm.
11.Requirement to report actual or imminent breach of personally identifiable
information (PII)
The Subrecipient must have written procedures in place to respond in the event
of an actual or imminent "breach" (OMB M-17-12) if it – (1) creates, collects,
uses, processes, stores, maintains, disseminates, discloses, or disposes of
"personally identifiable information (PII)" (2 CFR 200.79) within the scope of an
OJP grant-funded program or activity, or (2) uses or operates a "Federal
information system" (OMB Circular A-130). The Subrecipient's breach
procedures must include a requirement to report actual or imminent breach of
PII to an OJP Program Manager no later than 24 hours after an occurrence of
an actual breach, or the detection of an imminent breach.
Certification of Assurance of Compliance – VOCA Cal OES 2-104f (Rev. 4/2020) 8
12.Specific post-award approval required to use a noncompetitive approach in
any procurement contract that would exceed $250,000
The Subrecipient must comply with all applicable requirements to obtain
specific advance approval to use a noncompetitive approach in any
procurement contract that would exceed the Simplified Acquisition Threshold
(currently, $250,000). This condition applies to agreements that -- for purposes of
federal grants administrative requirements -- OJP considers a procurement
"contract" (and therefore does not consider a Subaward).
The details of the requirement for advance approval to use a noncompetitive
approach in a procurement contract under an OJP award are posted on the
OJP web site at
https://ojp.gov/funding/Explore/NoncompetitiveProcurement.htm (Award
condition: Specific post-award approval required to use a noncompetitive
approach in a procurement contract (if contract would exceed $250,000)),
and are incorporated by reference here.
13.Requirement for Data on Performance and Effectiveness Under the Award
The Subrecipient must collect and maintain data that measure the
performance and effectiveness of activities under this award. The data must be
provided to OJP in the manner (including within the timeframes) specified by
OJP in the program solicitation or other applicable written guidance. Data
collection supports compliance with the Government Performance and Results
Act (GPRA) and the GPRA Modernization Act, and other applicable laws.
14.Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to
employees)
The Subrecipient must comply with, and is subject to, all applicable provisions
of 41 U.S.C. 4712, including all applicable provisions that prohibit, under
specified circumstances, discrimination against an employee as reprisal for the
employee's disclosure of information related to gross mismanagement of a
federal grant, a gross waste of federal funds, an abuse of authority relating to a
federal grant, a substantial and specific danger to public health or safety, or a
violation of law, rule, or regulation related to a federal grant.
The Subrecipient also must inform its employees, in writing (and in the
predominant native language of the workforce), of employee rights and
remedies under 41 U.S.C. 4712.
Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712
to this award, the Subrecipient is to contact the DOJ awarding agency (OJP or
OVW, as appropriate) for guidance.
Certification of Assurance of Compliance – VOCA Cal OES 2-104f (Rev. 4/2020) 9
15.Victims of Crime Act Requirements
The Subrecipient must comply with the conditions of the Victims of Crime Act
(VOCA) of 1984, sections 1404(a)(2), and 1404(b)(1) and (2), 34 U.S.C.
20103(a)(2) and (b)(1) and (2) (and the applicable program guidelines and
regulations), as required.
16.Demographic Data
The Subrecipient must collect and maintain information on race, sex, national
origin, age, and disability of victims receiving assistance, where such
information is voluntarily furnished by the victim.
17.Performance Reports
The Subrecipient must submit quarterly performance reports on the
performance metrics identified by OVC, and in the manner required by OVC.
This information on the activities supported by the award funding will assist in
assessing the effects that VOCA Victim Assistance funds have had on services
to crime victims within the jurisdiction.
18.Access to Records
The Subrecipient must authorize the Office for Victims of Crime (OVC) and/or
the Office of the Chief Financial Officer (OCFO), and its representatives, access
to and the right to examine all records, books, paper, or documents related to
the VOCA grant.
19.All Subawards ("Subgrants") must have specific federal authorization
The Subrecipient must comply with all applicable requirements for authorization
of any Subaward. This condition applies to agreements that -- for purposes of
federal grants administrative requirements -- OJP considers a "Subaward" (and
therefore does not consider a procurement "contract").
The details of the requirement for authorization of any Subaward are posted on
the OJP web site at
https://ojp.gov/funding/Explore/SubawardAuthorization.htm (Award condition:
All Subawards ("Subgrants") must have specific federal authorization), and are
incorporated by reference here.
20.Unreasonable restrictions on competition under the award; association with
federal government
SCOPE. This condition applies with respect to any procurement of property or
services that is funded (in whole or in part) by this award regardless of the dollar
Certification of Assurance of Compliance – VOCA Cal OES 2-104f (Rev. 4/2020) 10
amount of the purchase or acquisition, the method of procurement, or the
nature of any legal instrument used.
a.No discrimination, in procurement transactions, against associates of the
federal government
Consistent with the (DOJ) Part 200 Uniform Requirements -- including as set
out at 2 C.F.R. 200.300 (requiring awards to be "manage[d] and
administer[ed] in a manner so as to ensure that Federal funding is expended
and associated programs are implemented in full accordance with U.S.
statutory and public policy requirements") and 200.319(a) (generally
requiring "[a]ll procurement transactions [to] be conducted in a manner
providing full and open competition" and forbidding practices "restrictive of
competition," such as "[p]lacing unreasonable requirements on firms in order
for them to qualify to do business" and taking "[a]ny arbitrary action in the
procurement process") -- no Subrecipient may (in any procurement
transaction) discriminate against any person or entity on the basis of such
person or entity's status as an "associate of the federal government" (or on
the basis of such person or entity's status as a parent, affiliate, or subsidiary of
such an associate), except as expressly set out in 2 C.F.R. 200.319(a) or as
specifically authorized by USDOJ.
b.Monitoring
The Subrecipient's monitoring responsibilities include monitoring of
compliance with this condition.
c.Allowable costs
To the extent that such costs are not reimbursed under any other federal
program, award funds may be obligated for the reasonable, necessary, and
allocable costs (if any) of actions designed to ensure compliance with this
condition.
d.Rules of construction
1)The term "associate of the federal government" means any person or
entity engaged or employed (in the past or at present) by or on behalf of
the federal government -- as an employee, contractor or subcontractor,
grant Subrecipient or -Subrecipient, agent, or otherwise -- in undertaking
any work, project, or activity for or on behalf of (or in providing goods or
services to or on behalf of) the federal government, and includes any
applicant for such employment or engagement, and any person or entity
committed by legal instrument to undertake any such work, project, or
activity (or to provide such goods or services) in future.
Certification of Assurance of Compliance – VOCA Cal OES 2-104f (Rev. 4/2020) 11
2)Nothing in this condition shall be understood to authorize or require any
Subrecipient or any person or other entity, to violate any federal law,
including any applicable civil rights or nondiscrimination law.
21. Determination of suitability to interact with participating minors
SCOPE. This condition applies to this award if it is indicated -- in the application
for the award (as approved by DOJ, the DOJ funding announcement
(solicitation), or an associated federal statute -- that a purpose of some or all of
the activities to be carried out under the award is to benefit a set of individuals
under 18 years of age.
The Subrecipient must make determinations of suitability before certain
individuals may interact with participating minors. This requirement applies
regardless of an individual's employment status.
The details of this requirement are posted on the OJP web site at
https://ojp.gov/funding/Explore/Interact-Minors.htm (Award condition:
Determination of suitability required, in advance, for certain individuals who
may interact with participating minors), and are incorporated by reference
here.
22.Compliance with DOJ regulations pertaining to civil rights and
nondiscrimination – 28 C.F.R. Part 42
The Subrecipient must comply with all applicable requirements of 28 C.F.R. Part
42, specifically including any applicable requirements in Subpart E of 28 C.F.R.
Part 42 that relate to an equal employment opportunity program.
23.Compliance with DOJ regulations pertaining to civil rights and
nondiscrimination - 28 C.F.R. Part 54
The Subrecipient must comply with all applicable requirements of 28
C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain
"education programs."
24.Compliance with DOJ regulations pertaining to civil rights and
nondiscrimination - 28 C.F.R. Part 38
The Subrecipient must comply with all applicable requirements of 28
C.F.R. Part 38 (as may be applicable from time to time), specifically including
any applicable requirements regarding written notice to program beneficiaries
and prospective program beneficiaries.
Currently, among other things, 28 C.F.R. Part 38 includes rules that prohibit
specific forms of discrimination on the basis of religion, a religious belief, a
refusal to hold a religious belief, or refusal to attend or participate in a religious
practice. Part 38, currently, also sets out rules and requirements that pertain to
Certification of Assurance of Compliance – VOCA Cal OES 2-104f (Rev. 4/2020) 12
Subrecipient organizations that engage in or conduct explicitly religious
activities, as well as rules and requirements that pertain to Subrecipients and
Subrecipients that are faith-based or religious organizations.
The text of 28 C.F.R. Part 38 is available via the Electronic Code of Federal
Regulations (currently accessible at https://www.ecfr.gov/cgi-
bin/ECFR?page=browse), by browsing to Title 28-Judicial Administration,
Chapter 1, Part 38, under e-CFR "current" data.
25.Restrictions on “Lobbying”
In general, as a matter of federal law, federal funds awarded by OJP may not
be used by the Subrecipient, either directly or indirectly, to support or oppose
the enactment, repeal, modification, or adoption of any law, regulation, or
policy, at any level of government. See 18 U.S.C. 1913. (There may be
exceptions if an applicable federal statute specifically authorizes certain
activities that otherwise would be barred by law.)
Another federal law generally prohibits federal funds awarded by OJP from
being used by the Subrecipient to pay any person to influence (or attempt to
influence) a federal agency, a Member of Congress, or Congress (or an official
or employee of any of them) with respect to the awarding of a federal grant or
cooperative agreement, Subgrant, contract, subcontract, or loan, or with
respect to actions such as renewing, extending, or modifying any such award.
See 31 U.S.C. 1352. Certain exceptions to this law apply, including an exception
that applies to Indian tribes and tribal organizations.
Should any question arise as to whether a particular use of federal funds by a
Subrecipient would or might fall within the scope of these prohibitions, the
Subrecipient is to contact OJP for guidance, and may not proceed without the
express prior written approval of OJP.
26.Subgrant Award Report (SAR)
The Subrecipient must submit a SAR to OVC for each Subrecipient of the VOCA
victim assistance funds, within ninety (90) days of awarding funds to the
Subrecipient. Subrecipients must submit this information through the automated
system.
27.Effect of Failure to Address Audit Issues
The Subrecipient understands and agrees that the DOJ awarding agency (OJP or
OVW, as appropriate) may withhold award funds, or may impose other related
requirements, if (as determined by the DOJ awarding agency) the Subrecipient
does not satisfactorily and promptly address outstanding issues from audits required
by the Part 200 Uniform Requirements (or by the terms of this award), or other
Certification of Assurance of Compliance – VOCA Cal OES 2-104f (Rev. 4/2020) 13
outstanding issues that arise in connection with audits, investigations, or reviews of
DOJ awards.
28.Additional DOJ Awarding Agency Requirements
The Subrecipient agrees to comply with any additional requirements that may be
imposed by the DOJ awarding agency (OJP or OVW, as appropriate) during the
period of performance for this award, if the Subrecipient is designated as "high- risk"
for purposes of the DOJ high-risk grantee list.
29.Hiring Documents
The Subrecipient must keep, maintain, and preserve all documentation (such as
Form I-9s or equivalents) regarding the eligibility of employees hired using the funds.
All appropriate documentation must be maintained on file by the project and available for
Cal OES or public scrutiny upon request. Failure to comply with these requirements may
result in suspension of payments under the grant or termination of the grant or both and the
Subrecipient may be ineligible for Subaward of any future grants if the Cal OES determines
that any of the following has occurred: (1) the Subrecipient has made false certification, or
(2) violates the certification by failing to carry out the requirements as noted above.
[ CERTIFICATION
I, the official named below, am the same individual authorized to sign the Grant Subaward
[Section 15 on Grant Subaward Face Sheet], and hereby swear that I am duly authorized
legally to bind the contractor or grant Subrecipient to the above described certification. I
am fully aware that this certification, executed on the date and in the county below, is
made under penalty of perjury under the laws of the State of California.
Authorized Official's Signature: E £4-t-. I ~ ?::v,
Authorized Official's Typed Name: Ernest Buddy Men cfe; .
Authorized Official's Title:Chairman, Board of Supervisors
Date Executed: \y 1.0 ru n.Q
A ==
Federal Employer ID #----Federal DUNS #_9_32_9_5_3_0_3_7 _____ _
Current System for Award Management (SAM) Expiration Dote.--:0_3_/_0_4/_2_0_2_1 ____ _
Executed in the City/County of:_F_re_s_n_o ______ _ ATTEST:
~====================== BERNICE E. SEIDEL Cler k of the Board of Supervisors
AUTHORIZED BY: (not applicable to State agencies)
~:un~, w lifornia
Deputy =v-
D City Financial Officer
D City Manager
D Governing Board Chair
~ County Financial Officer
D County Manager
r I
Signature: t("') _~_~6..:; \\½ -=---..4~Lc.+,..{ ...... L-.....L~,, ______ 1A.. _____ _
Typed Name: ~Garcia J ,L
Title: Auditor-Controllerffreasurer-Tax Collector
Certification of Assurance of Compliance -VOCA Col OES 2-104f (Rev . 4/2020) 14
=
Subrecipient: Fresno County Subaward #: HA20 03 0100
Budget Narrative – Cal OES 2-107 (Revised 3/2019)
1
Budget Narrative
In order to support the goals and objectives of providing direct services to
the Human Trafficking Advocacy (HA) Program, Fresno County Probation is
applying to the California Office of Emergency Services (Cal OES) for a $154,500
Human Trafficking Advocacy Program.
If awarded, the Fresno Probation Department grant funds will provide one
(1) FTE permanent Senior Victim Advocate, which is included in the Personal
Services – Salaries/Employee Benefits section. The salary of the position is
projected at the actual Range and Step and is subject to mid-year adjustments
for the position incumbent. The Senior Victim Advocate position requires
bachelor’s degree in one or more of the following disciplines: psychology,
sociology, criminology or a related field or a total of 60 semester units of
academic work and two years of experience in victim advocacy.
The Senior Victim/Witness Advocate position will maintain a caseload of
human trafficking victims, provide emergency assistance and informal
counseling in response to needs of victims, assist in relocation services as
needed, interview victims to determine eligibility for services from the Crime
Victim Assistance Center, assist crime victims with claims for financial assistance,
interpret and explain laws and regulations governing victims’ rights, the criminal
justice center, and court proceedings, conduct presentations to law
enforcement, schools, community and justice system agencies, victim groups,
and professional groups, prepare Victim Impact Statements for Court,
Subrecipient: Fresno County Subaward #: HA20 03 0100
Budget Narrative – Cal OES 2-107 (Revised 3/2019)
2
accompany crime victims and witnesses to court, provide support and
assistance during court proceedings, refer victims for psychological, physical,
medical, or social services, provide human trafficking training to less
experienced staff, and prepare correspondence to victims, state agencies, and
local agencies. One hundred percent of the Senior Victim/Witness Advocate
position is committed to providing direct services for this grant program.
The Operating Expenses include costs to provide direct services to victims
including emergency/transitional housing and emergency assistance (food,
clothing, and other items). Telephone, data processing (computer rental,
Microsoft Enterprise License, etc.) and office supplies and equipment to be used
by the Senior Victim/Witness Advocate assigned this grant are also included. In
addition, the Operating Expenses include funding for the Senior Victim/Witness
Advocate to attend trainings on Human Trafficking and provide Outreach to the
community to promote the available services (e.g. radio and television).
In order to minimize administration costs and support direct services to
victims, the implementing agency (Probation Department) absorbs operating
expenses, including, in part, liability insurance, PeopleSoft financial charges
(financial system), and costs associated with building maintenance. The
salaries of the Project Director and Financial Officer are not paid by funds from
this grant; however, they provide direct services regarding the fiscal
requirements of this grant. The Financial Officer reviews documents for financial
matters required by the grant, prepares the budget and any modifications,
Subrecipient: Fresno County Subaward #: HA20 03 0100
Budget Narrative – Cal OES 2-107 (Revised 3/2019)
3
monitors compliance with regulations and procedures mandated by the
funding source, and ensures the appropriate expenditure of grant funds.
Volunteer services will also be available to assist the victim population.
Many of the volunteers will come from Fresno State University and will likely have
a Bachelor’s degree/certificate in Victimology. In addition, volunteers may
come from other higher education institutions. The Probation Department
recruits volunteers through colleges, job fairs, community presentations and
service agencies. Volunteers are required to complete an application similar to
an employment application and agree to submit to a background check.
Subrecipient: Fresno County Subaward #: HA20 03 0100
Project Narrative – Cal OES 2-108 (Revised 3/2019)
1
Project Narrative
Plan
1) Describe how the Subrecipient plans to identify and respond to the holistic
needs of human trafficking victims, including both sex and labor trafficking
victims. Address changes needed to continue providing the required Program
Components during the Covid-19 pandemic.
In an effort to deliver a streamlined and consistent service level, a full-time
experienced Senior Victim/Witness Advocate has been assigned to manage
and implement the project in relation to providing services to victims of human
trafficking, both sex and labor trafficking. This Senior Victim/Witness Advocate
received specialized training related to human trafficking, is designated to
manage all human trafficking cases exclusively, and serves as the subject-
matter expert of the CVAC. As the subject-matter expert, the Senior
Victim/Witness Advocate dedicated to the human trafficking specialized
caseload has provided direct services to the victims of the caseload, develops
innovative strategies to collaborate with and coordinate services across criminal
justice and social services agencies; and community-based service providers,
conducts outreach to increase awareness of human trafficking and services
available to victims, supports victims by navigating the different systems such as
criminal justice, child welfare, immigration, etc. and links victims to short-term
necessities like clothing, food, and emergency/transitional shelter and medical
Subrecipient: Fresno County Subaward #: HA20 03 0100
Project Narrative – Cal OES 2-108 (Revised 3/2019)
2
care to longer-term needs like substance abuse and/or mental health services,
permanent housing, child care, and life skills for reintegrating into society.
For commercially and sexually exploited minors, the response from the
Senior Victim/Witness Advocate continues to be: victim-centered, trauma
informed, strengths-based, developmentally appropriate, culturally, linguistically,
and LGBTQ competent and affirming services, committed to active efforts that
engage commercially and sexually exploited children early and often,
multidisciplinary, individualized, flexible, and timely, and data and outcome
driven. This Senior Victim/Witness Advocate participates in the Commercially
and Sexually Exploited Children Steering Committee’s multidisciplinary team. In
addition, participates in Friday Court and the Friday Court Steering Committee.
Friday Court. In January 2018, the Fresno County Superior Court launched a
juvenile human trafficking court, known as Friday Court. This is a collaborative
court calendar where everyone works together to support exploited youth
and/or those who have exhibited high risk behaviors making them vulnerable to
victimization.
Although there have been challenges due to the COVID-19 pandemic, in
order to continue providing the required program components, the following
changes were implemented: attend all collaborative meetings and conduct
training presentations with our partners, via video conferencing; participate in
the judicial process, via technology; provide assistance with CalVCB
applications, via on line portals; and the usage of computer/cell phone
Subrecipient: Fresno County Subaward #: HA20 03 0100
Project Narrative – Cal OES 2-108 (Revised 3/2019)
3
technology to meet with clients. These changes were mandatory in order to
continue providing a high service level to the clients, as well meeting required
program components.
2) Describe the roles and responsibilities of staff allocated to the Program.
The Probation Services Manager (PSM) manages and oversees the daily
operations and activities of the Crime Victim Assistance Center. Under the
Fresno County Probation Department, the James Rowland Crime Victim
Assistance Center (CVAC) has been providing services to crime victims since
1975. In 2019, CVAC provided services to 7,728 new victims of crime. Victims of
crime, including human trafficking, receive comprehensive services, including
the 14 mandatory and ten optional services per Penal Code Section 13835.
Sample of the PSM’s duties are: develops, evaluates, coordinates, and
communicates CVAC goals and services in collaboration with and to
department administration and subordinates; oversees grant program
operations; establishes and maintains liaison with the courts, government and
community agencies, and law enforcement agencies; manages a budget
specific to the program; prepares and/or directs the preparations of reports,
confers with staff regarding cases and monitors implemented resolution case
plans; represents the Department in meetings with commissions, committees,
community agencies and other public groups; interviews, selects, and supervises
subordinate staff
The role and responsibilities of the Senior Victim/Witness Advocate is:
Subrecipient: Fresno County Subaward #: HA20 03 0100
Project Narrative – Cal OES 2-108 (Revised 3/2019)
4
• maintain a caseload of human trafficking victims
• provide emergency assistance, and informal counseling in response to
needs of victims
• assist in relocation services as needed
• interview victims to determine eligibility for services from the Crime Victim
Assistance
Center and assist crime victims with claims for financial assistance
• interpret and explain laws and regulations governing victims’ rights, the
criminal justice center, and court proceedings
• conduct presentations to law enforcement, schools, community and
justice system agencies, victim groups, and professional groups
• prepare Victim Impact Statements for Court
• accompany crime victims and witnesses to court provide support and
assistance during court proceedings
• refer victims for psychological, physical, medical, or social services
• provide human trafficking training to less experienced staff
• prepare correspondence to victims, state agencies, and local agencies
• perform related duties in support of victims of crime
3) Describe how staff allocated to the Program are qualified to manage and
implement the Program.
The PSM has served in a managerial capacity for more than 12 years,
currently supervises subordinate staff, maintains professional relationships with
Subrecipient: Fresno County Subaward #: HA20 03 0100
Project Narrative – Cal OES 2-108 (Revised 3/2019)
5
various agencies which are critical to CVAC, and has experience in the areas of
grant oversight, creation and implementation of various programs, and
management of office budget. The PSM has completed training on topics such
as ‘Domestic Violence Courts and the Intersection with Human Trafficking’,
‘Commercially and Sexually Exploited Children and At-Risk Youth Initiative
Strategic Planning’, ‘Victim Coordinator Training’, ‘Leave no Victim Behind’,
‘Organization Skills for Peak Performance’, ‘Interacting Effectively with the
Mentally Ill’, ‘Supervisor’s Leadership Academy’, and ‘What is Dual Diagnosis’.
Minimum qualifications for a PSM include a bachelor’s degree, that is
acceptable within the United States’ accredited college or university system
and five years experience as a sworn peace officer in the Probation
Department.
A full-time experienced Senior Victim/Witness Advocate has been assigned to
manage and implement the project in relation to providing services to victims of
human trafficking. The designated Advocate has been providing direct services
to victims of crime since 1998. She provided direct services to victims of juvenile
offenders from 1999 to 2006. She has overseen sexual assault, human trafficking,
and child abuse cases since 2006. She has developed and maintains
relationships with agencies such the District Attorney’s Office, Superior Court, law
enforcement, and community-based organizations providing services to human
trafficking victims. The Senior Victim/Witness Advocate has completed training
on ‘Human Trafficking: Law Enforcement Response and Investigation’,
Subrecipient: Fresno County Subaward #: HA20 03 0100
Project Narrative – Cal OES 2-108 (Revised 3/2019)
6
‘Advanced Immigration for Victim Advocates’, Fresno Police Department
Human Trafficking Training’, Best Practices in Servicing LGBTQ Individuals and
Families’, ‘California Victim Services Human Trafficking Training’, Trauma
Informed Client Management’, ‘Leadership Training’ and ‘Recognizing Signs of
Child Abuse’. Minimum requirements for a Senior Victim/Witness Advocate are:
Option 1
Possession of a bachelor’s degree which is acceptable within the United States'
accredited college or university system in Psychology, Sociology, Social Work,
Criminology, or a closely related field.
Option 2
Completion of 60 semester units of coursework which is acceptable within the
United States’ accredited college or university system. At least 15 of the required
semester units must be in Psychology, Sociology, Social Work, Criminology, or a
closely related field and two years of full-time, paid work experience providing
victim services.
One Senior Victim/Witness Advocate position is 100% funded by the budget of
this grant for forty hours per week and dedicated 100% of her time to this
program. The PSM position is not funded by the budget of this grant. A current
resume along with the job description that describes the title, responsibilities,
education and experience for the Senior Victim/Witness Advocate position, for
whom the grant funds are requested, are attached.
Subrecipient: Fresno County Subaward #: HA20 03 0100
Project Narrative – Cal OES 2-108 (Revised 3/2019)
7
Volunteer services are also available to assist the victim population. Many of the
volunteers will come from Fresno State University and will likely have a bachelor’s
degree/certificate in Victimology. In addition, volunteers may come from other
higher education institutions. The Probation Department recruits volunteers
through colleges, job fairs, community presentations and service agencies.
Volunteers are required to complete an application similar to an employment
application and agree to submit to a background check.
4)Describe the Subrecipient’s ability to collaborate with local, state, and federal
agencies, local public agencies, victim service providers and other agencies to
enhance or expand service delivery to victims of human trafficking. If
collaborative meetings have been impacted by the pandemic, please address
how the project will ensure participation in their local partnerships continues to
support the Program’s objectives.
CVAC has been part of the community since 1975 and has established
and maintained successful working relationships with all entities that play a role
in the support of human trafficking victims and their families. Among them are
federal agencies such as the Federal Bureau of Investigation, Department of
Justice and US Homeland Security. CVAC receives referrals from these agencies
to provide services to the referred victims. Among the state government
agencies with which continuous collaboration exists is the California Victim
Compensation Board and the California Department of Corrections and
Rehabilitation. Over the long history of CVAC, a plethora of local organizations
Subrecipient: Fresno County Subaward #: HA20 03 0100
Project Narrative – Cal OES 2-108 (Revised 3/2019)
8
exist with which CVAC collaborates. Among them are: Fresno County
Departments of Social Services, Public Health, and Behavioral Health; local
police departments of Fresno and Clovis as well as with the smaller police
departments in Fresno County such as Sanger and Reedley; community based
organizations who combat human trafficking such as Marjaree Mason Center,
Breaking the Chains, Made for Them, Catholic Charites, Central California Legal
Services, Centro La Familia, LGBTQ/SOGIE organizations, Central Valley Justice
Coalition, Mollie’s House and Fresno Economic Opportunities Commission.
Collaborative meetings have been impacted by the pandemic; however, the
swift transition to the use of technology has enabled collaborative meetings to
continue with very little disruption. Video conferencing has been used to
facilitate the judicial process; FaceTime cell phone calls are used to meet with
clients; regular and consistent email and video conferencing is used to meet
with our collaborative partners. All service providers and collaborative partners
have been flexible and adaptable to an evolving environment in order to meet
the immediate needs of our HT survivors. All agencies have proven a strong
commitment to ensuring participation in their local partnerships, in order to meet
Program’s objectives.
1
Senior Victim/Witness Advocate
Resume
PROFESSIONAL OBJECTIVE______________________________________________________________
To obtain a professional position in the Criminal Justice field as a Criminologist while acquiring practical
skills and knowledge necessary for working with victims of crime.
EDUCATION_________________________________________________________________________
August 1993 - May 1996 California State University, Fresno
Bachelor of Science Degree - Criminology/Victimology
August 1990 – May 1993 Fresno City College
Associate Degree - Paralegal Studies
SKILLS_____________________________________________________________________________
Criminal/Civil Laws Victims’ Rights
Intervention and Crisis Counseling Legal Research and Writing
WORK HISTORY______________________________________________________________________
December 4, 2017 – Present Senior Victim/Witness Advocate
July 6, 1998 - December 3, 2017 Victim/Witness Advocate
PROFESSIONAL TRAINING______________________________________________________________
California Office of Criminal Justice Planning, Entry Level Victim Advocate Training
California Office of Criminal Justice Planning, Advanced Victim Advocate Training
1/24/2020 – Advanced Commercial Sexual Exploitation of Children – 6.0 hrs.
1/28-28/2020 – Advanced Trauma – 16 hrs.
2/18/2020 – Connections between the Missing Child and Sex Trafficking – 1.0 hr.
2/19/2020 – Human Trafficking in America’s Schools – 1.0 hr.
2/21/2020 – Human Trafficking and the Law Enforcement and social Services Responses – 1.5 hrs.
2/24/2020 – CPS Response to Child Sex Trafficking – 1.0 hr.
4/2/2020 – Technology and Trafficking – 1.0 hr.
4/8/2020 – Forced Criminality of Child Sex Traffickers – 1.0 hr.
4/9/2020 – EOC Human Trafficking – 1.5 hrs.
4/10/2020 - EOC Trauma Informed Care for HT Survivors – 1.0 hr.
4/23/2020 – Measuring Outcomes in Services for HT Survivors – 1.0 hr.
6/4/2020 – Working with Immigrant Survivors – 1.0 hr.
6/23/2020 – Combating Domestic Child Sex Trafficking – 1.0 hrs.
6/25/2020 – Sextortion: Part 1 & 2 – 3 hrs.
6/29/2020 – Child Sex Trafficking and Gangs – 1.0 hr.
07/01/2020 – Exploration of Family Facilitated Child Sex Trafficking – 1.0 hr.
07/07/2020 – What HT Survivors & Advocates know about Civil Remedies – 1.0 hr.
7/21/2020 – Racial Trauma, Healing and Resiliency – 1.5 hrs.
7/22/2020 – Working with Child Sex Trafficking – 1.0 hr.
2/13/2019-Central Valley Human Trafficking Case Manager Training (Day 1)– 8 hrs.
2/14/2019-Central Valley Human Trafficking Case Manager Training (Day 2) – 8 hrs.
3/12/2019-Developing Your Human Trafficking Threat Assessment – 1 hr.
2
PROFESSIONAL TRAINING (cont.)
3/27/2019-Human Trafficking Conference – 8.0 hrs.
4/24/2019-CATTA – Addressing the needs of Male Victims of Sexual Trauma – 6 hrs.
5/21/2019-Working with Intersectional, Transgender, and LGBI Populations – 1 hr.
5/23/2019- MOSAICS – TTA for Courts on Human Trafficking – 1 hr.
6/06/2019-Trauma Informed Care and Response – 1 hr.
7/17/2019-Gang Sex Trafficking Inside the Life – 1.5 hrs.
7/25/2019- CVR-Housing Child Trafficking victims 1.25 hrs.
8/05/2019-Advocating Alongside Survivors of Human Trafficking – 40 hrs.
10/23/2018 – Online Enticement of Children – 1.5 hrs.
12/13/2018 – Commercial Sexual Exploitation of Children – 3.5 hrs.
12/14/2018 – Commercial Sexual Exploitation of Children – 3.5 hrs.
11/01/2017- Human trafficking: Law Enforcement Response and Investigation – 8 hrs.
02/02/2016 - Supporting LGBTQ Youth Experiencing Dating Violence – 1.0
02/24/2016- 7th Annual Human Trafficking Conference – 6 hrs.
05/28/2015- Advanced Immigration for Victim Advocates – 2 hrs.
09/28/2015- Fresno Police Department Human Trafficking Training – 4 hrs.
06/10/2009- California Victim Services Human Trafficking Training– 6 hrs.
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
SU BRECIPIENT GRANTS MANAGEMENT ASSESSMENT
Subrecipient _F_re_sn_o_C_o_un ..... ty.__ ______ _ Duns# 932953037 FIPS# 019-00000
Disaster/Program Title: Human Trafficking Advocacy (HA) Program
Performance Period: 01101121 to 12131121 Subaward Amount Requested: _$_1_54--'-,s_oo ___ _
Type of Non-Federal Entity (Check Box):• State Gov. 0 Local Gov. D JPA • Non-Profit •Tribe
Per Title 2 CFR § 200.331, Cal OES is required to evaluate the risk of noncompliance with federal
statutes, regulations and grant terms and conditions posed by each subrecipient of pass-
through funding. This assessment is made in order to determine and provide an appropriate
level of technical assistance, training, and grant oversight to subrecipients for the award
referenced above.
The following are questions related to your organization 's experience in the management of
federal grant awards. This questionnaire must be completed and returned with your grant
application materials.
For purposes of completing this questionnaire, grant manager is the individual who has primary
responsibility for day-to-day administration of the grant, bookkeeper/accounting staff means
the individual who has responsibility for reviewing and determining expenditures to be charged
to the grant award, and organization refers to the subrecipient applying for the award, and/or
the governmental implementing agency, as applicable.
Assessment Factors Resoonse
l. How many years of experience does your current grant manager have >5 years
manaaina arants?
2. How many years of experience does your current bookkeeper/accounting >5 years
staff have managing grants?
3. How many grants does your organization currently receive? 3-10 grants
4. What is the approximate total dollar amount of all grants your organization
$2,435,000 receives?
5. Are individual staff members assigned to work on multiple grants? Yes
6. Do you use timesheets to track the t ime staff spend working on specific Yes activities/ oroiects?
7. How often does your organization have a financial audit? Annually
8. Has your organization received any audit findings in the last three years? No
9. Do you have a written plan to charge costs to grants? No
10 . Do you have written procuremen t policies? Yes
11. Do you get multiple quotes or bids when buying items or serv ices? Somet imes
12 . How many years do you maintain receipts, deposits, cancelled checks ,
3-5 years invoices, etc.?
13. Do you have procedures to monitor grant funds passed through to other Yes entities?
Certification: This is to certify that, to the best of our knowledge and belief, the data furnished
above is accurate, complete and current.
Sie,o ature: (Authorized Agent) +_LJ. -I j ~ A
Print Name and Title: E~st Buddy Mendes, Chair man
Cal OES Staff Only: S' --
ATTEST .
BERNICE E. SEIDEL
Clerk of the Board of Superv isors
Coun ~resrio , sg ornia
By t;Q..✓
Date:
l~'l.0\'1:D
Phone Number: 559-600-4000
)ient Grants Manage m ent Assessment (Rev.07/20 19)
PROJECT SERVICE AREA INFORMATION
COUNTY OR COUNTIES SERVED: Enter the name(s) of the county or
counties served by the project. Put an asterisk where the project’s
principal office is located.
1.
2.U.S. CONGRESSIONAL DISTRICT(S): Enter the number(s) of the U.S.Congressional District(s) which the project serves. Put an asterisk for
the district where the project’s principal office is located.
3.STATE ASSEMBLY DISTRICT(S): Enter the number(s) of the State AssemblyDistrict(s) which the project serves. Put an asterisk for the district
where the project’s principal office is located.
4.STATE SENATE DISTRICT(S): Enter the number(s) of the State SenateDistrict(s) that the project serves. Put an asterisk for the district
where the project’s principal office is located.
5.POPULATION OF SERVICE AREA: Enter the total population of the areaserved by the project.
Project Service Area Information - Cal OES 2-154 (Revised 7/2019)
Fresno County Probation Department
Kirk Haynes
Chief Probation Officer
Personnel Development & Research
Probation Division Director
Joy Thompson
Juvenile
Division
Commitment
Division Adult Division Detention
Division
Administration Division
Greg Reinke
Crime Victim Assistance Center
Probation Services Manager
Karen Roach
Victim Witness Grant
Viktoria Grigoryan, Sr. Victim Advocate
Gwen Pfost, Sr. Victim Advocate
Mariell Trauner, Sr. Victim Advocate
Evelyn Espinoza, Victim Advocate
Perla Gurrola, Victim Advocate
Sarah Barton, Victim Advocate
Hannah Martinez, Victim Advocate
Veronica Fabela, Victim Advocate
Brenda Muniz, Victim Advocate
Kayla Forte, Victim Advocate
Cybil Luna, Victim Advocate
Melinda Zavala, Mass Victimization Advocate
Vacant, Victim Advocate
Support
Llana Diaz, Program Tech II
Justin Coulter, Office Assistant I
Mia Castillo, Student Worker/Extra Help
Fionna Romans, Student Worker/Extra Help
Unserved/Underserved Victim Grant
Debra Gorham, Victim Advocate
Vacant, Victim Advocate
Probation Specialized Units Grant
Jeanette Miller, Victim Advocate
Human Trafficking Grant
Faye Parra, Sr. Victim Advocate
XC Grant
Jessica Munoz, Victim Advocate
Anneli Rios, Victim Advocate
Vacant, Victim Advocate
Tami Tabacchi, Deputy Probation Officer IV
Financial Services
Supervising Accountant
Norabelle Elegado
Automation
Senior Business
Systems Analyst
David Touma
John Bedell,
IT Analyst IV
Ben Chen,
IT Analyst IV
Shawn Mims,
IT Analyst IV
Russell Pehrson,
Business System
Analyst III
Vacant,
IT Analyst II
Lidia Martinez,
Program Tech. I
VICTIMS OF CRIME ACT (VOCA) VICTIM ASSISTANCE FORMULA GRANT PROGRAM
MATCH WAIVER REQUEST
Cal OES Subrecipients may request a partial or full match waiver. Approval is dependent
on a compelling justification. To request a partial or full match waiver, the Subrecipient must
complete the following:
1. VOCA Victim Assistance Formula Grant Program Award Number: 2018-V2-GX-0029
2. Cal OES Subaward Number: HA 20 03 0100
3. Subrecipient's Name: Fresno County
4 . Grant Subaward Performance Period January 1, 2021 through De cember 31, 202 1
5 . VOCA Victim Assistance Funds Awarded: $77,250
6. Amount of Cash Match Proposed (post-Match Waiver): $ o
7. Amount of In-kind Match Proposed (post-Match Waiver): $ O
8. Total Amount of Match Proposed (sum of #6 and #7): $ o
9. Briefly summarize the services provided:
With this fund ing , the County's Crim e Victim Assistance Center operated by Probation has a
dedicated Advoca t e to work solely with huma n trafficking victims. This Advocate provides
direct services t o t his specia lized case load, conducts outreach to increase awareness of
human trafficking and services, supports victi ms by navigating systems such as c riminal justi ce,
chi ld welfare, immigration, etc. and links victims t o short-t erm necessities lik e food and
emergency shelter, and longer-term needs like housing and mental health care.
10. D escribe practical and/or log istica l obstacles to providing match:
Due to the worldwide coronavir us pandemic, the impact on the lo cal, sta te and national
economy is unknown and may be significant. Therefore , the Fresno County Admini strative
O ffice has requested Departments to limit expenditures in FY 2020-21 as much as possible to
make additional funding available to help address any downturn i n revenues that would
impact next fisca l year resulting from the coronavirus.
11. Describe any local resource constraints to providing match:
Due to the worldwide coronavirus pandemic, the impact on the local, state and national
economy is unknown and may be signifi cant. Thi s could have a signi ficant impact on local
resources. The waiver of the Match would free up funding to help address local funding
constraints resulting from thi s pandemic.
Approved D
Denied D Unit Chie f Name Unit Chief Signature / Date
VICTIMS OF CRIME ACT (VOCA) VICTIM ASSISTANCE FORMULA GRANT PROGRAM
MATCH WAIVER REQUEST
Cal OES Subrecipients may request a partial or full match waiver. Approval is dependent
on a compelling justification. To request a partial or full match waiver, the Subrecipient must
complete the following:
1.VOCA Victim Assistance Formula Grant Program Award Number:
2.Cal OES Subaward Number:
3.Subrecipient’s Name:
4.Grant Subaward Performance Period through
5.VOCA Victim Assistance Funds Awarded: $
6.Amount of Cash Match Proposed (post-Match Waiver):$
7.Amount of In-kind Match Proposed (post-Match Waiver):$
8.Total Amount of Match Proposed (sum of #6 and #7):$
9.Briefly summarize the services provided:
10.Describe practical and/or logistical obstacles to providing match:
11.Describe any local resource constraints to providing match:
Approved
Denied Unit Chief Name Unit Chief Signature / Date
Use additional pages if necessary.
Operational Agreement Summary - Cal OES 2-160 (Revised 7/2015)
Operational Agreements (OA) Summary Form
List of Agencies/Organizations/Individuals Date OA Signed
(xx/xx/xxxx)
Dates of OA
From: To:
1. to
2. to
3. to
4. to
5. to
6. to
7. to
8. to
9. to
10. to
11. to
12 to
13. to
14. to
15. to
16. to
17. to
18. to
19. to
20. to
BUDGET CATEGORY AND LINE ITEM DETAIL
Subrecipient: Fresno County
A. Personal Services – Salaries/Employee Benefits VOCA 18 VOCA 19 COST
SR. VICTIM WITNESS ADVOCATE - 1 FTE
$4,571/month x 12 mon x 1 FTE = $54,852 $27,426 $27,426 $54,852
Benefits- 92.53%
(92.53% x $54,852) = $50,755 $25,378 $25,377 $50,755
Benefits include Unemployment .04%, Retirement 67.69%, OASDI 7.65%,
Workers comp .64%, Health Insurance 16.30%, Benefit Admin .21%
Overtime - $26.37/hr x 1.5 x 100 hrs = $3,956 $1,978 $1,978 $3,956
Benefit- 7.65%
(7.65% x $3,996) = $303 $152 $151 $303
Benefit include OASDI 7.65%
Personal Section Totals $54,934 $54,932 $109,866
PERSONAL SECTION TOTAL **$109,866
Subaward #: HA20 03 0100
Cal OES 2-106a (Revised 10/2019)
BUDGET CATEGORY AND LINE ITEM DETAIL
B. Operating Expenses VOCA 18 VOCA 19 COST
Travel/Training - Total (In- State Trainings) $4,548 $4,548
Human Trafficking Trainings (2 Trainings)
Registration @ $300 per participant ($300 x 2 = $600)$1,500
Lodging - ($114 x 4 nights x 2 trainings x 1 VWA = $912)$1,824
Meals- (8 Breakfast @ $15, 8 Lunches @ $16, 8 Dinners @ $28 =
$472) (Using County per diem rate)$944
Incidental Expenses- ($5 per day x 8 days x 1 VWA = $40)$80
Parking- ($25 per day x 8 days = $200)$200
$4,548
Emergency Assistance $2,620 $2,620 $5,240
Financial intervention in response to a client's basic material
needs (food, clothing, medicine)
Data Processing for 1 VWA- ($307 x 12 months = $3,684) $1,842 $1,842 $3,684
Commercial Phone Bills $20
PC Rental $31
MS Enterprise License $40
Cellular Voice and Data $17
LAN Admin- County $74
Equipment Adminstration $38
I-Net Line Charges $27
Telephone Network Connect $28
Telephone Desktop Hardware $32
$307
Office Expense $2,500 $2,500 $5,000
Office Supplies- postage, paper, printer cartridges, pens,
training materials, research forms
$22,920)$10,806 $12,114 $22,920
(6 beds x $120 per room x 52 weeks = $37,440)
Outreach $3,242 $3,242
Projects to promote services through the use of public media
(newspapers, radio, and television)
Operating Section Totals $22,316 $22,318 $44,634
OPERATING SECTION TOTAL *=sum(C3:C48 $44,634
Subaward #: HA20 03 0100Subrecipient: Fresno County
Cal OES 2-106a (Revised 10/2019)
BUDGET CATEGORY AND LINE ITEM DETAIL
Subrecipient: Fresno County
C. Equipment VOCA 18 VOCA 19 COST
Equipment Section Totals
EQUIPMENT SECTION TOTAL **
Category Totals **
Same as Section 12G on the Grant Subaward Face Sheet $77,250 $77,250
$154,500Total Project Cost
Subaward #: HA20 03 0100
Cal OES 2-106a (Revised 10/2019)
Fund: 0001
Subclass: 10000
ORG: 34320415
Account: 4380