HomeMy WebLinkAboutAgreement A-21-314 with WSY.pdf-1-
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A G R E E M E N T
THIS AGREEMENT (“Agreement”) is made and entered into this day of , 2021,
by and between the COUNTY OF FRESNO, a Political Subdivision of the State of California, hereinafter
referred to as "COUNTY", and WESTSIDE YOUTH, INC., a California Private Non-Profit Corporation,
whose address is 1709 7th Street, Mendota, CA. 93640, hereinafter referred to as "SUBRECIPIENT".
W I T N E S S E T H:
WHEREAS, COUNTY, through its Department of Social Services (DSS), has been designated to
administer and implement the Community Development Block Grant (CDBG) social service activities, in
accordance with the provisions of Title I of the Housing and Community Development Act of 1974, as
amended, and the laws of the State of California; and
WHEREAS, the Fresno County Board of Supervisors has determined that certain eligible social
service activities for health, welfare, social development, and Probation be funded, including the social
services provided in this Agreement; and
WHEREAS, such social service may prevent persons and families from becoming recipients of
public assistance, reduce delinquency and crime, and contribute to the overall welfare of COUNTY’s
economy; and
WHEREAS, SUBRECIPIENT has submitted a program plan that will provide social services
consistent with the intent and purpose of said provisions of Title I of the Housing and Community
Development Act of 1974 [42 United States Code (U.S.C.), Chapter 69, §§ 5301, et seq.] as amended.
NOW, THEREFORE, in consideration of the mutual covenants, terms and conditions herein
contained, the parties hereto agree as follows:
1.SERVICES
A.SUBRECIPIENT shall provide all services set forth in Exhibit A, Summary of
Services, attached hereto and by this reference incorporated herein.
B.SUBRECIPIENT shall perform all services and fulfill all responsibilities as identified
in COUNTY’s Request for Proposal (RFP) No. 21-052 dated May 5, 2021, hereinafter referred to as
COUNTY’s RFP 21-052, and SUBRECIPIENT’s response to said RFP, all incorporated herein and by
reference made part of this Agreement.
Agreement No. 21-314
10th August
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C.In the event of any inconsistency among the documents described in Paragraphs
1.A and 1.B herein above, the inconsistency shall be resolved by giving precedence in the following order
of priority: 1) to this Agreement, including all Exhibits attached hereto; 2) to COUNTY’s RFP 21-052; and 3)
to SUBRECIPIENT’s Response to RFP. A copy of COUNTY’s RFP 21-052 and SUBRECIPIENT’s
response shall be retained and made available during the term of this Agreement by COUNTY.
2.TERM
The term of this Agreement shall be for a period of three (3) years, commencing on
September 1, 2021 through and including August 31, 2024.
3.TERMINATION
A. Non-Allocation of Funds - The terms of this Agreement, and the services to be
provided hereunder, are contingent on the approval of funds by the appropriating government agency.
Should sufficient funds not be allocated, the services provided may be modified, or this Agreement
terminated, at any time by giving the SUBRECIPIENT thirty (30) days advance written notice.
B.Breach of Contract - The COUNTY may immediately suspend or terminate this
Agreement in whole or in part, where in the determination of the COUNTY there is:
1)An illegal or improper use of funds;
2)A failure to comply with any term of this Agreement;
3)A substantially incorrect or incomplete report submitted to the COUNTY;
4)Improperly performed service.
In no event shall any payment by the COUNTY constitute a waiver by the COUNTY of any breach
of this Agreement or any default which may then exist on the part of the SUBRECIPIENT. Neither shall
such payment impair or prejudice any remedy available to the COUNTY with respect to the breach or
default. The COUNTY shall have the right to demand of the SUBRECIPIENT the repayment to the
COUNTY of any funds disbursed to the SUBRECIPIENT under this Agreement, which in the judgment of
the COUNTY were not expended in accordance with the terms of this Agreement. The SUBRECIPIENT
shall promptly refund any such funds upon demand.
C.Without Cause - Under circumstances other than those set forth above, this
Agreement may be terminated by SUBRECIPIENT, COUNTY, or COUNTY’s Director, or his/her designee
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upon the giving of thirty (30) days advance written notice of an intention to terminate this Agreement.
4.COMPENSATION
For actual services provided as identified in the terms and conditions of this Agreement,
including Exhibit A, Summary of Services, COUNTY agrees to pay SUBRECIPIENT and SUBRECIPIENT
agrees to receive compensation in accordance with Exhibit B, Budget Summary, attached hereto and by
this reference incorporated herein.
In no event shall compensation paid for services performed under this Agreement be in
excess of One Hundred Twenty-Eight Thousand Five Hundred Twenty-Six ($128,526). For each 12-month
period, in no event shall compensation paid for services performed under this agreement be in excess of
Forty-Two Thousand Eight Hundred Forty-Two Dollars ($42,842).
It is understood that all expenses incidental to SUBRECIPIENT's performance of services
under this Agreement shall be borne by SUBRECIPIENT. If SUBRECIPIENT should fail to comply with any
provision of the Agreement, COUNTY shall be relieved of its obligation for further compensation. Any
compensation which is not expended by SUBRECIPIENT pursuant to the terms and conditions of this
Agreement shall automatically revert to COUNTY.
5.INVOICING
SUBRECIPIENT shall invoice COUNTY in arrears by the tenth (10th) of each month for
actual expenses incurred and services rendered in the previous month to:
DSSInvoices@fresnocountyca.gov. Payments by COUNTY’s DSS shall be in arrears for actual services
provided during the preceding month, within forty-five (45) days after receipt, verification, and approval
of SUBRECIPIENT’s invoices by COUNTY’s DSS. A monthly activity report shall accompany the
invoice, reflecting services supported by the invoiced expenditures and be in a form and in such detail
as acceptable to COUNTY. All final claims for funding shall be submitted by SUBRECIPIENT within sixty
(60)days following the final month of services.
At the discretion of a COUNTY DSS Director or his/her designee, if an invoice is incorrect or
is otherwise not in proper form or detail, COUNTY’s DSS Director or his/her designee, shall have the right
to withhold payment as to only that portion of the invoice that is incorrect or improper after five (5) days prior
written notice to SUBRECIPIENT. SUBRECIPIENT agrees to continue to provide services for a period of
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ninety (90) days after written or email notification of an incorrect or improper invoice. If after the ninety (90)
day period, the invoice(s) is still not corrected to COUNTY‘s satisfaction, COUNTY or COUNTY's DSS
Director or his/her designee may elect to terminate this Agreement on behalf of COUNTY, pursuant to the
termination provisions stated in Section Three (3) of this Agreement. In addition, for invoices received
ninety (90) days after the expiration of each term of this Agreement or termination of this Agreement, at the
discretion of COUNTY’s DSS Director or his/her designee, COUNTY shall have the right to deny payment
of any additional invoices received.
6.INDEPENDENT CONTRACTOR
In performance of the work, duties and obligations assumed by SUBRECIPIENT under this
Agreement, it is mutually understood and agreed that SUBRECIPIENT, including any and all of the
SUBRECIPIENT's officers, agents, and employees will at all times be acting and performing as an
independent contractor, and shall act in an independent capacity and not as an officer, agent, servant,
employee, joint venture, partner, or associate of the COUNTY. Furthermore, COUNTY shall have no right
to control or supervise or direct the manner or method by which SUBRECIPIENT shall perform its work and
function. However, COUNTY shall retain the right to administer this Agreement so as to verify that
SUBRECIPIENT is performing its obligations in accordance with the terms and conditions thereof.
SUBRECIPIENT and COUNTY shall comply with all applicable provisions of law and the
rules and regulations, if any, of governmental authorities having jurisdiction over matters the subject
thereof.
Because of its status as an independent contractor, SUBRECIPIENT shall have absolutely
no right to employment rights and benefits available to COUNTY employees. SUBRECIPIENT shall be
solely liable and responsible for providing to, or on behalf of, its employees all legally-required employee
benefits. In addition, SUBRECIPIENT shall be solely responsible and save COUNTY harmless from all
matters relating to payment of SUBRECIPIENT's employees, including compliance with Social Security
withholding and all other regulations governing such matters. It is acknowledged that during the term of this
Agreement, SUBRECIPIENT may be providing services to others unrelated to the COUNTY or to this
Agreement.
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7. MODIFICATION
A. Any matters of this Agreement may be modified from time to time by the written
consent of SUBRECIPIENT and COUNTY without, in any way, affecting the remainder.
B. Notwithstanding the above, changes to line items in Exhibit B, Budget Summary,
in an amount not to exceed ten percent (10%) of the total annual compensation as identified in Section
Four (4) of this Agreement, may be made with the written approval of COUNTY’s DSS Director or
his/her designee. Budget line-item changes shall not result in any change to the maximum
compensation amount payable to SUBRECIPIENT, as stated herein.
C. SUBRECIPIENT agrees that reductions to the maximum compensation set forth
in Section Four (4) of this Agreement may be necessitated by a reduction in funding from State and/or
Federal sources. Any such reduction to the maximum compensation may be made with the written
approval of COUNTY’s DSS Director or designee and SUBRECIPIENT. SUBRECIPIENT further
understands that this Agreement is subject to any restrictions, limitations or enactments of all legislative
bodies which affect the provisions, term, or funding of this Agreement in any manner.
8. ASSIGNMENT AND SUBCONTRACTS
Neither party shall assign, transfer or sub-contract this Agreement nor their rights or duties
under this Agreement without the prior written consent of the other party. Any transferee, assignee or
subcontractor will be subject to all applicable provisions of this Agreement, and all applicable State and
Federal regulations. SUBRECIPIENT shall be held primarily responsible by COUNTY for the performance
of any transferee, assignee or subcontractor unless otherwise expressly agreed to in writing by COUNTY.
The use of a subcontractor by SUBRECIPIENT shall not entitle SUBRECIPIENT to any additional
compensation than is provided for under this Agreement.
9. HOLD HARMLESS
SUBRECIPIENT agrees to indemnify, save, hold harmless, and at COUNTY's request,
defend the COUNTY, its officers, agents, and employees from any and all costs and expenses (including
attorney’s fees and costs), damages, liabilities, claims, and losses occurring or resulting to COUNTY in
connection with the performance, or failure to perform, by SUBRECIPIENT, its officers, agents, or
employees under this Agreement, and from any and all costs and expenses (including attorney’s fees and
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costs), damages, liabilities, claims, and losses occurring or resulting to any person, firm, or corporation who
may be injured or damaged by the performance, or failure to perform, of SUBRECIPIENT, its officers,
agents, or employees under this Agreement.
The provisions of this Section 9 shall survive termination of this Agreement.
10. INSURANCE
Without limiting COUNTY's right to obtain indemnification from SUBRECIPIENT or any
third parties, SUBRECIPIENT, at its sole expense, shall maintain in full force and effect the following
insurance policies or a program of self-insurance, including but not limited to, an insurance pooling
arrangement or Joint Powers Agreement (JPA) throughout the term of the Agreement:
A. Commercial General Liability
Commercial General Liability Insurance with limits of not less than Two Million
Dollars ($2,000,000) per occurrence and an annual aggregate of Four Million
Dollars ($4,000,000). This policy shall be issued on a per occurrence basis.
COUNTY may require specific coverage including completed operations, product
liability, contractual liability, Explosion, Collapse, and Underground (XCU), fire
legal liability or any other liability insurance deemed necessary because of the
nature of the Agreement.
B. Automobile Liability
Comprehensive Automobile Liability Insurance with limits of not less than One
Million Dollars ($1,000,000.00) per accident for bodily injury and for property
damages. Coverage should include any auto used in connection with this
Agreement.
C. Professional Liability
If SUBRECIPIENT employs licensed professional staff (e.g. Ph.D., R.N.,
L.C.S.W., M.F.C.T.) in providing services, Professional Liability Insurance with
limits of not less than One Million Dollars ($1,000,000) per occurrence, Three
Million Dollars ($3,000,000) annual aggregate. This coverage shall be issued on
a per occurrence basis. SUBRECIPIENT agrees that it shall maintain, at its sole
expense, in full force and effect for a period of three (3) years following the
termination of this Agreement, one or more policies of professional liability
insurance with limits of coverage as specified herein.
D. Worker's Compensation
A policy of Worker's Compensation Insurance as may be required by the
California Labor Code.
E. Molestation
Sexual abuse/molestation liability insurance with limits of not less than One Million
Dollars ($1,000,000.00) per occurrence, Two Million dollars ($2,000,000.00)
annual aggregate. This policy shall be issued on a per occurrence basis.
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F.Additional Requirements Relating to Insurance
SUBRECIPIENT shall obtain endorsements to the Commercial General Liability
insurance naming the County of Fresno, its officers, agents, and employees, individually and
collectively, as additional insured, but only insofar as the operations under this Agreement are
concerned. Such coverage for additional insured shall apply as primary insurance and any other
insurance, or self-insurance, maintained by COUNTY, its officers, agents, and employees shall be
excess only and not contributing with insurance provided under SUBRECIPIENT's policies herein. This
insurance shall not be cancelled or changed without a minimum of thirty (30) days advance written
notice given to COUNTY.
SUBRECIPIENT hereby waives its right to recover from COUNTY, its officers, agents,
and employees any amounts paid by the policy of worker’s compensation insurance required by this
Agreement. SUBRECIPIENT is solely responsible to obtain any endorsement to such policy that may be
necessary to accomplish such waiver of subrogation, but SUBRECIPIENT’s waiver of subrogation under
this paragraph is effective whether or not SUBRECIPIENT obtains such an endorsement.
Within Thirty (30) days from the date SUBRECIPIENT signs and executes this
Agreement, SUBRECIPIENT shall provide certificates of insurance and endorsement as stated above
for all of the foregoing policies, as required herein, to the County of Fresno,
DSSContractInsurance@fresnocountyca.gov, Attention: Contract Analyst, stating that such insurance
coverage have been obtained and are in full force; that the County of Fresno, its officers, agents and
employees will not be responsible for any premiums on the policies; that for such worker’s
compensation insurance the SUBRECIPIENT has waived its right to recover from the COUNTY, its
officers, agents, and employees any amounts paid under the insurance policy and that waiver does not
invalidate the insurance policy; that such Commercial General Liability insurance names the County of
Fresno, its officers, agents and employees, individually and collectively, as additional insured, but only
insofar as the operations under this Agreement are concerned; that such coverage for additional insured
shall apply as primary insurance and any other insurance, or self-insurance, maintained by COUNTY, its
officers, agents and employees, shall be excess only and not contributing with insurance provided under
SUBRECIPIENT's policies herein; and that this insurance shall not be cancelled or changed without a
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minimum of thirty (30) days advance, written notice given to COUNTY.
In the event SUBRECIPIENT fails to keep in effect at all times insurance coverage as
herein provided, the COUNTY may, in addition to other remedies it may have, suspend or terminate this
Agreement upon the occurrence of such event.
All policies shall be issued by admitted insurers licensed to do business in the State of
California, and such insurance shall be purchased from companies possessing a current A.M. Best, Inc.
rating of A FSC VII or better.
11.AUDITS AND INSPECTIONS
SUBRECIPIENT shall at any time during business hours, and as often as the COUNTY may
deem necessary, make available to the COUNTY for examination all of its records and data with respect to
the matters covered by this Agreement. The SUBRECIPIENT shall, upon request by the COUNTY, permit
the COUNTY to audit and inspect all of such records and data necessary to ensure SUBRECIPIENT's
compliance with the terms of this Agreement.
If this Agreement exceeds ten thousand dollars ($10,000.00), SUBRECIPIENT shall be
subject to the examination and audit of the California State Auditor for a period of three (3) years after final
payment under contract (Government Code Section 8546.7).
In addition, SUBRECIPIENT shall cooperate and participate with COUNTY’s fiscal review
process and comply with all final determinations rendered by the COUNTY’s fiscal review process. If
COUNTY reaches an adverse decision regarding SUBRECIPIENT’s services to consumers, it may result in
the disallowance of payment for services rendered; or in additional controls to the delivery of services, or in
the termination of this Agreement, at the discretion of COUNTY’s DSS Director or his/her designee. If as a
result of COUNTY’s fiscal review process a disallowance is discovered due to SUBRECIPIENT’s
deficiency, SUBRECIPIENT shall be financially liable for the amount previously paid by COUNTY to
SUBRECIPIENT and this disallowance will be adjusted from SUBRECIPIENT’s future payments, at the
discretion of COUNTY’s DSS Director or his/her designee. In addition, COUNTY shall have the sole
discretion in the determination of fiscal review outcomes, decisions, and actions.
12.NOTICES
The persons and their addresses having authority to give and receive notices under this
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Agreement include the following:
COUNTY SUBRECIPIENT
Director, County of Fresno DSS Executive Director 205 W. Pontiac Way Westside Youth, Inc. Building 2 1709 7th Street Clovis, CA 93612 dssasu@fresnocountyca.gov Mendota, CA 93640 dperezwsy@gmail.com
All notices between the COUNTY and SUBRECIPIENT provided for or permitted under this
Agreement must be in writing and delivered either by personal service, by first-class United States mail, by
an overnight commercial courier service, by telephonic facsimile transmission (fax), or by electronic mail
(email). A notice delivered by personal service is effective upon service to the recipient. A notice delivered
by first-class United States mail is effective three COUNTY business days after deposit in the United States
mail, postage prepaid, addressed to the recipient. A notice delivered by an overnight commercial courier
service is effective one COUNTY business day after deposit with the overnight commercial courier service,
delivery fees prepaid, with delivery instructions given for next day delivery, addressed to the recipient. A
notice delivered by fax or email is effective when transmission to the recipient is completed (but, if such
transmission is completed outside of COUNTY business hours, then such delivery shall be deemed to be
effective at the next beginning of a COUNTY business day), provided that the sender maintains a written
record of the completed transmission. For all claims arising out of or related to this Agreement, nothing in
this section establishes, waives, or modifies any claims presentation requirements or procedures provided
by law, including but not limited to the Government Claims Act (Division 3.6 of Title 1 of the Government
Code, beginning with section 810).
13.DISCLOSURE OF SELF-DEALING TRANSACTIONS
This provision is only applicable if the SUBRECIPIENT is operating as a corporation (a
for-profit or non-profit corporation) or if during the term of the agreement, the SUBRECIPIENT changes
its status to operate as a corporation.
Members of the SUBRECIPIENT’s Board of Directors shall disclose any self-dealing
transactions that they are a party to while SUBRECIPIENT is providing goods or performing services
under this agreement. A self-dealing transaction shall mean a transaction to which the SUBRECIPIENT
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is a party and in which one or more of its directors has a material financial interest. Members of the
Board of Directors shall disclose any self-dealing transactions that they are a party to by completing and
signing a Self-Dealing Transaction Disclosure Form, attached hereto as Exhibit C and incorporated
herein by reference, and submitting it to the COUNTY prior to commencing with the self-dealing
transaction or immediately thereafter.
14.ELECTRONIC SIGNATURE
The parties agree that this Agreement may be executed by electronic signature as provided
in this section. An “electronic signature” means any symbol or process intended by an individual signing this
Agreement to represent their signature, including but not limited to (1) a digital signature; (2) a faxed
version of an original handwritten signature; or (3) an electronically scanned and transmitted (for example
by PDF document) of a handwritten signature. Each electronic signature affixed or attached to this
Agreement (1) is deemed equivalent to a valid original handwritten signature of the person signing this
Agreement for all purposes, including but not limited to evidentiary proof in any administrative or judicial
proceeding, and (2) has the same force and effect as the valid original handwritten signature of that person.
The provisions of this section satisfy the requirements of Civil Code section 1633.5, subdivision (b), in the
Uniform Electronic Transaction Act (Civil Code, Division 3, Part 2, Title 2.5, beginning with section 1633.1).
Each party using a digital signature represents that it has undertaken and satisfied the requirements of
Government Code section 16.5, subdivision (a), paragraphs (1) through (5), and agrees that each other
party may rely upon that representation. This Agreement is not conditioned upon the parties conducting the
transactions under it by electronic means and either party may sign this Agreement with an original
handwritten signature.
15.CHANGE OF LEADERSHIP/MANAGEMENT
In the event of any change in the status of SUBRECIPIENT’s leadership or management,
SUBRECIPIENT shall provide written notice to COUNTY within thirty (30) days from the date of change.
Such notification shall include any new leader or manager’s name, address and qualifications. “Leadership
or Management” shall include any employee, member or owner of SUBRECIPIENT who either a) directs
individuals providing services pursuant to this Agreement, b) exercises control over the manner in which
services are provided, or c) has authority over SUBRECIPIENT’s finances.
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16.CONFIDENTIALITY
All services performed by SUBRECIPIENT under this Agreement shall be in strict
conformance with all applicable Federal, State of California, and/or local laws and regulations relating to
confidentiality.
17.DATA SECURITY
For the purpose of preventing the potential loss, misappropriation or inadvertent
disclosure of COUNTY data including sensitive or personal client information; abuse of COUNTY
resources; and/or disruption to COUNTY operations, individuals and/or agencies that enter into a
contractual relationship with COUNTY for the purpose of providing services under this Agreement must
employ adequate data security measures to protect the confidential information provided to
SUBRECIPIENT by COUNTY, including but not limited to the following:
A.Contractor-Owned Mobile/Wireless/Handheld Devices may not be
connected to COUNTY networks via personally owned mobile, wireless or handheld devices, except
when authorized by COUNTY for telecommuting and then only if virus protection software currency
agreements are in place, and if a secure connection is used.
B.Contractor-Owned Computers or Computer Peripherals may not brought
into COUNTY for use, including and not limited to mobile storage devices, without prior authorization
from COUNTY’s Chief Information Officer or his/her designee. Data must be stored on a secure server
approved by COUNTY and transferred by means of a VPN (Virtual Private Network) connection, or
another type of secure connection of this type if any data is approved to be transferred.
C.County-Owned Computer Equipment – SUBRECIPIENT or anyone having
an employment relationship with COUNTY may not use COUNTY computers or computer peripherals
on non-COUNTY premises without prior authorization from COUNTY’s Chief Information Officer or
his/her designee.
D.SUBRECIPIENT may not store COUNTY’s private, confidential or sensitive
data on any hard-disk drive.
E.SUBRECIPIENT is responsible to employ strict controls to ensure the
integrity and security of COUNTY’s confidential information and to prevent unauthorized access to data
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maintained in computer files, program documentation, data processing systems, data files and data
processing equipment which stores or processes COUNTY data internally and externally.
F.Confidential client information transmitted to one party by the other by
means of electronic transmissions must be encrypted according to Advanced Encryption Standards
(AES) of 128 BIT or higher. Additionally, a password or pass phrase must be utilized.
G.SUBRECIPIENT is responsible to immediately notify COUNTY of any
breaches or potential breaches of security related to COUNTY’s confidential information, data
maintained in computer files, program documentation, data processing systems, data files and data
processing equipment which stores or processes COUNTY data internally or externally.
H.The requirements in this Data Security provision shall apply to
SUBRECIPIENT’s subcontractor, if any.
18. CERTIFICATION REGARDING DEBARMENT, SUSPENSIONS, INELIGIBILITY AND
VOLUNTARY EXCLUSION-LOWER TIER COVERED TRANSACTIONS
A.COUNTY and SUBRECIPIENT recognize that Federal or State assistance funds
may be used under the terms of this Agreement. For purposes of this section, SUBRECIPIENT will be
referred to as the “prospective recipient”.
B.This certification is required by the regulation implementing Executive Order 12549,
Debarment and Suspension, 29 CFR Part 98, section 98.510, Participant’s responsibilities.
1)The prospective recipient of Federal assistance funds certifies by entering
into this Agreement, that neither it nor its principals are presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal
department or agency.
2)The prospective recipient of funds agrees by entering into this Agreement,
that it shall not knowingly enter into any lower tier covered transaction with a person who is debarred,
suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless
authorized by the Federal department or agency with which this transaction originated.
3) Where the prospective recipient of Federal assistance funds is unable to
certify to any of the statements in this certification, such prospective participant shall attach an explanation
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to this Agreement.
4) The prospective recipient shall provide immediate written notice to COUNTY
if at any time prospective recipient learns that its certification in Section Eighteen (18) of this Agreement
was erroneous when submitted or has become erroneous by reason of changed circumstances.
5)The prospective recipient further agrees that by entering into this Agreement,
it will include a clause identical to Section Eighteen (18) of this Agreement, in all lower tier covered
transactions and in all solicitations for lower tier covered transaction.
6)The certification in Section Eighteen (18) of this Agreement is a material
representation of fact upon which COUNTY relied in entering into this Agreement.
19.CHILD ABUSE REPORTING
SUBRECIPIENT shall utilize a procedure acceptable to COUNTY to ensure that all of
SUBRECIPIENT’s employees, volunteers, consultants, subcontractors or agents performing services
under this Agreement shall report all known or suspected child abuse or neglect to one or more of the
agencies set forth in Penal Code section 11165.9. This procedure shall include having all of
SUBRECIPIENT’s employees, volunteers, consultants, subcontractors or agents performing services
under this Agreement sign a statement that he or she knows of and will comply with the reporting
requirements set forth in Penal Code section 11166. The statement to be utilized by SUBRECIPIENT is
set forth in Exhibit D, Notice of Child Abuse Reporting Law, attached hereto and by this reference
incorporated herein.
20.LICENSES
SUBRECIPIENT shall, throughout the term of this Agreement, maintain all necessary
licenses, permits, approvals, certificates, waivers and exemptions necessary for the provision of
services hereunder and required by the laws and regulations of the United States, State of California,
the COUNTY, and any other applicable governmental agencies. SUBRECIPIENT shall notify the
COUNTY immediately in writing of its inability to obtain or maintain all necessary licenses, permits,
approvals, certificates, waivers and exemptions, irrespective of the pendency of all appeal related
thereto. Additionally, the SUBRECIPIENT shall comply with all other applicable rules and regulations, as
may now exist or be hereinafter changed.
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21. LIMITED ENGLISH PROFICIENCY (LEP)
SUBRECIPIENT shall provide interpreting and translation services to persons
participating in SUBRECIPIENT’s services who have limited or no English language proficiency,
including services to persons who are deaf or blind. Interpreter and translation services shall be
provided as necessary to allow such participants meaningful access to the programs, services and
benefits provided by SUBRECIPIENT. Interpreter and translation services, including translation of
SUBRECIPIENT’s “vital documents” (those documents that contain information that is critical for
accessing SUBRECIPIENT’s services or are required by law) shall be provided to participants at no cost
to the participant. SUBRECIPIENT shall ensure that any employees, agents, subcontractors, or partners
who interpret or translate for a program participant, or who directly communicate with a program
participant in a language other than English, demonstrate proficiency in the participant's language and
can effectively communicate any specialized terms and concepts peculiar to SUBRECIPIENT’s
services.
22.RECRUITMENT OF EMPLOYEES AND SERVICE TO CLIENTS
SUBRECIPIENT shall ensure that its employment recruitment efforts relating to this
Agreement, including administrative and professional staff positions, are carried out so as to adequately
reflect the cultural and ethnic diversity of the population of Fresno County. The SUBRECIPIENT, in the
performance of this Agreement, shall use its best efforts to serve all cultural and ethnic groups residing
in Fresno County. SUBRECIPIENT’s employment efforts relating to this Agreement will be monitored by
the COUNTY at periodic intervals.
23.RECORDS
A.Record Establishment and Maintenance:
SUBRECIPIENT shall establish and maintain records in accordance with those
requirements prescribed by COUNTY, with respect to all matters covered by this Agreement.
SUBRECIPIENT shall retain all fiscal books, account records, and client files for services performed
under this Agreement for at least five (5) years from the date of the final payment under this Agreement
or until all State and Federal audits are completed for that fiscal year, whichever is later.
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B.Cost Documentation:
1)SUBRECIPIENT shall submit to COUNTY within ten (10) calendar days
following the end of each month, all fiscal and program reports for that month. SUBRECIPIENT shall
also furnish to COUNTY such statements, records, data and information as COUNTY may request
pertaining to matters covered by this Agreement. In the event that SUBRECIPIENT fails to provide
reports as provided herein, it shall be deemed sufficient cause for COUNTY to withhold payments until
compliance is established.
2)All costs shall be supported by properly executed payrolls, time records,
invoices, vouchers, orders, or any other accounting documents pertaining in whole or in part to this
Agreement and they shall be clearly identified and readily accessible. The support documentation must
indicate the line budget account number to which the cost is charged.
3)COUNTY shall notify SUBRECIPIENT in writing within thirty (30) days of any
potential State or Federal audit exception discovered during an examination. Where findings indicate
that program requirements are not being met and State or Federal participation in this program may be
imperiled in the event that corrections are not accomplished by SUBRECIPIENT within thirty (30) days of
receipt of such notice from COUNTY, written notification thereof shall constitute COUNTY’S intent to
terminate this Agreement.
C.Service Documentation:
SUBRECIPIENT agree to maintain records to verify services under this
Agreement including names and addresses of clients served, the dates of service and a description of
services provided on each occasion. These records and any other documents pertaining in whole or in
part to this Agreement shall be clearly identified and readily accessible.
D.CDBG Eligibility and Reporting Requirements:
COUNTY’s failure to inform SUBRECIPIENT that CDBG funds are provided under
this Agreement or of any reporting requirements shall not relieve SUBRECIPIENT of compliance with any
CDBG eligibility and reporting requirements. SUBRECIPIENT agrees, in accordance with the requirements
of the CDBG Program, that least fifty-one (51%) of beneficiaries of SUBRECIPIENT’s activities provided
under this Agreement shall be low and moderate income persons as defined by having a maximum income
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of no more than 80% of the County Median Income as shown in Exhibit E, Income Limits, attached hereto
and by this reference incorporated herein. COUNTY may inform SUBRECIPIENT of changes in County
Median Income limits; however, it is the SUBRECIPIENT’s sole responsibility to remain informed and
compliant of these changes. SUBRECIPIENT agrees that one hundred percent (100%) of beneficiaries of
SUBRECIPIENT’s activities provided under this Agreement shall reside in unincorporated areas of Fresno
County and/or the partner cities as defined in Exhibit F, CDBG Partner Cities, attached hereto and by this
reference incorporated herein and all beneficiaries shall reside in Fresno County. SUBRECIPIENT further
agrees that if income and residence requirements as stated are not met by SUBRECIPIENT’s beneficiaries,
SUBRECIPIENT shall be liable for immediate repayment of all CDBG funds received under this Agreement
to the COUNTY CDBG Program. The monthly activity report submitted, as specified in Section Twenty-
Three. B (23.B) of this Agreement, to COUNTY by SUBRECIPIENT must contain the following information
for federal reporting purposes:
1)Total number of households/persons assisted;
2) Total number of households/persons assisted that are:
a.Low and moderate income [eighty percent (80%) of the County
median];
b.Very low income [fifty percent (50%) of the County median];
c.Extremely low income [thirty percent (30%) of the County median];
d.American Indian or Alaska Native;
e. Asian;
f.Black or African American;
g.Native Hawaiian or Other Pacific Islander;
h. White;
i.American Indian or Alaska Native and White;
j.Asian and White;
k.Black or African American and White;
l.American Indian or Alaska Native and Black or African American;
m.Balance/Other (individuals not included in any Single Race or
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Multiple Race Categories above);
n. Hispanic – Yes or No (cuts across all races – individuals counted
as Hispanic must also be included in one of the race categories above);
o. Female Head of Household;
p. Disabled;
q. Persons assisted with new access to this service/benefit;
r. Persons assisted with improved access to this service/benefit; and
s.Persons receiving a service/benefit that is no longer substandard.
24.CHARITABLE CHOICE
SUBRECIPIENT may not discriminate in its program delivery against a client or potential
client on the basis of religion or religious belief, a refusal to hold a religious belief, or a refusal to actively
participate in a religious practice. Any specifically religious activity or service made available to
individuals by the SUBRECIPIENT must be voluntary as well as separate in time and location from
County funded activities and services. SUBRECIPIENT shall inform COUNTY as to whether it is faith-
based. If SUBRECIPIENT identifies as faith-based, they must submit to COUNTY a copy of its policy on
referring individuals to alternate treatment SUBRECIPIENT, and include a copy of this policy in their
client admission forms. The policy must inform individuals that they may be referred to an alternative
provider if they object to the religious nature of the program, and include a notice to COUNTY.
Adherence to this policy will be monitored during annual site reviews, and a review of client files. If
SUBRECIPIENT identifies as faith-based, by July 1 of each year SUBRECIPIENT will be required to
report to COUNTY the number of individuals who requested referrals to alternate providers based on
religious objection.
25.DRUG-FREE WORKPLACE REQUIREMENTS
For purposes of this paragraph, SUBRECIPIENT will be referred to as the “grantee”. By
drawing funds against this grant award, the grantee is providing the certification that is required by
regulations implementing the Drug-Free Workplace Act of 1988, 7 CFR Part 3017, Subpart F. These
regulations require certification by grantees that they will maintain a drug-free workplace. False
certification or violation of the certification shall be grounds for suspension of payments, suspension or
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termination of grants, or government wide suspension or debarment. SUBRECIPIENT shall also comply
with the requirements of the Drug-Free Workplace Act of 1990 (California Government Code section
8350 et seq.)
26.CONFLICT OF INTEREST
No officer, agent, or employee of COUNTY who exercises any function or responsibility
for planning and carrying out the services provided under this Agreement shall have any direct or
indirect personal financial interest in this Agreement. In addition, no employee of COUNTY shall be
employed by SUBRECIPIENT to fulfill any contractual obligations with COUNTY. SUBRECIPIENT shall
also comply with all Federal, State of California and local conflict of interest laws, statutes, and
regulations, which shall be applicable to all parties and beneficiaries under this Agreement and any
officer, agent, or employee of COUNTY.
27.CLEAN AIR AND WATER
In the event the funding under this Agreement exceeds One Hundred Thousand and No/100
Dollars ($100,000.00), SUBRECIPIENT shall comply with all applicable standards, orders, or requirements
issued under the Clean Air Act contained in 42 U.S. Code 7601 et seq.; the Clean Water Act contained in
33 U.S. Code 1368 et seq.; and any standards, laws, and regulations promulgated thereunder. Under these
laws and regulations, SUBRECIPIENT shall assure:
A.No facility shall be utilized in the performance of the Agreement that has been listed
on the Environmental Protection Agency (EPA) list of Violating Facilities;
B.COUNTY shall be notified prior to execution of this Agreement of the receipt of any
communication from the Director, Office of Federal Activities, U.S. EPA indicating that a facility to be utilized
in the performance of this Agreement is under consideration to be listed on the EPA list of Violating
Facilities; and
C.COUNTY and U.S. EPA shall be notified about any known violation of the above
laws and regulations.
28.STATE ENERGY CONSERVATION
SUBRECIPIENT must comply with the mandatory standard and policies relating to energy
efficiency, which are contained in the State Energy Conservation Plan, issued in compliance with 42 United
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States (US) Code section 6201, et seq.
29.LOBBYING AND POLITICAL ACTIVITY
None of the funds provided under this Agreement shall be used for publicity, lobbying or
propaganda purposes designed to support or defeat legislation pending in the Congress of the United
States of America or the Legislature of the State of California.
SUBRECIPIENT shall not directly or indirectly use any of the funds under this Agreement
for any political activity or to further the election or defeat of any candidate for public office.
30.FRATERNIZATION
SUBRECIPIENT shall establish procedures addressing fraternization between
SUBRECIPIENT’s staff and clients. Such procedures will include provisions for informing
SUBRECIPIENT’s staff and clients regarding fraternization guidelines.
31.INTERPRETATION OF LAWS AND REGULATIONS
COUNTY reserves the right to make final interpretations or clarifications on issues relating
to Federal and State laws and regulations, to ensure compliance.
32.COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS
SUBRECIPIENT, its officers, consultants, subcontractors, agents and employees shall
comply with all applicable State, Federal and local laws, regulations, and executive orders, as well as
Federal policies, procedures, and directives governing projects that utilize State and Federal Funds.
This includes laws, rules and regulations that pertain to construction, health and safety, labor, fair
employment practices, environmental protection, equal opportunity, fair housing, and all other matters
applicable or related to SUBRECIPIENT’s services, the SUBRECIPIENT, its subcontractors, and all
eligible activities.
SUBRECIPIENT shall be responsible for obtaining all permits, licenses, and approvals
required for performing any activities under this Agreement, including those necessary to perform
design, implementation, operation, and maintenance of the activities. SUBRECIPIENT shall be
responsible for observing and complying with any applicable federal, state, and local laws, rules, and
regulations affecting any such work, specifically those including, but not limited to, environmental
protection, procurement, and safety laws, rules, regulations, and ordinances. SUBRECIPIENT shall
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provide copies of permits and approvals to COUNTY upon request.
33.PERSONNEL DISCLOSURE
SUBRECIPIENT, upon request, shall make available to COUNTY a current list of all
personnel providing services hereunder. Changes to this list will be immediately provided to COUNTY in
writing. The list shall provide the following information:
A. All full or part-time staff positions by title whose direct services are required to
provide the programs described herein;
B.A brief description of the functions of each such position and hours each person in
such position works each week or, for part-time positions, each day or month, as appropriate;
C.The education and experience levels required for each position; and
D.The names of persons filling the identified positions.
34.PROHIBITION ON PUBLICITY
None of the funds, materials, property or services provided directly or indirectly under this
Agreement shall be used for SUBRECIPIENT’s advertising, fundraising, or publicity (i.e., purchasing of
tickets / tables, silent auction donations, etc.) for self-promotion. Notwithstanding the above, publicity of the
services described in Section One (1) of this Agreement shall be allowed as necessary to raise public
awareness about the availability of such specific services when approved in advance by the Director or
his/her designee and at a cost as provided by SUBRECIPIENT in writing for such items as written / printed
materials, the use of media (i.e., radio, television, newspapers) and any other related expense(s).
35.SINGLE AUDIT CLAUSE
If SUBRECIPIENT expends Seven Hundred Fifty Thousand Dollars ($750,000)
or more in Federal and Federal flow-through monies, SUBRECIPIENT agrees to conduct an annual
audit in accordance with the requirements of the Single Audit Standards as set forth in Office of
Management and Budget (OMB) Title 2 of the Code of Federal Regulations Part 200. SUBRECIPIENT
shall submit said audit and management letter to COUNTY. The audit must include a statement of
findings or a statement that there were no findings. If there were negative findings, SUBRECIPIENT
must include a corrective action plan signed by an authorized individual. SUBRECIPIENT agrees to take
action to correct any material non-compliance or weakness found as a result of such audit. Such audit
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shall be delivered to COUNTY’s DSS, Administration, for review within nine (9) months of the end of any
fiscal year in which funds were expended and/or received for the program. Failure to perform the
requisite audit functions as required by this Agreement may result in COUNTY performing the necessary
audit tasks, or at COUNTY’s option, contracting with a public accountant to perform said audit, or, may
result in the inability of COUNTY to enter into future agreements with SUBRECIPIENT. All audit costs
related to this Agreement are the sole responsibility of SUBRECIPIENT.
A.A single audit report is not applicable if all SUBRECIPIENT’s Federal contracts
do not exceed the Seven Hundred Fifty Thousand Dollars ($750,000) requirement or SUBRECIPIENT’s
funding is through Drug related Medi-Cal. If a single audit is not applicable, a program audit must be
performed and a program audit report with management letter shall be submitted by SUBRECIPIENT to
COUNTY as a minimum requirement to attest to SUBRECIPIENT’s solvency. Said audit report shall be
delivered to COUNTY’s DSS, Accounting Office, for review no later than nine (9) months after the close
of the fiscal year in which the funds supplied through this Agreement are expended. Failure to comply
with this Act may result in COUNTY performing the necessary audit tasks or contracting with a qualified
accountant to perform said audit. All audit costs related to this Agreement are the sole responsibility of
SUBRECIPIENT who agrees to take corrective action to eliminate any material noncompliance or
weakness found as a result of such audit. Audit work performed by COUNTY under this paragraph shall
be billed to the SUBRECIPIENT at COUNTY cost, as determined by COUNTY’s Auditor-
Controller/Treasurer-Tax Collector.
B.SUBRECIPIENT shall make available all records and accounts for inspection by
COUNTY, the State of California, if applicable, the Comptroller General of the United States, the Federal
Grantor Agency, or any of their duly authorized representatives, at all reasonable times for a period of at
least three (3) years following final payment under this Agreement or the closure of all other pending
matters, whichever is later.
36.NON-DISCRIMINATION
During the performance of this Agreement SUBRECIPIENT shall not unlawfully discriminate
against any employee or applicant for employment, or recipient of services, because of ethnic group
identification, gender, gender identity, gender expression, sexual orientation, color, physical disability,
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mental disability, medical condition, national origin, race, ancestry, marital status, religion, or religious
creed, pursuant to all applicable State of California and Federal statutes and regulations.
37. GRIEVANCES
SUBRECIPIENT shall establish procedures for handling client complaints and/or
grievances. Such procedures will include provisions for informing clients of their rights to a State
Hearing to resolve such issues when appropriate.
38. PUBLIC INFORMATION
SUBRECIPIENT shall disclose COUNTY as a funding source in all information and program
materials developed in support of contracted services.
39. GOVERNING LAW
Venue for any action arising out of or related to this Agreement shall only be in Fresno
County, California. The rights and obligations of the parties and all interpretation and performance of this
Agreement shall be governed in all respects by the laws of the State of California.
40. SEVERABILITY
The provisions of this Agreement are severable. The invalidity or unenforceability of any one
provision in the Agreement shall not affect the other provisions.
41. ENTIRE AGREEMENT
This Agreement constitutes the entire agreement between the SUBRECIPIENT and
COUNTY with respect to the subject matter hereof and supersedes all previous Agreement negotiations,
proposals, commitments, writings, advertisements, publications, and understanding of any nature
whatsoever unless expressly included in this Agreement.
///
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///
///
///
///
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1 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year
2 first here inabove written.
3 SUBRECIPJENT:
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Print Name: D t.V\..c =t>c r ""Z-
Title: E-{<:'Ct.L_~·,u ., D,.rc:c.+01
Chaim.1an of the Board, or
President, or any Vice President
.---.
Title: )PJ / f ~,.,. .,,. 1 ,/¢'&~· ,, ,-r.,
Secretary ( of Corporation), or
any Assistant Secretary, or
Chief Financial Officer or
any Assistant Treasurer
Mailing Address:
1709 7th Street
Mendota, CA 93640
(559) 655 -4808
Contact: Executive Director
For accounting use only:
Fund/Subclass : 000 l / 10000
Organization: 56107001
Account/Program: 7870/0
By:-------------
Steve anda Cbairn-1an of the
Board of Supervisors of the
County of Fresno
ATTEST:
Bernice E. Seidel
Clerk of the Board of Supervisors
County of Fresno, State of California
By: a,~ C.., 1)
Deputy
-23-
Exhibit A
Page 1 of 3
I. LEGAL NAME OF ORGANIZATION: Westside Youth, Inc.
PROJECT TITLE: Youth Recreation and Education Program
AGENCY ADDRESS: 1709 Seventh St. Mendota, Ca. 93640
CONTRACT PERIOD: September 1, 2021 to August 31, 2022
September 1, 2022 to August 31, 2023
September 1, 2023 to August 31, 2024
TOTAL BUDGET FOR THIS PROJECT BY INCOME SOURCE:
SOURCE FUNDING PERIOD AMOUNT
County CDBG 9/1/2021 – 8/31/2022 $42,842.00
County CDBG 9/1/2022 – 8/31/2023 $42,842.00
County CDBG 9/1/2023 – 8/31/2024 $42,842.00
Total $128,526.00
II. PROJECT DESCRIPTION:
This project will target 1,700 underserved youth and adults in the Community Development Block Grant
(CDBG) partner city of Mendota. The supervised and structured recreational, educational and
community outreach components of the program include:
• Youth Sports – Recreational activities offered through this project include organized sports,
such as soccer, wrestling and cheer, and indoor activities that include table games and weight
training.
• Academic Support – Educational activities accessible as part of this project include tutoring,
reading support, and computer labs.
• Supportive Services – These services include Public Health Awareness education, such as gang
and substance abuse prevention, anger management training, food and school supplies
distribution, and community presentations.
III. PROJECT PERSONNEL
Listing of positions involved in project:
Title/Position Number of Positions Percent of time on project
Executive Director 1 .42 FTE
IV. TARGET POPULATION
Westside Youth, Inc. estimates 1,700 unduplicated clients will be served over the entire grant period.
Demographic data (i.e., gender, age, ethnicity, and city of residence) will be documented and provided
to the County as part of CDBG data reporting requirements.
Exhibit A
Page 2 of 3
V. OUTCOMES
A. Long-Term Outcomes:
• Youth participating in academic support services will demonstrate improved engagement in
school; and
• Youth participating in recreational support services will demonstrate improved physical fitness
and increased competency in their chosen sport.
1. Short-Term Outcome:
Youth participating in Westside Youth’s academic support services will utilize the computer and
reading labs to help improve academic performance. Outcome indicators will be measured
through program participation, attendance, and qualitative data.
a. Specific Activity:
Throughout the grant period, youth will be involved in Westside Youth’s academic services
and have access to virtual learning programs, computer lab and lending library. Children
who are identified as being below grade level will receive individual tutoring on a weekly
basis.
i. Outcome Indicators
• Each year, 75% of youth receiving reading support will increase their reading level,
as measured by computer assessment; and
• Each year, 60% of youth receiving tutoring will show improved grades, in at least 2
subjects, as measured by quarterly school report cards.
2. Short-Term Outcome:
Youth involved in Westside Youth’s recreational/sports services will demonstrate improved self-
confidence, engagement with peers, and sportsmanship with teammates and competitors.
Outcome indicators will be measured through self-assessments, fitness testing and
coach/volunteer observations.
a. Specific Activity:
Youth participating in Westside Youth’s sports programs will participate in scheduled
practices and games. Youth will be assigned to teams based on skill level and personal
preferences. Competitive games will be scheduled to improve overall skill level.
i. Outcome Indicators
• Each year, 80% of youth participating in a structured sport will improve their
self-confidence, as measured by a self-assessment.
• Each year, 80% of youth participating in a structured sport will have improved
relationships with their teammates and peers, as measured by self-assessments;
and
• Each year, 80% of youth participating in a structured sport will improve their
performance, as measured by self-assessments and coach observation.
3. Short-Term Outcome:
Exhibit A
Page 3 of 3
Families involved in Westside Youth’s supportive services will receive gang prevention, drug,
alcohol, and tobacco education through in-house and partner agency presentations. Families
will increase their knowledge regarding the presented subject. Families will also have access to
Open Pantry, Westside Youth’s food sharing program, and school supply distribution.
a. Specific Activity:
Westside Youth will participate in and provide community supportive services including food
and school supplies distribution. Westside Youth will also host other local organizations to
provide drug, alcohol, and gang prevention presentations.
i. Outcome Indicators
• 10 community education or awareness presentations will be held each year.
• 80% of presentation attendees will demonstrate improved understanding of the
presented subject, as measured by a post-survey; and
• 250 youth will receive much needed school supplies to ensure they are ready for the
upcoming school year, as measured by participation in the annual Back to School
backpack and school supply distribution.
VI. SUBRECIPIENT RESPONSIBILITIES
In addition to the activities listed above:
A. SUBRECIPIENT will complete and submit monthly activity reports in a manner determined by DSS.
B. SUBRECIPIENT will provide annual Civil Rights training to their staff in the beginning of every
calendar year and will provide relevant proof to COUNTY by April 1.
VII. COUNTY RESPONSIBILITIES
Coordinate at minimum quarterly meetings with SUBRECIPIENT to ensure compliance with CFR 200
requirements and discuss program outcomes and progress and work collaboratively in the coordination
of services.
TOTAL
0550
0250
$ 42,842.00
Office Expense
Fiscal & Audits
Training
Indirect Costs
SUBTOTAL:
TOTAL EXPENSES:
BUDGET ITEM #
0100
0150
0200
0450
0500
Equipment
Facilities
VENDOR NAME:
CATEGORY
Salaries
Payroll Taxes
Benefits
SUBTOTAL:
SERVICES & SUPPLIES
Insurance
Communications
$
$ 1,000.00
$ 1,000.00
$
$ 18,676.00
0600
0650
0660
0700
Consultancy/Subcontracts
BUDGET SUMMARY September 1, 2021 - August 31, 2022
$ 18,880.00
$ 5,286.00
$ -
$ 24,166.00
$ 1,301.00
$ 1,115.00
$ 1,874.00
$ 450.00
$ 7,800.00
$ 1.00
$ 4,135.00
0300
0350
0400
Travel Costs
Program Supplies
EXHIBIT B
Westside Youth
Page 1 of 12
VENDOR NAME:
SALARIES
Position
Executive Director
Salary/Wages Funds
Requested
Monthly
Salary/ Hourly
Wages
Number of
Months
% of Time on
Project
42 $24,166 12 $3750/mo
Item TotalBenefit Item (Calculation)
$
$
$
Total Salaries/Wages 24,166.00$
BENEFITS (Health Ins; Life Ins; Retirement; Other benefits)
TOTAL SALARIES AND BENEFITS:24,166.00$
$
$
$
no benefits are allocated
BUDGET DETAIL September 1, 2021 - August 31, 2022 (Personnel)
Westside Youth
Page 2 of 12
VENDOR NAME:
BUDGET LINE
ITEM TOTAL
CATEGORY &
DESCRIPTION/
CALCULATION
SUBTOTAL
BUDGET DETAIL September 1, 2021 - August 31, 2022 (Services and Supplies)
250 Insurance @ 50% of $2602
premium $ 1,301.00 $ 1,301.00
300 Communications @ 50% of
annual costs $ 1,115.00 $ 1,115.00
100 salary $45,000/yr x .42% $ 18,880.00 $ 18,880.00
150 taxes @ 28% $ 5,286.00 $ 5,286.00
450 facilities $ 7,800.00 $ 7,800.00
550 program supplies $ 4,135.00 $ 4,135.00
350 office expense $ 1,874.00 $ 1,874.00
400 equipment $ 450.00 $ 450.00
500 Travel $ 1.00 $ 1.00
650 fiscal/audits $ 1,000.00 $ 1,000.00
660 training $ 1,000.00 $ 1,000.00
$ 42,842.00 $ 42,842.00 TOTAL EXPENSES
Westside Youth
Page 3 of 12
Westside Youth
$18,880/annually budgeted for Executive Director @ 42% of time on CDBG related
objectives. This is our only paid position at this time. The Director recruits volunteers,
arranges training, works with office manager to manage scheduling, recommends and
authorizes purchases, works with bookkeeping service to manage finances, provides Board
with monthly activity and financial reports, prepares grants, reports to funders, PAYROLL
TAXES our taxes run about 28%, annually budgeting $5286. INSURANCE: $1301 this
includes general liability, fire/theft, errors and omissions coverage, our annual premium is
$2602, our budget is 50% of that amount, as the CDBG funded activities will comprise half the
agency's efforts. COMMUNICATIONS: $1115 covers half the annual cost of internet,
landlines, mobile and fax services. OFFICE EXPENSE: this budgeted item covers our costs
for paper (8cases @$34.25/=$274), printer ink (7 cartridges @ $200/=$1400) and desk top
supplies ($200). EQUIPMENT: $450 this represents our best estimate for replacing a printer.
FACILITIES: $1,300/month rent x 12 = $15600 x .50=$7800 this represents half the annual
rent for our facilities. TRAVEL: $1 allocated as line-item placeholder. PROGRAM SUPPLIES:
costs allocated for sports equipment ($450= 30 balls @15/, $300=6 soccer goal nets @$50/,
$3100=155 safety items --helmets, gloves, mitts, shin guards, and $285=personal protection
items (disposable masks, gloves, sanitizers/wet wipes)
Explain the amounts entered in the Proposed Budget Detail. A clear and concise narrative
shall provide a detailed explanation of the proposed budget amount that will be spent on each
budget line item. There is no recommendation for page length.
VENDOR NAME:
BUDGET DETAIL NARRATIVE September 1, 2021 - August 31, 2022
Page 4 of 12
VENDOR NAME:
CATEGORY
Salaries $ 18,880.00
TOTAL
0660
0700
$ 5,286.00
$ 24,166.00
Payroll Taxes
Benefits
SUBTOTAL:
SERVICES & SUPPLIES
Insurance
Communications
Office Expense
Equipment
Facilities
$ -
$ 1,301.00
$ 1,115.00
$ 1,874.00
$ 450.00 0400
0450
0500
0550
0600
0650
Consultancy/Subcontracts
Fiscal & Audits
Training
TOTAL EXPENSES:
$ 7,800.00
$ 1.00
BUDGET ITEM #
0100
0150
0200
0250
0300
0350
$ 4,135.00
$
$ 1,000.00
$ 3,286.00
$ 42,842.00
Indirect Costs
SUBTOTAL:
$ 1,000.00
Travel Costs
Program Supplies
BUDGET SUMMARY September 1, 2022 - August 31, 2023
Westside Youth
Page 5 of 12
Executive Director 42 12
VENDOR
NAME:
SALARIES
Position Salary/Wages Funds
Requested
Monthly
Salary/ Hourly
Wages
Number of
Months
% of Time on
Project
BUDGET DETAIL September 1, 2022 - August 31, 2023 (Personnel)
Total Salaries/Wages 24,166.00$
BENEFITS (Health Ins; Life Ins; Retirement; Other benefits)
$24,166 $3750/mo
Item TotalBenefit Item (Calculation)
$
$
$
TOTAL SALARIES AND BENEFITS:24,166.00$
$
$
$
no benefits are allocated
Westside Youth
Page 6 of 12
VENDOR NAME:
BUDGET LINE
ITEM TOTAL
CATEGORY &
DESCRIPTION/
CALCULATION
SUBTOTAL
BUDGET DETAIL September 1, 2022 - August 31, 2023 (Services and Supplies)
Westside Youth
250 Insurance @ 50% of $2602
premium $ 1,301.00 $ 1,301.00
300 Communications @ 50% of
annual costs $1,115 $ 1,115.00
100 salary $45,000/yr x .42% $ 18,880.00 $ 18,880.00
150 taxes @ 28% $ 5,286.00 $ 5,286.00
450 facilities $ 7,800.00 $ 7,800.00
500 travel $ 1.00 $ 1.00
350 office expense $ 1,874.00 $ 1,874.00
400 equipment $ 450.00 $ 450.00
660 training $ 1,000.00 $ 1,000.00
550 program supplies $ 4,135.00 $ 4,135.00
650 fiscal/audits $ 1,000.00 $ 1,000.00
$ 42,842.00 $ 42,842.00 TOTAL EXPENSES
Page 7 of 12
Westside Youth
$18,880/annually budgeted for Executive Director @ 42% of time on CDBG related
objectives. This is our only paid position at this time. The Director recruits volunteers,
arranges training, works with office manager to manage scheduling, recommends and
authorizes purchases, works with bookkeeping service to manage finances, provides Board
with monthly activity and financial reports, prepares grants, reports to funders, PAYROLL
TAXES our taxes run about 28%, annually budgeting $5286. INSURANCE: $1301 this
includes general liability, fire/theft, errors and omissions coverage, our annual premium is
$2602, our budget is 50% of that amount, as the CDBG funded activities will comprise half
the agency's efforts. COMMUNICATIONS: $1115 covers half the annual cost of internet,
landlines, mobile and fax services. OFFICE EXPENSE: this budgeted item covers our costs
for paper (8cases @$34.25/=$274), printer ink (7 cartridges @ $200/=$1400) and desk top
supplies ($200). EQUIPMENT: $450 this represents our best estimate for replacing a printer.
FACILITIES: $1,300/month rent x 12 = $15600 x .50=$7800 this represents half the annual
rent for our facilities. TRAVEL: $1 allocated to line-item as a placeholder. PROGRAM
SUPPLIES: costs allocated for sports equipment ($450= 30 balls @15/, $300=6 soccer goal
nets @$50/, $3100=155 safety items --helmets, gloves, mitts, shin guards, and
$285=personal protection items (disposable masks, gloves, sanitizers/wet wipes)
Explain the amounts entered in the Proposed Budget Detail. A clear and concise narrative
shall provide a detailed explanation of the proposed budget amount that will be spent on
each budget line item. There is no recommendation for page length.
VENDOR NAME:
BUDGET DETAIL NARRATIVE September 1, 2022 - August 31, 2023
Page 8 of 12
VENDOR NAME:
CATEGORY
Salaries $ 18,880.00
TOTAL
0660
0700
$ 5,286.00
$ 24,166.00
Payroll Taxes
Benefits
SUBTOTAL:
SERVICES & SUPPLIES
Insurance
Communications
Office Expense
Equipment
Facilities
$ -
$ 1,301.00
$ 1,115.00
$ 1,874.00
$ 450.00 0400
0450
0500
0550
0600
0650
Consultancy/Subcontracts
Fiscal & Audits
Training
TOTAL EXPENSES:
$ 7,800.00
$ 1.00
BUDGET ITEM #
0100
0150
0200
0250
0300
0350
$ 4,135.00
$ -
$ 1,000.00
$ 6,286.00
$ 42,842.00
Indirect Costs
SUBTOTAL:
$ 1,000.00
Travel Costs
Program Supplies
BUDGET SUMMARY September 1, 2023 - August 31, 2024
Westside Youth
Page 9 of 12
Executive Director 42 12
VENDOR NAME:
SALARIES
Position Salary/Wages Funds
Requested
Monthly
Salary/ Hourly
Wages
Number of
Months
% of Time on
Project
BUDGET DETAIL September 1, 2023 - August 31, 2024 (Personnel)
Total Salaries/Wages 24,166.00$
BENEFITS (Health Ins; Life Ins; Retirement; Other benefits)
$24,166 $3750/mo
Item TotalBenefit Item (Calculation)
$
$
$
TOTAL SALARIES AND BENEFITS:24,166.00$
$
$
$
no benefits are allocated
Westside Youth
Page 10 of 12
VENDOR NAME:
BUDGET LINE
ITEM TOTAL
CATEGORY &
DESCRIPTION/
CALCULATION
SUBTOTAL
BUDGET DETAIL September 1, 2023 - August 31, 2024(Services and Supplies)
Westside Youth
250 Insurance @ 50% of $2602
premium $ 1,301.00 $ 1,301.00
300 Communications @ 50% of
annual costs $ 1,115.00 $ 1,115.00
100 salary $45,000/yr x .42% $ 18,880.00 $ 18,880.00
150 taxes @ 28% $ 5,286.00 $ 5,286.00
450 facilities $ 7,800.00 $ 7,800.00
500 travel $ 1.00 $ 1.00
350 office expense $ 1,874.00 $ 1,874.00
400 equipment $ 450.00 $ 450.00
660 training $ 1,000.00 $ 1,000.00
550 program supplies $ 4,135.00 $ 4,135.00
650 fiscal/audits $ 1,000.00 $ 1,000.00
$ 42,842.00 $ 42,842.00 TOTAL EXPENSES
Page 11 of 12
Westside Youth
$18,880/annually budgeted for Executive Director @ 42% of time on CDBG related
objectives. This is our only paid position at this time. The Director recruits volunteers,
arranges training, works with office manager to manage scheduling, recommends and
authorizes purchases, works with bookkeeping service to manage finances, provides Board
with monthly activity and financial reports, prepares grants, reports to funders, PAYROLL
TAXES our taxes run about 28%, annually budgeting $5286. INSURANCE: $1301 this
includes general liability, fire/theft, errors and omissions coverage, our annual premium is
$2602, our budget is 50% of that amount, as the CDBG funded activities will comprise half
the agency's efforts. COMMUNICATIONS: $1115 covers half the annual cost of internet,
landlines, mobile and fax services. OFFICE EXPENSE: this budgeted item covers our costs
for paper (8cases @$34.25/=$274), printer ink (7 cartridges @ $200/=$1400) and desk top
supplies ($200). EQUIPMENT: $450 this represents our best estimate for replacing a printer.
FACILITIES: $1,300/month rent x 12 = $15600 x .50=$7800 this represents half the annual
rent for our facilities. TRAVEL: $1 allocated to line-item as a placeholder. PROGRAM
SUPPLIES: costs allocated for sports equipment.
Explain the amounts entered in the Proposed Budget Detail. A clear and concise narrative
shall provide a detailed explanation of the proposed budget amount that will be spent on each
budget line item. There is no recommendation for page length.
VENDOR NAME:
BUDGET DETAIL NARRATIVE September 1, 2023 - August 31, 2024
Page 12 of 12
Exhibit C
Page 1 of 2
SELF-DEALING TRANSACTION DISCLOSURE FORM
In order to conduct business with the County of Fresno (hereinafter referred to as “County”),
members of a contractor’s board of directors (hereinafter referred to as “County Contractor”), must
disclose any self-dealing transactions that they are a party to while providing goods, performing
services, or both for the County. A self-dealing transaction is defined below:
“A self-dealing transaction means a transaction to which the corporation is a party and in which one
or more of its directors has a material financial interest”
The definition above will be utilized for purposes of completing this disclosure form.
INSTRUCTIONS
(1)Enter board member’s name, job title (if applicable), and date this disclosure is being made.
(2)Enter the board member’s company/agency name and address.
(3)Describe in detail the nature of the self -dealing transaction that is being disclosed to the
County. At a minimum, include a description of the following:
a.The name of the agency/company with which the corporation has the transaction; and
b.The nature of the material financial interest in the Corporation’s transaction that the
board member has.
(4)Describe in detail why the self -dealing transaction is appropriate based on applicable
provisions of the Corporations Code.
(5)Form must be signed by t he board member that is involved in the self -dealing transaction
described in Sections (3) and (4).
Exhibit C
Page 2 of 2
(1) Company Board Member Information:
Name: Date:
Job Title:
(2) Company/Agency Name and Address:
(3) Disclosure (Please describe the nature of the self-dealing transaction you are a party to):
(4)Explain why this self-dealing transaction is consistent with the requirements of Corporations Code 5233 (a):
(5) Authorized Signature
Signature: Date:
Exhibit D
Page 1 of 1
0872fcfx
NOTICE OF CHILD ABUSE REPORTING LAW
The undersigned hereby acknowledges that Penal Code section 11166 and the
contractual obligations between County of Fresno (COUNTY) and Transitions
Children’s Services (PROVIDER) related to provision of Resource Family Approval
Family Evaluations and Written Reports services for COUNTY’s dependent children,
requires that the undersigned report all known or suspected child abuse or neglect to one
or more of the agencies set forth in Penal Code (P.C.) section (§) 11165.9.
For purposes of the undersigned’s child abuse reporting requirements, “child
abuse or neglect” includes physical injury inflicted by other than accidental means upon a
child by another person, sexual abuse as defined in P.C. §11165.1, neglect as defined in
P.C. §11165.2, willful cruelty or unjustifiable punishment as defined in P.C. §11165.3,
and unlawful corporal punishment or injury as defined in P.C. §11165.4.
A child abuse report shall be made whenever the undersigned, in his or her
professional capacity or within the scope of his or her employment, has knowledge of or
observes a child whom the undersigned knows or reasonably suspects has been the victim
of child abuse or neglect. (P.C §11166.) The child abuse report shall be made to any
police department or sheriff’s department (not including a school district police or
security department), or to any county welfare department, including Fresno County
Department of Social Services’ 24 Hour CARELINE. (See PC §11165.9.)
For purposes of child abuse reporting, a “reasonable suspicion” means that it is
objectively reasonable for a person to entertain a suspicion, based upon facts that could
cause a reasonable person in a like position, drawing, when appropriate, on his or her
training and experience, to suspect child abuse or neglect. The pregnancy of a child does
not, in and of itself, constitute a basis for reasonable suspicion of sexual abuse. (P.C.
§11166(a)(1).)
Substantial penalties may be imposed for failure to comply with these child abuse
reporting requirements.
Further information and a copy of the law may be obtained from the department
head or designee.
I have read and understand the above statement and agree to comply with the
child abuse reporting requirements.
__________________________________ ________________________
SIGNATURE DATE
EXHIBIT E – INCOME LIMITS
2020
Affordable Housing Programs
INCOME LIMITS
Effective July 1, 2020
Family
Size
Maximum Family Yearly Income
30% 50% 60% 65% 80% 100% 120%
1 $ 14,700 $ 24,500 $ 29,400 $ 31,800 $ 39,150 $ 48,930 $ 58,720
2 $ 16,800 $ 28,000 $ 33,600 $ 36,350 $ 44,750 $ 55,930 $ 67,120
3 $ 18,900 $ 31,500 $ 37,800 $ 40,900 $ 50,350 $ 62,930 $ 75,520
4 $ 20,950 $ 34,950 $ 41,940 $ 45,410 $ 55,900 $ 69,870 $ 83,850
5 $ 22,650 $ 37,750 $ 45,300 $ 49,070 $ 60,400 $ 75,500 $ 90,600
6 $ 24,350 $ 40,550 $ 48,660 $ 52,690 $ 64,850 $ 81,060 $ 97,270
7 $ 26,000 $ 43,350 $ 52,020 $ 56,340 $ 69,350 $ 86,680 $ 104,020
8 $ 27,700 $ 46,150 $ 55,380 $ 59,960 $ 73,800 $ 92,250 $ 110,700
Family
Size@
80%
Maximum Family Monthly Income
1 2 3 4 5 6 7
$ 3,263 $ 3,729 $ 4,196 $ 4,658 $ 5,033 $ 5,404 $ 5,779
Exhibit E
Page 1 of 1
Exhibit F
Page 1 of 1
CDBG Partner Cities
Federal funding administered through Housing and Urban Development (HUD). At least 51% of
clientele benefiting from public services funded by CDBG must be LMI income persons (income
must be verified) and MUST be residents of unincorporated areas in Fresno County and/or the
following partner cities;
•Fowler
•Kerman
•Kingsburg
•Mendota
•Reedley
•Sanger
•Selma