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HomeMy WebLinkAbout25793COUNTY OF FRESNO c 27 orn ,T PL -!CHASING DATE: 4/9/2009 THlS EXTRACT IS FOR REFERENCE AND INFORMATIONAL PURPOSES ONLY. ALL BUSINESS AND MANAGEMENT DECISIONS MUST BE GOVERNED BY THE UNDERLYING CONTRACT. ANY QUESTIONS MUST INCLUDE THE CONTRACT NUMBER AND BE ADDRESSED TO THE COUNTY'S PURCHASING OFFICE AT 456-71 10. CONTRACT NUMBER: P-09-120-H CONTRACT TITLE: Codifier of Ordinances CONTRACT PERIOD: 1 H 12009 thru 12/31/2013 ;';"~~$"cLUDE USING AGENCIES: Board of Supervisors Net 45 Days TERMS: DELIVERY TERMS: & DELIVERY TIME: BUY ER: H - Patricia J. Flaherty CONTRACT VALUE: $20,000.00 Annual Maximum LOCATION: VENDOR NUMBER: 0000266702 NAME I ADDRESS: Municipal Code Corp. P.O. Box 2235 Tallahassee, FL 3231 6 REPRESENTATIVE: Gregory Dudiak TELEPHONE: (800) 262-2633 FAX: (850) 575-8852 E-MAIL: info @ municode.com BOARDKiROUPISTATE CONTRACT NO: REQUISITION NO'S: 1 109000079 ~ew Cancellation Reference: ~enewal Short Term Tic Date: ~61112013 ~djustment Evergreen Code: 444 ~dd0n Kill REPORTS: None ow: 01 100200 Supersedes COMMODITIES, SERVICES OR MAINTENANCE COVERED UNDER THlS ACTION: Municipal Code Corp. will research, edit, index and publish the finally enacted legislation client specifies for inclusion in the code. See attached agreement. SPECIAL CONDITIONS FOR USE: * AUTOMATIC RENEWAL: In the absence of notification from vendor to Purchasing, or instructions from County department to Purchasing, this Agreement will automatically renew for one year on Jan. 1,2010, Jan. 1,201 1, Jan. 1,2012 and Jan. 1,2013. DISTRIBUTION REQUESTEWBYlDATE ADDITKlNAL DISTRIBUTION CONTRACT FILE: hfI EWER: VENDOR: AUDITOR: DEPARTMENT: REQUIWIWNER: Board d Supelvisors saw P-04120-H AccessReport Extract Page 1 of 1 SCOPE OF WORK MUNICIPAL CODE CORPORATION, a corporation duly organized and existing under the laws of the State of Florida, hereinafter referred to as MCC, hereby offers to perform supplementation services for the FRESNO COUNTY, CALIFORNIA, hereinafter referred to as Client. Municipal Code Corporation (MCC) will research, edit, index and publish (both in print and electronically) the finally enacted legislation Client specifies for inclusion in the Code. Material Included. All legislation of a general and permanent nature, passed in final form by the Client will be included in the Code. MCC prefers the material in an editable electronic form, and will rely upon the electronic media during the supplementation process when furnished electronically, unless otherwise instructed. However, materials are not required to be furnished in electronic form and can be provided via fax or printed copy. All material received by MCC will be acknowledged via e-mail or the postal service. Research of minutes can be provided as agreed upon by the Client and MCC. Editorial Work. The Supplement editorial team, consisting of a legal editor, proofreader and indexer, will review the legislation to determine proper placement within the Code. MCC will adhere to the structure and style contained in the ordinance unless changes are required to ensure consistency in the Code. The team will also update the Table of Contents, catch lines, reference tables and index. Additionally, an instruction sheet will be created to advise how to insert and remove pages. A Checklist of Up-To-Date pages will be created to indicate the most recent source from which each page in the Code is derived. Editorial notes will be appended to sections that require additional explanation. A separate Supplement will be created for any pamphlets derived from the Code. Printed Supplements. Amendments to the printed Code occur in the form of Printed Supplement pages that are issued as replacement pages on acid-free paper. Printed Supplements include updated Table of Contents, Code Comparative Table, index and text pages. A Supplement for each printed Code is included in the base page rate. Electronic Code. The Subdivision and code of ordinances are all to be converted to the internet for up to date viewing of the code. The cost to upload both publications is $750.00 annually. Additional products are available - prices and information provided upon request. Electronic Updates. Amendments to the electronic version of the Code (CD, Internet, Folio, PDF, etc.) can be provided on their own schedule, or accompany Printed Supplements. Electronic Updates appear in the proper place and a fully searchable, complete Code will be delivered. Electronic Updates are included in the base page rate and clients who receive both Electronic Updates and Printed Supplements receive the Printed Supplements at no charge. Schedule. Amendments are provided on a schedule designed to meet the needs of the Client, currently quarterly (1,3,5,7,9,11). The schedule can be weekly, biweekly, monthly, bi-monthly, quarterly, tri-annual, semi-annual, annual or upon authorization. Electronic Updates can occur on a more frequent schedule than Printed Supplements. New Ordinances on the Web (N.O.W.). MCC can post the ordinances passed in between Printed Supplements or Electronic Updates on our website. The ordinances are posted as part of the Preliminaries and also show in the electronic Table of Contents. Once the posted ordinances are incorporated into the Code, they are removed from the website. We recommend the Client send in legislation in editable format via email for inclusion in the Code. This allows the legislation to be searchable on the Internet site along with the Code. I. SUPPLEMENTATION QUOTATION SHEET FOR Supplement Service Base Page Rate Base page rate above includes Acknowledgement of Material Data conversion, as necessary Editorial Work Proofreading Indexing Updating Electronic versions', (e.g. CDs and Internet) Multiple Code Search printing2 10 Supplements Additional Services that apply to Supplement Service Black and white graphics, per graphic $1 5 Color graphics, per graphic $25 Code on the Internet, per year $750 New Ordinances on the Web, each $25 Freight Actual freight State Sales Tax If applicable Payment for Supplement and Additional Services Invoices will be submitted upon shipment of project(s). Term of Agreement. This Agreement shall begin upon execution of this Agreement and end three years. Thereafter, the Supplement Service shall be automatically renewed from year to year provided that each party may cancel or change this agreement with sixty (60) days written notice. ' We do not charge a per page rate for updating CDs or the Internet - this is included in the supplement per page rate. 2 MCC uses only acid-free paper. Page Format Single Column Base Page Rate $1 9 per page Submitted by: MUNICIPAL CODE CORPORATION Accepted by: FBSNO COUNTY, CALIFORK I Witness: , , Date: ~/B/&T M Municipal Code Corporation PO Box 2235 Tallahassee, FL 3231 6 800-262-2633 Fax: 850-575-8852 info@municode.com Municode.com Incorporation Date: Current Code Accounts Serviced: Divisions: Project Contact Persons: .. - QUALIFICATIONS For the last 57 years, Municipal Code Corporation has engaged predominately in editing and publishing Code for municipalities and counties of all sizes throughout the United States. MCC has published and supplemented more Codes that are in current use than any other codifier in the Country. This experience enables us to offer you the finest services available. We also have started two other divisions focused ,on government clients: MCCi (Municipal Code Corporation Innovations) and MCCAdvantage. Business main location: 1700 Capital Circle, SW Tallahassee, FL 3231 0 800-262-2633 or 850-576-31 7 1 March 1951 over 3,000 MCCi-Document Management and Agenda Automation MCCa - Utility Billing and Statement Processing Danielle Galvin, Vice President - Marketing Eric Grant, Vice President - Supplements PersonnelIOffices The entire corporate staff consists of approximately 190 employees, including 9 attorneys, 35 editors, and 46,000 square feet of floor space. We have regional offices in Portage, Michigan; Fort Worth and Edinburg, Texas; and Seattle, Washington and our main ofice in Tallahassee, Florida. All editing and printing is done on our premises. This enables us to control each project from beginning to end with no part being subcontracted. Key personnel are available to answer questions during any phase of the project and to assure quality control in all aspects of publication, document management, and utility billing. Project Coordinators: Danielle Galvin, Vice President - Marketing B.S., Marketing, University of Central Florida; M.B.A., Administration, Northern Illinois University; Tallahassee Community College Extended Studies: HTML, C++, Effective Oral Communications, Managing Technology. 20 years of Project ManagementlCustomer Service Experience. Danielle has worked with MCC for over 14 years. She is Office Manager and has primary responsibility for initial project setup, coordinating details during project and transition to supplementation. Key Personnel Assigned to Project . . Dale Barstow, Vice President of Sales Pilot of MCC's Corporate Airplane; Graduate from Emery Riddle Aeronautically University; Honorary City Clerk in 5 States; Municipal Clerk's Education Foundation President; Continuing Education - Dale Carnegie Sales Training; Speaker for over 35 conferences. 36 years experience in Client sales. Dale meets with our customers to ensure face to face communication and coordination. Supplementation: W. Eric Grant, Vice President - Supplements B.S., United States Naval Academy; M.A. Georgetown University School of Foreign Service J.D., University of Virginia, Member of Florida Bar. Supervisor of electronic teams. MCC has deployed a team concept. This type of organization structure allows for complete communication, reduces the turn-around time for publication, and assures greater accuracy. Since each team is comprised of three editors and one proofreader, it allows for what we call "bench depth" - there is always a backup person. Janet Randell, Sup~lement Customer Service Representative A.A., Business Administration, Western International University; 15 + years of Customer Service Experience. Janet has worked with MCC for three years. She is the Customer Service Representative for the Supplement Department serving as a direct point of contact for customers. She's responsible for ensuring that the company's customers receive an adequate level of service or help with their questions and concerns. Indexing: Jov Luczvnski, Indexing Supervisor A.A., Calhoun Community College; Paralegal Technology; Member of American Society of Indexers. 8 years of experience in indexing Codes. Will provide oversight and technical assistance for initial editorial preparation of the lndex and updating the lndex through the Supplement Service. Information Technology: Phillip Claiborne. Chief Information Officer B.S., Management lnformation Systems, Florida State University; MBA, University of Florida; CompTlA Certified A+, Net+, Security+, Microsoft Certified Systems Administrator. 10 years of extensive experience supporting, designing and administering corporate network environments. Matt Farlev, Svstems Administrator AA, Tallahassee Community College, Currently obtaining BA in IT at FSU. 2.5 years of systems/network management experience. Elliot Haworth, Web Developer B.A., Computer Science, Mercer University. 5 years of experience desktop application programming and developing web based applications Stacv Corrv, Digital Art Director Flagler College, Glendale College, Tallahassee Community College. 10 years experience as a graphic designer; 7 years as director of Municipal Code's graphics department. 20 years of experience as a technical writer and technical support liaison. - r . .I . . Law Editorial Staff Bill Sweeney, B.A., University of Montana; M.A., U.S. Naval War College; J.D., University of Montana; Master of Laws (LLM) United States Army Judge Advocate General's School; Vice President of Code Department with over 20 years experience in legal research and litigation. Alyce A. Whitson, B.A., University of South Florida; J.D., University of Florida; more than 30 years of experience in local government law; Member of Florida Bar. Alyce has completed over 600 codes and various other legal projects throughout the United States, including Alaska, Arkansas, California, Colorado, Connecticut, Delaware, Florida, Indiana, Kansas, Kentucky, Louisiana, Maine, Massachusetts, Minnesota, Missouri, New Hampshire, New York, North Carolina, North Dakota, Oklahoma, Rhode Island, South Carolina, South Dakota, Tennessee, Texas, Vermont, Virginia, Washington, W~sconsin, and Wyoming. William J. Carroll Jr., B.S., Penn State University; J.D., Florida State University; more than 35 years of experience in local government law; Member of Florida Bar. Bill has completed hundreds of codes and legal projects throughout the United States including codes in Arkansas, Colorado, Florida, Indiana, Illinois, Kansas, Louisiana, Maine, Michigan, Missouri, Montana, Nevada, New Jersey, New Mexico, Pennsylvania, South Dakota, Texas, Virginia, and Wyoming. Roner D. Merriam, B.A., Mercer University; J.D., Emory University; more than 35 years of experience in local government law; Member of Florida Bar. Roger has completed Codes in multiple states including Alabama, Arizona, Arkansas, California, Colorado, Connecticut, Delaware, Florida, Georgia, Illinois, Indiana, Iowa, Kansas, Kentucky, Louisiana, Massachusetts, Maine, Maryland, Minnesota, Mississippi, Missouri, Nebraska, New Mexico, New York, North Carolina, North Dakota, Ohio, Oklahoma, Rhode Island, South Dakota, South Carolina, Tennessee, Texas, Virginia, West Virginia, and Wisconsin. Daniel F. Walker, B.S., Florida Southern College; J.D., Georgia State University College of Law; 8 years of private practice; 8 years of experience in local government law; Member of Florida and South Carolina Bars. Also admitted to practice before the U.S. Court of International Trade and the U.S. Court of Appeals for the Armed Forces. Dan has completed Codes in Illinois, Louisiana, Mississippi, North Carolina, South Carolina, Texas and West Virginia. Jim C. Jenkins, II, B.A., Eckerd College; J.D., University of Maryland School of Law; Former Appellate Attorney and Trial Prosecutor for the Kings County District Attorney's Ofice, Brooklyn, NY; 10 years of experience in complex legal research and litigation; 3 years of experience in local government law. Jim has completed Codes in Alabama, Georgia, Louisiana, Texas, and W~sconsin. Sandra S. Fox, B.A, Florida State University; J.D., Florida State University; 9 years of experience in legal research and writing. Sandra has completed Codes in Georgia, Illinois, Michigan, Minnesota, Oklahoma, Missouri, Texas, and Wisconsin. Michael E. Raabe, B.A. California State University at Fullerton; MLIS, Florida State University; J.D. Western State University. Former Associate Dean of Chapman University College of Law; 20 year's experience in civil and appellate law; one year experience in local government law. Mike has completed Codes in Georgia, North Carolina, and Louisiana. Maw McEwen, B.A., University of Florida; J.D., Florida State University; 2 years of experience in legal research and writing; Member of Florida Bar. Mary has completed Codes and legal projects in many states; primary emphasis in Florida and Georgia. Sales Staff Alicia Bvwaters, National Sales SupporVCustomer Service. Alicia has been with MCC for 8 years. She provides sales and customer service to all of our clients. Alicia also provides assistance to new customers and to customers with new projects. . ,.r. Faye Creel, Sales Representative for Florida, Mississippi, Georgia, South Carolina, and Louisiana. Faye has worked with MCC for over 10 years. Elen Fox, Regional Representative for Minnesota, Michigan, Wisconsin, Indiana, and Illinois. B.S., Education, Western Michigan University; School teacher for 7 yrs.; Former OwnerISales Manager of Ordinance Systems, a Michigan company compiling municipal ordinances which was sold to Municipal Code Corporation in 1987; Elen has been a part of MCC for 21 years. Stefanie Graves, Sales Support. B.S. Economics, Florida State University. Eleven years of customer service experience, including eight years at MCC. Provides direct support to municipal clients and prepares proposals for services to current and potential clients. Has extensive knowledge of Code- related services and products. Jennv Haverland, National Conference Coordinator. 20 years experience in Sales Administrative support prior to Municipal Code. Jenny has worked with Municipal Code for 6 years and is responsible for all aspects of Conference Exhibit Events, Advertising & Memberships to Associations. Dennis Heller, National Inside Sales Representative. B.S., Management, New York University; 35 Years in the Telecommunications Industry in Network Management, Sales, and Sales Management; Dennis has worked with MCC for the last 3 years as a Sales Representative. He is responsible for proposal presentation to prospective clients and offering code maintenance solutions to existing clients. Patrick Holiday, Inside Sales Representative. 20 years in customer service and sales before coming to MCC. Patrick is currently in his 10th year at MCC and has worked in both Distribution and Sales Departments. Customer Solutions is Patrick's primary focus. Grenow Dudiak, West Coast Regional Representative for Arizona, California, Colorado, Idaho, Montana, Nevada, New Mexico, North Dakota, South Dakota, Washington, and Wyoming. Has over 30 years of experience in the codification business. MCCi Staff Our MCCi Division involves the technological advances in Document Management. This division provides imaging and indexing software and also provides agenda management software solutions and emp. With their research, we have increased our use of technology on the codification side of our business (see ~.mccinnovations.com). Donnv Barstow, B.S., Management lnformation Systems, Florida State University; MBA, University of Florida. Key responsibilities include upper level decision making, enterprise level client consultation, research and product development, educational speaker. Experience: eight years working with government agencies and six years in upper-level management. Currently serves as President of MCCi. Doug McNease, B.S., Marketing, Florida State University School of Business. Key responsibilities include managing MCCi Technical Staff, scheduling of software installation, senior level project management, internal technical support, and upper level customer technical support. Experience: five years technical support, five years database design and administration (MSSQL), six years web-enabled application development. Currently serves as the lnformation Technology Director. Rino Ruiz, B.S., Mathematics, University of Texas Pan American. Key responsibilities include project management, software installation and support, customer technical support. Experience: twelve years in customer support and six years with Laserfiche software. Serves as Laserfiche Installation and Training Technician and is located in Edinburg, Texas. Dan Pineau, B.A., International AffairsIHistory, Florida State University; M.S., International AffairsIEconomics, Florida State University. Key responsibilities include sales team management, business development, speaking engagements (tradeshows and conferences), contract negotiation, and marketing. Experience: fourteen years of consulting in public-sector markets, three years field sales representative, three years product management, five years sales management, three years * *'- eriterprise business development. Also fluent in Spanish and French. Currently serves as Vice President of Government Sales. Russell Haddock, B.S., Telecommunications, Baylor University. Key responsibilities include pre-client consultation, conduct project demonstrations, manage existing customer accounts. Experience: six years with document imaging and management practices and six years in working with municipal governments. Currently serves as Senior Account Executive (Texas, Oklahoma, Missouri, Louisiana, Colorado, New Mexico, and Kansas) and is located in Fort Worth, Texas. Bob Kinsev, B.S., Communications and Political Science, Florida State University. Key responsibilities include pre-client consultation, conduct product demonstrations via the web, and manage existing customer accounts. Experience: eight years designing and maintaining network environments, nine years technical support and personal computer (software and hardware), six years with document imaging and management practices, and six years in working with municipal governments. Currently serves as Account Executive (Florida). Loaan Di Liello, B.S., Sport Management. Florida State University; Masters, Sport Administration, ~lorka State University. Key responsibilities include pre-client consultation, conduct product demonstrations via the web, and manage existing customer accounts. Experience: three years of business management and seven years in customer service. Currently serves as Account Executive for t& Southeast Region. MCCAdvantage , MCCAdvantage, a subsidiary of MCC, provides clients with design, printing and mailing services for customer billinglstatements of all types. J. Scott Molenburg, B.S. Business & Industrial Communications, Drake University. Key responsibilities include strategic decision making, product development and enterprise level client consultation. Experience: Twenty five years in billing, statement rendering, customer service, remittance processing, project management, resource allocation and strategic marketing. Former member of MTAC, Board of Directors Major Mailers Association and Board of Directors United Way Allocations and Priorities. Currently serves as General Manager of MCCa. Starlett Lovel, 32 years of experience in typesetting, editing, composition and printing of Codes, Supplements and Statements. Municipal Code Corporation Executives A. Lawton Lannford. President and CEO. Received his Bachelor of Arts from Vanderbilt University, with a double major in Economics and Business Administration, a Juris Doctor from the Florida State University College of Law, and a Masters of Business Administration from the Florida State University College of Business. Twenty-five years experience with MCC. H. E. "Rick Grant, Executive Vice President and C.O.O. Received his Bachelor of Science degree from the U. S. Naval Academy and his Juris Doctor from Florida State University. A former naval aviator and Navy attorney (JAG Corps) who retired as The Judge Advocate General, the Navy's senior attorney. Eleven years of experience as COO of Municipal Code Corporation. Michelle Eanen. Chief Financial Officer and Vice President of Finance. Received Bachelor of Science in Accounting from the University of Florida and Master of Accounting degree from Nova Southeastern University. She is a licensed and active Florida CPA and has six years experience with MCC, and over sixteen years of professional accounting experience in the publishing industry.