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AGREEMENT
THIS AGREEMENT is made and entered into this ______ day of ___________, 2017,
by and between the COUNTY OF FRESNO, a Political Subdivision of the State of California,
hereinafter referred to as "COUNTY", and EXCEPTIONAL PARENTS UNLIMITED Inc., a
California non-profit corporation, whose address is 4440 North First Street, Fresno, CA 93726,
hereinafter referred to as "CONTRACTOR".
W I T N E S S E T H:
WHEREAS, pursuant to the provisions of 42 United States Code sections 629, et seq.
("Promoting Safe and Stable Families"), COUNTY, on behalf of its’ Department of Social
Services (DSS), desires to participate in and fund a Specialized Co-Occurring Disorder
Treatment for parents in Child Welfare Services (CWS) family reunification program; and
WHEREAS, CONTRACTOR is willing and able to provide Specialized Co-Occurring
Disorder Treatment needed by COUNTY, pursuant to the terms of this Agreement;
NOW, THEREFORE, in consideration of the terms, covenants and conditions to be kept
and performed by each party, it is agreed as follows:
1.SERVICES
A.CONTRACTOR shall perform all services and fulfill all responsibilities as
identified in COUNTY’s Request for Proposal (RFP) No. 17-056, dated July 11, 2017, and
Addendum No. One (1) to COUNTY’s RFP No. 17-082 dated July 20, 2017, collectively
hereinafter referred to as COUNTY’s Revised RFP No. 17-082 and CONTRACTOR’s response
to said Revised RFP, all incorporated herein by reference and made part of this Agreement.
B.CONTRACTOR shall perform all services as set forth in Exhibit A,
Summary of Services, attached hereto and by this reference incorporated herein.
CONTRACTOR shall provide services and activities to children and their families, pursuant to
the staffing patters and program expenses detailed in Exhibit B “Budget”, attached hereto and
by this reference incorporated herein.
C.In the event of any inconsistency among the documents described in
Paragraphs 1.A and 1.B hereinabove, the inconsistency shall be resolved by giving precedence
5th December
Agreement No. 17-629
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in the following order of priority: 1) to this Agreement, including all Exhibits attached hereto, 2)
to COUNTY’s Revised RFP No. 17-082, and 3) to the CONTRACTOR’s response to Revised
RFP. A copy of COUNTY’s Revised RFP No. 17-082, and CONTRACTOR’s response shall be
retained and made available during the term of this Agreement by COUNTY’s DSS.
2.TERM
The term of this Agreement shall be for a period of three (3) years, effective upon
execution through November 30, 2020. This Agreement may be extended for two (2) additional
consecutive twelve (12) month periods upon written approval of both parties no later than thirty
(30) days prior to the first day of the next twelve (12) month extension period. COUNTY’s DSS
Director or designee is authorized to execute such written approval on behalf of COUNTY
based upon CONTRACTOR’s satisfactory performance.
3.TERMINATION
A.Non Allocation of Funds – The terms of this Agreement, and the services to
be provided thereunder, are contingent upon the approval of funds by the appropriating
government agency. Should sufficient funds not be allocated, the services provided may be
modified, or this Agreement terminated, at any time by giving the CONTRACTOR thirty (30)
days advance written notice.
B.Breach of Contract – The COUNTY or CONTRACTOR may immediately
suspend or terminate this Agreement in whole or in part, where in the determination of the
COUNTY there is:
1)An illegal or improper use of funds;
2)A failure to comply with any term of this Agreement;
3)A substantially incorrect or incomplete report submitted to the
COUNTY;
4)Improperly performed service.
In no event shall any payment by the COUNTY constitute a waiver
by the COUNTY of any breach of this Agreement or any default which may then exist on the
part of the CONTRACTOR. Neither shall such payment impair or prejudice any remedy
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available to the COUNTY with respect to the breach or default. The COUNTY shall have the
right to demand of the CONTRACTOR the repayment to the COUNTY of any funds disbursed
to the CONTRACTOR under this Agreement, which in the judgment of the COUNTY were not
expended in accordance with the terms of this Agreement. The CONTRACTOR shall promptly
refund any such funds upon demand.
C.Without Cause - Under circumstances other than those set forth above,
this Agreement may be terminated by CONTRACTOR or COUNTY or COUNTY’s DSS Director
or designee, upon the giving of thirty (30) days advance written notice of an intention to
terminate the Agreement.
4.COMPENSATION
For actual services provided pursuant to the terms of this Agreement, COUNTY
agrees to pay CONTRACTOR and CONTRACTOR agrees to receive compensation in
accordance with Exhibit B. In no event shall actual services performed under this Agreement
be in excess of Two Hundred Twenty Five Thousand No/100 Dollars ($225,000) for each
twelve (12) month period of this Agreement. The cumulative total of this Agreement shall not
be in excess of One Million One Hundred Twenty Five Thousand and No/100 Dollars
($1,125,000).
Payments by COUNTY shall be in arrears, for services provided during the preceding
month, within forty-five (45) days after receipt, verification and approval of CONTRACTOR’s
invoices by COUNTY.
It is understood that all expenses incidental to CONTRACTOR’s performance of services
under this Agreement shall be borne by CONTRACTOR.
To the extent permitted by State and Federal rules and regulations, advanced payment
of up to twenty percent (20%) of the compensation under this Agreement may be requested of
COUNTY by CONTRACTOR. Advance payments shall be limited to implementation costs for
new and/or expanded services only. Approval of an advanced payment is at the sole discretion
of COUNTY’s DSS Director or designee. If advanced payment occurs, the amount of the
advanced payment shall be deducted in equal installments from claims submitted for June
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2018 to November 2018.
5.INVOICING
CONTRACTOR shall invoice COUNTY’s DSS in arrears by the fifteenth (15th) of
each month for expenditures incurred and services rendered in the previous month to:
DSSInvoices@co.fresno.ca.us. Payments by COUNTY’s DSS shall be in arrears, for actual
services provided during the preceding month, within forty-five (45) days after receipt,
verification and approval of CONTRACTOR’s invoices by COUNTY’s DSS. A monthly activity
report shall accompany the invoice, reflecting services supported by the invoiced expenditures
and be in a form and in such detail as acceptable to the COUNTY’s DSS.
At the discretion of COUNTY’s DSS Director or designee, if an invoice is
incorrect or is otherwise not in proper form or detail, COUNTY’s DSS Director or designee shall
have the right to withhold payment as to only that portion of the invoice that is incorrect or
improper after five (5) days prior written notice or email correspondence to CONTRACTOR.
CONTRACTOR agrees to continue to provide services for a period of ninety (90) days after
written or email notification of an incorrect or improper invoice. If after the ninety (90) day period
the invoice(s) is still not corrected to COUNTY’s DSS satisfaction, COUNTY or COUNTY’s DSS
Director or designee may elect to terminate this Agreement, pursuant to the termination provisions
stated in Paragraph Three (3) of this Agreement. In addition, for invoices received ninety (90)
days after the expiration of each term of this Agreement or termination of this Agreement, at the
discretion of COUNTY’s DSS Director or designee, COUNTY’s DSS shall have the right to deny
payment of any additional invoices received.
6.MODIFICATION
A.Any matters of this Agreement may be modified from time to time by the
written consent of all the parties without, in any way, affecting the remainder.
B.Notwithstanding the above, changes to the line items in the attached
Budget (Exhibit B) that do not exceed ten percent (10%) of the total maximum compensation,
as identified in Section Four (4) of this Agreement, may be made with written approval of
COUNTY’s DSS Director, or designee, and the CONTRACTOR. Said budget line item changes
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shall not result in any change to the maximum compensation payable to CONTRACTOR, as
stated herein.
C.CONTRACTOR hereby agrees that changes to the compensation under
this Agreement may be necessitated by a reduction in funding from State and/or Federal
sources. The COUNTY’S DSS Director or designee may modify the annual maximum
compensation and cumulative maximum compensation payable to CONTRACTOR, as set forth
in Section Four (4) of this Agreement, necessitated by reductions in funding from State and/or
Federal sources.
7.INDEPENDENT CONTRACTOR
In performance of the work, duties and obligations assumed by CONTRACTOR
under this Agreement, it is mutually understood and agreed that CONTRACTOR, including any
and all of the CONTRACTOR’s officers, agents, and employees will at all times be acting and
performing as an independent contractor, and shall act in an independent capacity and not as
an officer, agent, servant, employee, joint venturer, partner, or associate of the COUNTY.
Furthermore, the COUNTY shall not have any right to control or supervise or direct the manner
or method by which CONTRACTOR shall perform their work and function. However, COUNTY
shall retain the right to administer this Agreement so as to verify that CONTRACTOR is
performing their obligations in accordance with the terms and conditions thereof.
CONTRACTOR and COUNTY shall comply with all applicable provisions of law
and the rules and regulations, if any, of governmental authorities having jurisdiction over
matters the subject thereof.
Because of their status as an independent contractor, CONTRACTOR shall have
absolutely no right to employment rights and benefits available to COUNTY employees.
CONTRACTOR shall be solely liable and responsible for providing to, or on behalf of, its
employees all legally required employee benefits. In addition, CONTRACTOR shall be solely
responsible and hold COUNTY harmless from all matters relating to payment of
CONTRACTOR’s employees, including compliance with Social Security withholding and all
other regulations governing such matters. It is acknowledged that during the term of this
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Agreement, CONTRACTOR may be providing services to others unrelated to the COUNTY or
to this Agreement.
8.NON ASSIGNMENT
Neither party shall assign or transfer this Agreement nor their rights or duties
under this Agreement without the prior written consent of the other party.
9.HOLD HARMLESS
CONTRACTOR agree to indemnify, save, hold harmless, and at COUNTY’s
request, defend the COUNTY, their officers, agents, and employees from any and all costs and
expenses, damages, liabilities, claims, and losses occurring or resulting to COUNTY in
connection with the performance, or failure to perform, by CONTRACTOR, their officers,
agents, or employees under this Agreement, and from any and all costs and expenses,
damages, liabilities, claims, and losses occurring or resulting to any person, firm, or corporation
who may be injured or damaged by the performance, or failure to perform, of
CONTRACTOR, their officers, agents, or employees under this Agreement. In addition,
CONTRACTOR agrees to indemnify COUNTY for Federal, State of California and/or local audit
exceptions resulting from noncompliance herein on the part of CONTRACTOR.
10.INSURANCE
Without limiting the COUNTY’s right to obtain indemnification from
CONTRACTOR or any third parties, CONTRACTOR, at their sole expense, shall maintain in full
force and effect the following insurance policies throughout the term of the Agreement:
A.Commercial General Liability
Commercial General Liability Insurance with limits of not less than One
Million Dollars ($1,000,000) per occurrence and an annual aggregate of
Two Million Dollars ($2,000,000). This policy shall be issued on a per
occurrence basis. COUNTY may require specific coverages including
completed operations, products liability, and contractual liability, Explosion-
Collapse-Underground, fire legal liability or any other liability insurance
deemed necessary because of the nature of this contract.
B.Automobile Liability
Comprehensive Automobile Liability Insurance with limits for bodily injury of
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not less than Two Hundred Fifty Thousand Dollars ($250,000.00) per
person, Five Hundred Thousand Dollars ($500,000.00) per accident and
for property damages of not less than Fifty Thousand Dollars ($50,000.00),
or such coverage with a combined single limit of Five Hundred Thousand
Dollars ($500,000.00). Coverage should include owned and non-owned
vehicles used in connection with this Agreement.
C.Professional Liability
If CONTRACTOR employ licensed professional staff, (e.g., Ph.D., R.N.,
L.C.S.W., M.F.C.C.) in providing services, Professional Liability Insurance
is required with limits of not less than One Million Dollars ($1,000,000.00)
per occurrence, Three Million Dollars ($3,000,000.00) annual aggregate.
D.Worker's Compensation
A policy of Worker's Compensation insurance as may be required by the
California Labor Code.
CONTRACTOR shall obtain endorsements to the Commercial General Liability
insurance naming the County of Fresno, its officers, agents, and employees, individually and
collectively, as additionally insured, but only insofar as the operations under this Agreement are
concerned. Such coverage for additional insured shall apply as primary insurance and any
other insurance, or self-insurance, maintained by COUNTY, its officers, agents and employees
shall be excess only and not contributing with insurance provided under CONTRACTOR’s
policies herein. This insurance shall not be cancelled or changed without a minimum of thirty
(30) days advance written notice given to COUNTY.
Within Thirty (30) days from the date CONTRACTOR signs and executes this
Agreement, CONTRACTOR shall provide certificates of insurance and endorsements as stated
above for all of the foregoing policies, as required herein, to the County of Fresno, P.O. Box
1912, Fresno, CA 93718-1219, Attention: Contract Analyst, stating that such insurance
coverage has been obtained and is in full force; that the County of Fresno, its officers, agents
and employees will not be responsible for any premiums on the policies; that such Commercial
General Liability insurance names the County of Fresno, its officers, agents and employees,
individually and collectively, as additionally insured, but only insofar as the operations under
this Agreement are concerned; that such coverage for additionally insured shall apply as
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primary insurance and any other insurance, or self-insurance, maintained by COUNTY, its
officers, agents and employees, shall be excess only and not contributing with insurance
provided under CONTRACTOR policies herein; and that this insurance shall not be cancelled
or changed without a minimum of thirty (30) days advance written notice given to COUNTY.
In the event CONTRACTOR fails to keep in effect at all times insurance coverage
as herein provided, the COUNTY may, in addition to other remedies it may have, suspend or
terminate this Agreement upon the occurrence of such an event.
All policies shall be with admitted insurers licensed to do business in the State of
California. Insurance purchased shall be purchased from companies possessing a current A.M.
Best, Inc. rating of A FSC VII or better.
11.SUBCONTRACTS
CONTRACTOR shall obtain written approval from COUNTY or COUNTY’s DSS
Director, or designee before subcontracting any of the services delivered under this Agreement.
Any transferee, assignee or subcontractor will be subject to all applicable provisions of this
Agreement, and all applicable State and Federal regulations. CONTRACTOR shall be held
primarily responsible by COUNTY for the performance of any transferee, assignee or
subcontractor unless otherwise expressly agreed to in writing by COUNTY. The use of
subcontractor by CONTRACTOR shall not entitle CONTRACTOR to any additional
compensation than is provided for under this Agreement.
12.CONFLICT OF INTEREST
No officer, employee or agent of the COUNTY who exercises any function or
responsibility for planning and carrying out of the services provided under this Agreement shall
have any direct or indirect personal financial interest in this Agreement. In addition, no
employee of the COUNTY shall be employed by the CONTRACTOR under this Agreement to
fulfill any contractual obligations with the COUNTY. The CONTRACTOR shall comply with all
Federal, State of California and local conflict of interest laws, statutes and regulations, which
shall be applicable to all parties and beneficiaries under this Agreement and any officer,
employee or agent of the COUNTY.
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13.DISCLOSURE OF SELF-DEALING TRANSACTIONS
This provision is only applicable if the CONTRACTOR is operating as a
corporation (a for-profit or non-profit corporation) or if during the term of this agreement, the
CONTRACTOR changes its status to operate as a corporation.
Members of the CONTRACTOR’s Board of Directors shall disclose any self-
dealing transactions that they are a party to while the CONTRACTOR is providing goods or
performing services under this Agreement. A self-dealing transaction shall mean a transaction
to which the CONTRACTOR is a party and in which one or more of its directors has a material
financial interest. Members of the Board of Directors shall disclose any self-dealing transactions
that they are a party to by completing and signing a Self-Dealing Transaction Disclosure Form,
attached hereto as Exhibit C and by this references incorporated herein, and submitting it to the
COUNTY prior to commencing with the self-dealing transaction or immediately thereafter.
14.NON-DISCRIMINATION
During the performance of this Agreement CONTRACTOR shall not unlawfully
discriminate against any employee or applicant for employment, or recipient of services,
because of ethnic group identification, gender, gender identity, gender expression, sexual
orientation, color, physical disability, mental disability, medical condition, national origin, race,
ancestry, marital status, religion, or religious creed, pursuant to all applicable State of California
and Federal statutes and regulations.
15.RECRUITMENT OF EMPLOYEES AND SERVICES TO CLIENTS
CONTRACTOR shall ensure that its employment recruitment efforts, including
administrative and professional staff positions, are carried out so as to adequately reflect the
cultural and ethnic diversity of the population of Fresno County. CONTRACTOR shall use its
best efforts to serve all cultural and ethnic groups residing in Fresno County.
16.LIMITED ENGLISH PROFICIENCY
CONTRACTOR shall provide interpreting and translation services to persons
participating in CONTRACTOR’s services who have limited or no English language proficiency,
including services to persons who are deaf or blind. Interpreter and translation services shall
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be provided as necessary to allow such participants meaningful access to the programs,
services and benefits provided by CONTRACTOR. Interpreter and translation services,
including translation of CONTRACTOR’s “vital documents” (those documents that contain
information that is critical for accessing CONTRACTOR’s services or are required by law) shall
be provided to participants at no cost to the participant. CONTRACTOR shall ensure that any
employees, agents, subcontractor, or partners who interpret or translate for a program
participant, or who directly communicate with a program participant in a language other than
English, demonstrate proficiency in the participant’s language and can effectively communicate
any specialized terms and concepts peculiar to CONTRACTOR’s services.
17.CONFIDENTIALITY
All services performed by CONTRACTOR under this Agreement shall be in strict
conformance with all applicable Federal, State of California, and/or local laws and regulations
relating to confidentiality.
18.DATA SECURITY
For the purpose of preventing the potential loss, misappropriation or inadvertent
disclosure of COUNTY data including sensitive or personal client information; abuse of
COUNTY resources; and/or disruption to COUNTY operations, individuals and/or agencies that
enter into a contractual relationship with COUNTY for the purpose of providing services under
this Agreement must employ adequate data security measures to protect the confidential
information provided to CONTRACTOR by COUNTY, including but not limited to the following:
A.Contractor-Owned Mobile/Wireless/Handheld Devices may not be
connected to COUNTY networks via personally owned mobile, wireless or handheld devices,
except when authorized by COUNTY for telecommuting and then only if virus protection
software currency agreements are in place and if a secure connection is used.
B.Contractor-Owned Computers or Computer Peripherals may not brought
into COUNTY for use, including and not limited to mobile storage devices, without prior
authorization from COUNTY’s Chief Information Officer or her designee. Data must be stored
on a secure server approved by COUNTY and transferred by means of a VPN (Virtual Private
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Network) connection, or another type of secure connection of this type if any data is approved
to be transferred.
C.County-Owned Computer Equipment – CONTRACTOR or anyone having
an employment relationship with COUNTY may not use COUNTY computers or computer
peripherals on non-COUNTY premises without prior authorization from COUNTY’s Chief
Information Officer or her designee.
D. CONTRACTOR may not store COUNTY’s private, confidential or sensitive
data on any hard-disk drive.
E.CONTRACTOR is responsible to employ strict controls to insure the
integrity and security of COUNTY’s confidential information and to prevent unauthorized access
to data maintained in computer files, program documentation, data processing systems, data
files and data processing equipment which stores or processes COUNTY data internally and
externally.
F.Confidential client information transmitted to one party by the other by
means of electronic transmissions must be encrypted according to Advanced Encryption
Standards (AES) of 128 BIT or higher. Additionally, a password or pass phrase must be
utilized.
G.CONTRACTOR is responsible to immediately notify COUNTY of any
breaches or potential breaches of security related to COUNTY’s confidential information, data
maintained in computer files, program documentation, data processing systems, data files and
data processing equipment which stores or processes COUNTY data internally or externally.
H.In the event of a breach of security related to COUNTY’s confidential client
information provided to CONTRACTOR, COUNTY will manage the response to the incident,
however, CONTRACTOR will be responsible to issue any notification to affected individuals as
required by law or as deemed necessary by COUNTY in its sole discretion. CONTRACTOR
will be responsible for all costs incurred as a result of providing the required notification.
19.CLEAN AIR AND WATER
In the event the funding under this Agreement exceeds One Hundred Thousand
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and No/100 Dollars ($100,000.00), CONTRACTOR shall comply with all applicable standards,
orders or requirements issued under the Clean Air Act contained in 42 U.S. Code 7601 et seq;
the Clean Water Act contained in 33 U.S. Code 1368 et seq.; and any standards, laws and
regulations, promulgated thereunder. Under these laws and regulations, CONTRACTOR shall
assure:
A.No facility shall be utilized in the performance of the Agreement that has
been listed on the Environmental Protection Agency (EPA) list of Violating Facilities;
B.COUNTY shall be notified prior to execution of this Agreement of the
receipt of any communication from the Director, Office of Federal Activities, U.S. EPA indicating
that a facility to be utilized in the performance of this Agreement is under consideration to be
listed on the EPA list of Violating Facilities;
C.COUNTY and U.S. EPA shall be notified about any known violation of the
above laws and regulations; and
D.This assurance shall be included in every nonexempt subgrant, contract, or
subcontract.
20.DRUG-FREE WORKPLACE REQUIREMENTS
For purposes of this paragraph, CONTRACTOR will be referred to as the
“grantee”. By drawing funds against this grant award, the grantee is providing the certification
that is required by regulations implementing the Drug-Free Workplace Act of 1988, 45 CFR Part
76, Subpart F. These regulations require certification by grantees that they will maintain a
drug-free workplace. False certification or violation of the certification shall be grounds for
suspension of payments, suspension or termination of grants, or government wide suspension
or debarment. CONTRACTOR shall also comply with the requirements of the Drug-Free
Workplace Act of 1990 (California Government Code section 8350 et seq.)
21.CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY
AND VOLUNTARY EXCLUSION-LOWER TIER COVERED TRANSACTIONS
A.COUNTY and CONTRACTOR recognize that Federal assistance funds will
be used under the terms of this Agreement. For purposes of this paragraph, CONTRACTOR
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will be referred to as the “prospective recipient”.
B.This certification is required by the regulation implementing Executive
Order 12549, Debarment and Suspension, 29 CFR Part 98m section 98.510, Participant’s
responsibilities.
1)The prospective recipient of Federal assistance funds certified by
entering into this Agreement, that neither it nor its principals are presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participation in this transaction by any Federal department or agency.
2)The prospective recipient of funds agrees by entering into this
Agreement, that it shall not knowingly enter into any lower tier covered transaction with a
person who is debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participation in this transaction by any Federal department or agency with which
this transaction originated.
3)Where the prospective recipient of Federal assistance funds is
unable to certify to any of the statements in this certification, such prospective participant shall
attach an explanation to this Agreement.
4)The prospective recipient shall provide immediate written notice to
COUNTY if at any time prospective recipient learns that its certification in Paragraph Twenty
One (21) of this Agreement was erroneous when submitted or has become erroneous by
reason of changed circumstances.
5)The prospective recipient further agrees that by entering into this
Agreement, it will include a clause identical to Paragraph Twenty One (21) of this Agreement
and titled “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary
Exclusion-Lower Tier Covered Transactions”, in all lower tier covered transactions and in all
solicitations for lower tier covered transaction.
6)The certification in Paragraph Twenty One (21) of this Agreement is
a material representation of fact upon which COUNTY relied in entering into this Agreement.
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22.STATE ENERGY CONSERVATION
CONTRACTOR must comply with the mandatory standard and policies relating to
energy efficiency which are contained in the State Energy Conservation Plan issued in
compliance with 42 United States (US) Code sections 6321, et. seq.
23.FRATERNIZATION
CONTRACTOR shall establish procedures addressing fraternization between
CONTRACTOR’s staff and clients. Such procedures will include provisions for informing
CONTRACTOR’s staff and clients regarding fraternization guidelines.
24.INTERPRETATION OF LAWS AND REGULATIONS
COUNTY reserves the right to make final interpretations or clarifications on issues
relating to Federal and State laws and regulations, to ensure compliance.
25.COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS
CONTRACTOR, its officers, consultants, subcontractors, agents and employees
shall comply with all applicable State, Federal and local laws and regulations governing
projects that utilize Federal Funds.
26.RECORDS
A.Record Establishment and Maintenance
CONTRACTOR shall establish and maintain records in accordance with
those requirements prescribed by COUNTY, with respect to all matters covered by this
Agreement. CONTRACTOR shall retain all fiscal books, account records and client files for
services performed under this Agreement for at least three (3) years from date of final payment
under this Agreement or until all State and Federal audits are completed for that fiscal year,
whichever is later.
B.Cost Documentation
1)CONTRACTOR shall submit to COUNTY within fifteen (15) calendar
days following the end of each month, all fiscal and program reports for that month.
CONTRACTOR shall also furnish to COUNTY such statements, records, data and information
as COUNTY may request pertaining to matters covered by this Agreement. In the event that
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CONTRACTOR fails to provide reports as provided herein, it shall be deemed sufficient cause
for COUNTY to withhold payments until compliance is established.
2)All costs shall be supported by properly executed payrolls, time
records, invoices, vouchers, orders, or any other accounting documents pertaining in whole or
in part to this Agreement and they shall be clearly identified and readily accessible. The
support documentation must indicate the line budget account number to which the cost is
charged.
3)COUNTY shall notify CONTRACTOR in writing within thirty (30)
days of any potential State or Federal audit exception discovered during an examination.
Where findings indicate that program requirements are not being met and State or Federal
participation in this program may be imperiled in the event that corrections are not
accomplished by CONTRACTOR within thirty (30) days of receipt of such notice from
COUNTY, written notification thereof shall constitute COUNTY’S intent to terminate this
Agreement.
C.Service Documentation
CONTRACTOR agrees to maintain records to verify services under this
Agreement including names and addresses of clients served, the dates of service and a
description of services provided on each occasion. These records and any other documents
pertaining in whole or in part to this Agreement, shall be clearly identified and readily
accessible.
D.Use of Data
CONTRACTOR shall grant to COUNTY and the United States Department
Health and Human Services the royalty-free, nonexclusive and irrevocable license throughout
the world to publish, translate, reproduce, deliver, perform, dispose of, duplicate, use, disclose
in any manner and for any purpose whatsoever and to authorize others to do so, all subject
data now or hereafter covered by copyright. However, with respect to subject data not
originated in the performance of this Agreement, such license shall be only to the extent that
CONTRACTOR has the right to grant such licenses without becoming liable to pay any
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compensation to others because of such grants. CONTRACTOR shall exert all reasonable
effort to advise COUNTY at time of delivery of subject data furnished under this Agreement, of
all possible invasions of the right of privacy therein contained, and of all portions of such
subject data copied from work not composed or produced in the performance of this Agreement
and not licensed under this provision.
As used in this clause, the term “Subject Data” means writing, sound
recordings, pictorial reproductions, drawings, designs or graphic representations, procedural
manuals, forms, diagrams, work flow charts, equipment descriptions, data files and data
processing of computer programs, and works of any similar nature (whether or not copyrighted
or copyrightable) which are first produced or developed under this Agreement. The term does
not include financial reports, cost analyses and similar information incidental to contract
administration.
CONTRACTOR shall report to COUNTY promptly and in written detail,
each notice of claim of copyright infringement received by CONTRACTOR with respect to all
subject data delivered under this Agreement. CONTRACTOR shall not affix any restrictive
markings upon any data. If markings are affixed, COUNTY shall have the right at any time to
modify, remove, obliterate or ignore such markings.
COUNTY shall have access to any report, preliminary findings or data
assembled by CONTRACTOR under this Agreement. In addition, CONTRACTOR must
receive written permission from COUNTY prior to publication of any materials developed under
this Agreement and file with COUNTY a copy of all educational and training materials, curricula,
audio/visual aids, printed material and periodicals, assembled pursuant to this Agreement prior
to publication.
27.SINGLE AUDIT CLAUSE
. As a sub recipient of Federal financial assistance, CONTRACTOR agrees to
provide copies of their audit reports, performed in accordance with the requirements of the
Single Audit Act of 1984 (31 USC section 7502) and subject to the terms of Office of
Management and Budget (OMB) Circulars (A-110, A-122 and A-133), to COUNTY. Such
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audits shall be delivered to COUNTY’s DSS, for review not later than nine (9) months after the
close of CONTRACTOR’s fiscal year in which the funds supplied through this Agreement are
expended and/or received for this program. The audits must include a statement of findings or
a statement that there were no findings. If there were negative findings, CONTRACTOR must
include a corrective action plan signed by an authorized individual. Failure to comply with this
Act may result in COUNTY performing the necessary audit tasks, or, at COUNTY’s option,
contracting with a qualified accountant to perform this audit. All audit costs related to this
Agreement are the sole responsibility of CONTRACTOR who agrees to take corrective actions
to eliminate any material noncompliance or weakness found as a result of such audits. Audit
work performed by COUNTY under this paragraph shall be billed at COUNTY cost as
determined by COUNTY’s Auditor-Controller/Treasurer-Tax Collector.
28.TAX EQUITY AND FISCAL RESPONSIBILITY ACT
To the extent necessary to prevent disallowance of reimbursement under section
1861 (v) (1) (1) (I) of the Social Security Act, (42 U.S.C § 1395x, subd. (v)(1)[I]), until the
expiration of four (4) years after the furnishing of services under this Agreement,
CONTRACTOR shall make available, upon written request to the Secretary of the United
States Department of Health and Human Services, or upon request to the Comptroller General
of the United States General Accounting Office, or any of their duly authorized representatives,
a copy of this Agreement and such books, documents, and records as are necessary to certify
the nature and extent of the costs of these services provided by CONTRACTOR under this
Agreement. CONTRACTOR further agrees that in the event CONTRACTOR carries out any of
its duties under this Agreement through a subcontract, with a value or cost of Ten Thousand
and No/100 Dollars ($10,000) or more over a twelve (12) month period, with a related
organization, such Agreement shall contain a clause to the effect that until the expiration of four
(4) years after the furnishing of such services pursuant to such subcontract, the related
organizations shall make available, upon written request to the Secretary of the United Sates
General Accounting Office, or any of their duly authorized representatives, a copy of such
subcontract and such books, documents, and records of such organization as are necessary to
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verify the nature and extent of such costs.
29.CHILD ABUSE REPORTING
CONTRACTOR shall utilize a procedure acceptable to COUNTY to ensure that all
of CONTRACTOR’s employees, volunteers, consultants, subcontractor or agents performing
services under this Agreement shall report all known or suspected child abuse or neglect to one
or more of the agencies set forth in Penal Code Section 11165.9. This procedure shall include
having all of CONTRACTOR’s employees, volunteers, consultants, subcontractor or agents
performing services under this Agreement sign a statement that he or she knows of and will
comply with the reporting requirements set forth in Penal Code Section 11166. The statement
to be utilized by CONTRACTOR is set forth in Exhibit D, attached hereto and by this reference
incorporated herein.
30.CHARITABLE CHOICE
CONTRACTOR may not discriminate in its program delivery against a client or
potential client on the basis of religion or religious belief, a refusal to hold a religious belief, or a
refusal to actively participate in a religious practice. Any specifically religious activity or service
made available to individuals by the CONTRACTOR must be voluntary as well as separate in
time and location from County funded activities and services. CONTRACTOR shall inform
County as to whether it is faith-based. If CONTRACTOR identifies as faith-based, they must
submit to DSS a copy of its policy on referring individuals to alternate treatment
CONTRACTOR, and include a copy of this policy in their client admission forms. The policy
must inform individuals that they may be referred to an alternative provider if they object to the
religious nature of the program, and include a notice to DSS. Adherence to this policy will be
monitored during annual site reviews, and a review of client files. If CONTRACTOR identifies
as faith-based, by July 1 of each year CONTRACTOR will be required to report to DSS the
number of individuals who requested referrals to alternate providers based on religious
objection.
31.PERSONNEL DISCLOSURE
CONTRACTOR shall make available to COUNTY a current list of all personnel
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providing services hereunder. Changes to this list will be immediately provided to COUNTY in
writing. The list shall provide the following information:
A.All full or part-time staff positions by title whose direct services are required
to provide the programs described herein;
B.A brief description of the functions of each such position and hours each
person in such position works each week or, for part-time positions, each day or month, as
appropriate;
C.The education and experience levels required for each position; and
D.The names of persons filling the identified positions.
32.PROHIBITION ON PUBLICITY
None of the funds, materials, property or services provided directly or indirectly
under this Agreement shall be used for CONTRACTOR’s advertising, fundraising, or publicity
(i.e., purchasing of tickets/tables, silent auction donations, etc.) for the purpose of self-
promotion. Notwithstanding the above, publicity of the services described in Paragraph One (1)
of this Agreement shall be allowed as necessary to raise public awareness about the
availability of such specific services when approved in advance by the Director or designee and
at a cost as provided in Exhibit B for such items as written/printed materials, the use of media
(i.e., radio, television, newspapers) and any other related expense(s).
33.PROPERTY OF COUNTY
Any use of COUNTY funds provided under this Agreement, as specified in Exhibit
B, for the purchase of computer hardware, software and printer must be approved by COUNTY
prior to purchase and must meet COUNTY specifications. Any hardware and software so
provided shall remain the property of COUNTY and shall revert to COUNTY’s physical
possession upon termination or expiration of this Agreement. CONTRACTOR agrees to take
reasonable and prudent steps to ensure the security of any and all said hardware and software
provided to it by COUNTY under this Agreement, to maintain replacement-value insurance
coverage on said hardware and software of like kind and quality approved by COUNTY.
All purchases over Five Thousand Dollars ($5,000), and certain purchases under
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Five Thousand Dollars ($5,000) such as cameras, televisions, DVD players and other sensitive
items, made during the life of this Agreement that will outlive the life of this Agreement, shall be
identified as fixed assets with an assigned Fresno County DSS Accounting Inventory Number.
These fixed assets shall be retained by COUNTY, as COUNTY property, in the event this
Agreement is terminated or upon expiration of this Agreement. CONTRACTOR agrees to
participate in an annual inventory of all COUNTY fixed assets and shall be physically present
when fixed assets are returned to COUNTY possession at the termination or expiration of this
Agreement. CONTRACTOR is responsible for returning to COUNTY all COUNTY owned fixed
assets upon the expiration or termination of this Agreement.
34.AUDITS AND INSPECTIONS
CONTRACTOR shall at any time during business hours, and as often as
COUNTY may deem necessary, make available to COUNTY for examination all of its records
and data with respect to the matters covered by this Agreement. CONTRACTOR shall, upon
request by COUNTY, permit COUNTY to audit and inspect all such records and data necessary
to ensure CONTRACTOR's compliance with the terms of this Agreement.
If this Agreement exceeds Ten Thousand and No/100 Dollars ($10,000.00),
CONTRACTOR shall be subject to the examination and audit of the State of California Auditor
General for a period of three (3) years after final payment under contract (California
Government Code section 8546.7).
In addition, CONTRACTOR shall cooperate and participate with COUNTY’s fiscal
review process and comply with all final determinations rendered by the COUNTY’s fiscal
review process. If COUNTY reaches an adverse decision regarding CONTRACTOR’s services
to consumers, it may result in the disallowance of payment for services rendered; or in
additional controls to the delivery of services, or in the termination of this Agreement, at the
discretion of COUNTY’s DSS Director or designee. If as a result of COUNTY’s fiscal review
process a disallowance is discovered due to CONTRACTOR’s deficiency, CONTRACTOR shall
be financially liable for the amount previously paid by COUNTY to CONTRACTOR and this
disallowance will be adjusted from CONTRACTOR’s future payments, at the discretion of
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COUNTY’s DSS Director or designee. In addition, COUNTY shall have the sole discretion in
the determination of fiscal review outcomes, decisions and actions.
35.NOTICES
The persons and their addresses having authority to give and receive notices
under this Agreement include the following:
COUNTY
Director, Department of Social
Services
PO BOX 1912
Fresno, CA 93718-1912
CONTRACTOR
Executive Director, Exceptional Parents
Unlimited, Inc.
4440 N. First Street
Fresno, CA 93726
Any and all notices between the COUNTY and the CONTRACTOR provided for or
permitted under this Agreement or by law shall be in writing and shall be deemed duly served
when personally delivered to one of the parties, or in lieu of such personal services, when
deposited in the United States Mail, postage prepaid, addressed to such party.
36.CHANGE OF LEADERSHIP/MANAGEMENT
In the event of any change in the status of CONTRACTOR’s leadership or
management, CONTRACTOR shall provide written notice to COUNTY within thirty (30) days
from the date of change. Such notification shall include any new leader or manager’s name,
address and qualifications. “Leadership or management” shall include any employee, member,
or owner of CONTRACTOR who either a) directs individuals providing services pursuant to this
Agreement, b) exercises control over the manner in which services are provided, or c) has
authority over CONTRACTOR’S finances.
37.GOVERNING LAW
The parties agree that, for the purposes of venue, performance under this
Agreement shall only be in Fresno County, California.
The rights and obligations of the parties and all interpretation and performance of
this Agreement shall be governed in all respects by the laws of the State of California.
38.ENTIRE AGREEMENT
This Agreement, including all Exhibits, constitutes the entire agreement between
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the CONTRACTOR and the COUNTY with respect to the subject matter hereof and supersedes
all previous agreement negotiations, proposals, commitments, writings, advertisements,
publications, and understandings of any nature whatsoever unless expressly included in this
Agreement.
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1 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the
2 day and year first hereinabove written.
3 ATTEST:
4 CONTRACTOR:
5
EXCEPTIONAL PA~ENTS UNLIMITED, INC.
aBv~~ ·_
7
Print Name: Ir i?h<A. t OVPvV 8 )
9 Title: /":) Dt1.;~ D C, MvU f<-.
10
11
Chairman of the Board, or
President, or any Vice President
12 By ___________ _
13 Print Name: 5.J~tf 6 El f<S
15 By,~~
. COUNTY OF FRESNO:
l~j_ By ____________ _
Brian Pacheco, Chairman of the Board of
Supervisors of the County of Fresno
ATTEST:
Bernice E. Seidel
Clerk to the Board of Supervisors
County of Fresno, State of California
14 ~
{. r-~ ("lo ,_
16 Title: u4-u( J--~UA-f~
17
18
19
Secretary (of Corporation), or
any Assistant Secretary, or
Chief Financial Officer, or
any Assistant Treasurer
20 Date: ___ ......;l:....i.f-1-,l_,,-11/---'t'-r ___ _
21
Mailing Address:
22 4440 N. First Street
23 Fresno, CA 93726
Attn: Ellen Knapp, Executive Director
24
25
26
Fund/Subclass: 0001/10000
27 Organization: 56107001
28 Account: 7870/0
-23-
Exhibit A
Page 1 of 3
SUMMARY OF SERVICE
ORGANIZATION: Exceptional Parents Unlimited, Inc. (EPU)
PROJECT TITLE: Specialized Co-Occurring Disorder Treatment Services
ADDRESS: 4440 N. First Street, Fresno, CA 93726
Contacts: Ellen Knapp, Executive Director
Claudette Plascencia, Program Manager
CONTRACT PERIOD: Upon execution – November 30, 2020
December 1, 2020 – November 30, 2021
December 1, 2021 – November 30, 2022
PROJECT DESCRIPTION
The Specialized Co-Occurring Disorder Treatment Services using the Dialectical Behavioral
Therapy (DBT) treatment model will address substance abuse and mental health treatment
needs of parents reunifying with their child(ren) through the Department of Social Services’
(DSS). The EPU DBT program will serve a minimum of 30 parents in the first year based on
DSS referrals and up to 50 in the following years thereafter. The goal of the program is to
improve family reunification by providing individual therapy and group skills training sessions to
parents with co-occurring disorders.
The program will consist of an initial assessment to determine if the client is appropriate for the
DBT program, if appropriate EPU will then enroll the client into a program orientation. At the
completion of the orientation class, the parent will receive a contract for commitment to a six or
twelve month treatment cycle, based upon the clinical assessment and statutory timelines. (A
separate case-by-case program for those with only 90 days available will be developed in
consultation with the DSS social worker.)
Treatment will teach clients four sets of behavioral skills:
Mindfulness – consciously focusing the mind in the present moment and without attachment or
judgement
Distress Tolerance – how to tolerate and survive crises without making things worse, learning to
accept distress as a part of life and not change it
Interpersonal Effectiveness – helps build new relationships, strengthen current ones and deal
with conflict. It also addresses how to ask for what you want and how to say no while
maintaining self-respect and relationships with others
Emotional Regulation – how to change emotions you want to change and reduce the intensity of
emotions
Exhibit A
Page 2 of 3
DBT treatment components will include:
• Skills training group;
• Individual therapy;
• Phone coaching outside of office visits;
• Therapist and/or provider consultation.
TARGET POPULATION
All referrals to the DBT program will come from the Department’s Child Welfare Services
(CWS), and will primarily include families involved in Family Reunification services.
PERFORMANCE OUTCOMES
For clients committing to DBT for a six-month cycle, EPU anticipates that 70% will demonstrate
improvement. For those committing to the optimal twelve month cycle (repeating the full 6
month cycle as recommended for optimal improvement), EPU anticipates that 80% will
demonstrate improvement. The depth and degree of improvement will be greater in those
participating for 12 months. This will be measured through two primary instruments: the DBT
tool Difficulties in Emotional Regulation Scale (DERS) and the non-DBT Parenting Stress Index
(PSI- 4).
CONTRACTOR RESPONSIBILITIES
1. Initial screening and clinical assessment to guide the development of participant’s treatment
plan to address addiction, co-occurring symptoms/disorders, and other areas of functioning
and treatment needs.
2. Service plan – completion of a written plan detailing the services to be provided to the
participant that reflects the assessment and intended outcomes, to be completed within 30
days of referral and updated at minimum every 90 days, or as appropriate.
3. Minimum retention in treatment is 90 days.
4. Treatment is trauma-informed, gender-specific and family-focused.
5. Participants receive individualized treatment that is sufficient in duration and responsive to
the participant’s needs. Participants engage in no less than weekly individual counseling
during the initial phase and are included in-group interventions based upon DBT approach.
6. Incorporate random drug testing results (provided by DSS) into treatment services.
7. Monthly progress reports.
Additional indirect services:
1. Participation in multi-disciplinary team meetings;
2. Communication with DSS staff, as appropriate, regarding participant’s engagement,
prognosis and compliance with service expectation;
3. Interface with other alcohol and drug rehabilitation agencies (as appropriate);
4. Provision of monthly outcome data to demonstrate effectiveness of services.
5. Provision of in-service to DSS social workers and staff to understand who will benefit from
DBT, basic concepts, and the general outline of the treatment modules.
Exhibit A
Page 3 of 3
6. Bill Medi-Cal for appropriate services, in accordance with projected revenues as indicated in
Exhibit B of this Agreement.
COUNTY RESPONSIBILITIES
1. DSS shall maintain a primary program liaison to communicate and work with
CONTRACTOR.
2. DSS staff will schedule monthly or quarterly meetings with CONTRACTOR to discuss
program and/or contractual issues.
3. DSS assigned Social Worker’s shall maintain regular, on-going contact to discuss family
progress, case/service plan coordination and problem solving with CONTRACTOR, as
mutually deemed appropriate.
4. DSS shall include CONTRACTOR's staff in DSS trainings that are relevant to the services
as described in the term and conditions of this Agreement, as appropriate and at no cost.
Exhibit B
Page 1 of 25
BUDGET SUMMARY
Upon execution to November 30, 2018 (YEAR 1)
VENDOR NAME: Exceptional Parents Unlimited, Inc.
Revenue
Requested DSS Amount $225,000
Other Revenue (Medi-Cal) - 0 -
Total Revenue $225,000
Expenditures
CATEGORY BUDGET ITEM # TOTAL
BUDGET
Other Revenue
(Medi-Cal)
Salaries 0100 $146,710 -
Payroll Taxes 0150 $ 11,678 -
Benefits 0200 $ 15,272 -
SUBTOTAL: $173,660 -
SERVICES & SUPPLIES -
Insurance 0250 $ 2,955 -
Communications 0300 $ 1,020 -
Office Expense 0350 $ 1,800 -
Equipment 0400 $ 600 -
Facilities 0450 $ 12,600 -
Travel/Transportation Costs 0500 $ 600 -
Program Supplies 0550 $ 3,000 -
Consultancy/Subcontracts 0600 $ 1,200 -
Fiscal & Audits 0650 $ 600 -
Training 0660 $ 1,080 -
Indirect Costs 0700 $ 25,885 -
SUBTOTAL: $ 51,340 -
TOTAL EXPENSES: $225,000 -
Exhibit B
Page 2 of 25
BUDGET DETAIL (Personnel)
Upon execution to November 30, 2018 (YEAR 1)
VENDOR NAME: Exceptional Parents Unlimited, Inc.
SALARIES
Position
% of Time
on Project
Number of
Months
Monthly
Salary/Hourly
Wages
Salary/Wages
Funds Requested
DBT Clinical Supervisor 100% 12 $5,546.67 $66,560
Behavioral Health Clinician 100% 12 $4,552.50 $54,630
Behavioral Health Clinician 45% 12 $3,928 $21,211
Data Management
Coordinator
10% 12 $3,591 $4,309
Total Salaries/ Wages
$146,710
BENEFITS (Health Ins; Life Ins; Retirement; Other benefits)
Benefit Item (Calculation) Item Total
Payroll Taxes: FICA ($146,710 x 7.65%) $ 11,223
Payroll Taxes – SUI ($7,000 x 2.55% x 2.55 FTE’s) $ 455
Health, Dental, Vision ($355.25 x 2.55 FTE’s x 12 months) $ 10,871
Pension Expense ($146,710 x 3%) $ 4,401
TOTAL SALARIES AND BENEFITS: $173,660
Exhibit B
Page 3 of 25
BUDGET DETAIL (Services and Supplies)
Upon execution to November 30, 2018 (YEAR 1)
VENDOR NAME: Exceptional Parents Unlimited, Inc.
BUDGET
LINE ITEM
CATEGORY &
DESCRIPTION/
CALCULATION
SUBTOTAL
TOTAL
0250
Insurance:
Worker’s Comp 1.4% x total
salaries ($146,710 x 1.4%)
Liability & Property Insurance
@ $75/mo. x 12 months
$2,055
$ 900
$2,955
0300
Communications–Agency
phone & internet $85/mo. x 12
$1,020
$1,020
0350
Office Expense – supplies,
printing, postage $150/mo x12
$1,800
$1,800
0400
Equipment – Copier & Network
Server lease $50/mo x 12 mos
$ 600
$ 600
0450
Facilities:
Office Space $850 mon. x 12
Utilities $200 mon. x 12 mos.
$10,200
$ 2,400
$12,600
0500
Travel – Mileage at .54 per
mile x 92.5 miles x 12 mos.
$ 600
$600
0550
Program Supplies – binders,
manuals, assessment tools,
snacks $250/mo. x 12 mos.
$3,000
$3,000
0600
Consultancy/Subcontracts
Network Mgmt. $100/mo. x 12
$1,200
$1,200
0650
Fiscal & Audits – Annual
Agency audit $600
$ 600
$600
0660
Training- staff training $424
per FTE x 2.55 FTE’s
.
$1,080
$1,080
0700
Indirect Costs at 13% x total
expenses before indirect
($199,115 x 13%)
$25,885
$25,885
TOTAL
EXPENSES
$51,340 $51,340
Exhibit B
Page 4 of 25
BUDGET DETAIL (Narrative)
Upon execution to November 30, 2018 (YEAR 1)
VENDOR NAME: Exceptional Parents Unlimited, Inc.
Explain the amounts entered in the Proposed Budget Detail. A clear and concise narrative
shall provide a detailed explanation of the proposed budget amount that will be spent on each
budget line item. There is no recommendation for page length.
• Insurance - Budget includes worker’s compensation insurance at the current rate of .014 x
salaries of $146,710 for a total of $2,055. Budget also includes general liability and property
insurance at $75 per month for a total of $900. Insurance costs are allocated to all of the agency
programs based upon number of staff per program. Amount allocated to this grant represents
approximately 2% of total agency premium.
• Communications – Cost of agency telephone and internet budgeted at $35 per month for a total
of $420. Cost of one cell phone budgeted at $50/mo., for a total of $600. Agency issued cell
phones are for business use only and are necessary for the safety of the staff and as a way for
client’s to reach the Behavioral Health Clinician.
• Office Expense – Office expense budget includes paper, printer supplies, general office
supplies, agency letterhead and brochures, shredding, and postage. Cost is allocated by FTE
(full-time equivalent). Total FTE’s that are allocated to this grant is 2.55 x cost of
$58.83 per month x 12 months =$1,800.
• Equipment –Includes copier lease at $35/mo. and network server lease at $15/mo. for a total
cost of $50/mo. x 12 months = $600. Lease costs are allocated based upon FTE’s per program.
• Facilities – Office space cost for staff located a EPU Children’s Center budgeted at 2.55 FTE’s
x $1.06 per sq. ft. x 314.5 sq. ft. x 12 months = $10,200. Cost includes office space, shared
classrooms, repairs & maintenance, janitorial services and supplies. Utilities at EPU Children’s
Center budgeted at $200 per month x 12 months = $2,400. This includes PG&E, water, sewer,
and garbage service.
• Travel – Mileage reimbursement for Agency personnel using their personal vehicle to travel
to families’ homes within the service area is budgeted at 92.5 miles a month x
.54/mile x 12 months = $600. Mileage is paid at the IRS approved rate.
• Program Supplies – Budget includes materials for parents attending classes including 3 DPT
manuals & workbooks ($300); 40 1 inch binders, dividers & dry erase markers ($280); 100
PSI’s budgeted at $180; snacks for parents attending classes budgeted at
$10/week x 52 weeks x 2 classes =$1,040; Incentives for weekly homework completion
budgeted at .50 per incentive x 52 weeks x 30 parents = $780 plus monthly incentive of
$5 gift card x 6 mos. x 4 classes = $120 for total of $900; Graduation supplies at $75 per
graduation x 4 per year (after each 6 month class) =$300.
• Contracts –EPU network and data management services are contracted to Alta Pacific.
Contract includes network and server administration, virus and spam filtering software,
workstation administration, and computer hardware maintenance. Cost is allocated to various
agency grants/programs based upon number of users per grant/program. Cost of
$100 per month ($1,200 annually) represents 3% of annual contract.
Exhibit B
Page 5 of 25
BUDGET DETAIL (Narrative)
Upon execution to November 30, 2018 (YEAR 1)
VENDOR NAME: Exceptional Parents Unlimited, Inc.
• Fiscal & Audits – The agency has a Single Audit conducted by an independent accounting firm
every year. Cost of the audit is allocated to all agency programs based upon budgeted expenses.
Amount budgeted for this contract ($600) is approximately 4% of total cost of audit. The
County will receive a copy of the audit report.
• Training –Required staff training includes Mandated Reporter, CPR, Mental Health First Aid,
HIPAA & other job related local training budgeted at $424 per FTE x 2.55 FTE’s =
$1,080.
• Indirect Costs– Agency administrative overhead rate is 13% which includes accounting,
payroll, accounts payable, human resources, data system management, purchasing, executive
director, and receptionist. The rate is based upon the actual cost of providing these services and
is allocated to all grants and programs based upon program expenses. The calculation of this rate
is reviewed during the annual agency audit. Amount is calculated on total expenses before
administrative cost ($225,000/1.13 =199,115) x 13%.
Exhibit B
Page 6 of 25
BUDGET SUMMARY
December 1, 2018 to November 30, 2019 (YEAR 2)
VENDOR NAME: Exceptional Parents Unlimited, Inc.
Revenue
Requested DSS Amount $225,000
Other Revenue (Medi-Cal) $5,700
Total Revenue $230,700
Expenditures
CATEGORY BUDGET ITEM # TOTAL
BUDGET
Other Revenue
(Medi-Cal)
Salaries 0100 $146,710 $4,401
Payroll Taxes 0150 $ 11,678 $337
Benefits 0200 $ 15,272 $126
SUBTOTAL: $173,660 $4,864
SERVICES & SUPPLIES
Insurance 0250 $ 2,955 $61
Communications 0300 $ 1,020 -
Office Expense 0350 $ 1,800 -
Equipment 0400 $ 600 -
Facilities 0450 $ 12,600 -
Travel/Transportation Costs 0500 $ 600 -
Program Supplies 0550 $ 3,000 -
Consultancy/Subcontracts 0600 $ 1,200 -
Fiscal & Audits 0650 $ 600 -
Training 0660 $ 1,080 $120
Indirect Costs 0700 $ 25,885 $655
SUBTOTAL: $ 51,340 $836
TOTAL EXPENSES: $225,000 $5,700
Exhibit B
Page 7 of 25
BUDGET DETAIL (Personnel)
December 1, 2018 to November 30, 2019 (YEAR 2)
VENDOR NAME: Exceptional Parents Unlimited, Inc.
SALARIES
Position
% of Time on
Project
Number of
Months
Monthly
Salary/Hourly
Wages
Salary/Wages
Funds Requested
DBT Clinical Supervisor 100% 12 $5,713 $68,556
Behavioral Health Clinician 100% 12 $4,689.17 $56,270
Behavioral Health Clinician 45% 12 $4,045.67 $21,847
Data Management
Coordinator
10% 12 $3,698 $4,438
Total Salaries/ Wages
$151,111
BENEFITS (Health Ins; Life Ins; Retirement; Other benefits)
Benefit Item (Calculation) Item Total
Payroll Taxes: FICA ($151,111 x 7.65%) $ 11,560
Payroll Taxes – SUI ($7,000 x 2.55% x 2.55 FTE’s) $ 455
Health, Dental, Vision ($355.07 x 2.55 FTE’s x 12 months) $ 10,865
Pension Expense ($151,111 x 3%) $ 4,533
TOTAL SALARIES AND BENEFITS: $178,524
Exhibit B
Page 8 of 25
BUDGET DETAIL (Services and Supplies)
December 1, 2018 to November 30, 2019 (YEAR 2)
VENDOR NAME: Exceptional Parents Unlimited, Inc.
BUDGET
LINE ITEM
CATEGORY &
DESCRIPTION/
CALCULATION
SUBTOTAL
TOTAL
0250
Insurance:
Worker’s Comp 1.4% x total
salaries ($146,710 x 1.4%)
Liability & Property Insurance
@ $75/mo. x 12 months
$2,116
$ 900
$3,016
0300
Communications–Agency
phone & internet $85/mo. x 12
$1,020
$1,020
0350
Office Expense – supplies,
printing, postage $150/mo x12
$1,800
$1,800
0400
Equipment – Copier & Network
Server lease $50/mo x 12 mos
$ 600
$ 600
0450
Facilities:
Office Space $850 mon. x 12
Utilities $200 mon. x 12 mos.
$10,200
$ 2,400
$12,600
0500
Travel – Mileage at .54 per
mile x 92.5 miles x 12 mos.
$ 600
$600
0550
Program Supplies – binders,
manuals, assessment tools,
snacks $250/mo. x 12 mos.
$3,000
$3,000
0600
Consultancy/Subcontracts
Network Mgmt. $100/mo. x 12
$1,200
$1,200
0650
Fiscal & Audits – Annual
Agency audit $600
$ 600
$600
0660
Training- staff training $424
per FTE x 2.55 FTE’s
.
$1,200
$1,200
0700
Indirect Costs at 13% x total
expenses before indirect
($199,115 x 13%)
$26,540
$26,540
TOTAL
EXPENSES
$52,176 $52,176
Exhibit B
Page 9 of 25
BUDGET DETAIL (Narrative)
December 1, 2018 to November 30, 2019 (YEAR 2)
VENDOR NAME: Exceptional Parents Unlimited, Inc.
Explain the amounts entered in the Proposed Budget Detail. A clear and concise narrative
shall provide a detailed explanation of the proposed budget amount that will be spent on each
budget line item. There is no recommendation for page length.
• Insurance - Budget includes worker’s compensation insurance at the current rate of .014 x
salaries of $151,111 for a total of $2,116. Budget also includes general liability and property
insurance at $75 per month for a total of $900. Insurance costs are allocated to all of the agency
programs based upon number of staff per program. Amount allocated to this grant represents
approximately 2% of total agency premium.
• Communications – Cost of agency telephone and internet budgeted at $35 per month for a total
of $420. Cost of one cell phone budgeted at $50/mo., for a total of $600. Agency issued cell
phones are for business use only and are necessary for the safety of the staff and as a way for
client’s to reach the Behavioral Health Clinician.
• Office Expense – Office expense budget includes paper, printer supplies, general office
supplies, agency letterhead and brochures, shredding, and postage. Cost is allocated by FTE
(full-time equivalent). Total FTE’s that are allocated to this grant is 2.55 x cost of
$58.83 per month x 12 months =$1,800.
• Equipment –Includes copier lease at $35/mo. and network server lease at $15/mo. for a total
cost of $50/mo. x 12 months = $600. Lease costs are allocated based upon FTE’s per program.
• Facilities – Office space cost for staff located a EPU Children’s Center budgeted at 2.55 FTE’s
x $1.06 per sq. ft. x 314.5 sq. ft. x 12 months = $10,200. Cost includes office space, shared
classrooms, repairs & maintenance, janitorial services and supplies. Utilities at EPU Children’s
Center budgeted at $200 per month x 12 months = $2,400. This includes PG&E, water, sewer,
and garbage service.
• Travel – Mileage reimbursement for Agency personnel using their personal vehicle to travel
to families’ homes within the service area is budgeted at 92.5 miles a month x
.54/mile x 12 months = $600. Mileage is paid at the IRS approved rate.
• Program Supplies – Budget includes materials for parents attending classes including 3 DPT
manuals & workbooks ($300); 40 1 inch binders, dividers & dry erase markers ($280); 100
PSI’s budgeted at $180; snacks for parents attending classes budgeted at
$10/week x 52 weeks x 2 classes =$1,040; Incentives for weekly homework completion
budgeted at .50 per incentive x 52 weeks x 30 parents = $780 plus monthly incentive of
$5 gift card x 6 mos. x 4 classes = $120 for total of $900; Graduation supplies at $75 per
graduation x 4 per year (after each 6 month class) =$300.
• Contracts –EPU network and data management services are contracted to Alta Pacific.
Contract includes network and server administration, virus and spam filtering software,
workstation administration, and computer hardware maintenance. Cost is allocated to various
agency grants/programs based upon number of users per grant/program. Cost of
$100 per month ($1,200 annually) represents 3% of annual contract.
Exhibit B
Page 10 of 25
BUDGET DETAIL (Narrative)
December 1, 2018 to November 30, 2019 (YEAR 2)
VENDOR NAME: Exceptional Parents Unlimited, Inc.
• Fiscal & Audits – The agency has a Single Audit conducted by an independent accounting firm
every year. Cost of the audit is allocated to all agency programs based upon budgeted expenses.
Amount budgeted for this contract ($600) is approximately 4% of total cost of audit. The
County will receive a copy of the audit report.
• Training –Required staff training includes Mandated Reporter, CPR, Mental Health First Aid,
HIPAA & other job related local training budgeted at $470.60 per FTE x 2.55 FTE’s = $1,200.
• Indirect Costs– Agency administrative overhead rate is 13% which includes accounting,
payroll, accounts payable, human resources, data system management, purchasing, executive
director, and receptionist. The rate is based upon the actual cost of providing these services and
is allocated to all grants and programs based upon program expenses. The calculation of this rate
is reviewed during the annual agency audit. Amount is calculated on total expenses before
administrative cost ($230,700/1.13 =204,159) x 13%.
Exhibit B
Page 11 of 25
BUDGET SUMMARY
December 1, 2019 to November 30, 2020 (YEAR 3)
VENDOR NAME: Exceptional Parents Unlimited, Inc.
Revenue
Requested DSS Amount $225,000
Other Revenue (Medi-Cal) $11,440
Total Revenue $236,440
Expenditures
CATEGORY BUDGET ITEM # TOTAL
BUDGET
Other Revenue
(Medi-Cal)
Salaries 0100 $146,710 $8,934
Payroll Taxes 0150 $ 11,678 $684
Benefits 0200 $ 15,272 $262
SUBTOTAL: $173,660 $9,880
SERVICES & SUPPLIES
Insurance 0250 $ 2,955 $125
Communications 0300 $ 1,020 -
Office Expense 0350 $ 1,800 -
Equipment 0400 $ 600 -
Facilities 0450 $ 12,600 -
Travel/Transportation Costs 0500 $ 600 -
Program Supplies 0550 $ 3,000 -
Consultancy/Subcontracts 0600 $ 1,200 -
Fiscal & Audits 0650 $ 600 -
Training 0660 $ 1,080 $120
Indirect Costs 0700 $ 25,885 $1,315
SUBTOTAL: $ 51,340 $1,560
TOTAL EXPENSES: $225,000 $11,440
Exhibit B
Page 12 of 25
BUDGET DETAIL (Personnel)
December 1, 2019 to November 30, 2020 (YEAR 3)
VENDOR NAME: Exceptional Parents Unlimited, Inc.
SALARIES
Position
% of Time
on Project
Number of
Months
Monthly
Salary/Hourly
Wages
Salary/Wages
Funds Requested
DBT Clinical Supervisor 100% 12 $5,884.50 $70,614
ehavioral Health Clinician 100% 12 $4,829.75 $57,957
ehavioral Health Clinician 45% 12 $4,167 $22,502
Data Management
Coordinator
10% 12 $3,809 $4,571
Total Salaries/ Wages
$155,644
BENEFITS (Health Ins; Life Ins; Retirement; Other benefits)
Benefit Item (Calculation) Item Total
Payroll Taxes: FICA ($155,644 x 7.65%) $ 11,907
Payroll Taxes – SUI ($7,000 x 2.55% x 2.55 FTE’s) $ 455
Health, Dental, Vision ($355.07 x 2.55 FTE’s x 12 months) $ 10,865
Pension Expense ($155,644 x 3%) $ 4,669
TOTAL SALARIES AND BENEFITS: $183,540
Exhibit B
Page 13 of 25
BUDGET DETAIL (Services and Supplies)
December 1, 2019 to November 30, 2020 (YEAR 3)
VENDOR NAME: Exceptional Parents Unlimited, Inc.
BUDGET
LINE ITEM
CATEGORY &
DESCRIPTION/
CALCULATION
SUBTOTAL
TOTAL
0250
Insurance:
Worker’s Comp 1.4% x total
salaries ($146,710 x 1.4%)
Liability & Property Insurance
@ $75/mo. x 12 months
$2,180
$ 900
$3,080
0300
Communications–Agency
phone & internet $85/mo. x 12
$1,020
$1,020
0350
Office Expense – supplies,
printing, postage $150/mo x12
$1,800
$1,800
0400
Equipment – Copier & Network
Server lease $50/mo x 12 mos
$ 600
$ 600
0450
Facilities:
Office Space $850 mon. x 12
Utilities $200 mon. x 12 mos.
$10,200
$ 2,400
$12,600
0500
Travel – Mileage at .54 per
mile x 92.5 miles x 12 mos.
$ 600
$600
0550
Program Supplies – binders,
manuals, assessment tools,
snacks $250/mo. x 12 mos.
$3,000
$3,000
0600
Consultancy/Subcontracts
Network Mgmt. $100/mo. x 12
$1,200
$1,200
0650
Fiscal & Audits – Annual
Agency audit $600
$ 600
$600
0660
Training- staff training $424
per FTE x 2.55 FTE’s
.
$1,200
$1,200
0700
Indirect Costs at 13% x total
expenses before indirect
($199,115 x 13%)
$27,200
$27,200
TOTAL
EXPENSES
$52,900 $52,900
Exhibit B
Page 14 of 25
BUDGET DETAIL Narrative
December 1, 2019 to November 30, 2020 (YEAR 3)
VENDOR NAME: Exceptional Parents Unlimited, Inc.
Explain the amounts entered in the Proposed Budget Detail. A clear and concise narrative
shall provide a detailed explanation of the proposed budget amount that will be spent on each
budget line item. There is no recommendation for page length.
• Insurance - Budget includes worker’s compensation insurance at the current rate of .014 x
salaries of $155,644 for a total of $2,180. Budget also includes general liability and property
insurance at $75 per month for a total of $900. Insurance costs are allocated to all of the
agency programs based upon number of staff per program. Amount allocated to this grant
represents approximately 2% of total agency premium.
• Communications – Cost of agency telephone and internet budgeted at $35 per month for a
total of $420. Cost of one cell phone budgeted at $50/mo., for a total of $600. Agency issued
cell phones are for business use only and are necessary for the safety of the staff and as a way
for client’s to reach the Behavioral Health Clinician.
• Office Expense – Office expense budget includes paper, printer supplies, general office
supplies, agency letterhead and brochures, shredding, and postage. Cost is allocated by FTE
(full-time equivalent). Total FTE’s that are allocated to this grant is 2.55 x cost of
$58.83 per month x 12 months =$1,800.
• Equipment –Includes copier lease at $35/mo. and network server lease at $15/mo. for a total
cost of $50/mo. x 12 months = $600. Lease costs are allocated based upon FTE’s per
program.
• Facilities – Office space cost for staff located a EPU Children’s Center budgeted at 2.55
FTE’s x $1.06 per sq. ft. x 314.5 sq. ft. x 12 months = $10,200. Cost includes office space,
shared classrooms, repairs & maintenance, janitorial services and supplies. Utilities at EPU
Children’s Center budgeted at $200 per month x 12 months = $2,400. This includes PG&E,
water, sewer, and garbage service.
• Travel – Mileage reimbursement for Agency personnel using their personal vehicle to
travel to families’ homes within the service area is budgeted at 92.5 miles a month x
.54/mile x 12 months = $600. Mileage is paid at the IRS approved rate.
• Program Supplies – Budget includes materials for parents attending classes including 3 DPT
manuals & workbooks ($300); 40 1 inch binders, dividers & dry erase markers ($280); 100
PSI’s budgeted at $180; snacks for parents attending classes budgeted at
$10/week x 52 weeks x 2 classes =$1,040; Incentives for weekly homework completion
budgeted at .50 per incentive x 52 weeks x 30 parents = $780 plus monthly incentive of
$5 gift card x 6 mos. x 4 classes = $120 for total of $900; Graduation supplies at $75 per
graduation x 4 per year (after each 6 month class) =$300.
• Contracts –EPU network and data management services are contracted to Alta Pacific.
Contract includes network and server administration, virus and spam filtering software,
workstation administration, and computer hardware maintenance. Cost is allocated to
various agency grants/programs based upon number of users per grant/program. Cost of
$100 per month ($1,200 annually) represents 3% of annual contract.
Exhibit B
Page 15 of 25
BUDGET DETAIL (Narrative)
December 1, 2019 to November 30, 2020 (YEAR 3)
VENDOR NAME: Exceptional Parents Unlimited, Inc.
• Fiscal & Audits – The agency has a Single Audit conducted by an independent accounting
firm every year. Cost of the audit is allocated to all agency programs based upon budgeted
expenses. Amount budgeted for this contract ($600) is approximately 4% of total cost of
audit. The County will receive a copy of the audit report.
• Training –Required staff training includes Mandated Reporter, CPR, Mental Health First Aid,
HIPAA & other job related local training budgeted at $470.60 per FTE x 2.55 FTE’s =
$1,200.
• Indirect Costs– Agency administrative overhead rate is 13% which includes accounting,
payroll, accounts payable, human resources, data system management, purchasing, executive
director, and receptionist. The rate is based upon the actual cost of providing these services
and is allocated to all grants and programs based upon program expenses. The calculation of
this rate is reviewed during the annual agency audit. Amount is calculated on total expenses
before administrative cost ($236,440/1.13 =209,239) x 13%.
Exhibit B
Page 16 of 25
BUDGET SUMMARY
December 1, 2020 to November 30, 2021 (YEAR 4)
VENDOR NAME: Exceptional Parents Unlimited, Inc.
Revenue
Requested DSS Amount $225,000
Other Revenue (Medi-Cal) $17,265
Total Revenue $242,265
Expenditures
CATEGORY BUDGET ITEM # TOTAL
BUDGET
Other Revenue
(Medi-Cal)
Salaries 0100 $146,710 $13,535
Payroll Taxes 0150 $ 11,678 $1,037
Benefits 0200 $ 15,272 $400
SUBTOTAL: $173,660 $14,972
SERVICES & SUPPLIES
Insurance 0250 $ 2,955 $188
Communications 0300 $ 1,020 -
Office Expense 0350 $ 1,800 -
Equipment 0400 $ 600 -
Facilities 0450 $ 12,600 -
Travel/Transportation Costs 0500 $ 600 -
Program Supplies 0550 $ 3,000 -
Consultancy/Subcontracts 0600 $ 1,200 -
Fiscal & Audits 0650 $ 600 -
Training 0660 $ 1,080 $120
Indirect Costs 0700 $ 25,885 $1,985
SUBTOTAL: $ 51,340 $2,293
TOTAL EXPENSES: $225,000 $17,265
Exhibit B
Page 17 of 25
BUDGET DETAIL (Personnel)
December 1, 2020 to November 30, 2021 (YEAR 4)
VENDOR NAME: Exceptional Parents Unlimited, Inc.
SALARIES
Position
% of Time
on Project
Number of
Months
Monthly
Salary/Hourly
Wages
Salary/Wages
Funds Requested
DBT Clinical Supervisor 100% 12 $6,061 $72,732
ehavioral Health Clinician 100% 12 $4,974.75 $59,697
ehavioral Health Clinician 45% 12 $4,292.09 $23,177
Data Management
Coordinator
10% 12 $3,866 $4,639
Total Salaries/ Wages
$160,245
BENEFITS (Health Ins; Life Ins; Retirement; Other benefits)
Benefit Item (Calculation) Item Total
Payroll Taxes: FICA ($160,245 x 7.65%) $ 12,260
Payroll Taxes – SUI ($7,000 x 2.55% x 2.55 FTE’s) $ 455
Health, Dental, Vision ($355.07 x 2.55 FTE’s x 12 months) $ 10,865
Pension Expense ($160,245 x 3%) $ 4,807
TOTAL SALARIES AND BENEFITS: $188,632
50
Exhibit B
Page 18 of 25
BUDGET DETAIL (Services and Supplies) December 1, 2020 to
November 30, 2021 (YEAR 4 )
VENDOR NAME:_ Exceptional Parents Unlimited, Inc
BUDGET
LINE ITEM
CATEGORY &
DESCRIPTION/
CALCULATION
SUBTOTAL
TOTAL
0250
Insurance:
Worker’s Comp 1.4% x total
salaries ($146,710 x 1.4%)
Liability & Property Insurance
@ $75/mo. x 12 months
$2,243
$ 900
$3,143
0300
Communications–Agency
phone & internet $85/mo. x 12
$1,020
$1,020
0350
Office Expense – supplies,
printing, postage $150/mo x12
$1,800
$1,800
0400
Equipment – Copier & Network
Server lease $50/mo x 12 mos
$ 600
$ 600
0450
Facilities:
Office Space $850 mon. x 12
Utilities $200 mon. x 12 mos.
$10,200
$ 2,400
$12,600
0500
Travel – Mileage at .54 per
mile x 92.5 miles x 12 mos.
$ 600
$600
0550
Program Supplies – binders,
manuals, assessment tools,
snacks $250/mo. x 12 mos.
$3,000
$3,000
0600
Consultancy/Subcontracts
Network Mgmt. $100/mo. x 12
$1,200
$1,200
0650
Fiscal & Audits – Annual
Agency audit $600
$ 600
$600
0660
Training- staff training $424
per FTE x 2.55 FTE’s
.
$1,200
$1,200
0700
Indirect Costs at 13% x total
expenses before indirect
($199,115 x 13%)
$27,870
$27,870
TOTAL
EXPENSES
$53,633 $53,633
Exhibit B
Page 19 of 25
BUDGET DETAIL Narrative
December 1, 2020 to November 30, 2021 (YEAR 4)
VENDOR NAME: Exceptional Parents Unlimited, Inc.
Explain the amounts entered in the Proposed Budget Detail. A clear and concise narrative
shall provide a detailed explanation of the proposed budget amount that will be spent on each
budget line item. There is no recommendation for page length.
• Insurance - Budget includes worker’s compensation insurance at the current rate of .014 x
salaries of $160,245 for a total of $2,243. Budget also includes general liability and property
insurance at $75 per month for a total of $900. Insurance costs are allocated to all of the agency
programs based upon number of staff per program. Amount allocated to this grant represents
approximately 2% of total agency premium.
• Communications – Cost of agency telephone and internet budgeted at $35 per month for a total
of $420. Cost of one cell phone budgeted at $50/mo., for a total of $600. Agency issued cell
phones are for business use only and are necessary for the safety of the staff and as a way for
client’s to reach the Behavioral Health Clinician.
• Office Expense – Office expense budget includes paper, printer supplies, general office
supplies, agency letterhead and brochures, shredding, and postage. Cost is allocated by FTE
(full-time equivalent). Total FTE’s that are allocated to this grant is 2.55 x cost of
$58.83 per month x 12 months =$1,800.
• Equipment –Includes copier lease at $35/mo. and network server lease at $15/mo. for a total
cost of $50/mo. x 12 months = $600. Lease costs are allocated based upon FTE’s per program.
• Facilities – Office space cost for staff located a EPU Children’s Center budgeted at 2.55 FTE’s
x $1.06 per sq. ft. x 314.5 sq. ft. x 12 months = $10,200. Cost includes office space, shared
classrooms, repairs & maintenance, janitorial services and supplies. Utilities at EPU Children’s
Center budgeted at $200 per month x 12 months = $2,400. This includes PG&E, water, sewer,
and garbage service.
• Travel – Mileage reimbursement for Agency personnel using their personal vehicle to travel
to families’ homes within the service area is budgeted at 92.5 miles a month x
.54/mile x 12 months = $600. Mileage is paid at the IRS approved rate.
• Program Supplies – Budget includes materials for parents attending classes including 3 DPT
manuals & workbooks ($300); 40 1 inch binders, dividers & dry erase markers ($280); 100
PSI’s budgeted at $180; snacks for parents attending classes budgeted at
$10/week x 52 weeks x 2 classes =$1,040; Incentives for weekly homework completion
budgeted at .50 per incentive x 52 weeks x 30 parents = $780 plus monthly incentive of
$5 gift card x 6 mos. x 4 classes = $120 for total of $900; Graduation supplies at $75 per
graduation x 4 per year (after each 6 month class) =$300.
• Contracts –EPU network and data management services are contracted to Alta Pacific.
Contract includes network and server administration, virus and spam filtering software,
workstation administration, and computer hardware maintenance. Cost is allocated to various
agency grants/programs based upon number of users per grant/program. Cost of
$100 per month ($1,200 annually) represents 3% of annual contract.
Exhibit B
Page 20 of 25
BUDGET DETAIL (Narrative)
December 1, 2020 to November 30, 2021 (YEAR 4)
VENDOR NAME: Exceptional Parents Unlimited, Inc.
• Fiscal & Audits – The agency has a Single Audit conducted by an independent accounting firm
every year. Cost of the audit is allocated to all agency programs based upon budgeted expenses.
Amount budgeted for this contract ($600) is approximately 4% of total cost of audit. The
County will receive a copy of the audit report.
• Training –Required staff training includes Mandated Reporter, CPR, Mental Health First Aid,
HIPAA & other job related local training budgeted at $470.60 per FTE x 2.55 FTE’s = $1,200.
• Indirect Costs– Agency administrative overhead rate is 13% which includes accounting,
payroll, accounts payable, human resources, data system management, purchasing, executive
director, and receptionist. The rate is based upon the actual cost of providing these services and
is allocated to all grants and programs based upon program expenses. The calculation of this rate
is reviewed during the annual agency audit. Amount is calculated on total expenses before
administrative cost ($242,265/1.13 =214,394) x 13%.
Exhibit B
Page 21 of 25
BUDGET SUMMARY
December 1, 2021 to November 30, 2022 (YEAR 5)
VENDOR NAME: Exceptional Parents Unlimited, Inc.
Revenue
Requested DSS Amount $225,000
Other Revenue (Medi-Cal) $23,265
Total Revenue $248,265
Expenditures
CATEGORY BUDGET ITEM # TOTAL
BUDGET
Other Revenue
(Medi-Cal)
Salaries 0100 $146,710 $18,273
Payroll Taxes 0150 $ 11,678 $1,398
Benefits 0200 $ 15,272 $543
SUBTOTAL: $173,660 $20,214
SERVICES & SUPPLIES
Insurance 0250 $ 2,955 $255
Communications 0300 $ 1,020 -
Office Expense 0350 $ 1,800 -
Equipment 0400 $ 600 -
Facilities 0450 $ 12,600 -
Travel/Transportation Costs 0500 $ 600 -
Program Supplies 0550 $ 3,000 -
Consultancy/Subcontracts 0600 $ 1,200 -
Fiscal & Audits 0650 $ 600 -
Training 0660 $ 1,080 $120
Indirect Costs 0700 $ 25,885 $2,676
SUBTOTAL: $ 51,340 $3,051
TOTAL EXPENSES: $225,000 $23,265
Exhibit B
Page 22 of 25
BUDGET DETAIL (Personnel)
December 1, 2021 to November 30, 2022 (YEAR 5)
VENDOR NAME: Exceptional Parents Unlimited, Inc.
SALARIES
Position
% of Time
on Project
Number of
Months
Monthly
Salary/Hourly
Wages
Salary/Wages
Funds Requested
DBT Clinical Supervisor 100% 12 $6,242.84 $74,914
ehavioral Health Clinician 100% 12 $5,124 $61,488
ehavioral Health Clinician 45% 12 $4,420.84 $23,872
Data Management
Coordinator
10% 12 $3,924 $4,709
Total Salaries/ Wages
$164,983
BENEFITS (Health Ins; Life Ins; Retirement; Other benefits)
Benefit Item (Calculation) Item Total
Payroll Taxes: FICA ($164,983 x 7.65%) $ 12,621
Payroll Taxes – SUI ($7,000 x 2.55% x 2.55 FTE’s) $ 455
Health, Dental, Vision ($355.07 x 2.55 FTE’s x 12 months) $ 10,866
Pension Expense ($164,983 x 3%) $ 4,949
TOTAL SALARIES AND BENEFITS: $193,874
Exhibit B
Page 23 of 25
BUDGET DETAIL (Services and Supplies) December 1, 2021 to
November 30, 2022 (YEAR 5 )
VENDOR NAME: Exceptional Parents Unlimited, Inc.
BUDGET
LINE ITEM
CATEGORY &
DESCRIPTION/
CALCULATION
SUBTOTAL
TOTAL
0250
Insurance:
Worker’s Comp 1.4% x total
salaries ($146,710 x 1.4%)
Liability & Property Insurance
@ $75/mo. x 12 months
$2,310
$ 900
$3,210
0300
Communications–Agency
phone & internet $85/mo. x 12
$1,020
$1,020
0350
Office Expense – supplies,
printing, postage $150/mo x12
$1,800
$1,800
0400
Equipment – Copier & Network
Server lease $50/mo x 12 mos
$ 600
$ 600
0450
Facilities:
Office Space $850 mon. x 12
Utilities $200 mon. x 12 mos.
$10,200
$ 2,400
$12,600
0500
Travel – Mileage at .54 per
mile x 92.5 miles x 12 mos.
$ 600
$600
0550
Program Supplies – binders,
manuals, assessment tools,
snacks $250/mo. x 12 mos.
$3,000
$3,000
0600
Consultancy/Subcontracts
Network Mgmt. $100/mo. x 12
$1,200
$1,200
0650
Fiscal & Audits – Annual
Agency audit $600
$ 600
$600
0660
Training- staff training $424
per FTE x 2.55 FTE’s
.
$1,200
$1,200
0700
Indirect Costs at 13% x total
expenses before indirect
($199,115 x 13%)
$28,561
$28,561
TOTAL
EXPENSES
$54,391 $54,391
Exhibit B
Page 24 of 25
BUDGET DETAIL (Narrative)
December 1, 2021 to November 30, 2022 (YEAR 5)
VENDOR NAME: Exceptional Parents Unlimited, Inc.
Explain the amounts entered in the Proposed Budget Detail. A clear and concise narrative
shall provide a detailed explanation of the proposed budget amount that will be spent on each
budget line item. There is no recommendation for page length.
• Insurance - Budget includes worker’s compensation insurance at the current rate of .014 x
salaries of $164,983 for a total of $2,310. Budget also includes general liability and property
insurance at $75 per month for a total of $900. Insurance costs are allocated to all of the agency
programs based upon number of staff per program. Amount allocated to this grant represents
approximately 2% of total agency premium.
• Communications – Cost of agency telephone and internet budgeted at $35 per month for a total
of $420. Cost of one cell phone budgeted at $50/mo., for a total of $600. Agency issued cell
phones are for business use only and are necessary for the safety of the staff and as a way for
client’s to reach the Behavioral Health Clinician.
• Office Expense – Office expense budget includes paper, printer supplies, general office
supplies, agency letterhead and brochures, shredding, and postage. Cost is allocated by FTE
(full-time equivalent). Total FTE’s that are allocated to this grant is 2.55 x cost of
$58.83 per month x 12 months =$1,800.
• Equipment –Includes copier lease at $35/mo. and network server lease at $15/mo. for a total
cost of $50/mo. x 12 months = $600. Lease costs are allocated based upon FTE’s per program.
• Facilities – Office space cost for staff located a EPU Children’s Center budgeted at 2.55 FTE’s
x $1.06 per sq. ft. x 314.5 sq. ft. x 12 months = $10,200. Cost includes office space, shared
classrooms, repairs & maintenance, janitorial services and supplies. Utilities at EPU Children’s
Center budgeted at $200 per month x 12 months = $2,400. This includes PG&E, water, sewer,
and garbage service.
• Travel – Mileage reimbursement for Agency personnel using their personal vehicle to travel
to families’ homes within the service area is budgeted at 92.5 miles a month x
.54/mile x 12 months = $600. Mileage is paid at the IRS approved rate.
• Program Supplies – Budget includes materials for parents attending classes including 3 DPT
manuals & workbooks ($300); 40 1 inch binders, dividers & dry erase markers ($280); 100
PSI’s budgeted at $180; snacks for parents attending classes budgeted at
$10/week x 52 weeks x 2 classes =$1,040; Incentives for weekly homework completion
budgeted at .50 per incentive x 52 weeks x 30 parents = $780 plus monthly incentive of
$5 gift card x 6 mos. x 4 classes = $120 for total of $900; Graduation supplies at $75 per
graduation x 4 per year (after each 6 month class) =$300.
• Contracts –EPU network and data management services are contracted to Alta Pacific.
Contract includes network and server administration, virus and spam filtering software,
workstation administration, and computer hardware maintenance. Cost is allocated to various
agency grants/programs based upon number of users per grant/program. Cost of
$100 per month ($1,200 annually) represents 3% of annual contract.
Exhibit B
Page 25 of 25
BUDGET DETAIL (Narrative)
December 1, 2021 to November 30, 2022 (YEAR 5)
VENDOR NAME: Exceptional Parents Unlimited, Inc.
• Fiscal & Audits – The agency has a Single Audit conducted by an independent accounting firm
every year. Cost of the audit is allocated to all agency programs based upon budgeted expenses.
Amount budgeted for this contract ($600) is approximately 4% of total cost of audit. The
County will receive a copy of the audit report.
• Training –Required staff training includes Mandated Reporter, CPR, Mental Health First Aid,
HIPAA & other job related local training budgeted at $470.60 per FTE x 2.55 FTE’s = $1,200.
• Indirect Costs– Agency administrative overhead rate is 13% which includes accounting,
payroll, accounts payable, human resources, data system management, purchasing, executive
director, and receptionist. The rate is based upon the actual cost of providing these services and
is allocated to all grants and programs based upon program expenses. The calculation of this rate
is reviewed during the annual agency audit. Amount is calculated on total expenses before
administrative cost ($248,265/1.13 =219,704) x 13%.
Exhibit C
Page 1 of 2
SELF-DEALING TRANSACTION DISCLOSURE FORM
In order to conduct business with the County of Fresno (hereinafter referred to as “County”),
members of a contractor’s board of directors (hereinafter referred to as “County Contractor”), must
disclose any self-dealing transactions that they are a party to while providing goods, performing
services, or both for the County. A self-dealing transaction is defined below:
“A self-dealing transaction means a transaction to which the corporation is a party and in which one
or more of its directors has a material financial interest”
The definition above will be utilized for purposes of completing this disclosure form.
INSTRUCTIONS
(1) Enter board member’s name, job title (if applicable), and date this disclosure is being made.
(2) Enter the board member’s company/agency name and address.
(3) Describe in detail the nature of the self-dealing transaction that is being disclosed to the
County. At a minimum, include a description of the following:
a. The name of the agency/company with which the corporation has the transaction; and
b. The nature of the material financial interest in the Corporation’s transaction that the
board member has.
(4) Describe in detail why the self-dealing transaction is appropriate based on applicable
provisions of the Corporations Code.
(5) Form must be signed by the board member that is involved in the self-dealing transaction
described in Sections (3) and (4).
Exhibit C
Page 2 of 2
(1) Company Board Member Information:
Name: Date:
Job Title:
(2) Company/Agency Name and Address:
(3) Disclosure (Please describe the nature of the self-dealing transaction you are a party to):
(4) Explain why this self-dealing transaction is consistent with the requirements of Corporations Code 5233 (a):
(5) Authorized Signature
Signature: Date: