HomeMy WebLinkAbout32778Agreement No. 18-069
1 AMENDMENT I TO MASTER AGREEMENT
2 THIS AMENDMENT, hereinafter referred to as "Amendment I", is made and entered into this
3 6th day of March, 2018, by and between the COUNTY OF FRESNO, a Political Subdivision of the
4 State of California, hereinafter referred to as "COUNTY", and each CONTRACTOR listed in Exhibit
5 A "List of Contractors", attached hereto and by this reference incorporated herein, and collectively
6 hereinafter referred to as "CONTRACTORS". Reference in this Agreement to "parties" shall be
7 understood to refer to COUNTY and each individual CONTRACTOR, unless otherwise specified.
8 WHEREAS, the parties entered into that certain Agreement, identified as Purchasing Master
9 Agreement No. P-17-223-T, effective January 25, 2017, whereby CONTRACTORS agreed to provide
10 consultation services to develop comprehensive, strategic community-based suicide prevention plan;
11 and
12 WHEREAS, the parties desire to amend the Agreement regarding changes as stated below and
13 restate the Agreement in its entirety.
14 NOW, THEREFORE, for good and valuable consideration, the receipt and adequacy of which
15 is hereby acknowledged, the parties agree to amend the Agreement as follows:
16 1. That the existing Purchasing Master Agreement No. P-17-223-T, Section Three (3)
1 7 "TERM", shall be revised by adding the following at Page Two (2), Line Twenty-Eight (28) after the
18 . word "2017":
19 "This Agreement shall be extended for an additional twelve (12) month period
20 beginning January 1, 2018 through December 31, 2018."
21 2. That the existing Purchasing Master Agreement No. P-17-223-T, Section Five (5)
22 "COMPENSATION AND PAYMENTS", beginning on Page Three (3), Line Twenty-Six (26) with
2 3 the word "COUNTY" and ending on Page Four ( 4), Line Three (3) with the word "combined" be
2 4 deleted and the following inserted in its place:
2 5 "COUNTY agrees to pay CONTRACTOR(S) and CONTRACTOR(S) agree to receive
2 6 compensation for costs associated with the development of a strategic, community-based, suicide
2 7 prevention plan in accordance with the budget projections specified in Revised Exhibit C,
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-1 -COUNTY OF FRESNO
Fresno, CA
COUNTY OF FRESNO
Fresno, CA
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attached hereto and incorporated herein by this reference.
For the period January 1, 2017 through December 31, 2018, the maximum compensation
for services rendered under this Agreement shall not exceed Two Hundred, Nine Thousand and
No/100 Dollars ($209,000.00).”
3. That all references in the existing Purchasing Master Agreement No. P-17-223-T to
“Exhibit B” shall be changed to read “Revised Exhibit B”, attached hereto and incorporated herein by
reference.
4. That all references in the existing Purchasing Master Agreement No. P-17-223-T to
“Exhibit C” shall be changed to read “Revised Exhibit C”.
5. COUNTY and CONTRACTOR agree that this Amendment I is sufficient to amend the
Agreement No. P-17-223-T and, that upon execution of this Amendment I, the original Agreement and
this Amendment I, shall together be considered the Agreement.
The Agreement, as hereby amended, is ratified and continued. All provisions, terms,
covenants, conditions and promises contained in the Agreement not amended herein shall remain in
full force and effect. This Amendment I shall become effective January 1, 2018.
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IN WITNESS WHEREOF, the parties hereto have executed this Amendment I to Purch as in g
Master Agreement No. P-17-223-T as of the da y and year fir st hereinabove written.
FOR ACCOUNTING USE ONLY:
Fund /Subclass: 0001/10000
Organization: 56304776
Account/Program: 7295 /0
COUNTY OF FRESNO
0
TE 0, C HAIRMAN of the Boa rd
s of the Cou nty of Fresno
Date:
ATTEST:
BERN ICE E. SE IDEL
C lerk to the Boa rd of Supervisors
Co unty of Fresno , State of Cal iforn ia
Date: 3 -l.9. -t ~
PLEASE SEE ADDITIONAL
SIGNATURE PAGES ATTACHED
-3 -COU NT Y OF F RES NO
Fres n o , CA
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CONTRACTOR:
PREVENTION COMMUNITIES, LLC.
10 Print Name: ~v,N O'f A. I.E-Z1N E--
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Title: _ ___.::~=o=--------------
Date: :J ! 1'1l be ------=---.l-f-----,7C...:....::-------
Mailing Address:
9263 N. Saybrook Dr., #137
Fresno, CA, 93720
Phone No.: (602) 881-9079
Contact: DeQuincy Lezine, PhD., CEO
-4 -
PLEASE SEE ADDITIONAL
SIGNATURE PAGES ATTACHED
COUNTY OF FRESNO
Fresno , CA
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 CONTRACTOR: NOAH WIIlTAKER, MBA By:_¥= Print Name: ----L..!A/4,'-----'oe!...~=H_J=-._h/4-'----'-'l-l'-'-1 T-'-'~~~ltE.g__ Title: Date: __ 2-1-/4_, z_,,,_,b._.&.,____ _____ ~ Mailing Address: 2074 London Circle Tulare, CA 93274 Phone No.: (559) 731-1348 Contact: Noah Whitaker, MBA -5 -PLEASE SEE ADDITIONAL SIGNATURE PAGE ATTACHED COUNTY OF FRESNO Fresno, CA
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CONTRACTOR:
STAN P COLLINS CONSULTING, INC.
1 0 PrintName: Sh" P (;!l,~5
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1 2 Title: fces.'Je__,f-/C&O
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Mailing Address:
8920 Jefferson Ave.
La Mesa, CA 91941
Phone No.: (619) 518-2412
Contact: Stan Collins
-6 -COUNTY OF FRESNO
Fresno , CA
Revised Exhibit B
Page 1 of 4
SCOPE OF WORK
SUICIDE PREVENTION PLAN CONSULTING
Contract Term
Start date: January 25, 2017
End date: December 31, 2018
Goals and Objectives
Develop a comprehensive, community-based, strategic suicide prevention plan for the COUNTY
(including prevention, early-intervention, and postvention). This planning process will include
solicitation of stakeholder input using tools such as meetings, community forums, interviews,
and surveys.
Scope of Work
CONTRACTOR(S), hereinafter referred to as “Consultants”, will work in cooperation and
collaboration with the COUNTY’s Department of Behavioral Health (DBH) and with any other
party requested by DBH. DBH will provide facility space for meetings, recommend key
stakeholders, and provide staff assistance where indicated to achieve objectives.
Consultants will engage the community in related activities that support assessment, planning,
and ongoing suicide prevention. Some activities will be ad hoc (e.g., media relations, special
meetings, coordination with other county programs regarding reports & messaging, and other
duties as requested).
For activities specified below, all three (3) of the Consultants may contribute in the development
and implementation; however one (1) Consultant will be identified as ‘Lead Consultant’ for
certain activities.
In addition to the strategic plan, the consultants will provide ongoing technical assistance (TA)
on the implementation, evaluation, and review of programs and initiatives as deemed necessary
and at the discretion of DBH. Such activities might include, but are not limited to, onsite
meetings, training, presentations, phone or internet consultation, and written communication.
For planning purposes, four (4) ‘phases’ are identified below. There may be overlap between
the completion of one phase and the initiation of the next. Bi-weekly or monthly reports will be
prepared by the Consultants to accompany invoices and summarize progress.
Phase I: Framework
• Timeframe: 2-3 months (all Consultants)
• Hour estimate: 140
• Phase I includes, but is not limited to:
o Initial Community Stakeholder Meetings – Community Conversations
o Initial Community education
Revised Exhibit B
Page 2 of 4
Phase II: Planning & Stakeholder input
• Timeframe: 2-6 months (timeframe depends on number of stakeholder interviews and
scheduling)
• Hour estimate: 340
• Phase II includes, but is not limited to:
o Lead Consultant: Noah Whitaker
Education, training, and presentations to possibly include, but not be
limited to:
• San Joaquin Counselor Association
• Valley Children’s Hospital
• The Church & Mental Illness Conference with Hope Authentic and
National Alliance of Mental Illness (NAMI) Fresno
• Clovis Unified School District - parent forum
• City of Fresno Police Department discussion of postvention
response team
• Pending requests for training/presentations will be reviewed and
agreed on in writing by DBH Director or designee and Consultants
Postvention and Local Outreach to Suicide Survivors (LOSS) Team
planning
Outreach and networking with community partners
o Lead Consultant: Stan Collins
Stakeholder identification and outreach
Key informant interviews
Communications strategy and media outreach
o Lead Consultant: DeQuincy A. Lezine
Community Needs Assessment (including epidemiology, logic model)
Strategy outline (including review of international, national, state, county
strategies)
Survey development and implementation
Evaluation planning
Revised Exhibit B
Page 3 of 4
Phase III: Development and Delivery of Suicide Prevention Plan
• Timeframe: 2+ months
• Hour estimate: 150
• Estimated strategic vision document (“Call to Action”) completion date for community
circulation: December 31, 2017. Estimated Strategic Plan completion date is July 1,
2018.
o Lead Consultant: Noah Whitaker
Plan Review
Plan Presentation: Community Presentations
o Lead Consultant: Stan Collins
Plan Review
Plan Presentation: Media and Social Marketing
o Lead Consultant: DeQuincy A. Lezine
Plan Drafting and Revision
Phase IV: Post-Strategic Plan Technical Assistance
• Timeframe: 9-12 months
• Hours estimate: 500
• The following list of tasks includes items that may be acted upon prior to the completion
of the strategic plan, in addition to activities that as needed will continue to be supported
by the consultant team beyond the delivery the plan itself.
• Activities covered under “post-plan” technical assistance include, but are not limited to:
o Ongoing support and guidance to collaborative workgroups and the collaborative
as a whole. The activities might include, but are not limited to, attendance at
meetings, subject matter expertise in review of materials and recommendations
for actions/resources/etc.
o Continued support with rollout of strategies identified in strategic plan or goals
established by workgroups.
o Support with development and utilization of evaluation tools and mechanisms for
reviewing progress of collaborative, workgroups, and achievement of objectives
identified in the strategic plan.
Revised Exhibit B
Page 4 of 4
Compensation Rates/Expenses
Consultants will bill at the rate of $145/hr inclusive of all indirect costs and related expenses.
Billing will be submitted on a monthly or bi-weekly basis.
• Direct consultant team compensation: $163,850
o Estimated total hours: 1130 (Phase I-III: 630, Phase IV: 500)
o Hourly compensation: $145
• Travel rate for consultant team: $15,000
o Estimated total hours: 200
o Hourly travel compensation rate: $75
• Travel and lodging: $15,000
o Airfare, hotel, and taxi/shuttle/Uber/etc.: $10,000
o Airfare, lodging, meals, and other necessary travel expenses will be reimbursed
at the then current Per Diem Rates via the GSA.gov website or as determined by
the County of Fresno.
o Mileage will be reimbursed at the $0.535 per mile (or the then current
reimbursement rate determined by the COUNTY). Mileage budget: $5,000
o Travel Guidelines:
Allowable mileage reimbursement expenses will be based on Google
Maps Application.
Determination of an irregular commute or lodging should be finalized with
the County prior to the start of an assignment. An irregular commute
consists of a detour that is not required to arrive at the assigned job site
from the requesting Consultant’s listed residence/office as reflected on
Exhibit A. Emergency travel expense accommodations will be reviewed
for approval as the County determine appropriate.
• Consultant Liability Insurance: $3,000 (Year 1: $1,500, Year 2: $1,500)
• Expenses related to stakeholder engagement (e.g., supplies, incentives): $2,150
• Conference and professional development of consultant team and others identified as
needed and approved by DBH: $10,000
Total Contract Budget: 163,850 + 15,000 + 15,000 + 3,000 + 2,150 + 10,000 = $209,000
Revised Exhibit C
Page 1 of 1
Est. Hrs
Rate Per
Hr.Total
PERSONNEL SALARIES:
0001 Consultants 1130 $145 $163,850
SALARY TOTAL 1130 $145 $163,850
1072 Staff Mileage/Vehicle Maintenance $5,000
1073 Staff Airfare/Lodging/Travel Expenses $10,000
1074 Staff Travel Compensation Expenses $15,000
1075 Staff Training/Meetings/Workshops $10,000
1076 Other - Stakeholder Engagement $2,150
OPERATING EXPENSES TOTAL $42,150
1082 Liability Insurance $3,000
FINANCIAL SERVICES TOTAL $3,000
$209,000
OPERATING EXPENSES:
FINANCIAL SERVICES EXPENSES:
TOTAL PROGRAM EXPENSES
Line Item Description (Must be itemized)
SUICIDE PREVENTION PLAN CONSULTING
Prevention Communities, LLC., Noah Whitaker, MBA, and Stan P. Collins Consulting, Inc.
January 25, 2017 through December 31, 2018
Budget Categories -