HomeMy WebLinkAboutAgreement A-21-036 with CalOES.pdf
Fiscal Year 2020
Homeland Security Grant Program
California Supplement to the
Federal Notice of Funding Opportunity
December 2020
Agreement No. 21-036
Table of Contents | 2020
SECTION 1—OVERVIEW………………………………………………………………………… 1
Federal Program Announcement
Information Bulletins
Grant Management Memoranda
Purpose of the California Supplement
Eligible Subrecipients
Tribal Allocations
Subrecipient Allocations
Supplanting
Public/Private Organizations
Debarred/Suspended Parties
Key Changes to the FY 2020 HSGP
SECTION 2—FEDERAL CHANGES AND INITIATIVES ....................................................... 5
FY 2020 National Priorities
National Campaigns and Programs
National Cybersecurity Review
NIMS Implementation
Law Enforcement Terrorism Prevention Activities
Management and Administration
Indirect Costs
Organization Costs – Overtime
Personnel Cap
Equipment Typing/Identification and Use
Equipment Maintenance/Sustainment
Emergency Communications Projects
Telecommunications Equipment and Services Prohibitions
Small Unmanned Aircraft Systems
Emergency Operations Plans
Conflict of Interest
SECTION 3—STATE CHANGES AND INITIATIVES .......................................................... 13
FY 2020 Investments
California Homeland Security Strategy Goals
State Initiative Funding
“On Behalf Of”
Regional Approach
Public Alert and Warning
SECTION 4—REQUIRED STATE APPLICATION COMPONENTS ...................................... 15
Financial Management Forms Workbook
Subrecipient Grants Management Assessment
Application Attachments
Standard Assurances
Table of Contents | 2020
Operational Areas Only
Urban Areas Only
Fusion Centers Only
State Agencies and Tribes Only
SECTION 5—THE STATE APPLICATION PROCESS .............................................................. 20
Application Submission
Late or Incomplete Application
HSGP Contact Information
Subaward Approval
SECTION 6—POST AWARD REQUIREMENTS .................................................................... 22
Payment Request Process
Advances and Interest Earned on Advances
Semi-Annual Drawdown Requirements
Modifications
Training
Exercises, Improvement Plans, and After Action Reporting
Procurement Standards and Written Procedures
Procurement Thresholds
Procurement Documentation
Noncompetitive Procurement
Performance Bond
Environmental Planning and Historic Preservation
Construction and Renovation
Inventory Control and Property Management
Equipment Disposition
Performance Reporting
Extension Requests
Progress Reports on Grant Extensions
Monitoring
Failure to Submit Required Reports
Suspension/Termination
Closeout
Records Retention
ATTACHMENTS
A – FY 2020 HSGP Allocations
B – FY 2020 HSGP Timeline
C – FY 2020 HSGP Application Checklist
Section 1‒Overview | 2020
Federal Program
Announcement
Information
Bulletins
Grant
Management
Memoranda
Purpose of the
California
Supplement
Eligible
Subrecipients
Tribal Allocations
In April 2020, the U.S. Department of Homeland Security
(DHS)/Federal Emergency Management Agency (FEMA) issued
the Fiscal Year (FY) 2020 Homeland Security Grant Program
(HSGP), Notice of Funding Opportunity (NOFO) and the FEMA
Preparedness Grants Manual.
Subrecipients must follow the programmatic requirements in the
NOFO, FEMA Preparedness Grants Manual, and the applicable
provisions of the Uniform Administrative Requirements, Cost
Principles, and Audit Requirements for Federal Awards located in
Title 2, Code of Federal Regulations (C.F.R.), Part 200.
DHS issues Information Bulletins (IBs) to provide updates,
clarification, and new requirements throughout the life of the
grant.
Cal OES issues Grant Management Memoranda (GMMs) which
provide additional information and requirements regarding HSGP
funds.
The FY 2020 HSGP California Supplement to the NOFO (State
Supplement) is intended to complement, rather than replace, the
NOFO and the FEMA Preparedness Grants Manual. It is
recommended that Applicants thoroughly read the NOFO and
the Preparedness Grants Manual before referring to the State
Supplement. The State Supplement will emphasize differences
between the FY 2019 and FY 2020 HSGP and highlight additional
California policies and requirements applicable to FY 2020 HSGP.
Eligible Applicants, referred to as Subrecipients, include
Counties/Operational Areas (OAs), Urban Areas (UAs), State
Agencies (SAs), Departments, Commissions, and Boards who
have or can obtain appropriate state Department of Finance
budget authority for awarded funds, and federally-recognized
tribes located in California.
The NOFO strongly encourages Cal OES to provide HSGP funds
directly to tribes in California. To implement this requirement, a
special Request for Proposal will be issued to California’s federally-
recognized tribes. All Subrecipients are encouraged to
coordinate with tribal governments to ensure that tribal needs are
considered in their grant applications.
1
Section 1‒Overview | 2020
Subrecipient
Allocations
FY 2020 HSGP Subrecipient allocations are included in
Attachment A.
Supplanting Grant funds must be used to supplement existing funds, not
replace (supplant) funds that have been appropriated for the
same purpose. Subrecipients may be required to provide
supporting documentation that certifies a reduction in non-
federal resources that occurred for reasons other than the receipt
or expected receipt of federal funds. Supplanting will result in the
disallowance of the activity(ies) associated with this improper use
of the federal grant funds.
Public/Private
Organizations
Subrecipients may contract with other public or private
organizations to perform eligible activities on approved HSGP
projects.
Debarred/
Suspended
Parties
Subrecipients must not make or permit any award (subaward or
contract) at any tier, to any party, that is debarred, suspended, or
otherwise excluded from, or ineligible for, participation in federal
assistance programs.
Subrecipients must obtain documentation of eligibility before
making any subaward or contract using HSGP funds and must be
prepared to present supporting documentation to
monitors/auditors.
Before entering into a Grant Subaward, the Subrecipient must
notify Cal OES if it knows if any of the principals under the
subaward fall under one or more of the four criteria listed at
2 C.F.R. § 180.335. The rule also applies to Subrecipients who pass-
through funding to other local entities.
If at any time after accepting a subaward, Subrecipients learn
that any of its principals fall under one or more of the criteria listed
at 2 C.F.R. § 180.335, immediate written notice must be provided
to Cal OES and all grant activities halted until further instructions
are received from Cal O ES. The rule also applies to subawards
passed through by Subrecipients to local entities.
Key Changes to
the FY 2020
HSGP
• A minimum of 5% of total awarded funds must be allocated
towards each of the four national priority areas, each with
their own designated Investment Justification.
2
Section 1‒Overview | 2020
Key Changes to
the FY 2020
HSGP (cont.)
o Enhancing cybersecurity (including election security);
o Enhancing the protection of soft targets/crowded places
(including election security);
o Enhancing information and intelligence sharing and
cooperation with federal agencies, including DHS; and
o Addressing emerging threats (e.g., transnational criminal
organizations, weapons of mass destruction [WMDs],
unmanned aerial systems [UASs], etc.).
•Governing Body Resolutions (GBR) may be valid for up to three
years and can be used for multiple grant programs, provided
certain criteria is met.
•Effective August 13, 2020, the John S. McCain National
Defense Authorization Act for Fiscal Year 2019 prohibits FEMA
Recipients and Subrecipients (including their contractors and
subcontractors) from obligating or expending federal funds on
certain telecommunications products and contracting with
certain entities for national security reasons.
3
FY 2020 National
Priorities
Section 2‒Federal Changes and Initiatives | 2020
DHS/FEMA annually publishes the National Preparedness Report
(NPR) to report national progress in building, sustaining, and
delivering the core capabilities outlined in the goal of a secure
and resilient nation. This analysis provides a national perspective
on critical preparedness trends for whole community partners to
use to inform program priorities, allocate resources, and
communicate with stakeholders about issues of concern.
HSGP Subrecipients are required to prioritize grant funding to
demonstrate how investments support closing capability gaps or
sustaining capabilities identified in the Threat Hazard
Identification and Risk Assessment (THIRA)/Stakeholder
Preparedness Review (SPR_ process.
DHS/FEMA continually assess changes to the threat landscape to
further the National Preparedness Goal (NPG) of a secure and
resilient nation. The following are national priority areas for FY 2020:
•Enhancing cybersecurity (including election security);
•Enhancing the protection of soft targets/crowded places
(including election security);
•Enhancing information and intelligence sharing and
cooperation with federal agencies, including DHS; and
•Addressing emerging threats (e.g., transnational criminal
organizations, WMDs, UASs, etc.).
Subrecipients are required to allocate 5% of their subaward
towards projects that fall within each of the national priority
areas, totaling 20% of their subaward. Both Enhancing
Cybersecurity (IJ #3) and Enhancing the Protection of Soft
Targets/Crowded Places (IJ #2) must each comprise of one
election security project (no minimum allocation amount for
election security projects).
National Priority projects will be reviewed for effectiveness by
DHS/FEMA in the December 2020 BSIR and must be deemed
effective prior to the obligation or expenditure of funds. Project
costs incurred prior to DHS/FEMA project approval will not be
allowable.
Projects may require additional information for DHS/FEMA to
determine effectiveness of the project. In these cases, the project
will remain on hold pending submission of the requested
information and DHS/FEMA approval.
4
Section 2‒Federal Changes and Initiatives | 2020
FY 2020 National
Priorities (cont.)
Once a project is deemed effective by DHS/FEMA, any
modification to the project requires DHS/FEMA approval.
Effectiveness will be evaluated based on the following five factors:
•Investment Strategy (30%): Proposals will be evaluated based
on the quality and extent to which Applicants describe an
effective strategy that demonstrates that proposed projects
support the program objective of preventing, preparing for,
protecting against, and responding to acts of terrorism, to
meet its target capabilities, and otherwise reduce the overall
risk to the high-risk urban area, the state, or the nation.
•Budget (10%): Proposals will be evaluated based on the extent
to which Applicants describe a budget plan for each
investment demonstrating how the Applicant will maximize
cost effectiveness of grant expenditures.
•Impact/Outcomes (30%): Proposals will be evaluated on how
this investment helps the jurisdiction close capability gaps
identified in its Stakeholder Preparedness Review and
addresses national priorities outlined in the FY 2020 NOFO.
Further, proposals will be evaluated on their identification and
estimated improvement of core capability(ies), the associated
standardized target(s) that align with their proposed
investment, and the ways in which the Applicant will measure
and/or evaluate improvement.
•Collaboration (30%): Proposals will be evaluated based on the
degree to which the proposal adequately details how the
Recipient will use investments and other means to overcome
existing logistical, technological, legal, policy, and other
impediments to collaborating, networking, sharing information,
cooperating, and fostering a culture of national preparedness
with federal, state, tribal, and local governments, as well as
other regional and nonprofit partners in efforts to prevent,
prepare for, protect against, and respond to acts of terrorism,
to meet its target capabilities, support the national security
mission of DHS and other federal agencies, and to otherwise
reduce the overall risk to the high-risk urban area, the state, or
the nation. In evaluating Applicants under this factor, FEMA will
consider the information provided by the Applicant and may
also consider relevant information from other sources.
5
FY 2020 National
Priorities (cont.)
National
Campaigns and
Programs
Section 2‒Federal Changes and Initiatives | 2020
•Past Performance (additional consideration): Proposals will be
evaluated based on Applicant’s demonstrated capability to
execute the proposed investments. In evaluating Applicants
under this factor, FEMA will consider the information provided
by the Applicant and may also consider relevant information
from other sources.
Subrecipients who are unable to meet the 5% requirement for
each national priority area may submit a waiver request. Waiver
requests for each priority area will be approved on a case-by-
case basis and can only be approved after the State, as a whole,
has met or exceeded the 5% national priority requirement for
each area.
A detailed description of allowable investments for each national
priority is included in the FY 2020 HSGP NOFO (Page 4-6).
Whole Community Preparedness – Subrecipients should engage
with the whole community to advance individual and community
preparedness and to work as a nation to build and sustain
resilience. In doing so, Subrecipients are encouraged to consider
the needs of individuals with disabilities and limited English
proficiency in the activities and projects funded by the grant.
Subrecipients should utilize established best practices for whole
community inclusion and engage with stakeholders to advance
individual and jurisdictional preparedness and resilience. In doing
so, Subrecipients are encouraged to consider the necessities of
all Californians in the activities and projects funded by the grant
including individuals with access or functional needs, defined as:
Individuals with physical, developmental or intellectual disabilities,
chronic conditions or injuries, or limited English proficiency; or,
individuals who are older adults, children, low income, homeless,
transportation disadvantaged, or pregnant.
Active Shooter Preparedness – DHS developed a comprehensive
Active Shooter Preparedness website, which strives to enhance
national preparedness through a whole-community approach by
providing the necessary products, tools, and resources to help all
stakeholders prepare for and respond to an active shooter
incident. Subrecipients are encouraged to review the referenced
active shooter resources and evaluate their preparedness needs.
6
National
Campaigns and
Programs (cont.)
National
Cybersecurity
Review
Section 2‒Federal Changes and Initiatives | 2020
Soft Targets and Crowded Places – States, territories, UAs, and
public and private sector partners are encouraged to identify
security gaps and build capabilities that address security needs
and challenges related to protecting locations which are open to
the public and to use resources to instill a culture of awareness,
vigilance, and preparedness. For more information, please see
DHS’s Hometown Security Program.
Community Lifelines – FEMA has a lifeline construct to enable the
operational continuity of government and critical business
essential to human health, safety, or economic security during
and after a disaster. These lifelines enable a true unity of effort
between government, non-governmental organizations, and the
private sector, including infrastructure owners and operators.
Additional information may be found at the Community Lifelines
Implementation Toolkit website.
Strategic Framework for Countering Terrorism and Targeted
Violence – Terrorist organizations remain a core priority of DHS’s
counterterrorism efforts and DHS will continue to make substantial
progress in the ability to detect, prevent, protect against, and
mitigate the threats these groups pose. DHS developed the DHS
Strategic Framework for Countering Terrorism and Targeted
Violence which explains how the department will use the tools
and expertise that have protected and strengthened the country
from foreign terrorist organizations to address the evolving
challenges of today.
The National Cybersecurity Review (NCSR) is a required
assessment for all Subrecipients of State Homeland Security
Program (SHSP) and Urban Areas Security Initiative (UASI) funding
to be completed between October and December 2020.
The NCSR is a no-cost, anonymous, and annual self-assessment
designed to measure gaps and capabilities of state, local, tribal,
territorial, nonprofit, and private sector agencies’ cybersecurity
programs.
The Chief Information Officer (CIO), Chief Information Security
Officer (CISO), or equivalent should complete the NCSR. If there is
no CIO or CISO, the most senior cybersecurity professional should
complete the assessment. Additional information may be found
in IB 439 and 429a.
7
Section 2‒Federal Changes and Initiatives | 2020
NIMS
Implementation
Prior to the allocation of any federal preparedness awards in
FY 2020, Subrecipients must ensure and maintain the adoption
and implementation of the National Incident Management
System (NIMS).
Law
Enforcement
Terrorism
Prevention
Activities
A minimum of 25 percent of FY 2020 HSGP funds must be
dedicated to Law Enforcement Terrorism Prevention Activities
(LETPA). To leverage funds for LETPA, activities outlined in the
National Prevention Framework and National Protection
Framework are eligible for use of LETPA-focused funds. All other
terrorism prevention activities proposed for funding under LETPA
must be formally pre-approved by FEMA. Refer to IB 412 for
additional information.
Management
and
Administration
The Management and Administration (M&A) allowance for
Subrecipients is set at a maximum of 5% for FY 2020 HSGP.
Indirect Costs Indirect costs are allowable under the FY 2020 HSGP Grant
Award. Subrecipients who claim indirect costs may do so,
provided they use one of the following two methods:
1.Subrecipients with an indirect cost rate approved by their
cognizant federal agency may claim indirect costs based on
the established rate. Indirect costs claimed must be
calculated using the base approved in the indirect cost
negotiation agreement. A copy of the approved negotiation
agreement is required at the time of application.
2.Subrecipients who have never received a negotiated indirect
cost rate and receive less than $35 million in direct federal
funding per year may claim the 10 percent de minimis indirect
cost rate based on Modified Total Direct Costs (MTDC) as
described in 2 C.F.R. § 200.68 and Subpart E.
Indirect costs are in addition to the M&A allowance and must be
included in the Grant Award application as a “Project” and
reflected in the Financial Management Forms Workbook (FMFW)
on the Indirect cost category ledger if being claimed under the
award.
Indirect costs must be based on the claimed direct project costs,
excluding equipment expenditures and other distorting items. Up
to $25,000 of each subaward may be included as a direct project
cost when calculating indirect costs based on MTDC.
8
Indirect Costs
(cont.)
Organization
Costs - Overtime
Personnel Cap
Section 2‒Federal Changes and Initiatives | 2020
Indirect costs must be claimed no more than once annually, and
only at the end of the Subrecipient’s fiscal year. An exception to
this rule applies if there is a mid-year change to the approved
indirect cost rate; in this case, costs incurred to date must be
claimed. At that time, a Grant Subaward Modification reflecting
the rate change must also be submitted to Cal OES, along with a
copy of the new indirect cost rate agreement.
Operational overtime costs are allowable for increased security
measures at critical infrastructure sites if associated with
detecting, deterring, disrupting, and preventing acts of terrorism
and other catastrophic events.
Pursuant to page A-17 of the Preparedness Grants Manual, all
operational overtime requests must clearly explain how the
request meets the criteria of one or more of the categories listed
in Table 2: Authorized Operational Overtime Categories.
Requests must address the threat environment as it relates to the
event or activity requiring operational overtime support and
explains how the overtime activity is responsive to the threat. Post-
event operational overtime requests will only be considered on a
case-by-case basis, where it is demonstrated exigent
circumstances prevented submission of a request in advance of
the event or activity. Requests for overtime costs must be
submitted to Cal OES via the Request for Operational Overtime
Form at the time of application, if the activity will occur within one
year of the final application submission. All subsequent requests
must be submitted at least 60 days in advance of the activity. All
operational overtime costs must be formally pre-approved in
writing by DHS/FEMA.
Pursuant to 6 U.S.C. § 609(b), SHSP and UASI funds may be used
for personnel costs, totaling up to 50 percent of each fund
source. A Subrecipient may request this requirement be waived
by DHS/FEMA, via Cal OES. Requests for personnel cap waivers
must be submitted separately for each fund source in writing to
the Program Representative on official letterhead, with the
following information:
9
Section 2‒Federal Changes and Initiatives | 2020
Personnel Cap
(cont.)
Equipment
Typing/
Identification
and Use
Equipment
Maintenance/
Sustainment
•Documentation explaining why the cap should be waived;
•Conditions under which the request is being submitted; and
•A budget and method of calculation of personnel costs both
in percentages of the Grant Award and in total dollar amount
(waivers must be calculated separately for SHSP and UASI,
outlining salary, fringe benefits, and any M&A costs).
Subrecipient requests to exceed the personnel cap must be
received by Cal OES at the time of application. Subaward
modifications impacting the personnel cap will be reviewed on a
case-by-case basis and may require the submittal of the above-
mentioned information.
Please see IB 421b for more information on the waiver process.
Allowable HSGP equipment is listed on the FEMA Authorized
Equipment List (AEL) website.
Subrecipients that allocate FY 2020 HSGP funds towards equipment
are required to type and identify the capability associated with
that equipment. The FEMA Resource Typing Library Tool (RTLT) can
be used to help determine the type and capability.
Per FEMA policy, the purchase of weapons and weapon
accessories are not allowed with HSGP funds. Special rules apply
to pharmaceutical purchases,medical countermeasures, and
critical emergency supplies; refer to page A-22 of the
Preparedness Grants Manual for additional information.
Expenditures for general purpose equipment are allowable if they
align to and support one or more core capabilities identified in
the NPG, and in addition, are deployable/sharable through the
Emergency Management Assistance Compact and allowable
under 6 U.S.C. § 609. Refer to the NOFO for examples of allowable
general-purpose equipment.
Use of HSGP funds for maintenance contracts, warranties, repair
or replacement costs, upgrades, and user fees are allowable as
described in FEMA IBs 336 and 379, as well as Grant Programs
Directorate (GPD) Policy FP-205-402-125-1.
10
Section 2‒Federal Changes and Initiatives | 2020
Emergency
Communications
Projects
Telecom
Equipment and
Services
Prohibitions
All Subrecipient emergency communications projects must
comply with the SAFECOM Guidance on Emergency
Communications Grants and describe in their FMFW how such
activities align with the goals of the Statewide Communications
Interoperability Plan.
Subrecipients are encouraged to update their Tactical
Interoperable Communications Plan (TICP) and make it available
upon request. Updating a TICP is an eligible activity under the
FY 2020 HSGP.
Effective August 13, 2020, the John S. McCain National Defense
Authorization Act for FY 2019 (NDAA)) prohibits DHS/FEMA
Recipients and Subrecipients (including their contractors and
subcontractors) from using any FEMA funds under open or new
awards for the following telecommunications equipment or
services:
1)Telecommunications equipment produced by Huawei
Technologies Company or ZTE Corporation, (or any subsidiary
or affiliate of such entities);
2)For the purpose of public safety, security of government
facilities, physical security surveillance of critical infrastructure,
and other national security purposes, video surveillance and
telecommunications equipment produced by Hytera
Communications Corporation, Hangzhou Hikvision Digital
Technology Company, or Dahua Technology Company (or
any subsidiary or affiliate of such entities);
3)Telecommunications or video surveillance services provided
by such entities or using such equipment; or
4)Telecommunications or video surveillance equipment or
services produced or provided by an entity that the Secretary
of Defense, in consultation with the Director of National
Intelligence or the Director of the Federal Bureau of
Investigation, reasonably believes to be an entity owned or
controlled by, or otherwise connected to, the People’s
Republic of China.
11
Small
Unmanned
Aircraft Systems
Emergency
Operations Plans
Conflict of
Interest
Section 2‒Federal Changes and Initiatives | 2020
All requests to purchase Small Unmanned Aircraft Systems (SUAS)
with FEMA grant funding must comply with IB 426 and include
copies of the policies and procedures in place to safeguard
individuals’ privacy, civil rights, and civil liberties of the jurisdiction
that will purchase, take title to, or otherwise use the SUAS
equipment. The Authorized Equipment Listing for 03OE-07-SUAS
details ten questions that must be included in the Aviation
Request justification. Please reference Presidential Memorandum:
Promoting Economic Competitiveness While Safeguarding
Privacy, Civil Rights, and Civil Liberties in Domestic Use of
Unmanned Aircraft Systems for additional information.
Subrecipients must update their Emergency Operations Plan at
least once every two years to remain compliant with the
Comprehensive Preparedness Guide 101 version 2.0.
To eliminate and reduce the impact of conflicts of interest in the
subaward process, Subrecipients and pass-through entities must
follow their own policies and procedures regarding the
elimination or reduction of conflicts of interest when making
subawards. Subrecipients and pass-through entities are also
required to follow any applicable federal, state, local, and tribal
statutes or regulations governing conflicts of interest in the making
of subawards.
Subrecipients must disclose to their Program Representative, in
writing, any real or potential conflict of interest as defined by the
federal, state, local, or tribal statutes or regulations, which may
arise during the administration of the HSGP subaward within five
days of learning of the conflict of interest.
12
FY 2020
Investments
California
Homeland
Security Strategy
Goals
Section 3‒State Changes and Initiatives | 2020
The State prioritized the following investment strategies for the
FY 2020 subawards (the first four are National Priorities):
1.Enhance Information and Intelligence Sharing and Cooperation
with Federal Agencies, including DHS (National Priority);
2.Enhance the Protection of Soft Targets/Crowded Places
(including election security) (National Priority);
3.Enhance Cybersecurity (including election security)
(National Priority);
4.Address Emergent Threats (National Priority);
5.Enhance Medical and Public Health Preparedness;
6.Strengthen Emergency Communications Capabilities Through
Planning, Governance, Technology, and Equipment;
7.Enhance Community Resilience, Including Partnerships with
Volunteers and Community-Based Organizations and Programs;
8.Strengthen Information Sharing and Collaboration (non-Fusion
Center);
9.Enhance Multi-Jurisdictional/Inter-Jurisdictional All-Hazards
Incident Planning, Response & Recovery Capabilities; and
10.Protect Critical Infrastructure and Key Resources (includes
Food and Agriculture).
The State prioritized the following California Homeland Security
Strategy Goals for the FY 2020 subawards:
1.Enhance Information Collection, Analysis, and Sharing, in
Support of Public Safety Operations Across California;
2.Protect Critical Infrastructure and Key Resources From All
Threats and Hazards;
3.Strengthen Security and Preparedness Across Cyberspace;
4.Strengthen Communications Capabilities Through Planning,
Governance, Technology, and Equipment;
5.Enhance Community Preparedness;
6.Enhance Multi-Jurisdictional/Inter-Jurisdictional All-Hazards
Incident Catastrophic Planning, Response, and Recovery
Capabilities;
7.Improve Medical and Health Capabilities;
8.Enhance Incident Recovery Capabilities;
9.Strengthen Food and Agriculture Preparedness;
10.Prevent Violent Extremism Through Multi-Jurisdictional/Inter-
Jurisdictional Collaboration and Coordination; and
11.Enhance Homeland Security Exercise, Evaluation, and Training
Programs.
13
Section 3‒State Changes and Initiatives | 2020
State Initiative
Funding
For FY 2020, Cal OES shall retain 20 percent of the SHSP and
approximately 17 percent of the UASI funding for state initiatives.
“On Behalf Of” Cal OES may, in conjunction with local approval authorities,
designate funds “on behalf of” local entities who choose to
decline or fail to utilize their subaward in a timely manner.
Regional
Approach
Subrecipients must take a regional approach and consider the
needs of local units of government and applicable volunteer
organizations in the projects and activities included in their
FY 2020 HSGP application.
Public Alert and
Warning
Cal OES encourages Subrecipients to consider the use of this
funding to assist their jurisdiction’s alignment with the State of
California Alert and Warning Guidelines, developed pursuant to
Senate Bill 833 of the 2018 Legislative Session.
14
Financial
Management
Forms Workbook
Section 4‒Required State Application Components | 2020
The FY 2020 Cal OES FMFW includes:
Grant Subaward Face Sheet – Use the Grant Subaward Face
Sheet to apply for grant programs. The Grant Subaward Face
Sheet must be signed and printed in portrait format.
Authorized Body of 5 – Provide the contact information of
Authorized Agents (AA), delegated via the GBR or Signature
Authorization Form, including staff related to grant activities. More
than one person is recommended for designation as the AA; in
the absence of an AA, an alternate AA can sign requests.
Project Ledger – The project ledger is used in the application
process to submit funding information and is used for submitting
cash requests, grant subaward modifications, and assists with the
completion of the Biannual Strategy Implementation Report
(BSIR).
Planning Ledger – Provides detailed information on grant-funded
planning activities with a final product identified.
Organization Ledger – Provides detailed information on grant-
funded organizational activities.
Equipment Ledger – Detailed information must be provided under
the equipment description for all grant-funded equipment. AEL
numbers must be included for all items of equipment. Always refer
to the AEL for a list of allowable equipment and conditions, if any.
Training Ledger – Provides detailed information on grant-funded
training activities. All training activities must receive Cal OES
approval prior to starting the event, including a Training
Feedback number. The Training Request Form must be submitted
and approved to obtain a Training Feedback number.
Exercise Ledger – Provides detailed information on grant-funded
exercises.
M&A Ledger – Provides information on grant-funded M&A
activities.
Indirect Costs Ledger – Provides information on indirect costs.
15
Section 4‒Required State Application Components | 2020
Financial
Management
Forms Workbook
(cont.)
Subrecipient
Grants
Management
Assessment
Application
Attachments
Consultant-Contractor Ledger – Provides detailed information on
grant-funded consultants and contractors.
Authorized Agent Page – The AA Page must be submitted with
the application, all cash requests, and Grant Subaward
Modifications. The AA Page must include the appropriate
signature and date.
Per 2 C.F.R. § 200.331, Cal OES is required to evaluate the risk of
non-compliance with federal statutes, regulations, and grant
terms and conditions posed by each Subrecipient of pass-
through funding. The Subrecipient Grants Management
Assessment Form contains questions related to an organization’s
experience in the management of federal grant awards. It is used
to determine and provide an appropriate level of technical
assistance, training, and grant oversight to Subrecipients during
the subaward. The questionnaire must be completed and
returned with the grant application.
Federal Funding Accountability and Transparency Act (FFATA)
Financial Disclosure – Use the FFATA Financial Disclosure Form to
provide the information required by the Federal Funding
Accountability and Transparency Act of 2006.
Certification Regarding Lobbying – Use the Certification
Regarding Lobbying Form to certify lobbying activities, as
stipulated by the Byrd Anti-Lobbying Amendment,
31 U.S.C. § 1352.
Intelligence Analysts Certificates – Pursuant to the Preparedness
Grants Manual, Cal OES must have certificates for completion of
training for fusion center analytical personnel. Please provide
copies of certificates for each intelligence analyst, if applicable.
UASI Footprint (UASIs Only) – The Urban Area Working Group
(UAWG) establishes the ‘footprint’ of the UA. A map or list defining
the footprint must be included with the application.
UAWG Member Roster (UASIs Only) – A list of all current UAWG
members with positions or titles.
Indirect Cost Rate Agreement – If claiming indirect costs at a
federally-approved rate, please provide a copy of the approved
indirect cost rate agreement.
16
Standard
Assurances
Operational
Areas Only
Section 4‒Required State Application Components | 2020
The Standard Assurances list the requirements to which the
Subrecipients will be held accountable. All Applicants will be
required to submit a signed, original of the FY 2020 Standard
Assurances as part of their FY 2020 HSGP application. The required
Standard Assurances can be found only in PDF format on the
Cal OES website.
NOTE: Self-created Standard Assurances will not be accepted.
Approval Authority Body – OAs must appoint an Anti-Terrorism
Approval Body (Approval Authority) to have final approval of the
OA’s application for HSGP funds. Each member of the Approval
Authority must provide written agreement with the OA’s
application for HSGP funds. The Approval Authority shall consist of
the following representatives, and additional voting members
may be added by a simple majority vote of the following
standing members:
•County Public Health Officer or designee responsible for
Emergency Medical Services
•County Fire Chief or Chief of Fire Authority
•Municipal Fire Chief (selected by the OA Fire Chiefs)
•County Sheriff
•Chief of Police (selected by the OA Police Chiefs)
Governing Body Resolution – The GBR appoints AAs (identified by
the individual’s name or by a position title) to act on behalf of the
governing body and the Applicant by executing any actions
necessary for each application and subaward. All Applicants are
required to submit a copy of an approved GBR with their grant
application. Resolutions may be valid for up to three grant years
given the following:
•The resolution identifies the applicable grant program (e.g.,
EMPG and/or HSGP);
•The resolution identifies the applicable grant years, (e.g.,
FY 2020, FY 2021, FY 2022); and
•Adheres to any necessary elements required by local
protocols, rules, etc., if applicable.
17
Operational
Areas Only
(cont.)
Urban Areas
Only
Section 4‒Required State Application Components | 2020
Resolutions that only identify a single grant program will only be
valid for that single program. Resolutions that do not identify
applicable grant years will only be valid for the grant year in
which the resolution was submitted.
Authorized Agent Information – For each person or position
appointed by the governing body, identify the individual in the
Authorized Body of 5 ledger of the FMFW.
All changes in AA and contact information must be provided to
Cal OES in writing. If the GBR identifies the AA by name, a new
Resolution is needed when changes are made. If the GBR
identifies the AA by position and/or title, changes may be made
by submitting a request on the entity’s letterhead, signed by an
existing AA. Cal OES will not accept signatures of an AA’s
designee, unless authorized by the Governing Body's resolution. A
change to an AA's designee must be submitted on agency
letterhead and signed by the AA, announcing the change to
their designee.
Urban Area Working Groups (UAWGs) – Membership in the UAWG
must provide either direct or indirect representation for all
relevant jurisdictions and response disciplines (including law
enforcement, fire service, EMS, hospitals, public health, and
emergency management) that comprise the defined UA. It also
must be inclusive of local Citizen Corps Council and tribal
representatives. The UAWG should also ensure the integration of
local emergency management, public health, and health care
systems into a coordinated sustained local capability to respond
effectively to a mass casualty incident. Additional group
composition criteria is found in the FEMA Preparedness Grants
Manual.
THIRA – Subrecipients are required to submit a THIRA for all 32 core
capabilities. Beginning in 2019, UAs are required to submit a THIRA
every three years. An annual capability assessment will still be
required.
SPR – The SPR is an annual grant requirement for all states,
territories, and UAs. It is an annual capability assessment, which
helps jurisdictions identify capability gaps and prioritize investment
requirements to reach the targets set in their THIRA.
18
Section 4‒Required State Application Components | 2020
Fusion Centers
Only
State Agencies
and Tribes Only
All projects included in the fusion center investment (IJ #1) must
align to, and reference, specific performance areas of the
assessment that the funding is intended to support.
Fusion Centers are also required to follow all Reporting and
Administrative Metrics for California Fusion Centers, as set forth in
the Governor’s Homeland Security Advisor/Cal OES Director’s
letter dated March 16, 2016. These operational and administrative
metrics set forth an integrated and coordinated approach for
regular and proactive information and intelligence sharing
between all fusion centers in the California State Threat
Assessment System (STAS).
State Agencies, and federally-recognized tribes may submit the
Signature Authorization Form in lieu of a GBR, signed by the most
senior ranking official, such as the Secretary, Director, President,
Chancellor, or Chairperson.
19
Application
Submission
Late or
Incomplete
Application
HSGP Contact
Information
Section 5‒State Application Process | 2020
Subrecipients must submit an electronic copy of their completed
FMFW to their Program Representative for review. After the
application is approved, a completed hardcopy of the FMFW,
along with all other application components must be mailed, with
original signatures, by the application due date. During the
application process, if it is determined not all allocated funds can
be expended by the end of the period of performance, please
inform a Program Representative as soon as possible. The
completed application should be received by Cal OES no later
than January 31, 2021. The FY 2020 HSGP Timeline is referenced as
Attachment B.
Late or incomplete applications may be denied. If an application
is incomplete, the Program Representative may request
additional information. Requests for late submission of
applications must be made in writing to the Program
Representative prior to the application due date. Cal OES has
sole discretion to accept or reject a late or incomplete grant
application.
All Subrecipient application materials, questions, comments, and
correspondence should be directed to:
California Governor’s Office of Emergency Services
ATTN: Grants Management (Building E)
Homeland Security Grants Unit
3650 Schriever Avenue
Mather, CA 95655
Darlene Arambula (916) 845-8427
Christopher Camacho (916) 845-8789
Laura Halverstadt (916) 845-8367
Antoinette Johnson (916) 845-8260
Jim Lane (916) 845-8428
Miguel Ramirez (916) 328-7466
Olivia Skierka (916) 845-8744
Abigayle Tirapelle (916) 845-8400
The Program Representative Regional Assignments Map is
available at the Cal OES website under “Regional Assignments”.
20
Section 5‒State Application Process | 2020
Subaward
Approval
Subrecipients will receive a formal notification of award no later
than 45 days after Cal OES receives the federal grant award. The
award letter must be signed, dated, and returned to Cal OES
within 20 calendar days. Once the completed application, along
with the signed award letter, is received and approved,
reimbursement of eligible subaward expenditures may be
requested using the Cal OES FMFW.
21
Payment
Request Process
Advances and
Interest Earned
on Advances
Semi-Annual
Drawdown
Requirements
Modifications
Section 6‒Post Award Requirements | 2020
To request an advance or cash reimbursement of FY 2020 HSGP
funds, Subrecipients must first complete a payment request using
the Cal OES FMFW, returning it to the appropriate Program
Representative. Subrecipients who fail to follow the workbook
instructions may experience delays in processing the payment
request.
Payments can only be made if the Subrecipient has submitted a
completed and approved application.
An Advance payment is a payment that is requested before
Subrecipients have disbursed the funds for program purposes.
Subrecipients may be paid an advance, provided they maintain
a willingness and ability to maintain procedures to minimize the
time elapsing between the receipt of funds and their
disbursement. The timing and amount of advance payments
must be as close as administratively feasible to the actual
disbursements by the Subrecipient for project costs.
Federal rules require advances to be deposited in interest-
bearing accounts. Interest earned amounts up to $500 per year
may be retained by Subrecipients for administrative expenses;
any additional interest earned on federal advance payments
must be returned annually to Cal OES.
All Subrecipients should be reporting expenditures and requesting
funds at least semi-annually throughout the period of
performance. Semi-annual drawdowns should be occurring by
March and October of each calendar year following final
approval of the subaward application, except for the final cash
request, which must be submitted within 20 calendar days after
the end of the period of performance. Subrecipients not in
compliance with this requirement will be required to submit all
supporting documentation for subsequent cash requests.
Post-award budget, scope, and time modifications must be
requested using the Cal OES HSGP FMFW v1.20 , signed by the
Subrecipient’s AA, and submitted to the Program Representative.
The Subrecipient may implement grant modification activities,
and incur associated expenses, only after receiving written final
approval of the modification from Cal OES.
22
Modifications
(cont.)
Training
Exercises,
Improvement
Plans, and After
Action Reporting
Section 6‒Post Award Requirements | 2020
Subrecipients must provide a written justification with all
modification requests. The justification may be included in the
body of the e-mail transmitting the request, or in a document
attached to the transmittal e-mail. Please reference GMM 2018-
17 for additional information regarding modification requests.
A modification request for any project within the national priority
areas must receive DHS/FEMA prior approval. These requests
include, but are not limited to, a change in project scope, any
change to the project budget, and re-programming of funds.
DHS/FEMA and Cal OES may request additional information to
validate project effectiveness.
All grant-funded training activities must receive Cal OES approval
prior to starting the training event. Cal OES shall allow
Subrecipients to develop a “placeholder” for future training
conferences when an agenda has not been established at the
time Subrecipient applications are due. Please work with a
Program Representative and the Training Branch to identify a
possible “placeholder” for these types of training activities.
When seeking approval of non-DHS/FEMA developed courses,
course materials must be submitted with the approval requests.
Conditional approvals are not offered.
Subrecipients must complete a Training Request Form and submit
it electronically to the Cal OES Training Branch to be approved
with a Training Feedback Number before beginning any training
activities. This includes project components like travel to, materials
for, or attendance in training courses. Training Feedback
Numbers must be obtained no later than 30 days before the first
day of the training or related activities. Training Feedback
numbers must be included on the FMFW Training Ledger in order
to be considered for reimbursement.
For more information on this or other training-related inquiries,
contact the Cal OES Training Branch at (916) 845-8752.
Subrecipients should engage stakeholders to identify long-term
training and exercise priorities. These priorities should address
capability targets and gaps identified through the THIRA and SPR
process, real-world events, previous exercises, and national areas
for improvement identified in the NPR.
23
Section 6‒Post Award Requirements | 2020
Exercises,
Improvement
Plans, and After
Action Reporting
(cont.)
Procurement
Standards and
Written
Procedures
Procurement
Thresholds
Procurement
Documentation
Subrecipients must report on all exercises conducted with HSGP
grant funds. An After Action Report (AAR)/Improvement Plan (IP)
or Summary Report (for Seminars and Workshops) must be
completed and submitted to Cal OES within 90 days after
exercise/seminars/workshops are conducted. It is acceptable to
submit an Exercise Summary Report for Seminars and Workshops
in lieu of a full AAR/IP.
Please e-mail AAR/IPs and Summary Reports to:
•hseep@fema.dhs.gov
•exercise@caloes.ca.gov
•christopher.camacho@caloes.ca.gov
For exercise-related issues and/or questions, please email the
Cal OES Exercise Team at exercise@caloes.ca.gov.
Exercise costs will not be reimbursed until an AAR/IP has been
submitted.
Subrecipients must conduct procurement utilizing documented
local government procurement standards and procedures, or the
federal procurement standards found in 2 C.F.R. Part 200,
whichever is more strict. Procurement standards must also contain
a written conflict of interest policy which reflect applicable
federal, state, local, and tribal laws.
Effective June 20, 2018, the micro-purchase threshold was
increased from $3,500 to $10,000 and the simplified acquisition
threshold was increased from $150,000 to $250,000. These
increases apply to all Subrecipient procurements executed on or
after June 20, 2018. Refer to IB 434 for additional information.
Per 2 C.F.R. § 200.318(i), non-federal entities other than states and
territories are required to maintain and retain records sufficient to
detail the history of procurement covering at least the rationale
for the procurement method, contract type, contractor selection
or rejection, and the basis for the contract price. For any cost to
be allowable, it must be adequately documented per 2 C.F.R. §
200.403(g). Examples of the types of documents that would cover
this information include, but are not limited to:
24
Procurement
Documentation
(cont.)
Noncompetitive
Procurement
Performance
Bond
Section 6‒Post Award Requirements | 2020
• Solicitation documentation, such as requests for quotes,
invitations for bids, or requests for proposals;
• Responses to solicitations, such as quotes, bids, or proposals;
• Pre-solicitation independent cost estimates and post-
solicitation cost/price analyses on file for review by federal
personnel, if applicable;
• Contract documents and amendments, including required
contract provisions; and
Other documents required by federal regulations applicable at
the time a grant is awarded to a Subrecipient.
All noncompetitive procurements exceeding the simplified
acquisition threshold requires Cal OES prior written approval to be
eligible for reimbursement. This method of procurement must be
approved by the local Purchasing Agent prior to submitting a
request for Cal OES approval. A copy of the Purchasing Agent’s
approval must be included with the Cal OES Request for
Noncompetitive Procurement Authorization form. Cal OES may
request additional documentation that supports the procurement
effort.
Note: Cal OES will not reimburse for any noncompetitive
procurement contracts for any terrorism-related training,
regardless of the cost of the training. Exceptions to this policy may
be approved in limited circumstances, e.g., related to a
procurement effort that has resulted in inadequate competition.
Due to the risks associated with delays in vendor delivery of large
equipment procurements, DHS/FEMA allows Subrecipients to
obtain a “performance bond” for items that are paid for up front
to ensure delivery of the equipment within the grant performance
period.
Cal OES requires Subrecipients obtain a performance bond for
any equipment item over $250,000 or any vehicle, aircraft, or
watercraft financed with HSGP funds. Subrecipients must provide
a copy of all performance bonds to their Program Representative
no later than the time of reimbursement.
Performance Bond Waivers may be granted on a case-by-case
basis and must be submitted to Cal OES prior to procurement.
25
Environmental
Planning and
Historic
Preservation
Construction
and Renovation
Section 6‒Post Award Requirements | 2020
DHS/FEMA is required to ensure all activities and programs that
are funded by the agency comply with federal Environmental
Planning and Historic Preservation (EHP) regulations. Subrecipients
proposing projects or activities (including, but not limited to,
training, exercises, the installation of equipment, and construction
or renovation projects) that have the potential to impact the
environment or a historic structure must participate in the EHP
screening process. EHP Screening Memos must include detailed
project information, explain the goals and objectives of the
proposed project, and include supporting documentation.
DHS/FEMA may also require the Subrecipient to provide a
confidential California Historical Resources Information System
(CHRIS) report in addition to the EHP Screening Form.
Determination on the necessity of a CHRIS report is based upon
information disclosed on the form. Program Representatives will
provide additional instructions should this report be required.
EHP Screening Requests should be submitted to Cal OES as early
as possible. All projects/activities triggering EHP must receive
DHS/FEMA written approval prior to commencement of the
funded activity.
Updated information may be referenced in the FEMA GPD EHP
Policy Guidance.
When applying for construction activity at the time of
application, including communication towers, Subrecipients must
submit evidence of approved zoning ordinances, architectural
plans, any other locally required planning permits, and a notice
of federal interest. Additionally, Subrecipients are required to
submit an SF-424C Budget and Budget Detail that cites project
costs. Communication tower construction requests also require
evidence that the Federal Communications Commission’s
Section 106 review process was completed.
Subrecipients using funds for construction projects must comply
with the Davis-Bacon Act. Subrecipients must ensure that their
contractors or subcontractors for construction projects pay
workers no less than the prevailing wages for laborers and
mechanics employed on projects of a character like the contract
work in the civil subdivision of the state in which the work is to be
performed.
26
Section 6‒Post Award Requirements | 2020
Construction
and Renovation
(cont.)
Inventory
Control and
Property
Management
Equipment
Disposition
Performance
Reporting
Project construction using SHSP and UASI funds may not exceed
$1,000,000 or 15 percent of the grant subaward (For the purposes
of limitations on funding levels, communications towers are not
considered construction).
Written approval for construction must be provided by DHS/FEMA
prior to the use of any HSGP funds for construction or renovation.
FY 2020 HSGP Subrecipients must use standardized resource
management concepts for resource typing and credentialing, in
addition to maintaining an inventory by which to facilitate the
effective identification, dispatch, deployment, tracking, and
recovery of resources.
Subrecipients must have an effective inventory management
system, to include:
•Property records that document description, serial/ID number,
fund source, title information, acquisition date, cost, federal
cost share, location, use, condition, and ultimate disposition;
•Conducting a physical inventory at least every two years;
•A control system to prevent loss, damage, and theft of grant
purchased equipment and supplies; and
•Adequate maintenance procedures must be developed to
keep the property in good condition.
When original or replacement equipment acquired under the
HSGP is no longer needed for program activities, the Subrecipient
must contact the Program Representative to request disposition
instructions. See 2 C.F.R. § 200.313(e).
Subrecipients must complete a BSIR each Winter and Summer
using the DHS/FEMA Grants Reporting Tool (GRT) for the duration
of the subaward period of performance or until all grant activities
are completed and the subaward is formally closed by Cal OES.
Failure to submit a BSIR could result in subaward reduction,
suspension, or termination.
27
Performance
Reporting (cont.)
Extension
Requests
Section 6‒Post Award Requirements | 2020
Access to the BSIR may be obtained through the GRT. To create a
new account, please click the link that reads, “Register for an
account” and follow the instructions provided. The Subrecipient
will be required to ensure up-to-date project information is
entered. The Project Ledger in the FMFW may assist with the BSIR
data entry process. For additional assistance with the GRT, please
contact your Program Representative.
Extensions to the initial period of performance identified in the
subaward will only be considered through formal, written requests
to your Program Representative. Upon receipt of the extension
request, Cal OES will:
1.Verify compliance with performance reporting requirements
by confirming the Subrecipient has submitted all necessary
performance reports;
2.Confirm the Subrecipient has provided sufficient justification
for the request; and
3.If applicable, confirm the Subrecipient has demonstrated
sufficient progress in past situations where an extension was
authorized by Cal OES.
Extension requests will be granted only due to compelling legal,
policy, or operational challenges, and will only be considered for
the following reasons:
1.Contractual commitments with vendors that prevent
completion of the project within the period of performance;
2.The project must undergo a complex environmental review
which cannot be completed within this timeframe;
3.Projects are long-term by design and therefore, acceleration
would compromise core programmatic goals; and
4.Where other special circumstances exist.
To be considered, extension requests must be received no later
than 60 days prior to the end of the Subrecipient’s period of
performance and must contain specific and compelling
justifications as to why an extension is required. All extension
requests must address the following:
28
Extension
Requests (cont.)
Progress Reports
on Grant
Extensions
Monitoring
Section 6‒Post Award Requirements | 2020
1.Grant program, fiscal year, and award number;
2.Reason for delay;
3.Current status of the activity/activities;
4.Approved period of performance termination date and new
project completion date;
5.Amount of funds drawn down to date;
6.Remaining available funds, both federal and non-federal;
7.Budget outlining how remaining federal and non-federal funds
will be expended;
8.Plan for completion, including milestones and timeframes for
each milestone and the position/person responsible for
implementing the plan for completion; and
9.Certification the activity/activities will be completed within the
extended period of performance without any modification to
the original Statement of Work.
General questions regarding extension requirements and the
extension request form, should be directed to your Program
Representative. For additional information, please see IB 379.
Extension requests for personnel and salaries do not meet the
requirements of IB 379 and will not be granted. Subrecipients are
expected to complete all grant-funded personnel activity by the
end of the subaward period of performance.
All Subrecipients that receive Cal OES approval to extend their
FY 2020 grant subaward period of performance may be required
to submit progress reports indicating completed and future
project milestones on all extended projects. Progress reports must
be submitted electronically to the Subrecipient’s Program
Representative. Deadlines for the submission of progress reports
will be established at the time of extension approval.
Cal OES Grants Monitoring actively monitors Subrecipients,
through day-to-day communications, programmatic site visits,
and desk and on-site compliance assessments. The purpose of
the compliance assessment is to ensure Subrecipients are in
compliance with applicable state and federal regulations, grant
guidelines, and programmatic requirements. Monitoring activities
may include, but are not limited to:
•Verifying that entries recorded on the FMFW categories are
properly supported with source documentation;
•Eligibility of and support for expenditures, typically covering
two to three years of data;
29
Monitoring
(cont.)
Failure to Submit
Required Reports
Suspension/
Termination
Section 6‒Post Award Requirements | 2020
•Comparing actual Subrecipient activities to those approved in
the grant application and subsequent modifications, including
the review of timesheets and invoices as applicable;
•Procurements and contracts;
•Ensuring equipment lists are properly maintained and physical
inventories are conducted;
•Ensuring advances have been disbursed in accordance with
applicable guidelines; and
•Confirming compliance with:
o Standard Assurances, and
o Information provided on performance reports and
payment requests
NOTE: It is the responsibility of all Subrecipients that pass down
grant funds to other entities, to maintain and utilize a formal
process to monitor the grant activities of their subawards. This
requirement includes, but is not limited to, on-site verification of
grant activities, as required. It is common for Subrecipients to
receive findings in a programmatic site visit or compliance
assessment, which require a Corrective Action Plan (CAP) to be
submitted by Subrecipients. Those Subrecipients who fail to submit
a CAP, as required, shall have a “hold” placed on any future
reimbursements until the “finding” is resolved.
Periodic reporting is required by the grant. Subrecipients who miss
a single reporting deadline may receive a letter addressed to
their Board of Supervisors informing them of the failure to report.
County OAs and tribes who fail to report twice in a row may have
subsequent awards reduced by 10 percent until timely reporting is
reestablished; UASIs may have a “hold” placed on any future
reimbursements.
Cal OES may suspend or terminate grant funding, in whole or in
part, or other measures may be imposed for any of the following
reasons:
•Failure to submit required reports.
•Failure to expend funds in a timely manner consistent with the
grant milestones, guidance, and assurances.
•Failure to comply with the requirements or statutory progress
toward the goals or objectives of federal or state law.
•Failure to make satisfactory progress toward the goals or
objectives set forth in the Subrecipient application.
30
Suspension/
Termination
(cont.)
Closeout
Records
Retention
Section 6‒Post Award Requirements | 2020
•Failure to follow Grant Subaward requirements or Special
Conditions.
•Proposing or implementing substantial plan changes to the
extent that, if originally submitted, the application would not
have been selected for funding.
•False certification in the application or document.
•Failure to adequately manage, monitor, or direct the grant
funding activities of their Subrecipients.
Before taking action, Cal OES will provide the Subrecipient
reasonable notice of intent to impose corrective measures and
will make every effort to informally resolve the problem.
Cal OES will close-out Subrecipient awards when it determines all
applicable administrative actions and all required work of the
federal award have been completed.
Subawards will be closed after:
•All funds have been requested and reimbursed, or
disencumbered;
•Receiving all applicable Subrecipient reports indicating all
approved work has been completed, and all funds have
been distributed;
•Completing a review to confirm the accuracy of reported
information;
•Reconciling actual costs to subawards, modifications, and
payments; and
•Verifying the Subrecipient has submitted a final BSIR showing
all grant funds have been expended.
The records retention period is three years from the date of the
Cal OES Grant Closeout letter, or until any pending litigation,
claim, or audit started before the expiration of the three-year
retention period has been resolved and final action is taken.
For indirect cost rate proposals, cost allocation plans, or other
rate computation records, the start of the record retention period
is dependent on whether the proposal, plan, or other
computation is required to be submitted to the federal
government (or to the pass-through entity) for negotiation
purposes. See 2 C.F.R. § 200.334(f).
31
Section 6‒Post Award Requirements | 2020
Records
Retention (cont.)
In order for any cost to be allowable, it must be adequately
documented per 2 C.F.R. § 200.403(g).
The Cal OES Grant Closeout Letter will notify the Subrecipient of
the start of the records retention period for all programmatic and
financial grant-related records.
If the State Administrative Agency’s award remains open after
the Subrecipient’s submission of the final BSIR, Cal OES will
complete any additional BSIR reporting required under the award
on behalf of the Subrecipient.
Closed grants may still be monitored and audited. Failure to
maintain all grant records for the required retention period could
result in a reduction of grant funds, and an invoice to return costs
associated with the unsupported activities.
If documents are retained longer than the required retention
period, FEMA, the DHS Office of Inspector General, Government
Accountability Office, and pass-through entity have the right to
access these records as well. See 2 C.F.R. §§ 200.333, 200.336.
32
Attachment A ‒FY 2020 HSGP Allocations | 2020
State Homeland Security Program (SHSP)
Operational Area Population Base
Amount 25% LE SHSP Total Award
(25% LE + SHSP)
ALAMEDA 1,669,301 75,000 446,857 1,340,569 1,787,426
ALPINE 1,162 75,000 19,048 57,144 76,192
AMADOR 38,294 75,000 28,571 85,712 114,283
BUTTE 226,466 75,000 76,829 230,488 307,317
CALAVERAS 45,117 75,000 30,321 90,961 121,282
COLUSA 22,117 75,000 24,422 73,267 97,689
CONTRA COSTA 1,155,879 75,000 315,185 945,555 1,260,740
DEL NORTE 27,401 75,000 25,777 77,332 103,109
EL DORADO 191,848 75,000 67,951 203,853 271,804
FRESNO 1,018,241 75,000 279,887 839,659 1,119,546
GLENN 29,132 75,000 26,221 78,664 104,885
HUMBOLDT 135,333 75,000 53,457 160,372 213,829
IMPERIAL 190,266 75,000 67,545 202,636 270,181
INYO 18,593 75,000 23,519 70,555 94,074
KERN 916,464 75,000 253,785 761,355 1,015,140
KINGS 153,710 75,000 58,170 174,510 232,680
LAKE 65,071 75,000 35,438 106,315 141,753
LASSEN 30,150 75,000 26,482 79,446 105,928
LOS ANGELES 10,253,716 75,000 2,648,403 7,945,209 10,593,612
MADERA 159,536 75,000 59,664 178,993 238,657
MARIN 262,879 75,000 86,168 258,502 344,670
MARIPOSA 18,068 75,000 23,384 70,151 93,535
MENDOCINO 89,009 75,000 41,577 124,732 166,309
MERCED 282,928 75,000 91,309 273,928 365,237
MODOC 9,602 75,000 21,213 63,637 84,850
MONO 13,616 75,000 22,242 66,726 88,968
MONTEREY 445,414 75,000 132,980 398,940 531,920
NAPA 140,779 75,000 54,854 164,562 219,416
NEVADA 98,904 75,000 44,115 132,344 176,459
ORANGE 3,222,498 75,000 845,187 2,535,562 3,380,749
PLACER 396,691 75,000 120,485 361,454 481,939
PLUMAS 19,779 75,000 23,823 71,467 95,290
RIVERSIDE 2,440,124 75,000 644,541 1,933,621 2,578,162
SACRAMENTO 1,546,174 75,000 415,280 1,245,838 1,661,118
SAN BENITO 62,296 75,000 34,726 104,179 138,905
SAN BERNARDINO 2,192,203 75,000 580,959 1,742,878 2,323,837
SAN DIEGO 3,351,786 75,000 878,344 2,635,032 3,513,376
SAN FRANCISCO 883,869 75,000 245,426 736,277 981,703
SAN JOAQUIN 770,385 75,000 216,322 648,965 865,287
Attachment A ‒FY 2020 HSGP Allocations | 2020
Operational Area Population Base
Amount 25% LE SHSP Total Award
(25% LE + SHSP)
SAN LUIS OBISPO 280,393 75,000 90,659 271,978 362,637
SAN MATEO 774,485 75,000 217,373 652,120 869,493
SANTA BARBARA 454,593 75,000 135,334 406,003 541,337
SANTA CLARA 1,954,286 75,000 519,943 1,559,830 2,079,773
SANTA CRUZ 274,871 75,000 89,243 267,729 356,972
SHASTA 178,773 75,000 64,598 193,794 258,392
SIERRA 3,213 75,000 19,574 58,722 78,296
SISKIYOU 44,584 75,000 30,184 90,552 120,736
SOLANO 441,307 75,000 131,927 395,780 527,707
SONOMA 500,675 75,000 147,153 441,457 588,610
STANISLAUS 558,972 75,000 162,103 486,309 648,412
SUTTER 97,490 75,000 43,752 131,257 175,009
TEHAMA 64,387 75,000 35,263 105,787 141,050
TRINITY 13,688 75,000 22,261 66,781 89,042
TULARE 479,112 75,000 141,622 424,867 566,489
TUOLUMNE 54,590 75,000 32,750 98,251 131,001
VENTURA 856,598 75,000 238,432 715,295 953,727
YOLO 222,581 75,000 75,833 227,498 303,331
YUBA 77,916 75,000 38,732 116,197 154,929
Total 39,927,315 4,350,000 11,327,203 33,981,597 45,308,800
Fusion Centers
Region Total Award
SAN FRANCISCO BAY AREA 1,792,050
SACRAMENTO/CENTRAL VALLEY AREA 2,565,000
GREATER LOS ANGELES AREA 2,887,500
SAN DIEGO AREA 2,047,500
ORANGE AREA 715,000
Total 10,007,050
Attachment A ‒FY 2020 HSGP Allocations | 2020
Urban Areas Security Initiative (UASI)
*A minimum of 25% of UASI funding must be for Law Enforcement Terrorism Prevention
Urban Area
Federal
Allocation to
State
Allocation to
UASI State Initiatives
ANAHEIM/SANTA ANA AREA 5,250,000 4,341,750 908,250
BAY AREA 37,500,000 31,012,500 6,487,500
LOS ANGELES/LONG BEACH AREA 68,000,000 56,236,000 11,764,000
RIVERSIDE AREA 3,500,000 2,894,500 605,500
SACRAMENTO AREA 3,500,000 2,894,500 605,500
SAN DIEGO AREA 16,900,000 13,976,300 2,923,700
Total 134,650,000 111,355,550 23,294,450
Attachment B: FY 2020 HSGP Timeline | 2020
DHS/FEMA Announcement of 2020 HSGP February 14, 2020
Cal OES Application Due to DHS April 30, 2020
DHS Award to California September 8, 2020
Subrecipient period of performance begins September 1, 2020
2020 HSGP California Supplement release December 2020
Subrecipient Workshops November 2020
Subrecipient Awards (45 days from DHS award) October 23, 2020
Subrecipient Final Applications Due to Cal OES January 31, 2021
Subrecipient period of performance ends May 31, 2023
Final Cash Requests due to Cal OES Within twenty (20) calendar
days after end of grant
Cal OES’s period of performance ends August 31, 2023
Attachment C: FY 2020 HSGP Application Checklist | 2020
Subrecipient: FIPS#:
Program Representative:
Financial Management Forms Workbook:
☐Grant Award Face Sheet
☐Authorized Body of 5
☐Project Ledger
☐Planning Ledger
☐Organization Ledger
☐Equipment Ledger
☐Training Ledger
☐Exercise Ledger
☐Consultant/Contractor Ledger
☐Management & Administration Ledger
☐Indirect Cost Ledger
☐Authorized Agent Sheet
Attachments:
☐Original Counter-Signed Award Letter
☐Governing Body Resolution (Certified)
☐Standard Assurances (Signed Originals)
☐FFATA Certification
☐Lobbying Certification
☐Subrecipient Grant Management Assessment Form
☐Indirect Cost Rate Negotiation Agreement
☐Personnel Cap Waiver (If Applicable)
☐National Priority Waiver (If Applicable)
☐Intelligence Analyst(s) Certificates (If Applicable)
UASI Only:
☐UASI Footprint
☐UAWG Roster
State Agencies and Tribes Only:
☐Signature Authority Form (in lieu of Governing Body Resolution)
For Cal OES Use Only
Reviewed by: Date:
Management Approval: Date:
Governing Body Resolution
BE IT RESOL VED BY THE Board of Supervisors -------------------------(Gove rn ing Body)
OF THE __________ c_o_u_n_ty_o_f_F_re_s_n_o ____________ THA T
(Name of App licant)
____________ C=-'-'h=a'""irm'-'-=a""'n.,_, =B-=-o=a'""'rd'-o"'"'f'""'S"'"'u=p""'e"""rv-'-i=s-=-o'""'rs'--_________ , OR
(Name o r Titl e of Auth orized Agent )
----------~D'-i~re'-c~to~r~, ~D~e-p-'-a~rtm~e_n~t o~f_P~u~b_li-'-c_H~e~a~lt_h _________ , OR
(Name o r T itl e of Autho ri ze d Agent )
Assistant Director. Department of Pub lic Health
(Name or Title of Authorized Agent)
is hereb y authorized to execute for and on behalf of the named applicant, a public entity
established under the la w s of the State of California, an y actions necessary for the purpose o f
obtaining federal financial assistance provided by the federal Department o f Homeland Security
and subawarded through the State o f California.
Passed and approved thi.,.s -~9-th~ ___ ,day of ____ ~F~e~b~ru~a .... rv,,__ ____ ~, 20 21
Certification
r, ____________ B_r_ia_n_P_a_ch_e_c_o _________ , duly appointed and
(Name)
______ V_ic_e_-C_ha_i_rm_a_n _____ of the ______ c_o_u_n_t_y_o_f_F_re_s_n_o ______ _
(Ti tl e) (Govern ing Body)
do hereby certify that the abo ve is a true and correct copy of a resolution passed and appro ved by
the Board of Supervisors of the County of Fresno on the
(Govern ing Body) (Name of A ppli cant)
____ 9_th _____ day of ______ F_e_b_ru_a_ry ______ , 20 21
Vice-Chairman
(Signature)
(Date)
ATTEST:
BERNICE E , SEIDEL
Clerk of the Board of Supervisors
County of Fresno , State of California
By ~~ Deputy
Instruction Sheet
Governing Body Resolution, Meeting Minutes, & Addendum to GBR
Purpose The purpose of the Governing Body Resolution (GBR) is to appoint
individuals to act on behalf of the governing body and the OA.
Note: Self Certifications are not accepted as a valid Governing Body
Resolution. You cannot self certify that you are an authorized agent.
Another Board member will need to sign the lower portion of the GBR.
Required
GBR-related
Application
Documents
•Governing Body Resolution (GBR)
•Meeting Minutes (associated with GBR)
•Addendum to the GBR
Authorized
Agent(s) The Governing Body Resolution allows for the appointment of individuals
or positions. For each person or position appointed by the governing
body, you must submit the following information, with the resolution,
to Cal OES on the applicant's letterhead:
Name Title
Jurisdiction E-Mail Address
Street Address (City
& Zip Code)
Phone & Fax Numbers
Authorized
Agent Changes •If the Governing Body Resolution identified Authorized Agents by
position and/or title, changes can be made by submitting new
Authorized Agent information to Cal OES, as indicated above.
•If the Governing Body Resolution identified Authorized Agents by
name, a new Resolution is needed when any changes are made. The
information list above must also be submitted with the new
Resolution.
CalOES
GOV ERNOR 'S OFFI CE
OF EMERGENCY SERVICES
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
As the duly authorized representative of the Applicant, I hereby certify that the
Applicant has the legal authority to apply for federal assistance and the institutional,
managerial and financial capability (including funds sufficient to pay any non-federal
share of project cost) to ensure proper planning, management, and completion of the
project described in this application, within prescribed timelines.
I further acknowledge that the Applicant is responsible for reviewing and adhering to all
requirements within the:
(a) Applicable Federal Regulations (see below);
(b) Federal Program Notice of Funding Opportunity (NOFO);
(c) Federal Preparedness Grants Manual;
(d) California Supplement to the NOFO; and
(e) Federal and State Grant Program Guidelines.
Federal Regulations
Government cost principles, uniform administrative requirements, and audit
requirements for federal grant programs are set forth in Title 2 , Part 200 of the Code of
Federal Regulations (C.F.R .). Updates are issued by the Office of Management and
Budget (0MB) and can be found at http://www.whitehouse.gov/omb/.
State and federal grant award requirements are set forth below. The Applicant hereby
agrees to comply with the following:
1. Proof of Authority
The Applicant will obtain proof of authority from the city council, governing board, or
authorized body in support of this project. This written authorization must specify that
the Applicant and the city council, governing board, or authorized body agree:
(a) To provide all matching funds required for the grant project and that any cash
match will be appropriated as required;
(b) Any liability arising out of the performance of this agreement shall be the
responsibility of the Applicant and the city council, governing board , or
authorized body;
(c) Grant funds shall not be used to supplant expenditures controlled by the city
council, governing board, or authorized body;
Page 1 of 14 Initials ~
CalOES
GO VE R,N OR'S OFF I CE
OF E MERG EN CY SERV ICES
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
(d) Applicant is authorized by the city council , governing board, or authorized
body to apply for federal assistance, and the institutional , managerial and
financial capability (including funds sufficient to pay the non-federal share of
project cost, if any) to ensure proper planning , management and completion
of the project described in this application ; and
(e) Official executing this agreement is authorized by the Applicant.
This Proof of Authority must be maintained on file and readily available upon request.
2. Period of Performance
The period of performance is specified in the Award . The Applicant is only authorized
to perform allowable activities approved under the award , within the period of
performance.
3. Lobbying and Political Activities
As required by Section 1352, Title 31 of the United States Code (U.S.C.), for persons
entering into a contract, grant, loan, or cooperative agreement from an agency or
requests or receives from an agency a commitment providing for the United States to
insure or guarantee a loan, t he Applicant certifies that:
(a) No federal appropriated funds have been paid or will be paid, by or on behalf
of the undersigned, to any person for influencing or attempting to influence an
officer or employee of an agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in
connection with the awarding of any Federal contract, the making of any
federal grant, the making of any federal loan, the entering into of any
cooperative agreement, and the extension , continuation, renewal,
amendment, or modification of any federal contract, grant, loan , or
cooperative agreement.
(b) If any funds other than federal appropriated funds have been paid or will be
paid to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of
Congress , or an ernployee of a Member of Congress in connection with this
federal contract, grant, loan, or cooperative agreement, the undersigned shall
complete and submit Standard Form-LLL, "Disclosure Form to Report
Lobbying", in accordance with its instructions .
(c) The undersigned shall require that the language of this certification be
included in the award documents for all subawards at all tiers (including
subcontracts, subgrants , and contracts under grants, loans, and cooperative
agreements) and that all subrecipients shall certify and discloseaccord i'jQ I~
Page 2 of 14 Initials ~
CalOES
GOV£R:NOR 'S OFFICE
OF EMERGENC Y SERVICES
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
The Applicant will also comply with provisions of the Hatch Act (5 U.S .C. §§ 1501-1508
and§§ 7324-7328) which limit the political activities of employees whose principal
employment activities are funded in whole or in part with federal funds.
Finally, the Applicant agrees that federal funds will not be used, directly or indirectly,
to support the enactment, repeal, modification or adoption of any law, regulation or
policy without the express written approval from the California Governor's Office of
Emergency Services (Cal OES) or the federal awarding agency.
4. Debarment and Suspension
As required by Executive Orders 12549 and 12689, and 2 C.F.R. § 200 .213 and codified
in 2 C.F.R. Part 180, Debarment and Suspension , the Applicant will provide protection
against waste, fraud, and abuse by debarring or suspending those persons deemed
irresponsible in their dealings with the federal government. The Applicant certifies that
it and its principals, recipients, or subrecipients :
(a) Are not presently debarred, suspended , proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any federal
department or agency;
(b) Have not within a three-year period preceding this application been convicted
of or had a civil judgment rendered against them for commission of fraud or
a criminal offense in connection with obtaining, attempting to obtain, or
performing a public (federal, state, or local) transaction or contract under a
public transaction; violation of federal or state antitrust statutes or commission
of embezzlement, theft, forgery , bribery, falsification or destruction of records,
making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (federal, state, or local) with commission of any of the
offenses enumerated in paragraph (2) (b) of this certification; and
(d) Have not within a three-year period preceding this application had one or
more public transaction (federal, state , or local) terminated for cause or
default.
Where the Applicant is unable to certify to any of the statements in this certification ,
he or she shall attach an explanation to this application .
5. Non-Discrimination and Equal Employment Opportunity
The Applicant will comply with all state and federal statutes relating to non-
discrimination, including:
Page 3 of 14 Initials ~
CalOES
GOVERNOR 'S OFFI CE
OF EMERGENCY SERVICES
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
(a) Title VI of the Civil Rights Act of 1964 (Public Law (P.L.) 88-352 and 42 U.S.C. §
2000d et. seq .) which prohibits discrimination on the basis of race, color, or
national origin and requires that recipients of federal financial assistance take
reasonable steps to provide meaningful access to persons with limited English
proficiency (LEP) to their programs and services;
(b) Title IX of the Education Amendments of 1972 , (20 U.S.C . §§ 1681-1683, and
1685-1686), which prohibits discrimination on the basis of sex in any federally
funded educational program or activity;
(c) Section 504 of the Rehabilitation Act of 1973, (29 U.S.C . § 794), which prohibits
discrimination against those with disabilities or access and functional needs;
(d) Americans with Disabilities Act (ADA) of 1990 (42 U.S.C . §§ 12101-12213), which
prohibits discrimination on the basis of disability and requires buildings and
structures be accessible to those with disabilities and access and functional
needs;
(e) Age Discrimination Act of 1975, (42 U.S.C. §§ 6101-6107), which prohibits
discrimination on the basis of age;
(f) Public Health Service Act of 1912 (42 U.S.C . §§ 290 dd-2), relating to
confidentiality of patient records regarding substance abuse treatment;
(g) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. § 3601 et seq.), relating to
nondiscrimination in the sale, rental or financing of housing as implemented by
the Department of Housing and Urban Development at 24 C.F .R. Partl 00. The
prohibition on disability discrimination includes the requirement that new
multifamily housing with four or more dwelling units-i.e., the public and
common use areas and individual apartment units (all units in buildings with
elevators and ground-floor units in buildings without elevators)-be designed
and constructed with certain accessible features (See 24 C.F.R. § 100.201 );
(h) Executive Order 11246, which prohibits federal contractors and federally
assisted construction contractors and subcontractors, who do over $10 ,000 in
Government business in one year from discriminating in employment decisions
on the basis of race, color, religion, sex , sexual orientation , gender
identification or national origin;
(i) Executive Order 11375, which bans discrimination on the basis of race, color,
religion, sex, sexual orientation, gender identification, or national origin in hiring
and employment in both the United States federal workforce and on the part
of government contractors;
U) California Public Contract Code§ 10295.3, which prohibits discrimination based
on domestic partnerships and those in same sex marriages;
Page 4 of 14 Initials ~
CalOES
GOVERNOR 'S OF F ICE
OFEMERGENCYS£RV~ES
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
(k) DHS policy to ensure the equal treatment of faith-based organizations, under
which all applicants and recipients must comply with equal treatment policies
and requirements contained in 6 C.F.R. Part 19;
(I) The Applicant will comply with California's Fair Employment and Housing Act
(FEHA) (California Government Code§§ 12940, 12945, 12945.2), as applicable.
FEHA prohibits harassment and discrimination in employment because of
ancestry, familial status, race, color, religious creed (including religious dress
and grooming practices), sex (which includes pregnancy, childbirth ,
breastfeeding and medical conditions related to pregnancy, childbirth or
breastfeeding), gender, gender identity, gender expression, sexual orientation,
marital status, national origin , ancestry, mental and physical disability, genetic
information, medical condition , age, pregnancy, denial of medical and family
care leave, or pregnancy disability leave, military and veteran status, and/or
retaliation for protesting illegal discrimination related to one of these
categories, or for reporting patient abuse in tax supported institutions;
(m)Any other nondiscrimination provisions in the specific statute(s) under which
application for federal assistance is being made; and
(n) The requirements of any other nondiscrimination statute(s) that may apply to this
application.
6. Drug-Free Workplace
As required by the Drug-Free Workplace Act of 1988 (41 U.S.C . § 701 et seq.), the
Applicant certifies that it will maintain a drug-free workplace and a drug-free
awareness program as outlined in the Act.
7. Environmental Standards
The Applicant will comply with state and federal environmental standards, including:
(a) California Environmental Quality Act (CEQA) (California Public Resources Code
§§ 21000-21177), to include coordination with the city or county planning
agency;
(b) CEQA Guidelines (California Code of Regulations, Title 14, Division 6 , Chapter 3 ,
§§ 15000-15387);
(c) Federal Clean Water Act (CWA) (33 U.S.C . § 1251 et seq.), which establishes the
basic structure for regulating discharges of pollutants into the waters of the
United States and regulating quality standards for surface waters ;
(d) Federal Clean Air Act of 1955 (42 U.S.C. § 7 401) which regulates air emissions
from stationary and mobile sources;
Page 5 of 14 Initials SJ3
CalOES
GOV ERNOR 'S OFF IC E
OF E MERGENCY SERVICES
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
(e) Institution of environmental quality control measures under the National
Environmental Policy Act (NEPA) of 1969 (P.L. 91-190); the Council on
Environmental Quality Regulations for Implementing the Procedural Provisions
of NEPA; and Executive Order 12898 which focuses on the environmental and
human health effects of federal actions on minority and low-income
populations with the goal of achieving environmental protection for all
communities;
(f) Evaluation of flood hazards in floodplains in accordance with Executive Order
11988;
(g) Executive Order 11514 which sets forth national environmental standards;
(h) Executive Order 11738 instituted to assure that each federal agency
empowered to enter into contracts for the procurement of goods, materials, or
services and each federal agency empowered to extend federal assistance by
way of grant, loan, or contract shall undertake such procurement and
assistance activities in a manner that will result in effective enforcement of the
Clean Air Act and the Federal Water Pollution Control Act Executive Order
11990 which requires preservation of wetlands;
(i) The Safe Drinking Water Act of 1974, (P.L. 93-523);
U) The Endangered Species Act of 1973, (P.L. 93-205);
(k) Assurance of project consistency with the approved state management
program developed under the Coastal Zone Management Act of 1972
(16 U.S.C. §§ 1451 et seq .);
(I) Conformity of Federal Actions to State (Clear Air) Implementation Plans under
Section 176(c) of the Clean Air Act of 1955 , as amended (42 U.S.C. §§7401 et
seq.);
(m) Wild and Scenic Rivers Act of 1968 ( 16 U.S.C. § 1271 et seq.) related to
protecting components or potential components of the national wild and
scenic rivers system.
The Applicant shall not be : 1) in violation of any order or resolution promulgated by
the State Air Resources Board or an air pollution district; 2) subject to a cease and
desist order pursuant to§ 13301 of the California Water Code for violation of waste
discharge requirements or discharge prohibitions; or 3) determined to be in violation
of federal law relating to air or water pollution.
Page 6 of 14 Initials %
CalOES
GOI/EANOR 'S OFFI CE
OF EME RGENC Y SERI/ICES
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
8. Audits
For subrecipients expending $750,000 or more in federal grant funds annually, the
Applicant will cause to be performed the required financial and compliance audits in
accordance with the Single Audit Act Amendments of 1996 and Title 2 of the Code
of Federal Regulations, Part 200, Subpart F Audit Requirements.
9. Access to Records
In accordance with 2 C.F .R. § 200.336, the Applicant will give the awarding agency,
the Comptroller Gene_ral of the United States and, if appropriate, the state , through
any authorized representative, access to and the right to examine all records, books,
papers, or documents related to the award. The Applicant will require any
subrecipients, contractors, successors, transferees and assignees to acknowledge
and agree to comply with this provision.
1 o. Conflict of Interest
The Applicant will establish safeguards to prohibit the Applicant 's employees from
using their positions for a purpose that constitutes or presents the appearance of
personal or organizational conflict of interest, or personal gain.
11. Financial Management
False Claims for Payment -The Applicant will comply with 31 U.S.C §§ 3729-3733
which sets forth that no subrecipient, recipient, or subrecipient shall submit a false
claim for payment, reimbursement or advance.
12. Reporting -Accountability
The Applicant agrees to comply with applicable provisions of the Federal Funding
Accountability and Transparency Act (FFATA) (P.L. 109-282), specifically (a) the
reporting of subawards obligating $25,000 or more in federal funds and (bl executive
compensation data for first-tier subawards. This includes the provisions of FFATA,
which includes requirements for executive compensation, and also requirements
implementing the Act for the non-federal entity at 2 C.F.R. Part 25 Financial
Assistance Use of Universal Identifier and Central Contractor Registration and 2 C.F.R.
Part 170 Reporting Subaward and Executive Compensation Information.
13. Whistleblower Protections
The Applicant also must comply with statutory requirements for wh istleblower
protections at 10 U.S.C. § 2409 , 41 U.S.C . § 4712, and 10 U.S.C . § 2324 , 41 U.S.C. §
4304 and§ 4310.
Page 7 of 14 lnitials 2
CalOES
GOV E:RkOR 'S OFF IC E
0-F EMERGENCY SE RVIC ES
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
14. Human Trafficking
The Applicant will comply with the requirements of Section 106(g) of the Trafficking
Victims Protection Act of 2000, as amended (22 U.S.C. § 7104) which prohibits grant
award recipients or a subrecipient from: ( 1) engaging in trafficking in persons during
the period of time that the award is in effect; (2) procuring a commercial sex act
during the period of time that the award is in effect; (3) using forced labor in the
performance of the award or subawards under the award .
15. Labor Standards
The Applicant will comply with the following federal labor standards:
(a) The Davis-Bacon Act (40 U.S .C. §§ 276a to 276a-7), as applicable, and the_
Copeland Act (40 U.S.C. § 3145 and 18 U.S.C. § 874) and the Contract Work
Hours and Safety Standards Act (40 U.S.C. §§ 327-333), regarding labor
standards for federally-assisted construction contracts or subcontracts, and
(b) The Federal Fair Labor Standards Act (29 U.S.C. § 201 et al.) as they apply to
employees of institutes of higher learning (IHE), hospitals and other non-profit
organizations.
16. Worker's Compensation
The Applicant must comply with provisions which require every employer to be
insured to protect workers who may be injured on the job at all times during the
performance of the work of this Agreement, as per the workers compensation laws
set forth in California Labor Code§§ 3700 et seq.
17. Property-Related
If applicable to the type of project funded by this federal award, the Applicant will:
(a) Comply with the requirements of Titles II and Ill of the Uniform Relocation
Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which
provide for fair and equitable treatment of persons displaced or whose
property is acquired as a result of federal or federally-assisted programs. These
requirements apply to all interests in real property acquired for project
purposes regardless of federal participation in purchase;
(b) Comply with flood insurance purchase requirements of Section 102(a) of the_
Flood Disaster Protection Act of 1973 (P .L. 93-234) which requires subrecipients
in a special flood hazard area to participate in the program and to purchase
flood insurance if the total cost of insurable construction and acquisition is
$10,000 or more;
Page 8 of 14 Initials $
CalOES
OOV ERNOll 'S OF FICE
OF E MERGENC Y SERV I CES
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
(c) Assist the awarding agency in assur ing compliance with Section 106 of the
(d) National Historic Preservation Act of 1966 , as amended ( 16 U.S.C. § 470),
Executive Order 11593 (identification and protection of historic properties), and
the Archaeological and Historic Preservation Act of 197 4 ( 16 U.S.C. §469a-l et
seq.); and
(e) Comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. § 4831
and 24 CFR Part 35) which prohibits the use of lead-based paint in construction
or rehabilitation of residence structures.
18. Certifications Applicable Only to Federally-Funded Construction Projects
For all construction projects, the Applicant will :
(a) Not dispose of, modify the use of, or change the terms of the real property title
or other interest in the site and facilities without permission and instructions from
the awarding agency. Will record the federal awarding agency directives and
will include a covenant in the title of real property acquired in whole or in part
with federal assistance funds to assure nondiscrimination during the useful life of
the project;
(b) Comply with the requirements of the awarding agency with regard to the
drafting, review and approval of construction plans and specifications; and
(c) Provide and maintain competent and adequate engineering supervision at
the construction site to ensure that the complete work conforms with the
approved plans and specifications and will furnish progressive reports and such
other information as may be required by the assistance awarding agency or
State.
19. Use of Cellular Device While Driving is Prohibited
Applicants are required to comply with California Vehicle Code sections 23123 and
23123.5. These laws prohibit driving motor vehicle while using an electronic wireless
communications device to write, send , or read a text-based communication . Drivers
are also prohibited from the use of a wireless telephone without hands-free listening
and talking, unless to make an emergency call to 911 , law enforcement, or similar
services.
Page 9 of 14 lnitials sB,__
CalOES
GOVE:RHOR 'S OFF IC E
OF EMERGENCY SERVICES
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
20. California Public Records Act and Freedom of Information Act
The Applicant acknowledges that all information submitted in the course of applying
for funding under this program , or provided in the course of an entity's grant
management activities that are under Federal control, is subject to the Freedom of
Information Act (FOIA), 5 U.S.C. § 552, and the California Public Records Act,
California Government Code section 6250 et seq . The Applicant should consider
these laws and consult its own State and local laws and regulations regarding the
release of information when reporting sensitive matters in the grant application ,
needs assessment , and strategic planning process.
HOMELAND SECURITY GRANT PROGRAM (HSGP)-
PROGRAM SPECIFIC ASSURANCES/ CERTIFICATIONS
21. Acknowledgment of Federal Funding from DHS
All recipients must acknowledge their use of federal funding when issuing statements,
press releases, requests for proposals, bid invitations, and other documents describing
projects or programs funded in whole or in part with federal funds .
22. Activities Conducted Abroad
All recipients must ensure that project activities carried on outside the United States
are coordinated as necessary with appropriate government authorities and that
appropriate licenses, permits, or approvals are obtained .
23. Best Practices for Collection and Use of Personally Identifiable Information (PII)
OHS defines personally identifiable information (PII) as any information that permits the
identity of an individual to be directly or indirectly inferred, including any information
that is linked or linkable to that individual. All recipients who collect PII are required to
have a publically-available privacy policy that describes standards on the usage and
maintenance of PII they collect. Recipients may also find the DHS Privacy Impact
Assessments: Privacy Guidance and Privacy template a useful resource respectively.
24. Copyright
All recipients must affix the applicable copyright notices of 17 U.S.C. §§ 401 or 402 and
an acknowledgement of U.S. Government sponsorship (including the award number)
to any work first produced under federal financial assistance awards.
Page 10 of 14 Initials $_
CalOES
GOV ERNOR 'S OFF ICE
OF E MERGENCY SERVICES
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
25. Duplication of Benefits
Any cost allocable to a particular federal financial assistance award provided for in
2 C.F.R. Part 200, Subpart E may not be charged to other federal financial assistance
awards to overcome fund deficiencies, to avoid restrictions imposed by federal
statutes, regulations, or federal financial assistance award terms and conditions, or for
other reasons. However, these prohibitions would not preclude recipients from shifting
costs that are allowable under two or more awards in accordance with existing
federal statutes, regulations, or the federal financial assistance award terms and
conditions.
26. Energy Policy and Conservation Act
All recipients must comply with the requirements of 42 U.S .C. § 6201 which contain
policies relating to energy efficiency that are defined in the state energy
conservation plan isswed in compliance with this Act.
27. Federal Debt Status
All recipients are required to be non-delinquent in their repayment of any federal
debt. Examples of relevant debt include delinquent payroll and other taxes, audit
disallowances, and benefit overpayments. See 0MB Circular A-129.
28. Fly America Act of 1974
All recipients must comply with Preference for U.S. Flag Air Carriers: (air carriers
holding certificates under 49 U.S.C. § 41102) for international air transportation of
people and property to the extent that such service is available, in accordance with
the International Air Transportation Fair Competitive Practices Act of 197 4 (49 U.S.C. §
40118) and the interpretative guidelines issued by the Comptroller General of the
United States in the March 31, 1981, amendment to Comptroller General Decision B-
138942 .
29. Hotel and Motel Fire Safety Act of 1990
In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, all
Applicants must ensure that all conference, meeting, convention, or training space
funded in whole or in part with federal funds complies with the fire prevention and
control guidelines of the Federal Fire Prevention and Control Act of 197 4, as
amended, 15 U.S.C . § 2225a.
~age 11 of 14 lnitials _S_g_
CalOES
OOV E:R .'NOR 'S OFFICE
OF EMERGEN CY SERV ICE .S
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
30. Non-supplanting Requirement
All recipients who receive federal financial assistance awards made under programs
that prohibit supplanting by law must ensure that federal funds do not replace
(supplant) funds that have been budgeted for the same purpose through non-
federal sources.
31. Patents and Intellectual Property Rights
Unless otherwise provided by law, recipients are subject to the Bayh-Dole Act, Pub. L.
No. 96-517, as amended, and codified in 35 U.S.C. § 200 et seq. All recipients are
subject to the specific requirements governing the development, reporting, and
disposition of rights to inventions and patents resulting from financ ial assistance
awards located at 37 C.F.R . Part 401 and the standard patent rights clause located
at 37 C.F.R. § 401.14.
32. SAFECOM
All recipients who receive federal financial assistance awards made under programs
that provide emergency communication equipment and its related activities must
comply with the SAFECOM Guidance for Emergency Commun ication Grants,
including provisions on technical standards that ensure and enhance interoperable
communications.
33. Terrorist Financing
All recipients must comply with Executive Order 13224 and U.S. law that prohibit
transactions with, and the provisions of resources and support to, individuals and
organizations assoc iated with terrorism. Recipients are legally responsible to ensure
compliance with the Order and laws.
34. Reporting of Matters Related to Recipient Integrity and Performance
If the total value of the recipient's currently active grants, cooperative agreements,
and procurement contracts from all federal assistance offices exceeds $10,000,000 for
any period of time during the period of performance of this federal financial
assistance award, you must comply with the requirements set forth in the
government-wide Award Term and Condition for Recipient Integrity and
Performance Matters located at 2 C.F.R. Part 200, Appendix XII , the full text of which is
incorporated here by reference in the award terms and conditions.
Page 12 of 14 Initials ~
CalOES
GOVERNOR 'S OFF IC E
01! EMERGENCY SERVICES
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
35. USA Patriot Act of 2001
All recipients must comply with requirements of the Uniting and Strengthening
America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism
Act (USA PATRIOT Act), which amends 18 U.S.C. §§ 175-175c .
36. Use of DHS Seal, Logo, and Flags
All recipients must obtain permission from their OHS Financial Assistance Office, prior
to using the OHS seal(s), logos, crests or reproductions of flags or likenesses of OHS
agency officials, including use of the United States Coast Guard seal , logo, crests or
reproductions of flags or likenesses of Coast Guard officials.
Page 13 of 14 Initials ~
CalOES
G1)V£AkOR 'S OFFICE
OF E MERGENCY SER VI CES
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
IMPORTANT
The purpose of the assurance is to obtain federal and state financial assistance ,
including any and all federal and state grants, loans, reimbursement, contracts, etc. The
Applicant recognizes and agrees that state financial assistance will be extended based
on the representations made in this assurance. This assurance is binding on the
Applicant, its successors, transferees, assignees, etc. Failure to comply with any of the
above assurances may result in suspension, termination, or reduction of grant funds.
All appropriate documentation , as outlined above, must be maintained on file by the
Applicant and available for Cal OES or public scrutiny upon request. Failure to comply
with these requirements may result in suspension of payments under the grant or
termination of the grant or both and the subrecipient may be ineligible for award of any
future grants if the Cal OES determines that any of the following has occurred: (1) the
recipient has made false certification, or (2) violates the certification by failing to carry
out the requirements as noted above.
All of the language contained within this document must be included in the award
documents for all subawards at all tiers. All recipients are bound by the Department of
Homeland Security Standard Terms and Conditions 2020, Version 10.1, hereby
incorporated by reference, which can be found at:
https ://www.dhs.gov/publication/fyl 5-dhs-standard-terms-and-conditions .
The undersigned represents that he/she is authorized to enter into this agreement for and
on behalf of the Applicant.
County of Fresno Subrecipient: ____________________ __.._,_ ______ _
Steve Brandau Signature of Authorized Agent: ___________ _._ ________ _
Printed Name of Authorized Agent: -----~----~-~--~ __ u... ______ _
Chairman of the Board of Supervisors of the
Title: ___ c_o_u_nt_y_o_f F_r_es_n_o ___________ Date: ctJ \ '\ \ "2,02,\
ATTEST:
BERNICE E. SEIDEL
Clerk of the Board of Supervisors
County of Fresno , State of California
By cj.Ae..•, ~ Deputy
Page 14 of 14 Initials ~
CalOES
GOVERNOR 'S OFFICE
OF EMERGENCY SERVICES
Federal Funding Accounting and Transparency Act (FFATA)
Financial Disclosure
Public Law (PL) 109-282 Federal Funding Accountability and Transparency Act of 2006,
as amended by Section 6202(a) of the Government Funding Transparency Act of 2008
(PL 110-252), which is outlined in the Federal Emergency Management Agency, Grant
Programs Directorate Information Bulletin No. 350 .
As defined by the Office of Management Budget, the following are subject to FFATA
reporting requirements:
1. All new federal awards of $25,000 or more as of October 1, 2010 .
NOTE: Cal OES reports on this requirement in the Federal Funding Accountability
and Transparency Act Subaward Reporting System (FSRS).
2. The Total Compensation and Names of the top five executive, if the
Subrecipient in the preceding year received :
a . 80 percent or more of its annual gross revenues in Federal Awards; and
b. $25 ,000,000 or more in annual gross revenues from Federal awards; and
c. The public does not have access to information about the compensation of
the senior executives of the entity.
Subrecipients are required to provide the Executive compensation information in
the below chart, if applicable .
Executive Name Title Annual Annual Dollar Total
Salarv Value of Benefits Compensation
0
0
0
0
0
IX Not subject to the Executive Compensation requirement of the FFATA Financial
Disclosure.
Page 1 of 2 Initials$
CalOES
GOVERNOR 'S OFF ICE
OF EME RGENCY SERVICES
Federal Funding Accounting and Transparency Act (FFATA)
Financial Disclosure
The undersigned represents that he/she is authorized to enter into this agreement for
and on behalf of the Applicant.
County of Fresno
Subrecipient: -------------------"T+--f----------
Printed Name of Authorized Agent: _______ s_te_ve_Br_a_nd_a_u ________ _
Chairman of the Board of Supervisors
Title: of the County of Fresno Date: Q\q I aoa-,
Page 2 of 2
ATTEST:
BERNICE E. SEIDEL
Clerk of the Board of Supervisors
County of Fresno , State of California
By ct/p .•;~ Deputy
Initials s.P
CalOES
GOV E RN OR 'S OFF I CE
OF E M ERGE NCY SER.V I CES
Certification Regarding Lobbying
Certification for Contracts, Grants, Loans, and Cooperative Agreements
The undersigned certifies , to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on
behalf of the undersigned, to any person for influencing or attempting to
influence an officer or employee of an agency, a Member of Congress ,
an officer or employee of Congress, or an employee of a Member of
Congress in connection with the award ing of any Federal contract, the
making of any Federal grant, the making of any Federal loan, the entering
into of any cooperative agreement, and the extension , continuation ,
renewal, amendment, or modification of any Federal contract, grant,
loan, or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will
be paid to any person for influencing or attempting to influence an officer
or employee of any agency, a Member of Congress , an officer or
employee of Congress, or an employee of a Member of Congress in
connec t ion with this Federal contract, grant, loan, or cooperative
agreement, the unders igned shall complete and submit Standard Form -
LLL , 'Disclosure of Lobbying Activities ,' in accordance w ith its instructions.
3. The undersigned shall require that the language of th is certification be
included in the award documents for all subawards at al l tiers (including
subcontracts, subgrants, and contracts under grants , loans , and
cooperative agreements) and that all subrecipients shall certify and
disclose accordingly.
Th is certification is a material representation of fact upon which rel iance was
placed when this transaction was made or entered into. Subm ission of this
certification is a prerequisite for making or entering into this transaction imposed
by section 1352, title 31, U.S. Code . Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10 ,000 and not
more than $100,000 for each such failure .
Page 1 of 2 In it ials ~
CalOES
GOVERNOR 'S Ol'F ICE
OF EM ERO ENCY SERVICES
Certification Regarding Lobbying
The Subrecipient, as identified below, certifies or affirms the truthfulness and
accuracy of each statement of its certification and d isclosure, if any. In
addition, the Sub recipient understands and agrees that the provisions of 31
U.S.C. Chap . 38, Administrative Remedies for False Claims and Statements, apply
to this certification and disclosure , if any.
County of Fresno Subrecipient: ____________________________ _
Printed Name of Authorized Agent: _____ s_te_ve_B_ra_n_da_u ________ _
Chairman of the Board of Supervisors of
Title: the County of Fresno Date: ---=~-\ g---<-+-1 oo.?~a......,,'---
ATTEST:
BERNICE E . SEIDEL
Clerk of the Board of Supervisors
County of Fresno , State of California
By d L ~ L d
Page 2 of 2
Deputy
lnitials __Sl8.
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
SUBRECIPIENT GRANTS MANAGEMENT ASSESSMENT
Subrecipient County of Fresno Duns# 556197655 FIPS# 019-00000
Disaster/Program Title: _Ho_m_e_la_n_d _Se_c_ur_ity'---G_r_a_nt ___________________ _
Performance Period: 09101120 to 05/3 1/23 Subawa.rd Amount Requested: $1 ,119 ,546
Type of Non-Federal Entity (Check Box):• State Gov. 0 Local Gov. 0 JPA • Non-Profit •Tr ibe
Per Title 2 CFR § 200 .331 , Cal OES is required to evalua te the risk of noncompl iance wi t h federal
statutes, regulations and grant terms and conditions posed by each subrecip ient of pass-
through funding . This assessmen t is made in order to determin e and provide an appropria t e
level of technical assistance , training , and grant oversi g h t t o subrecipients for the award
referenced above.
The following are questions related to your organization's experience in the management of
federal grant awards. This questionna ire must be completed and returned w it h your grant
application materials .
For purposes of completing this questionnaire, grant manager is the individual who has primary
responsibility for day-t o-day administration of the grant, bookkeeper/accounting st aff means
the individual who has responsibi lity for reviewing and determining expenditures to be charged
to the grant award, and organization refers to the subrecipient applying for the award, and/or
the governmental implementing agency, as applicable.
Assessment Fact ors Resp o nse
1. How many years of experience does your current grant manager have >5 years
manaqinq qrants?
2 . How many years of experience does your current bookkeeper/accounting >5 years
staff have managing grants?
3. How many grants does your organization currently receive? 3-10 grants
4 . What is the approximate total dollar amount of all grants your organization
receives? $4,500 ,000
5. Are individual staff members ass igned to work on multiple grants? Yes
6. Do you use timesheets to track the t ime staff spend work ing on specific Yes activities/projects?
7. How often does your organization have a financial audit? Periodically
8. Has your organization received any audit findings in the last three years? No
9 . Do you have a written plan to charge costs to grants? Yes
10. Do you have written procurement policies? Yes
11. Do you get multiple quotes or bids when buying items or services? Always
12. How many years do you maintain receipts , deposits , cancelled checks ,
>5 years invoices, etc.?
13 . Do you have procedures to monitor grant funds passed through to other Yes entities?
C e rtifica tion : This is to certify that, to the best of our knowledge and belief, the data furnished
above is ac oorate, complete and current.
Sig natu~ge nt) Da te: 0210912021
Prin t Nam~ and Title: Steve Brandau /Chairman of the Board of Supervisors Ph o ne Num ber:
Cal OES Staff Only: SUBAWARD #
Subrec ipient Gran
6~q.,. ~00., ~'h~
ATTEST:
BE RNICE E. SEIDEL
Clerk of the Board of Sup e rvisors
Co un ~resn,o , State of California
By i\.1J,..., ~ Deputy
02
SB
20LA0352-00
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
Position Signature Printed Name Title Phone Email
County Public Health Officer Daniel Lynch Division Manager (559) 600-3387 dlynch@fresnocountyca.gov
County Fire Chief Mark Johnson Fire Chief (559) 493-4300 Mark.A.Johnson@fire.ca.gov
Municipal Fire Chief John Binaski Fire Chief (559) 324-2260 johnbi@ci.clovis.ca.us
County Sheriff Tom Gattie Assistant Sheriff (559) 600-8136 tgattie@fresnosheriff.org
Chief of Police Phillip Cooley Deputy Chief (559) 621-2201 Phillip.cooley@fresno.gov
Additional Position (Optional)
Additional Position (Optional)
Salutation Authorized Agent's Name Title Mailing Address City State Zip Phone Email
Mr.David Pomaville Director P.O. Box 11867 Fresno CA 00009-3775 559-600-4065 dpomaville@co.fresno.ca.us
Mr.David Luchini Assistant Director P.O. Box 11867 Fresno CA 00009-3775 559-600-4065 dluchini@fresnocountyca.gov
Mr.Steve Brandau Chairman, Board of Supervisors P.O. Box 11867 Fresno CA 00009-3775 559-600-4000 District2@fresnocountyca.gov
Salutation Contact's Name Title Mailing Address City State Zip Phone Email
Mr. Gilbert Torres Staff Analyst P.O. Box 11867 Fresno CA 00009-3775 559-600-3483 gitorres@fresnocountyca.gov
Mr. Ken Austin Emergency Manager P.O. Box 11867 Fresno CA 00009-3775 559-600-4068 kaustin@fresnocountyca.gov
AUTHORIZED BODY OF 5 - SIGNATURE AND CONTACT INFORMATION
County of Fresno
NOTE: Unauthorized alterations will delay the approval of this request.
Additional Authorized Agents Contact Information
Authorized Body of 5 Signatures and Contact Information
HSGP FMFW v1.20.2 - 2020 2 of 18 Authorized Body of 5
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
Initials / Date
(Program Rep)
IJ State
Goal
Direct /
Subaward
Project
No.
Project
Title
Project
Description
Funding
Source Discipline Solution
Area
Core
Capabilities
Capability
Building
Deployable /
Shareable
Supports Previous
Award
Investment?
Total
Budgeted
Cost
Previously
Approved
Amount
Amount
This Request
Total
Approved
Remaining
Balance
Percentage
Expended
$1,119,546 $1,119,546
IJ #06 Goal #4 Direct 001 Grant Admin
Fresno OA will utilize FY 2020 HSGP funds to
carry out it's grant management activities.
It is the Op Area's goal to develop a
standardized inventory tracking system
that all local agencies receiving grant
funds can access and update.
HSGP-SHSP PH M&A Planning Sustain Shareable No 55,977 $55,977
IJ #06 Goal #4 Direct 002 Indirect Cost Indirect Cost HSGP-SHSP PH Indirect Planning Sustain Shareable No 5,597 $5,597
IJ #04 Goal #6 Subaward 003 Respirators, full-face pieces,
Closed-Circuit, Self-contained
Requesting to purchase Respirators, full-
face pieces, Closed-Circuit, Self-
contained for The Fresno County
emergency response team. The new
respirators will allow Hazmat team to build
a cache for response to all hazards
throughout the operational area. Items in
this project will meet NIOSH standards to
protect workers in All hazradous
envorinments that can be can be
Immediately Dangerous to Life and Health.
THere are many dieffernt types of masks
crethed for dofferent types of biological of
chemical hazards. So, The face
masks/filters purchased will be for specific
hazards and may need to fit tested by a
certified technician and equipment. SCIP
GOAL 3
HSGP-SHSP HM Equipment
Environmental
Response / Health
and Safety
Build Deployable No 2,000 $2,000
IJ #04 Goal #6 Subaward 004 Equipment maintenance
Equipment Maintenance on
equipment/vehicle for first responders and
HAZMAT team. The purpose is to maintain
and enhance existing field detection
capabilities and methods for the rapid
identification of unknown substances to
ensure responder and public safety,
Including replacement of supplies used
during the kits to identify unknown
substances. Reagents, pipettes, test tubes,
etc, are used consistently during the
identification process, which will also need
to be replaced. Smith’s Detection
equipment – ACE-ID and HazMatID Elite,
both will have their chemical libraries
enhanced to field detect a wider range of
chemicals mainly the Fentanyl which we
have seen an increase in activity over the
last 2 years. Standard manufacturer
recommended calibrations for
combustible gas indicators and photo
ionization detectors to insure they are
operating and reading correctly.
HSGP-SHSP HM Equipment Critical
Transportation Sustain N/A No 18,000 $18,000
IJ #05 Goal #7 Subaward 005 Equipment, Training/Casualty
Simulation
Equipment, Training/Casualty
Simulation.Life-like human body replicas
that enable medical practitioners to train
in various scenarios to provide gap in
surge capacity necessary for CBRNE
including terrorism response. Training is for
new staff due to staff turnover and
retraining of current staff to maintain skills.
HSGP-SHSP EMS Equipment
Public Health,
Healthcare, and
Emergency Medical
Services
Build Shareable No 54,023 $54,023
IJ #06 Goal #4 Subaward 006 Portable radios
Portable Radios, Base Radio systems and
Repeaters SCIP GOAL 3. The radios and
the repeaters will Provide EMS the
necessary equipment to adequately
communicate between multiple
disciplines/agencies. Ems agency will need
to purchase the radios that have different
signal bands in order to pick up different
types of frequencies, adding to the
diversity of communications systems.
Including Redundant Paths and Physical
Routes, and Switching and packet re-
route capabilities.
HSGP-SHSP EMS Equipment Operational
Communications Build Deployable No 188,000 $188,000
PROJECT LEDGER
Initial Application
NOTE: Unauthorized alterations will delay the approval of this request.
Ledger TypeCounty of Fresno
Approval
(Cal OES ONLY)
05/31/2023
09/01/2020
Date
Request #
POP Start Date
POP End Date
HSGP FMFW v1.20.2 - 2020 3 of 18 Project Ledger
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
IJ State
Goal
Direct /
Subaward
Project
No.
Project
Title
Project
Description
Funding
Source Discipline Solution
Area
Core
Capabilities
Capability
Building
Deployable /
Shareable
Supports Previous
Award
Investment?
Total
Budgeted
Cost
Previously
Approved
Amount
Amount
This Request
Total
Approved
Remaining
Balance
Percentage
Expended
$1,119,546 $1,119,546
IJ #04 Goal #6 Subaward 007 CBRNE search and Rescue
Equipment
Purchase of CBRNE equipment for Fire
Safety staff to be used as search and
rescue equipment and improve response
and recovery capabilities during incidents.
Items include ,Thermal imaging cameras,
combi tool and battery powered fans for
the fire safety teams. Without this source
of funding, equipment may not get
purchased. SCIP GOAL 3
HSGP-SHSP FS Equipment Mass Search and
Rescue Operations Build Deployable No 120,300 $120,300
IJ #06 Goal #4 Subaward 008 Communications Upgrades
Radios will Provide the necessary
equipment to adequately communicate
between multiple disciplines/agencies.
Multi Band Portable radio w/ Vote Scan
Capability (10), Mobile Radios (1), Portable
Radios (33). These Radios with different
frequencies will fire agenncies will need to
purchase the radios that have different
signal bands in order to pick up different
types of frequencies, adding to the
diversity of communications systems that is
not currently available. SCIP GOAL 3
HSGP-SHSP FS Equipment Operational
Communications Build Deployable No 122,068 $122,068
IJ #04 Goal #6 Subaward 009 Personal Protective Equipment
Project will provide PPE for fire service staff
to use during incidents and allowing them
to repond while being protected. PPE in
this project includes a variety of new and
critical equipment that is not currently
available in cache Including, Purchase of
specialized personal protective gear to
improve response to CBRNE and all
hazards within the operational area. Some
of the items in this catgory will be used to
assist Law enforcement during incidents.
HSGP-SHSP FS Equipment Mass Search and
Rescue Operations Build Deployable No 10,330 $10,330
IJ #06 Goal #4 Subaward 010 Portable Radio upgrade
project
Current radios do not have the most
current and most versatile radio receiving
capabilities. Radio project will provide the
necessary equipment to adequately
communicate between multiple
disciplines/agencies. The multi-agency
Law enforcement discipline will be
purchasing Multi-Channel digital radios
that are versatile in various elevations and
terrains. The radios will be p25 compliant.
New radios will have variable frequencies
in order to receive the best signal. SCIP
GOAL 3
HSGP-SHSP LE Equipment Operational
Communications Build Deployable No 113,542 $113,542
IJ #02 Goal #2 Subaward 011 Equipment, Law Enforcement
Surveillance
Requesting for Municipal Police
departments to begin a video
infrastructure protection project. This
project will allow the use of mobile and
fixed video surveillance cameras to help
protect identified critical infrastructure
sites. The video will be stored and
monitored at their respective
Headquarters/sites with the ability to pan
tilt and zoom cameras as needed.
HSGP-SHSP LE Equipment Physical Protective
Measures Build N/A No 14,142 $14,142
IJ #06 Goal #4 Subaward 012 Communications upgrades for
Law enforcement
Latops and tablets for law enforcement to
use during incidents for reporting.
Currently, the Administrative staff have no
mobile computer capability. When a
critical incident occurs, this law
enforcement officer will deploy and needs
to access pertinent enforcement-sensitive
databases that he has authorization for,
but no ability to use in the field. SCIP GOAL
3
HSGP-SHSP LE Equipment Intelligence and
Information Sharing Build Deployable No 3,500 $3,500
IJ #02 Goal #2 Subaward 013 Video Assesment System
The Fresno Sheriff's Office is continuing to
build out its multi-year video infrastructure
protection project. The cameras will be
used as a terrorist threat protective
measure. This project will allow the use of
mobile and fixed video surveillance
cameras to help protect identified critical
infrastructure sites within the 6,000 square
miles of Fresno County. The video will be
stored and monitored at Sheriff's
Headquarters with the ability to pan tilt
and zoom cameras as needed.
HSGP-SHSP LE Equipment Physical Protective
Measures Build N/A FY17; IJ#2 147,790 $147,790
HSGP FMFW v1.20.2 - 2020 4 of 18 Project Ledger
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
IJ State
Goal
Direct /
Subaward
Project
No.
Project
Title
Project
Description
Funding
Source Discipline Solution
Area
Core
Capabilities
Capability
Building
Deployable /
Shareable
Supports Previous
Award
Investment?
Total
Budgeted
Cost
Previously
Approved
Amount
Amount
This Request
Total
Approved
Remaining
Balance
Percentage
Expended
$1,119,546 $1,119,546
IJ #06 Goal #4 Subaward 014 Bomb disabling equipment
Operational equipment for disabling
Improvised Explosive Devices. The Fresno
Sheriff's Office needs to continue
equipping it's EOD team with modern
equipment to further it's CBRNE detection,
identification and mitigation capabilities.
The specialized tools and equipment are
often times rendered inoperative after
training or field deployment. Our goal is to
have the ability to replace or augment
equipment as necessary. (Sheriff
department).
HSGP-SHSP LE Equipment
On-scene Security,
Protection, and Law
Enforcement
Build Deployable No 36,000 $36,000
IJ #02 Goal #2 Subaward 015 Video Infrastructure Training
Video Infrastructure Protection Program
grant manager/administrator. Training
included for the overall grant
management unit. The training is provided
by the California Peace officers
association, which provides relevant and
up-to-date training to the law
enforcement, legal and public safety
professions throughout the state of
Californiaanlatest including video
technology. Training is needed to train
new administration staff due to staff
turnover including refreshing current staff
with any updates. The training is provided
by COPSWEST.
HSGP-SHSP LE Organization
On-scene Security,
Protection, and Law
Enforcement
Sustain N/A No 20,000 $20,000
IJ #04 Goal #6 Subaward 016 Equipment Training
Equipment training for the Emergency
Response team will be focused on the
upgrades to mobile lab for HAZMAT team.
HAZMAT team or identified staff will be
trained on any updates to chemical
library. (TBD)
HSGP-SHSP HM Training
Environmental
Response / Health
and Safety
Sustain N/A No 15,000 $15,000
IJ #04 Goal #6 Subaward 017
Critical infrastructure
protection and mitigation
training
Law Enforcement specialized training
related to the specified investment
justification for critical infrastructure
protection and explosive mitigation. the
training will provide specialized team
training and will allow Sheriff's departmet
to maintain the appropriate amount of
staff trained to respond during incidents
such as a terrorist incident that will result in
protection of critical infrastructure within
the operational area.
HSGP-SHSP LE Training
Long-term
Vulnerability
Reduction
Sustain N/A No 5,000 $5,000
IJ #01 Goal #1 Subaward 018 Rural Fire Department
Equipment Radio Project
Equipment will fill the lack of radio
communications with multijurisdiction
communications response and recovery
events, including terrorism events by
working with Federal agencies and local
lae enfocement agencies.Upgrading
current Analog Radio Repeaters, with
modern Digital Capable Repeaters, will
allow Fresno
County Fire to transition to Digital
Communications. Having the Repeaters
capable of Digital is the first
step to the secure communications
network. Digital Radio, has special
electronic coding that allows
encryption also, which secures the
communications even more. By staying
with these style repeaters,
it eliminates the need for IP connected
communication equipment. Other styles
of radio network
would require connection through IP
based communications.
HSGP-SHSP FS Equipment Operational
Communications Build Deployable No 132,300 $132,300
IJ #03 Goal #3 Subaward 019 Security E-mail gateway
Software
Project provides secure gateway (SEGs) to
provide basic messaging transfer agent
functions: inbound filtering of spam,
phishing, malicious and marketing emails;
and outbound data loss prevention (DLP)
and email encryption. Project includes
secure gateway for all county
departments including the County
elections office
HSGP-SHSP PH Equipment Cybersecurity Build Deployable No $55,977 $55,977
HSGP FMFW v1.20.2 - 2020 5 of 18 Project Ledger
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
IJ State
Goal
Direct /
Subaward
Project
No.
Project
Title
Project
Description
Funding
Source Discipline Solution
Area
Core
Capabilities
Capability
Building
Deployable /
Shareable
Supports Previous
Award
Investment?
Total
Budgeted
Cost
Previously
Approved
Amount
Amount
This Request
Total
Approved
Remaining
Balance
Percentage
Expended
$1,119,546 $1,119,546
HSGP FMFW v1.20.2 - 2020 6 of 18 Project Ledger
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
Ledger Type
Date
Request #
Approval
Cal OES ONLY
Initials / Date
(Program Rep)
Project
No.
Direct /
Subaward
Planning
Activity
Funding
Source Discipline Solution Area
Sub-Category
Expenditure
Category
Final
Product
Noncompetitive
Procurement
Over $250K
Budgeted
Cost
Previously
Approved
Amount
Amount
This Request
Reimbursement
Request #
Total
Approved
Remaining
Balance
PLANNING
County of Fresno NOTE: Unauthorized alterations will delay the approval of this request.
HSGP FMFW v1.20.2 - 2020 7 of 18 Planning
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
Ledger Type
Date
Request #
Approval
Cal OES ONLY
Date & Initials
(Program Rep)
Project
No.
Direct /
Subaward Organization Funding
Source Discipline Solution Area
Sub-Category
Expenditure
Category Detail Certification
on File
Budgeted
Cost
Previously
Approved
Amount
Amount
This Request
Reimbursement
Request #
Total
Approved
Remaining
Balance
$20,000 $20,000
015 Subaward
Video Infrastructure Protection
Program grant
manager/administrator
HSGP-SHSP LE Equip / Resource /
Project Mgt Staff Staffing $20,000 $20,000
County of Fresno
ORGANIZATION
Initial Application
NOTE: Unauthorized alterations will delay the approval of this request.
HSGP FMFW v1.20.2 - 2020 8 of 18 Organization
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
Ledger Type
Date
Request #
Approval
(Cal OES ONLY)
Initials / Date
(Program Rep)
Project
No.
Equipment Description
(include Quantity)AEL#AEL
Title
Funding
Source Discipline Solution Area
Sub-Category
Deployable/
Shareable
Invoice
Number Vendor ID Tag
Number
Condition &
Disposition
Deployed
Location
Acquisition
Date
Noncompetitive
Procurement
over $250k
Hold
Trigger
Approval
Date
Budgeted
Cost
Previously
Approved
Amount
Amount
This Request
Reimbursement
Request #
Total
Approved
Remaining
Balance
$1,017,972 $1,017,972
003
Respirators, full-face pieces,
Closed-Circuit, Self-
contained
01AR-01-SCCC
Respirator, full-face
piece, Closed-
Circuit, Self-
contained
HSGP-SHSP HM Personal Protective
Equipment Deployable No $2,000 $2,000
004 Equipment maintenance 21GN-00-MAIN Equipment
Maintenance HSGP-SHSP HM Maintenance &
Sustainment N/A No $18,000 $18,000
005 Equipment, Training/Casualty
Simulation 09TR-01-CSIM
Equipment,
Training/Casualty
Simulation
HSGP-SHSP EMS Medical Shareable No $54,023 $54,023
006 Portable radios (5)06CP-01-PORT Portable Radios HSGP-SHSP EMS
Interoperable
Communications
Equipment
Deployable No $17,500 $17,500
006 Portable Radio Base (2)06CP-01-BASE Base Radio System HSGP-SHSP EMS
Interoperable
Communications
Equipment
N/A No $120,000 $120,000
006 Repeaters 06CP-01-REPT Reapeaters HSGP-SHSP EMS
Interoperable
Communications
Equipment
N/A No $50,500 $50,500
007 Utility Vehicle 12VE-00-SPEC Vehicle, Spec.
Emergency Mngt. HSGP-SHSP FS CBRNE Search and
Rescue Equipment Deployable No $20,000 $20,000
007 Rescue Struts (various sizes)03SR-01-SHOR Equipment / System,
Shoring HSGP-SHSP FS CBRNE Search and
Rescue Equipment Deployable No $18,000 $18,000
007 Wolf Pack Web Gear (4)19GN-00-BGPK Bags / Packs HSGP-SHSP FS CBRNE Search and
Rescue Equipment Deployable No $1,400 $1,400
007 Physio - Monitors 03OE-04-HSMN Monitor, Heat Stress HSGP-SHSP FS CBRNE Search and
Rescue Equipment Deployable No $35,000 $35,000
007 Bonding Kit 03OE-04-GRRD Rod, Copper
Grounding HSGP-SHSP FS CBRNE Search and
Rescue Equipment Deployable No $20,000 $20,000
008 Multi Band Portable radio w/
Vote Scan Capability (10)06CP-01 PORT Radio, Portable HSGP-SHSP FS
Interoperable
Communications
Equipment
Deployable No $31,600 $31,600
009 Ballistic Helmets (6)01LE-01-HLMT Helmets, Ballistic HSGP-SHSP FS Personal Protective
Equipment Deployable No $3,135 $3,135
007 Optics, Thermal Imaging
and/or Light Amplification 03OE-02-TILA
Optics, Thermal
Imaging and/or Light
Amplification
HSGP-SHSP FS CBRNE Search and
Rescue Equipment Deployable No $3,200 $3,200
009 30 Minute Air Cylinders (4-9) 01AR-01-SCBA Spare Air Cylinders HSGP-SHSP FS Personal Protective
Equipment Deployable No $3,995 $3,995
008 Portable Radios (30)06CP-01-PORT Portable Radios HSGP-SHSP FS
Interoperable
Communications
Equipment
Deployable No $82,268 $82,268
007 Combi-Tool (1)03SR-02-TPEL Tools, Power, Electric HSGP-SHSP FS CBRNE Search and
Rescue Equipment Deployable No $10,100 $10,100
007 Battery Powered Fan (1)19GN-00-FANV
Fan,
Cooling/Heating/Ve
ntilation
HSGP-SHSP FS CBRNE Search and
Rescue Equipment Deployable No $4,800 $4,800
007 Thermal Imaging Camera (1)03OE-02-TILA
Optics, Thermal
Imaging and/or Light
Amplification
HSGP-SHSP FS CBRNE Search and
Rescue Equipment Deployable No $7,800 $7,800
008 Mobile Radios (1)06CP-01-MOBL Radio, Mobile HSGP-SHSP FS
Interoperable
Communications
Equipment
Deployable No $2,800 $2,800
008 Portable Radios (3)06CP-01-PORT Radio, Portable HSGP-SHSP FS
Interoperable
Communications
Equipment
Deployable No $5,400 $5,400
009 (12) pairs of gloves 01UR-01-GLOV
Gloves, Rescue and
Recovery,
Protective, Technical
Rescue Incidents,
NFPA 1951
HSGP-SHSP FS Personal Protective
Equipment Deployable No $800 $800
009 (12) Pants, (12) Jackets 01UR-01-GARM
Garment, Rescue
and Recovery,
Protective, Technical
Rescue Incidents,
NFPA 1951
HSGP-SHSP FS Personal Protective
Equipment Deployable No $2,000 $2,000
009 (4) Headlamps 03OE-04-LTHE
Light, Hand-Held or
Helmet-Mounted
Illumination
HSGP-SHSP FS Personal Protective
Equipment Deployable No $400 $400
018 Digital Radio Repeaters 06CP-01-REPT Repeaters HSGP-SHSP FS
Interoperable
Communications
Equipment
Deployable No $65,000 $65,000
018 Mobile Radios 06CP-01-MOBL Radio, Mobile HSGP-SHSP FS
Interoperable
Communications
Equipment
Deployable No $34,000 $34,000
018 Handheld Radios 06CP-01-PORT Radio, Portable HSGP-SHSP FS
Interoperable
Communications
Equipment
Deployable No $33,300 $33,300
010 Mobile Radios (50)06CP-01-PORT Radio, Portable HSGP-SHSP LE
Interoperable
Communications
Equipment
Deployable No $100,000 $100,000
010 ALL-BAND P25 PORTABLE
RADIO 06CP-01-PORT Radio, Portable HSGP-SHSP LE
Interoperable
Communications
Equipment
Deployable No $5,642 $5,642
011 Cameras and associated
equipment (2)04MD-01-VCAM Camera, Video HSGP-SHSP LE
Physical Security
Enhancement
Equipment
N/A No $5,642 $5,642
011 Video cameras (4)14SW-01-VIDA Systems, Video
Assesment, Security HSGP-SHSP LE
Physical Security
Enhancement
Equipment
N/A No $4,500 $4,500
012 Laptop computer (1)04HW-01-INHW
Hardware,
Computer,
Integrated
HSGP-SHSP LE Information
Technology Deployable No $2,500 $2,500
012 Portable Tablets (2)04HW-01-INHW
Hardware,
Computer,
Integrated
HSGP-SHSP LE Information
Technology Deployable No $1,000 $1,000
011 Night Vision Monocular (1)13LE-00-SURV
Equipment, Law
Enforcement
Surveillance
HSGP-SHSP LE
Terrorism Incident
Prevention
Equipment
Deployable No $4,000 $4,000
010 Portable 2-way Radio 06CP-01-PORT Individual Portable
Radio HSGP-SHSP LE
Interoperable
Communications
Equipment
Deployable No $7,900 $7,900
EQUIPMENT
NOTE: Unauthorized alterations will delay the approval of this request.
County of Fresno Initial Application
HSGP FMFW v1.20.2 - 2020 9 of 18 Equipment
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
Project
No.
Equipment Description
(include Quantity)AEL#AEL
Title
Funding
Source Discipline Solution Area
Sub-Category
Deployable/
Shareable
Invoice
Number Vendor ID Tag
Number
Condition &
Disposition
Deployed
Location
Acquisition
Date
Noncompetitive
Procurement
over $250k
Hold
Trigger
Approval
Date
Budgeted
Cost
Previously
Approved
Amount
Amount
This Request
Reimbursement
Request #
Total
Approved
Remaining
Balance
$1,017,972 $1,017,972
013
Video Assesment Systems (1
system with many
components)
14SW-01-VIDA Video Assesment,
Security System HSGP-SHSP LE
Physical Security
Enhancement
Equipment
N/A No $147,790 $147,790
014
Operational equipment for
disabling Improvised
Explosive Devices
02EX-02-TLPB Tools, Bomb
Disabiling HSGP-SHSP LE
Explosive Device
Mitigation and
Remediation
Equipment
Deployable No $36,000 $36,000
019 Security E-mail gateway
Software 05HS-00-MALW
Software,
Malware/Anti-Virus
Protection
HSGP-SHSP PH
Cyber Security
Enhancement
Equipment
Shareable No $55,977 $55,977
HSGP FMFW v1.20.2 - 2020 10 of 18 Equipment
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
Ledger Type
Date
Request #
Approval
Cal OES ONLY
Date & Initials
(Program Rep)
Project
No.
Direct /
Subaward
Course
Name
Funding
Source Discipline Solution Area
Sub-Category
Expenditure
Category
Feedback
Number
Training
Activity
Total # of
Trainee(s)
Identified
Host
Noncompetitive
Procurement
EHP
Hold
EHP
Approval
Date
Budgeted
Cost
Previously
Approved
Amount
Amount
This Request
Reimbursement
Request #
Total
Approved
Remaining
Balance
$20,000 $20,000
016 Subaward Equipment Training (TBD)HSGP-SHSP HM Staff Expenses Tuition $15,000 $15,000
017 Subaward
specialized training related to
the specified investment
justification for critical
infrastructure protection and
explosive mitigation.
HSGP-SHSP LE Staff Expenses Tuition $5,000 $5,000
TRAINING
Initial ApplicationCounty of Fresno
NOTE: Unauthorized alterations will delay the approval of this request.
HSGP FMFW v1.20.2 - 2020 11 of 18 Training
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
Ledger Type
Date
Request #
Approval
Cal OES ONLY
Date & Initials
(Program Rep)
Project
No.
Direct /
Subaward
Exercise
Title
Funding
Source Discipline Solution Area
Sub-Category
Expenditure
Category
Date of
Exercise
Date AAR
Entered into
HSEEP
Exercise
Type
Identified
Host
Noncompetitive
Procurement
over $250K
EHP
Hold
EHP
Approval
Date
Budgeted
Cost
Previously
Approved
Amount
Amount
This Request
Reimbursement
Request #
Total
Approved
Remaining
Balance
EXERCISE
County of Fresno NOTE: Unauthorized alterations will delay the approval of this request.
HSGP FMFW v1.20.2 - 2020 12 of 18 Exercise
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
Ledger Type
Date
Request #
Approval
(Cal OES ONLY)
Initials / Date
(Program Rep)
Project
No.Activity Funding
Source Discipline Solution Area
Sub-Category
Expenditure
Category Detail Budgeted
Cost
Previously
Approved
Amount
Amount
This Request
Reimbursement
Request #
Total
Approved
Remaining
Balance
$55,977 $55,977
001 Grant Admin HSGP-SHSP PH Grant Admin Staff Salaries Staffing $55,977 $55,977
M&A
County of Fresno
NOTE: Unauthorized alterations will delay the approval of this request.
HSGP FMFW v1.20.2 - 2020 13 of 18 M&A
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
Ledger Type
Date
Request #
Approval
Cal OES ONLY
Initials / Date:
(Program Rep)
Project
No.Activity Funding
Source
Solution Area
Sub-Category ICR Base Rate Budgeted
Cost
Previously
Approved
Amount
Amount
This Request
Reimbursement
Request #
Total
Approved
Remaining
Balance
$5,597 $5,597
002 Indirect Cost HSGP-SHSP Facilities & Administration 10% De Minimis $5,597 $5,597
INDIRECT COSTS
NOTE: Unauthorized alterations will delay the approval of this request.
County of Fresno
HSGP FMFW v1.20.2 - 2020 14 of 18 Indirect Costs
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
Ledger Type
Date
Request #
Approval
Cal OES ONLY
Date & Initials
(Program Rep)
Project
No.
Consulting Firm /
Consultant Name
Project /
Description of Services Deliverable Solution
Area
Solution Area
Sub-Category
Expenditure
Category
Period of
Expenditure
Fee for
Deliverable
Total Salary & Benefits
Charged for this Reporting
Period
Hourly/Billing
Rate
Total Project
Hours
Reimbursement
Request #
Total Cost
Charged to Grant
CONSULTANT / CONTRACTOR
County of Fresno NOTE: Unauthorized alterations will delay the approval of this request.
HSGP FMFW v1.20.2 - 2020 15 of 18 Consultant-Contractor
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
Ledger Type
Date
Request #
Approval
Cal OES ONLY
Initials / Date
(Program Rep)
Project Employee Name Project /
Deliverable
Funding
Source Discipline Solution
Area
Solution Area
Sub-Category Dates of Payroll Period
Total Salary & Benefits
Charged for this Reporting
Period
Total Project
Hours
Reimbursement
Request #
Total Cost
Charged to Grant
PERSONNEL
NOTE: Unauthorized alterations will delay the approval of this request.County of Fresno
HSGP FMFW v1.20.2 - 2020 16 of 18 Personnel
County of Fresno This request is for a/an: CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES) AUTHORIZED AGENT NOTE: Unauthorized alterations will delay the approval of this request. IAL~·1 Supporting Information for Application, Modification, or Request for Federal Funds This claim is for costs incurred within the grant performance period. Initial Application September 1, 2020 through (Beginning Performance Period Date) (Request#) Under Penalty of Perjury, I certify that: HSGP 97.067 May 31, 2023 (Ending Performance Period Date) (Amount This Request) I am the duly authorized officer of the claimant herein. This claim is true, correct, and all expenditures were made in accordance with applicable laws, rules, regulations, and grant conditions and assurances. Statement of Certification -Authorized Agent By signing this report, I certify, to the best of my knowledge and belief, that the report is true, complete, and accurate, and that the expenditures, disbursements, and cash receipts are for the purposes and objectives set forth in the terms and conditions of the Federal award. I am aware that any false, fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal. civil or administrative penalties for fraud, false statements, false claims or otherwise. (U.S. Code Title 18, Section 1001 and Title 31, Sections 3729-3730 and 3801-3812). A ITEST: BERNICE E. SEIDEL Clerk of the Board of Supervisors County qt Fre~no, State of California I Steve Brandau By l lfJ,)J,...,J '---½K Deputy Chairman of the Board of Supervisors of the County of Fresno ntle of Authorized Agent c9\ lt\~~ Date HSGP FMFW vl .20.2 -2020 17 of 18 Auth. Agent
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
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DIRECT COSTS Total Costs Less Distorting Costs Costs Applicable to ICR
Planning -
Organization -
Training -
Exercise -
M&A -Subtotal Eligible Direct Costs ---
SUBAWARDS Total Costs Less Excluded Subaward Costs Costs Applicable to ICR
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
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-
-
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-
-
-
-
-
-
-Subtotal Eligible Subaward Costs --
-
-
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INDIRECT COSTS - SUMMARY RECAP OF COSTS CLAIMED
NOTE: Unauthorized alterations will delay the approval of this request.
County of Fresno
INDIRECT COST RATE FOR PERIOD
ICR Base
ICR PERIOD (month/yr through month/yr)
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TOTAL DIRECT COSTS
TOTAL ALLOWABLE INDIRECT COSTS
TOTAL BUDGETED INDIRECT COSTS
HSGP FMFW v1.20.2 - 2020 18 of 18 ICR Summary
Application/Agreement Between the County of Fresno and California
Governor’s Office of Emergency Services (CAL OES)
Name: FY 2020 Cal OES Homeland Security Grant Program Application/Agreement
Fund/Subclass: 0001/10000
Organization #: 56204607
Revenue Account #: 4380