HomeMy WebLinkAboutAgreement A-19-337-1 with Fresno EOC.pdfCOUNTY OF FRESNO
Fresno, CA
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AMENDMENT I TO AGREEMENT
THIS AMENDMENT I to AGREEMENT (hereinafter “Amendment”) is made and entered into this
____ day of __________, 2021, by and between the COUNTY OF FRESNO, a Political Subdivision of the
State of California, hereinafter referred to as “COUNTY,” and Fresno Economic Opportunities
Commission, a California non-profit corporation, whose address is 1900 Mariposa Mall, Suite 117,
Fresno, CA 93721, hereinafter referred to as “SUBRECIPIENT.”
WITNESSETH:
WHEREAS, COUNTY is the Administrative Entity for Homeless Emergency Aid Program (HEAP)
grant funds awarded to the Fresno Madera Continuum of Care (FMCoC) by the California Business
Consumer Services and Housing (BCSH) Agency, as authorized by SB 850 (Chapter 48, Statues of 2018)
; and
WHEREAS, the FMCoC has a need for coordinated homeless services to address the
homelessness crisis throughout the Counties of Fresno and Madera; and therefore, the COUNTY, as the
Administrative Entity for the FMCoC, and SUBRICIPIENT entered into Agreement No. 19-337, dated the
9th of July 2019, for SUBRECIPIENT to provide such services; and
WHEREAS, COUNTY is the Administrative Entity for Homeless Housing, Assistance and
Prevention (HHAP) grant funds awarded to the FMCoC, by the California Business Consumer Services
and Housing (BCSH) Agency, as authorized by AB 101; and
WHEREAS, COUNTY, for itself was awarded HHAP grant funds by the BCSH Agency; and
WHEREAS, COUNTY, as the Administrative Entity for FMCoC and for itself, and the
SUBRECIPIENT desire to amend the Agreement No. 19-337 to provide that Subrecipient shall also
provide services funded by the HHAP grant funds awarded to FMCoC and the COUNTY.
NOW, THEREFORE, in consideration of their mutual covenants, terms, and conditions herein
contained, the parties hereto agree as follows:
1. That County Agreement No. 19-337, page One (1), Section One (1) beginning with
Line Nineteen (19), with the number “1” and ending on Page Three (3), Line One (1) with the word “DSS”,
be deleted and the following inserted into its place:
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Agreement No. 19-337-1
11th May
COUNTY OF FRESNO
Fresno, CA
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“1. OBLIGATIONS
A. SUBRECECIPIENT shall perform all services and fulfill all responsibilities to provide
youth bridge housing as identified in COUNTY’s RFP No. 19-063, dated March 21, 2019, and Addendum
No. One (1) to COUNTY’s RFP No. 19-063, dated April 5, 2019, collectively hereinafter referred to as
COUNTY’s Revised RFP No. 19-063 and SUBRECIPIENT’s response to said Revised RFP, all
incorporated herein by reference and made part of this Agreement.
B. SUBRECIPIENT shall perform all services set forth in Revised Exhibit A, Summary
of Services, attached hereto and by this reference incorporated herein.
C. SUBRECIPIENT shall provide services pursuant to the staffing pattern and program
expenses detailed in Revised Exhibit B, Budget, attached hereto and by this reference incorporated
herein.
D.SUBRECIPIENT shall maintain membership in the FMCoC and participate in
Coordinated Entry throughout the term of this Agreement, as described in Revised Exhibit A. If, for any
reason, this status is not maintained, the COUNTY may terminate this Agreement pursuant to Section
Three (3) of this Agreement.
E. COUNTY, as the Administrative Entity for HEAP grant funds awarded to FMCoC,
has entered into an agreement with the State of California for HEAP funding (Agreement No. 18-HEAP-
0027), a copy of which is attached hereto as Exhibit C and is incorporated herein by this reference.
Services provided by SUBRECIPIENT under this Agreement shall be funded with HEAP funding and,
therefore, SUBRECEIPIENT shall be aware of, agree to, and comply with all State requirements
governing the use of HEAP funds; and all conditions in Exhibit C. Failure to comply with these
requirements and conditions may result in termination of this Agreement pursuant to Section Three (3) of
this Agreement. Required conditions include, but are not limited to:
1)Perform the work in accordance with Federal, State and Local housing and
building codes, as applicable.
2)Maintain at least the minimum State -required worker’s compensation for
those employees who will perform the work or any part of it.
3) Maintain, as required by law, unemployment insurance, disability insurance,
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COUNTY OF FRESNO
Fresno, CA
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and liability insurance in an amount that is reasonable to compensate any person, firm or corporation who
may be injured or damaged by the SUBRECIPIENT or any subcontractor in performing the work or any
part of it.
4)Agree to include all the terms of this Agreement and Exhibit C in each
subcontract.
F.COUNTY, on its own behalf, has entered into an agreement with the State of
California, for HHAP grant funds awarded to COUNTY (Agreement No. 20-HHAP-00096), a copy of
which is attached hereto as Exhibit D and is incorporated herein by this reference. Services provided by
SUBRECIPIENT under this Agreement shall be funding in part with HHAP funding allocated to the
COUNTY and, therefore, SUBRECIPIENT shall be aware of, agree to, and comply with all State
requirements governing the use of HHAP funds; and all conditions in Exhibit D. Failure to comply with
these requirements and conditions may result in termination of this Agreement pursuant to Section Three
(3)of this Agreement.
G. COUNTY, as the Administrative Entity for HHAP grant funds awarded to FMCoC,
has entered into an agreement with the State of California for HHAP funding (Agreement No. 20-HHAP-
00097), a copy of which is attached hereto as Exhibit E and is incorporated herein by this reference.
Services provided by SUBRECIPIENT under this Agreement shall be funded with HHAP funding and,
therefore, SUBRECIPIENT shall be aware of, agree to, and comply with all State requirements governing
the use of HHAP funds; and all conditions in Exhibit E. Failure to comply with these requirements and
conditions may result in termination of this Agreement pursuant to Section Three (3) of this Agreement.
H. In the event of any inconsistency among the documents described in Paragraphs
One (1) A, B, C, D, E, F, and G hereinabove, the inconsistency shall be resolved by giving precedence in
the following order of priority; 1) to this Agreement, including all Exhibits attached hereto, 2) to
COUNTY’s Revised RFP No. 19-063, and 3) to the SUBRECIPIENT’s response to the Revised RFP. A
copy of County’s Revised RFP 19-063 and SUBRECIPIENT’s response shall be retained and made
available during the term of this Agreement by COUNTY’S Department of Social Services, herein after
referred to as COUNTY’S DSS.”
2.That County Agreement No. 19-337, Page Three (3), Section Two (2) beginning
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COUNTY OF FRESNO
Fresno, CA
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with Line (2), with the number “2” and ending on Page Two (2), Line Three (3) with the year “2021”, be
deleted and the following inserted in its place:
“2. TERM
This Agreement shall be effective on the 9th day of July 2019, through and including June
30, 2023.”
3. That County Agreement No. 19-337, page Three (3), beginning with Line Twenty-
five (25), with the number “4” and ending on page Four (4), Line Twenty-two (22) with the word
“Agreement”, be deleted and the following be inserted in its place:
“4. COMPENSATION
For actual services provided pursuant to the terms of this Agreement, COUNTY agrees to
pay SUBRECIPIENT and SUBRECIPIENT agrees to receive compensation in accordance with Revised
Exhibit B, Budget Summary. Mandated travel shall be reimbursed based on actual expenditures and
mileage reimbursement shall be at SUBRECIPIENT’s adopted rate per mile, not to exceed the IRS
published rate.
In no event shall actual services performed under this Agreement be in excess of Six
Hundred Fifty-Five Thousand Seven Hundred Sixty-Eight and No/100 Dollars ($655,768). For the period
of July 9, 2019 to June 30, 2021, in no event shall services performed under this Agreement exceed
Three Hundred Twenty-Seven Thousand Eight Hundred and Eighty-Four and No/100 Dollars ($327,884).
For the period of July 1, 2021 to June 30, 2023, in no event shall services performed under this
Agreement exceed Three Hundred Twenty-Seven Thousand Eight Hundred and Eighty-Four and No/100
Dollars ($327,884). Payments by COUNTY shall be in arrears, for services provided during the preceding
month, within forty-five (45) days after receipt, verification and approval of SUBRECIPIENT’s invoices by
COUNTY.
It is understood that all expenses incidental to SUBRECIPIENT'S performance of services
under this Agreement shall be borne by SUBRECIPIENT. If SUBRECIPIENT should fail to comply with
any provision of the Agreement, COUNTY shall be relieved of its obligation for further compensation. Any
compensation which is not expended by SUBRECIPIENT pursuant to the terms and conditions of this
Agreement shall automatically revert to COUNTY. The services provided by the SUBRECIPIENT under
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COUNTY OF FRESNO
Fresno, CA
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this Agreement are funded in whole or in part by the State of California. In the event that funding for these
services is delayed by the State Controller, COUNTY may defer payment to SUBRECIPIENT. The amount
of the deferred payment shall not exceed the amount of funding delayed by the State Controller to the
COUNTY. The period of time of the deferral by COUNTY shall not exceed the period of time of the State
Controller’s delay of payment to COUNTY plus forty-five (45) days.
To the extent permitted by State and Federal rules and regulations, advanced payment of up
to ten percent (10%) of the maximum compensation under this Agreement may be requested of COUNTY
by SUBRECIPIENT. Advance payments shall be limited to implementation costs for new and/or expanded
services only. Approval of an advanced payment is at the sole discretion of COUNTY’s DSS Director or
designee. If advanced payment occurs, the amount of the advanced payment shall be deducted in equal
installments from claims submitted during the seventh through the twelfth months of this Agreement.”
4. That all references in COUNTY Agreement No. 19-337 to Exhibit A
shall be changed to read “Revised Exhibit A,” which is attached hereto and incorporated herein by this
reference.
5. That all references in COUNTY Agreement No. 19-337 to Exhibit B
shall be changed to read “Revised Exhibit B,” which is attached hereto and incorporated herein by this
reference.
6. That Exhibit D (Self-Dealing Transaction Disclosure Form) attached to COUNTY
Agreement No. 19-337 shall be deleted and replaced with Exhibit F (Self-Dealing Transaction Disclosure
Form), attached hereto and incorporated herein by this reference. All references in COUNTY Agreement
No. 19-337 to Exhibit D (Self-Dealing Transaction Disclosure Form) shall be changed to read “Exhibit F”.
COUNTY and SUBRECIPIENT agree that this Amendment I is sufficient to amend Agreement No.
19-337 and, that upon execution of this Amendment I, the original Agreement, and Amendment I shall
together be considered the Agreement.
The Agreement, as hereby amended, is ratified and continued. All provisions, terms, covenants,
conditions, and promises contained in this Agreement not amended herein shall remain in full force and
effect. This Amendment shall be effective upon execution.
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1 IN WITNESS WHEREOF , the parties hereto have executed this Amendment I to Agreement as of the
2 day and year hereinabove written .
SUBRECIPIENT: 3
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Fresno Economic Opportunities Commission
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By : ___ ~_.,,_._"-'_?_,.~~-------
Print Name: Linda Hayes
Title: Board Chair
Chairman of the Board , or
President, or any Vice President
By : __ d,_m_~_o/f~s ___ _
Print Name: Emilia Reyes
Title: Board Secretary/Ch ief Executive Offi cer
Secretary (of Corporation), or
any Assistant Secretary , or
Chief Financial Officer, or
any Assistant Treasurer
Mailing Address :
1900 Mariposa Mall , Suite 117 ,
Fresno , CA 93721
Phone No : (559) 263-1344
Contact: Misty Gattie-Blanco , Director
FOR ACCOUNTING USE ONLY:
Fund/Subclass : 0001/10000
ORG No.: 56107114
Account No.: 7870/0
Steve Brandau , Chairman of the Board of
Supervisors of the County of Fresno
ATTEST:
Bernice E. Seidel
Clerk of the Board of Supervisors
County of Fresno , State of Californ ia
By ci.11&·, Lrj
Deputy
-6 -COUNTY OF FRE SNO
Fresno, CA
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Revised Exhibit A
Page 1 of 3
SUMMARY OF SERVICES
ORGANIZATION:Fresno Economic Opportunities Commission
ADDRESS:1900 Mariposa Mall, Suite 117, Fresno, CA 93721
SERVICE ADDRESS: 1046 T Street, Fresno, CA 93721
TELEPHONE:(559)263-1344
CONTACT:Misty Gattie-Blanco, Sanctuary Director
EMAIL:misty.gattie-blanco@fresnoeoc.org
CONTRACT:Youth Bridge Housing
SUMMARY OF SERVICES
Fresno Economic Opportunities Commission (Fresno EOC) shall provide Youth Bridge Housing
services, including eight (8) beds for individuals and four (4) beds for families. Bridge Housing
serves as short-term housing when a household is unsheltered or has been offered a
permanent housing intervention but the permanent housing opportunity is still being arranged.
The goal of the program is to ensure 1) those preparing to enter into permanent housing are
housed and easily located, receiving the necessary services to access permanent housing in a
timely manner and 2) youth who are unsheltered and not appropriate for the adult triage center
have an emergency bed available. Services will be housing-focused and highly integrated with
both the permanent housing provider and the participant’s Navigator.
TARGET POPULATION
The target population is homeless youth, between the ages of 18 and 24 years at point of entry
into services, who are unsheltered and not appropriate for the adult triage center, or who have
been directed to Youth Bridge Housing from the Coordinated Entry System (CES). Services
shall be provided within the geographical boundaries of the FMCoC in California, which includes
the counties of Fresno and Madera.
YOUTH BRIDGE HOUSING SERVICES
1.Youth Bridge Housing: Operate 12 bridge housing beds for youth households that have
been assessed for permanent housing utilizing the Fresno Madera Continuum of Care
(FMCoC) CES. Referrals for Youth Bridge Housing beds shall come from the FMCoC
CES. However, in the event the Fresno EOC Sanctuary Transitional Shelter is full and
an unsheltered youth is not appropriate for the adult triage center, Fresno EOC will
prioritize the client based upon the need for emergency shelter services. Basic services
will include meals, showers, transportation, storage, pet care, communication, laundry
facilities, clothing, and hygiene items. The maximum length of stay is six (6) months,
subject to exceptions for documented situations. Bed utilization procedures shall support
the needs of the youth in the community.
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Revised Exhibit A
Page 2 of 3
2. Case Management: Provide services and activities necessary to help participants
prepare for permanent housing placement and to achieve long-term housing stability.
Services include, but are not limited to the following:
a. Development of a housing plan based on each household’s unique
circumstances.
b. Coordination of services with permanent housing providers to ensure necessary
appointments are made and that the participants attend.
c. Coordination of services with housing Navigators.
d. Provision of supports necessary to foster self-sufficiency.
e. Linkage to community resources to increase benefits or employment income.
3. Diversion Pre-Screening: assess guests who present for homeless services at the Youth
Bridge Housing facility for potential Diversion services, and if deemed appropriate, refer
immediately to Diversion staff within the FMCoC.
CONTRACTOR RESPONSIBILITIES
Fresno EOC shall:
• Adhere to a low-barrier, Housing First shelter policy. Youth Bridge Housing must be open
to all eligible applicants regardless of sexual orientation, marital status, or gender
identification. Participants must be allowed to enter with their partners, possessions, and
pets.
• Allow for 24-hour participant access and not exclude people because of intoxication,
mental illness, or curfew.
•Adhere to a “Good Neighbor” policy, whereby Fresno EOC will secure and maintain the
perimeter of the Youth Bridge Housing facility, keeping clear of any nuisances and code
violations.
• Comply with all shelter and housing habitability standards as identified in 24 CFR 576.403.
• Staff the Youth Bridge Housing facility 24 hours a day, 7 days a week.
• Maintain a minimum staff-to-participant ratio of 1:30 during daytime hours, excluding
participants’ children.
• Serve as a Coordinated Entry access point, providing information and linkage to
appropriate homeless services through a warm hand-off to the FMCoC CES.
• Accept referrals from the FMCoC CES. In the event the number of referrals exceeds the
number of available beds, prioritize referrals using Coordinated Entry.
• Distribute a weekly Youth Bridge Housing bed availability report to the FMCoC and the
CES. Fresno EOC will engage in daily, ongoing collaboration and communication with the
FMCoC and the CES to ensure that they are aware of available beds.
• Enter participant information into the Homeless Management Information System (HMIS)
in compliance with HEAP and HUD data collection, management, and reporting standards.
• Provide post-exit supportive services (excluding housing) to prior Youth Bridge Housing
participants for approximately 3-6 months, so long as participant is not receiving
supportive services from some other FMCoC provider.
• Collect data on the housing status of past participants at 30 and 60 days after exit.
• Provide annual Civil Rights training to staff in the beginning of every calendar year and
provide relevant proof to the County of Fresno by April 1.
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PERFORMANCE OUTCOMES
Fresno EOC shall provide complete and accurate monthly activity reports to the County of
Fresno, in a report format approved by the County by the 10th of each month.
Fresno EOC shall meet the following outcomes within each 12-month period or a prorated
portion thereof:
Revised Exhibit A
Page 3 of 3
•Provide 12 beds daily for Youth Bridge Housing with an average bed utilization rate of
80% or more, as determined by HMIS data for the month.
•Serve a minimum of 60 unduplicated youth per year in Youth Bridge Housing.
•Ensure 60% of unduplicated youth served exit safely (i.e. family, diversion, treatment,
housing).
•Ensure 24% of unduplicated youth served exit to permanent housing.
•Provide 52 classes (one (1) class per week) in health and safety education.
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BUDGET SUMMARY
Revised Exhibit B
Page 1 of 2
ORGANIZATION:Fresno Economic Opportunities Commission
SERVICES:Youth Bridge Housing
CONTRACT PERIOD: July 9, 2019 to June 30, 2021
CONTRACT AMOUNT: $327,884
Budget Categories Amount
Personnel
Salaries
0.15 FTE Program Manager
1.00 FTE Case Manager
0.50 FTE Youth Care Specialist (on-call)
0.15 FTE Coordinator
Payroll Taxes
Benefits
Subtotal $180,361
Services & Supplies
Client Meals
Client Personal Supplies
Client Health & Safety Education
(not to exceed $10,008)
Shelter Furniture
Insurance
Communication
Office Expenses
Equipment
Travel Costs
Program Supplies
Fiscal & Audits
Staff Training
Subtotal $100,388
Facility Costs
Rent
Utilities
Maintenance
Security
Landscaping
Minor Facility Improvements
Subtotal $24,285
Indirect Costs
Indirect Costs
Subtotal $22,850
Total $327,884
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BUDGET SUMMARY
Revised Exhibit B
Page 2 of 2
ORGANIZATION:Fresno Economic Opportunities Commission
SERVICES:Youth Bridge Housing
CONTRACT PERIOD: July 1, 2021 to June 30, 2023
CONTRACT AMOUNT: $327,884
Budget Categories Amount
Personnel
Salaries
0.15 FTE Program Manager
1.00 FTE Case Manager
1.3 FTE Youth Care Specialist (on-call)
Payroll Taxes
Benefits
Subtotal $235,779
Services & Supplies
Client Meals
Client Personal Supplies
Client Health & Safety Education
(not to exceed $10,008)
Shelter Furniture
Insurance
Communication
Office Expenses
Equipment
Travel Costs
Program Supplies
Fiscal & Audits
Staff Training
Subtotal $36,875
Facility Costs
Rent
Utilities
Maintenance
Security
Landscaping
Minor Facility Improvements
Subtotal $32,380
Indirect Costs
Indirect Costs
Subtotal $22,850
Total $327,884
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Exhibit D
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Exhibit D
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Exhibit D
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Exhibit D
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Exhibit D
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Exhibit D
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Exhibit D
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Exhibit D
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Exhibit D
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Exhibit D
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Exhibit D
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Exhibit D
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Exhibit D
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Exhibit D
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Exhibit D
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Exhibit D
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Exhibit D
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Exhibit D
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Exhibit D
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Exhibit D
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Exhibit D
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Exhibit D
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Exhibit D
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Exhibit D
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Exhibit D
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Exhibit E
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Exhibit E
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Exhibit E
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Exhibit E
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Exhibit E
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Exhibit E
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Exhibit E
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Exhibit E
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Exhibit E
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Exhibit E
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Exhibit E
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Exhibit E
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Exhibit E
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Exhibit E
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Exhibit E
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Exhibit E
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Exhibit E
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Exhibit E
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Exhibit E
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Exhibit E
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Exhibit E
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Exhibit E
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Exhibit E
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Exhibit E
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Exhibit E
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Exhibit F
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SELF-DEALING TRANSACTION DISCLOSURE FORM
In order to conduct business with the County of Fresno (hereinafter referred to as “County”),
members of a contractor’s board of directors (hereinafter referred to as “County Contractor”),
must disclose any self-dealing transactions that they are a party to while providing goods,
performing services, or both for the County. A self-dealing transaction is defined below:
“A self-dealing transaction means a transaction to which the corporation is a party and in
which one or more of its directors has a material financial interest”
The definition above will be utilized for purposes of completing this disclosure form.
INSTRUCTIONS
(1) Enter board member’s name, job title (if applicable), and date this disclosure is being
made.
(2) Enter the board member’s company/agency name and address.
(3) Describe in detail the nature of the self-dealing transaction that is being disclosed to
the County. At a minimum, include a description of the following:
a. The name of the agency/company with which the corporation has the
transaction; and
b. The nature of the material financial interest in the Corporation’s transaction that
the board member has.
(4) Describe in detail why the self-dealing transaction is appropriate based on applicable
provisions of the Corporations Code.
(5) Form must be signed by the board member that is involved in the self-dealing
transaction described in Sections (3) and (4).
Doc ID: 2b84bd8f2f616322cea81eb193f50ff84f97fa1b
Exhibit C
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(1) Company Board Member Information:
Name:Date:
Job
Title:
(2) Company/Agency Name and Address:
(3) Disclosure (Please describe the nature of the self-dealing transaction you are a party to):
(4) Explain why this self-dealing transaction is consistent with the requirements of Corporations
Code 5233 (a):
(5) Authorized Signature
Signature:Date:
Doc ID: 2b84bd8f2f616322cea81eb193f50ff84f97fa1b