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HomeMy WebLinkAboutAgreement A-21-013-1 with RH Community Builders.pdf- 1 - 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 AMENDMENT I TO AGREEMENT THIS AMENDMENT, hereinafter referred to as Amendment I is made and entered into this ___________ day of ________________, 2021, by and between the COUNTY OF FRESNO, a Political Subdivision of the State of California, hereinafter referred to as “COUNTY,” and RH Community Builders, a California Limited Partnership, whose address is 331 W Shields Avenue, Fresno, CA 93705, hereinafter referred to as “SUBRECIPIENT.” WHEREAS, the parties entered into that certain Agreement, identified as COUNTY Agreement No. 21-013, effective January 1, 2021, for rapid rehousing services; and WHEREAS, COUNTY desires to extend the term of the Agreement and provide for compensation during the extended term; and WHEREAS, the parties desire to amend the Agreement regarding said changes and restate the Agreement in its entirety. NOW, THEREFORE, in consideration of their mutual promises, covenants and conditions, hereinafter set forth, the sufficiency of which is acknowledged, the parties agree as follows: 1. That COUNTY Agreement No. 21-013, Page Two (2), Section Two (2) beginning with Line Eight (8), with the word “The” and ending on Page Two (2), Line Nine (9) with the number “2021” be deleted and the following inserted in its place: "The term of this Agreement shall commence on January 1, 2021 through and including September 30, 2021.” 2. That COUNTY Agreement No. 21-013, Page Three (3), Section Four (4) beginning with Line Eleven (11), with the word “For” and ending on Page Three (3), Line Thirteen (13) with the number “($965,017)” be deleted and the following inserted in its place: “For the period of January 1, 2021 to September 30, 2021, in no event shall services performed under this Agreement be in excess of One Million Eight Hundred Thirty-Two Thousand Five Hundred Forty and No/100 dollars ($1,832,540).” 3.That all references in COUNTY Agreement No. 21-013 to Exhibit A shall be changed to read “Revised Exhibit A,” which is attached hereto and incorporated herein by this reference. Agreement No. 21-013-1 11th May - 2 - 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 4. That all references in COUNTY Agreement No. 21-013 to Exhibit B shall be changed to read “Revised Exhibit B,” which is attached hereto and incorporated herein by this reference. COUNTY and CONTRACTOR agree that this Amendment I is sufficient to amend Agreement No. 21-013 and, that upon execution of this Amendment I, the original Agreement and this Amendment I, shall together be considered the Agreement. The Agreement, as hereby amended, is ratified and continued. All provisions, terms, covenants, conditions and promises contained in this Agreement not amended herein shall remain in full force and effect. This Amendment I is effective retroactive to April 1, 2021. /// /// /// /// /// /// /// /// /// /// /// /// /// /// /// /// /// /// /// 1 IN WITNESS WHEREOF, the parties hereto have executed this Amendment I to Agreement as of 2 the day and year hereinabove written . 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Print Name: Wayne Rutledge Chief Executive Officer Title : ___________ _ Chairman of the Board , or President , or any Vice President By :----------- Print Name: _________ _ Title : ___________ _ Secretary (of Corporation), or any Assistant Secretary , or Chief Financial Officer, or any Assistant Treasurer Mailing Address: 331 W Shields Ave Fresno , CA 93705 Phone No : (585) 314-3914 Contact: Executive Director FOR ACCOUNTING USE ONLY: Fund/Subclass: 0001/10000 ORG No .: 56107093 Account No.: 7870/0 COUNTY 04FRES ~ By : __ .._ _ _,.__,,__ ______ _ Steve1frandu: hairman of the Board of Supervisors of the County of Fresno ATTEST: Bernice E. Seidel Clerk of the Board of Supervisors County of Fresno , State of California ~~ By: _ ..... ~~;..=.--==-=,-a------ Deputy -3 - Revised Exhibit A Page 1 of 2 SUMMARY OF SERVICES ORGANIZATION: RH COMMUNITY BUILDERS SERVICES: RAPID REHOUSING SERVICES PROJECT HOMEKEY CONTRACT TERM: January 1, 2021-September 30, 2021 COMPENSATION: $1,832,540 RAPID REHOUSING SERVICES The County of Fresno (COUNTY) has a need for the implementation of a project-based Rapid Rehousing program designed to help individuals and families exit homelessness and achieve housing stability in permanent housing. The target population of Rapid Rehousing services are individuals or families that are experiencing homelessness in Fresno County and have demonstrated the ability to continue progressing towards unsubsidized housing or those who are also at risk of serious illness from COVID-19. The Rapid Rehousing program provides temporary, medium-term financial assistance (12 months), combined with housing location and case management services, to help homeless individuals and families obtain permanent housing and achieve long-term stability. Rapid Rehousing services shall follow a project-based model. •Project-based assistance will be provided at the Crossroads Village site located at 3737 N Blackstone Ave, Fresno, CA 93726. •Participants may exit from the Rapid Rehousing program to permanent housing at the Crossroads Village, or to another location of their choosing. •Participants shall receive up to 12 months of financial assistance through this program. The County shall procure a provider to provide services beginning October 1, 2021 through June 30, 2022. Should the agreement for the second term of this program not be awarded to RH Community Builders, RH shall work with the new provider prior to the termination of this agreement, to transition participants t o the new provider to ensure continuity of service delivery. More specifically, that tracking of housing retention shall be transitioned and that financial assistance shall not exceed a total of 12 months through ESG-CV funding. Should the second term of this program be awarded to RH, the same tracking and limitations shall apply. The Rapid Rehousing program shall consist of the following: A.Case Management: Intensive case management services are to be provided that focus on developing an unsubsidized housing plan for all participants, helping them overcome barriers to attaining permanent housing, locating and placing participants into housing, monitoring participant progress, and intervening with relevant support, if necessary to ensure participant stability. 6 direct service staff will provide services. Case management services entail regular contact, weekly or as needed; sustained effort to stabilize the participant’s housing situation; and active pursuit of additional community resources for the participant’s benefit. B.Renters Education: An educational series are to be provided to participants focused on improving their stability and life skills that will assist participants with long term housing stability. A minimum of 12 group courses will be offered annually on skills such as conflict resolution with landlords and neighbors, resident maintenance, and long-term housing goals. Note: Education services will be offered in small group, social distanced settings or individual meetings until local COVID restrictions are lifted on the size of gatherings. Revised Exhibit A Page 2 of 2 C. Rental Assistance: Direct financial assistance is to be provided to remove immediate barriers to housing, including rental assistance of up to 12 months, utility payments, security and utility deposits, moving costs, transportation costs, and rental application fees. The Rapid Rehousing Program will work with clients to ensure that clients pay a share of cost toward rental assistance, beginning with the first month of assistance. The Rapid Rehousing Program shall develop a share of cost schedule and ensure that client subsidies adhere to the schedule based on individual needs. The income limit of all clients is 30% of Area Median Income (AMI). These rapid rehousing services are intended to both help individuals obtain permanent housing stability and mitigate the impacts on participants created by coronavirus. SUBRECIPIENT RESPONSIBILITIES RH shall: • Provide the above Rapid Rehousing Program services during the term of the Agreement. • Maintain membership in good standing in the Fresno Madera Continuum of Care (FMCoC) as defined by FMCoC bylaws. • Develop an adequate procedure to prevent duplication of benefits. • Accept referrals only through the FMCoC CES or DSS. • In the event the number of referrals exceeds the number of available housing placements, RH will prioritize referrals using the following criteria: Vulnerability Index – Service Prioritization Decision Assistance Tool score, length of homelessness, medical conditions, and any other relevant factors. • Enter participant information into the Homeless Management Information System (HMIS) in compliance with ESG and HUD data collection, management, and reporting standards. • Meet with County staff monthly, or as often as needed, for service coordination, problem/issue resolution, information sharing, training, review, and monitoring of services. • Engage clients in a linguistically and culturally appropriate manner, including the use of interpreters when needed. • Provide annual Civil Rights training to staff at the beginning of every calendar year and provide relevant verification to the County of Fresno by April 1. Provide complete and accurate monthly activity reports to the County of Fresno, in a report format approved by the County by the 10th of each month for services rendered in the previous month. • RH must also report the following: 1. The number of individuals receiving case management and the duration of the assistance; 2. The types of assistance received by recipients (financial and/or case management); and 3. The client’s housing status at 6 months after receiving assistance from the program. PERFORMANCE OUTCOMES RH shall meet the following outcomes during the term of this agreement: 1. 80% of clients that exit the Rapid Rehousing program component will remain stably housed at 6 months after exiting the program. 2. 60% of participants will be referred to outside services including but not limited to physical health, behavioral health, and/or mental health treatments, money management classes, or anything else deemed appropriate for this population. Revised Exhibit B Page 1 of 2 BUDGET SUMMARY ORGANIZATION: RH Community Builders SERVICES: Homekey Rapid Rehousing CONTRACT TERM: January 1, 2021 through September 30, 2021 CONTRACT AMOUNT: $1,832,540 Budget Categories Amount Rapid Rehousing Personnel Salaries ED Manager 6.0 FTE Housing Case Managers Financial Analyst Office Assistant Payroll Taxes Worker’s Comp Benefits Subtotal $401,162 Rapid Rehousing Startup and Operations Startup Costs Computer Equipment Office Furniture iPad(s) Networking Printers Rent Manager Software Setup Cellular Phones Operations Office Supplies Equipment Replacement Cleaning Supplies Timekeeping Phone & Email Gas/Mileage Insurance Internet Rent Manager Software Training Van Lease Subtotal $62,594 Rapid Rehousing Direct Financial Assistance Rental Assistance Utility Payments Security/Utility Deposits Moving Costs Rental Application Fees Revised Exhibit B Page 2 of 2 Subtotal $1,199,681 HMIS Subtotal $4,790 Indirect Costs Subtotal $164,313 Total $1,832,540 Note: Rent shall not exceed Fair Market Rent for the County of Fresno. Only eligible expenses 24 CFR 576 (ESG) and CPD Notice 20-08 (ESG-CV) are allowed.