HomeMy WebLinkAboutP-21-039 Master IT Agreement - CDWG Graybar HP Insight Malioboro Panasonic SHI ThinkCP.pdfCONTRACT INFORMATION SHEET
DATE: 3/7/2021
Contract No.: P-21-039 Vendor Number: Various
Contract Title: Master IT - Hardware, Vendors: CDW-G - 0000048987
Software, and Misc Graybar - 0000000242
IT Products HP - 0000005617
Contract Period: 3/7/21 – 3/6/24 Insight - 0000186303
Using Agencies: Internal Services - IT Malioboro - 0000004556
Sheriff Dept Panasonic - 0000286469
Terms: Net 45 SHI International - 0000265012
ThinkCP - 0000279794
Total Contract Amt.: $23,500,000.00
Buyer Name: Heather Stevens
Requisition No: 8905210567 Org: 8905
8905210569 31112425
3111217243
3111217270 Supersedes: P-16-096-R
X NEW RENEWAL AMENDMENT
TICK DATE REFERENCE (RFQ# / RFP#)
DESCRIPTION: Master Agreement to purchase various computer hardware and software, networking equipment, server hardware, and
Other types of technology equipment
SPECIAL INSTRUCTIONS: 3+1+1
DISTRIBUTION: Completed By: Date: Completed By: Date
DEPARTMENT: ISD
Sheriff
REQUISITIONER: See Vang
Josh Mikow
Rev 1/3/2017
333 W. Pontiac Way, Clovis, CA 93612 / (559) 600-7110
* The County of Fresno is an Equal Employment Opportunity Employer *
County of Fresno
INTERNAL SERVICES DEPARTMENT
Facilities • Fleet • Graphics • Purchasing • Security • Technology
MASTER PROCUREMENT AGREEMENT
Agreement Number P-21-039
March 3. 2021
The County of Fresno (County) hereby contracts with various vendors (Contractors) to provide Hardware,
Software, and Miscellaneous IT Products in accordance with the text of this agreement and the vendor’s
corresponding Attachment, by this reference made a part hereof.
TERM: This Agreement shall become effective March 7, 2021 and shall remain in effect through March 6,
2024.
EXTENSION: This Agreement may be extended for two (2) additional one (1) year periods by the mutual
written consent of all parties.
MINIMUM ORDERS: Unless stated otherwise there shall be no minimum order quantity . The County
reserves the right to increase or decrease orders or quantities.
ORDERS: Orders will be placed on an as-needed basis by Internal Services-IT Division and the Sheriff’s
Office under this contract.
PRICES: Prices shall be firm for the contract period. Any pricing changes which may take place during the
life of the contract must be submitted in writing to the County of Fresno Purchasing Manager and received no
less than thirty (30) days prior to becoming effective.
MAXIMUM: In no event shall services performed and/or fees paid under this Master Agreement be in excess
of Twenty-Three Million Five Hundred Thousand Dollars ($23,500,000.00).
ADDITIONAL ITEMS: The County reserves the right to negotiate additional items to this Agreement as
deemed necessary. Such additions shall be made in writing and signed by both parties.
DELIVERY: The F.O.B. Point shall be the destination within the County of Fresno. All orders shall be
delivered complete as specified. All orders placed before Agreement expiration shall be honored under the
terms and conditions of this Agreement.
DEFAULT: In case of default by Contractor, the County may procure the articles /services from another
source and may recover the loss occasioned thereby from any unpaid balance due the Contractor or by any
other legal means available to the County. The prices paid by County shall be considered the prevailing
market price at the time such purchase is made. Inspection of deliveries or offers for delivery, which do not
meet specifications, will be at the expense of Contractor.
INVOICING: An itemized invoice in duplicate shall be mailed to requesting County department in
accordance with invoicing instructions included in each order referencing this Agreement . The Agreement
number must appear on all shipping documents and invoices. Invoice terms shall be Net 45 Days.
INVOICE TERMS: Net forty-five (45) days from the receipt of invoice.
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TERMINATION: The County reserves the right to terminate this Agreement upon thirty (30) days written
notice to the Contractor. In the event of such termination, the Contractor shall be paid for satisfactory
services or supplies provided to the date of termination.
LAWS AND REGULATIONS: The Contractor shall comply with all laws, rules and regulations whether they
be Federal, State or municipal, which may be applicable to Contractor's business, equipment and personnel
engaged in service covered by this Agreement.
AUDITS AND RETENTION: Terms and conditions set forth in the agreement associated with the purchased
goods are incorporated herein by reference. In addition, the Contractor shall maintain in good and legible
condition all books, documents, papers, data files and other records related to its performance under this
contract. Such records shall be complete and available to Fresno County, the State of California, the federal
government or their duly authorized representatives for the purpose of audit, examination, or copying during
the term of the contract and for a period of at least three years following the County's final payment under the
contract or until conclusion of any pending matter (e.g., litigation or audit), whichever is later . Such records
must be retained in the manner described above until all pending matters are closed.
LIABILITY: The Contractor agrees to:
Pay all claims for damage to property in any manner arising from Contractor's operations under this
Agreement.
Indemnify, save and hold harmless, and at County's request defend the County, its officers, agents and
employees from any and all claims for damage or other liability, including costs, expenses (including
attorney’s fees and costs), causes of action, claims or judgments resulting out of or in any way connected
with Contractor's performance or failure to perform by Contractor, its agents, officers or employees under this
Agreement, and from any and all costs and expenses (including attorney’s fees and costs), damages,
liabilities, claims, and losses occurring or resulting to any person, firm or corporation who may be injured or
damaged by the performance, or failure to perform, of Contractor, its officers, agents, or employees under
this Agreement.
INSURANCE: Without limiting the COUNTY's right to obtain indemnification from CONTRACTOR or any
third parties, CONTRACTOR, at its sole expense, shall maintain in full force and effect, the following
insurance policies or a program of self-insurance, including but not limited to, an insurance pooling
arrangement or Joint Powers Agreement (JPA) throughout the term of the Agreement:
A. Commercial General Liability: Commercial General Liability Insurance with limits of not less than Two
Million Dollars ($2,000,000.00) per occurrence and an annual aggregate of Four Million Dollars
($4,000,000.00). This policy shall be issued on a per occurrence basis . County may require specific
coverage including completed operations, product liability, contractual liability, Explosion -Collapse-
Underground, fire legal liability or any other liability insurance deemed necessary because of the nature
of the contract.
B. Automobile Liability: Comprehensive Automobile Liability Insurance with limits of not less than One
Million Dollars ($1,000,000.00) per accident for bodily injury and for property damages. Coverage should
include any auto used in connection with this Agreement.
C. Professional Liability: If Contractor employs licensed professional staff, (e.g., Ph.D., R.N., L.C.S.W.,
M.F.C.C.) in providing services, Professional Liability Insurance with limits of not less than One Million
Dollars ($1,000,000.00) per occurrence, Three Million Dollars ($3,000,000.00) annual aggregate.
D. Worker's Compensation: A policy of Worker's Compensation insurance as may be required by the
California Labor Code.
Additional Requirements Relating to Insurance :
Contractor shall obtain endorsements to the Commercial General Liability insurance naming the County of
Fresno, its officers, agents, and employees, individually and collectively, as additional insured, but only
insofar as the operations under this Agreement are concerned. Such coverage for additional insured shall
apply as primary insurance and any other insurance, or self-insurance, maintained by County, its officers,
agents and employees shall be excess only and not contributing with insurance provided under Contractor's
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policies herein. This insurance shall not be cancelled or changed without a minimum of thirty (30) days
advance written notice given to County.
Contractor hereby waives its right to recover from County, its officers, agents, and employees any amounts
paid by the policy of worker’s compensation insurance required by this Agreement. Contractor is solely
responsible to obtain any endorsement to such policy that may be necessary to accomplish such waiver of
subrogation, but Contractor’s waiver of subrogation under this paragraph is effective whether or not
Contractor obtains such an endorsement.
Within Thirty (30) days from the date Contractor signs and executes this Agreement, Contractor shall provide
certificates of insurance and endorsement as stated above for all of the foregoing policies, as required
herein, to the County of Fresno, ISD-IT, 333 W. Pontiac Ave, Clovis, CA 93612, stating that such
insurance coverage have been obtained and are in full force; that the County of Fresno, its officers, agents
and employees will not be responsible for any premiums on the policies; that such Commercial General
Liability insurance names the County of Fresno, its officers, agents and employees, individually and
collectively, as additional insured, but only insofar as the operations under this Agreement are concerned;
that such coverage for additional insured shall apply as primary insurance and any other insuran ce, or self-
insurance, maintained by County, its officers, agents and employees, shall be excess only and not
contributing with insurance provided under Contractor's policies herein; and that this insurance shall not be
cancelled or changed without a minimum of thirty (30) days advance, written notice given to County.
In the event Contractor fails to keep in effect at all times insurance coverage as herein provided, the County
may, in addition to other remedies it may have, suspend or terminate this Agreeme nt upon the occurrence of
such event.
All policies shall be with admitted insurers licensed to do business in the State of California . Insurance
purchased shall be purchased from companies possessing a current A.M . Best, Inc. rating of A FSC VII or
better.
COMING ON COUNTY PROPERTY TO DO WORK: Contractor agrees to provide maintain and furnish
proof of Comprehensive General Liability Insurance with limits of not less than $500,000 per occurrence .
INDEPENDENT CONTRACTOR: In performance of the work, duties and obligations assumed by Contractor
under this Agreement, it is mutually understood and agreed that Contractor, including any and all of
Contractor's officers, agents, and employees will at all times be acting and performing as an independent
contractor, and shall act in an independent capacity and not as an officer, agent, servant, employee, joint
venturer, partner, or associate of the County. Furthermore, County shall have no right to control or supervise
or direct the manner or method by which Contractor shall perform its work and function. However, County
shall retain the right to administer this Agreement so as to verify that Contractor is performing its obligations
in accordance with the terms and conditions thereof. Contractor and County shall comply with all applicable
provisions of law and the rules and regulations, if any, of governmental authorities having jurisdiction over
matters the subject thereof.
Because of its status as an independent contractor, Contractor shall have absolutely no ri ght to employment
rights and benefits available to County employees. Contractor shall be solely liable and responsible for
providing to, or on behalf of, its employees all legally-required employee benefits. In addition, Contractor
shall be solely responsible and save County harmless from all matters relating to payment of Contractor's
employees, including compliance with Social Security, withholding, and all other regulations governing such
matters. It is acknowledged that during the term of this Agreement, Contractor may be providing services to
others unrelated to the County or to this Agreement.
NON-ASSIGNMENT: Neither party shall assign, transfer or sub-contract this Agreement nor their rights or
duties under this Agreement without the written consent of the other party.
AMENDMENTS: This Agreement constitutes the entire Agreement between the Contractors and the County
with respect to the subject matter hereof and supersedes all previous negotiations, proposals, commitments,
writings, advertisements, publications, Request for Proposals, Bids and understandings of any nature
whatsoever unless expressly included in this Agreement. This Agreement supersedes any and all terms set
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forth in Contractor's invoice. This Agreement may be amended only by written addendum signed by both
parties.
INCONSISTENCIES: In the event of any inconsistency in interpreting the documents which constitute this
Agreement, the inconsistency shall be resolved by giving precedence in the following order of priority: (1) the
text of this Agreement and (2) .
GOVERNING LAWS: This Agreement shall be construed, interpreted and enforced under the laws of the
State of California. Venue for any action shall only be in County of Fresno.
ELECTRONIC SIGNATURES: The parties agree that this Agreement may be executed by electronic
signature as provided in this section.
A. ing this Agreement
to represent their signature, including but not limited to (1) a digital signature; (2) a faxed version of an
original handwritten signature; or (3) an electronically scanned and transmitted (for example by PDF
document) of a handwritten signature.
B. Each electronic signature affixed or attached to this Agreement (1) is deemed equivalent to a valid
original handwritten signature of the person signing this Agreement for all purposes, including but not
limited to evidentiary proof in any administrative or judicial proceeding, and (2) has the same force and
effect as the valid original handwritten signature of that person.
C. The provisions of this section satisfy the requirements of Civil Code section 1633.5, subdivision (b), in
the Uniform Electronic Transaction Act (Civil Code, Division 3, Part 2, Title 2.5, beginning with section
1633.1).
D. Each party using a digital signature represents that it has undertaken and satisfied the requirements of
Government Code section 16.5, subdivision (a), paragraphs (1) through (5), and agrees that each other
party may rely upon that representation.
This Agreement is not conditioned upon the parties conducting the transactions under it by electronic means
and either party may sign this Agreement with an original handwritten signature.
Please acknowledge your acceptance by returning your corresponding signature page of this Agreement
to my office via email.
Please refer any inquiries in this matter to Heather Stevens, Purchasing Technician, at 559-600-7115 or
heastevens@FresnoCountyCA.gov.
FOR THE COUNTY OF FRESNO
Gary E. Cornuelle
Purchasing Manager
333 W. Pontiac Way
Clovis, CA 93612
GEC:HS
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CONTRACTOR TO COMPLETE:
Company:
Type of Entity:
Individual Limited Liability Company
Sole Proprietorship Limited Liability Partnership
Corporation General Partnership
Address City State Zip
TELEPHONE NUMBER FAX NUMBER E-MAIL ADDRESS
Print Name &
Title:
Print Name & Title:
Signature:
Signature:
60061
847-465-6000
Dario Bertocchi Director, Program Sales
200 N. Milwaukee Avenue
CDW Government LLC
Vernon Hills
psp@cdwg.com
IL
PROCUREMENT AGREEMENT NUMBER: P-21-039 Page 6
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CONTRACTOR TO COMPLETE:
Company:
Type of Entity:
Individual Limited Liability Company
Sole Proprietorship Limited Liability Partnership
Corporation General Partnership
Address City State Zip
TELEPHONE NUMBER FAX NUMBER E-MAIL ADDRESS
Print Name &
Title:
Print Name & Title:
Signature:
Signature:
PROCUREMENT AGREEMENT NUMBER: P-21-039 Page 7
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CONTRACTOR TO COMPLETE:
Company:
Type of Entity:
Individual Limited Liability Company
Sole Proprietorship Limited Liability Partnership
Corporation General Partnership
Address City State Zip
TELEPHONE NUMBER FAX NUMBER E-MAIL ADDRESS
Print Name &
Title:
Print Name & Title:
Signature:
Signature:
PROCUREMENT AGREEMENT NUMBER: P-21-039 Page 8
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CONTRACTOR TO COMPLETE:
Company:
Type of Entity:
Individual Limited Liability Company
Sole Proprietorship Limited Liability Partnership
Corporation General Partnership
Address City State Zip
TELEPHONE NUMBER FAX NUMBER E-MAIL ADDRESS
Print Name &
Title:
Print Name & Title:
Signature:
Signature:
85283
480-409-6775
Scott Friedlander, President
480-760-8532
6820 S. Harl Ave.
Insight Public Sector, Inc.
Tempe
christopher.robertson@insight.com
AZ
PROCUREMENT AGREEMENT NUMBER: P-21-039 Page 10
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CONTRACTOR TO COMPLETE:
Company:
Type of Entity:
Individual Limited Liability Company
Sole Proprietorship Limited Liability Partnership
Corporation General Partnership
Address City State Zip
TELEPHONE NUMBER FAX NUMBER E-MAIL ADDRESS
Print Name &
Title:
Print Name & Title:
Signature:
Signature:
07102
201-348-7000
Faisal Pandit
Two Riverfront Plaza
Panasonic System Solutions Company of North America, Division of Panasonic Corporation of North America
Newark
contracts@us.panasonic.com
Rick Elliott
NJ
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CONTRACTOR TO COMPLETE:
Company:
Type of Entity:
Individual Limited Liability Company
Sole Proprietorship Limited Liability Partnership
Corporation General Partnership
Address City State Zip
TELEPHONE NUMBER FAX NUMBER E-MAIL ADDRESS
Print Name &
Title:Print Name & Title:
Signature:Signature:
PROCUREMENT AGREEMENT NUMBER: P-21-039 Attachment Page 1 of 8
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CDW-G Pricing Based off Omnia Partners Contract
Contract Number: 2018011 (the
Expires: 2/28/2023
Solicitation by: City of Mesa, AZ
Link to Contract Information and Documents:
https://public.omniapartners.com/suppliers/cdw-g/contract-documentation
Link to Pricing:
https://public.omniapartners.com/fileadmin/public-sector/suppliers/A-D/CDW-
G/Contract_Documents/2018011-01/CDW-G_Pricing.pdf
The County of Fresno accepts the following changes to the Procurement Agreement:
TERMINATION: The County reserves the right to terminate this Agreement upon thirty (30) days written
notice to the Contractor, as further described in the Underlying Agreement. In the event of such
termination, the Contractor shall be paid for satisfactory services or supplies provided to the date of
termination.
AUDITS AND RETENTION: Terms and conditions set forth in the agreement associated with the
purchased goods are incorporated herein by reference. In addition, the Contractor shall maintain in good
and legible condition all books, documents, papers, data files and other records related to its performance
under this contract, as more specifically described in Section 13 of the Underlying Agreement. Such
records shall be complete and available to Fresno County, the State of California, the federal government
or their duly authorized representatives for the purpose of audit, examination, or copying during the term
of the contract and for a period of at least three years following the County's final payment under the
contract or until conclusion of any pending matter (e.g., litigation or audit), whichever is later. Such
records must be retained in the manner described above until all pending matters are closed.
DEFAULT: In case of
and 17 of the Underlying Agreement, and not by any language contained in this Agreement.
LIABILITY ion obligations
shall be in accordance with the agreed-upon terms of the Section 24 of the Underlying Agreement.
Notwithstanding the Term of this Agreement or any Extensions thereto, except for those obligations which
explicitly survive termination, Cont
Attachment shall terminate as of the expiration date set forth above.
PROCUREMENT AGREEMENT NUMBER: P-21-039 Attachment Page 2 of 8
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Graybar Electric Company, Inc. Pricing Based off Omnia Partners Contract
Contract Number: EV2370
Expires: 1/31/2023
Fully extended: 1/31/2029
Solicitation by: City of Kansas City, MO
Link to Contract Information and Documents:
https://public.omniapartners.com/suppliers/graybar/contract-documentation
Link to Pricing:
https://public.omniapartners.com/suppliers/graybar/pricing-shipping
PROCUREMENT AGREEMENT NUMBER: P-21-039 Attachment Page 3 of 8
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CORRECTED INSIGHT.DOCX
HP, Inc. Pricing Based off Omnia Partners Contract
Contract Number: R160203
Expires: 7/31/2021
Solicitation by: Region 4 Education Services Center - TX
Link to Contract Information and Documents:
https://public.omniapartners.com/suppliers/hp-inc/contract-documentation
Link to Pricing:
https://public.omniapartners.com/fileadmin/public-sector/suppliers/E-
J/HP_Inc/Contract_Documents/R160203/R160203-_Price_List__12-5-19_.pdf
This Master Procurement Agreement is subject to the Terms and Conditions (including but not limited to
as it relates to Pricing) of, and is coterminous with, HP Omnia Partners Contract R160203.
Notwithstanding template language to the contrary in the Master Procurement Agreement, it is the
Agreement. The Parties hereby amend the Master Procurement Agreement as follows:
Inconsistencies: In the event of any inconsistency in interpreting the documents which constitute this
Agreement, the inconsistency shall be resolved by giving precedence in the following order of priority: (1)
this Attachment, (2) the Master Procurement Agreement, and (3) HP Omnia Partners Contract R160203.
Insurance: H
Default
Termination for Cause.
Termination t are in accordance with OMNIA Contract
Article 5 Termination of Contract.
Audits and Retention
h OMNIA Contract Article
10.1 Audit Rights.
Liability
OMNIA Contract Attachment 7 Additional Terms and Conditions Section 15 Limitation of Liability.
s indemnification obligations shall be in accordance with OMNIA Contract Article 13.3
Indemnity, except that indemnification obligations with regards to Intellectual Property Rights Infringement
shall be in accordance with OMNIA Contract Attachment 7 Additional Terms and Conditions Section 12
Intellectual Property Rights Infringement Indemnification.
PROCUREMENT AGREEMENT NUMBER: P-21-039 Attachment Page 4 of 8
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Insight Public Sector, Inc. Pricing Based off Omnia Partners Contract
Contract Number: 4400006644
Expires: 4/30/2023
Solicitation by: Fairfax County, VA
Link to Contract Information and Documents:
https://public.omniapartners.com/suppliers/insight-public-sector-inc/contract-documentation
Link to Pricing:
https://www.ips.insight.com/content/dam/insight/en_US/ips/us-communities/01-
InsightOMNIA4400006644ProductDiscountsV4.pdf
PROCUREMENT AGREEMENT NUMBER: P-21-039 Attachment Page 5 of 8
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Items below at a discount of 5% - 25% off regular pricing:
Polywell Computers Inc. customize servers
Security video camera
ExacqVision security IP camera licenses
Computer parts (power supply, switches, hard drive, memory, video card, network card.)
Fujitsu Scanners
Toshiba Startup UPS systems, software, Toshiba onsite service
POE
Computer Accessories
PROCUREMENT AGREEMENT NUMBER: P-21-039 Attachment Page 6 of 8
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Panasonic. Pricing Based off Omnia Partners Contract
Contract Number: 171725
Expires: 10/9/2021
Solicitation by: City of Tucson, AZ
Link to Contract Information and Documents:
https://public.omniapartners.com/suppliers/panasonic/contract-documentation
Link to Pricing:
https://public.omniapartners.com/fileadmin/public-sector/suppliers/O-
S/Panasonic/Contract_Documents/171725-
01/Panasonic_National_IPA_Master_Price_List_02.04.2021.pdf
Contractor (Panasonic) will fulfill sales and delivery of products/services through its distributors
and Authorized Resellers.
The County of Fresno accepts the following paragraph to replace the insurance paragraph
located on page 2 of this Procurement Agreement:
INSURANCE: CONTRACTOR, at its sole expense, shall maintain in full force and effect, the
following insurance policies or a program of self-insurance, including but not limited to, an
insurance pooling arrangement or Joint Powers Agreement (JPA) throughout the term of the
Agreement
PROCUREMENT AGREEMENT NUMBER: P-21-039 Attachment Page 7 of 8
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SHI Pricing Based off Omnia Partners Contract
Contract Number: 2018011
Expires: 2/28/2023
Solicitation by: City of Mesa, AZ
Link to Contract Information and Documents:
https://public.omniapartners.com/suppliers/shi/contract-documentation
Link to Pricing:
https://public.omniapartners.com/fileadmin/public-sector/suppliers/O-
S/SHI/Contract_Documents/2018011/SHI_Updated_Pricing.pdf
County approved edits to Procurement Agreement Terms:
LIABILITY: The Contractor agrees to:
Pay all claims for damage to property in any manner arising from Contractor's operations
under this Agreement.
Indemnify, save and hold harmless, and at County's request defend the County, its officers,
agents and employees from any and all claims for damage or other liability, including costs,
resulting out of or in any way connected with Contractor's performance or failure to perform
by Contractor, its agents, officers or employees under this Agreement.
PROCUREMENT AGREEMENT NUMBER: P-21-039 Attachment Page 8 of 8
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All Software and Licensing List price or up to 5% below list price
All Hardware
(Computers, Laptops, printers, Scanners, etc.) 5% - 25% off list price
All Components
(Spare Parts, Hard drives, memory, etc.) 5% - 25% off list price
All Other Items 5% - 25% off list price