HomeMy WebLinkAboutAgreement A-20-351 with Cal OES.pdfProject Contact Information Cal OES 2-102 (Revised 07/2019)
PROJECT CONTACT INFORMATION
Subrecipient: Subaward #:
Provide the name, title, address, telephone number, and e-mail address for the project
contacts named below.
1.The Project Director for the project:
Name: Title:
Telephone #: Email Address:
Address/City/Zip + 4:
2.The Financial Officer for the project:
Name: Title:
Telephone #: Email Address:
Address/City/Zip + 4:
3.The person having Routine Programmatic responsibility for the project:
Name: Title:
Telephone #: Email Address:
Address/City/Zip + 4:
4.The person having Routine Fiscal responsibility for the project:
Name: Title:
Telephone #: Email Address:
Address/City/Zip + 4:
5.The Executive Director of a Community Based Organization or the Chief Executive
Officer (i.e., chief of police, superintendent of schools) of the implementing
agency:
Name: Title:
Telephone #: Email Address:
Address/City/Zip + 4:
6.The Official Designated by the Governing Board to enter into the Grant Subaward
for the City/County or Community-Based Organization, as stated in Section 15 of
the Grant Subaward Face Sheet:
Name: Title:
Telephone #: Email Address:
Address/City/Zip + 4:
7.The Chair of the Governing Body of the Subrecipient:
Name: Title:
Telephone #: Email Address:
Address/City/Zip + 4:
SIGNATURE AUTHORIZATION
Subaward #: VW 20 39 0100
Subrecipient: Fresno County
Implementing Agency: _P_ro_b_a_t_io_n_D_e'-pa_rt_m_e_nt ________________ _
*The Project Director and Financial Officer are REQUIRED to sign this f orm.
*Project Director: Joy Thompson *Financial Officer: Gre~
Signature: ~...,21~ Signatu~,-£.-J.~:;.d~-~e..&,-=--~~!!!!!!!!!:::,,,--
Date: -=,./l.f 'f {~ Date: -=tf1Lf{2..o
The following persons are authorized to sign
for~;~L
Signature
Karen Roach
Printed Name
Signature
Printed Name
Signature
Printed Name
Signature
Printed Name
Signature
Printed Name
Signature Authorization -Cal OES 2-103 (Rev . 07 /2019)
The following persons are authorized to sign
for the financial Officer
Printed Nome
Signature
Printed Name
Signature
Prin t ed Name
Signature
Printed Name
Signature
Printed Name
CERTIFICATION OF ASSURANCE OF COMPLIANCE
Victims of Crime Act (VOCA) Victim Assistance Formula Grant Program
The Applicant must complete a Certification of Assurance of Compliance-VOCA
(Cal OES 2-104f), which includes details regarding federal grant funds, the Equal Employment
Opportunity, Drug Free Workplace Compliance, California Environmental Quality Act,
Lobbying, Debarment and Suspension requirements, Proof of Authority from City
Council/Governing Board, Civil Rights Compliance, and the special conditions for Subaward
with the above mentioned fund. The Applicant is required to submit the necessary
assurances and documentation before finalization of the Grant Subaward. In signing the
Grant Subaward Face Sheet, the Applicant formally notifies Cal OES that the Applicant will
comply with all pertinent requirements.
Resolutions are no longer required as submission documents. Cal OES has incorporated the
resolution into the Certification of Assurance of Compliance, Section VII, entitled, "Proof of
Authority from City Council/Governing Board." The Applicant is required to obtain written
authorization (original signature) from the City Council/Governing board that the official
executing the Grant Subaward is, in fact, authorized to do so, and will maintain said written
authorization on file and readily available upon demand. This requirement does not apply to
state agencies.
Certification of Assurance of Compliance – VOCA Cal OES 2-104f (Rev. 4/2020)
CERTIFICATION OF ASSURANCE OF COMPLIANCE
Victims of Crime Act (VOCA) Victim Assistance Formula Grant Program
Certification of Assurance of Compliance – VOCA Cal OES 2-104f (Rev. 4/2020) 1
I, hereby certify that
(official authorized to sign; same person as Section 15 on Grant Subaward Face Sheet)
Subrecipient:
Implementing Agency:
Project Title:
is responsible for reviewing the Subrecipient Handbook and adhering to all of the Grant
Subaward requirements (state and/or federal) as directed by Cal OES including, but not
limited to, the following areas:
I. Federal Grant Funds
Subrecipients expending $750,000 or more in federal grant funds annually are required
to secure an audit pursuant to Office of Management & Budget (OMB) Uniform
Guidance 2 Code of Federal Regulations (CFR) Part 200, Subpart F and are allowed to
utilize federal grant funds to budget for the audit costs. See Section 8000 of the
Subrecipient Handbook for more detail.
The above named Subrecipient receives $750,000 or more in federal grant funds
annually.
The above named Subrecipient does not receive $750,000 or more in federal grant
funds annually.
II. Equal Employment Opportunity – (Subrecipient Handbook Section 2151)
It is the public policy of the State of California to promote equal employment
opportunity (EEO) by prohibiting discrimination or harassment in employment because
of race, color, religion, religious creed (including religious dress and grooming
practices), national origin, ancestry, citizenship, physical or mental disability, medical
condition (including cancer and genetic characteristics), genetic information, marital
status, sex (including pregnancy, childbirth, breastfeeding, or related medical
conditions), gender, gender identity, gender expression, age, sexual orientation,
veteran and/or military status, protected medical leaves (requesting or approved for
leave under the Family and Medical Leave Act or the California Family Rights Act),
domestic violence victim status, political affiliation, and any other status protected by
state or federal law. Cal OES-funded projects certify that they will comply with all state
and federal requirements regarding equal employment opportunity, nondiscrimination
and civil rights.
Please provide the following information:
Equal Employment Opportunity Officer:
Title:
Address:
Phone:
Email:
Certification of Assurance of Compliance – VOCA Cal OES 2-104f (Rev. 4/2020) 2
III. Drug-Free Workplace Act of 1990 – (Subrecipient Handbook, Section 2152)
The State of California requires that every person or organization subawarded a grant or
contract shall certify it will provide a drug-free workplace.
IV. California Environmental Quality Act (CEQA) – (Subrecipient Handbook, Section 2153)
The California Environmental Quality Act (CEQA) (Public Resources Code, Section
21000 et seq.) requires all Cal OES-funded projects to certify compliance with CEQA.
Projects receiving funding must coordinate with their city or county planning agency to
ensure that the project is compliance with CEQA requirements.
V. Lobbying – (Subrecipient Handbook Section 2154)
Cal OES grant funds, grant property, or grant-funded positions shall not be used for any
lobbying activities, including, but not limited to, being paid by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress,
or an employee of a Member of Congress in connection with the making of any federal
grant, the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any federal grant or cooperative
agreement.
VI. Debarment and Suspension – (Subrecipient Handbook Section 2155)
(This applies to federally-funded grants only.)
Cal OES-funded projects must certify that it and its principals are not presently debarred,
suspended, proposed for debarment, declared ineligible, sentenced to a denial of
federal benefits by a state or federal court, or voluntarily excluded from covered
transactions by any federal department of agency.
VII. Proof of Authority from City Council/Governing Board – (Subrecipient Handbook Section
1350)
The above-named organization (Applicant) accepts responsibility for and must comply
with the requirement to obtain a signed resolution from the City Council/Governing
Board in support of this Program. The Applicant must provide all matching funds
required for said project (including any amendment thereof) under the Program and
the funding terms and conditions of Cal OES, and that any cash match will be
appropriated as required. It is agreed that any liability arising out of the performance of
this Grant Subaward, including civil court actions for damages, shall be the responsibility
of the grant Subrecipient and the authorizing agency. The State of California and Cal
OES disclaim responsibility of any such liability. Furthermore, it is also agreed that grant
funds received from Cal OES shall not be used to supplant expenditures controlled by
the City Council/Governing Board.
Certification of Assurance of Compliance – VOCA Cal OES 2-104f (Rev. 4/2020) 3
The Applicant is required to obtain written authorization from the City
Council/Governing Board that the official executing this Grant Subaward is, in fact,
authorized to do so. The Applicant is also required to maintain said written authorization
on file and readily available upon demand.
VIII. Civil Rights Compliance
The Subrecipient complies with all laws that prohibit excluding, denying or discriminating
against any person based on actual or perceived race, color, national origin, disability,
religion, age, sex, gender identity, and sexual orientation in both the delivery of services
and employment practices and does not use federal financial assistance to engage in
explicitly religious activities.
IX. Special Condition for Grant Subaward with Victims of Crime Act (VOCA) Victim
Assistance Formula Grant Program Funds
1.Applicability of Part 200 Uniform Requirements
The Subrecipient must comply with the Uniform Administrative Requirements,
Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted and
supplemented by DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform
Requirements") apply to this FY 2019 award from OJP.
The Part 200 Uniform Requirements were first adopted by DOJ on December 26,
2014. If this FY 2019 award supplements funds previously awarded by OJP under
the same award number (e.g., funds awarded during or before December
2014), the Part 200 Uniform Requirements apply with respect to all funds under
that award number (regardless of the award date, and regardless of whether
derived from the initial award or a supplemental award) that are obligated on
or after the acceptance date of this FY 2019 award.
For more information and resources on the Part 200 Uniform Requirements as
they relate to OJP awards and Subawards ("Subgrants"), see the OJP website at
https://ojp.gov/funding/Part200UniformRequirements.htm.
Record retention and access: Records pertinent to the award that the
Subrecipient must retain -- typically for a period of 3 years from the date of
submission of the final expenditure report (SF 425), unless a different retention
period applies -- and to which the Subrecipient must provide access, include
performance measurement information, in addition to the financial records,
supporting documents, statistical records, and other pertinent records
indicated at 2 C.F.R. 200.333.
In the event that an award-related question arises from documents or other
materials prepared or distributed by OJP that may appear to conflict with, or
differ in some way from, the provisions of the Part 200 Uniform Requirements, the
Subrecipient is to contact OJP promptly for clarification.
Certification of Assurance of Compliance – VOCA Cal OES 2-104f (Rev. 4/2020) 4
2.Compliance with DOJ Grants Financial Guide
The Subrecipient must to comply with the DOJ Grants Financial Guide.
References to the DOJ Grants Financial Guide are to the DOJ Grants Financial
Guide as posted on the OJP website (currently, the "DOJ Grants Financial
Guide" available at https://ojp.gov/financialguide/DOJ/index.htm), including
any updated version that may be posted during the period of performance.
The Subrecipient must comply with the DOJ Grants Financial Guide.
3.Requirements Pertaining to Prohibited Conduct Related to Trafficking in Persons
(including reporting requirements and OJP authority to terminate award)
The Subrecipient must comply with all applicable requirements (including
requirements to report allegations) pertaining to prohibited conduct related to
the trafficking of persons, whether on the part of Subrecipients, Subrecipients
("Subgrantees"), or individuals defined (for purposes of this condition) as
"employees" of the Subrecipient or of any Subrecipient.
The details of the Subrecipient's obligations related to prohibited conduct
related to trafficking in persons are posted on the OJP web site at
https://ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm (Award
condition: Prohibited conduct by Subrecipients and Subrecipients related to
trafficking in persons (including reporting requirements and OJP authority to
terminate award)), and are incorporated by reference here.
4.Civil Rights and Nondiscrimination
The Subrecipient understands that the federal statutes and regulations
pertaining to civil rights and nondiscrimination and, in addition:
a.The Subrecipient understands that the applicable statutes pertaining to civil
rights will include section 601 of the Civil Rights Act of 1964 (42 U.S.C. §
2000d); section 504 of the Rehabilitation Act of 1973 (29 U.S.C. § 794); section
901 of the Education Amendments of 1972 (20 U.S.C. § 1681); and section
303 of the Age Discrimination Act of 1975 (42 U.S.C. § 6102);
b. The Subrecipient understands that the applicable statutes pertaining to
nondiscrimination may include section 809(c) of Title I of the Omnibus Crime
Control and Safe Streets Act of 1968 (34 U.S.C. §10228(c)); section 1407(e) of
the Victims of Crime Act of 1984 (34 U.S.C. § 20110 (e)) ; section 299A(b) of
the Juvenile Justice and Delinquency Prevention Act of 2002 (34 U.S.C. §
11182(b)); and the grant condition set out at section 40002(b)(13) of the
Violence Against Women Act (34 U.S.C. § 12291(b)(13), which will apply to
all awards made by the Office of Violence Against Women, also may apply
to an award made otherwise; and
Certification of Assurance of Compliance – VOCA Cal OES 2-104f (Rev. 4/2020) 5
c.The Subrecipient understands they must comply with the specific assurances
set out in 29 C.F.R. §§ 42.105 and 42.204.
5.Compliance with Applicable Rules Regarding Approval, Planning, and
Reporting of Conferences, Meetings, Trainings, and Other Events
The Subrecipient must comply with all applicable laws, regulations, policies,
and official DOJ guidance (including specific cost limits, prior approval and
reporting requirements, where applicable) governing the use of federal funds
for expenses related to conferences (as that term is defined by DOJ), including
the provision of food and/or beverages at such conferences, and costs of
attendance at such conferences.
Information on the pertinent DOJ definition of conferences and the rules
applicable to this award appears in the DOJ Grants Financial Guide (currently,
as section 3.10 of "Postaward Requirements" in the "DOJ Grants Financial
Guide").
6.Compliance with General Appropriations-Law Restrictions on the Use of Federal
Funds (FY 2019)
The Subrecipient must comply with all applicable restrictions on the use of
federal funds set out in federal appropriations statutes. Pertinent restrictions,
including from various "general provisions" in the Consolidated Appropriations
Act, 2019, are set out at
https://ojp.gov/funding/Explore/FY19AppropriationsRestrictions.htm, and are
incorporated by reference here.
Should a question arise as to whether a particular use of federal funds by a
Subrecipient would or might fall within the scope of an appropriations-law
restriction, the Subrecipient is to contact OJP for guidance, and may not
proceed without the express prior written approval of OJP.
7.Reporting Potential Fraud, Waste, & Abuse
The Subrecipient must promptly refer to DOJ Office of the Inspector General
(OIG) any credible evidence that a principal, employee, agent, Subrecipient,
contractor, subcontractor, or other person has, in connection with funds under
this award -- (1) submitted a claim that violates the False Claims Act; or (2)
committed a criminal or civil violation of laws pertaining to fraud, conflict of
interest, bribery, gratuity, or similar misconduct. Potential fraud, waste, abuse, or
misconduct involving or relating to funds under this award should be reported to
the OIG by--(1) online submission accessible via the OIG webpage at
https://oig.justice.gov/hotline/contact-grants.htm (select "Submit Report Online");
(2) mail directed to: Office of the Inspector General, U.S. Department of Justice,
Investigations Division, 1425 New York Avenue, N.W. Suite 7100, Washington, DC
Certification of Assurance of Compliance – VOCA Cal OES 2-104f (Rev. 4/2020) 6
20530; and/or (3) by facsimiledirected to the DOJ OIG Fraud Detection Office
(Attn: Grantee Reporting) at (202) 616-9881 (fax).
Additional information is available from the DOJ OIG website at
https://oig.justice.gov/hotline.
8.Restrictions and Certifications Regarding Non-Disclosure Agreements and
Related Matters
No Subrecipient under this award, or entity that receives a procurement
contract or subcontract with any funds under this award, may require any
employee or contractor to sign an internal confidentiality agreement or
statement that prohibits or otherwise restricts, or purports to prohibit or restrict,
the reporting (in accordance with law) of waste, fraud, or abuse to an
investigative or law enforcement representative of a federal department or
agency authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency
making this award, to contravene requirements applicable to Standard Form
312 (which relates to classified information), Form 4414 (which relates to
sensitive compartmented information), or any other form issued by a federal
department or agency governing the nondisclosure of classified information.
a.In accepting this award, the Subrecipient:
o Represents that it neither requires nor has required internal confidentiality
agreements or statements from employees or contractors that currently
prohibit or otherwise currently restrict (or purport to prohibit or restrict)
employees or contractors from reporting waste, fraud, or abuse as
described above; and
o Certifies that, if it learns or is notified that it is or has been requiring its
employees or contractors to execute agreements or statements that
prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of
waste, fraud, or abuse as described above, it will immediately stop any
further obligations of award funds, will provide prompt written notification
to the federal agency making this award, and will resume (or permit
resumption of) such obligations only if expressly authorized to do so by
that agency.
b.If the Subrecipient does or is authorized under this award to make
Subawards, procurement contracts, or both:
o It represents that (1) it has determined that no other entity that the
Subrecipient's application proposes may or will receive award funds
(whether through a Subaward, procurement contract, or subcontract
under a procurement contract) either requires or has required internal
Certification of Assurance of Compliance – VOCA Cal OES 2-104f (Rev. 4/2020) 7
confidentiality agreements or statements from employees or contractors
that currently prohibit or otherwise currently restrict (or purport to prohibit
or restrict) employees or contractors from reporting waste, fraud, or
abuse as described above; and (2) it has made appropriate inquiry, or
otherwise has an adequate factual basis, to support this representation;
and
o It certifies that, if it learns or is notified that any Subrecipient, contractor, or
subcontractor entity that receives funds under this award is or has been
requiring its employees or contractors to execute agreements or
statements that prohibit or otherwise restrict (or purport to prohibit or
restrict), reporting of waste, fraud, or abuse as described above, it will
immediately stop any further obligations of award funds to or by that
entity, will provide prompt written notification to the federal agency
making this award, and will resume (or permit resumption of) such
obligations only if expressly authorized to do so by that agency.
9.Encouragement of Policies to Ban Text Messaging while Driving
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text
Messaging While Driving," 74 Fed. Reg. 51225 (October 1, 2009), the
Subrecipient understands that DOJ encourages Subrecipients to adopt and
enforce policies banning employees from text messaging while driving any
vehicle during the course of performing work funded by this award, and to
establish workplace safety policies and conduct education, awareness, and
other outreach to decrease crashes caused by distracted drivers.
10.OJP Training Guiding Principles
Any training or training materials that the Subrecipient develops or delivers with
OJP award funds must adhere to the OJP Training Guiding Principles for
Grantees and Subgrantees, available at
https://ojp.gov/funding/Implement/TrainingPrinciplesForGrantees-
Subgrantees.htm.
11.Requirement to report actual or imminent breach of personally identifiable
information (PII)
The Subrecipient must have written procedures in place to respond in the event
of an actual or imminent "breach" (OMB M-17-12) if it – (1) creates, collects,
uses, processes, stores, maintains, disseminates, discloses, or disposes of
"personally identifiable information (PII)" (2 CFR 200.79) within the scope of an
OJP grant-funded program or activity, or (2) uses or operates a "Federal
information system" (OMB Circular A-130). The Subrecipient's breach
procedures must include a requirement to report actual or imminent breach of
PII to an OJP Program Manager no later than 24 hours after an occurrence of
an actual breach, or the detection of an imminent breach.
Certification of Assurance of Compliance – VOCA Cal OES 2-104f (Rev. 4/2020) 8
12.Specific post-award approval required to use a noncompetitive approach in
any procurement contract that would exceed $250,000
The Subrecipient must comply with all applicable requirements to obtain
specific advance approval to use a noncompetitive approach in any
procurement contract that would exceed the Simplified Acquisition Threshold
(currently, $250,000). This condition applies to agreements that -- for purposes of
federal grants administrative requirements -- OJP considers a procurement
"contract" (and therefore does not consider a Subaward).
The details of the requirement for advance approval to use a noncompetitive
approach in a procurement contract under an OJP award are posted on the
OJP web site at
https://ojp.gov/funding/Explore/NoncompetitiveProcurement.htm (Award
condition: Specific post-award approval required to use a noncompetitive
approach in a procurement contract (if contract would exceed $250,000)),
and are incorporated by reference here.
13.Requirement for Data on Performance and Effectiveness Under the Award
The Subrecipient must collect and maintain data that measure the
performance and effectiveness of activities under this award. The data must be
provided to OJP in the manner (including within the timeframes) specified by
OJP in the program solicitation or other applicable written guidance. Data
collection supports compliance with the Government Performance and Results
Act (GPRA) and the GPRA Modernization Act, and other applicable laws.
14.Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to
employees)
The Subrecipient must comply with, and is subject to, all applicable provisions
of 41 U.S.C. 4712, including all applicable provisions that prohibit, under
specified circumstances, discrimination against an employee as reprisal for the
employee's disclosure of information related to gross mismanagement of a
federal grant, a gross waste of federal funds, an abuse of authority relating to a
federal grant, a substantial and specific danger to public health or safety, or a
violation of law, rule, or regulation related to a federal grant.
The Subrecipient also must inform its employees, in writing (and in the
predominant native language of the workforce), of employee rights and
remedies under 41 U.S.C. 4712.
Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712
to this award, the Subrecipient is to contact the DOJ awarding agency (OJP or
OVW, as appropriate) for guidance.
Certification of Assurance of Compliance – VOCA Cal OES 2-104f (Rev. 4/2020) 9
15.Victims of Crime Act Requirements
The Subrecipient must comply with the conditions of the Victims of Crime Act
(VOCA) of 1984, sections 1404(a)(2), and 1404(b)(1) and (2), 34 U.S.C.
20103(a)(2) and (b)(1) and (2) (and the applicable program guidelines and
regulations), as required.
16.Demographic Data
The Subrecipient must collect and maintain information on race, sex, national
origin, age, and disability of victims receiving assistance, where such
information is voluntarily furnished by the victim.
17.Performance Reports
The Subrecipient must submit quarterly performance reports on the
performance metrics identified by OVC, and in the manner required by OVC.
This information on the activities supported by the award funding will assist in
assessing the effects that VOCA Victim Assistance funds have had on services
to crime victims within the jurisdiction.
18.Access to Records
The Subrecipient must authorize the Office for Victims of Crime (OVC) and/or
the Office of the Chief Financial Officer (OCFO), and its representatives, access
to and the right to examine all records, books, paper, or documents related to
the VOCA grant.
19.All Subawards ("Subgrants") must have specific federal authorization
The Subrecipient must comply with all applicable requirements for authorization
of any Subaward. This condition applies to agreements that -- for purposes of
federal grants administrative requirements -- OJP considers a "Subaward" (and
therefore does not consider a procurement "contract").
The details of the requirement for authorization of any Subaward are posted on
the OJP web site at
https://ojp.gov/funding/Explore/SubawardAuthorization.htm (Award condition:
All Subawards ("Subgrants") must have specific federal authorization), and are
incorporated by reference here.
20.Unreasonable restrictions on competition under the award; association with
federal government
SCOPE. This condition applies with respect to any procurement of property or
services that is funded (in whole or in part) by this award regardless of the dollar
Certification of Assurance of Compliance – VOCA Cal OES 2-104f (Rev. 4/2020) 10
amount of the purchase or acquisition, the method of procurement, or the
nature of any legal instrument used.
a.No discrimination, in procurement transactions, against associates of the
federal government
Consistent with the (DOJ) Part 200 Uniform Requirements -- including as set
out at 2 C.F.R. 200.300 (requiring awards to be "manage[d] and
administer[ed] in a manner so as to ensure that Federal funding is expended
and associated programs are implemented in full accordance with U.S.
statutory and public policy requirements") and 200.319(a) (generally
requiring "[a]ll procurement transactions [to] be conducted in a manner
providing full and open competition" and forbidding practices "restrictive of
competition," such as "[p]lacing unreasonable requirements on firms in order
for them to qualify to do business" and taking "[a]ny arbitrary action in the
procurement process") -- no Subrecipient may (in any procurement
transaction) discriminate against any person or entity on the basis of such
person or entity's status as an "associate of the federal government" (or on
the basis of such person or entity's status as a parent, affiliate, or subsidiary of
such an associate), except as expressly set out in 2 C.F.R. 200.319(a) or as
specifically authorized by USDOJ.
b.Monitoring
The Subrecipient's monitoring responsibilities include monitoring of
compliance with this condition.
c.Allowable costs
To the extent that such costs are not reimbursed under any other federal
program, award funds may be obligated for the reasonable, necessary, and
allocable costs (if any) of actions designed to ensure compliance with this
condition.
d.Rules of construction
1)The term "associate of the federal government" means any person or
entity engaged or employed (in the past or at present) by or on behalf of
the federal government -- as an employee, contractor or subcontractor,
grant Subrecipient or -Subrecipient, agent, or otherwise -- in undertaking
any work, project, or activity for or on behalf of (or in providing goods or
services to or on behalf of) the federal government, and includes any
applicant for such employment or engagement, and any person or entity
committed by legal instrument to undertake any such work, project, or
activity (or to provide such goods or services) in future.
Certification of Assurance of Compliance – VOCA Cal OES 2-104f (Rev. 4/2020) 11
2)Nothing in this condition shall be understood to authorize or require any
Subrecipient or any person or other entity, to violate any federal law,
including any applicable civil rights or nondiscrimination law.
21. Determination of suitability to interact with participating minors
SCOPE. This condition applies to this award if it is indicated -- in the application
for the award (as approved by DOJ, the DOJ funding announcement
(solicitation), or an associated federal statute -- that a purpose of some or all of
the activities to be carried out under the award is to benefit a set of individuals
under 18 years of age.
The Subrecipient must make determinations of suitability before certain
individuals may interact with participating minors. This requirement applies
regardless of an individual's employment status.
The details of this requirement are posted on the OJP web site at
https://ojp.gov/funding/Explore/Interact-Minors.htm (Award condition:
Determination of suitability required, in advance, for certain individuals who
may interact with participating minors), and are incorporated by reference
here.
22.Compliance with DOJ regulations pertaining to civil rights and
nondiscrimination – 28 C.F.R. Part 42
The Subrecipient must comply with all applicable requirements of 28 C.F.R. Part
42, specifically including any applicable requirements in Subpart E of 28 C.F.R.
Part 42 that relate to an equal employment opportunity program.
23.Compliance with DOJ regulations pertaining to civil rights and
nondiscrimination - 28 C.F.R. Part 54
The Subrecipient must comply with all applicable requirements of 28
C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain
"education programs."
24.Compliance with DOJ regulations pertaining to civil rights and
nondiscrimination - 28 C.F.R. Part 38
The Subrecipient must comply with all applicable requirements of 28
C.F.R. Part 38 (as may be applicable from time to time), specifically including
any applicable requirements regarding written notice to program beneficiaries
and prospective program beneficiaries.
Currently, among other things, 28 C.F.R. Part 38 includes rules that prohibit
specific forms of discrimination on the basis of religion, a religious belief, a
refusal to hold a religious belief, or refusal to attend or participate in a religious
practice. Part 38, currently, also sets out rules and requirements that pertain to
Certification of Assurance of Compliance – VOCA Cal OES 2-104f (Rev. 4/2020) 12
Subrecipient organizations that engage in or conduct explicitly religious
activities, as well as rules and requirements that pertain to Subrecipients and
Subrecipients that are faith-based or religious organizations.
The text of 28 C.F.R. Part 38 is available via the Electronic Code of Federal
Regulations (currently accessible at https://www.ecfr.gov/cgi-
bin/ECFR?page=browse), by browsing to Title 28-Judicial Administration,
Chapter 1, Part 38, under e-CFR "current" data.
25.Restrictions on “Lobbying”
In general, as a matter of federal law, federal funds awarded by OJP may not
be used by the Subrecipient, either directly or indirectly, to support or oppose
the enactment, repeal, modification, or adoption of any law, regulation, or
policy, at any level of government. See 18 U.S.C. 1913. (There may be
exceptions if an applicable federal statute specifically authorizes certain
activities that otherwise would be barred by law.)
Another federal law generally prohibits federal funds awarded by OJP from
being used by the Subrecipient to pay any person to influence (or attempt to
influence) a federal agency, a Member of Congress, or Congress (or an official
or employee of any of them) with respect to the awarding of a federal grant or
cooperative agreement, Subgrant, contract, subcontract, or loan, or with
respect to actions such as renewing, extending, or modifying any such award.
See 31 U.S.C. 1352. Certain exceptions to this law apply, including an exception
that applies to Indian tribes and tribal organizations.
Should any question arise as to whether a particular use of federal funds by a
Subrecipient would or might fall within the scope of these prohibitions, the
Subrecipient is to contact OJP for guidance, and may not proceed without the
express prior written approval of OJP.
26.Subgrant Award Report (SAR)
The Subrecipient must submit a SAR to OVC for each Subrecipient of the VOCA
victim assistance funds, within ninety (90) days of awarding funds to the
Subrecipient. Subrecipients must submit this information through the automated
system.
27.Effect of Failure to Address Audit Issues
The Subrecipient understands and agrees that the DOJ awarding agency (OJP or
OVW, as appropriate) may withhold award funds, or may impose other related
requirements, if (as determined by the DOJ awarding agency) the Subrecipient
does not satisfactorily and promptly address outstanding issues from audits required
by the Part 200 Uniform Requirements (or by the terms of this award), or other
Certification of Assurance of Compliance – VOCA Cal OES 2-104f (Rev. 4/2020) 13
outstanding issues that arise in connection with audits, investigations, or reviews of
DOJ awards.
28.Additional DOJ Awarding Agency Requirements
The Subrecipient agrees to comply with any additional requirements that may be
imposed by the DOJ awarding agency (OJP or OVW, as appropriate) during the
period of performance for this award, if the Subrecipient is designated as "high- risk"
for purposes of the DOJ high-risk grantee list.
29.Hiring Documents
The Subrecipient must keep, maintain, and preserve all documentation (such as
Form I-9s or equivalents) regarding the eligibility of employees hired using the funds.
All appropriate documentation must be maintained on file by the project and available for
Cal OES or public scrutiny upon request. Failure to comply with these requirements may
result in suspension of payments under the grant or termination of the grant or both and the
Subrecipient may be ineligible for Subaward of any future grants if the Cal OES determines
that any of the following has occurred: (1) the Subrecipient has made false certification, or
(2) violates the certification by failing to carry out the requirements as noted above.
I CERTIFICATION
I, the official named below, am the same individual authorized to sign the Grant Subaward
[Sect ion 15 on Grant Subaward Face Sheet], and hereby swear that I am duly authorized
legally to bind the contractor or grant Subrecipient to the above described certification . I
am fully aware that this certification , executed on the date and in the county below, is
made under penalty of perjury under the laws of the State of California.
Authorized Official 's Signature: ~/4.--<.. L ~
Authorized Official's Typed Name:Ernest Buddy Mende i
Authorized Official's Title:Chairman , Board of Supervisors
Date Executed: . Ct I ~/ 1-...D
Federal Employer ID #-Federal DUNS #_9_3_29_5_3_0_3_7 _____ _
Current System for Award Management (SAM) Expiration Date-'-:0_3_1_04_/_2_0_2_1 ____ _
Executed in the City /County of: Fresno ATTEST:
BERNICE E . SEIDEL a;======================== C lerk of the Board of Supervisors
Coun t¥._cffresno , State of Californ ia
By (}\ .J\o: r L
Deputy 0 AUTHORIZED BY: (not applicable to State agencies)
D City Financial Officer
D City Manager
~ Coun ty Financial Officer
D County Manager
D Governing Board Chair
I' ✓
Signature :
Typed Name : Oscar J. Garcia
Title : Auditor-Controller/Treasurer-Tax Collector
Certifica tion o f Ass ur ance of Compliance -VOCA Cal OES 2-104 f (Rev. 4/2020) 14
Subrecipient: Fresno County Subaward #: VW20 39 0100
Budget Narrative – Cal OES 2-107 (Revised 3/2019)
1
Budget Narrative
The James Rowland Crime Victim Assistance Center (CVAC) applies annually,
through the State of California’s Request for Applications process, for funding to
provide services for Victims and Witnesses of crime in Fresno County. CVAC
provides a comprehensive array of direct services to victims of all types of crime,
including the fourteen mandatory services and all ten of the optional services
delineated in Penal Code Section 13835.
The Governor’s Office of Emergency Services (Cal OES) has allocated
$1,633,176 for Fresno County to continue this program during fiscal year 2020-21.
This grant application requests funds for expenditure in the Personal Services and
Operating Expenses category only. There is no allocated cost for Equipment.
The implementing agency (Probation Department) absorbs some
operating expenses, including liability insurance, PeopleSoft human resources
charges, PeopleSoft financial charges, Professional & Specialized charges, costs
associated with building maintenance and mileage. The salaries of the Project
Director and Financial Officer are not paid by funds from this grant; however,
they provide direct services regarding the fiscal requirements of this grant. The
Financial Officer reviews documents for financial matters required by the grant,
prepares the budget and any modifications, monitors compliance with
regulations and procedures mandated by the funding source, and ensures the
appropriate expenditure of grant funds.
Subrecipient: Fresno County Subaward #: VW20 39 0100
Budget Narrative – Cal OES 2-107 (Revised 3/2019)
2
The Victim/Witness Project Coordinator is a Probation Services Manager
(PSM) responsible for the day to day operation of the project. Grant related
duties of the Project Coordinator/PSM include: recruitment, hiring, training,
supervision and evaluation of paid staff; development and enforcement of
policies and procedures for the CVAC; long and short term program planning;
creation and interaction of management information for the project; facilitation
of interagency communication, cooperation and interaction within the
Probation Department; grant writing; budgeting; maintaining ongoing interface
with Cal OES; ensuring compliance with regulations and funding requirements;
program evaluation including the preparation of quarterly progress reports;
communication with the California Victims Compensation Program (Cal VCP);
instituting and continuing interagency relationships with other criminal justice
and victim service agencies; and representing the Victim/Witness Project to the
public. The Project Coordinator/PSM aims for optimum service results within the
limits of the agency’s resources and coordinates with state and other local
agencies to ensure that the legislative mandates are being achieved. The
Project Coordinator/PSM position is classified as a Probation Services Manager
within the Probation Department structure. The educational requirement
attached to this position is a Bachelor’s Degree in psychology, sociology,
criminology, or a closely related field.
The Victim/Witness Advocate position provides the mandated and
optional services to victims/witnesses of all types of crime countywide. This
Subrecipient: Fresno County Subaward #: VW20 39 0100
Budget Narrative – Cal OES 2-107 (Revised 3/2019)
3
includes the thirteen mandatory and all ten optional services outlined in Penal
Code Section 13835. These services, which are also provided to victim family
members and witnesses of crimes, include advising participants of program
services and outreach activities; referring program participants to professional
care providers; explaining the process of the criminal justice system;
accompanying victims, family members, and witnesses to court and related
hearings; and assisting participants with claim applications. Minimum
requirements for a Victim/Witness Advocate include: A Bachelor’s degree
acceptable in the United States accredited university system in Psychology,
Sociology, Social Work, Criminology, or a related field or sixty (60) semester units,
at least 15 of which must be in Psychology, Sociology, Social Work, Criminology,
or a closely related field and two (2) years of full-time, paid work experience in
victim services intake, counseling, and referral services.
The Program Technician performs various tasks which include, but are not
limited to paraprofessional/technical work in support of County department
programs and services in knowledge, interpretation, and application of County
policies, rules, regulations, and procedures. The Program Technician reports to
the Project Coordinator/PSM and reviews the program policies, rules,
regulations, and procedures as required by State for grant funding purposes.
Other responsibilities include maintaining record keeping systems, data entry,
and statistical input, as well as monitoring student intern and volunteer hours in
accordance with the daily operations of the CVAC. The Program Technician
Subrecipient: Fresno County Subaward #: VW20 39 0100
Budget Narrative – Cal OES 2-107 (Revised 3/2019)
4
assists the Project Coordinator with the preparation of mandated quarterly and
annual reports as required by Cal OES. The Program Technician also serves as
back up at the reception window, greets clients and answers incoming phone
calls. Completion of sixty (60) semester units of coursework acceptable within
the United States’ accredited college or university system is required for this
position.
The Office Assistant performs clerical tasks and provides office support.
Completion of fifteen (15) semester units of coursework acceptable within the
Unites’ accredited college or university system or one year of full-time, paid
clerical experience is required for this position. Cal OES funds also provide for
costs associated with Extra Help Victim/Witness Advocates and Probation
Student Workers.
The Crime Victim Assistance Center relies on Extra Help Victim/Witness
Advocates and Probation Student Workers, with skills and competency to work
with victims of violent crime and in need of crisis intervention.
CVAC Staff will handle documentation, correspondence, and record
keeping of all contacts in Adult Probation System case management system. In
addition, staff will prepare and manage correspondence with CalVCP, law
enforcement, District Attorney’s office, retrieve police reports and necessary
documents required to process CalVCP applications, handle incoming referrals,
interview and assess the victims needs and enter chronological notes, maintain
schedules and calendars, implement and maintain office and filing systems,
Subrecipient: Fresno County Subaward #: VW20 39 0100
Budget Narrative – Cal OES 2-107 (Revised 3/2019)
5
collate information from various sources, maintain databases, and coordinate
the flow of information externally and internally.
Senior Victim/Witness Advocates will delegate such matters, in order to be
available to perform their core operational functions without distractions.
This program relies on services provided by volunteers. The Probation
Department recruits volunteers through colleges, job fairs, community
presentations and service agencies. Volunteers are required to complete an
application similar to an employment application and to agree to submit to a
background check. Once cleared, volunteers are issued ID cards and entered
into a data base from which work units within the Probation Department may
select individuals. Thus, programs can choose volunteers with full confidence
that appropriate background clearances are on file, and the volunteer may
begin work without delay. While all staff at CVAC is committed to serving victims
of crime, one hundred percent of staff time specified in this proposal for grant
funding is committed to the goals and objectives of this project.
CVAC staff provide case management services for a caseload of up to 400.
Staff provide victims immediate access to shelter, and transportation. The
services provided through this grant require vast outreach to law enforcement
agencies throughout all of Fresno County, community based organizations, and
faith based organizations and the unincorporated areas in Fresno County. The
CVAC team of staff will conduct outreach and educate the public, provide
comprehensive case management services, and form a collaborative
Subrecipient: Fresno County Subaward #: VW20 39 0100
Budget Narrative – Cal OES 2-107 (Revised 3/2019)
6
committee with the community service providers in order to fulfill the
requirements and objectives of the grant.
No mid-year salary range adjustment is required, as it has been
calculated over a twelve-month period and is reflected in the Personal Services
section of this report.
For 2020-21, funding is solicited to continue the support of a Victim/Witness
based Mass Victimization Advocate (MVA). MVA funding will continue to be
dedicated to meet the objectives of supporting response readiness to mass
victimization/terrorism incidents. The current and experienced Victim/Witness
Advocate will continue to be utilized to fulfill this position within CVAC.
Cal OES funds will provide for operating expenses such as vehicle use,
office supplies, training opportunities for staff, and housing for victims. Some
operating expenses will be absorbed by the Probation Department. Provision of
operating expenses allow program staff to be responsive to the basic rights and
needs of victims and witnesses within Fresno County. The Probation
Department’s provision of space, supplies, office equipment, communication
technology, administrative support and transportation provides a base from
which grant-funded program staff is able to provide efficient and effective
delivery of services which are consistent with the stated goals and objectives
outlined in the grant application.
Our mission as a member of the criminal justice system is to provide
protection for the community, support victim advocacy, and deliver essential
Subrecipient: Fresno County Subaward #: VW20 39 0100
Budget Narrative – Cal OES 2-107 (Revised 3/2019)
7
services to the courts. Due to this grant, Victim/Witness Advocates will have the
opportunity to enhance existing services to victims in Fresno County.
Subrecipient: Fresno County Subaward #: VW20 39 0100
Project Narrative – Cal OES 2-108 (Revised 3/2019)
1
Project Narrative
Problem Statement
The Fresno County Probation Department's Victim/Witness Assistance
program has been a part of the community since 1975. Prior to that time, crime
victims received no assistance from public or private social work or criminal
justice agencies to ease their recovery from crime or to meet necessities arising
from victimization. Victims were not able to obtain critical information regarding
court processes or referral services, nor did they receive attention and guidance
in coping with the stresses created by the criminal justice experience. In 1975,
the Fresno County Board of Supervisors designated the Probation Department as
the agency to fill this gap in services. "The Victim/Witness Project" in Fresno
County was the first Victim Advocacy program in California to be offered
through a Probation Department. Funding through the California Office of
Emergency Services (Cal OES) continues to make this project possible.
Now known locally as the James Rowland Crime Victim Assistance Center
(CVAC), the Fresno County Victim/Witness Project provides victims of all types of
crime with comprehensive services, including the fourteen mandatory and all
ten optional services delineated in Section 13835 of the California Penal Code.
In 2018, CVAC provided services to 7,703 new victims of crime. Fresno County
has expanded service locations over the years from a single office to three
separate locations. This growth was achieved through extended community
outreach and our working relationships with agencies providing services to local
Subrecipient: Fresno County Subaward #: VW20 39 0100
Project Narrative – Cal OES 2-108 (Revised 3/2019)
2
crime victims. Outreach to rural populations and inter¬-agency collaboration
has built a solid foundation for providing quality services to victims of crime in
Fresno County. From the beginning, CVAC has developed, nurtured, and
expanded relationships with agencies that serve victims including: the District
Attorney’s Office, local Law Enforcement agencies, women’s shelters, rape
counseling programs, therapeutic programs, medical providers, funeral
directors, and Human Services agencies. These efforts have improved access to
services and developed strategies to identify, refer, and address the on-going
needs of victims and witnesses of all types of crime, resulting in no limitation of
services to specific crime types. Operational Agreements, interagency
roundtable committees, interagency cross-training, and monthly meetings to
coordinate services strengthen these relationships while maintaining the
professional standards of this agency.
Many in the community fail to recognize that serving victims is a critical
component of the criminal justice system. CVAC will continue to provide media
and educational campaigns, trainings for new service providers, and
community outreach in a concerted public education effort. Public awareness
of the impact of crime on victims and of services available to victims through
this program is vital to reaching those who need it most.
Fresno County is the sixth largest of 58 California counties covering 6,017
square miles and offering both rural and urban lifestyles in a variety of
landscapes. According to the California Department of Finance, Fresno is the
Subrecipient: Fresno County Subaward #: VW20 39 0100
Project Narrative – Cal OES 2-108 (Revised 3/2019)
3
tenth most populated county with 1,007,299 residents. 65% of the County's
population resides near the center of the county in the densely populated,
adjoining cities of Fresno and Clovis. This balance resides in suburban, rural and
agricultural areas of Fresno County, which include 15 cities, at least 25 towns,
and many remote settlements that offer little to no direct services to residents.
Fresno County’s population increased by 10.4%, nearly twice the statewide
growth rate of 5.6% from 2005-2015. During most of that period, state and
federal funding for CVAC remained level, or dropped, so we are gratified that
the available grant funding amount for 2020-21 has continued to increase.
However, there are many challenges in providing services to a growing
population with limited resources.
The abundance of cultural diversity in Fresno County necessitates a wide-
ranging outreach to victims. Establishing trust within these cultural communities
requires ongoing awareness training for staff, while translation services and
printed materials that provide an effective means of communication require
additional resources. Fresno County is home to numerous distinct cultural groups
with extensive diversity in languages, customs and norms. Unfortunately, victims
in some of these cultural groups are reluctant to seek help from outsiders. They
may also be suspicious of the judicial system and its process, making it even
more difficult for staff of CVAC to serve them.
The Hmong community in the Fresno Metropolitan area is a perfect
example. Hmong cultural beliefs discourage advocacy outside the Hmong
Subrecipient: Fresno County Subaward #: VW20 39 0100
Project Narrative – Cal OES 2-108 (Revised 3/2019)
4
Community, creating stigmatism towards victims and families who seek
assistance from "outside." Often these cultural differences result in unreported
victimization, so providing victim services to this particular population has been
challenging. Continuous outreach efforts are necessary to build relationships
with Hmong community leaders and organizations.
The Native American communities are also challenging due to the existing
infrastructure within local tribes, distrust of outsiders, and stigmatism-which plays
a major role in close-knit communities. CVAC will continue to provide outreach
services to members of the three local tribes in Fresno County and strive to
strengthen relationships with tribal leaders.
Plan
The CVAC is committed to reducing the effects and trauma of crime by
meeting the needs of victims of all crime types. This plan will be accomplished
by the recruitment and maintenance of qualified, trained staff to provide the
fourteen mandatory and all ten optional services established in Section 13835 of
the California Penal Code. These services are directed to victims of all crime
types, all ages, all ethnicities, English and non-English speaking, dependent
adults as well as disabled victims within the County of Fresno.
All staff and volunteers are trained to provide culturally sensitive
intervention and prevention services. Bicultural and bilingual staff and volunteers
are dedicated to meeting client needs, but local translation services are utilized
when necessary to enable Victim/Witness Advocates to communicate
Subrecipient: Fresno County Subaward #: VW20 39 0100
Project Narrative – Cal OES 2-108 (Revised 3/2019)
5
effectively in other languages. Translation services are obtained through the Lao
Family Community of Fresno, the Cambodian Community of Fresno, the
Southeast Asian Community Services Project, and Centro La Familia. The
agency's list of translators is updated regularly.
Three Victim/Witness assistance office locations provide improved access
and efficient service to victims of Fresno County. Victim/Witness Advocates in all
three locations report directly to the Project Coordinator at the main office. The
vehicle assigned to this project is utilized by all Victim/Witness Advocates to
make field visits and to transport victims and witnesses, as needed. The after-
hours number for Fresno County Victim/Witness services is
(559) 288-0806, regardless of location. Our main office, the James Rowland
Crime Victim Assistance Center (CVAC), is located in downtown Fresno, across
the street from the Fresno County Courthouse and the Adult Probation office, at
2233 Kern Street, Fresno, CA 93721. This office, which serves victims of all types
of crime, provides a reception area with office support staff, a victim's waiting
area for court, and a child's waiting/play room and offices for Senior
Victim/Witness Advocates, Victim/Witness Advocates, Probation Student
Workers, a Program Technician, a Deputy Probation Officer, and the Project
Coordinator. The CVAC phone number is (559) 600-2822.
The second office is located in the Fresno County Senior Resource Center.
It houses two Victim/Witness Advocates specializing in services to the Elderly and
Dependent Adults. Also located at the Senior Resource Center are the Fresno-
Subrecipient: Fresno County Subaward #: VW20 39 0100
Project Narrative – Cal OES 2-108 (Revised 3/2019)
6
Madera Area Agency on Aging, Adult Protective Services, Older Adult Mental
Health, and Law Enforcement Elder Abuse Crime Units. The close proximity of
agencies provides a "one-stop service center" for this special population. The
Fresno County Senior Resource Center is located at 2025 E. Dakota, 4th Floor,
Fresno, CA 93726; the phone number is (559) 600-5490.
Our third office is located at the Juvenile Justice Campus (JJC), in the
same building as the Juvenile Court, at 3333 East American Avenue, Suite B,
Fresno, CA 93725. We have one fulltime Victim/Witness Advocate at the JJC,
specializing in the juvenile court process and serving victims of juvenile
offenders. The Victim/Witness Advocate's office at the JJC can be reached at
(559) 600-4749.
All three CVAC sites provide direct services to victims and refer them to
other community resources as appropriate. Operationally, the goal is to provide
services to victims within twenty- four hours of receiving a referral. This goal is
accomplished through a proactive approach including coordination with law
enforcement and other agencies within the county. At first contact with the
victim, a needs assessment is performed and the appropriate referrals made. In
the event of emotional trauma, staff provides crisis intervention services directly
and/or arranges immediate provision of appropriate services with other local
agencies. Emergency services, which may include food, clothing, lodging,
transportation, and other needs arising from victimization, may also be provided.
The project maintains an emergency fund, established through donations, to
Subrecipient: Fresno County Subaward #: VW20 39 0100
Project Narrative – Cal OES 2-108 (Revised 3/2019)
7
assist victims with their immediate emergency needs. This emergency fund is
maintained with control and guidelines under the Fresno County Auditor-
Controller's office. The centers provide information on financial compensation
through the California Victim Compensation Program, including eligibility
requirements, claim forms, assistance filing the claim, and determining claim
status.
Victim/Witness Advocates make field visits to meet with victims in their
homes, workplaces, shelters, or other places, as requested. Additionally, field
visits are made when the presence of a Victim/Witness Advocate is requested
by Therapists, Social Services, Law Enforcement, Deputy District Attorneys, or
Deputy Probation Officers conducting interviews with the victims. These field
visits are another avenue through which the center provides immediate
assistance to the victim.
A detailed orientation to the criminal justice system is provided to each
victim and/or witness. Court support, court escort, and case status/disposition
information is available throughout the court process. Victim Impact Statements
are sought and, when received, delivered to the Judge and all related parties
for sentencing. If the victim is giving a statement directly to the Court and
requests assistance, court support is provided by a Victim/Witness Advocate.
Victims receive assistance from CVAC in requesting temporary restraining
orders, restitution and property returns. At the request of the victim, notification
of their victimization to family, friends, landlords and/or employers can be made.
Subrecipient: Fresno County Subaward #: VW20 39 0100
Project Narrative – Cal OES 2-108 (Revised 3/2019)
8
If further hardships are created by the crime, CVAC offers to intervene on the
victim's behalf with creditors, landlords, and/or employers.
Volunteers are recruited from the community and local colleges to augment
paid staff time and increase services available to victims. The Fresno County
Probation Department completes a background investigation on each
volunteer, which includes application and background information, OMV
check, local criminal record check, and a LIVESCAN fingerprint check through
the Department of Justice. Upon clearance of the background investigation,
each volunteer receives a Probation Volunteer Identification Badge which
authorizes the start of volunteer service. The CVAC provides an initial orientation
and assigns each volunteer to a full time Victim/Witness Advocate for
supervision and training. Additional training by full-time Victim/Witness
Advocates and outside providers continues during the volunteer's term as
appropriate for the assignment given. Volunteers document the hours for each
shift worked on the Volunteer Log, which is signed by the supervising
Victim/Witness Advocate and maintained for audit purposes. Typical duties of a
volunteer include: transportation of police reports from law enforcement to the
Victim/Witness Advocate, reception duties, initial phone contact with new
victims, assisting the Victim/Witness Advocate with completing the Victim
Compensation Application process, assisting at community presentations and
events, court support, and other duties depending on the training and personal
abilities of each volunteer.
Subrecipient: Fresno County Subaward #: VW20 39 0100
Project Narrative – Cal OES 2-108 (Revised 3/2019)
9
Services for the hearing impaired are provided through California Relay
Services for the Hearing-Impaired and the California Association for the
Physically Handicapped (CAPH). A Telecommunication Device (TDD) for the
Deaf or a sign language interpreter through the Fresno Deaf and Hard of
Hearing agency are available for Victim/Witness Advocates to gain access to
the hearing impaired community and provide much needed information and
victim services. CAPH also provides help with victims who have various physical
disabilities. Services for the blind and sight-impaired, are provided in conjunction
with the Valley Center for the Blind and other community resources to address
the needs of the victim regarding court assistance, emergency needs, victims
compensation application and other personal issues as needed. The Central
Valley Regional Center (CVRC) is utilized as a resource for developmentally
disabled victims, as is the Fresno Association for Retarded Citizens (ARC).
Victim/Witness Advocates maintain mutual-aid relationships with agencies that
provide services to victims with special needs, which include: California
Children's Services, the Friendship Center for the Blind, Disabled American Vets
and the Veterans' Center. Specialized transportation services for the
handicapped are obtained through Handy Ride and Dial-a-Lift, and all three
office locations are equipped to accommodate wheelchairs. Arrangements are
made to ensure that appropriate handicapped access is available in providing
court support for the disabled.
Subrecipient: Fresno County Subaward #: VW20 39 0100
Project Narrative – Cal OES 2-108 (Revised 3/2019)
10
Cases most likely to result in trauma are referred to CVAC in a variety of
ways to ensure that victims and/or family members receive services. The most
immediate referrals are made by patrol officers. The CVAC annually provides
updated program brochures outlining available services to all local law
enforcement agencies. These brochures are distributed as each agency deems
appropriate. The Fresno Police Department also provides reports to
Victim/Witness Advocates on crimes likely to cause physical and/or emotional
injury to victims. Reports are obtained from the Fresno County Sheriff’s
Department three times each week by a volunteer. In addition, all other local
law enforcement agencies throughout the county are requested to send
appropriate crime reports and to refer crime victims to CVAC. The District
Attorney's Office directly refers cases for victim assistance to CVAC during the
filing process or during the court process. Further, the Probation Department
refers many cases at the time of sentencing through a request for a Victim
Impact Statement. Cases are assigned to Victim/Witness Advocates based on
information in the crime reports or received from the referring agency. Outreach
letters and brochures are sent to victims of serious, traumatic, or highly
publicized criminal cases, explaining and offering CVAC services and providing
information about the criminal justice system and victims' compensation rights.
Additionally, the Victim/Witness Advocate may make initial contact in person or
by phone.
Subrecipient: Fresno County Subaward #: VW20 39 0100
Project Narrative – Cal OES 2-108 (Revised 3/2019)
11
Referrals are also made by phone, in writing, or in person by hospital staff,
physicians, home-health care practitioners, counselors and therapists, and other
health care providers, protective services social workers for children and adults,
and by members of other victim- serving agencies. Funeral home directors,
attorneys, friends and relatives of victims, and persons who have previously
utilized the project's services also refer victims. Clients often self-refer after
learning about this program through publicity and/or media coverage
generated by the center.
Operational Agreements (OA) have been signed with primary agencies
to establish a process of reciprocal referrals, in-service training and a
commitment to work on behalf of victims. The Operational Agreements (OA
Summary Form attached) specifically indicate that CVAC will provide a
thorough and timely response to the victim on all requests and referrals. It is
further agreed staff will attend agency and interagency meetings to discuss
strategies to implement mandated services. Both agencies maintain a mutual
networking relationship, a free exchange of information and a coordination of
agency services. Agency staff members also attend Interagency Roundtable
meetings to ensure exchange and updating of information and streamlining of
the referral process.
The CVAC will continue to identify and expand community resources, to
maintain and update available resource listings, and to network with local
service providers, both public and private. In addition, this program will
Subrecipient: Fresno County Subaward #: VW20 39 0100
Project Narrative – Cal OES 2-108 (Revised 3/2019)
12
continue to provide presentations regarding victims' rights and cross training
with other agencies. Public awareness of victim services and crime prevention
information will be made available through presentations to community groups,
public service announcements, brochures and media coverage throughout the
year. Written material and video tapes that are crime and language specific,
i.e., domestic violence, crime prevention, and testifying in court, are all used to
enhance presentations and to give individual information to assist victims and
witnesses as needed.
The CVAC’s qualified and fully trained staff is committed to providing
quality service to crime victims and capable of implementing the goals,
objectives, and activities in this application. The CVAC is a valuable county
resource, offering a unique range of services not available to victims through
other agencies.
Functioning under the umbrella of the Probation Department has allowed
CVAC to utilize Probation's resources to benefit victims in the community. This
includes accessibility to juvenile crime reports, criminal offender records,
sentencing court orders, court calendars, restitution status, and an internal
process for Victim Impact Statements to be requested and submitted to the
Superior Court. The Probation Department’s Business Office maintains internal
accounting and administrative controls to ensure that both revenues and costs
are identified by program and funding source, and compliance with mandated
grant procedures is maintained. A series of checks and balances and the
Subrecipient: Fresno County Subaward #: VW20 39 0100
Project Narrative – Cal OES 2-108 (Revised 3/2019)
13
required Report of Expenditures form assure that Cal OES grant funds are
accounted for and expended in accordance with the grant. The Probation
Department continually reviews program data to ensure compliance with goals
and objectives and submits status reports bi-annually as required.
An organizational chart showing CVAC's place within the Fresno County
Probation Department structure is attached.
Mass Victimization Advocate
A mass victimization/terrorism incident can occur in every community at
any time. Multiple such incidents have occurred throughout our nation, in
communities small and large, rural and urban. Believing ‘it cannot happen
here’ is not appropriate. Preparation is critical to adequately respond to the
needs of victims and provide them with timely and comprehensive services from
when the crisis situation initially occurs through their long term recovery. For this
reason, our County is soliciting the additional funding to support a
Victim/Witness based Mass Victimization Advocate (MVA) for 2020-21. If
awarded, these funds will assist our Crime Victim Assistance Center (CVAC) to
participate in a coordinated community-wide response to mass
victimization/terrorism incidents. The MVA will focus on mass crisis incidents due
to a criminal event and will remain dedicated to accomplish the objectives of
supporting response readiness provided to the victims of crime. Our CVAC will
be tasked to develop a victim assistance plan to support and enhance
Subrecipient: Fresno County Subaward #: VW20 39 0100
Project Narrative – Cal OES 2-108 (Revised 3/2019)
14
immediate response and recovery efforts and establish readiness in response to
mass victimization/terrorism incidents. Our plan consists of the following steps:
•Review of Current Capabilities: The MVA/CVAC will research and
determine the community’s existing emergency plan of mass crisis
response and recovery measures as well as existing roles and
responsibilities
•Become a Known Key Partner: The MVA/CVAC will outreach to the
existing local mass crisis response team, if any, and establish a working
relationship. It is essential to become a member of the existing mass crisis
response team and educate others of the role of the CVAC and how we
will operate and support victims during and after a mass crisis due to a
criminal event. Potential key partners include fire and police
departments, emergency management departments, local mental
health teams, school districts, local hospitals, and community companies
•Understand the Needs of Victims: The MVA will utilize assessment tools,
research and determine the needs of victims
•Identify Resources and Deficits in Current Capabilities: In collaboration
with the key partners, the MVA/CVAC will determine if existing measures
effectively and efficiently address the needs of victims
•Develop a Comprehensive Plan: The MVA/CVAC, working closely with
stakeholders, will ensure the community is prepared and equipped to
implement a plan that provides victims and their families with timely and
Subrecipient: Fresno County Subaward #: VW20 39 0100
Project Narrative – Cal OES 2-108 (Revised 3/2019)
15
comprehensive services to victims of crime and their families during the
response and recovery phases
•Establish MOUs with Identified Participants: Once a comprehensive crisis
response/mass victimization assistance plan is created, create
memorandums of understanding (MOUs) with the various agencies
involved including allied service provides, local government, as well as
neighboring counties within the identified crisis response training region to
leverage resources and facilitate a regional response in the event of a
mass crisis event due to a criminal act
•Develop and Disseminate Protocols: Establish practices to implement the
plan developed. Protocols must be reviewed and approved by the
heads of the agencies involved, must be clearly understood by parties
involved including how the plan will be implemented and how these
protocols may impact criminal based events
•Review MVA funding: Define management and technology supplies,
contents of go-bags, and/or other resources required for deployment and
allocate MVA funding accordingly
The mandated ‘California Crime Victims Association Crisis Response
Advocate’ training provided us a framework which will assist us in realistic
program development. It is anticipated the first 12 months of 2020-21 will be
needed to further develop each of the above points.
CALIFORN I A GOVERNOR 'S OFFICE OF EMERGENCY SERVICES
SUBRECIPI ENT GRANTS MANAGEMENT ASSESSMENT
Subrecipient _F_re_s_no_C_o_u_nty~--------Duns# 932953037 Fl PS# 0 19-00000
Disaster /Program Title: Victim Witn ess Assistan ce (VW) Program
Performance Period: 1010 1120 to 09/30 /2 1 Subaward Amount Requested : $1,633 ,1 76
Type of Non -Federal Entity (Check Box):• State Gov. 0 Loca l Gov. D JPA •No n-Pr ofit • Tri b e
Per Title 2 CFR § 200 .331, Cal OES is required to evaluate the risk of noncompliance with federal
statutes, regulations and grant terms and conditions posed by each subrecipient of pass-
through funding. This assessment is made in order to determine and provide an appropriate
level of technical assistance, training, and grant oversight to subrecipients for the award
referenced above .
The following are questions related to your organization's experience in the management of
federal grant awards. This questionnaire must be completed and returned wi t h your gran t
application materials .
For purposes of completing this questionnaire, grant manager is the individual who has primary
responsibility for day-to-day administration of the grant, bookkeeper/accounting staff means
the individual who has responsibility for reviewing and determining expenditures to be charged
to the grant award, and organization refers to the subrecipient applying for the award, and/or
the governmental implementing agency, as applicable.
Assessment Factors Response
1. How many years of experience does your current grant m anager have >5 years
managing grants?
2. How many years of experie n ce does your current bookkeeper/a ccounting >5 years
staff have managing grants?
3. How many grants does your organization currently receive? 3-10 grants
4 . What is the approximate total dollar amount of all grants your organ ization
$2,435,000 receives?
5 . Are individual staff members assigned to work on multi p le grants? Yes
6 . Do you use t imesheets to tr ac k the time sta ff spend w orking on specific Yes activities /pro jects?
7. How often d oes your organization have a financial audit? Annually
8. Has your organization received any audit findings in the last three years? No
9. Do you have a written plan to charge costs to grants? No
10. Do you have written procurement policies? Yes
11. Do you get multiple quotes or bids when buying items or services? Sometimes
12. How many years do you maintain receipts, deposits, c a n c elled checks,
3-5 years invoices, etc.?
13. Do you have proc ed ur es to monitor grant funds passed through to other
entities?
Yes
Certification : This is to certify that, to the best of our knowledge and belief, the data furnished
above is accurate, complete and current.
~nature : (Authorized Agent)
-/) -,/_ ~ -e:t,. ./_
Print Name and Tit ~: Ernest Buddy Mendes
C a l OE S Staff O ATTEST:
B ER N ICE E. SE IDE L
C lerk of the Board of Sup ervi so rs
County of Fresno , Sta te of Car ornia
By_i.,.~~!,.......J..~~==~:____
Date ·
:~ C"r,;-fV'1.V::lD A ~cl,. ~~'"""'
Phone Number: 559-600-4000
ubrecipient Grants Management Assessment (Rev.07 /2019)
PROJECT SERVICE AREA INFORMATION
COUNTY OR COUNTIES SERVED: Enter the name(s) of the county or
counties served by the project. Put an asterisk where the project’s
principal office is located.
1.
2.U.S. CONGRESSIONAL DISTRICT(S): Enter the number(s) of the U.S.Congressional District(s) which the project serves. Put an asterisk for
the district where the project’s principal office is located.
3.STATE ASSEMBLY DISTRICT(S): Enter the number(s) of the State AssemblyDistrict(s) which the project serves. Put an asterisk for the district
where the project’s principal office is located.
4.STATE SENATE DISTRICT(S): Enter the number(s) of the State SenateDistrict(s) that the project serves. Put an asterisk for the district
where the project’s principal office is located.
5.POPULATION OF SERVICE AREA: Enter the total population of the areaserved by the project.
Project Service Area Information - Cal OES 2-154 (Revised 7/2019)
Fresno County Probation Department
Kirk Haynes
Chief Probation Officer
Personnel Development & Research
Probation Division Director
Joy Thompson
Juvenile
Division
Commitment
Division Adult Division Detention
Division
Administration Division
Greg Reinke
Crime Victim Assistance Center
Probation Services Manager
Karen Roach
Victim Witness Grant
Viktoria Grigoryan, Sr. Victim Advocate
Gwen Pfost, Sr. Victim Advocate
Mariell Trauner, Sr. Victim Advocate
Isabel Bolanos, Victim Advocate
Evelyn Espinoza, Victim Advocate
Sarah Barton, Victim Advocate
Hannah Martinez, Victim Advocate
Veronica Fabela, Victim Advocate
Brenda Muniz, Victim Advocate
Kayla Forte, Victim Advocate
Melinda Zavala, Mass Victimization Advocate
Cybil Luna, Victim Advocate
Vacant (1), Victim Advocate
Support
Liana Diaz, Program Tech II
Justin Coulter, Office Assistant I
Mia Castillo, Student Worker/Extra Help
Fionna Romans, Student Worker/Extra Help
Vacant (1), Student Worker/Extra Help
Unserved/Underserved Victim Grant
Debra Gorham, Victim Advocate
Vacant, Victim Advocate
Probation Specialized Units Grant
Jeanette Miller,Victim Advocate
Human Trafficking Grant
Faye Parra, Sr. Victim Advocate
XC Grant
Jessica Munoz, Victim Advocate
Anneli Rios, Victim Advocate
Perla Gurrola, Victim Advocate
Tami Tabacchi, Deputy Probation Officer IV
Financial Services
Supervising Accountant
Norabelle Elegado
Automation
Senior Business
Systems Analyst
David Touma
John Bedell,
IT Analyst IV
Ben Chen,
IT Analyst IV
Shawn Mims,
IT Analyst IV
Russell Pehrson,
Business System
Analyst III
Vacant,
IT Analyst II
Lidia Martinez,
Program Tech. I
VICTIMS OF CRIME ACT (VOCA) VICTIM ASSISTANCE FORMULA GRANT PROGRAM MATCH WAIVER REQUEST Cal OES Subrecipients may request a partial or full match waiver. Approval is dependent on a compelling justification. To request a partial or full match waiver, the Subrecipient must complete the following: l. VOCA Victim Assistance Formula Grant Program Award Number: 2018-V2-GX-0029 2. Cal OES Subaward Number: VW20 39 0100 3. Subrecipient's Name: Fresno county 4. Grant Subaward Performance Period 10/1 /20 through 9/30/21 5. VOCA Victim Assistance Funds Awarded: $ 700,000 6. Amount of Cash Match Proposed (post-Match Waiver): $ O 7. Amount of In-kind Match Proposed (post-Match Waiver): $ O 8. Total Amount of Match Proposed (sum of #6 and #7): $ o 9. Briefly summarize the services provided: Funding allows for the operation of the Crime Victim Assistance Center at three service locations, recruitment and maintenance of qualified staff to provide the fourteen mandatory and all ten optional services established in Section 13835 of the California Penal Code. Services are directed to victims of all crime types, all ages, all ethnicities, English and non-English speaking, dependent adults as well as disabled victims within all of Fresno County. CVAC collaborates with agencies that serve victims such as women's shelters and medical providers. l 0. Describe practical and/or logistical obstacles to providing match: Due to the worldwide coronavirus pandemic, the impact on the local, state and national economy is unknown and may be significant. Therefore, the Fresno County Administrative Office has requested Departments to limit expenditures as much as possible to make additional funding available to help address any downturn in revenues that would impact next fiscal year resulting from the coronavirus. 11. Describe any local resource constraints to providing match: Due to the worldwide coronavirus pandemic, the impact on the local, state and national economy is unknown and may be significant. This could have a significant impact on local resources. The waiver of the Match would free up funding to help address local funding constraints resulting from this pandemic. Approved D Denied D Unit Chief Name Unit Chief Signature / Date
VICTIMS OF CRIME ACT (VOCA) VICTIM ASSISTANCE FORMULA GRANT PROGRAM MATCH WAIVER REQUEST Cal OES Subrecipients may request a partial or full match waiver. Approval is dependent on a compelling justification. To request a partial or full match waiver, the Subrecipient must complete the following: 1. VOCA Victim Assistance Formula Grant Program Award Number: 2019-V2-GX-0053 2. Cal OES Subaward Number: VW20 39 0100 3. Subrecipient's Name: Fresno county 4. Grant Subaward Performance Period 10/1 /20 through 9 /30/21 5. VOCA Victim Assistance Funds Awarded: $775,979 6. Amount of Cash Match Proposed (post-Match Waiver): $ o 7. Amount of In-kind Match Proposed (post-Match Waiver): $ o 8. Total Amount of Match Proposed (sum of #6 and #7): $ O 9. Briefly summarize the services provided: Funding allows for the operation of the Crime Victim Assistance Center at three service locations, recruitment and maintenance of qualified staff to provide the fourteen mandatory and all ten optional services established in Section 13835 of the California Penal Code. Services are directed to victims of all crime types, all ages, all ethnicities, English and non-English speaking, dependent adults as well as disabled victims within all of Fresno County. CVAC collaborates with agencies that serve victims such as women's shelters and medical providers. 10. Describe practical and/or logistical obstacles to providing match: Due to the worldwide coronavirus pandemic, the impact on the local, state and national economy is unknown and may be significant. Therefore, the Fresno County Administrative Office has requested Departments to limit expenditures as much as possible to make additional funding available to help address any downturn in revenues that would impact next fiscal year resulting from the coronavirus. 1 1. Describe any local resource constraints to providing match: Due to the worldwide coronavirus pandemic, the impact on the local, state and national economy is unknown and may be significant. This could have a significant impact on local resources. The waiver of the Match would free up funding to help address local funding constraints resulting from this pandemic. Approved D Denied D Unit Chief Name Unit Chief Signature / Date
Use additional pages if necessary.
Operational Agreement Summary - Cal OES 2-160 (Revised 7/2015)
Operational Agreements (OA) Summary Form
List of Agencies/Organizations/Individuals Date OA Signed
(xx/xx/xxxx)
Dates of OA
From: To:
1. to
2. to
3. to
4. to
5. to
6. to
7. to
8. to
9. to
10. to
11. to
12 to
13. to
14. to
15. to
16. to
17. to
18. to
19. to
20. to
BUDGET CATEGORY AND LINE ITEM DETAIL
Subrecipient: Fresno County - Probation Department
A.Personal Services – Salaries/Employee Benefits 18 VOCA 19 VOCA 20 VWAO COST
Project Coordinator (Probation Services Manager) 1.0 FTE
$7313/month x 12 months = $87,756 $ 87,756 87,756$
Benefits: 92.62% of $87,756 = $82,280 $ 81,280 81,280$
Benefits include Unemployment Ins - .02%, Retirement - 70.96%,
OASDI - 7.65%; Workers Comp- .40%, Health Insurance - 13.46%,
Benefit Administration - .13%
Sr. Victim Witness Advocate 2.0 FTE
$4,571/month x 12 months x 2 FTE =$109,704 $ 109,704 109,704$
Benefits: 98.21% of $109,704 = $107,740 $ 107,740 107,740$
Benefits include Unemployment Ins - .04%, Retirement - 70.96%,
OASDI - 7.65%; Workers Comp- .43%, Health Insurance - 18.92%,
Benefit Administration - .21%
Sr. Victim Witness Advocate 1.0 FTE
$4,355/month x 12 months x 1 FTE =$52,260 52,260$ 52,260$
Benefits: 88.57% of $52,260 = $46,287 46,287$ 46,287$
Benefits include Unemployment Ins - .04%, Retirement - 57.39%,
OASDI - 7.65%; Workers Comp- .67%, Health Insurance - 22.60%,
Benefit Administration - .22%
Victim Witness Advocate - 1 FTE
$4,156 x 12 months x 1 FTE =$49,872 39,055$ 10,817$ 49,872$
Benefits: 94.24% of $49,872 = $46,999 46,999$ 46,999$
Benefits include Unemployment Ins - .04%, Retirement - 67.69%,
OASDI - 7.65%; Workers Comp- .70%, Health Insurance - 17.93%,
Benefit Administration - .23%
Victim Witness Advocate -8 FTE
$3,775 x 12 months x 8 FTE =$362,400 $ 362,400 362,400$
Benefits: 82.38% of $362,400 = $298,545 $ 298,545 298,545$
Benefits include Unemployment Ins - .04%, Retirement - 57.39%,
OASDI - 7.65%; Workers Comp- .78%, Health Insurance - 16.26%,
Benefit Administration - .26%
Program Technician - 1 FTE
$4,397 x 12 months x 1 FTE =$52,764 52,764$ 52,764$
Benefits: 101.92% of $52,764 = $53,777 53,777$ 53,777$
Benefits include Unemployment Ins - .04%, Retirement - 70.96%,
OASDI - 7.65%; Workers Comp- .67%, Health Insurance - 22.38%,
Benefit Administration - .22%
Office Assistant - 1 FTE
$2,713 x 12 months x 1 FTE =$32,556 32,556$ 32,556$
Benefits: 94.01% of $32,556 = $30,606 (will only claim $18,100)18,100$ 18,100$
Benefits include Unemployment Ins - .06%, Retirement - 57.39%,
OASDI - 7.65%; Workers Comp- 1.08%, Health Insurance - 27.47%,
Benefit Administration - .36%
PROBATION STUDENT WORKER 3 @ 100% 940 HRS MAX per worker
Salary - $13 per hr x 940 hrs x 3 EE = $36,660 36,660$ 36,660$
Benefit - 7.65% of 36,660 = $2,804 2,804$ 2,804$
Benefits - OASDI - 7.65%
VW Staff Overtime
$23.89/hr x 1.5 x 200 hrs = $7,167 7,167$ 7,167$
Subaward #: VW20 39 0100
Cal OES 2-106a (Revised 10/2019)
BUDGET CATEGORY AND LINE ITEM DETAIL
Subrecipient: Fresno County - Probation Department
A.Personal Services – Salaries/Employee Benefits 18 VOCA 19 VOCA 20 VWAO COST
Subaward #: VW20 39 0100
Benefits: 7.65% of $7,167 = $548 548$ 548$
Benefits: OASDI - 7.65%
MVA -VWA
$3,893 x 12 months x 1 FTE =$46,716 $ 46,716 46,716$
Benefits: 66.08% of $46,716 = $30,870 $ 30,870 30,870$
Benefits include Unemployment Ins - .04%, Retirement - 57.39%,
OASDI - 7.65%; Workers Comp- .75%, Health Insurance - 0%, Benefit
Administration - .25%
MVA - VW Staff Overtime
$22.46/hr x 1.5 x 110 hrs = $3,706 (will only claim $3,645)3,645$ 3,645$
Benefits: 7.65% of $3,706 = $284 284$ 284$
Benefits: OASDI - 7.65%
Personal Section Totals $ 700,000 $ 671,537 $ 157,197 1,528,734$
PERSONAL SECTION TOTAL **1,528,734$
Cal OES 2-106a (Revised 10/2019)
BUDGET CATEGORY AND LINE ITEM DETAIL
Subrecipient: Fresno County - Probation Department
B. Operating Expenses 18 VOCA 19 VOCA 20 VWAO COST
Vehicle Charges/Maintenance
$350 x 12 months x 4 vehicles = $16,800 (will on claim $13,394)13,394$ 13,394$
(3 vehicles bought with Grant funds - 2 vehicle in 16-17 VW16350100 & 1 vehicle in 17-18 VW17360100,
1 car is leased from the county)
Training - VW (Hotel & Per Diem cost are based on GSA rate)
40 Hour Entry Level Victim/Witness Training (6 VWAs) (In State)
Lodging - ($114 x 5 nights x 6 VWAs)3,420$ 3,420$
Meals- (5 Breakfast @ $15 = $75; 5 Lunches @ $16 = $80; 6 Dinners @ $28 = $168); ($75+$16+$168 = $323 x 6
VWAs)1,938$ 1,938$
Incidental Expenses = ($5 per day x 5 days x 6 VWAs)150$ 150$
Parking - ($25 per day x 5 days x 2 vehicles)250$ 250$
Continued Educational Training (6 VWAs) (In-State)
Lodging - ($114 x 3 nights x 6 VWAs = $2,052) 2,052$ 2,052$
Meals- (3 Breakfast @ $15 = $45; 3 Lunches @ $16 = $48; 4 Dinners @ $28 = $112); ($45+$48+$112 = $205 x 6
VWAs)1,230$ 1,230$
Incidental Expenses = ($5 per day x 3 days x 6 VWAs)90$ 90$
Parking - ($25 per day x 3 days x 2 vehicles)150$ 150$
Training - MVA (Hotel & Per Diem cost are based GSA rate)
40 Hour Entry Level Victim/Witness Training (1 VWA) (In State)
Lodging - ($114 x 5 nights x 1 VWA)570$ 570$
Meals- (5 Breakfast @ $15 = $75; 5 Lunches @ $16 = $80; 6 Dinners @ $28 = $168); ($75+$16+$168 = $323 x 1
VWA)323$ 323$
Incidental Expenses = ($5 per day x 5 days x 1 VWA)25$ 25$
Parking - ($25 per day x 5 days x 1 vehicle)125$ 125$
Continued Educational Training (1 VWA) (In State)
Lodging - ($114 x 3 nights x 1 VWA = $342) 342$ 342$
Meals- (3 Breakfast @ $15 = $45; 3 Lunches @ $16 = $48; 4 Dinners @ $28 = $112); ($45+$48+$112 = $205 x 1
VWA)205$ 205$
Incidental Expenses = ($5 per day x 3 days x 1 = $15)15$ 15$
Parking - ($25 per day x 3 days x 1 vehicle = $75)75$ 75$
Crises Response Training 2021 - (In State)
Lodging - ($114 x 4 nights x 5 VWAs = $2,280) 2,280$ 2,280$
Meals- (3 Breakfast @ $15 = $45; 3 Lunches @ $16 = $48; 4 Dinners @ $28 = $112); ($45+$48+$112 = $205 x 5
VWAs)1,025$ 1,025$
Incidental Expenses = ($5 per day x 4 days x 5 VWAs = $100)100$ 100$
Parking - ($25 per day x 4 days x 2 vehicles = $200)200$ 200$
Office Expense
Outreach Program (Pamphlets, Tables, Chairs, Carts, Tablecloth, Tote, Pens for Victims) = ($200/mo x 12
month = $2400)2,400$ 2,400$
Postage - $250 x 12 months = $3,000 3,000$ 3,000$
Office supplies - paper, printer cartridge, pens, gift cards = (250/mo x 12 months = $3,000) (will only claim
$1,227)1,227$ 1,227$
Office Expense -MVA
Office supplies - paper, printer cartridge, pens, gift cards = (Office supplies = $600/mo x 12 months =
$7,200)7,200$ 7,200$
Go Bags, management and technology supplies and/or other necessary resources required for
deployment. ($750/mo x 12 months = $9,000)9,000$ 9,000$
Emergency Housing for Victims
20 beds (hotel rooms/emergency essentials) x 110 per room x 52 weeks = $114,400 (will only claim -
$53,656)53,656$ 53,656$
Operating Section Totals $- $ 104,442 $- 104,442$
OPERATING SECTION TOTAL ***104,442$
Subaward #: VW20 39 0100
Cal OES 2-106a (Revised 10/2019)
BUDGET CATEGORY AND LINE ITEM DETAIL
Subrecipient: Fresno County - Probation Department
C.Equipment 18 VOCA 19 VOCA 20 VWAO COST
Equipment Section Totals
EQUIPMENT SECTION TOTAL ***
Category Totals ***
Same as Section 12G on the Grant Subaward Face Sheet $700,000 $775,979 $157,197
Total Project Cost $1,633,176
Subaward #: VW20 39 0100
Cal OES 2-106a (Revised 10/2019)
Fund: 0001
Subclass: 10000
ORG: 34320409
Account: 4380