HomeMy WebLinkAboutAgreement A-19-447-1 with Fresno EOC.pdf- 1 -
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FIRST AMENDMENT TO AGREEMENT
THIS FIRST AMENDMENT TO AGREEMENT (hereinafter “Amendment”) is made and entered
into this ___ day of _____________, 2021, by and between COUNTY OF FRESNO, a Political
Subdivision of the State of California, Fresno, California (hereinafter “COUNTY”), and Fresno County
Economic Opportunities Commissions, DBA Fresno EOC, a non-profit 501c3 organization, whose
address is 1920 Mariposa Street, Suite 300, Fresno, California, 93721, (hereinafter “CONTRACTOR”).
WITNESSETH:
WHEREAS, COUNTY and CONTRACTOR entered into Agreement number A-19-447, dated
September 10, 2019 (hereinafter “Agreement”), pursuant to which CONTRACTOR agreed to
implement a policy, system and /or environmental (PSE) change Community Action Model (CAM)
project to work on a policy that designates 100% of multi-unit housing complexes, including balconies
and patios, located in the City of Fresno smoke-free, through its Department of Public Health
(Department); and
WHEREAS, COUNTY and CONTRACTOR now desire to amend the Agreement in order to
increase total compensation, modify the budget and extend the term.
NOW, THEREFORE, for good and valuable consideration, the receipt and adequacy of which
is hereby acknowledged, COUNTY and CONTRACTOR agree as follows:
1.That Section Three (3) of the Agreement, located on page Two (2), lines Fifteen (15)
through Seventeen (17), is deleted in its entirety and replaced with the following:
“3. TERM
The term of this Agreement shall commence upon execution and terminate on
December 31, 2021.”
2. Section Five (5) of the Agreement, located on page Three (3), beginning on line
Thirteen (13) with the number “5” and ending on line Twenty-One (21) with the word
“CONTRACTOR.”, is deleted in its entirety and replaced with the following:
"5 COMPENSATION
COUNTY agrees to pay CONTRACTOR and CONTRACTOR agrees to receive
compensation at the rates as identified in Revised Exhibit B, attached hereto and incorporated herein
13th April
Agreement No. 19-447-1
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by this reference. In no event shall actual services performed under this Agreement for the period
beginning upon execution of this Agreement through and including June 30, 2020 be in excess of
Forty-Nine Thousand One Hundred Sixty-Six Dollars and No/100 ($49,166). In no event shall actual
services performed under this Agreement beginning July 1, 2020 through and including June 30, 2021
be in excess of One Hundred Forty-Four Thousand Dollars and No/100 ($144,000). In no event shall
actual services performed under this Agreement beginning July 1, 2021 through and including
December 31, 2021 be in excess of Fifty Thousand Dollars and No/100 ($50,000). It is understood
that all expenses incidental to CONTRACTOR'S performance of services under this Agreement shall
be borne by CONTRACTOR.”
3. That all references in existing COUNTY Agreement No. A-19-447 to “Exhibit A” shall be
changed to read “REVISED Exhibit A,” attached hereto and incorporated herein by reference.
4.That all references in existing COUNTY Agreement No. A-19-447 to “Exhibit B” shall be
changed to read “REVISED Exhibit B,” attached hereto and incorporated herein by reference.
COUNTY and CONTRACTOR agree that this Amendment is sufficient to amend the
Agreement and, that upon execution of this Amendment, the Agreement and this Amendment together
shall be considered the Agreement.
The Agreement, as hereby amended, is ratified and continued. All provisions, terms,
covenants, conditions and promises contained in the Agreement and not amended herein shall remain
in full force and effect. This First Amendment is effective retroactive to June 30, 2020.
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1 IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to
2 Agreement as of the day and year first hereinabove written .
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4 CONTRACTOR:
Fresno County Economic Opportunities
5 Commission , OBA , Fresno EOC
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(Authorized ignature)
Emilia Reyes, CEO
12 Print Name & Title
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1920 Mariposa Street , Suite 300, Fresno ,
California 93721
Mailing Address
FOR ACCOUNTNG
USE ONLY :
26 ORG No .:
Account No .:
27 Fund/Subclass :
28 SA
56201552
7295
0001/10000
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COUNTY OF FRESNO:
Steve Efrandau, Chairman of the Board of
Supervisors of the County of Fresno
ATTEST:
Bernice E. Seidel
Clerk of the Board of Supervisors
County of Fresno , State of California
By:
Deputy 0
Doc ID : 1 e9a3c5f42c24f2bf78af57a0b814b3b9e4 8770
REVISED EXHIBIT A-1
FRESNO ECONOMIC OPPORTUNITIES COMMISSION 2019-2021 CAM SCOPE OF WORK
Page 1 of 12
OBJECTIVE: BY DECEMBER 31 , 2021, THE CITY OF FRESNO WILL ADOPT A POLICY THAT DESIGNATES 100% OF UNITS IN MULTI-
UNIT HOUSING COMPLEXES (INCLUDING BALCONIES AND PATIOS) AS SMOKE-FREE.
CAM SCOPE OF WORK REQUIREMENTS TIMELINE DELIVERABLE
Agency administrator sets up the budget to include funding for a Project Coordinator, Community
Advocates stipends, funding for incentives and operational expenses and support with the following
specifics:
05/19-6/19 Approved Budget
Hire and designate a Project Coordinator with health education, community organizing, and systems
change experience 09/19-12/19 0.8 FTE
Recruit, train, and engage Community Advocates, and provide orientation and on-going training 09/19-12/19 6-8 ECLs
Meet monthly with Tobacco Prevention Program staff to review progress on work plan and budget 09/19-06/21 Meeting Notes
Attend bi-monthly Tobacco-Free Coalition meetings 09/19-06/21 Meeting Minutes
Attend monthly CAM trainings 09/19-06/21 Training Agendas
Submit monthly invoices to the Tobacco Prevention Program within 15 days of the end of the previous
month 09/19-06/21 Monthly Invoices
Community Action Model Steps:
Step 1: Recruit & Train Emerging Community Leaders: Community Advocates are recruited and
trained to develop skills, increase knowledge and build capacity. They will use this knowledge and skills
to choose a specific issue or focus.
09/1/2019 – 11/30/2019
1.Community
Advocates Tracking
and Training Tool
2.Training Curriculum
and Sample
Workshop
3.Community
Advocates Pre-
Survey
Step 2: Define, design and conduct community diagnosis: A “Community Diagnosis” is the process
of finding the root causes of a community concern or issue and discovering the resources to overcome
it. The diagnosis includes deciding what issue a community group will work on, and design and
implement a community-driven research plan to gather primary data (e.g. surveys, focus groups,
observations, and key informant interviews) regarding the issue.
12/1/2020 - 12/31/2020
1.Community
Diagnosis
Assessment Plan
2.Primary Research
Report
3.Progress Report
REVISED EXHIBIT A-1
FRESNO ECONOMIC OPPORTUNITIES COMMISSION 2019-2021 CAM SCOPE OF WORK
Page 2 of 12
Step 3: Define, design and conduct community diagnosis: The team of Community Advocates,
with technical assistance and training from the TPP and/or consultants, will analyze the findings of their
diagnosis, develop key messages and a menu of potential Policy-System-Environmental change
strategies, complete the Midwest Academy Strategy Chart (MWAC) and present the findings back to
community members.
4/1/2020 – 12/31/2020
1.Secondary
Research Findings
Report
2.Community
Presentation
3.Community
Showcase
4.Developed Key
Messages
5.Year 1 Final
Report
6.Community
Advocates Post-
Survey
Step 4: Develop & Implement Action Plan:
The funded agency will develop and implement a plan to achieve their “Action/Objective” which will
include community outreach and engagement, media campaign, and educating decision-makers and
stakeholders. 8/1/2020 - 11/30/2021
1.6-month Training
Plan and Sample
Workshop
2.Community
Advocates Pre-
Survey
3.Action Ideas and
Rationale
4.Midwest Academy
Strategy Chart
5.Action Plan
6. Mid-Year Report
7.Stakeholder and
Decision-Maker
Engagement Plan
8. Educational
Packet
9.Stakeholder
Education &
Outreach
10.Meetings with
Decision-Makers
11.Media Plan
12.1-2 Developed
Media Tools and
Earned Media
REVISED EXHIBIT A-1
FRESNO ECONOMIC OPPORTUNITIES COMMISSION 2019-2021 CAM SCOPE OF WORK
Page 3 of 12
Step 5: Maintain and/or enforce Action Plan: After successfully completing the Action, the project
plans to ensure that their efforts will be maintained over the long term and enforced by the appropriate
agencies.
10/1/2021 - 12/31/2021
1. Monitoring and
Enforcement Plan
2. Final Report
3. Celebration
Materials
4. Community
Advocates Post-
Survey
REVISED EXHIBIT A-1
FRESNO ECONOMIC OPPORTUNITIES COMMISSION 2019-2021 CAM SCOPE OF WORK
Page 4 of 12
General Activity- Column 1 Specific Activities- 2 Timeline-3 Deliverable-4
Step 1: Recruit & Train Emerging Community Leaders
List General Activities here For each General Activity list specific activities here
Recruit 6-8 Community
Advocates
Community Advocates will be recruited at
presentations and at different community events in
the City of Fresno. Community Advocates will
consist of tenants, staff from different
organizations, apartment managers, youth groups,
and local residents.
09/1/19 – 10/31//19
Community Advocate Tracking
and Training Tool
Community Advocates will be recruited from local
organizations providing services in the City of
Fresno.
09/1/19 - 10/31/19 Community Advocate Tracking
and Training Tool
Provide Orientation to
Community Advocates
An orientation will be provided to inform
Community Advocates of their role in completing
the CAM project for smoke-free multi-unit housing
in the City of Fresno.
11/1/19 – 11/30/19 Community Advocate Tracking
and Training Tool
Provide Training to
Community Advocates
Community Advocates will attend an orientation
training, trainings for Steps 1-5 of CAM, and other
required trainings provided by the Tobacco
Prevention Program (TPP).
11/1/19 – 5/31/21 Training Sign-In Sheet
Completed Training Evaluations
On-going Trainings and
Meetings
Meet weekly and provide on-going trainings as
needed to Community Advocates.
10/1/2019 – 5/31/21 Training Curriculum and Sample
Workshop
Community Advocates Tracking
and Training Tool
REVISED EXHIBIT A-1
FRESNO ECONOMIC OPPORTUNITIES COMMISSION 2019-2021 CAM SCOPE OF WORK
Page 5 of 12
General Activity- Column 1 Specific Activities- 2 Timeline-3 Deliverable-4
Step 2: Define, design and conduct community diagnosis
List General Activities here For each General Activity list specific activities
here
Develop Assessment Plan Develop a Community Diagnosis Assessment Plan
to help identify the root causes of a community
concern or issue and discover the resources to
overcome it. The diagnosis includes deciding
what issue a community group will work on, and
design and implement a community-driven
research plan to gather secondary data (data
which is collected by someone who is someone
other than the user) and primary data (e.g.
surveys, focus groups, observations, and key
informant interviews) regarding the issue.
12/1/19 – 12/31/19 Community Diagnosis Assessment
Plan
Conduct a Public Opinion Survey Work with Community Advocates to conduct a
public opinion survey of at least 150 multi-unit
housing tenants in the City of Fresno on the
exposure to secondhand tobacco and marijuana
smoke in multi-unit housing and measure
support for policy change. Train community
advocates on the purpose for surveying and
survey development.
01/1/20-03/31/20 Primary Research Report
Develop and Conduct Focus
Groups or, develop and conduct
Key Informant Interviews
Work with Community Advocates to develop and
conduct 7 virtual focus groups (1-1.5 hours in
length) with residents of MUH complexes to
discover how exposure to secondhand and
thirdhand smoke has impacted their families.
Each focus group will include a purposive sample
of 6-8 people.
01/1/20-12/31/20 Primary Research Report
Conduct Secondary Research Work with Community Advocates to research
multi-unit housing in each city council district to
01/1/20-03/31/20 Secondary Research Findings
Report
REVISED EXHIBIT A-1
FRESNO ECONOMIC OPPORTUNITIES COMMISSION 2019-2021 CAM SCOPE OF WORK
Page 6 of 12
determine the number of multi-unit housing
properties in each district and their smoke-free
status, and gather and review what policies
and/or research already exists related to the
Communities of Excellence needs assessment,
and other information about secondhand and
thirdhand smoke exposure in multi-unit housing.
Complete Progress Report Complete a simple progress report that describes
accomplishments, challenges, and technical
assistance/support needs.
3/1/20 – 3/31/20 Progress Report
REVISED EXHIBIT A-1
FRESNO ECONOMIC OPPORTUNITIES COMMISSION 2019-2021 CAM SCOPE OF WORK
Page 7 of 12
Step 3: Analyze Diagnosis findings & Present Findings to Community
List General Activities here For each General Activity list specific activities
here
Analyze findings With technical assistance and training from the
Tobacco Prevention Program the Community
Advocates will analyze the findings of their
community diagnosis and draft a report.
04/1/20 – 05/31/20 Diagnosis Report
Complete Year 1 Final Report Develop a reflective summary of achievements in
completing steps 1-3 as well as the status of
building capacity of Community Advocates
07/1/20 – 07/31/20 Year 1 Final Report
Complete Community Advocates
Post Survey
Ensure Community Advocates complete an exit
survey created by the TPP that assesses their
change in skills and knowledge relevant to Steps
1-3.
07/1/20 – 07/31/20 Date Survey was Completed
Aggregated Data
REVISED EXHIBIT A-1
FRESNO ECONOMIC OPPORTUNITIES COMMISSION 2019-2021 CAM SCOPE OF WORK
Page 8 of 12
Step 4: Choose an Action and Develop & Implement Action Plan
List General Activities here For each General Activity list specific activities
here
Develop 6-Month Training Plan Develop a six-month training plan and one-
detailed sample workshop for Community
Advocates.
09/01/20 – 09/30/20 Training Plan and Sample
Workshop
Review Action Ideas and Rationale Work with Community Advocates to develop 2-3
viable Actions based on agency’s research, key
findings, and feedback from community with TPP
mentor staff to examine viability.
09/1/20 – 10/31/20 Action Ideas and Rationale
Develop Key Messages Work with the Community Advocates to develop
at least three key messages, speaking points and
arguments/counterarguments related to drifting
secondhand, third hand smoke and marijuana
smoke and policy options for smoke free housing
in the City of Fresno.
01/01/21 – 01/31/21 Developed Key Messages
Conduct Community Presentation Conduct a community presentation that presents
the results of primary and secondary research
findings and elicit feedback from community
members whether the findings resonate with
them.
01/01/21 – 01/31/21 Recorded Responses to Be
Incorporated in Year 1 Final
Report
Complete Midwest Academy
Strategy Chart
Work with Community advocates to complete
one Midwest Academy Strategy Chart
(approximately 2-hours in length) to identify
goals, constituents, allies, opponents, targets and
tactics for the proposed policy change.
01/01/21 – 01/31/21 Completed Chart
Develop Community Action Plan Based on the results of the community
assessment, work with Community Advocates to
develop a community action plan that focuses on
how to educate the community and elected
officials and to influence action regarding the
01/01/21 – 01/31/21 Action Plan
REVISED EXHIBIT A-1
FRESNO ECONOMIC OPPORTUNITIES COMMISSION 2019-2021 CAM SCOPE OF WORK
Page 9 of 12
proposed policy change. Action plan elements
may include endorsement materials, model
policy, awareness raising campaign, media
advocacy, and presentations to community
groups and elected officials.
Develop PowerPoint Presentation Community Advocates will receive input from the
TPP to develop a 30-minute PowerPoint
presentation for multiple target audiences to
educate community members and local elected
officials that includes the developed key
messages, community assessment findings, and
the proposed policy solution.
01/01/21 – 02/05/21 PowerPoint Presentation(s)
Develop Stakeholder and
Decision-Maker Engagement Plan
Work with Community Advocates to develop a
stakeholder and decision-maker engagement
plan to identify and list the key stakeholders and
decision-makers to engage, how you will reach
them, and delineate roles among your team.
02/01/21 – 02/28/21 Stakeholder and Decision-Maker
Engagement Plan
Develop Materials and
Educational Packet
Work with Community Advocates to design and
develop an educational packet to educate
stakeholder groups, city staff, and elected
officials. This may include the development of
culturally appropriate fact sheets, infographics,
etc. The packet will incorporate community
assessment findings, HSHC data results and the
proposed policy solution. Field test developed
materials via public intercept surveys or a focus
group to ensure that the intended audiences
understand the materials.
02/01/21 – 02/28/21 Sample Educational Packets
Meet with Decision Makers and
Staff
Work with Community Advocates to conduct a
minimum of 5 virtual individual educational
presentations (at least 30 minutes in length) to
Fresno City Council Members and/or city staff
3/1/21 – 9/30/21 Educational Packets
REVISED EXHIBIT A-1
FRESNO ECONOMIC OPPORTUNITIES COMMISSION 2019-2021 CAM SCOPE OF WORK
Page 10 of 12
(e.g. Police Department staff, City Manager,
Planning) and conduct at least 1 educational
presentation (3-20 minutes in length) at a city
council meeting and provide information on
drifting secondhand and third hand smoke and
marijuana smoke in multi-unit housing, results of
primary and secondary research and the
importance of policy options.
Conduct Community Education
and Outreach
Work with Community Advocates to conduct in-
person or virtual community outreach and
education. This may include activities such as,
educational presentations to community
stakeholder groups, outreach at community
events, virtual town hall meetings, etc. in the City
of Fresno to educate the community on smoke-
free multi-unit housing and provide information
on drifting secondhand and third hand smoke
and marijuana smoke in multi-unit housing in the
City of Fresno.
3/1/21 – 9/30/21 Copies of Endorsements or
Resolutions Collected
Earned Media Campaign Work with Community Advocates to develop and
participate in at least two unpaid media activities
(news release, Opinion Editorial, Letter to the
Editor, radio/television interviews, news
conference, etc.) on secondhand and thirdhand
smoke and marijuana smoke in multi-unit
housing.
04/01/21-12/31/21 Media Plan
Developed Media Materials
Complete Action Plan Progress
Report
Develop a progress report that reflects on
progress of each Tactic in the Action Plan and
successes and challenges over the last 6-months
for both the capacity building of the Community
Advocates and Step 4.
06/01/21-06/30/21 Mid-Year Progress Report
REVISED EXHIBIT A-1
FRESNO ECONOMIC OPPORTUNITIES COMMISSION 2019-2021 CAM SCOPE OF WORK
Page 11 of 12
Step 5: Maintain and/or Enforce Action Plan
List General Activities here For each General Activity list specific activities
here
Complete Community Advocates
Post-Survey
Ensure Community Advocates complete an exit
survey created by the TPP that assesses their
change in skills and knowledge relevant to Steps
4-5. This timeframe is flexible if the Community
Advocate leaves the CAM Project before the end
of the project.
9/1/21 – 10/31/21 Date Survey was Completed
Monitoring and Enforcement Plan Work with Community Advocates to develop a
monitoring and enforcement plan that identifies
who and how the PSE change will be
implemented and enforced.
If CAM policy Action is not achieved work with
Community Advocates to identify who needs to
be informed about their work, identify who
might want to carry it on, and identify how they
can package and closeout the project.
10/01/21 – 10/31/21 Monitoring and Enforcement Plan
to be Incorporated into the Year 2
Final Report
Participate in CAM
Celebration/Showcase
Collaborate with the TPP and the Flavors funded
CAM Project to put on a Community
Showcase/Celebration. Each project will present
their research findings and and results of the
CAM project.
12/01/21 – 12/31/21 Pictures and/or Copies of
Showcase Materials
Complete Year 2 Final Report Develop a reflective summary of achievements in
completing steps 4-5. This will include a report on
successes and key challenges in achieving the
Action through their tactics. Project Coordinator
will also reflect on how they have seen
themselves and their Community Advocates
grow in leadership throughout the last year.
11/1/21 – 11/30/21 Year 2 Final Report
REVISED EXHIBIT A-1
FRESNO ECONOMIC OPPORTUNITIES COMMISSION 2019-2021 CAM SCOPE OF WORK
Page 12 of 12
Provide feedback on how to improve the
program, training and technical assistance.
REVISED EXHIBIT B-1
Narrative Year 1
Personnel Salaries, Payroll Taxes & Employee Benefits - Line Items 0001- 0042
Facilities/Equipment Expenses – Line Items 1010-1014
Office Rental ($1.04/sq.ft. x 150 sq.ft. X 12 months)
$1,536.00
Operating Expenses - Line Items 1060-1077
Telephone: $840.00 ($70 combined monthly charges x 12 months)
Includes local and long distance phone calls, teleconference calls, cell phone stipend for
Program Coordinator, software license fee, internet access fee and fax service charges.
Postage: $46.00 (projected for the year)
Postage to mail correspondence to Community Advocates, materials requested by multi-
unit housing tenants and management companies.
Printing/Copying: $2,200.00 (projected for the year)
Cost for outside vendors printing fact sheets, and expenses for in-house duplicating and
reproduction; including expenses related to materials for trainings, surveys, and
informational packets.
Office Supplies: $1,464.43 ($122.04 per month x 12 months)
Office Supplies include pens, pencils, paper, labels, folders, binders, staples, file folders,
ink cartridges, etc.
Incentives: $1,000.00 (100 gift cards x $10 each)
Incentives consist of $ 10.00 gift cards to Starbucks and Subway, to be provided in
community events, presentations, and other community outreach efforts like the multi-unit
housing events, etc.
Educational Materials: $1,300.00 (projected for the year)
Educational Materials will consist of presentation materials that will be culturally appropriate
to disseminate during presentations and other community outreach events.
$33,251.71
TOBACCO PREVENTION PROGRAM CAM PROJECT
FRESNO ECONOMIC OPPORTUNITIES COMMISSION
FISCAL YEAR
September 10, 2019 THROUGH JUNE 30, 2020
PROGRAM EXPENSES NARRATIVE
The Program Coordinator salary is projected as follows:
($2,020.50 paid bi-weekly) x (100% FTE) x (26 pay periods per year) = $52,533
Program Coordinator's responsibilities include: overall planning, recruitment of Community
Advocates, training, report writing, fiscal & maintain the Community Advocates. Work with
Community Advocates in providing education and information to city council members
about smoke-free multi-unit housing in the City of Fresno. Provide information to apartment
managers, residents, property management companies, Apartment Associations.
Coordinate appropriate educational materials in English & Spanish on Second Hand Smoke
(SHS) and other tobacco free topics. Provide sample tobacco control policies to public
housing complexes. Ensure timely grant requirements and reports are submitted. Provide
oversight of the grant evaluation, participate in Local Tobacco Free Coalition Meetings,
conferences and trainings.
The combined fringe benefits rate is projected at 35.84% x $52,533 for a total of
$18,827.83. Fringe benefits includes: FICA (7.65% on all wages up to $127,200), SUI (6.2%
on wages up to $7,000), Worker’s Compensation insurance (salary amount divided by 100
x rate of 0.81 per rate schedule), health insurance ($1,135 per month), and life insurance
($0.26 per $1,000 annualized salary x 2).
The average percentage of employee benefit to salaries was 35% for calendar year 2018,
respectively.
Narrative Year 1 Page 1 of 9
REVISED EXHIBIT B-1
$49,166.00
$3,424.34
TOTAL PROGRAM EXPENSE:
Indirect costs are allocated based on the U.S. Department of Health and Human Service
approved indirect cost rate of 7.5% of allowable costs for a total of $6,976.74 per year.
Staff and Community Advocates Transportation: $2,000.00 (314.47 miles/month x .53/mile
x 12 months)
Mileage for program-related activities such as: presentations, community events, meetings
with key community leaders, multi-unit housing managers, owners, property management
company staff, meetings with Community Advocates, city officials, city managers, trainings
and other meetings to complete CAM Project. Includes mileage for Community Advocates.
Staff Training/Registration: $400.00 (projected for the year)
Registration fees for staff trainings, conferences to attend the California Apartment
Association Network trainings, and attend any out of county trainings and meetings required
by the Tobacco Prevention Program, as required or as needed. It will also include training
for Community Advocates necessary for the completion of CAM Scope of Work. Travel
activities include registration and miscellaneous travel expenses. One staff member will
attend training/conferences that might be required by the Tobacco Prevention Program.
Community Advocates Stipends: $9,600.00 ($100 stipend x 8 Community Advocates x 12
months)
Community Advocates volunteers will assist the Program Coordinator with addressing multi-
unit housing in the City of Fresno by surveying, doing presentations, attending community
events, educating residents and community leaders, such as: City Manager, and City
Council in the City of Fresno, etc.
Food: $400.00 (projected for the year and will not exceed $50 worth/value per Advocate per
year)
Food for Community Advocates when they attend meetings, trainings and educate city
officials on smoke-free policies for the CAM Project.
$10,757.34
Financial Services Expenses – Line Items 1080-1085
External Audit is projected at 0.12% of direct expenditures for a total of $111 per year.
Liability insurance is estimated at $429 per year.
$194.15
Special Expenses – Line Items 1090-1092
Narrative Year 1 Page 2 of 9
REVISED EXHIBIT B-1
A-19-447
PERSONNEL SALARIES:Annual Salar % FTE1Benefit
Rate2
Benefit Cost YEAR 1
ACTUALS
0001 Program Coordinator 52,533$ 1.00 35.84%18,827.83$ $7,635.58
0002 Title -$ -$
0003 Title -$ -$
0004 Title -$ -$
0005 Title -$ -$
Sub-Total 52,533$ 1.0 18,828$ $25,616.13
SALARIES TOTAL 71,361$
1010 Rent/Lease Building $1,872.00 $1,536.00
1011 Rent/Lease Equipment
1012 Utilities $0.00
FACILITY/EQUIPMENT TOTAL $1,872.00
LAPTOPS $1,253.70
1060 Telephone $840.00 $225.10
1062 Postage $46.00
1063 Printing/Copying $2,200.00 $92.09
1066 Office Supplies $1,464.43 $227.97
1067 Incentives $1,000.00 $550.00
1068 Educational Materials $1,300.00
1072 Staff and Community Advocates Transportation $2,000.00 $258.48
1074 Staff Training/Registration $400.00
1076 Community Advocates Stipends $9,600.00 $7,800.00
1077 Food5 $400.00 $350.00
OPERATING EXPENSES TOTAL $19,250.43
1081 External Audit $111.00 $54.83
1082 Liability Insurance $429.00 $139.32
FINANCIAL SERVICES TOTAL $540.00
1090 $0.00
SPECIAL EXPENSES TOTAL $0.00
TOTAL DIRECT COSTS $93,023.26 $45,739.20
INDIRECT COSTS 3 Not to exceed 15% of total direct costs.$6,976.74 $3,426.34
$100,000.00 $49,165.54TOTAL PROGRAM EXPENSES YEAR 1 4
Budget Categories -
Line Item Description (Must be itemized)
FACILITIES/EQUIPMENT EXPENSES:
OPERATING EXPENSES:
FINANCIAL SERVICES EXPENSES:
Tobacco Prevention Program CAM project
Fresno Economic Opportunities Commission
YEAR 1
September 10, 2019 THROUGH JUNE 30, 2020
SPECIAL EXPENSES (Consultant/Etc.):
Consultant (Network & Data Management)
Year 1 Actuals Page 3 of 9
REVISED EXHIBIT B-1
Narrative Year 2
Personnel Salaries, Payroll Taxes & Employee Benefits - Line Items 0001- 0042
0001
Total Fringe Total Salary
15,132.84 38,281.92
$53,415
0002
Total Fringe Total Salary
6,667.95 16,868.08
Total Salary & Fringe: 23,536 Total Salary & Fringe for Marketing Staff $23,536
$76,951
1010 $1,872
1011 $792
$2,664
1060
$4,115
1062
$385
1063 $5,000
1066
$850
Equipment: Portable printer $400; Computer Expense $392. Total: $792
Marketing Staff works in conjunction with the HES and Community Advocates will assist in the
creation of marketing materials, branding and printing of fact sheets, development of ZOOM
background for the program, promotion and placement of media for focus group recruitment
and for other program-related activities, assist with modifying PowerPoint presentations, as
well as the provision of marketing training to the CAs.
Office Supplies: Office supplies include pens, pencils, paper, labels, folders, binders, staples,
file folders, ink catridges, and PPE supplies. $70.83/month x 12 months = $850
Fringe: $16,868 x 39.53% = $ 6,668
Operating Expenses - Line Items 1060-1077
Telephone and computer network: Computer Internet update $50/month x 12 months * 1
device = $600. Licensing + inline protection $10/month x 12 months = $120. IT computer
Management software License - $75/year * 1 device = $75. Zoom Account yearly renewal fee
approximately $200. Technology stipends for PC $50/monthly x 12 months = $600. Local and
long distance phone calls, teleconference calls, software license fee, internet access
$30/month x 12 months = $360; Provide Community Advocates (CA) with technology stipend
for using their internet and phones to participate in the Zoom weekly meetings. 9 CAs x
20/month x 12 months = $2,160. Total $4,115.
Postage: To mail correspondence to Community Advocates, materials requested by multi-unit
housing tenats and management companies. $32.08/month x 12 months = $385
Printing/Copying: Cost for outside vendors printing fact sheets, and expenses for in-house
duplicating and reproduction; including expesnes related to materials for trainings, surveys, and
informational packets. $416.67/month x 12 months = $5,000
TOBACCO PREVENTION PROGRAM CAM PROJECT
FRESNO ECONOMIC OPPORTUNITIES COMMISSION
FISCAL YEAR 2
JULY 1, 2020 THROUGH JUNE 30, 2021
PROGRAM EXPENSES NARRATIVE
The Health Education Specialist (HES) is the project liason in the targeted City of Fresno. The
HES works in conjunction with the Community Services Director on a daily basis and assists
with overall planning, recruitment, training and maintenance of Community Advocates (CAs),
performing program assessments, development of program materials, report writing, supports
evaluation activities and implementation of scope of work activities.
Total Salary & Fringe: 53,415
Salary: $3,190.16 monthly x 100% FTE x 12 months = $38,282
Fringe: $38,282 x 39.53% = $ 15,132.84
Total Salary & Fringe for HES
Salary: $3,190 monthly x 44.065% FTE x 12 months = $16,868
Total Facilities/ Equipment Expenses Total: $2,664
Total S & B Expenses
Facilities/Equipment Expenses – Line Items 1010-1014
Office Rental ($1.04/sq.ft. x 150 sq.ft. X 12 months). Total: $1,872
Narrative Year 2 Page 4 of 9
REVISED EXHIBIT B-1
1072
$1,800
1074
$1,200
1076
$31,200
1077
$450
1068
$850
1067
$1,400
1078
$4,500
1079
$2,000
$53,750
$133,365
1080 $160
Total: $160.00
1082 $429
$589
1090
$10,047
$144,000
page 5 out of 5
Indirect Cost Subtotal
TOTAL PROGRAM EXPENSE:
Community Advocates Stipend: Community Advocates (CA) volunteers will assist the
Program Coordinator with addressing multi-unit housing in the City of Fresno, etc. $300/month
x 7 CAs x 2 months = $4,200; $300/month x 9 CAs x 10 months = $27,000. Total $31,200
Incentive: Incentives consist of $ 10.00-$20.00 gift cards to Starbucks and Subway, to be
provided to participants of community events, educational presentations, and other community
outreach efforts like the multi-unit housing events, etc. 45 gift cards x $20 each = $900 and 50
gift cards x $10 each = $500. Total $1,400
Staff Transportation: Mileage for program-related activities such as: presentations,
community events, meetings with key community leaders, multi-unit housing managers,
owners, property management company staff, meetings with Community Advocates, city
officials, city managers, trainings and other meetings to complete CAM Project. Includes
mileage for Community Advocates and Health Education Specialist. 283.02 miles/month x
.53/mile x 12 months = $1,800
Staff Traning & Registration: Registration fees for staff trainings, conferences to attend the
California Apartment association Network trainings, Technology of Participation Facilitation
Methods virtual training ($950), and attend any virtual or out of county trainings and meetingss
required by Tobacco Prevention Program, as required or as needed. $500-$1,200 x 1-2 events
x 1 staff = $500-$1,200. Total Year 2 Cost = $1,200
Educational Materials: Educational materials will consist of presentation materials that will be
culturally appropriate to disseminate during presentations and other community outreach
events. 9 CAs X 2 polo shirts X $25 each = $450.. Polo shirts for 9 Community Advocates to
wear when attending presentations and eduacting city officials. $25 each x 2 x 9 = $450. Total
$850
Financial Services Expenses – Line Items 1080-1085
External Audit is projected at 0.12% of direct expenditures for a total of $160 per year. Liability
Food: Food for Community Advocates when they attend meetings, trainings and educate city
officials on smoke-free policies for the CAM Project. $37.50/month x 12 months = $450
Social Media Advertising: 6 or more ads will be created to assist with promotion and
recruitment of focus group participants. Running a minimum of 2 ads per month throughout the
target areas. 2 ads x $333.33 x 3 months = $2,000
Geofencing: 6 HTMLS ads will runs for 3 months to promote and recruit participants for focus
groups in the City of Fresno. The 1st month charges include, ad animation creation at one time
only charge $250, and $1250 for ad placement and frequency. The 2nd and 3rd month's
charges include, placement of the ads at $1,500 per month. $1,500 x 2 months = $3,000 The
districts will vary month to achieve high ad visibility with all 7 districts having ads by the end of
3rd month. Total $4,500
Total: $10,047
Direct Cost Subtotal
Total Operating Expenses Total: $53,750
Indirect costs are allocated based on the U.S. Department of Health and Human Service
approved indirect cost rate of 7.5% of allowable costs for a total of $10,047 per year.
Special Expenses – Line Items 1090-1092
Financial Service Expenses
Liability Insurance is estimated at $429 per year
Narrative Year 2 Page 5 of 9
Revised Exhibit B-1
A-19-447
PERSONNEL SALARIES:Annual Salary % FTE1 Benefit Rate2 Benefit Cost
0001 Health Education Specialist 38,282$ 1.00 39.53%$15,132.87
0002 Marketing Staff 38,280$ 0.44065%39.53%$6,667.95
0004 Title -$ $0.00
0005 Title -$ $0.00
Sub-Total 55,150$ $21,800.83
SALARIES TOTAL $76,950.91
1010 Rent/Lease Building $1,872.00
1011 Rent/Lease Equipment $792.00
1012 Utilities $0.00
FACILITY/EQUIPMENT TOTAL $2,664.00
Monthly rate
1060 Telephone $4,115.00
1062 Postage 32.08 $384.96
1063 Printing/Copying 416.67 $5,000.04
1066 Office Supplies 70.83 $849.96
1067 Incentives $1,400.00
1068 Educational Materials $850.00
1072 Staff and Community Advocates Transportation $1,800.00
1074 Staff Training/Registration $1,200.00
1076 Community Advocates Stipends $31,200.00
1077 Food 37.50 $450.00
1078 Geofencing $4,500.00
1079 Social media advertising $2,000.00
OPERATING EXPENSES TOTAL $53,749.96
1081 External Audit $160.04
1082 Liability Insurance $429.00
FINANCIAL SERVICES TOTAL $589.04
1090 $0.00
SPECIAL EXPENSES TOTAL $0.00
TOTAL DIRECT COSTS $133,953.91
INDIRECT COSTS Not to exceed 15% of total direct costs.7.50%$10,046.54
$144,000
Budget Categories -
Tobacco Prevention Program CAM project
Fresno Economic Opportunities Commission
FISCAL YEAR 2
JULY 1, 2020 THROUGH JUNE 30, 2021
Consultant (Network & Data Management)
TOTAL PROGRAM EXPENSES YEAR 2
Line Item Description (Must be itemized)
FACILITIES/EQUIPMENT EXPENSES:
OPERATING EXPENSES:
FINANCIAL SERVICES EXPENSES:
SPECIAL EXPENSES (Consultant/Etc.):
Year 2 REVISED Page 6 of 9
REVISED EXHIBIT B-1
Narrative 6-Month Extension
Personnel Salaries, Payroll Taxes & Employee Benefits - Line Items 0001- 0042
0001
Total Fringe Total Salary 19,774
11,725.98 19,774.00 11,726
31,500
31,500
1010 936
1011 0
936
1060
1,375
1062
92
1063 300
1066
385
1067
225
1068
100
Total Salary & Fringe:
Salary: $3,295.66 monthly x 100% FTE x 6 months =
$19,773.99
Fringe: $19,774 x 59.30% = $11,726
Total Salary & Fringe for HES
TOBACCO PREVENTION PROGRAM CAM PROJECT
FRESNO ECONOMIC OPPORTUNITIES COMMISSION
6-Month Extension
JULY 1, 2021 THROUGH Decmber 31, 2021
PROGRAM EXPENSES NARRATIVE
The Health Education Specialist (HES) is the project liasion in the targeted City of Fresno. The
HES works in conjunction with the Health Services Assistant Director on a daily basis and
assists with overall planning, recruitment, training and maintenance of Community Advocates
(CAs), performing program assessments, development of program materials, report writing,
supports evaluation activities and implementation of scope of work activities.
Total Facilities/ Equipment Expenses Total: $936
Total S & B Expenses
Facilities/Equipment Expenses – Line Items 1010-1014
Office Rental ($1.04/sq.ft. x 150 sq.ft. X 6 months). Total: $936
Equipment: Computer Expense $0
Operating Expenses - Line Items 1060-1077
Telephone and computer network: Computer Internet update $30/month x 6 months = $180.
Licensing + online protection $10/month x 6 months = $60. IT computer Management software
License - $75 per device. Zoom Account 6 months renewal fee $100 Technology stipends for
PC $50/monthly x 6 months = $300. Local and long distance phone calls, teleconference calls,
software license fee, internet access $30/month x 6 months = $180; Provide Community
Advocates (CA) with technology stipend for using their internet and phones to participate in the
Zoom weekly meetings. 8 CAs x $10/month x 6 months = $480. Total $1,375
Postage: To mail correspondence to Community Advocates, materials requested by multi-unit
housing tenants and management companies. $15.33/month x 6 months = $92
Printing/Copying: Cost for outside vendors to print fact sheets, and expenses for in-house
duplicating and reproduction; including expesnes related to materials for trainings, surveys, and
informational packets. $50/month x 6 months = $300
Incentive: Incentives consist of $ 10.00-$25.00 gift cards to Starbucks and Subway, to be
provided to participants of community events, educational presentations, and other community
outreach efforts like the multi-unit housing events, etc. 9 gift cards x $25 each = $225. Total
$225
Educational Materials: Educational materials will consist of presentation materials that will be
culturally appropriate to disseminate during presentations and other community outreach
events. $16.67/month x 6 months = $100. Total $100
Office Supplies: Office supplies include pens, pencils, paper, labels, folders, binders, staples,
file folders, ink catridges, and personal protective equipment supplies. $64.17/month x 6
months = $385
Narrative 6 month extension
REVISED EXHIBIT B-1
1072
378
1076
10,800
1077
225
13,880
46,316
1080 56
Total: $56
1082 140
196
3,488
50,000
total difference 0
Indirect costs are allocated based on the U.S. Department of Health and Human Service
approved indirect cost rate of 7.5% of allowable costs for a total of $3,488 per year.
Financial Service Expenses
Liability Insurance is estimated at $140 for 6 months
Indirect Cost Subtotal
TOTAL PROGRAM EXPENSE:
Total: $3,488
Financial Services Expenses – Line Items 1080-1085
External Audit is projected at 0.12% of direct expenditures for a total of $56 per year.
Food: Food for Community Advocates when they attend meetings, trainings and educate city
officials on smoke-free policies for the CAM Project. Consumable incentives will not exceed
$50 worth/value/per person per year. Cost for 6 months is estimated at $37.50/month x 6
months = $225.
Community Advocates Stipend: Community Advocates (CA) volunteers will assist the Health
Education Specialist with addressing smoke-free multi-unit housing in the City of Fresno, etc.
$200/month x 9 CAs x 6 months = $10,800
Staff Transportation: Mileage for program-related activities such as: presentations,
community events, meetings with key community leaders, multi-unit housing managers,
owners, property management company staff, meetings with Community Advocates, city
officials, city managers, trainings and other meetings to complete CAM Project. Includes
mileage for Community Advocates and Health Education Specialist. 119 miles/month x .53/mile
x 6 months = $378
Total Operating Expenses
Direct Cost Subtotal
Narrative 6 month extension
Revised Exhibit B-1
A-19-447
PERSONNEL SALARIES:Annual Salary % FTE1 Benefit Rate2 Benefit Cost
0001 Health Education Specialist 19,774$ 1.00 59.30%$11,725.98
0002 Title
0004 Title -$ $0.00
0005 Title -$ $0.00
Sub-Total $19,774.00 $11,725.98
SALARIES TOTAL $31,499.98
1010 Rent/Lease Building $936.00
1011 Rent/Lease Equipment $0.00
1012 Utilities $0.00
FACILITY/EQUIPMENT TOTAL $936.00
Monthly rate
1060 Telephone $1,375.00
1062 Postage 15.33 $92.00
1063 Printing/Copying 50 $300.00
1066 Office Supplies 37.5 $385.00
1067 Incentives $225.00
1068 Educational Materials $100.00
1072 Staff and Community Advocates Transportation $378.00
1074 Staff Training/Registration $0.00
1076 Community Advocates Stipends $10,800.00
1077 Food 37.50 $225.00
OPERATING EXPENSES TOTAL $13,880.00
1081 External Audit $55.58
1082 Liability Insurance $140.00
FINANCIAL SERVICES TOTAL $195.58
1090 $0.00
SPECIAL EXPENSES TOTAL $0.00
TOTAL DIRECT COSTS $46,511.56
INDIRECT COSTS Not to exceed 15% of total direct costs.7.50%$3,488.37
$50,000
page 9 out of 9
Budget Categories -
Tobacco Prevention Program CAM project
Fresno Economic Opportunities Commission
6 Month Extension:
July 1, 2021 - December 31, 2021
Consultant (Network & Data Management)
TOTAL PROGRAM EXPENSES YEAR 3
Line Item Description (Must be itemized)
FACILITIES/EQUIPMENT EXPENSES:
OPERATING EXPENSES:
FINANCIAL SERVICES EXPENSES:
SPECIAL EXPENSES (Consultant/Etc.):
6 month extension Page 9 of 9