HomeMy WebLinkAboutAgreement A-21-037 with CalOES.pdf
Fiscal Year 2020
Emergency Management
Performance Grant
California Supplement to the
Federal Notice of Funding Opportunity
December 2020
Agreement No. 21-037
SECTION 1—OVERVIEW ................................................................................................ .1
Federal Program Announcement
Information Bulletins
Purpose of the California Supplement
Key Changes to the FY 2020 Emergency Management Performance Grant
Grant Management Memoranda
Eligible Subrecipients
Tribal Allocations
Subrecipient Allocations
NIMS Implementation
Supplanting
Public/Private Organizations
Debarred/Suspended Parties
SECTION 2—FEDERAL CHANGES AND INITIATIVES ....................................................... 4
FY 2020 Program Priorities
National Campaigns and Programs
Match Requirement
Management and Administration
Indirect Costs
Equipment Typing/Identification and Use
Equipment Maintenance and Sustainment
Small Unmanned Aircraft Systems
Telecommunications Equipment or Services Prohibitions
Emergency Operations Plans
Conflict of Interest
SECTION 3—STATE CHANGES AND INITIATIVES .......................................................... 10
California Homeland Security Strategy Goals
“On Behalf Of”
Regional Approach
Public Alert and Warning
SECTION 4—REQUIRED STATE APPLICATION COMPONENTS ...................................... 11
Financial Management Forms Workbook
Subrecipient Grants Management Assessment
Application Attachments
Standard Assurances
Governing Body Resolution
Authorized Agent Information
SECTION 5—THE STATE APPLICATION PROCESS......................................................... 14
Application Submission
Late or Incomplete Application
EMPG Contact Information
Subaward Approval
Table of Contents | 2020
Table of Contents | 2020
SECTION 6—POST AWARD REQUIREMENTS ................................................................ 15
Payment Request Process Semi-Annual Drawdown Requ irem ents Modifications Training Requirements Exercises, Improvement Plans and After Action Reporting Procurement Standards and Written Procedures Procurement Thres holds Noncompetitive Procurements Environmental Planning and Historic Preservation Construction and Renovation Inventory Control and Property Management Equipment Disposition Performance Reporting Extension Requests Progress Reports on Gra nt Extensions
Monitoring Failure to Submit Required Reports Suspension/Termination
Closeou t
Rec o rds Reten tion
ATTACHMENTS
A – FY 2020 EMPG Allocations
B – FY 2020 EMPG Timeline
C – FY 2020 EMPG Program Checklist
1
Section 1 ‒ Overview | 2020
Federal Program
Announcement
Information
Bulletins
Purpose of the
California
Supplement
Key Changes to
the FY 2020
EMPG
Grant
Management
Memoranda
In February 2020, the U.S. Department of Homeland Security
(DHS)/Federal Emergency Management Agency (FEMA)
issued the Fiscal Year (FY) 2020 Emergency Management
Performance Grant (EMPG) Program, Notice of Funding
Opportunity (NOFO) and FEMA Preparedness Grants
Manual. Subrecipients must follow the programmatic
requirements set forth in the NOFO, FEMA Preparedness
Grants Manual, and the applicable provisions of the Uniform
Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards located in Title 2, Code of
Federal Regulations (C.F.R.) Part 200.
DHS issues Information Bulletins (IBs) to provide updates,
clarification, and new requirements throughout the life of the
grant.
The FY 2020 EMPG California Supplement to the NOFO (State
Supplement) is intended to complement, rather than
replace, the NOFO published by DHS/FEMA. It is
recommended that Applicants thoroughly read the NOFO
and the Preparedness Grants Manual before referring to the
State Supplement. The State Supplement will emphasize
differences between the FY 2019 and FY 2020 EMPG and
highlight additional California policies and requirements
applicable to the FY 2020 EMPG.
•The FY 2020 EMPG Financial Management Forms
Workbook (FMFW) has been updated.
•All EMPG-funded personnel, including M&A staff and any
staff being used for match, must participate in no less
than two exercises. These exercises must align to one of
the priority areas via the Performance Reports.
•Effective August 13, 2020, DHS/FEMA Recipients and
Subrecipients may not use FEMA funds on certain
telecommunications products and contracting with
certain entities for national security reasons.
•Governing Body Resolution can be good for up to three
grant years.
Cal OES issues Grant Management Memoranda (GMMs)
which provide additional information and requirements
regarding EMPG funds.
2
Section 1 ‒Overview | 2020
Eligible
Subrecipients
Eligible Applicants, referred to as Subrecipients, include
Counties/Operational Areas (OAs), and federally-recognized
tribes located in California.
Tribal
Allocations
The NOFO strongly encourages Cal OES to provide EMPG
funds directly to tribes in California. To implement this
requirement, a special Request for Proposal will be issued to
California’s federally-recognized tribes. All Subrecipients are
encouraged to coordinate with tribal governments to ensure
that tribal needs are considered in their grant applications.
Subrecipient
Allocations
FY 2020 EMPG Subrecipient allocations are included in
Attachment A.
NIMS
Implementation
Prior to allocation of any federal preparedness awards in
FY 2020, Subrecipients must ensure and maintain adoption
and implementation of the National Incident Management
System (NIMS).
Supplanting Grant funds must be used to supplement existing funds, not
replace (supplant) funds that have been appropriated for
the same purpose. Subrecipients may be required to provide
supporting documentation that certifies a reduction in non-
federal resources occurred for reasons other than the
receipt or expected receipt of federal funds. Supplanting will
result in the disallowance of any activity associated with this
improper use of the federal grant funds.
Public/Private
Organizations
Subrecipients may contract with any other public or private
organizations to perform eligible activities on approved
EMPG projects.
Debarred/
Suspended
Parties
Subrecipients must not make or permit any award
(subaward or contract) at any tier, to any party, that is
debarred, suspended, or otherwise excluded from, or
ineligible for, participation in federal assistance programs.
Subrecipients must obtain documentation of eligibility prior
to making any subaward or contract funded by EMPG funds,
and must be prepared to present supporting documentation
to monitors/auditors.
Before entering into a Grant Subaward, the Subrecipient
must notify Cal OES if it knows if any of the principals under
3
Section 1 ‒Overview | 2020
Debarred/
Suspended
Parties Cont.
the subaward fall under one or more of the four criteria listed
at 2 C.F.R. § 180.335. The rule also applies to Subrecipients
who pass-through funding to other local entities.
If at any time after accepting a subaward, Subrecipients
learn that any of its principals fall under one or more of the
criteria listed at 2 C.F.R. § 180.335, immediate written notice
must be provided to Cal OES and all grant activities halted
until further instructions are received from Cal OES. The rule
also applies to subawards passed through by Subrecipients
to local entities.
4
Section 2 ‒ Federal Changes and Initiatives | 2020
FY 2020 Program
Priorities
National
Campaigns and
Programs
DHS/FEMA annually publishes the National Preparedness
Report (NPR) to report national progress in building,
sustaining, and delivering the core capabilities outlined in
the goal of a secure and resilient nation. This analysis
provides a national perspective on critical preparedness
trends for whole community partners to use to inform
program priorities, allocate resources, and communicate
with stakeholders about issues of concern.
In developing applications for the FY 2020 EMPG Program,
Subrecipients should fund projects that address areas for
improvement as they relate to emergency management
capabilities, including:
•Logistics – Distribution Management Planning;
•Evacuation Plan/Annex;
•Disaster Financial Management;
•Catastrophic Disaster Housing; and
•Resilient Communications
In addition, EMPG Subrecipients should consider funding
projects that fall into the state, regional, and national priority
areas:
•Mass Care and Housing
•Logistics Distribution Management
•Economic Recovery
•Supply Chain Integrity and Security
•Power Restoration
•Port Restoration
•Debris Removal
DHS/FEMA does not prescribe a minimum funding amount
for these priorities. However, Subrecipients are required to
support local, regional, state, and national efforts in
achieving the desired outcomes of these priorities.
Whole Community Preparedness – Subrecipients should
engage with the whole community to advance individual
and community preparedness and to work as a nation to
build and sustain resilience. In doing so, Subrecipients are
encouraged to consider the needs of individuals with
disabilities and limited English proficiency in the activities and
5
Section 2 ‒Federal Changes and Initiatives | 2020
National
Campaigns and
Programs Cont.
projects funded by the grant.
Subrecipients should utilize established best practices for
whole community inclusion and engage with stakeholders to
advance individual and jurisdictional preparedness and
resilience. In doing so, Subrecipients are encouraged to
consider the necessities of all Californians in the activities
and projects funded by the grant including individuals with
access or functional needs, defined as:
Individuals with physical, developmental or intellectual
disabilities, chronic conditions or injuries, or limited English
proficiency; or, individuals who are older adults, children, low
income, homeless, transportation disadvantaged, or
pregnant.
Active Shooter Preparedness – DHS has developed a
comprehensive Active Shooter Preparedness website, which
strives to enhance national preparedness through a whole-
community approach by providing the necessary products,
tools, and resources to help all stakeholders prepare for and
respond to an active shooter incident. Subrecipients are
encouraged to review the referenced active shooter
resources and evaluate their preparedness needs.
Soft Targets and Crowded Places – States, territories, Urban
Areas, and public and private sector partners are
encouraged to identify security gaps and build capabilities
that address security needs of soft targets and crowded
places, understanding the unique challenges related to
protecting locations which are open to the public.
Community Lifelines – FEMA has introduced a new lifeline
construct to enable the operational continuity of
government and critical business essential to human health,
safety, or economic security during and after a disaster.
These lifelines enable a true unity of effort between
government, non-governmental organizations, and the
private sector, including infrastructure owners and operators.
Additional information may be found at the Community
Lifelines Implementation Toolkit website.
6
Section 2 ‒Federal Changes and Initiatives | 2020
Match
Requirement
The FY 2020 EMPG requires a dollar-for-dollar match. This can
be cash or third party in-kind contributions. Refer to 2 C.F.R. §
200.29 and § 200.306 for specific details. Utilizing the FMFW
Match Tab, Subrecipients will indicate the appropriate
Solution Area and Solution Area Subcategory that
accurately represents the specific activity(ies) and cost(s)
used to meet the match requirement under the FY 2020
EMPG subaward. Contributions from the Subrecipient should
be specifically identified in the match description located on
the FMFW Match Tab. The non-federal match contributions
have the same eligibility requirements as the federal share.
For additional match guidance, see EMPG Clarifying
Guidance IB 458
Management
and
Administration
The Management and Administration (M&A) allowance for
Subrecipients is set at a maximum of 5% for the FY 2020
EMPG.
Indirect Costs Indirect costs are allowable under the FY 2020 EMPG
Program Award. Subrecipients who claim indirect costs may
do so provided they use one of the following two methods:
1. Subrecipients with an indirect cost rate approved by their
cognizant federal agency may claim indirect costs based
on the established rate. Indirect costs claimed must be
calculated using the base approved in the indirect cost
Negotiation Agreement. A copy of the approved
Negotiation Agreement is required at the time of
application.
2. Subrecipients who have never received a negotiated
indirect cost rate and receive less than $35 million in
direct federal funding per year may claim the 10% de
minimis indirect cost rate based on Modified Total Direct
Costs as described in 2 C.F.R., § 200.68, and Subpart E.
Indirect costs are in addition t o the M&A allowance and
must be included in the Grant Award application as a
“Project” and reflected in the FMFW on the Indirect Cost Tab
if being claimed under the award.
Indirect costs must be based on the claimed direct project
costs, excluding equipment expenditures and other
distorting items. Up to $25,000 of each subaward may be
7
Section 2 ‒Federal Changes and Initiatives | 2020
Indirect Costs
Cont.
Equipment
Typing/
Identification
and Use
included as a direct project cost when calculating indirect
costs based on Modified Total Direct Costs.
Indirect costs must be claimed no more than once annually,
and only at the end of the Subrecipient’s fiscal year. An
exception to this rule applies if there is a mid-year change to
the approved indirect cost rate; in this case, costs incurred
to date must be claimed. At that time, a Grant Subaward
Modification reflecting the rate change must also be
submitted to Cal OES, along with a copy of the new Indirect
Cost Rate Agreement.
Allowable EMPG equipment is listed on the FEMA Authorized
Equipment List (AEL) website, and includes equipment from
the following AEL Sections:
•PPE (Category 1)
•Information Technology (Category 4)
•Cybersecurity Enhancement Equipment (Category 5)
•Interoperable Communication Equipment (Category 6)
•Detection Equipment (Category 7)
•Power Equipment (Category 10)
•Chemical, Biological, Radiological, Nuclear, and
Explosive (CBRNE) Reference Materials (Category 11)
•CBRNE Incident Response Vehicles (Category 12)
•Physical Security Enhancement Equipment (Category 14)
•CBRNE Logistical Support Equipment (Category 19)
•Other Authorized Equipment (Section 21)
Subrecipients should analyze the cost benefits of purchasing
versus leasing equipment, especially high cost items and
those subject to rapid technical advances.
Large equipment purchases must be identified and
explained. For more information regarding property
management standards for equipment, refer to 2 C.F.R.
including 2 C.F.R. § 200.310, § 200.313, and § 200.316.
Subrecipients that allocate FY 2020 EMPG funds for
equipment are required to type and identify the capability
associated with that equipment. Also, per FEMA policy, the
purchase of weapons and weapon accessories are not
allowed with EMPG funds. Special rules apply to critical
emergency supplies; refer to Appendix H of the FEMA
Preparedness Grants Manual for additional information.
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Section 2 ‒Federal Changes and Initiatives | 2020
Equipment
Maintenance
and Sustainment
Small
Unmanned
Aircraft Systems
Telecommuni-
cations Equipment
or Services
Prohibitions
Use of EMPG funds for maintenance contracts, warranties,
repair or replacement costs, upgrades, and user fees are
allowable as described in FEMA IBs 336 and 379, as well as
Grant Programs Directorate Policy FP 205-402-125-1.
All requests to purchase Small Unmanned Aircraft Systems
(SUAS) with FEMA grant funding must comply with IB 426 and
include copies of the policies and procedures in place to
safeguard individuals’ privacy, civil rights, and civil liberties of
the jurisdiction that will purchase, take title to, or otherwise
use the SUAS equipment. Reference the Presidential
Memorandum: Promoting Economic Competitiveness While
Safeguarding Privacy, Civil Rights, and Civil Liberties in
Domestic Use of Unmanned Aircraft Systems for additional
information.
Effective August 13, 2020, DHS/FEMA Recipients and
Subrecipients may not use any FEMA funds under open or
new awards to:
1.Procure or obtain any equipment, system, or service that
uses covered telecommunications equipment or services
as a substantial or essential component of any system, or
as critical technology of any system;
2.Enter into, extend, or renew a contract to procure or
obtain any equipment, system, or service that uses
covered telecommunications equipment or services as a
substantial or essential component of any system, or as
critical technology of any system; or
3.Enter into, extend, or renew contracts with entities that
use covered telecommunications equipment or services
as a substantial or essential component of any system, or
as critical technology as part of any system.
This prohibition is mandated by Section 889 of the John S.
McCain National Defense Authorization Act for Fiscal Year
2019 (FY 2019 NDAA), Pub. L. No. 115-232 (2018). FEMA
Grants Program Directorate issued a memo on August 3,
2020 with further guidance, titled Prohibitions on Expending
FEMA Award Funds for Covered Telecommunications
Equipment or Services (Interim).
9
Section 2 ‒Federal Changes and Initiatives | 2020
Emergency
Operations Plans
Conflict of
Interest
Subrecipients should update their Emergency Operations
Plan (EOP) at least once every two years to remain
compliant with the Comprehensive Preparedness Guide 101
version 2.0. Subrecipients are highly encouraged to include
an evacuation plan or annex as part of their EOP as well as
plans to exercise and validate the evacuation plan and
capabilities.
To eliminate and reduce the impact of conflicts of interest in
the subaward process, Subrecipients and pass-through
entities must follow their own policies and procedures
regarding the elimination or reduction of conflicts of interest
when making subawards. Subrecipients and pass-through
entities are also required to follow any applicable federal,
state, local, and tribal statutes or regulations governing
conflicts of interest in the making of subawards.
Subrecipients must disclose to their Program Representative,
in writing, any real or potential conflict of interest as defined
by the federal, state, local, or tribal statutes or regulations,
which may arise during the administration of the EMPG
subaward within five days of learning of the conflict of
interest.
10
Section 3 ‒ State Changes and Initiatives | 2020
California
Homeland
Security Strategy
Goals
“On Behalf Of”
Regional
Approach
Public Alert and
Warning
The State has prioritized the following California Homeland
Security Strategy Goals for the FY 2020 subawards:
1.Enhance Information Collection, Analysis, and Sharing,
in Support of Public Safety Operations Across California;
2.Protect Critical Infrastructure and Key Resources From
All Threats and Hazards;
3.Strengthen Security and Preparedness Across
Cyberspace;
4.Strengthen Communications Capabilities Through
Planning, Governance, Technology, and Equipment;
5.Enhance Community Preparedness;
6.Enhance Multi-Jurisdictional/Inter-Jurisdictional All-
Hazards Incident Catastrophic Planning, Response, and
Recovery Capabilities;
7.Improve Medical and Health Capabilities;
8.Enhance Incident Recovery Capabilities;
9.Strengthen Food and Agriculture Preparedness;
10.Prevent Violent Extremism Through Multi-
Jurisdictional/Inter-Jurisdictional Collaboration and
Coordination;
11.Enhance Homeland Security Exercise, Evaluation, and
Training Programs; and
12.Protect Against Effects of Climate Change
Cal OES may, in conjunction with local approval
authorities, designate funds “on behalf of” local entities
who choose to decline or fail to utilize their subaward in a
timely manner.
Subrecipients must take a regional approach and consider
the needs of local units of government in the projects and
activities included in their FY 2020 EMPG application.
Cal OES strongly encourages Subrecipients to consider use
of this funding to assist their jurisdiction’s alignment with the
State of California Alert and Warning Guidelines developed
pursuant to Senate Bill 833 of the 2018 Legislative Session.
11
Section 4 ‒ Required State Application Components | 2020
Financial
Management
Forms
Workbook
The FY 2020 EMPG Cal OES FMFW includes:
Grant Subaward Face Sheet – Use the Grant Subaward
Face Sheet to apply for grant programs. The Grant
Subaward Face Sheet must be signed and printed in
portrait format.
Authorized Agent Contact Information – Provide the contact
information of Authorized Agents (AA), delegated via the
Governing Body Resolution (GBR) or Signature Authorization
Form, including staff related to grant activities. More than
one person is recommended for designation as the AA; in
the absence of an AA, an alternate AA can sign
documents.
Project Ledger – The Project Ledger is used in the
application process to submit funding information and is
used for submitting Cash Requests, Grant Subaward
Modifications, and assists with completion of the Biannual
Strategy Implementation Report (BSIR).
Planning Tab – Provides detailed information on grant-
funded Planning activities with a final product identified.
Organization Tab – Provides detailed information on grant-
funded Organizational activities.
Equipment Tab – It is an EMPG requirement that detailed
information be provided under the equipment description
for all grant-funded equipment. AEL numbers must be
included for all items of equipment. Always refer to the AEL
for a list of allowable equipment and conditions, if any.
Training Tab – Provides detailed information on grant-
funded Training activities. All training activities must receive
Cal OES approval prior to starting the event, including a
Training Feedback number. The Training Request Form may
be obtained on the Cal OES website.
Exercise Tab – Provides detailed information on grant-
funded Exercises.
M&A Tab – Provides information on grant-funded M&A
activities.
12
Section 4 ‒Required State Application Components | 2020
Financial
Management
Forms Workbook
Cont.
Subrecipient
Grants
Management
Assessment
Application
Attachments
Indirect Costs Tab – Provides information on Indirect Costs.
Consultant-Contractor Tab – Provides detailed information
on grant-funded Consultants, and documents
maintenance and sustainment contracts and activities on
grant eligible items/equipment.
Personnel Tab – Provides detailed information on grant-
funded Personnel activities.
Match Tab – Provides detailed information on Match
activities.
Authorized Agent Page – The Authorized Agent (AA) Page
must be submitted with the application, all Cash Requests,
and Grant Subaward Modifications. The AA must include
the appropriate title, signature, and date.
Per 2 C.F.R. § 200.331, Cal OES is required to evaluate the
risk of noncompliance with federal statutes, regulations,
and grant terms and conditions posed by each
Subrecipient of pass-through funding. The Subrecipient
Grants Management Assessment contains questions
related to a Subrecipient organization’s experience in the
management of federal grant awards. It is used to
determine, and provide, an appropriate level of technical
assistance, training, and grant oversight to Subrecipients
during the subaward. The questionnaire must be
completed and returned with the Subrecipient’s grant
application.
Indirect Cost Rate Agreement – If claiming indirect costs at
a federally-approved rate, Subrecipients will need to
provide a copy of their approved Indirect Cost Rate
Agreement.
FFATA Financial Disclosure – Use the FFATA Financial
Disclosure to provide information required by the Federal
Funding Accountability and Transparency Act of 2006.
Certification Regarding Lobbying – Use the Certification
Regarding Lobbying form to certify lobbying activities, as
stipulated by the Byrd Anti-Lobbying Amendment, 31 U.S.C.
§ 1352.
13
Section 4 ‒Required State Application Components | 2020
Standard
Assurances
The Standard Assurances list the requirements to which the
Subrecipients will be held accountable. All Applicants will
be required to submit a signed original of the FY 2020
Standard Assurances as part of their FY 2020 EMPG
application. The required Standard Assurances can be
found only in PDF format on the Cal OES website.
NOTE: Self-created Standard Assurances will not be accepted.
Governing Body
Resolution
The Governing Body Resolution (GBR) appoints AAs
(identified by the individual’s name or by a position title) to
act on behalf of the governing body and the Applicant by
executing any actions necessary for each application and
subaward. All Applicants are required to submit a copy of
their FY 2020 G BR with their application. Resolutions may be
valid for up to three grant years given the following:
• The resolution identifies the applicable grant program
(e.g., EMPG and/or HSGP);
• The resolution identifies the applicable grant years, (e.g.,
FY 2020, FY 2021,FY 2022); and
• Adheres to any necessary elements required by local
protocols, rules, etc., if applicable.
Resolutions that only identify a single grant program will only be
valid for that single p rogram. Resolutions that do not identify
applicable grant years will only be valid for the grant year in
which the resolution was submitted.
Authorized
Agent
Information
For each person or position appointed by the governing
body, identify the individual in the AA and Contact
Information page of the FMFW.
All changes in AA and contact information must be
provided to Cal OES in writing. If the GBR identifies the AA
by name, a new Resolution is needed when changes are
made. If the GBR identifies the AA by position and/or title,
changes may be made by submitting a request on the
entity’s letterhead, signed by an existing AA.
Cal OES will not accept signatures of an AA’s designee,
unless authorized by the Governing Body’s resolution. A
change to an AA's designee must be submitted on agency
letterhead and signed by the AA, announcing the change
to their designee.
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Section 5 ‒ The State Application Process | 2020
Application
Submission
Late or
Incomplete
Application
EMPG Contact
Information
Subaward
Approval
Subrecipients must submit an electronic copy of their
completed FMFW to their Program Representative for
review no later than fourteen (14) calendar days before
the final Application due date. After the application is
approved, a completed final copy of the FMFW, along
with all other application components must be received
electronically by Cal OES no later than January 31, 2021.
During the application process, if it is determined all
allocated funds cannot be expended by the end of the
period of performance, inform the appropriate Program
Representative as soon as possible. The FY 2020 EMPG
Timeline is referenced as Attachment A.
Late or incomplete applications may be denied. If an
application is incomplete, the Program Representative
may request additional information. Requests for late
submission of applications must be made in writing to the
Program Representative prior to the application due date.
Cal OES has sole discretion to accept or reject a late or
incomplete grant application.
All Subrecipient application materials, questions,
comments, and correspondence should be directed to:
California Governor’s Office of Emergency Services
ATTN: Grants Management (Building E)
Emergency Management Performance Grants Unit
3650 Schriever Avenue
Mather, CA 95655
Ronak Patel – Region III (916) 845-8124
Bryan Reich – Region I & VI (916) 845-8794
Lauren Swearengin – Region IV & V (916) 845-8950
Yer Yang – Region II (916) 845-8468
Subrecipients will receive a formal notification of award.
Subrecipient Subaward letters must be signed and the
original be returned to Cal OES within 20 calendar days.
Once the completed application along with the signed
subaward letter is received and approved, reimbursement
of eligible subaward expenditures may be requested using
the Cal OES FMFW.
Section 6 ‒ Post Award Requirements | 2020
Payment Request
Process
EMPG is a reimbursement grant. To request a reimbursement
of FY 2020 EMPG funds, Subrecipients must first complete a
payment request using the Cal OES FMFW, returning it to the
appropriate Program Representative. Subrecipients who fail
to follow the workbook instructions may experience delays in
processing the payment request.
Payments can only be made if the Subrecipient has
submitted a completed and approved application.
Exercise costs will not be reimbursed until an After Action
Report (AAR)/Improvement Plan (IP) has been submitted to
the Homeland Security Exercise and Evaluation Program
(HSEEP), and a copy sent to their Program Representative.
Semi-Annual
Drawdown
Requirements
All Subrecipients should be reporting expenditures and
requesting funds at least semi-annually throughout the
period of performance. Semi-annual drawdowns should
occur in March and October of each calendar year
following final approval of the subaward application, with
the exception of the final reimbursement request, which
must be submitted within 20 calendar days after the end of
the period of performance.
Modifications Post award budget, scope, and time modifications must be
requested using the Cal OES EMPG FMFW v1.20 signed by
the Subrecipient’s AA, and submitted to the Program
Representative.
The Subrecipient may implement grant modification
activities, and incur associated expenses, only after
receiving written final approval of the modification from
Cal OES.
Subrecipients must provide a written justification with all
modification requests. The justification may be included in
the body of the e-mail transmitting the request, or a
document attached to the transmittal e-mail. Refer to GMM
2018-17 for additional information regarding modification
requests.
15
16
Training
Requirements
Section 6 ‒Post Award Requirements | 2020
Training activities supported with EMPG Program funds
should align to NPG core capabilities identified in each
Subrecipient’s Training and Exercise Plan. Subrecipients must
obtain a Training Feedback Number from Cal OES before
beginning any training activities. This includes project
components like travel to, materials for, or attendance in
training courses. Training Feedback Numbers must be
obtained no later than 30 days before the first day of the
training or related activities. Subrecipients must complete a
Training Request Form and submit it electronically to
Cal OES.
For more information on this or other training-related
inquiries, contact the Cal OES Training Branch at
(916) 845-8752.
All EMPG-funded personnel, including M&A staff, and any
staff being used for match, must complete the following
training courses. Final reimbursement of personnel salaries will
not be approved until all training requirements have been
met. Proof of completion of the training requirements must
be kept on file by the Subrecipient and be made available
for review upon request. When seeking approval of non-
DHS/FEMA developed courses, course materials must be
submitted with the approval requests. Conditional approvals
are not offered.
EMPG TRAINING
IS 100 (any version), Introduction to Incident Command
System (ICS)
IS 200 (any version), ICS for Single Resources and Initial Action
Incident
IS 700 (any version), National Incident Management System,
An Introduction
IS 800 (any version), National Response Framework, An
Introduction
IS 120.c An Introduction to Exercises
IS 230.d Fundamentals of Emergency Management
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Section 6 ‒Post Award Requirements | 2020
Training
Requirements
Cont.
Exercises,
Improvement
Plans and After
Action Reporting
IS 235.c Emergency Planning
IS 240.b Leadership and Influence
IS 241.b Decision Making and Problem Solving
IS 242.b Effective Communication
IS 244.b Developing and Managing Volunteers
In the event that any of the listed courses have been
updated and the required version is no longer available, it is
acceptable to take the updated course in place of the
listed course (i.e., since IS-120.a has been replaced with
IS-120.c, the latter may be used in the place of the original
course). The courses listed above are the minimum
accepted versions for FY 2020 EMPG.
Costs to support Travel/tuition for training are for EMPG-
funded personnel. EMPG-funded personnel are all personnel
with salaries supported with EMPG grant funds, including
those supported with M&A funds and cost-share recipients.
Subrecipients should engage stakeholders to identify long-
term training and exercise priorities. These priorities should
address capability targets and gaps related to identified
jurisdictional threats and hazards, assessed risks, real-world
events, previous exercises, state priorities, or national areas
for improvement identified in the NPR. It is recommended
that exercises describe how they align to the Principals’
Strategic Priorities.
Subrecipients must report on all exercises conducted with
EMPG grant funds. An After Action Report
(AAR)/Improvement Plan (IP) or Summary Report (for
Seminars, Drills & Workshops) must be completed and
submitted to Cal OES within 90 days after the
exercise/seminar/drill/workshop is conducted. It is
acceptable to submit an Exercise Summary Report for
Seminars, drills and Workshops in lieu of a full AAR/IP.
AAR/IPs and Summary Reports should be e-mailed to:
•hseep@fema.dhs.gov
•exercise@caloes.ca.gov
18
Section 6 ‒Post Award Requirements | 2020
Exercises,
Improvement
Plans and After
Action Reporting
Cont.
Procurement
Standards and
Written
Procedures
Procurement
Thresholds
Noncompetitive
Procurements
•Appropriate Program Representative
All EMPG-funded personnel, including M&A staff and any staff
being used for match, must participate in no less than t wo
exercises between July 1, 2020 , and June 30, 2022. These
exercises must align to one of the priority areas via the
Performance Reports. The Great Shakeout is ineligible for the
purpose of two exercise requirements.
Final reimbursement of personnel salaries will not be approved
until all exercise requirements have been met. Exercises used
to meet this requirement during one period of performance
cannot be used to meet the requirement in another.
Extensions to the grant do not apply to this requirement or its
due date. There is no specific requirement for level of
participation in the exercises and the exercises can be of any
type , provided they are related to the subrecipient’s
identified long-term training and exercises priorities.
For exercise-related issues and/or questions, email the
Cal OES Exercise Team at exercise@caloes.ca.gov.
Subrecipients must conduct procurement utilizing either their
own documented procurement standards and procedures,
or the federal procurement standards found in 2 C.F.R. Part
200, whichever is stricter. Procurement standards must also
contain a written conflict of interest policy which reflect
applicable federal, state, local, and tribal laws.
Effective June 20, 2018, the micro-purchase threshold was
increased from $3,500 to $10,000 and the simplified acquisition
threshold was increased from $150,000 to
$250,000. These increases apply to all Subrecipient
procurements executed on or after June 20, 2018. Refer to IB
434 for additional information.
All noncompetitive procurements exceeding the simplified
acquisition threshold requires Cal OES prior written approval.
This method of procurement must be approved by the
Subrecipient’s local Purchasing Agent prior to submitting a
request for Cal OES approval. A copy of the Purchasing
Agent’s approval must be included with submission. Cal OES
may request additional documentation that supports the
procurement effort.
19
Section 6 ‒Post Award Requirements | 2020
Environmental
Planning and
Historic
Preservation
Construction and
Renovation
DHS/FEMA is required to ensure all activities and programs
that are funded by the agency comply with federal
Environmental Planning and Historic Preservation (EHP)
regulations. Subrecipients proposing projects or activities
(including, but not limited to, training, exercises, the
installation of equipment, and construction or renovation
projects) which have the potential to impact the
environment or a historic structure must participate in the
EHP review process. EHP Screening Forms must include
detailed project information and explain the goals and
objectives of the proposed project, and include supporting
documentation.
DHS/FEMA may also require that the Subrecipient provide a
confidential California Historical Resources Information
System (CHRIS) repo rt in addition to the EHP Screening Form.
Determination on the necessity of a CHRIS report is based
upon information disclosed on the EHP Screening Form.
Program Representatives will provide additional instructions
should this report be required. EHP requests should be
submitted to Cal OES as early as possible. All
projects/activities triggering an EHP screening must receive
DHS/FEMA written approval prior to commencement of the
funded activity. Updated information may be referenced in
the FEMA GPD EHP Policy Guidance.
When applying for construction funds, including
communications towers, at the time of application,
Subrecipients must submit evidence of approved zoning
ordinances, architectural plans, any other locally required
planning permits, and a notice of federal interest.
Additionally, Subrecipients are required to submit a SF-4 24C
Budget and Budget Detail that cites the project costs.
Communication tower construction requests also require
evidence that the Federal Communications Comm ission’s
Section 106 review process has been completed.
Subrecipients using funds for construction projects must
comply with the Davis-Bacon Act. Subrecipients must
ensure that their contractors or subcontractors for
construction projects pay workers no less than the prevailing
wages for laborers and mechanics employed on projects of
20
Section 6 ‒Post Award Requirements | 2020
Construction and
Renovation Cont.
Inventory Control
and Property
Management
Equipment
Disposition
Performance
Reporting
a character like the contract work in the civil subdivision of
the state in which the work is to be performed.
Written approval for construction must be provided by DHS/
FEMA prior to the use of any EMPG funds for construction or
renovation.
FY 2020 EMPG Subrecipients must use standardized resource
management concepts for resource typing and
credentialing, in addition to maintaining an inventory by
which to facilitate the effective identification, dispatch,
deployment, tracking and recovery of resources.
Subrecipients must have an effective inventory management system, to include:
•Property records that document description, serial/ID
number, fund source, title information, acquisition date,
cost, federal cost share, location, use, condition, and
ultimate disposition;
•Conducting a physical inventory at least every two years;
•A control system to prevent loss, damage, and theft of
grant purchased equipment and supplies; and
•Adequate maintenance procedures must be developed
to keep the property in good condition.
When original or replacement equipment acquired under
the EMPG is no longer needed for program activities, the
Subrecipient must contact their Program Representative to
request disposition instructions.
BSIR – Subrecipients must complete a BSIR each Winter and
Summer using the DHS/FEMA Grants Reporting Tool (GRT) for
the duration of the subaward period of performance or until
all grant activities are completed and the subaward is
formally closed by Cal OES. Failure to submit a BSIR could
result in subaward reduction, suspension, or termination.
Access to the BSIR may be obtained through the GRT. To
create a new account, click the link that reads, “Register for
an account” and follow the instructions provided.
21
Section 6 ‒Post Award Requirements | 2020
Performance
Reporting Cont.
Extension
Requests
The Subrecipient will be required to ensure up-to-date
project information is entered. The Project Ledger in the
FMFW may assist with the BSIR data entry process. For
additional assistance with the GRT, contact the appropriate
Program Representative.
Quarterly Performance Reports – Subrecipients must prepare
and submit Performance Reports to the State for the
duration of the subaward period of performance, or until all
grant activities are completed and the subaward is formally
closed by Cal OES. The quarterly reports must include the
progress made on identified activities, as well as other
required information. Failure to submit a quarterly
Performance Report could result in subaward reduction,
suspension, or termination.
In order to ensure that mandated performance metrics and
other data required under the subaward is reported
accurately, all EMPG Performance Reports must be
submitted electronically, via email, to their Cal OES EMPG
Program Representative for review and vetting. Electronic
documents submitted for Cal OES review and vetting should
be submitted as soon as possible, but no later than, seven (7)
calendar days before the identified due date(s) associated
with the Performance Report. Submission of the electronic
copy is only to occur after their Cal OES EMPG Program
Representative’s review has concluded and the
Subrecipient is directed by their Cal OES EMPG Program
Representative to submit the signed electronic copy.
Extensions to the initial period of performance identified in
the subaward will only be considered through formal, written
requests to the Subrecipient’s Program Representative. Upon
receipt of the extension request, Cal OES will:
1.Verify compliance with performance reporting
requirements by confirming the Subrecipient has
submitted all necessary performance reports;
2.Confirm the Subrecipient has provided sufficient
justification for the request; and
3.If applicable, confirm the Subrecipient has demonstrated
sufficient progress in past situations where an extension
was authorized by Cal OES.
22
Extension
Requests Cont.
Section 6 ‒Post Award Requirements | 2020
Extension requests will be granted only due to compelling
legal, policy, or operational challenges, and will only be
considered for the following reasons:
1. Contractual commitments with vendors that prevent
completion of the project within the period of
performance;
2. The project must undergo a complex environmental
review which cannot be completed within this timeframe;
3. Projects are long-term by design and therefore;
acceleration would compromise core programmatic
goals; and
4. Where other special circumstances exist.
To be considered, extension requests must be received no
later than 60 days prior to the end of the Subrecipient’s
period of performance and must contain specific and
compelling justifications as to why an extension is required.
All extension requests must address the following:
1. Grant program, fiscal year, and award number;
2. Reason for delay;
3. Current status of the activity/activities;
4. Approved period of performance termination date and
new project completion date;
5. Amount of funds drawn down to date;
6. Remaining available funds, both federal and non-federal;
7. Budget outlining how remaining federal and non-federal
funds will be expended;
8. Plan for completion, including milestones and timeframes
for each milestone and the position/person responsible
for implementing the plan for completion; and
9. Certification that the activity/activities will be completed
within the extended period of performance without any
modification to the original Statement of Work.
General questions regarding extension requirements and the
Extension Request form should be directed to the
Subrecipient’s Program Representative. For additional
information, see IB 379. Extension requests for personnel and
salaries do not meet the requirements of IB 379 and will not
be granted. Subrecipients are expected to complete all
grant-funded personnel activity by the end of the subaward
period of performance.
23
Section 6 ‒Post Award Requirements | 2020
Progress Reports
on Grant
Extensions
Monitoring
All Subrecipients that receive Cal OES approval to extend
their FY 2020 grant subaward period of performance may be
required to submit progress reports indicating completed
and future project milestones on all extended projects.
Progress reports must be submitted electronically to their
Program Representative. Due dates for the submission of
progress reports will be established at the time of extension
approval.
Cal OES Grants Monitoring actively monitors Subrecipients,
through day-to-day communications, programmatic site
visits, and desk and on-site compliance assessments. The
purpose of the compliance assessment is to ensure
Subrecipients are in compliance with applicable state and
federal regulations, grant guidelines, and programmatic
requirements. Monitoring activities may include, but are not
limited to:
•Verifying that entries recorded on the FMFW categories
are properly supported with source documentation;
•Eligibility of and support for expenditures, typically
covering two to three years of data;
•Comparing actual Subrecipient activities to those
approved in the grant application and subsequent
modifications, including the review of timesheets and
invoices as applicable;
•Procurements and contracts;
•Ensuring equipment lists are properly maintained and
physical inventories are conducted;
•Ensuring advances have been disbursed in accordance
with applicable guidelines; and
•Confirming compliance with:
o Standard Assurances, and
o Information provided on performance reports and
payment requests
NOTE: It is the responsibility of all Subrecipients that pass
down grant funds to other entities, to maintain and utilize a
formal process to monitor the grant activities of their
subawards. This requirement includes, but is not limited to,
on-site verification of grant activities, as required. It is
common for Subrecipients to receive findings in a
programmatic site visit or compliance assessment, which
24
Section 6 ‒Post Award Requirements | 2020
Monitoring Cont. require a Corrective Action Plan (CAP) to be submitted by
Subrecipients. Those Subrecipients who fail to submit a CAP,
as required, shall have a “hold” placed on any future
reimbursements until the “finding” is resolved.
Failure to Submit
Required Reports
Periodic reporting is required by the grant. Subrecipients who
miss a single reporting due date may receive a letter
addressed to their Board of Supervisors informing them of the
failure to report. County OAs and tribes who fail to report
twice in a row may have subsequent awards reduced by
10% until timely reporting is reestablished.
Suspension/
Termination
Cal OES may suspend or terminate grant funding, in whole or
in part, or other measures may be imposed for any of the
following reasons:
•Failure to submit required reports
•Failure to expend funds in a timely manner consistent with
the grant milestones, guidance, and assurances
•Failure to comply with the requirements or statutory
progress toward the goals or objectives of federal or state
law
•Failure to make satisfactory progress toward the goals or
objectives set forth in the Subrecipient application
•Failure to follow Grant Subaward requirements or Special
Conditions
•Proposing or implementing substantial plan changes to
the extent that, if originally submitted, the application
would not have been selected for funding
•False certification in the application or other document
•Failure to adequately manage, monitor, or direct the
grant funding activities of their Subrecipients
Before taking action, Cal OES will provide the Subrecipient
reasonable notice of intent to impose corrective measures
and will make every effort to informally resolve the
problem(s).
Closeout Cal OES will close-out Subrecipient awards when it
determines all applicable administrative actions and all
required work of the federal award have been completed.
Subawards will be closed after:
25
Section 6 ‒Post Award Requirements | 2020
Closeout Cont. •Receiving any applicable Subrecipient Performance
Report indicating all approved work has been
completed, and all funds have been distributed;
•All funds have been requested and reimbursed, or
disencumbered;
•Completing a review to confirm the accuracy of
reported information;
•Reconciling actual costs to subawards, modifications and
payments; and
•Verifying the Subrecipient has submitted a final BSIR
showing all grant funds have been expended.
Records
Retention
The records retention period is three years from the date of
the Cal OES Grant Closeout letter, or until any pending
litigation, claim, or audit started before the expiration of the
three-year retention period has been resolved and final
action is taken. The Cal OES Grant Closeout Letter will notify
the Subrecipient of the start of the records retention period
for all programmatic and financial grant-related records.
If the State Administrative Agency award remains open after
the Subrecipient’s submission of the final BSIR, Cal OES will
complete any additional BSIR reporting required under the
award on behalf of the Subrecipient.
Closed grants may still be monitored and audited. Failure to
maintain all grant records for the required retention period could
result in a reduction of grant funds, and an invoice to return costs
associated with the unsupported activities. If documents are
retained longer than the required retention period, FEMA, the DHS
Office of Inspector General, Government Accountability Office,
and pass-through entity have the right to access these records as
well. See Title 2, C.F.R. § 200.333 and § 200.336.
Attachment A ‒ FY 2020 EMPG Allocations
| 2020
Operational Area Population Base
Amount
Per Capita
Total Total Award
ALAMEDA 1,669,301 125,000 335,874 460,874
ALPINE 1,162 125,000 234 125,234
AMADOR 38,294 125,000 7,705 132,705
BUTTE 226,466 125,000 45,566 170,566
CALAVERAS 45,117 125,000 9,078 134,078
COLUSA 22,117 125,000 4,450 129,450
CONTRA COSTA 1,155,879 125,000 232,570 357,570
DEL NORTE 27,401 125,000 5,513 130,513
EL DORADO 191,848 125,000 38,601 163,601
FRESNO 1,018,241 125,000 204,877 329,877
GLENN 29,132 125,000 5,861 130,861
HUMBOLDT 135,333 125,000 27,230 152,230
IMPERIAL 190,266 125,000 38,283 163,283
INYO 18,593 125,000 3,741 128,741
KERN 916,464 125,000 184,398 309,398
KINGS 153,710 125,000 30,927 155,927
LAKE 65,071 125,000 13,093 138,093
LASSEN 30,150 125,000 6,067 131,067
LOS ANGELES 10,253,716 125,000 2,063,111 2,188,111
MADERA 159,536 125,000 32,100 157,100
MARIN 262,879 125,000 52,893 177,893
MARIPOSA 18,068 125,000 3,635 128,635
MENDOCINO 89,009 125,000 17,909 142,909
MERCED 282,928 125,000 56,927 181,927
MODOC 9,602 125,000 1,932 126,932
MONO 13,616 125,000 2,740 127,740
MONTEREY 445,414 125,000 89,620 214,620
NAPA 140,779 125,000 28,326 153,326
NEVADA 98,904 125,000 19,900 144,900
ORANGE 3,222,498 125,000 648,386 773,386
PLACER 396,691 125,000 79,817 204,817
PLUMAS 19,779 125,000 3,980 128,980
RIVERSIDE 2,440,124 125,000 490,968 615,968
SACRAMENTO 1,546,174 125,000 311,100 436,100
SAN BENITO 62,296 125,000 12,534 137,534
SAN BERNARDINO 2,192,203 125,000 441,085 566,085
SAN DIEGO 3,351,786 125,000 674,400 799,400
SAN FRANCISCO 883,869 125,000 177,840 302,840
SAN JOAQUIN 770,385 125,000 155,007 280,007
Attachment A ‒FY 2020 EMPG Allocations | 2020
Operational Area Population Base
Amount
Per Capita
Total Total Award
SAN LUIS OBISPO 280,393 125,000 56,416 181,416
SAN MATEO 774,485 125,000 155,832 280,832
SANTA BARBARA 454,593 125,000 91,467 216,467
SANTA CLARA 1,954,286 125,000 393,214 518,214
SANTA CRUZ 274,871 125,000 55,306 180,306
SHASTA 178,773 125,000 35,970 160,970
SIERRA 3,213 125,000 647 125,647
SISKIYOU 44,584 125,000 8,970 133,970
SOLANO 441,307 125,000 88,794 213,794
SONOMA 500,675 125,000 100,739 225,739
STANISLAUS 558,972 125,000 112,468 237,468
SUTTER 97,490 125,000 19,616 144,616
TEHAMA 64,387 125,000 12,955 137,955
TRINITY 13,688 125,000 2,754 127,754
TULARE 479,112 125,000 96,401 221,401
TUOLUMNE 54,590 125,000 10,983 135,983
VENTURA 856,598 125,000 172,353 297,353
YOLO 222,581 125,000 44,785 169,785
YUBA 77,916 125,000 15,677 140,677
TRIBAL NATIONS 362,801 125,000 72,998 197,998
TOTAL 40,290,116 7,375,000 8,106,623 15,481,623
| 2020
Attachment B ‒ FY 2020 EMPG Timeline
DHS Announcement of FY 2020 EMPG NOFO February 14, 2020
Cal OES Application due to DHS April 15, 2020
DHS/FEMA Award to California September 10, 2020
Subrecipient period of performance begins July 1, 2020
Notification of Subrecipient Award October 2020
Subrecipient Webinars EMPG November 2020
FY 2020 California Supplement release December 2020
Multi Year-Training and Exercise Plans due September 30, 2020
Submission of the FY 2020 EMPG Performance
Report for the period of 7/1/2020 – 9/30/2020
October 16, 2020
Subrecipient Final Applications due to Cal OES January 31, 2021
Submission of the FY 2020 EMPG Performance
Report for the period of 7/1/2020 – 12/31/2020
January 15, 2021
Submission of the FY 2020 EMPG Performance
Report for the period of 7/1/2020 – 3/31/2021
April 16, 2021
Submission of the FY 2020 EMPG Performance
Report for the period of 7/1/2020 – 6/30/2021
July 16, 2021
Submission of the FY 2020 EMPG Performance
Report for the period of 7/1/2020 – 9/30/2021
October 15, 2021
All FY 2020 EMPG EHP-related documents must
be received by Program Representative
December 31, 2021
Submission of the FY 2020 EMPG Performance
Report for the period of 7/1/2020 – 12/31/2021
January 14, 2022
Submission of the FY 2020 EMPG Performance
Report for the period of 7/1/2020 – 3/31/2022
April 14, 2022
Subrecipient period of performance ends June 30, 2022
Submission of the FY 2020 EMPG Performance
Report for the period of 7/1/2020 – 6/30/2022
July 20, 2022
Final Request for Reimbursement due Within 20 calendar days of
the subaward expiration
date
Cal OES’s period of performance ends September 30, 2022
Attachment C ‒ FY 2020 EMPG Program Checklist | 2020
Subrecipient: FIPS#:
Program Representative:
Financial Management Forms Workbook:
Grant Subaward Face Sheet
Authorized Agent and Contact Tab
Project Ledger Tab
Planning Tab
Organization Tab
Equipment Tab
Training Tab
Exercise Tab
Management and Administration Tab
Indirect Cost Tab
Consultant-Contractor Tab
Personnel Tab
Match Tab
Indirect Cost Rate Summary (If Applicable)
Authorized Agent Sheet
Required Documents:
Counter-signed Award Letter
EHP Screening Form (If Applicable)
FFATA Financial Disclosure
Certification Regarding Lobbying
Governing Body Resolution
Subrecipient Grants Management Assessment form
2020 EMPG Standard Assurances
Indirect Cost Rate Agreement (If Applicable)
CalOES
OOV E A·NOR 'S OFf'ICE
OF EMERGENCY SERVICES
Federal Funding Accounting and Transparency Act (FFATA)
Financial Disclosure
Public Law (PL) 109-282 Federal Funding Accountability and Transparency Act of 2006,
as amended by Section 6202(a) of the Government Funding Transparency Act of 2008
(PL 110-252), which is outlined in the Federal Emergency Management Agency, Grant
Programs Directorate Information Bulletin No. 350.
As defined by the Office of Management Budget, the following are subject to FFATA
reporting requirements:
1. All new federal awards of $25,000 or more as of October 1, 2010.
NOTE: Cal OES reports on this requirement in the Federal Funding Accountability
and Transparency Act Subaward Reporting System (FSRS).
2. The Total Compensation and Names of the top five executive, if the
Subrecipient in the preceding year received:
a. 80 percent or more of its annual gross revenues in Federal Awards; and
b. $25,000,000 or more in annual gross revenues from Federal awards; and
c. The public does not have access to information about the compensation of
the senior executives of the entity.
Subrecipients are required to provide the Executive compensation information in
the below chart, if applicable.
Executive Name Title Annual Annual Dollar Total
Salary Value of Benefits Compensation
0
0
0
0
0
0 Not subject to the Executive Compensation requirement of the FFATA Financial
Disclosure.
Page 1 of 2 Initials~
/
C CalOES
GOVER N OR 'S OF F ICE
OF EME R GE N CY SERVICES
Federal Funding Accounting and Transparency Act (FFATA)
Financial Disclosure
The undersigned represents that he/she is authorized to enter into this agreement for
and on behalf of the Applicant.
Subrecipient: ----------------~-------------County of Fresno ~~
Signature of Authorized Agent: ________ ___.;:;~-'------------
Pr inted Name of Authorized Agent: _______ s_te_v_e_B_ra_n_d_au _______ _
Chairman of the Board of Supervisors
Title: of the County of Fresno Date: _ _,.,.c;l"--l}f--q-'---+J~aoaJ~.___ __ _
ATTEST:
BERNICE E . SEIDEL
Clerk of the Board of Supervisors
County of Fresno , State of Cal ifornia
By ~ ~ ,.. t.& Deputy
Page 2 of 2 Initials ~
C CalOES
GOV ERNO R 'S OF FICE
OF E M ERG ENCY SERVICES
Certification Regarding Lobbying
Certification for Contracts. Grants. Loans. and Cooperative Agreements
The undersigned certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on
behalf of the undersigned, to any person for influencing or attempting to
influence an officer or employee of an agency, a Member of Congress,
an officer or employee of Congress, or an employee of a Member of
Congress in connection with the awarding of any Federal contract, the
making of any Federal grant, the making of any Federal loan, the entering
into of any cooperative agreement, and the extension , continuation,
renewal, amendment, or modification of any Federal contract, grant,
loan, or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will
be paid to any person for influencing or attempting to influence an officer
or employee of any agency, a Member of Congress , an officer or
employee of Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant, loan, or cooperative
agreement, the undersigned shall complete and submit Standard Form-
LLL, 'Disclosure of Lobbying Activities,' in accordance with its instructions.
3. The undersigned shall require that the language of this certification be
included in the award documents for all subawards at all tiers (including
subcontracts, subgrants , and contracts under grants, loans, and
cooperative agreements) and that all subrecipients shall certify and
disclose accordingly.
This certification is a material representation of fact upon which reliance was
placed when this transaction was made or entered into. Submission of this
certification is a prerequisite for making or entering into this transaction imposed
by section 1352, title 31, U.S. Code . Any person who fa il s to file the required
certification shall be subject to a civil penalty of not less than $10,000 and not
more than $100,000 for each such failure .
Page 1 of 2 lnitials --3..6
CalOES
OO V E A,N OR "S OFFICE
OF E MER GENC Y SERVICES
Certification Regarding Lobbying
The Subrecipient, as identified below, certifies or affirms t he truthfulness and
accuracy of each statement of its certification and disclosure, if any. In
addition , the Subrecipient understands and agrees that the provisions of 31
U.S.C. Chap. 38 , Admin istrative Remed ies for False Cla ims and Statements, apply
to this certification and disclosure , if any.
County of Fresno Subrecipient: __________________________ _
Printed Name of Authorized Agent: _______ s_te_v_e_B_ra_n_d_au _______ _
Chairman of the Board of Supervisors of the
Title: County of Fresno Date: ~\ Q I ~
ATTEST:
BERNICE E . SEIDEL
C lerk of the Board of Supervisors
County of Fresno , State of Cal iforn ia
By ~kd: Deputy
Page 2 of 2 Initials~
Governing Body Resolution
BE IT RESOL VED BY THE ___ B_o_a_rd_o_f_S_u..;..p_e_rv_is_o_rs ____________ _
(Govern ing Body)
OF THE __________ c_ou_n_ty_of_F_r_es_n_o ____________ THA T
(Name of Ap plicant)
____________ C:=..:...:.h,,,_a'"-'irm'-!.!!::a"-'n_.__, !:CB.:::.o,,,_ar,...,d:....:o""'f_,S:<.,u::.:p"""e<.!.rv_,_,i""s.:::.or,...,s,__ _________ , OR
(Name or Ti tle of Auth ori ze d Age nt )
__________ _,D=-1=·re""'c"""to=r"""' -=D;..:e=p=aa.art'-'-m=e"'"'n-=--t o=f'--'P__,u""b""'li-=-c-'-H"""e=a=lt.:...:.h _________ , OR
(Name o r T itl e of Authori ze d Agent )
Assistant Director, Department of Public Health
(Name o r Tit le of Aut ho ri ze d Agent )
is hereby authorized to execute for and on behalf of the named applicant , a public entity
established under the laws of the State of California , an y actions necessary for the purpose of
obtaining federal financial assistance provided by the federal Department of Homeland Security
and subawarded through the State of California.
Passed and approved thi.,_s _ ___,9"""th"'---___ .day of ____ --=F--=e=b..:....:ru=a==-ry.,__ ____ __,, 2Q..ll_
Certification
I , ____________ B_r_ia_n_P_a_ch_e_c_o _________ , dul y appointed and
(Name)
______ V_ic_e_-_C_h_a_irm_a_n _____ of the ______ c_o_un_t..;.,y_o_f_F_r_es_n_o ______ _
(T itl e) (Gove rn ing Body)
do hereby certify that the above is a true and correct copy of a resolution passed and approved by
the Board of Supervisors of the County of Fresno on the
(Govern ing Body) (Name of A ppli cant)
____ 9_th _____ day of ______ F_e_b_ru_a_ry ______ , 20 21
Vice-Chairman
(Signature)
(Date)
ATTEST:
BERNICE E . SEIDEL
Clerk of the Board of Supervisors
County o Fresno , State of California
Instruction Sheet
Governing Body Resolution, Meeting Minutes, & Addendum to GBR
Purpose The purpose of the Governing Body Resolution (GBR) is to appoint
individuals to act on behalf of the governing body and the OA.
Note: Self Certifications are not accepted as a valid Governing Body
Resolution. You cannot self certify that you are an authorized agent.
Another Board member will need to sign the lower portion of the GBR.
Required
GBR-related
Application
Documents
•Governing Body Resolution (GBR)
•Meeting Minutes (associated with GBR)
•Addendum to the GBR
Authorized
Agent(s) The Governing Body Resolution allows for the appointment of individuals
or positions. For each person or position appointed by the governing
body, you must submit the following information, with the resolution,
to Cal OES on the applicant's letterhead:
Name Title
Jurisdiction E-Mail Address
Street Address (City
& Zip Code)
Phone & Fax Numbers
Authorized
Agent Changes •If the Governing Body Resolution identified Authorized Agents by
position and/or title, changes can be made by submitting new
Authorized Agent information to Cal OES, as indicated above.
•If the Governing Body Resolution identified Authorized Agents by
name, a new Resolution is needed when any changes are made. The
information list above must also be submitted with the new
Resolution.
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
SUBRECIPIENT GRANTS MANAGEMENT ASSESSMENT
Subrecipient _C_o_un_ty_o_f _Fr_e_sn_o ______ _ Duns# 556197655 FIPS# 019-00000
Disaster/Program ntle: _E_M_PG_G_ra_nt ______________________ _
Performance Period: 01101120 to 06/30/22 Subaward Amount Requested: _$_32_9-'--,8_77 ___ _
Type of Non-Federal Entity (Check Box):• State Gov. 0 Local Gov.• JPA • Non-Profit •Tribe
Per Title 2 CFR § 200.331 , Cal OES is required to evaluate the risk of noncompliance with federal
statutes , regulations and grant terms and conditions posed by each subrecipient of pass-
through funding . This assessment is made in order to determine and provide an appropriate
level of technical assistance, training , and grant oversight to subrecipients for the award
referenced above .
The following are questions related to your organization's experience in the management of
federal grant awards. This questionnaire must be completed and returned with your grant
application materials.
For purposes of completing this questionnaire, grant manager is the individual who has primary
responsibility for day-to-day administration of the grant, bookkeeper/accounting staff means
the individual who has responsibility for reviewing and determining expenditures to be charged
to the grant award, and organization refers to the subrecipient applying for the award, and/or
the governmental implementing agency, as applicable.
Assessment Factors Response
1. How many years of experience does your current grant manager have >5 years
manaQinQ Qrants?
2. How many years of experience does your current bookkeeper/accounting
staff have managing grants?
>5 years
3. How many grants does your organization currently receive? 3-10 grants
4. What is the approximate total dollar amount of all grants your organization
receives? $4,500 ,000
5. Are individual staff members assigned to work on multiple grants? Yes
6. Do you use timesheets to track the time staff spend working on specific Yes activities/projects?
7. How often does your organization have a financial audit? Periodically
8. Has your organization received any audit findings in the last three years? No
9. Do you have a written plan to charge costs to grants? Yes
10. Do you have written procurement policies? Yes
11. Do you get multiple quotes or bids when buying items or services? Always
12. How many years do you maintain receipts, deposits , cancelled checks,
>5 years invoices, etc.?
13. Do you have procedures to monitor grant funds passed through to other Yes
entities?
Certification: This is to certify that, to the best of our knowledge and belief, the data furnished
above is accurtin~, complete and current.
Signature: ~ ~~~!ill_ Date: 0210912021
li
Print Na m e and Title: Steve Brandau/ Chairman of the Board of Supervisors Phone Number: bt:>9 -le DO --o?oc:I::)
Cal OES Staff Only: SUBA WARD # ATTEST:
BERNICE E . SEIDEL
Clerk of the Board of Supervisors
. vO recipient Grants County of Fresno , State of Cal ifornia
By :e\,~ ~ Deputy
CalOES
GOVERNOR 'S Of'f'IC I:
OF EMERGENCY SERVICES
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
As the duly authorized representative of the Applicant, I hereby certify that the
Applicant has the legal authority to apply for federal assistance and the in stitutional ,
managerial and financial capability (including funds sufficient to pay any non-federal
share of project cost) to ensure proper planning, management, and completion of the
project described in this application, with in prescribed timelines .
I further acknowledge that the Applicant is responsible for reviewing and adhering to all
requirements within the:
(a) Applicable Federal Regulations (see below);
(b) Federal Program Notice of Funding Opportunity (NOFO);
(c) Federal Preparedness Grants Manual;
(d) California Supplement to the NOFO; and
(e) Federal and State Grant Program Guideli nes.
Federal Regulations
Government cost principles, uniform administrative requirements, and audit
requirements for federal grant programs are set forth in Title 2, Part 200 of the Code of
Federal Regulations (C.F.R.). Updates are issued by the Office of Management and
Budget (0MB) and can be found at http ://www.whitehouse.gov/omb/.
State and federal grant award requirements are set forth below. The Applicant hereby
agrees to comply with the following:
1. Proof of Authority
The Applicant will obtain proof of authority from the city council, governing board , or
authorized body in support of this project. This written authorization must specify that
the Applicant and the city council, governing board , or authorized body agree:
\
(a) To provide all matching funds required for the grant project and that any cash
match w ill be appropriated as required;
(b) Any liability arising out of the performance of this agreement sha ll be the
responsibility of the Applicant and t he city council , governing board , or
authorized body;
(c) Grant funds shall not be used to supplant expenditures controlled by the city
council, governing board , or authorized body;
Page 1 of 14 Initials $.
CalOES
GOV RNOR 'S OFF IC E
OF EMERGENCY SE R VI CES
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
(d) Applicant is authorized by the city council, governing board, or authorized
body to apply for federal assistance, and the institutional, managerial and
financial capability (including funds sufficient to pay the non-federal share of
project cost, if any) to ensure proper planning, management and completion
of the project described in this application; and
(e) Official executing this agreement is authorized by the Applicant.
This Proof of Authority must be maintained on file and readily available upon request.
2. Period of Performance
The period of performance is specified in the Award. The Applicant is only authorized
to perform allowable activities approved under the award, within the period of
performance.
3. Lobbying and Political Activities
As required by Section 1352, Title 31 of the United States Code (U.S .C.), for persons
entering into a contract, grant, loan, or cooperative agreement from an agency or
requests or receives from an agency a commitment providing for the United States to
insure or guarantee a loan, the Applicant certifies that:
(a) No federal appropriated funds have been paid or will be paid, by or on behalf
of the undersigned, to any person for influencing or attempting to influence an
officer or employee of an agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in
connection with the awarding of any Federal contract, the making of any
federal grant, the making of any federal loan, the entering into of any
cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any federal contract, grant, loan, or
cooperative agreement.
(b) If any funds other than federal appropriated funds have been paid or will be
paid to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with this
federal contract, grant, loan, or cooperative agreement, the undersigned shall
complete and submit Standard Form-LLL, "Disclosure Form to Report
Lobbying", in accordance with its instructions.
(c) The undersigned shall require that the language of this certification be
included in the award documents for all subawards at all tiers (including
subcontracts, subgrants, and contracts under grants, loans, and cooperative
agreements) and that all subrecipients shall certify and disclose accordingly.
Page 2 of 14 Initials ~
CalOES
GOV EIUrnR 'S Ol'•F'I CS
OF E MERG EN CY SERVI CES
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
The Applicant will also comply with provisions of the Hatch Act (5 U.S.C . §§ 1501-1508
and§§ 7324-7328) which limit the political activities of employees whose principal
employment activities are funded in whole or in part with federal funds.
Finally, the Applicant agrees that federal funds will not be used , directly or indirectly,
to support the enactment, repeal, modification or adoption of any law, regulation or
policy without the express written approval from the California Governor's Office of
Emergency Services (Cal OES) or the federal awarding agency.
4. Debarment and Suspension
As required by Executive Orders 12549 and 12689, and 2 C .F.R . § 200.2 13 and cod ified
in 2 C.F.R. Part 180, Debarment and Suspension, the Applicant will provide protection
against waste, fraud, and abuse by debarring or suspending those persons deemed
irresponsible in their dealings with the federal government. The Applicant certifies that
it and its principals , recipients, or subrecipients:
(a) Are not presently debarred, suspended , proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any federal
department or agency;
(b) Have not within a three-year period preceding th is application been convicted
of or had a civi l judgment rendered against them fo r comm ission of fraud or
a criminal offense in connection with obtaining, attempting to obtain, or
performing a public (federal, state, or local) transaction or contract under a
public transaction; violation of federal or state antitrust statutes or commission
of embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements , or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or c iv illy charged by a
governmental entity (federal , state, or local) w ith comm ission of any of the
offenses enumerated in paragraph (2) (b) of this certification; and
(d) Have not within a three-year period preceding th is appli cation had one o r
more public transaction (federal, state, or local) terminated for cause or
default.
Where the Applicant is unable to certify to any of the statements in this certification,
he or she shall attach an explanation to this application'.
5. Non-Discrimination and Equal Employment Opportunity
The Applicant wil l comply w it h al l state and federa l statutes relating to non-
discrimination , including :
Page 3 of 14 Initials $_
CalOES
00\l l!ANOR 'S OF FI CE
OF EMERGENCY SERVI CES
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
(a) Title VI of the Civil Rights Act of 1964 (Public Law (P.L.) 88-352 and 42 U.S.C. §
2000d et. seq.) which prohibits discrimination on the basis of race, color, or
national origin and requires that recipients of federal financial assistance take
reasonable steps to provide meaningful access to persons with limited English
proficiency (LEP) to their programs and services;
(b) Title IX of the Education Amendments of 1972, (20 U .S.C. §§ 1681-1683, and
1685-1686), which prohibits discrimination on the basis of sex in any federally
funded educational program or activity;
(c) Section 504 of the Rehabilitation Act of 1973, (29 U.S.C . § 794), which prohibits
discrimination against those with disabilities or access and functional needs;
(d) Americans with Disabilities Act (ADA) of 1990 (42 U.S.C. §§ 12101-12213), which
prohibits discrimination on the basis of disability and requires buildings and
structures be accessible to those with disabilities and access and functional
needs;
(e) Age Discrimination Act of 1975, (42 U.S .C. §§ 6101-6107), which prohibits
discrimination on the basis of age;
(f) Public Health Service Act of 1912 (42 U.S.C. §§ 290 dd-2), relating to
confidentiality of patient records regarding substance abuse treatment;
(g) Title VIII of the Civil Rights Act of 1968 (42 U.S.C . § 3601 et seq.), relating to
nondiscrimination in the sale, rental or financing of housing as implemented by
the Department of Housing and Urban Development at 24 C.F.R. Partl 00. The
prohibition on disability discrimination includes the requirement that new
multifamily housing with four or more dwelling units-i.e., the public and
common use areas and individual apartment units (all units in buildings with
elevators and ground-floor units in buildings without elevators)-be designed
and constructed with certain accessible features (See 24 C.F.R. § 100 .201 );
(h) Executive Order 11246, which prohibits federal contractors and federally
assisted construction contractors and subcontractors, who do over $10,000 in
Government business in one year from discriminating in employment decisions
on the basis of race, color, religion, sex, sexual orientation, gender
identification or national origin;
(i) Executive Order 11375, which bans discrimination on the basis of race, color,
religion, sex, sexual orientation, gender identification, or national origin in hiring
and employment in both the United States federal workforce and on the part
of government contractors;
U) California Public Contract Code§ 10295.3, which prohibits discrimination based
on domestic partnerships and those in same sex marriages;
Page 4 of 14 Initials ~
CalOES
GOVERNOR 'S OF FICE
OF EMERGEN CY SERVICES
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
(k) OHS policy to ensure the equal treatment of faith-based organizations, under
which all applicants and recipients must comply with equal treatment policies
and requirements contained in 6 C.F.R. Part 19;
(I) The Applicant will comply with California's Fair Employment and Housing Act
(FEHA) (California Government Code§§ 12940 , 12945, 12945.2), as applicable.
FEHA prohibits harassment and discrimination in employment because of
ancestry, familial status, race, color, religious creed (including religious dress
and grooming practices), sex (which includes pregnancy, childbirth,
breastfeeding and medical conditions related to pregnancy, childbirth or
breastfeeding), gender, gender identity, gender expression, sexual orientation,
marital status, national origin, ancestry, mental and physical disability, genetic
information, medical condition, age, pregnancy, denial of medical and family
care leave, or pregnancy disability leave, military and veteran status, and/or
retaliation for protesting illegal discrimination related to one of these
categories, or for reporting patient abuse in tax supported institutions;
(m)Any other nondiscrimination provisions in the specific statute(s) under which
application for federal assistance is being made; and
(n) The requirements of any other nondiscrimination statute(s) that may apply to this
application .
6. Drug-Free Workplace
As required by the Drug-Free Workplace Act of 1988 (41 U.S.C. § 701 et seq .), the
Applicant certifies that it will maintain a drug-free workplace and a drug-free
awareness program as outlined in the Act.
7. Environmental Standards
The Applicant will comply with state and federal environmental standards, including:
(a) California Environmental Quality Act (CEQA) (California Public Resources Code
§ § 21000-21177), to include coordination with the city or county planning
agency;
(b) CEQA Guidelines (California Code of Regulations , Title 14, Division 6, Chapter 3 ,
§§ 15000-15387);
(c) Federal Clean Water Act (CWA) (33 U.S.C. § 1251 et seq.), which establishes the
basic structure for regulating discharges of pollutants into the waters of the
United States and regulating quality standards for surface waters;
(d) Federal Clean Air Act of 1955 (42 U.S.C . § 7 401) which regulates air emissions
from stationary and mobile sources;
Page 5 of 14 Initials ~
C CalOES
GOVERNOR 'S OFF ICE
OF EMERGENCY SERVICES
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
(e) Institution of environmental quality control measures under the National
Environmental Policy Act (NEPA) of 1969 (P.L. 91-190); the Council on
Environmental Quality Regulations for Implementing the Procedural Provisions
of NEPA; and Executive Order 12898 which focuses on the environmental and
human health effects of federal actions on minority and low-income
populations with the goal of achieving environmental protection for all
communities;
(f) Evaluation of flood hazards in floodplains in accordance with Executive Order
11988;
(g) Executive Order 11514 which sets forth national environmental standards;
(h) Executive Order 11738 instituted to assure that each federal agency
empowered to enter into contracts for the procurement of goods, materials, or
services and each federal agency empowered to extend federal assistance by
way of grant, loan, or contract shall undertake such procurement and
assistance activities in a manner that will result in effective enforcement of the
Clean Air Act and the Federal Water Pollution Control Act Executive Order
11990 which requires preservation of wetlands;
(i) The Safe Drinking Water Act of 1974 , (P.L. 93 -523);
U) The Endangered Species Act of 1973, (P.L. 93-205);
(k) Assurance of project consistency with the approved state management
program developed under the Coastal Zone Management Act of 1972
(16 U.S.C. §§ 1451 et seq.);
(I) Conformity of Federal Actions to State (Clear Air) Implementation Plans under
Section 176(c) of the Clean Air Act of 1955 , as amended (42 U.S.C. §§7401 et
seq .);
(m) Wild and Scenic Rivers Act of 1968 ( 16 U.S.C. § 1271 et seq.) related to
protecting components or potential components of the national wild and
scenic rivers system .
The Applicant shall not be: 1) in violation of any order or resolution promulgated by
the State Air Resources Board or an air pollution district; 2) subject to a cease and
desist order pursuant to§ 13301 of the California Water Code for violation of waste
discharge requirements or discharge prohibitions; or 3) determined to be in violation
of federal law relating to air or water pollution .
Page 6 of 14 Initials$-
CalOES
OOV A'.NOR 'S OFF IC E
OF EMERGENC Y SE R VI CES
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
8. Audits
For subrecipients expending $750,000 or more in federal grant funds annually, the
Applicant will cause to be performed the required financial and compliance audits in
accordance with the Single Audit Act Amendments of 1996 and Title 2 of the Code
of Federal Regulations, Part 200, Subpart F Audit Requirements.
9. Access to Records
In accordance with 2 C.F.R. § 200.336, the Applicant will give the awarding agency,
the Comptroller General of the United States and, if appropriate, the state, through
any authorized representative, access to and the right to examine all records, books ,
papers, or documents related to the award. The Applicant will require any
subrecipients, contractors, successors, transferees and assignees to acknowledge
and agree to comply with this provision.
10. Conflict of Interest
The Applicant will establish safeguards to prohibit the Applicant's employees from
using their positions for a purpose that constitutes or presents the appearance of
personal or organizational conflict of interest, or personal gain .
11. Financial Management
False Claims for Payment-The Applicant will comply with 31 U.S.C §§ 3729-3733
which sets forth that no subrecipient, recipient, or subrecipient shall submit a false
claim for payment, reimbursement or advance.
12. Reporting -Accountability
The Applicant agrees to comply with applicable provisions of the Federal Funding
Accountability and Transparency Act (FFATA) (P.L. 109-282), specifically (a) the
reporting of subawards obligating $25,000 or more in federal funds and (b) executive
compensation data for first-tier subawards. This includes the provisions of FFATA,
which includes requirements for executive compensation, and also requirements
implementing the Act for the non-federal entity at 2 C.F .R. Part 25 Financial
Assistance Use of Universal Identifier and Central Contractor Registration and 2 C .F.R.
Part 170 Reporting Subaward and Executive Compensation Information.
13. Whlstleblower Protections
The Applicant also must comply with statutory requirements for whistleblower
protections at 10 U.S.C. § 2409, 41 U.S.C. § 4712, and 10 U.S.C. § 2324, 41 U.S.C. §
4304 and § 4310.
Page 7 of 14 Initials ~
CalOES
GOV ERMOR "S OFF IC E
OF EMERGENCY SER VICES
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
14. Human Trafficking
The Applicant will comply with the requirements of Section 106(g) of the Trafficking
Victims Protection Act of 2000, as amended (22 U.S.C. § 7104) which prohibits grant
award recipients or a subrecipient from : (1) engaging in trafficking in persons during
the period of time that the award is in effect; (2) procuring a commercial sex act
during the period of time that the award is in effect; (3) using forced labor in the
performance of the award or subawards under the award.
15. Labor Standards
The Applicant will comply with the following federal labor standards:
(a) The Davis-Bacon Act (40 U.S.C. §§ 276a to 276a-7), as applicable, and the_
Copeland Act (40 U.S.C. § 3145 and 18 U.S.C . § 874) and the Contract Work
Hours and Safety Standards Act (40 U.S.C . §§ 327-333), regarding labor
standards for federally-assisted construction contracts or subcontracts, and
(b) The Federal Fair Labor Standards Act (29 U.S.C . § 201 et al .) as they apply to
employees of institutes of higher learning (IHE), hospitals and other non-profit
organizations.
16. Worker's Compensation
The Applicant must comply with provisions which require every employer to be
insured to protect workers who may be injured on the job at all times during the
performance of the work of this Agreement, as per the workers compensation laws
set forth in California Labor Code§§ 3700 et seq.
17. Property-Related
If applicable to the type of project funded by this federal award, the Applicant will:
(a) Comply with the requirements of Titles II and Ill of the Uniform Relocation
Assistance and Real Property Acquis ition Policies Act of 1970 (P.L. 91-646) which
provide for fair and equitable treatment of persons displaced or whose
property is acquired as a result of federal or federally-assisted programs. These
requirements apply to all interests in real property acquired for project
purposes regardless of federal participation in purchase;
(b) Comply with flood insurance purchase requirements of Section 102(a) of the_
Flood Disaster Protection Act of 1973 (P.L . 93-234) which requires subrecipients
in a special flood hazard area to participate in the program and to purchase
flood insurance if the total cost of insurable construction and acquisition is
$10,000 or more;
Page 8 of 14 lnitials 5£__
CalOES
OOV £RNOR 'S OFFICE
OF EMERGENCY SERVICES
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
(c) Assist the awarding agency in assuring compliance with Section 106 of the
(d) National Historic Preservation Act of 1966, as amended ( 16 U.S.C. § 470),
Executive Order 11593 (identification and protection of historic properties), and
the Archaeological and Historic Preservation Act of 197 4 ( 16 U.S .C. §469a-l et
seq.); and
(e) Comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C . § 4831
and 24 CFR Part 35) which prohibits the use of lead-based paint in construction
or rehabilitation of residence structures.
18. Certifications Applicable Only to Federally-Funded Construction Projects
For all construction projects, the Applicant will:
(a) Not dispose of, modify the use of, or change the terms of the real property title
or other interest in the site and facilities without permission and instructions from
the awarding agency. Will record the federal awarding agency directives and
will include a covenant in the title of real property acquired in whole or in part
with federal assistance funds to assure nondiscrimination during the useful life of
the project;
(b) Comply with the requirements of the awarding agency with regard to the
drafting, review and approval of construction plans and specifications; and
(c) Provide and maintain competent and adequate engineering supervision at
the construction site to ensure that the complete work conforms with the
approved plans and specifications and will furnish progressive reports and such
other information as may be required by the assistance awarding agency or
State .
19. Use of Cellular Device While Driving is Prohibited
Applicants are required to comply with California Vehicle Code sections 23123 and
23123.5 . These laws prohibit driving motor vehicle while using an electronic wireless
communications device to write, send, or read a text-based communication. Drivers
are also prohibited from the use of a wireless telephone without hands-free listening
and talking, unless to make an emergency call to 91 1, law enforcement, or similar
services .
Page 9 of 14 Initials$_
CalOES
GOV lt llNOll "S OFF IC E
OF EM ERGENCY SERVICES
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
20. California Public Records Act and Freedom of Information Act
The Applicant acknowledges that all information submitted in the course of applying
for funding under this program, or provided in the course of an entity's grant
management activities that are under Federal control , is subject to the Freedom of
Information Act (FOIA), 5 U.S.C. § 552 , and the California Public Records Act,
California Government Code section 6250 et seq . The Applicant should consider
these laws and consult its own State and local laws and regulations regarding the
release of information when reporting sensitive matters in the grant application,
needs assessment, and strategic planning process.
EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG) -
PROGRAM SPECIFIC ASSURANCES/ CERTIFICATIONS
21. Acknowledgment of Federal Funding from DHS
All recipients must acknowledge their use of federal funding when issuing statements,
press releases, requests for proposals, bid invitations, and other documents describ ing
projects or programs funded in whole or in part with federal funds.
22. Activities Conducted Abroad
All recipients must ensure that project activities carried on outside the United States
are coordinated as necessary with appropriate government authorities and that
appropriate licenses, permits, or approvals are obtained.
23. Best Practices for Collection and Use of Personally Identifiable Information (PII)
OHS defines personally identifiable information (PII) as any information that permits the
identity of an individual to be directly or indirectly inferred , including any information
that is linked or linkable to that individual. All recipients who collect PII are required to
have a publically-available privacy policy that describes standards on the usage and
maintenance of PII they collect. Recipients may also find the OHS Privacy Impact
Assessments: Privacy Guidance and Privacy template a useful resource respectively.
24. Copyright
All recipients must affix the applicable copyright notices of 17 U.S.C . §§ 401 or 402 and
an acknowledgement of U.S . Government sponsorship (including the award number)
to any work first produced under federal financial assistance awards.
Page 10 of 14 lnitials _:5B,_
CalOES
OtlV EAN OR •s OFF IC E
OF EMERGENCY SERVICES
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
25. Duplication of Benefits
Any cost allocable to a particular federal financial assistance award provided for in
2 C.F.R. Part 200, Subpart E may not be charged to other federal financial assistance
awards to overcome fund deficiencies, to avoid restrictions imposed by federal
statutes, regulations, or federal financial assistance award terms and conditions, or for
other reasons. However, these prohibitions would not preclude recipients from shift ing
costs that are allowable under two or more awards in accordance with existing
federal statutes, regulations, or the federal financial assistance award terms and
conditions.
26. Energy Policy and Conservation Act
All recipients must comply with the requirements of 42 U.S .C . § 6201 which contain
policies relating to energy efficiency that are defined in the state energy
conservation plan issued in compliance with this Act.
27. Federal Debt Status
All recipients are required to be non-delinquent in their repayment of any federal
debt. Examples of relevant debt include delinquent payroll and other taxes, audit
disallowances, and benefit overpayments . See 0MB Circular A-129.
28. Fly America Act of 1974
All recipients must comply with Preference for U.S. Flag Air Carriers: (air carriers
holding certificates under 49 U.S.C . § 41102) for international air transportation of
people and property to the extent that such service is available, in accordance with
the International Air Transportation Fair Competitive Practices Act of 197 4 (49 U.S.C. §
40118) and the interpretative guidelines issued by the Comptroller General of the
United States in the March 31, 1981, amendment to Comptroller General Decision B-
138942.
29. Hotel and Motel Fire Safety Act of 1990
In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, all
Applicants must ensure that all conference, meeting, convention, or training space
funded in whole or in part with federal funds complies with the fire prevention and
control guidelines of the Federal Fire Prevention and Control Act of 197 4, as
amended, 15 U.S.C. § 2225a.
Page 11 of 14 Initials ~
CalOES
GOV ERNOR 'S OFF IC E
OF EMERGENCY SE RVI CES
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
30. Non-supplanting Requirement
All recipients who receive federal financial assistance awards made under programs
that prohibit supplanting by law must ensure that federal funds do not replace
(supplant) funds that have been budgeted for the same purpose through non-
federal sources.
31. Patents and Intellectual Property Rights
Unless otherwise provided by law, recipients are subject to the Bayh-Dole Act, Pub. L.
No. 96-517 , as amended, and codified in 35 U.S.C . § 200 et seq. All recipients are
subject to the specific requirements governing the development, reporting, and
disposition of rights to inventions and patents resulting from financial assistance
awards located at 37 C.F.R. Part 401 and the standard patent rights clause located
at 37 C.F.R. § 401.14.
32. SAFECOM
All recipients who receive federal financial assistance awards made under programs
that provide emergency communication equipment and its related activities must
comply with the SAFECOM Guidance for Emergency Communication Grants,
including provisions on technical standards that ensure and enhance interoperable
communications .
33. Terrorist Financing
All recipients must comply with Executive Order 13224 and U.S. law that prohibit
transactions with, and the provisions of resources and support to, individuals and
organizations associated with terrorism. Recipients are legally responsible to ensure
compliance with the Order and laws.
34. Reporting of Matters Related to Recipient Integrity and Performance
If the total value of the recipient's currently active grants, cooperative agreements,
and procurement contracts from all federal assistance offices exceeds $10,000,000 for
any period of time during the period of performance of this federal financial
assistance award, you must comply with the requirements set forth in the
government-wide Award Term and Condition for Recipient Integrity and
Performance Matters located at 2 C.F.R. Part 200, Appendix XII, the full text of which is
incorporated here by reference in the award terms and cond itions.
Page 12 of 14 Initials$_
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
35. USA Patriot Act of 2001
All recipients must comply with requirements of the Uniting and Strengthening
America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism
Act (USA PATRIOT Act), which amends 18 U.S.C. §§ l 75-l 75c .
36. Use of DHS Seal, Logo, and Flags
All recipients must obtain permission from their OHS Financial Assistance Office, prior
to using the OHS seal(s), logos, crests or reproductions of flags or likenesses of OHS
agency officials, including use of the United States Coast Guard seal, logo, crests or
reproductions of flags or likenesses of Coast Guard officials.
Page 13 of 14 Initials ~
CalOES
GO VE:ANOA ·s OFF IC E
OF EMER GENCY SERV ICES
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs
IMPORTANT
The purpose of the assurance is to obtain federal and state financial assistance,
including any and all federal and state grants, loans, reimbursement, contracts , etc . The
Applicant recognizes and agrees that state financial assistance will be e xtended based
on the representations made in this assurance. This assurance is binding on the
Applicant, its successors, transferees, ass ignees, etc. Failure to comply with any of the
above assurances may result in suspension, termination, or reduction of grant funds .
All appropriate documentation, as outlined above, must be maintained on file by the
Applicant and available for Cal OES or public scrutiny upon request. Failure to comply
with these requirements may result in suspension of payments under the grant or
termination of the grant or both and the subrecipient may be ineligible for award of any
future grants if the Cal OES determines that any of the following has occurred : ( 1) the
recipient has made false certification, or (2) violates the certification by failing to carry
out the requirements as noted above.
All of the language contained within this document must be included in the award
documents for all subawards at all tiers. All recipients are bound by the Department of
Homeland Security Standard Terms and Conditions 2020, Version 10.1, hereby
incorporated by reference, which can be found at:
https ://www.dhs.gov/publication/fyl 5-dhs-standard-terms-and-conditions.
The undersigned represents that he/she is authorized to enter into this agreement for and
on behalf of the Applicant.
Subrecipient: ____________ c_o_u_nt_y_o_f F_r_es_n_o ____ ~-------
Chairman of the Board of Supervisors of the County of
Title: Fresno Date: ---~-\-9-'-+\--~-~--
ATTEST:
BERNICE E. SEIDEL
Clerk of the Board of Supervisors
County of Fresno , State of Cal iforn ia
By ~ ~ Deputy
Page 14 of 14 Initials ~
DocuSign Envelope ID: BFCC04DD-96DB-4480-836F-91A37D71026A
Col OES #
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
(Col OES Use Only)
FIPS # 019-00000 VS# 06
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
GRANT SUBAWARD FACE SHEET
Suboword #
The California Govemo~s Office of Emergency Services {Col OES) hereby makes a Grant Suboword of funds to the following:
2020-0006
1. Subreclplent: County of Fresno la. DUNS#: _____ 5"'5"'6""'19'-'-7.;:;655=-----
2 . Implementing Agency: County of Fresno
3. Implementing Agency Address: P.O . Box 11867
(Street!
4. Location of Project: Fresno
(City)
Fresno
!City)
Fresno
(County!
2a. DUNS#: ____ ...;5:,5:.:::6-'--'19c:.7.:::65.,5:...._ ___ _
93775-1867
!Zlp+4)
93775-1867
(Z lp+4)
5. Disaster/Program Tllte: Emergency Management Performance Grant 6. Performance
Perlod:--=-Ju"'ly"--'-'1.'-'2""0""20=---
(Stort Dote)
to June 30 , 2022
(End Dote)
7 tndlrect Cost Rate· l 0% de Minlmus Federally Approved ICR (if oppllcoble)· .
Item Grant Fund A.Stale • 8. Federal• C. Toto!• D. Cash Match E. In-Kind Match F. Total Match G. Total Cost Number Year Source
8. 2020 EMPG $329 ,877 : $329,877 ,:~$329;877 . -$659,754
9. Select Select .• ._: :, .. $0 . • ... $0 ,•,
10. Select Select ' :$0 ... $0 -.
11. Select Select ' $0 '. $0
12. Select Select . $0 $0
Total Project cost $0 $329,877 $329,877 · $329,877 · $0 $329;877 · $659,754
13 . CerjfOcalloo • This Grant Suboword consists of this title page, the application for the grant, which Is attached and made a port hereof, and the
Assurances/Certifications . I hereby certify I om vested with the authority to enter Into this Grant Subaword, and hove the approval of the City /County Rnancial
Officer. City Manager, County Administrator, Governing Board Chair, or other Approving Body. The Subreciplent certifies that all funds received pursuant to this
agreement will be spent exclusively on the purposes specified in lhe Grant Suboward. The Subreclplent accepts this Grant Suboword and agrees to administer
the grant project in accordance with the Grant Suboword as well as all applicable state and federal lows, audit requirements, federal program guidelines, and
Col OES policy and program guidance. The Subreciplent further agrees that the ollocation of funds may be contingent on the enactment of the State Budget.
14. CA Public Records Act• Grant applications ore subject to the California Public Records Act. Govemment Code section 6250 et seq . Do not put any personally
identifiable information or private lnformotton on this application. If you beli eve that any of the Information you ore putting on this oppllcollon Is exempt from the
Public Records Act. please attach a statement that Indicates what portions of the application and the basis for the exemption. Your statement that the
information is not subject to the Public Records Act will not guarantee that the Information will not be disclosed.
15. Offlclal Authorized to Sign for Subreclplent:
Name: Steve Brandau
Payment Moiling Address:
Signature:
' \.
16. Federal Employer ID Numbe :
Tllfe: Chairman of the Boord of Supervisors of the County of Fresno
City: Fresno Zip Code+4 :_~93=7 .... 75-....... 1800=--
Dote : _____ ol:1=--i-'1-,J~U\~o61-,~\~------
1 he<eby c Mon my pe,sonot knowledge that budgeted funds ore ovolloble ror lhe period and
M~. ~ 3/8/2021 3/9/2021
leiiJi~ijljiji~if::---------,,o:oa;;i1;:ell___ ?{E'i~~lffl~r,lij;llli.i1g;;;:ne;.e;i)-------------i:,00carllte;i)--
RECEIVED . .·· · ... · >);,"(:
By Ronak Patel at 3:10 pm, Feb 19; 2021'
. .. ··-~·
FY 2020 EMPG FMFW (Macro) v .20
ATTEST:
BERNICE E . SEIDEL
Clerk of the Board of Supervisors
ca:;;:sno, State of California
B
1 ~ Deputy
1 of 15 Facesheet
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
Authorized Agent
Name Title Mailing Address City State Zip Phone Email
David Pomaville Director Dept. Public Health P.O. Box 11867 Fresno CA 00009-3721 559-600-3200 dpomaville@co.fresno.ca.us
David Luchini Assistant Director Dept. Public
Health P.O. Box 11867 Fresno CA 00009-3721 559-600-3200 dluchini@co.fresno.ca.us
Steve Brandau Chair Board of Supervisors 2281 Tulare Street, Suite 300 Fresno CA 00009-3721 559-600-4000 District2@co.fresno.ca.us
Contact
Name Title Mailing Address City State Zip Phone Email
Ken Austin Emergency Manager P.O. Box 11867 Fresno CA 93755-1867 559-600-4065 kaustin@co.fresno.ca.us
David Pomaville Director Public Health P.O. Box 11867 Fresno CA 93755-1867 559-600-4065 dpomaville@co.fresno.ca.us
Gilbert Torres Staff Analyst P.O. Box 11867 Fresno CA 93755-1867 559-600-3483 gitorres@co.fresno.ca.us
AUTHORIZED AGENT AND CONTACT INFORMATION
Additional Authorized Agent Contact Information
NOTE: Unauthorized alterations will delay the approval of this request.
County of Fresno
019-00000
2020-0006
FY 2020 EMPG FMFW (Macro) v.20 2 of 15 Auth Agent Contact Information
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
Ledger Type
Date
POP Start Date
POP End Date
Approval
(Cal OES ONLY)
Initials / Date
(Program Rep)
State
Goals
Direct /
Subaward Project Project
Title
Project
Description
Funding
Source Discipline Solution
Area
Solution Area
Sub-Category
Core
Capabilities
Capability
Building
Deployable /
Shareable
Total
Budgeted
Cost
Previously
Approved
Amount
Amount
This Request
Total
Approved
Expenditures
To Date
(w/Match)
Remaining
Balance
Percent
Expended
$329,877 $329,877
Goal #6 Direct A Fresno County Emergency
Management Staff
Emergency Management staff will be responsible
for all aspects of the day to day operations of the
Operational Area's emergency management
program. Staff will carry out functions such as
maintaining the EOC and other response resources,
participating in scheduled meetings and exercises
with other local partner agencies, facilitating
emergency management training, updating and
development of plans and responding to
emergency events.
EMPG EMG Organization Staffing Operational
Coordination Sustain Both 257,201 257,201
Goal #6 Direct B Fresno County Emergency
Management Training
Provide training opportunities for emergency
management staff to enhance their abilities to
carry out their responsibilities. This project will fund
tuition and travel costs for trainings.
EMPG EMG Training Staff Expenses Operational
Coordination Sustain N/A 10,000 10,000
Goal #6 Direct C
Crisis Information
Management System -
WebEOC
Continue ongoing implementation of the Crisis
Information Management System (WebEOC) to
enable more effective sharing of information both
day to day and during emergencies. Funding will
be used to pay annual support fees.
AEL #: 04AP-05-CDSS
AEL Title: Systems and tools, ICS
Duration of Service: 7/1/19 to 6/30/20
EMPG EMG Maintenance &
Sustainment User fees Intelligence and
Information Sharing Sustain N/A 36,956 36,956
Goal #6 Direct D Fresno County OES General
Expenses
Indirect costs associated with administration and
facilities. The indirect costs will cover building lease,
miscellaneous office supplies, facility operations,
postage, printing, small tools, and communications
EMPG EMG Indirect Cost Facilities &
Administration
Operational
Coordination Sustain N/A 25,720 25,720
PROJECT LEDGER
Initial ApplicationCounty of Fresno
NOTE: Unauthorized alterations will delay the approval of this request.
June 30, 2022
2020-0006
019-00000 10/20/2020
July 1, 2020
FY 2020 EMPG FMFW (Macro) v.20 3 of 15 Project Ledger
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
Ledger Type
POP Start Date
POP End Date
Approval
Cal OES ONLY
Initials / Date
(Program Rep)
Project Direct /
Subaward
Planning
Activity
Funding
Source Discipline Solution Area
Sub-Category
Expenditure
Category
Final
Product
Noncompetitive
Procurement
over 250k
Hold
Trigger
Approval
Date
Budgeted
Cost
Previously
Approved
Amount
Amount
This Request
Cash
Request #
Total
Approved
Remaining
Balance
July 1, 2020
June 30, 2022
2020-0006
PLANNING
NOTE: Unauthorized alterations will delay the approval of this request.
County of Fresno
019-00000
FY 2020 EMPG FMFW (Macro) v.20 4 of 15 Planning
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
Ledger Type
POP Start Date
POP End Date
Approval
Cal OES ONLY
Initials / Date
(Program Rep)
Project Direct /
Subaward Organization Funding
Source Discipline Solution Area
Sub-Category
Expenditure
Category Detail Budgeted
Cost
Previously
Approved
Amount
Amount
This Request
Cash
Request #
Total
Approved
Remaining
Balance
$257,201 $257,201
A Direct Fresno County Office of
Emergency Services EMPG EMG Staffing Staff Salaries Staffing 257,201 257,201
019-00000
ORGANIZATION
NOTE: Unauthorized alterations will delay the approval of this request.
County of Fresno
2020-0006
July 1, 2020
June 30, 2022
FY 2020 EMPG FMFW (Macro) v.20 5 of 15 Organization
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
Ledger Type
POP Start Date
POP End Date
Approval
(Cal OES ONLY)
Initials / Date
(Program Rep)
Project Equipment Description
(include Qty.)AEL#AEL
Title
SAFECOM
Compliance
Funding
Source Discipline Solution Area
Sub-Category
Invoice
Number Vendor ID Tag
Number
% of Federal
Funds Used in the
Purchase
Condition &
Disposition
Deployed
Location
Acquisition
Date
Noncompetitive
Procurement
over $250k
Hold
Trigger
Approval
Date
Budgeted
Cost
Previously
Approved
Amount
Amount
This Request
Cash
Request #
Total
Approved
Remaining
Balance
N/A
July 1, 2020
June 30, 2022
EQUIPMENT
NOTE: Unauthorized alterations will delay the approval of this request.
County of Fresno
019-00000
2020-0006
FY 2020 EMPG FMFW (Macro) v.20 6 of 15 Equipment
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
Ledger Type
POP Start Date
POP End Date
Approval
Cal OES ONLY
Initials / Date
(Program Rep)
Project Direct /
Subaward
Course
Name
Funding
Source Discipline Solution Area
Sub-Category
Expenditure
Category
Feedback
Number
Training
Activity
Total # of
Trainee(s)
Identified
Host
Noncompetitive
Procurement
over 250k
Hold
Trigger
Approval
Date
Budgeted
Cost
Previously
Approved
Amount
Amount
This Request
Cash
Request #
Total
Approved
Remaining
Balance
$10,000 $10,000
B Direct CESA Conference and
Training EMPG EMG Staff Expenses Tuition Classroom 4 CESA No No Hold
Indicated 2,500 2,500
B Direct CESA Conference and
Training EMPG EMG Staff Expenses Travel Classroom 4 CESA No No Hold
Indicated 2,500 2,500
B Direct WEBEOC EMPG EMG Staff Expenses Travel Classroom 2 WEBEOC No No Hold
Indicated 5,000 5,000
TRAINING
County of Fresno
019-00000
2020-0006
July 1, 2020
June 30, 2022
NOTE: Unauthorized alterations will delay the approval of this request.
FY 2020 EMPG FMFW (Macro) v.20 7 of 15 Training
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
Ledger Type
POP Start Date
POP End Date
Approval
Cal OES ONLY
Initials / Date
(Program Rep)
Project Direct /
Subaward
Exercise
Title
Funding
Source Discipline Solution Area
Sub-Category
Expenditure
Category
Exercise
Type
Identified
Host
Date of
Exercise
Date AAR/IP
E-mailed to
HSEEP
Noncompetitive
Procurement
over $250k
Hold
Trigger
Approval
Date
Budgeted
Cost
Previously
Approved
Amount
Amount
This Request
Cash
Request #
Total
Approved
Remaining
Balance
N/A
EXERCISE
County of Fresno
NOTE: Unauthorized alterations will delay the approval of this request.
July 1, 2020
June 30, 2022
019-00000
2020-0006
FY 2020 EMPG FMFW (Macro) v.20 8 of 15 Exercise
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
Ledger Type
POP Start Date
POP End Date
Approval
(Cal OES ONLY)
Initials / Date
(Program Rep)
Project Activity Funding
Source Discipline Solution Area
Sub-Category
Expenditure
Category Detail Budgeted
Cost
Previously
Approved
Amount
Amount
This Request
Cash
Request #
Total
Approved
Remaining
Balance
N/A
M&A
County of Fresno
NOTE: Unauthorized alterations will delay the approval of this request.
019-00000
2020-0006
July 1, 2020
June 30, 2022
FY 2020 EMPG FMFW (Macro) v.20 9 of 15 M&A
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
Ledger Type
POP Start Date
POP End Date
Approval
Cal OES ONLY
Initials / Date:
(Program Rep)
Project Activity Funding
Source
Solution Area
Sub-Category ICR Base Rate Budgeted
Cost
Previously
Approved
Amount
Amount
This Request
Cash
Request #
Total
Approved
Remaining
Balance
$25,720 $25,720
D Fresno County OES General Expenses EMPG Facilities & Administration 10% de Minimis 10.00%25,720 25,720
INDIRECT COSTS
County of Fresno
019-00000
2020-0006
July 1, 2020
June 30, 2022
NOTE: Unauthorized alterations will delay the approval of this request.
FY 2020 EMPG FMFW (Macro) v.20 10 of 15 Indirect Costs
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
Ledger Type
POP Start Date
POP End Date
Approval
Cal OES ONLY
Initials / Date
(Program Rep)
Project Consulting Firm /
Consultant Name
Project /
Description of Services Deliverable Solution
Area
Solution Area
Sub-Category
Expenditure
Category
Noncompetitive
Procurement
over $250k
Hold
Trigger
Approval
Date
Period of
Expenditure
Fee for
Deliverable
Total Salary & Benefits
Charged for this Reporting
Period
Hourly / Billing
Rate
Total Project
Hours
Cash
Request #
Total Cost
Charged to Grant
$36,956
C Web EOC
Crisis Information
Management System
(WebEOC) to enable more
effective sharing of
information both day to day
and during emergencies.
Funding used for annual
support fees
Emergency Management
Software
Maintenance &
Sustainment
Maintenance
Contracts &
Warranties
Consultant /
Contractor Fee No No Hold
Indicated 36,956
CONSULTANT / CONTRACTOR
County of Fresno
019-00000
July 1, 2020
June 30, 2022
2020-0006
NOTE: Unauthorized alterations will delay the approval of this request.
FY 2020 EMPG FMFW (Macro) v.20 11 of 15 Consultant-Contractor
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
Ledger Type
POP Start Date
POP End Date
Approval
Cal OES ONLY
Initials / Date
(Program Rep)
Project Employee Name Project /
Deliverable
Funding
Source Discipline Solution
Area
Solution Area
Sub-Category Dates of Payroll Period
Total Salary & Benefits
Charged for this Reporting
Period
Total Project
Hours
Cash
Request #
Total Cost
Charged to Grant
A Stephen Crump Enviromental Health Specialist III EMPG EMG Organization Staffing
A Gabriel De LaCerda Enviromental Health Specialist II EMPG EMG Organization Staffing
A Kenneth Austin Fresno County Emergency Manager EMPG EMG Organization Staffing
A Adan Ortiz Staff Analyst III EMPG EMG Organization Staffing
A Gilbert Torres Staff Analyst EMPG EMG Organization Staffing
PERSONNEL
County of Fresno
019-00000
July 1, 2020
June 30, 2022
2020-0006
NOTE: Unauthorized alterations will delay the approval of this request.
FY 2020 EMPG FMFW (Macro) v.20 12 of 15 Personnel
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
Ledger Type
POP Start Date
POP End Date
Approval
(Cal OES ONLY)
Initials / Date:
(Program Rep)
Project Direct /
Subaward Project Title Match Description Discipline Solution
Area
Solution Area
Sub-Category
Type of
Match
Total
Budgeted
Match
Previously
Expended
Match
Current
Match
Cash
Request #
Total Match
Expended
Remaining
Balance
Percentage
Expended
$329,877 $329,877
A Direct Fresno County Emergency
Management Staff
Project A is 100% cash match from County/Local funds - for
staff salaries and benefits EMG Organization Staffing Cash Match 257,201 257,201
B Direct Fresno County Emergency
Management Training
Project B is 100% cash match from County/Local funds - for
training costs EMG Training Staff Expenses Cash Match 10,000 10,000
C Direct
Crisis Information
Management System -
WebEOC
Project C is 100% cash match from County/Local funds - for
training costs EMG Maintenance &
Sustainment User fees Cash Match 36,956 36,956
D Direct Fresno County OES General
Expenses
Project D is 100% cash match from County/Local funds - for
training costs EMG Indirect Cost Facilities &
Administration Cash Match 25,720 25,720
July 1, 2020
June 30, 2022
MATCH
County of Fresno
019-00000
2020-0006
NOTE: Unauthorized alterations will delay the approval of this request.
INITIAL APPLICATION
REIMBURSEMENT
MODIFICATION
ADVANCE
FY 2020 EMPG FMFW (Macro) v.20 13 of 15 Match
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)
019-00000 ICR PERIOD (month/yr through month/yr) 7/20-6/22
2020-0006 INDIRECT COST RATE FOR PERIOD 10.00%
ICR Base 10% de Minimis
DIRECT COSTS TOTAL COSTS LESS DISTORTING
COSTS COSTS APPLICABLE TO ICR
Planning -
Organization $257,201 $257,201
Training -
Exercise -
M&A -
SUBTOTAL ELIGIBLE DIRECT COSTS $257,201 -$257,201
SUBAWARDS TOTAL COSTS LESS EXCLUDED
SUBAWARD COSTS COSTS APPLICABLE TO ICR
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
SUBTOTAL ELIGIBLE SUBAWARD COSTS ---
$257,201
$25,720
$25,720
INDIRECT COSTS - SUMMARY RECAP OF COSTS CLAIMED
County of Fresno
NOTE: Unauthorized alterations will delay the approval of this request.
TOTAL BUDGETED INDIRECT COSTS
TOTAL ALLOWABLE INDIRECT COSTS
TOTAL DIRECT COSTS
FY 2020 EMPG FMFW (Macro) v.20 14 of 15 ICR Summary
County of Fresno 019-00000 2020-0006 This request is for a/an: CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES) AUTHORIZED AGENT NOTE: Unauthorized alterations will delay the approval of this request. ALN: Supporting Information for Application, Modification, or Request for Federal Funds This claim is for costs incurred within the grant performance period. Initial Application July 1, 2020 through (Beginning Performance Period Date) (Request#) Under Penalty of Perjury, I certify that: EMPG 97.042 June 30, 2022 (Ending Performance Period Date) (Amount This Request) I am the duly authorized officer of the claimant herein. This claim is true, correct, and all expenditures were made in accordance with applicable laws, rules, regulations, and grant conditions and assurances. Statement of Certification -Authorized Agent By signing this report, I certify, to the best of my knowledge and belief, that the report is true, complete, and accurate, and that the expenditures, disbursements, and cash receipts are for the purposes and objectives set forth in the terms and conditions of the Federal award. I am aware that any false, fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal, civil or administrative penalties for fraud, false statements, false claims or otherwise. (U.S. Code Title 18, Section 1001 and Title 31, Sections 3729-3730 and 3801-3812). Steve Brandau FY 2020 EMPG FMFW (Macro) v.20 ATTEST: BERNICE E. SEIDEL Clerk of the Board of Supervisors County of Fresno, State of California By dy).·, b-t Deputy 15 of 15 Chairman of the Board of Supervisors of the County of Fresno ntle of Authorized Agent ~ l 9 I ao;i.,1 Date Auth. Agent
Application/Agreement Between the County of Fresno and California
Governor’s Office of Emergency Services (CAL OES)
Name: FY 2020 Cal OES Emergency Management Performance Grant Program
Application/Agreement
Fund/Subclass: 0001/10000
Organization #: 56204606
Revenue Account #: 4380