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Home My WebLink About24268COUNTY OF FRESNO PROCUREMENT AGREEMENT Agreement Number 250173J April 11,2005 Cobb's Tree Care 2915 W.Shaw#114 Fresno,CA 93711 The County of Fresno (County)hereby contracts with Cobb's Tree Care (Contractor)to provide Stump Grinding Services in accordance with Contractor's response to Request for Quotation No.949-4067 and Attachment A,attached,and by this reference made a part hereof. TERM:This Agreement will be for one (1)year effective May 1,2005. RENEWAL:Agreement shall automatically renew for an additional one (1)year period except when written notice is delivered by either party to the other expressing intent not to renew.Such notice must be delivered a minimumof sixty (60)days prior to the next expiration date of this Agreement.The maximum number of automatic one (1)year renewal periods under this Agreement is two (2). CONTRACTOR'SSERVICES:Contractor shall perform the services as described in Attachment "Anattached,at the rates set forth in Attachment "A". ADDITIONALITEMS:The County reserves the right to negotiate additional items to this Agreement as deemed necessary.Such additions shall be made in writing and signed by both parties. DEFAULT:In case of default by Contractor,the County may procure the articles from another source and may recover the loss occasioned thereby from any unpaid balance due the Contractor or by any other legal means available to the County.The prices paid by County shall be considered the prevailing market price at the time such purchase is made.Inspection of deliveries or offers for delivery,which do not meet specifications,will be at the expense of Contractor. INVOICING:An itemized invoice in duplicate shall be mailed to requesting County department in accordance with invoicing instructions included in each order referencing this Agreement.The Agreement number must appear on all shipping documents and invoices.Invoice terms shall be Net 45 Days. TERMINATION:The County reserves the right to immediately terminate this Agreement upon written notice to the Contractor.In the event of such termination,the Contractor shall be paid for satisfactory services or supplies provided to the date of termination. LAWS AND REGULATIONS:The Contractor shall comply with all laws,rules and regulations whether they be Federal,State or municipal,which may be applicable to G:\CONTRACTS &EXTRACTS\J\250173J COBB'S TREE CARE.DOC PROCUREMENT AGREEMENT NUMBER:250173J Cobb's Tree Care April 11 ,2005 Page 2 Contractor's business,equipment and personnel engaged in service covered by this Agreement. AUDITS:Contractor shall,as required by law,ordinance,code or decree permit the County to audit and inspect all such records and data pertaining to this Agreement and at all reasonable times be open to inspection by authorized representatives of the County. LIABILITY:The Contractor agrees to: Pay all claims for damage to property in any manner arising from Contractor's operations under this Agreement. Indemnify,save and hold harmless,and at County's request defend the County,its officers,agents and employees from any and all claims for damage or other liability, including costs,expenses,causes of action,claims or judgments resulting out of or in any way connected with Contractor's performance or failure to perform by Contractor, its agents,officers or employees under this Agreement. INSURANCE: Without limiting the County's right to obtain indemnification from Contractor or any third parties,Contractor,at its sole expense,shall maintain in full force and effect the following insurance policies throughout the term of this Agreement: A.Commercial General liability Commercial General liability Insurance with limits of not less than One Million Dollars ($1,000,000.00)per occurrence and an annual aggregate of Two Million Dollars ($2,000,000.00).This policy shall be issued on a per occurrence basis. County may require specific coverage including completed operations,product liabitity,contractual liability,Explosion-Collapse-Underground,fire legal liability or any other liability insurance deemed necessary because of the nature of the contract. B.Automobile liability Comprehensive Automobile liability Insurance with limits for bodily injury of not less than Two Hundred Fifty Thousand Dollars ($250,000.00)per person,Five Hundred Thousand Dollars ($500,000.00)per accident and for property damages of not less than Fifty Thousand Dollars ($50,000.00),or such coverage with a combined single limit of Five Hundred Thousand Dollars ($500,000.00).Coverage should include owned and non-owned vehicles used in connection with this Agreement. C.Professionalliabilitv If Contractor employs licensed professional staff,(e.g.,Ph.D.,R.N.,L.C.S.W., M.F.C.C.)in providing services,Professional LiabilityInsurancewith limitsof not G:\CONTRACTS &EXTRACTS\J\250173JCOBB'S TREE CARE.DOC PROCUREMENTAGREEMENTNUMBER:250173J Cobb's Tree Care April 11,2005 Page 3 less than One MillionDollars ($1,000,000.00)per occurrence,Three MillionDollars ($3,000,000.00)annual aggregate. D.Worker's Compensation A policy of Worker's Compensatjon insurance as may be required by the California Labor Code. Contractor shall obtain endorsements to the Commercial General Liabilityinsurance naming the County of Fresno,its officers,agents,and employees,individuallyand collectively,as additional insured,but only insofar as the operations under this Agreement are concerned.Such coverage for additional insured shall apply as primary insurance and any other insurance,or self-insurance,maintained by County,its officers,agents and employees shall be excess only and not contributing with insurance provided under Contractor's policies herein.This insurance shall not be cancelled or changed without a minimumof thirty (30)days advance written notice given to County. Within Thirty (30)days from the date Contractor signs this Agreement,Contractor shall provide certificates of insurance and endorsement as stated above for all of the foregoing policies,as required herein,to the County of Fresno,stating that such insurance coverage have been obtained and are in full force;that the County of Fresno,its officers,agents and employees will not be responsible for any premiums on the policies;that such Commercial General Liabilityinsurance names the County of Fresno,its officers,agents and employees,individuallyand collectively,as additional insured,but only insofar as the operations under this Agreement are concerned;that such coverage for additional insured shall apply as primary insurance and any other insurance,or self-insurance,maintained by County,its officers,agents and employees, shall be excess only and not contributing with insurance provided under Contractor's policies herein;and that this insurance shall not be cancelled or changed without a minimum of thirty (30)days advance,written notice given to County. In the event Contractor fails to keep in effect at all times insurance coverage as herein provided,the County may,in addition to other remedies it may have,suspend or terminate this Agreement upon the occurrence of such event. All policies shall be with admitted insurers licensed to do business in the State of California.Insurance purchased shall be purchased from companies possessing a current A.M.Best,Inc.rating of B+FSC VIIor better. INDEPENDENTCONTRACTOR:In performance of the work,duties and obligations assumed by Contractor under this Agreement,it is mutually understood and agreed that Contractor,including any and all of Contractor's officers,agents,and employees will at all times be acting and performing as an independent contractor,and shall act in an independent capacity and not as an officer,agent,servant,employee,joint venturer, partner,or associateof the County.Furthermore,Countyshall have no right to control G:\CONTRACTS &EXTRACTS\J\250173J COBB'S TREE CARE.DOC PROCUREMENTAGREEMENTNUMBER:250173J Cobb's Tree Care April 11,2005 Page 4 or supervise or direct the mannet or method by which Contractor shall perform its work and function.However,County shall retain the right to administer this Agreement so as to verify that Contractor is performing its obligations in accordance with the terms and conditions thereof.Contractor and County shall comply with all applicable provisions of law and the rules and regulations,if any,of governmental authorities having jurisdiction over matters the subject thereof. Because of its status as an independent contractor,Contractor shall have absolutely no right to employment rights and benefits available to County employees.Contractor shall be solely liable and responsible for providing to,or on behalf of,its employees all legally-required employee benefits.In addition,Contractor shall be solely responsible and save County harmless from all matters relating to payment of Contractor's employees,including compliance with Social Security,withholding,and all other regulations governing such matters.It is acknowledged that during the term of this Agreement,Contractor may be providing services to others unrelated to the County or to this Agreement. NON-ASSIGNMENT:Neither party shall assign,transfer or sub-contract this Agreement nor their rights or duties under this Agreement without the written consent of the other party. AMENDMENTS:This Agreement constitutes the entire Agreement between the Contractor and the County with respect to the subject matter hereof and supersedes all previous negotiations,proposals,commitments,writings,advertisements,publications, Request for Proposals,Bids and understandings of any nature whatsoever unless expressly included in this Agreement.This Agreement supersedes any and all terms set forth in Contractor's invoice.This Agreement may be amended only by written addendum signed by both parties. INCONSISTENCIES:In the event of any inconsistency in interpreting the documents which constitute this Agreement,the inconsistency shall be resolved by giving precedence in the following order of priority:(1)the text of this Agreement (excluding Attachment "A",County's Request for Quotation No.949-4067 and the Contractor's Quote in response thereto);(2)Attachment "A";(3)the County's Request for Quotation No.949-4067 and (4)the Contractor's quotation made in response to County's Request for Quotation No.949-4067. GOVERNING LAWS:This Agreement shall be construed,interpreted and enforced under the laws of the State of California.Venue for any action shall only be in County of Fresno. Please acknowledge your acceptance by returning all pages of the signed original of this Agreement to my office,retaining a copy for your files. Please refer any inquiries in this matter to Brian D.Tamblin,Buyer II,at (559)456-7110 or FAX at (559)456-7831. G:\CONTRACTS &EXTRACTS\J\250173JCOBB'S TREE CARE.DOC PROCUREMENT AGREEMENT NUMBER:250173J Cobb's Tree Care April 11,2005 Attachment Page 1 of 1 SERVlCFS A TTACHMENT '~" REQUIREMENTS 1.Square foot of STUMP area measured horizontally at ground level (top of soil surface)for grinding stumps and roots down to a minimum of eighteen inches (18")below soil surface. Price per square foot includes all costs to perform the work herein including materials,equip- ment,labor,travel time,transportation,overhead,fees,taxes,permits,and insurances,etc. 2.Place dirt and chips into stump hole to level off surface to match surrounding surface area. 3.Remove and haul away all larger and excess debris/tollage from job site. 4.Contractor to notify County coordinator prior to any digging or grinding. 5.Contractor to fax written estimate to County Coordinator prior to performing work 6.Contractor must obtain a no-fee (free)encroachment permit for each job site prior to performing work within the County right-of-way. 7.Contractor to call (USA)Underground Service Alert prior to digging or grinding. ZONES AND PRICING Zone "A":Work to be performed in the Fresno and Clovis Metropolitan area which is bounded by Temperance Avenue on the east side,North Avenue on the south side,Hayes Avenue on the west side,Shepherd Avenue on the north side,and the San Joaquin River on the Northwest side. $14.70 Per square foot of stump area at ground level Zone "8":Work to be performed within the valley area of Fresno $14.70 County outside of Zone A and below the 500-foot elevation,excluding the foothill and mountain areas. Zone "C":Work to be performed in the foothills and mountain areas outside of Zones A and 8 and above the 500- foot elevation. $14.70 Per square foot of stump area at ground level Per square foot of stump area at ground level NOTE:County Contact:Jim Hodge Phone 262-4240 Fax 262-4166 G:\CONTRACTS &EXTRACTS\J\250173J COBB'S TREE CARE.DOC PROCUREMENT AGREEMENT NUMBER:250173J Cobb's Tree Care April 11,2005 CONTRACTOR'S RESPONSE TO COUNTY OF FRESNO REQUEST FOR QUOTATION NO.9494067 G:\CONTRACTS &EXTRACTS\J\250173J COBB'S TREE CARE.DOC Quotation No.~49-4Q67 COUNTYOFFRESNOPURCHASING STANDARDINSTRUCTIONSANDCONDITIONSFOR REQUESTSFORPROPOSALS(RFP'S)ANDREQUESTSFORQUOTATIONS(RFQ'S) Note:the referenceto "bids"in thefollowingparagraphsappliesto RFP'sandRFQ's GENERAL CONDITIONS Bysubmittinga bidthebidderagreesto thefollowingconditions.Theseconditionswill applyto all subsequentpurchasesbasedonthisbid. 1.BID PREPARATION: A)All pricesandnotationsmustbe typedor writtenin ink.No erasures permitted.Errorsmaybecrossedout,initialedandcorrectionsprintedin ink by personsigningbid. BrandNames:Brandnamesandnumberswhengivenareforreference. Equalitemswillbe considered,providedtheofferclearlydescribesthe articleand howit differsfromthatspecified.In theabsenceof such informationit shallbe understoodtheofferingis exactlyasspecified. B) Statebrandor makeof eachitem.If biddingon otherthanspecified, state make,model and brand being bid and attachsupporting literature/specificationstothebid. D).Bidon eachitemseparately.Pricesshouldbestatedin unitsspecified herein.All applicab[echargesmustbe quoted;chargeson invoicenot quotedhereinwillbedisallowed. C) E)Timeof deliveryis a partof the considerationandmustbe statedin definitetermsandmustbeadheredto.F.O.B.Pointshallbedestination or freightchargesmustbestated. All bids mustbe datedandsignedwith the firm'snameandby an authorizedofficeror employee. F) G)Unlessotherwisenoted,pricesshallbefirmfor 120daysafterclosing dateof bid. 2.SUBMITTINGB[DS: A)Eachbidmustbesubmittedonformsprovidedina sealedenvelopewith bid numberand closing date and time on the outsideof the envelope/package. Interpretation:Shouldanydiscrepanciesoromissionsbefoundinthebid specificationsor doubtas to theirmeaning,thebiddershallnotifythe Buyerin writingat once.TheCountyshallnotbeheldresponsiblefor verbalinterpretations.Questionsregardingthebidmustbereceivedby Purchasingat least5 workingdaysbeforebid opening.All addenda issuedshallbe in writing,dulyissuedby Purchasingandincorporated intothecontract. B) C)ISSUINGAGENT/AUTHORIZEDCONTACT:ThisRFQhasbeenissued bytheCountyof Fresno'sPurchasingUnit.ThePurchasingUnitshallbe ttievendor'ssolepointof contactwithregardtotheRFQ,itscontent,and all issuesconcerningit. All communicationregardingthisRFQshallbedirectedtoanauthorized representativeof the County'sPurchasingUnit.Thespecificbuyer 3. 4. 5, managingthisRFQis identifiedon the coverpage,alongwithhis or her telephonenumber,andheor sheshouldbetheprimarypointof contactfor discussionsor informationpertainingto the RFQ.Contactwithanyother Countyrepresentative,includingelectedofficials,for the purposeof .discussingthis RFQ,its content,or any other issue concerningit,is prohibitedunlessauthorizedby Purchasing.Violationof thisclause,bythe vendorhavingunauthorizedcontact(verballyor in writing)withsuchother Countyrepresentatives,mayconstitutegroundsforrejectionbyPurchasingof thevendor'squotation. D) E) TheabovestatedrestrictiononvendorcontactwithCountyrepresentatives shallapplyuntiltheCountyhasawardeda purchaseorderor contractto a vendororvendors,exceptasfollows.First,intheeventthata vendorinitiates a formalprotestagainsttheRFQ,suchvendormaycontacttheappropriate individual,or individualswho are managingthatprotestas outlinedin the County'sestablishedprotestprocedures.All such contactmust be in accordancewith the sequenceset forth underthe protestprocedures. Second,in the eventa publichearingis scheduledbeforethe Boardof Supervisorsto heartestimonypriorto its approvalof a purchaseorderor contract,anyvendormayaddresstheBoard. Bidsreceivedaftertheclosingtimewill NOTbeconsidered. Biddersareto bidwhatis specifiedor requestedfirst.If unableto or willing to,bidder may bid alternativeor option,indicatingall advantages, disadvantagesandtheirassociatedcost. FAILURETO BID: A)If notbidding,returnbidsheetandstatereasonfornobidoryournamemay be removedfrommailinglist. TAXES,CHARGESAND EXTRAS: A)Countyof Fresnois subjectto Californiasalesand/oruse tax (7.875%). Pleaseindicateasa separatelineitemif applicable. DONOTincludeFederalExciseTax.Countyis exemptunderRegistration No.94-73-03401-K. B) C)Countyis exemptfromFederalTransportationTax.Exemptioncertificateis notrequiredwhereshippingpapersshowconsigneeas Countyof Fresno. Chargesfortransportation,containers,packing,etc.will notbe paidunless specifiedin bid. D) AWARDS: A)Subjectto thelocalpreferenceprovisionsreferencedin Paragraph6below andmorethoroughlysetforthin the GeneralRequirementssectionof this Quotation No.949-4067 RFO,award(s)willbemadetothemostresponsiveresponsiblebidder. The evaluationwill includesuchthingsas life-cyclecost,availability, deliverycostsandwhoseproductand/orserviceisdeemedto bein the bestinterestof theCounty.Thecountyshallbethesolejudgeinmaking suchdetermination. B)Unlessbiddergivesnoticeof all-or-noneawardin bid,Countymay acceptanyitem,groupof itemsoron thebasisoftotalbid. TheCountyreservesthe rightto rejectanyandall bidsandto waive informalitiesor irregularitiesin bids. C) D)Afteraward,all bidsshall be opento publicinspection.TheCounty assumesnoresponsibilityfortheconfidentialityofinformationofferedina bid. 6.LOCALVENDORS A)LocalVendorPreference(applicableto RFOProcessonly) ThefollowingprovisionsareapplicableonlytotheCounty'sacquisitionof materials,equipmentor suppliesthroughthe RFOprocesswhenthe fundingsourcedoes not requirean exemptionto the LocalVendor Preference. THE PROVISIONSOF THIS PARAGRAPHARE APPLICABLE, NOTWITHSTANDINGANYOTHERPROVISIONSOFTHISRFOTO THECONTRARY If the apparentlow bidderis nota localvendor,anylocalvendorwho submitteda bid whichwas withinfive percent(5%)of the lowest responsivebidas determinedby thepurchasingagentshallhavethe optionof submittinga newbid withinforty-eighthours(not including weekendsandholidays)of County'sdeliveryof notification.Suchnew bidsmustbein anamountlessthanorequaltothelowestresponsivebid asdeterminedbythepurchasingagent.If thepurchasingagentreceives anynewbidsfromlocalvendorswhohavetheoptionof submittingnew bidswithinsaidforty-eighthourperiod,it shallawardthecontractto the localvendorsubmittingthe lowestresponsiblebid.If no newbidsare received,the contractshallbe awardedto the originallow bidderas announcedbythe purchasingagent. B)LocalVendorDefined "LocalVendor'shallmeananybusinesswhich: 1.Hasits headquarters,distributionpointor locally-ownedfranchise locatedin or havinga streetaddresswithintheCountyfor atleast six (6)monthsimmediatelypriorto theissuanceoftherequestfor competitivebidsby thepurchasingagent;and 2.Holdsany requiredbusinesslicenseby a jurisdictionlocatedin FresnoCounty;and 3.Employsat leastone(1)full-timeor two(2)part-timeemployees whoseprimaryresidenceis locatedwithinFresnoCounty,or if the businesshas no employees,shallbe at leastfiftypercent(50%) ownedby one or morepersonswhoseprimaryresidence(s)is locatedwithinFresnoCounty. 7.TIE BIDS: All otherfactorsbeingequal,the contractshallbe awardedto the Fresno Countyvendoror,if neitheror bothare FresnoCountyvendors,it maybe awardedbytheflipof a coininthepresenceofwitnessesortheentirebidmaybe rejectedandre-bid.If theGeneralRequirementsofthisRFOstatethattheyare applicable,theprovisionsoftheFresnoCountyLocalVendorPreferenceshalltake priorityoverthisparagraph. 8.PATENTINDEMNITY: ThevendorshallholdtheCounty,its officers,agentsandemployees,harmless fromliabilityof anynatureorkind,includingcostsandexpenses,forinfringementor useofanycopyrightedoruncopyrightedcomposition,secretprocess,patentedor unpatentedinvention,articleor appliancefurnishedorusedinconnectionwiththis bid. 9.SAMPLES: Samples,whenrequired,mustbefurnishedanddeliveredfreeand,if notdestroyed bytests,willuponwrittenrequest(within30daysof bidclosingdate)bereturnedat the bidder'sexpense.Inthe absenceof suchnotification,Countyshallhavethe rightto disposeof thesamplesin whatevermannerit deemsappropriate. 10.RIGHTSAND REMEDIESOF COUNTYFOR DEFAULT: A)Incaseof defaultbyvendor,theCountymayprocurethearticlesorser/ice from anothersourceand may recoverthe cost differenceand related expensesoccasionedtherebyfromanyunpaidbalanceduethevendoror by proceedingagainstperformancebondofthevendor,if any,or bysuitagainst thevendor.ThepricespaidbytheCountyshallbeconsideredtheprevailing marketpriceatthetimesuchpurchaseis made. B)Articles or services,which upon deliveryinspectiondo not meet specifications,willbe rejectedandthevendorwill beconsideredin default. VendorshallreimburseCountyfor expensesrelatedto deliveryof non- specifiedgoodsor services. C)Regardlessof F.O.B.point,vendoragreesto bearall risksof loss,injuryor destructionto goodsand materialsorderedhereinwhichoccurprior to deliveryandsuchloss,injuryordestructionshallnotreleasevendorfromany obligationhereunder. 11.DISCOUNTS: Termsof less than 15 daysfor cash paymentwill be consideredas net in evaluatingthisbid.A discountfor paymentwithinfifteen(15)daysor morewill be consideredindeterminingtheawardof bid.Discountperiodwillcommenceeither the laterof deliveryor receiptof invoicebytheCounty.StandardtermsareNet Forty-five(45)days. 12.SPECIALCONDITIONSINBIDSCHEDULESUPERSEDEGENERAL CONDITIONS. The "GeneralConditions'provisionsof this RFP/RFOshallbe supersededif in conflictwithanyothersectionofthis bid,to theextentof anysuchconflict. 13.SPECIALREOUIREMENT: Withtheinvoiceorwithintwenty-five(25)daysof delivery,thesellermustprovide to theCountya MaterialSafetyDataSheetforeachproduct,whichcontainsany substanceon "TheListof 800 HazardousSubstances',publishedby the State Directorof IndustrialRelations.(SeeHazardousSubstancesInformationand TrainingAct.CaliforniaStateLaborCodeSections6360through6399.7.) 14,RECYCLEDPRODUCTS/MATERIALS; Vendorsareencouragedto provideandquote(withdocumentation)recycledor recyclableproducts/materialswhichmeetstatedspecifications. Quotation No.949-40,67 15.YEAR COMPLIANCEWARRANTY VendorwarrantsthatanyproductfurnishedpursuanttothisAgreement/order shallsupporta four-digityearformatandbe ableto accuratelyprocessdate andtimedatafrom,intoandbetweenthetwentiethandtwenty-firstcenturies, as wellas leapyearcalculations.'Product'shallinclude,withoutlimitation, any pieceor componentof equipment,hardware,firmware,middleware, customorcommercialsoftware,or internalcomponentsorsubroutinestherein. Thiswarrantyshallsurviveterminationor expirationofthisAgreement. Intheeventof anydecreasein productfunctionalityoraccuracyrelatedtotime and/ordatedatarelatedcodesand/orinternalsubroutinesthat impedethe productfrom operatingcorrectlyusingdatesbeyondDecember31,1999, vendorshallrestoreor repairtheproducttothesameleveloffunctionalityas warrantedherein,soasto minimizeinterruptionto County'songoingbusiness process,time being of the essence.In the eventthat such warranty compliancerequiresthe acquisitionof additionalprograms,theexpensefor any such associatedor additionalacquisitions,whichmay be required, including,withoutlimitation,dataconversiontools,shallbeborneexclusively by vendor.Nothingin thiswarrantyshallbe construedto limitanyrightsor remediestheCountymayotherwisehaveunderthisAgreementwithrespectto defectsotherthanyearperformance. 16.PARTICIPATION: Biddermayagreetoextendthetermsoftheresultingcontracttootherpolitical subdivision,municipalitiesandtax-supportedagencies. SuchparticipatingGovernmentalbodiesshallmakepurchasesin theirown name,makepaymentdirectlyto bidder,andbe liabledirectlyto thebidder, holdingtheCountyof Fresnoharmless. Quotation No.949-4067 Page 2 TABLE OF CONTENTS PAGE BIDDING INSTRUCTIONS ,3 BIDDERTO COMPLETE ,....,8 PARTICIPATION 9 REFERENCELIST ,10 W-9 REQUEST FOR TAXPAYER 10 NUMBER 11 REQUIREMENTS AND SCOPE OF WORK 15 QUOTATION SCHEDULE 16 CHECKLIST..................................................................................................................1 7 G:\RFQ\949-4067STUMPGRINDINGSERVICE.DOC Quotation No.949-4067 Page 3 BIDDING INSTRUCTIONS The County of Fresno is soliciting bids to provide all labor,materials,equipment,taxes,fees, permits and insurances etc.to provide Stump Grinding Services for the Fresno Metropolitan Area as specified herein. LOCAL VENDOR PREFERENCE:The Local Vendor Preference does not apply to this Request for Quotation. AWARD:Award will be made to the vendor(s)offering the services deemed to be to the best advantage of the County.The County shall be the sole judge in making such determination. COPIES:Submit one (1)original and one (1)copy of your quotation no later than the RFO closing date and time as stated on the front of this document,to the County of Fresno Purchasing Division. ISSUING AGENT:This RFO has been issued by the County of Fresno's Purchasing Unit.The Purchasing Unit shall be the vendor's sole point of contact with regard to the RFO,its content, and all issues concerning it. AUTHORIZED CONTACT:All communication regarding this RFQ shall be directed to an authorized representative of the County's Purchasing Unit.The specific buyer managing this RFQ is identified on the cover page,along with his or her telephone number,and he or she should be the primary point of contact for discussions or information pertaining to the RFO. Contact with any other County representative,including elected officials,for the purpose of discussing this RFQ,it content,or any other issue concerning it,is prohibited unless authorized by Purchasing.Violation of this clause,by the vendor having unauthorized contact (verbally or in writing)with such other County representatives,may constitute grounds for rejection by Purchasing of the vendor's quotation. The above stated restriction on vendor contact with County representatives shall apply until the County has awarded a purchase order or contract to a vendor or vendors,except as follows.First,in the event that a vendor initiates a formal protest against the RFO,such vendor may contact the appropriate individual,or individuals who are managing that protest as outlined in the County's established protest procedures.All such contact must be in accordance with the sequence set forth under the protest procedures.Second,in the event a public hearing is scheduled before the Board of Supervisors to hear testimony prior to its approval of a purchase order or contract,any vendor may address the Board. RIGHT TO REJECT BIDS:The County reserves the right to reject any and all bids and to waive informalities or irregularities in bids. INTERPRETATION OF RFQ:Vendors must make careful examination of the requirements, specifications and conditions expressed in the RFQ and fully inform themselves as to the quality and character of equipment and services required.If any person planning to submit a quotation finds discrepancies in or omissions from the RFQ or has any doubt as to the true .meaning or interpretation,correction thereof may be requested in writinq from Purchasing. The deadline for submitting requests for clarification is March 9,2005 at 8:00 A.M. G:\RFQ\949-4067STUMPGRINDINGSERVICEDOC Quotation No.949-4067 Page 4 Questions shall be delivered to the County of Fresno Purchasing Division,4525 E.Hamilton Avenue,Fresno,CA 93702 or faxed to (559)456-7831.If faxing the bidder must confirm receipt by phone within one-half (1/2)hour of transmission. NOTE:Time constraints will prevent County from responding to questions submitted after !he cutoff date. Any change in the Request for Quotation will be made by written addendum issued by the County The County will not be responsible for any other explanations or interpretations. TERM:the term of the agreement resulting from this RFQ shall be one (1)year,and may be renewed for two additional one (1)year periods upon mutual agreement between County and successful bidder. ORDERING:Orders will be placed as required by the various County Departments. INVOICING:All invoices are to be delivered in duplicate to the requesting County Department.Reference shall be made to the contract number on the invoice. PRICES:Bidder agrees that prices quoted are maximum for the contract period,and in the event of a price decline such lower prices shall be extended to the County of Fresno. CODES AND REGULATIONS:All work and material to conform to all applicable state and local building and other codes and regulations. WATER,POWER &TOILET FACILITIES:Successful bidder may use County owned water, power and toilet facilities at job site (when existing)at no expense to the successful bidder. Successful bidder will be required,however,to provide piping,fittings and other items as necessary to bring water and power from existing service to job site. COORDINATE WORK WITH OWNER:Successful bidder shall coordinate and schedule the work with the County so that any interruption to the normal business operations be kept to a minimum. ASSIGNMENT:Bidder shall not assign its rights or duties of any agreement arising from this Request for Quotation and ensuing contract without the written consent of the County. TAXES,PERMITS &FEES:The successful bidder shall pay for and include all federal,state and local taxes direct or indirect upon all materials;pay all fees for,and obtain all necessary permits and licenses,unless otherwise specified herein. INSPECTION:All material and workmanship shall be subject to inspection,examination and test by the County at any and all times during which manufacture and/or construction are carried on.The County shall have the right to reject defective material and workmanship or require its correction. PAYMENT:Upon satisfactory completion of work,specified herein and approval by the County,payment will be made in full.Terms of payment will be net forty-five (45)days. County will consider the Bidder's Cash discount Offer,as previously stated under the General Terms and Conditions in lieu of the net forty-five (45)days payment terms. G:\RFQ\949-4067 STUMPGRINDINGSERVICE.DOC Quotation No.949-4067 Page 5 TERMINATION:This agreement may be terminated by the County at any time upon written notice. HOLD HARMLESS CLAUSE:Contractor agrees to indemnify,save hold harmless and at County's request,defend the County,its officers agents and employees,from any and all costs and expenses,damages,liabilities,claims and losses occurring or resulting to Counfy in connection with the performance,or failure to perform,by Contractor,its officers,agents or employees under this Agreement and from any and all costs and expenses,damages, liabilities,claims and losses occurring or resulting to any person,firm or corporation who may be injured or damaged by the performance,or failure to perform,of Contractor,its officers, agents or employees under this Agreement. ASSURANCES:Any contract awarded under this RFO must be carried out in full compliance with The Civil Rights Act of 1964,The Americans With Disabilities Act of 1990,their subsequent amendments,and any and all other laws protecting the rights of individuals and agencies.The County of Fresno has a zero tolerance for discrimination,implied or expressed,and wants to ensure that policy continues under this RFO.The contractor must also guarantee that services,or workmanship,provided will be performed in compliance with all applicable local,state,or federal laws and regulations pertinent to the types of services,or project,of the nature required under this RFO.In addition,the contractor may be required to provide evidence substantiating that their employees have the necessary skills and training to perform the required services or work. INDEPENDENT CONTRACTOR:In performance of the work,duties and obligations assumed by Bidder under this agreement,it is mutually understood and agreed that Bidder,including any and all of Bidder's officers,agents,and employees will at all times be acting and performing as an independent contractor,and shall act in an independent capacity and not as an officer,agent,servant,employee,joint venturer,partner,or associate of the County. Furthermore,County shall have no right to control or supervise or direct the manner or method by which Bidder shall perform its work and function.However,County shall retain the right to administer this agreement so as to verify that Bidder is performing its obligations in accordance with the terms and conditions thereof.Bidder and County shall comply with all applicable provisions of law and the rules and regulations,if any,of Governmental authorities having jurisdiction over matters the subject thereof. Because of its status as an independent contractor,Bidder waives any and all employment rights and benefits available to County employees.Bidder shall be solely liable and responsible for providing to,or on behalf of,its employees all legally required employee benefits.In addition,Bidder shall be solely responsible and save County harmless from all matters relating to payment of Contractor's employees,including compliance with Social Security,withholding,and all other regulations governing such matters.It is acknowledged that during the term of this agreement,Bidder may be providing services to others unrelated to the County or to this agreement. DAMAGE TO EXISTING WORK:Damage to existing construction,equipment,planting,etc., by the contractor in the performance of his work shall be replaced or repaired and restored to original condition by the contractor. CLEAN-UP:The Contractor shall at all times keep the premises clean from accumulation of waste materials or rubbish caused by his employees or work and shall remove all resulting work debris from the job site. G:\RFQ\949-4067STUMPGRINDINGSERVICE.DOC Quotation No.949-4067 Page 6 SUPERVISION:The Contractor shall give efficient supervision to the work,using therein the skill and diligence for which he is remunerated in the contract price.He shall carefully inspect the site and study and compare all drawings,specifications and other instructions,as ignorance of any phase of any of the features or conditions affecting the contract will not excuse him from carrying out its provisions to its full intent. STANDARD OF PERFORMANCE:All work shall be performed in a good and workmanlike manner. SAFEGUARDS:The contractor shall provide safeguards,in conformity with all local codes and ordinances as may be required. INSURANCE:Without limiting the COUNTY's right to obtain indemnification from CONTRACTOR or any third parties,CONTRACTOR,at its sole expense,shall maintain in full force and effect the following insurance policies throughout the term of the Agreement A.Commercial General Liability Commercial General Liability Insurance with limits of not less than One Million Dollars ($1,000,000)per occurrence and an annual aggregate of Two Million Dollars ($2,000,000). This policy shall be issued on a per occurrence basis.COUNTY may require specific coverages including completed operations,products liability,contractual liability, Explosion-Collapse-Underground,fire legal liability or any other liability insurance deemed necessary because of the nature of this contract. B.Automobile Liability Comprehensive Automobile Liability Insurance with limits for bodily injury of not less than Two Hundred Fifty Thousand Dollars ($250,000.00)per person,Five Hundred Thousand Dollars ($500,000.00)per accident and for property damages of not less than Fifty Thousand Dollars ($50,000.00),or such coverage with a combined single limit of Five Hundred Thousand Dollars ($500,000.00).Coverage should include owned and non- owned vehicles used in connection with this Agreement. C.Professional Liability If CONTRACTOR employs licensed professional staff,(e.g.,Ph.D.,R.N.,L.C.S.W., M.F.C.C.)in providing services,Professional Liability Insurance with limits of not less than One Million Dollars ($1,000,000.00)per occurrence,Three Million Dollars ($3,000,000.00) annual aggregate. D.Worker's Compensation A policy of Worker's Compensation insurance as may be required by the California Labor Code. CONTRACTOR shall obtain endorsements to the Commercial General Liability insurance naming the County of Fresno,its officers,agents,and employees,individually and collectively, as additional insured,but only insofar as the operations under this Agreement are concerned. Such coverage for additional insured shall apply as primary insurance and any other insurance,or self-insurance,maintained by COUNTY,its officers,agents and employees shall be excess only and not contributing with insurance provided under CONTRACTOR's policies herein.This insurance shall not be cancelled or changed without a minimum of thirty (30) days advance written notice given to COUNTY. Within Thirty (30)days from the date CONTRACTOR signs this Agreement,CONTRACTOR shall provide certificates of insurance and endorsement as stated above for all of the foregoing policies,as required herein,to the County of Fresno,,stating that such insurance G:\RFQ\949-4067STUMPGRINDINGSERVICE.DOC Quotation No.949-4067 Page 7 coverage have been obtained and are in full force;that the County of Fresno,its officers, agents and employees will not be responsible for any premiums on the policies;that such Commercial General Liability insurance names the County of Fresno,its officers,agents and employees,individually and collectively,as additional insured,but only insofar as the operations under this Agreement are concerned;that such coverage for additional insured shall apply as primary insurance and any other insurance,or self-insurance,maintained by- COUNTY,its officers,agents and employees,shall be excess only and not contributing with insurance provided under CONTRACTOR's policies herein;and that this insurance shall not be cancelled or changed without a minimum of thirty (30)days advance,written notice given to COUNTY. In the event CONTRACTOR fails to keep in effect at all times insurance coverage as herein provided,the COUNTY may,in addition to other remedies it may have,suspend or terminate this Agreement upon the occurrence of such event. All policies shall be with admitted insurers licensed to do business in the State of California. Insurance purchased shall be purchased from companies possessing a current A.M.Best,Inc. rating of B+FSC VIII or better. G:\RFQ\949-4067STUMPGRINDINGSERVICEDOC Quotation No.949-4067 Page 8 BIDDER TO COMPLETE CONTRACTOR'S LlCENSE/CERTIFICA TION Bidder to possess appropriate license or certification for the project in accordance with current regulations/statutes. The bidder must indicate the license held which enables him/her to perform the work. Number and Class:'\:::)-L\C\-\Y.e L.S~I{\}((l E:./ Date of Issue:'tJ r-,,)Q rn '0CI'f\..;L\,\C\0\CC) INSURANCE: Name of Insurance Carrier:'\)L'D\J\.~(~>ct.\\~t.e (\C\l.b- Comprehensive General Liabilities:\J (,/...~\J\~\'--m~ Automotive:k\\\Q~\r C\{\C l\~l\Q~u V ~C~KtCxJ$f\CX$I/),;,t Workman's Compensation:~-\GL'cL ~\':0f\<i Expires:'-\\al\\00 Expires:l\ral\\~J Expires:'~\\\05 Proof of maintenance of adequate insurance will be required before award is made to vendor. GUARANTEE:The bidder shall state his written guarantee here: f\\\\.DC3\\(..J u.."")\.'\.\.D~,pE \1.P~'~\(c\\.\\CL ~~)ro~<?6'b\f\(\C\..(L (}..~\(\\-\'x'{'\f "\\..\\'\\0--\\(\ex',\ G:\RFQ\949-4067STUMPGRINDINGSERVICE.DOC Quotation No.949-4067 Page 9 BIDDER TO COMPLETE THE FOLLOWING: PARTICIPATION The County of Fresno is a member of the Central Valley Purchasing Group.This group consists of Fresno,Kern,Kings,and Tulare Counties and all governmental,tax supported agencies within these counties. Whenever possible,these agencies co-op (piggyback)on contracts put in place by one of the other agencies.. Any agency choosing to avail itself of this opportunity,will make purchases in their own name, make payment directly to the contractor,be liable to the contractor and vice versa,per the terms of the original contract,all the while holding the County of Fresno harmless.If awarded this contract,please indicate whether you would extend the same terms and conditions to all tax supported agencies within this group as you are proposing to extend to Fresno County. Yes,we will extend contract terms and conditions to all qualified agencies within the Central Valley Purchasing Group. ~NO'we will not extend contract terms to any agency other than the County of Fresno. 6 (Authorized Signature) ':P'x-tis"C\t.X\.;~ Title G:\RFQ\949-4067STUMPGRINDINGSERVICE.DOC Quotation No.949-4067 Page 10 VENDOR MUST COMPLETE AND RET~REQUEST FOR QUOTATLQt;L Firm:t \)\lR~~{{'~CQ'(0 REFERENCE LIST Submit a list of at least three (3)customer references.Such references shall be customers for whom the bidder has recently provided services that are similar to those requested herein. .~~ Reference Name:L.C't ~lf\-\\.\~,\t~f)f\0"".'.f(6 City:WP (~~~ Contact:~\.\Y\\\bc\O:jG Phone No.:{~uQ -4..\CYd.. Date and Service Provided: ~\'\\:~~~~~:~...._T,~,C.==<...~==~"..II Reference Name:¥-\::\i\..,~{\~\bo\f-C{)\lj1~ity:rrfflll) Contact:.F\$U\Phone No.:L\~\-q \':LD Date and Service Provided:~"'\'\'~\\.J,~Qwt:J -C'~~l.('f{)Of\\~'.j\C\l'C\~ ~..,,,...,...,."",,,.'.."""'W-'"'''0"',"""0",""...:'?'%?.w~ Reference Name:'\Ji\~O Contact:C_O..A..b\..-lum d Date and Ser:'ice pr.ovided:'Fe.\C),(UCUt\~ ~YQ Q.'-\:YLffi""\'\'\,~:,~.~~ City:C1;::"(..<'") Phone No.:Q.O\g..\qC'n\ QDCJD.-~>--\1\t:J (~(\\(\(~t\ ...===T~T"- Reference Name:~(-'c..'--\a\-~,,"0,\(:i.')City:C(;:..ct (",l.Q<t),. Contact:'\:)$\,-,"'\::J\,-\..."'=~Phone No.:<?i:?:A.-'1J\.\1)")(\r)\1) Date and Service Provided:f)CtC\\)QJ\...)~\q -\vQ~IRt\'{\~~1()~:). M~.T"TT."''''''-'''w.'o''"'~,=",,'Mw.""""-"""""""'...w.o."""""......ww.o..."wu...w.'~"...=T~~'~."'U'~TT"'T'".."..."..~w...".- Reference Name: Contact: City: Phone No.: Date and Service Provided: FAILURE TO PROVIDE A LIST OF A T LEAST THREE (3)CUSTOMERS MA Y BE CAUSE FORREJECTIONOF THISRFQ. r,'\PFn\QdQA(1R7 ~TIIMP f.;PINnINr,~FRVI~Fno~ Quotation No.949-4067 fonn ''1\',9 (R>2v.'.200.'\) Page 12 f'aq'l 2 Example.Article 20 of ttlG U.S.-Cllina incomi?tax tre3ty allcN'is an exemption from tax lor sellolmsllip inconw r>~cei\fe(\1)'/a Chinese stuclent tempormilv pr~?sentIn tile UniWcI St,ltc.s.UndN U.S.I,rn Uli~.;stue!er1t ','iilll)0COmOa n?siel0nt alien for tax plllpo<.;es if Ilis or 1101'c.,tay in tile>Unlteel Statns t?xcem!:;5 calE'nclar ypars.HO'NevN.piH3(Jrapt1 2 of Um first Protocol to ttlO U.S.-Clllna tmat}'(elateclI\.pril 30. 1984)allows U10 provisions ol/\rticle 20 to continue to apply even aileI'till?Cilinese c.,tLlclentlX'fcomes 3 resident alien of tile United States.I'.Ctlinese student WllO qualifies for tl1is e;\ception I;uncler paraqrapll 2 011118first protocol)anc!Ic., relyinq on tills excpption to claim an exemption from tax on 11isor Iwr sctlOlarsllip or feliovisl'lip inconw '.NOLllclattacll to Form \/'.1-9a stiltC?rnent tll:n ineILleli:?still'information cJescril)e(j alx)\H?to support tllat eXI?lTlption. If you are a nonresident alien or a foreign entity not sLlI~ect to I)ackup \Nitl1110IrJing.give tl10 requestor tl10 appropriate completerl Form \;',J-8. What is backup withholding?Persons miJking certain paynlOnts 10 you must unclt?[corlaln concJitions 'NiUlllOlci i.mcl pay to Ule Ir;~s 30'3{,of 5ucll payments (20':6 after Decen}l)f,,1 31.2C103;289£after Decernl)or 31..2005),Tl'lis i's called "I)aekup witllI1olcling,"Payments tllat may be SUI:~octto tlackup witl1tlOicling include intere:"t.diviclencls,I:,mker ancl t,arter exctlange transactions,mnts,royalti>?s,nOll8mplo}'>?e pay and certain payments frolll fislling I)oatoperators.I~eal estate)transactions am not suL~ect to back.up witI111olcJin!} You \"/ill not I)e sul)ject to tl3ckup witlltlolclinq on payments you recEdveif you giv,j 1.Ilerequester your COINct TIN,l1l<lk!~ Ule proper certificzllions,ancJreport all your taxal:"e int0rest and elivlclenejs on your tax mturn. Payments you receive will be subject to I)ackup withholding if: 1.You (10not furnisl1 your TIN to Um [i)quoster,or 2.You elo not certify your TIN 'NtH~nrequir(?d (see tile Part II instruclions on pa90 4 for details),or 3.Tile IF5 tells tile requGstertllatyou furnisllO.j an incorrect TIN,or 4.Tile IRS tells you tllat YOLI are sutJjectto !);)ckup wittliloicling I)ecause you clie!not report all your interest anel e!lvidencJ5on your tax return (for reportilt"e Intf~rest ancl cJividends only).or 5.You do not certify to the requGster Utat you are not subject to biJcfa.lp witt1t10ldin9 unclE>[4 atJove(for reportable interest and ciividenc!accounts openecl after 1983 only). Certain payees ane!payments are exempt from backup witllholcling,See tilE!instructions IJ810\\1anel ttm separate Instructions for the Requester of Form W-9. Penalties Failure to furnish TIN.If you failto furnisll your correct TIN to a requester,you am 5L1I.JJectto a penalty (iF $50 for eacll sucl1 failure unless vOLir failure is clue to reasonablecause and not to \Nlliful n~{;Jlecl. Civil penalty for false information with respect to withholding.If you make a false statement wittl no masonable basis that p;:,sultsin no backup wltlliloiding.you are suljject to a $500 ponalty. Criminal penalty for falsifying information.VVlllfully falsifying cOflification,,-,or affirmations may subject YOLIto criminal penaltios inclLK1ingfilms amJ(orirnprisonnmm. Misuse of TINs.If tile request(.r CIi5CloSf,.Sor u,,-;(~S TIN~;in violation of FGderal la\/.',.till)requester may 1)0sul)ject to civil and criminal penalties. Specific Instructions Name If you are an inclivieluai.you mList qen8rally 0nter Ule name c..llO\Nnon your social 58curlty carel.Hu,'j'jver,if you IlaV'o. ciwngecJ your last rEHIli?for in~;tanc(),due to malriaOi:? witl10ut inforrninu tilt:'Sociai SI0curity NlministJation of tile. name clldnlJP,enter your first name,tllO last ndrno SllO'.tin 011 your ~.ocial socurity celrc!,dncl your n(",t/last nama. If tile account is ill joint 11ames.,list first,ancl tl19n circle. tile mlTle of tile person or entity \'.;Ilose numlx:r YOLi 8l1tor8(1 in Pan I of tile form Sole proprietor.Enter 'lour individual name as SllO'.:'inon your SOCidls,:;curity carel on UK'"~,Jamo"IirHj.You may onter YOLir I)usinoss,lraeJe,or "cloing business as (DBA)"rkll118 on tile "Bu.~.inessnamo"lino. Limiteclliability company (LLC).It you are a siI19Ie-rnemb8[ LLC (lneilicling a foreiqn LLC Witlla elomostic uNner;tlklt Is ctisrE'oarcJoclac.,an entity sepilfate frOI11its ownor unelm Treasuryroouiatiolls %ction 301.1/01-3.enter the owner's name on the "Name"line.Enter tile'LLC's nanw on ttl(? "BlI~;ir10ss name"iine. Other entities.EntN YOllr tJusiness name 3S 5110\'1n on roquirocl Feclor<JItax ctocLlm8nb on tile'Namo"line.Tills na m0 Slloulclmatcll the name stlO\Vn on tile ctlart0r or OU1'?r II?(Jill(Jocurnent.crealln,]Ule entity.You may enter any t;.usiness,tracie,or DBA nam,?on Ule "Business flamo"line. Note:You an'mqufis{fxl to clwck tlH)appropriate iXJXfor your status {1rn1iL-'kfuai./so!e proprietor;corporaiion.etc ,} Exempt From Backup Withholding If you are exempt.ollteryour nZjJn;j a5 clescribeel al)ove ancl CI'IE'ck tllO appropriate l)ox tor your ,:;tatus,.U'len Cl10Ck tlV? "Exompt from IX1CI,up \Nitllll0Icling"box in tile lin0 fOIlO'/>1'ill\1 tile IJusinessname,sifJII,.111(1 elate tile form. Gonorally..incJiviclLials (inclLicling solG propriotors)are not oxornpt from backup ,",litiltlOlclin'}Corporations are exempt from backup \Vitlltlolclingfor certain payments,sll'.:::ll as int.ere':;t ane]clivielenels. Note:if ,you are eXem{H fTurn !:iackup H1!iJ1Whiing,.you s,houicl still complete if)is for In to avohi erroneous backup 11.jtlJ!JOid))'lg. Exempt payees.Backup ',villll1olcling is not required on any paynlPnts made to U10following payoes: 1.J\n organization exempt from tax unclor soction 50Haj, any IRA,or a custodial account under section 403(1))(1)if tile account satisties tile requirements at section 401(1)(2): 2.Tile Unit.ed States or any of its aqencies or instrurnentalitios: 3.A staw,tllO District of ColumlJia,d possosslon of tile Unitecl Statos,or any of ti1eir political sul:;.cJivisionsor instillmentalities: 4.P.foreiqn government or any of its political sUl:ldivisions, ageneios.or instrumentalilies:or 5.An international organization or any of its aqonciDs or in~,trUlTlentatiti05,. ()l!lGr payel}$tllat may be exempt from backup witlltlolcling inelucio; 6.A corporation; 7.A foreiqn central bank of issue: 8.A clealor in socuriiil?S or cOllHnoditiesrequimclto moister in tile Unit'?i:I StatE's.tile'Dbtrict.of Colurnl)ia.01 a possession of ttm UnitetJ Statos; Quotation NQ.949-4067 FOIITI W"9 (I~()v.1 "20(3) Pagel3 Pdq"3 9.A futures commission merchant reqi-:;tered ':;itl1 tile Commodity Futures Tr3clinQ Commissio;l: 10.Ii mal ostato illVostnwn!tlu';!: 11.}~.n c'ntity rogio,tered at all timE's clurin~llhe ta:<yeJr UnclN tl18 IIw8stment Company Act 01 1040: 12.Ii common trust fund operJt'?cll)y <':.bank uncler ~,8ction 584(ai: 13.A financial institution: 14.Ii middlemiJn kno"Nn in the in'JE':"ttnent community as iJ nomine.?or cust.odian:or 15.A trust lexempt from ta:<under section 664 or de~;cril)()d in sE'ction 4947, TllO cllart t)elow :;llOWS typos 01 paynl(.ms tllJ!may t,o e:<empt from bacKup iNiUlllolcling.Tile ctli.Ht applies to ttw exempt recipients listed at:-ove,1 tl1rougtl 15. If the payment is for...I THEN the payment is exempt for... Intow'St <oIKI clivicl.}no:l p()YI11.)nt~;All exempt IOcipiHlts ')}:ccpt for 9 BfGk(i !rallsactiOl15 EXl:mpt I"cipii)flt~'.1 tl1fOU91113. f,I';c"a Pi)I'S')1l roqi,terHlullc!,)r tlF~IIlV':,:itlT1('fIt Advis:"ls Act.of 'I',HO WllO r09ulally acts ,r,." \)ro~:':'r B,Ir!or GXcl1arKj0 If "nsactions ane!patr')llag,}'e!ividoncl5 EXiJlnpt r;;cipi-,l1b 1 t.llrou9h 5 Paymeflts 0'/'"$600 r"quirc,cJ te,to(;repurtDo:!alld dir0ct sdl')s Q'ofl)!'-;5.000 1 G'.;llfi all'l.,C..xClIlpt redpidH5 1 thre.uqh7 Z -S",')Forn.1099-MISC.Misc'2l1amolls Incoln'o.and its instructions. 'Hm'j,.~',."'r,Ill<?followingpaymants 1'11""'1to a r-orp:Jralion(including gross proceeds p.1id 10an '1tlonwy under sedion 6045(1).ev')n illhe ~llorney is ~ corpor~lionj and reportable on FOlm 1099"MISCarp.not exempt Irorn backup withholding:medical and h,,,fth cate pil)111ents.'Htornays'f';,'25:at1d pa-fnumts lor scrviCQsp.1id by "rederal execlrti';g "9<>nc)". G:\RFQ\949-4067 STUMPGRINDINGSERVICE.DOC Part I.TaxpayerIdentification Number (TIN) Enter your TIN in tll€!appropriate box."you ,)Ie iuesiclent alien and you (10 not 113\'(;3n(/am flat eliqit.le to (l1?t an SSN,your TIN Is yotlr IF,S individual tilxp;i'yer Id>2litificiltion nurnlJeI (lTIN).Enter it in tile social sE,curity nUIllIJ(?f IJOX.IF you elo not Ilav0 an ITiN.see HOI.'Vto get a TIN b.:;low. If yuu aro a sole proprietor and yotJ 11Ll',!\!:In EIN,.yotJ Illay .?nter 0itllfJr y<)lH SSN or EIN.However.tile IRS profer;,1Iwt you us.)your SSN. It you an";]sinrJ'I2-O'v'.'f1i?rLLC IIl,)t is disf'e.]ariJ.xl as an entity separate Irom its Dwner (",8e Limited liability company (LLC)on page 2),ent>:>r your SSN (or f:lN.if you Ila',m omi),If ttw LLC 15 a corporation.parllK:rsllip,ote.,()nWr IIle entity's [IN. Note:See (JW C!1aff an page 4 ror tUrtiler cI3riric"i!al1 of name ant1 TIN combinations. HoW to get 3 TIN.If you cto not Ilave a TIN.apply for one irnrnodiJtoly.To apply fOf Elfl ssr~.9N Form 55-5. !\pplicationlor a Social 5'?curity CJfct..from your local SOCi;11 Security AellTlinistration office or g.:;t tills form on-line at www.ssa.gov/onlinelss5.html.You may also tlet tllis form by calling 1-800-7'12-1213,Use Form W-7.Application for IRS Individual T:l:<payer Identification NurnlleJ.to apply for an ITIN,Dr Form 5S-4,Application tor Employer Ii:lc'ntiliultion Number,to apply for an EIN.You Ci.Hlg.?t Forms V'l..}ami 55-4 lrom tile IRS by calling 1 "800-fJ.,X-FORM (1-800-829-31)76)01 from tile IRS '<:'.febSite at \w/w.irs.gov. If you arr?askecl to com piNt?Form W"9 t.ut clo not Ilavo a TIN,writo "/\pplioel For"in tl10 spaco for tl10 TIN,si!]n arKI elate Ule form,ancl gi".e It to tile requester.For Interest ane! cliviel€'ncl payments,ami certain payments macl(~'Nltll resp€'c:t to readily traclable instruments,generally you "o,villl1a'.!i:'GO clays to UN a TIN and (jive it to UK.f0qu0~.t(>r IJorOI']you me sul)ject to backup ",.'Jitlliioidinu on IV1yrnents.Tile 60-(1:1)'fule elc"25 not apply to otller typos of payments.You 'i,"iilllx~ sulJject to backup witl1l1oldin~J on all sucl1 payrmmts until you pfovicJe your TIN to tile requester. Note:It/rlUng "J1pp!!(!(!For"means OWl yO!!113'10 already' app!iez1for"nv or lilaiyou inion:Jto applY it-I'one SODI1. Caution:A disreg:;r<:l,x!clornestic entity tluH /las a romigI.' orVf)er must use rilf'appropriate FDrm W-8. Quotation No.949-4067 Form W.fj (f\ov.'1.2(03) Page 14 Part II.Certification l>a,J"4 To e~,tat)lisil to ttlD \'eliUltlotelill']agent tilat you am il U.s. persoll,or re~,identalien,sign Form ','.1-9.You may I),,> requosteej to sign by tilowittlilolelingaqent eVGIlil items L 3 and 5 below inelicate ottlOfvvisQ, For ajoint account.only ttli?person ','itlOSi?TIN is slv)wn in Part I ~.1'1ouldsiqn (wllOn requiroclL Exempt rl:'cipimlts,Si)e Exempt from backup WiUlholclingon pagG 2. Signature requirements.Complet!.:)U1GcmtificcHionas inljicatee!In 1 U1rougll 5 I)ulo\.,., 1.Interest.clividend,and barter exchange accounts opened before 1984 and broker accounts considered active during 1983.You must giVE'your correct TIN.but YOLI (10 not 11iI'0'£'to sign tll12 c12rtilication. 2.Interest.dividend,IJroker,and barter exchange accounts opened after 1983 and broker accounts considered inactive during 1983.You rIlust sign ttle certification or t)ackllp WiUlllolciing \0\1111apply,If you are SUt::~0ctto I)ackup wittlllohJlnSJami you are f11i?rGlyprovicJinq your COIToctTIN to UK!r0qul~St8r,you must cross out iwm 2 in tllO certification I)oloro signing U10 form. 3.Real estate transactions.You must si(jn tr10 cortlfication.You may ero:,s out itmn 2 of Uw certification. 4.Other payments.You must fjiv8 your correct TIN,but vou Ijo not t1aveto siqn tile certificationunless\fOLI11avo been notified tlKlt YOLIIlav.?previouslygivl?nan Incorrect TIN. "Ottler paynwllts"incluch?payments made In til'2 cOllrso of tile requo:.ter's tlacJe or [Jusiness for tents,royalties.<;:Jooel:. (oUlet.tllnn I)ilis for mereJ13ncJise),1ll8clicalJml Imalnl CJre services (inclucJino payment:;to corporntions),payments to a nonemplove12 tor services,pavmGnts to certain tisllinn !)oat cre":,'members and fisllertm~r1 and gross proceeejs pElielto attorneys (including payments to corporations). 5.Mortgage interest paid by you,acquisition or abanclonrnent of secured property,cancellation of del)t, qualified tuition program payments (under section 529). IRA or Archer fIiISA contributions or distributions.and pension distributions.You must givo your COli oct TIN,but you clo not tlaVO to sign lI10certification, What Name and Number To Give the Requester For this typ.)of ~ccollnt:Giv.,nam~.1I1d SSN of: 1.Inclivj(ILICiI 2,T'NO01 IllOP2in:liviUlI,)1s(joint nu:ollnti 3.ClI';t<.xlian .':Ie.coun\of.]minor !Uniforrn Gilt to fv1inorsflCt) 4.<:1.TM u~;ualr')voc<,[,10 5;.)\.'ln~J';lrust (qr<lnlol Is alsu \lll'.;\;.:'(); i),Sc.-c:]lIr,,:llnt;\account tlK,t is not;]10galor v<llicl trllst lIn,,!N state bw 5.Soli!prOptj(,lC!tsllipor sinqI0-o'NIKr LLC For this typ~of ~ccount: nl>;indi'/ielui'il TllO ,1U.U,)[VNIV;<r c,r tlw ,Kcount (,r.if c),rnl.;.in(,cifund'"Ul('filst IndivldLli',1 on Uk aCCulint 1 TI1(,Illin,.)r' The:qr,Clnlix.trw,t';c.1 Tlw aClu,,1.:;wne:r 1 Tile:iYNnN J Gi""nanw .:md EIN of: 6.Sole proprio\or:,l1ip 01 ",inglf'-owncr LLC 7.A 'laliel trust,e~;tali!,OJ I.F'.'nsiontrust 8.Corporatc:or LLC 010cllng corporato ~,tmll5 on Form e.:~32 9.AS:;.Qci",ti;:;nclul;.,roliqiiJlIs. ell,',1 i tc',bIi.),('ducation:',L 01 otliDr t£,;{-e;~Gmpt organization 10.Pm\nc,rc,l"',ip or multi-nErnl)or LLC 11.A brok,:r or r':qist;:,1 od tlcmlnc.'e 12.Account witl1 tll';Depal1nwnt of AgllcliltUm in tl10 IWIn.)of" a pllblic ')nUty(slid),:1Sa stilL')or k.ll:.'I1qrjV'olnlw3nL school (listrict;01 prison)Itlal we,'!',';,)S aqlicultl..IrE,1 pmgrtull poymon15 TI10ownc:r " L('C)ci!enlity ,1 T11"corporation Tl10olqanizi,tion Tll(;pi'JrlnH!sllip TIE:brc+:,)1 or IV:)[)linoo} Tile public entity 'LiSl firslan(j circle the llama of 1110person whoso numbor you lurnistl.If only ono pE,rson ou <1joint ao::ounll1as an S5N.thai p"r~;on's numb",Illust I;,! furnisl1ed, 'Circie tho minor's mung aJl(!rumish tI10miuor's SSN, 'You must show your indi,'idual nam",.but you m,lY",1'.0,mteryour business or "DB!\"nomo.You rna'luso dlllCf ..our SSN or ElN fII youl1avo oue)..... 'List first:arrcleirelo the nalno o!th.,If:<j"luusL ,!statt<,or rx,rrsiontrllst.(Do not furnish lhQ TIN of tho fXfsonal ropnlsont;rtiv"or trusWo UnlgS5 tho I'Jgal entity itsolf is uot designated in the ;r():ounl til!!'.) Note:It no name is circled !Nlu)/)more !!wn one name is listed,i!w l1umbf.Y 'liiii tv)cOl1siderod 10 be t/Wf of 1!le first name listed, Privacy Act Notice Sectioll 6109 of tile Internul F(evenue Code requires'lOll to provide your correct TIN [0 persons 'wlIO must file information rotuflls ".'iltl U10IF6 to ropolt intorest,clil/ielonds,and cortain otller income paielto you,nlOrtrJag12intl2fi?styou paie!.tl10acquisitionor abandonment of secured propmty.cancellation of debt or contributions you maclE!to an IF(fI.or Arcllor MSf\"Tl10 IRS uses 1I1O numbers for Iclontification purposos and to Ilelp \ferify tllO accuracy of your tax return.Tile IRS may also pro'Jieh?tllis information to ttlO Department of Justice for ci\fil anel crill1iflJllitir,lation,arKI to citios,states,ami tlK~District of Columbia to cany out tl18ir ti1x laws.We may also disclose tills information to otl1er countries lIncler a tax tmaty,or to Fljclorill and state agencies to enforce FecJeralnonwx criminal laws and to combat terrorislll. You must provide your TIN ','.'l1etl1eror not YOLI are required to me a tax return.Payers must \:Ienemlly \Nill1l1old30%of taxabl~ interost,diviclend,anel certain ottmr payments to iI payee \NI1Odoes not givo a TIN to a payer.Certain pGnaltie:smay also apply. 0 \,'\RFOIQ4Q-40f17 STI IMP GRINDINGSERVICE.DOC Quotation No.949-4067 Page 15 REQUIREMENTS AND SCOPE OF WORK STUMPGRINDING BID REQUIREMENTS 1.Establish a price per square foot of stump area measured horizontally at ground level (top of soil surface)for grinding stumps and roots down to a minimum of eighteen inches (18")below soil surface.Price per square foot includes all costs to perform the work herein including materials,equipment,labor,travel time, transportation,overhead,fees,taxes,permits,and insurances,etc. (Successful bidder shall determine square footage of stumps) 2.Place dirt and chips into stump hole to level off surface to match surrounding surface area. 3.Remove and haul away all larger and excess debris/tollage from job site. 4.Vendor to notify County coordinator prior to any digging or grinding. 5.Contractor to fax written ~stimate to County Coordinator prior to performing work. 6.Vendor must obtain a no-fee (free)encroachment permit for each job site prior to performing work within the County right-of-way. 7.Contractor to call (USA)Underground Service Alert prior to digging or grinding. SCOPE OF WORK 1.Scope of major work (estimated 80%)to be performed in the Fresno and Clovis Metropolitan area which is bounded by Temperance Avenue on the east side,North Avenue on the south side,Hayes Avenue on the west side,Shepherd Avenue on the north side,and the San Joaquin River on the Northwest side.For the purpose of this Request for Quotation,this area hereinafter shall be referred to as Zone A. 2.Scope of some work (estimated 15%)to be performed within the valley area of Fresno County outside of Zone A and below the 500-foot elevation,excluding the foothill and mountain areas.For the purpose of this Request for Quotation,this area hereafter shall be referred to as Zone B. 3.Scope of some work (estimated less than 5%)to be performed in the foothills and mountain areas outside of Zones A and B and above the 500-foot elevation.For the purpose of this Request for Quotation,this area hereinafter shall be referred to as Zone C. NOTE:Total number of stumps per zone varies from year to year,and will be on an as needed basis.The majority of tree removals done in the past have been within zone "A". r.:'\P~n\O~O.Anh7c;TllMP r.:PINnINr.:c;FRVIr.F nOr. Quotat~on No.949-4067 Page 16 QUOTATION SCHEDULE Company Name:QC)'O\)~'\VtL-c..Cc'& All labor,material,equipment,permits,fees,taxes and insurances,etc.to perform stump grinding services as specified within this Request for Quotation No.949-4067. 1.Zone A Bid Price:$,L.j ~o Per square foot of stump area at ground level 2.Zone B Bid Price:$,%,ILl 10'0 Per square foot of stump area at ground level $ll.\...,~oo Per square foot of stump area at ground level 3.Zone C Bid Price G:\RFQ\949-4D67STUMPGRINDINGSERVICE.DOC COBBTRE-01 ~D_"CERTIFICATE OF liABILITY INSURANCE !D~~~~~~~Y) PRODUCER license #OE02096 (559)432-0222 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION DiBuduo &DeFendis Insurance Brokers,LLC ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE License #OE02096 -HOLDER.THIS CERTIFICATE DOES NOT AMEND,EXTEND OR P.O.Box 5479 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Fresno,CA 93755-5479 FOCP I INSURERS AFFORDING COVERAGE 1 INSURERA:Vallev Forqe Insurance CoJ !INSURER8:American Casualty Company 9f R_E£ading P A INSURERc:State Compensation InsurancgJ::_und - INSURER D: INSURER E: INSURED Cobb's Tree Care Inc. 2519 W.Shaw,#114 Fresno,CA 93711 COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE SEEN ISSUED TO THE INSURED NAMED ASOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDiT10N OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH IH1S CER"T1FICATEMAY BE JSSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES-AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.--I ----.------------------------- IN~:I TYPE OF INSURANCE i POUCY NUMBER !?Ol.!CY~FfECTIVE1PO~ICYEX~b~.r,;)Nr liMITSI., GENERALLIABiliTY i i I EACHOCCURRENCE i s 1,000,001 A Iv COMMERCIAL GENEP.AL LlABIUTY iC2068919100 I 4/24/2004 I 4/24/2005 I FIRE DAMAGE(Anyone fire)Is -300,001r-t=l r--1 !I.t ~I r r--J CLAIMSMADELX.J OCCUR\10 DAY NOTICE FOR NON-P A Y~ENT OF PREMIUM.~D EX?(Anyon~person)i S 5,001 ~-ii-I PERSONAL&ADVINJURY!s 1,000,00 --!i GENERAlAGGREGATE JJ 2,000,00 GEN'l AGGREGATE LIMIT APPLIES PER:I'I I PRODUCTS.COMP/OPAGG iS 2,000 ,00--,n .PRo'-l .i - X !POLICY,I.J<=CT I ,LOC I i!,IIrI-, I '-! """..'"""G'H'""t 1 000 00 B !~ANY AUTO iC2068919114 \4/24/2004 4/24/2005,(EaacCid~~" ~--!ALL OWNED AUTOS ) I -'I 80D1L YINJURY s I-I'SCHEOULEDAUTOS I (Per person) I !I ---H HIRED f'VTOS!I I BODILY INJURY IL-l NON-OWNED AUTOS:I,I (per accident)i S I f i !I I,"Ir-I----i PROPERTY DAMAGE ,- i I I i (Per accident)!~ I ., R " GARAGE LIABILITY!I AUTO ONLY.EA ACCIOE!IJ_'!"._l~-,I ' ,ANY AUTO I !.!OTHERTHAN !,i AUTO ONLY:I , !EXCESS LIABILITY !P OCCUR [J CL4fMS />.r,\DEI q DEDUCTIBLE \ i i RETeNTiON S ! !WORKERS COMPENSATION AND;I I EMPLOYERS'LIABILITY I I { C I 150399304 i 7/1/2004 !!-I r"'.I .I 1 DESCRIPTION OF OPERATIONS/LOCA TIONSNEHfCLESiEXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS 7/112005 1,OOO,OO! 1,000,001 1.000.001 CERTIF!CA TE HOLDER I X !ADDITIONAL INSURED;INSURER LElTER:CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATfQl ?irDATE THEREOF,THE ISSUING INSURER WILL ENDEAVOR TO MAil ~DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,BUT FAILURE TO 00 SO SHALL IMPOSE NO OBUGATION OR LIABILITY OF ANY KIND UPON THE INSURER,ITS AGENTS OR REPRESENTATIVES. I AUTHORIZEDREPRESENTATIVE~~e ~