HomeMy WebLinkAboutP-18-473-O Amend 1..pdf
County of Fresno
INTERNAL SERVICES DEPARTMENT
ROBERT BASH, DIRECTOR CIO
Information Te
Telecommunications
333 W. Pontiac Way, Clovis, CA 93612 / (559) 600-7110
* The County of Fresno is an Equal Employment Opportunity Employer *
AMENDMENT NUMBER ONE (1)
Agreement Number: P-18-473-O
March 17, 2021
Safariland, LLC
3120 East Mission Blvd
Ontario, CA 91761
Contract Number P-18-473-O piggybacks CA contract 1-18-84-07 providing body armor and body armor
accessories is amended as follows:
The County of Fresno hereby accepts your price increase notice issued through the Statewide Contract
User Instructions, Supplement 5, dated January 28, 2021 to be effective immediately in accordance with
the terms and conditions of our Contract Number P-18-473-O and CA 1-18-84-07 Attachment A-Contract
Pricing revised 1/28/2021. All orders placed prior January 28, 2021 will be priced in accordance with
current contract pricing.
Electronic Signatures. The parties agree that this Agreement may be executed by electronic signature as
provided in this section.
A. ny symbol or process intended by an individual signing this
Agreement to represent their signature, including but not limited to (1) a digital signature; (2) a faxed
version of an original handwritten signature; or (3) an electronically scanned and transmitted (for
example by PDF document) of a handwritten signature.
B. Each electronic signature affixed or attached to this Agreement (1) is deemed equivalent to a valid
original handwritten signature of the person signing this Agreement for all purposes, including but not
limited to evidentiary proof in any administrative or judicial proceeding, and (2) has the same force
and effect as the valid original handwritten signature of that person.
C. The provisions of this section satisfy the requirements of Civil Code section 1633.5, subdivision (b), in
the Uniform Electronic Transaction Act (Civil Code, Division 3, Part 2, Title 2.5, beginning with section
1633.1).
D. Each party using a digital signature represents that it has undertaken and satisfied the requirements
of Government Code section 16.5, subdivision (a), paragraphs (1) through (5), and agrees that each
other party may rely upon that representation.
This Agreement is not conditioned upon the parties conducting the transactions under it by electronic
means and either party may sign this Agreement with an original handwritten signature.
Please acknowledge your acceptance by returning all pages of this letter to my office via email or USPS.
If you have any questions, please contact Chanvathei Lonh, Purchasing Technician, at (559) 600-7110 or
email clonh@fresnocountyca.gov.
CONTRACT NO. P-18-473-O Page 2
Safariland, LLC
March 17, 2021
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AMEND 1.DOC
FOR THE COUNTY OF FRESNO
Gary E. Cornuelle
Purchasing Manager
333 W. Pontiac Way
Clovis, CA 93612
GEC: CL
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CONTRACT NO. P-18-473-O Page 3
Safariland, LLC
March 17, 2021
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AMEND 1.DOC
CONTRACTOR TO COMPLETE:
Company:
Type of Entity:
Individual Limited Liability Company
Sole Proprietorship Limited Liability Partnership
Corporation General Partnership
Signature
Print Name and Title Date
Signature
Print Name and Title Date
Address City State Zip
TELEPHONE NUMBER FAX NUMBER E-MAIL ADDRESS
ACCOUNTING USE ONLY
ORG No.: 31112413, 34309999, 8970, 28620400
Account No.: 7025, 7385
Requisition No.: 3111217212, 3430210189, 9702100012, 8602100225
(2/2021)
Department of General Services
Procurement Division
707 Third Street, 2nd Floor
West Sacramento, CA 95605-2811
State of California
STATEWIDE CONTRACT
USER INSTRUCTIONS
MANDATORY
All changes to most recent Supplement are in bold red italic. Additions will be encolosed in asterisks, *, and deletions will be enclosed in brackets, [].
ISSUE AND EFFECTIVE DATE: *1/28/2021*
CONTRACT NUMBER: 1-18-84-07
DESCRIPTION: Body Armor
CONTRACTOR: Safariland, LLC
CONTRACT TERM: 07/23/2018 through *07/20/2022*
STATE CONTRACT ADMINISTRATOR: Denelle Scott
916-375-4492
denelle.scott@dgs.ca.gov
The contract user instructions, products, and pricing are included herein. All purchase
documents issued under this contract incorporate the contract terms and applicable California
General Provisions:
Non-IT General Provisions, rev 06/08/2010
(http://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd0401NONIT.pdf)
Cal eProcure link: www.caleprocure.ca.gov
ORDER PLACEMENT INFORMATION
Mailing Address:
Safariland, LLC
4700 E Airport Dr.
Ontario, CA 91761
Fax/Email:
Fax: (800) 724-6845
Email:
ca.contract@safariland.com
Contact Information:
Safariland, LLC
Mary Bateman
Phone: (916) 371-8884
Email:
mary.bateman@safariland.com
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract User Instructions *Supplement 5*
Contract 1-18-84-07 Page 2 *1/29/2021*
User Instructions
All changes to most recent Supplement are in bold red italic. Additions will be enclosed
in asterisks; deletions will be enclosed in brackets.
SUMMARY OF CHANGES
Supplement
No. Description/Articles Supplement
Date
*5* *Supplement 5 makes the following changes:
Contract has been extended through July 20,
2022
Attachment A Contract Pricing has been
revised 10/15/2020 has been removed and
replaced with Attachment A Contract
Pricing revised 1/28/2021*
*1/28/2021*
4 Supplement 4 makes the following changes:
Page 1, Order Placement Information Mailing
Address has been changed.
Article 15 Ordering Procedure Mailing
Address has been changed.
Article 28 Contract Administration Mailing
has been changed.
Article 36 Small Business/Disabled Veterans
Business Enterprise Participation
subcontractors have been removed.
Article 39 Attachment A Contract Pricing
Revised 8/1/2018 has been removed and
replaced with Attachment A Contract Pricing
Revised 10/15/2020.
10/06/2020
3 Effective January 31, 2020, the DGS-PD will no
longer be approving quotes for Statewide Mandatory
Contracts. Ordering agencies will still be responsible
for reviewing their quotes, and ensuring that they are
purchasing within the scope of the contract.
02/03/2020
2 Supplement 2 makes the following changes:
Article 10 Offer Format has been added.
accordingly.
Article 18.A Fittings. Language has been
modified.
Article 30.B Cal-Card Use. Language has been
modified to allow for cal-card use.
6/15/2019
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract User Instructions *Supplement 5*
Contract 1-18-84-07 Page 3 *1/29/2021*
User Instructions
Supplement
No. Description/Articles Supplement
Date
Article 31 Cal-Card Invoicing has been added.
accordingly.
Article 37 Bidder Declaration/Commercially
Useful Function (CUF) has been added.
accordingly.
1 Supplement 1 makes the following changes:
Attachment A Contract Pricing, revised
8/1/2018*
8/1/2018
All other terms and conditions remain the same.
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract User Instructions *Supplement 5*
Contract 1-18-84-07 Page 4 *1/29/2021*
User Instructions
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract User Instructions *Supplement 5*
Contract 1-18-84-07 Page 5 *1/29/2021*
User Instructions
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract User Instructions *Supplement 5*
Contract 1-18-84-07 Page 6 *1/29/2021*
User Instructions
SCOPE
Safariland, LLC (Contractor) provides body armor and body
armor accessories at contracted pricing to the State of California and local governmental
agencies in accordance with the requirements of Contract # 1-18-84-07. The Contractor
shall supply the entire portfolio of products as identified in the contract and will be the
primary point of contact for data collection, reporting, and distribution of body armor and
body armor accessories to the State.
The contract term is for three (3) years with an option to extend the contract for two (2)
additional one (1) year period or portion thereof. The terms, conditions, and prices for the
contract extension option shall be by mutual agreement between the Contractor and the
State. If a mutual agreement cannot be met the contract may be terminated at the end of
the current contract term.
CONTRACT USAGE/RULES
A. State Departments
The use of this contract is mandatory for all State of California departments in
accordance with California Penal Code §31315 and California Penal Code
§12368.
California Penal Code §31315
for use by state peace officers, the Department of Justice, after consultation with
the Department of the California Highway Patrol, shall establish minimum ballistic
performance standards, and shall determine that the armor satisfies those
the provisions of this chapter shall be made by the Department of General
Services on behalf of an authorized state agency or d
If a state department requires body armor not currently available under this
contract, the department must submit a request to the State Contract
Administrator (CA) to purchase alternate body armor. The CA will then coordinate
with the Department of Justice to conduct the procurement on behalf of the state
department. Any purchases that do not follow this procedure are in direct conflict
with the California Penal Codes listed above and will be considered an illegal
purchase.
Ordering departments must adhere to all applicable State laws, regulations,
policies, best practices, and purchasing authority requirements, e.g. California
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract User Instructions *Supplement 5*
Contract 1-18-84-07 Page 7 *1/29/2021*
User Instructions
Codes, Code of Regulations, State Administrative Manual, Management Memos,
and State Contracting Manual Volume 2 and 3, as applicable.
Prior to placing orders against this contract, departments must have been granted
non-IT purchasing authority by the Department of General Services, Procurement
Division (DGS-PD) for the use of this statewide contract. The departme
purchasing authority number must be entered in the appropriate location on each
purchase document. Departments that have not been granted purchasing authority
by DGS-PD tewide contracts may contact DGS-PD
Purchasing Authority Management Section by e-mail at pams@dgs.ca.gov.
Departments must have a Department of General Services (DGS) agency billing
code prior to placing orders against this contract. Ordering departments may
contact their Purchasing Authority contact or their department s fiscal office to
obtain this information.
B. Local Governmental Agencies
Local governmental agency use of this contract is optional.
Local government agencies are def
or other governmental body or corporation, including the California State
Universities (CSU) and University of California (UC) systems, K-12 schools and
unds for the acquisition of
products, per Public Contract Code Chapter 2, Section 10298 (a) (b). While the
State makes this contract available to local governmental agencies, each local
governmental agency should determine whether this contract is consistent with its
procurement policies and regulations.
Local governmental agencies shall have the same rights and privileges as the State
under the terms of this contract. Any agencies desiring to participate shall be
required to adhere to the same responsibilities as do State agencies and have no
authority to amend, modify or change any condition of the contract.
A DGS issued billing code is not required for local governmental agencies to place
orders against this contract.
C.
to all State departments and/or local governmental agencies eligible to utilize this
contract. Ordering and/or usage instructions exclusive to State departments or local
governmental agencies shall be identified within each article.
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract User Instructions *Supplement 5*
Contract 1-18-84-07 Page 8 *1/29/2021*
User Instructions
DGS ADMINISTRATIVE FEES
A. State Departments
The DGS will bill each State department an administrative fee for use of this
statewide contract. The administrative fee should NOT be included in the order total,
nor remitted before an invoice is received from DGS.
Current fees are available online in the Price Book & Directory of Services
(https://www.dgs.ca.gov/OFS/Price-Book) (go to Price Book Download and click on
Purchasing under Procurement Division).
B. Local Governmental Agencies
For all local government agency transactions issued against the contract, the
Contractor is required to remit the DGS-PD an Incentive Fee of an amount equal to
1% of the total purchase order amount excluding taxes and freight. This Incentive
the purchasing entity. All prices quoted to local governmental agency customers
shall reflect State contract pricing, including any and all applicable discounts, and
shall include no other add-on fees.
SB/DVBE OFF-RAMP PROVISION
There is no SB/DVBE off ramp associated with this contract.
EXEMPT PURCHASES
There are no exempt purchases associated with this contract.
PROBLEM RESOLUTION/SUPPLIER PERFORMANCE
Ordering agencies and/or Contractor shall inform the State Contract Administrator of any
technical or contractual difficulties encountered during contract performance in a timely
manner. This includes and is not limited to informal disputes, supplier performance,
outstanding deliveries, etc. The ordering agency should include all relevant information
and/or documentation (e.g., purchase documents).
CONTRACT ITEMS
This contract contains two (2) price structures. Pricing for all body armor vest types,
trauma plates, and additional options/fees listed below are fixed for the contract term
unless a price increase is granted. Pricing for the body armor vest types is listed on
Attachment A Contract Pricing. Pricing for the associated body armor accessories is a
discount off catalog pricing. All body armor accessories will be available with a 45%
discount off catalog price.
The following body armor contract items are as follows:
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract User Instructions *Supplement 5*
Contract 1-18-84-07 Page 9 *1/29/2021*
User Instructions
Body Armor and Carriers:
Ballistic IIIA Body Armor with Carrier (three (3) variations)
Ballistic IIIA Female Body Armor with Carrier (three (3) variations)
Ballistic II Body Armor with Carrier
Ballistic II Female Body Armor with Carrier
Stab/Spike 3 Body Armor with Carrier
Combination (Ballistic IIIA Stab/Spike 3) Body Armor with Carrier
Load Bearing Vest
Plate Rack System
Plate Carrier System Level III
Plate Carrier System Level IV
Overt Carrier
Trauma Plates:
Soft Trauma Plates
Hard Trauma Plates
Additional Options/Fees:
Printing Fees
Fitting Reschedule Fee
Fitting Certification Training Course (available to State Departments only)
Catalog Discount:
Discount off list price for all accessory items for the various body armor types being
purchased as well as other ballistic protective gear and non-specified tactical and
non-
catalog (not to include body armor plates).
Contract items are further defined as follows (refer to Attachment A for pricing):
A. Custom Fit body armor is custom fit to an individual end user. Measurements/fittings may
be made by:
The Contractor in accordance with Article 18A; or
Agency personnel who have been authorized (through a Fitting Certification
Training course) to perform fittings on the
Artile 17B.
Body armor is to be in accordance with appropriate Attachment B State of
California Specifications. Each set of body armor includes one (1) standard carrier.
Product technical information (model name, warranty, etc.) is listed on Attachment
C Product Information.
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract User Instructions *Supplement 5*
Contract 1-18-84-07 Page 10 *1/29/2021*
User Instructions
Note: Ordering agencies may not order Contract Items 2A, 4A, 6A, 2B, 4B, 6B, 2C,
2D, 2E, 2F, 2G, 2H, 2J, 2K, or 2L unless personnel have been certified through the
Fitting Certification Training course (Article 18B).
B. Pooled Body Armor:
Pooled body armor is industry standard sized armor (Small, Medium, Large etc.).
Pooled body armor is not designed to fit one particular person. Each vest shall be
clearly marked with the size on both the panels and the carrier. Body armor information
(model name, warranty, etc.) is listed on Attachment B Product Information.
C. Replacement Carriers
Each set of body armor includes one (1) standard carrier. Ordering agencies may
purchase replacement (additional) carriers from the Contractor. The replacement
carrier must be identical to the carrier supplied with the original set of body armor.
Replacement carrier information (model name, warranty, etc.) is listed on Attachment C
Product Information.
D. Tactical Carriers
Ordering agencies may purchase the Body Armor Tactical Carriers meeting Attachment
B State of California Bid Specifications. Tactical Carrier information (model name,
warranty, etc.) is listed on Attachment C Product Information.
All non-sp
commercially available catalog (see Article 7G, Catalog Items).
E. Trauma Plates
Manufacturer standard soft and hard trauma plates are available to all users of this
contract. Orders for trauma plates must be specified on the individual agency order.
Soft and Hard Trauma Plate information (model name etc.) is listed on Attachment C
Product Information.
F. Printing
Printing (i.e. instructor, agency name, SWAT) on non-concealable body armor is
available to all users of this contract. Pricing information for printing can be found on
Attachment A Contract Pricing.
Note: Printing requests must be specified as a separate line item on the ordering
.
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract User Instructions *Supplement 5*
Contract 1-18-84-07 Page 11 *1/29/2021*
User Instructions
G. Catalog Items
Tactical and non-concealable carriers and any body armor accessories listed in the
a discount off catalog list price. Tactical and non-concealable carriers and body armor
document. The catalog discount is specified on Attachment A Contract Pricing.
available catalog shall be accessory items for the various body armor types being
purchased as well as other ballistic protective gear. Only equipment directly related to
the body armor or ballistic/stab/spike protection is covered. Ordering agencies may not
purchase other items listed in the catalog through this contract.
Catalogs will be made available to all agencies upon written request (email or facsimile)
to the following contact:
Contact Phone Email
Mary Bateman (916) 371-8555 mary.bateman@safariland.com
SPECIFICATIONS
All products listed on Attachment A Contract Pricing, must conform to Attachment B
State of California Bid Specifications.
CUSTOMER SERVICE
Contractor will provide office and personnel resources for responding to requests,
including telephone coverage weekdays during the hours of 8:00 AM through 5:00 PM
(PT).
one
(1) business day of initial contact.
Contact Phone Email
Sonia Vasquez (909) 673-1254 ca.contract@safariland.com
OFFER FORMAT
The Contractor shall provide an offer to ordering agencies in MS Excel spreadsheet format
for non-core catalog accessories only. Quotes for Contract Core items are not required.
must include the following data elements:
Contractor letterhead
rmation
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract User Instructions *Supplement 5*
Contract 1-18-84-07 Page 12 *1/29/2021*
User Instructions
Offer/Quote number
Date of Offer/Quote
Ordering agency name
Ordering agency contact person
Contract number
Contract expiration date
o Table consisting of:
o Contract Line Item Number
o Quantity
o Core/Non-Core (Y/N)
o Description of Item
o
o MSRP/Index Price
o Contract Discount
o Contract Unit Price
o Extended Price (Quantity x Contract Price)
o Subtotals of taxable and non-taxable items
o Rate and calculated tax
o Applicable fees
o Grand total
PRODUCT SUBSTITUTIONS
Products and configurations meeting or exceeding the category requirements shall be
available throughout the duration of the contract term. The contract provides for refresh as
models are discontinued, cease production, or model changes due to new NIJ standards.
The refresh must be approved by the CA prior to being available on this contract. These
changes will be made in the form of a contract supplement, and will not be effective until the
The Contractor shall not substitute products or configurations or modify catalog information
without written approval from the DGS-PD State Contract Administrator.
The Contractor will maintain the contract discount as bid throughout the original term of the
contract and any extension(s), including upon approved substitution.
If no substitute product is available that meets or exceeds the specifications due to
fundamental technology or market change, the State may alter the common configurations
to meet the updated marketplace standards. Obsolescence of a configuration may be
determined at the discretion of the State.
Items with the same model number or SKU available elsewhere on the contract shall be
made available to the State at the highest discount.
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract User Instructions *Supplement 5*
Contract 1-18-84-07 Page 13 *1/29/2021*
User Instructions
Product substitution shall be in accordance with the General Provisions (rev 06/08/10),
section 16
PROMOTIONAL PRICING
During special pricing promotions, the Contractor shall offer State and local agency
purchasers the promotional pricing or the discount percentage off list, whichever is lower.
The Contractor shall notify the CA of all promotional pricing changes. Notification shall
include at a minimum:
Promotion start and end dates
Models, products, and services included in the promotion
Promotional pricing
Promotional pricing shall not be cause for a permanent change in pricing. Promotional
pricing shall not be cause for Contractor Refresh.
Promotional items shall come with all benefits of the statewide contract terms and
conditions and shall include all provisions such as warranty and delivery.
PURCHASE EXECUTION
A. State Departments
1) Std. 65 Purchase Documents
State departments not transacting in FI$CAL must use the Purchasing Authority
Purchase Order (Std. 65) for purchase execution. An electronic version of the
Std. 65 is available at the Office of State Publishing web site
(https://www.dgsapps.dgs.ca.gov/osp/StatewideFormsWeb/Forms.aspx) (select
STD Forms).
All Purchasing Authority Purchase Orders (Std. 65) must contain the following:
Agency Order Number (Purchase Order Number)
Ordering Agency Name
Agency Billing Code
Purchasing Authority Number
Leveraged Procurement Number (Contract Number)
Supplier Information (Contact Name, Address, Phone Number, Fax Number,
E-mail)
Line Item number
Quantity
Unit of Measure
Commodity Code Number
Product Description
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract User Instructions *Supplement 5*
Contract 1-18-84-07 Page 14 *1/29/2021*
User Instructions
Unit Price
Extension Price
2) FI$CAL Purchase Documents
State departments transacting in FI$CAL will follow the FI$CAL procurement and
contracting procedures.
3) Blanket Orders
The use of blanket orders against this statewide contract is not allowed.
B. Local Governmental Agencies
Local governmental agencies may use their own purchase document for purchase
execution. The purchase documents must include the same data elements as listed
above (Exception: Purchasing Authority Number is used by State departments only).
MINIMUM ORDER
There is no minimum order for this contract.
ORDERING PROCEDURE
Ordering agencies are to submit appropriate purchase documents directly to the
Contractor(s) via one of the following ordering methods:
U.S. Mail
Facsimile
Email
The Contractor
ORDER PLACEMENT INFORMATION
U.S. Mail:
Safariland, LLC
4700 E Airport Dr.
Ontario, CA 91761
Facsimile:
(800) 724-6845
Email:
ca.contract@safariland.com
When using any of the ordering methods specified above, all State departments must
conform to proper State procedures.
ORDER ACCEPTANCE
The Contractor shall accept orders from any State department or local governmental
agency. The Contractor shall not accept purchase documents for this contract that:
Are incomplete
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract User Instructions *Supplement 5*
Contract 1-18-84-07 Page 15 *1/29/2021*
User Instructions
Contain non-contract items
Contain non-contract terms and conditions
The Contractor must not refuse to accept orders from any State department or local
governmental agency for any other reason without written authorization from the CA.
ORDER RECEIPT CONFIRMATION
The Contractor will provide ordering agencies with an email or facsimile order receipt
confirmation within one (1) business day of receipt of purchase document. The Order
Receipt Confirmation shall include the following information:
Ordering Agency Name
Agency Order Number (Purchase Order Number)
Purchase Order Total Cost
Anticipated Fitting Date (if applicable)
Anticipated Delivery Date
FITTINGS
A. Contractor-Performed Fittings:
For custom-fit vest orders, the Contractor will be required to perform custom fittings at
State or local agency within 15 calendar days after receipt of order (ARO) or as
determined by mutual agreement between ordering agency and Contractor. Any
refitting must also occur within 15 calendar days, or by mutually agreed to schedule,
after agency request. Locations of the fittings are to be specified by the ordering
agencies on individual purchase documents.
The contractor must schedule fittings during normal business hours and coordinate
measuring with the location contact specified on the individual purchase document. The
Contractor will be allowed reasonable access in order to maximize the measurement
process to accommodate as many officers and/or staff as possible in any one location.
All cost associated with this task are solely the responsibility of the Contractor.
The Contractor will provide one (1) make-up day to size end users that did not attend
the initial scheduled sizing. If the Contractor is requested to size end users that did not
attend the make-up date, the ordering agency will be assessed a fitting reschedule fee.
Fitting reschedule fee is identified on Attachment A Contract Pricing.
Late fittings due to agency delays must be documented by the agency and/or
Contractor in writing and sent to the CA.
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract User Instructions *Supplement 5*
Contract 1-18-84-07 Page 16 *1/29/2021*
User Instructions
B. Agency-Performed Fittings (Fitting Certification Training Course):
State departments will have the option to order Fitting Certification Training to have the
Contractor authorize and certify State department personnel to perform fittings on the
Note: Fitting Certification Training shall only be available to State of California
departments.
1. Training Requests:
State departments may request Fitting Certification Training courses by submitting a
completed Training Request Form (Attachment D) directly to the contractor.
Location of the training (any State facility within the State of California) and number
of participants per course (minimum of 10 and maximum of 30) are to be specified
by the ordering department.
The Contractor must coordinate the training course details such as dates, times,
room location etc. with the location contact specified on the form. Fitting
Certification Training shall take place within 30 calendar days of receipt of Training
Request Form.
2. Certification:
Upon completion of the Fitting Certification Training, participants who have passed
the course will receive:
A certificate from the Contractor authorizing the participant to perform fittings;
and
Authorized Fitting Measurement Forms
The Contractor shall have the sole right to pass or fail any State personnel
attending the Fitting Certification Training. The Contractor shall maintain a listing of
individuals that have passed the training course and are certified to perform fittings.
The listing shall be available to the CA upon request. Fitting Certification shall be
valid through the contract term and cannot be applied to any other contract.
3. Ordering:
Only personnel, which have passed the Fitting Certification Training Course and
received certification from the Contractor, will be authorized to measure on behalf of
the Contractor for orders placed under this contract.
Once the certified personnel have performed the fitting, the ordering department
may submit a purchase order with completed fitting measurement form(s). Orders
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract User Instructions *Supplement 5*
Contract 1-18-84-07 Page 17 *1/29/2021*
User Instructions
for body armor with agency-performed fittings that are submitted without appropriate
documentation shall be rejected by the Contractor.
OUT OF STOCK REMEDY
Upon receipt of order acknowledgment identifying out of stock items, the ordering agencies
shall have the following options:
Request back order
Cancel the item from the order with no penalty
Contractor will provide notification to the ordering agencies regarding out-of-stock items
which have been back ordered.
Under no circumstance is the Contractor permitted to make substitutions with non-contract
items or unauthorized products.
DISCONTINUED ITEM REMEDY
Upon receipt of order acknowledgment identifying discontinued items, the ordering
agencies shall have the following options:
Amend purchase document to reflect State-approved substitute item (per Article 11,
Product Substitutions)
Cancel the item from the order
Under no circumstance is the Contractor permitted to make substitutions with non-contract
items or unauthorized products without approval from the CA.
DELIVERY SCHEDULES
Delivery for orders placed against this contract shall be in accordance with the following:
A. Locations
Deliveries are to be made (statewide) to the location specified on the individual
purchase order, which may include, but not limited to inside buildings, high-rise office
buildings, and receiving docks.
B. Schedule
Delivery of ordered product shall be completed in full within 45 days after receipt of
an order (ARO). This timeframe includes custom fittings performed by the contractor
per Article 18.A. Partial deliveries can be made for orders greater than 100 vests. A
partial delivery is defined as a minimum of 25 vests and must be delivered within 45
calendar days ARO; the remaining product shall be delivered within 90 days ARO.
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract User Instructions *Supplement 5*
Contract 1-18-84-07 Page 18 *1/29/2021*
User Instructions
Since receiving hours for each ordering agency will vary by facility, it will be the
h facility for their specific delivery hours
before delivery occurs. The Contractor must notify the ordering agency within twelve
(12) hours of scheduled delivery time, if delivery cannot be made within the time
frame specified on the Order Receipt Confirmation.
Contractor is requested to make deliveries in Los Angeles County, Orange County,
San Bernardino Metropolitan Area, and San Diego Metropolitan Area during off-peak
hours. Off-peak hours are Monday through Friday, 10:00 AM to 4:00 PM PT.
C. Security Requirements
Deliveries may be made to locations inside secure institutional grounds (such as the
California State Prisons) that require prior clearances to be made for delivery drivers.
Since security clearance procedures for each facility may vary, it will be the
procedures, hours of operation for deliveries and service, dress code, and other
rules of delivery.
FREE ON BOARD (F.O.B.) DESTINATION
All prices are F.O.B. destination; freight prepaid by the Contractor, to the ordering
organization's receiving point. Responsibility and liability for loss or damage for all orders
will remain with the Contractor until final inspection and acceptance, when all responsibility
will pass to the ordering organization, except the responsibility for latent defects, fraud,
and the warranty obligations.
PALLETS
commercially available pallet sizes should be used. All pallets shall be of sturdy
construction and adequate condition to assure delivery of the goods without damage to the
goods or safety hazards.
Exchange pallets may be available; however, the State assumes no responsibility for the
availability to exchange pallets. Delivery drivers shall not remove more pallets from the
location than delivering at time of delivery.
SHIPPED ORDERS
All shipments shall be in accordance with the General Provisions, section 12 entitled
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract User Instructions *Supplement 5*
Contract 1-18-84-07 Page 19 *1/29/2021*
User Instructions
PACKING, PACKAGING, AND MARKING
A. Owner Instructions
Owner Instructions shall be accompanied with each set of body armor at the time of
delivery. The instruction shall at minimum include care/storage instruction, proper
use/fit, inspection for damage, warranty information. All instruction shall be in the
English language.
B. Packing, Packaging and Marking
Body armor shall be individually packaged in a suitably closed, clear plastic bag or
container. Each bag or container must be labeled with the following information at a
minimum:
Name of User,
Vest Serial Number(s),
Model Number Manufacture Date,
Lot Number
Size
A packing slip will be included with each shipment, which will include at least the
following information in no particular order:
Agency Order Number (Purchase Order Number)
Ordering Agency Name
Line item description
Quantity ordered
Quantity included in shipment
Number of parcels
Destination
All information contained on the packing label
A packing label will also be included with each order shipped and include the following
items, visible on the outside of the box:
Authorized Purchaser
Address
Department and floor
Authorized Purchaser Contact Name
SAFETY DATA SHEET
The Contractor shall provide a Safety Data Sheet for product(s) subject to Title 8 of the
California Code of Regulations, Section 5194, Hazard Communication. The Safety Data
Sheet is to be prepared and delivered in accordance with this Section.
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract User Instructions *Supplement 5*
Contract 1-18-84-07 Page 20 *1/29/2021*
User Instructions
INSPECTION AND ACCEPTANCE
In accordance with the General Provisions, unless otherwise noted in the ordering
OW, rejection of deliverables must be processed within 30 days of delivery or it
shall be deemed as accepted by the State.
CONTRACT ADMINISTRATION
Both the State and the Contractor have assigned contract administrators as the single
points of contact for problem resolution and related contract issues.
Administrator
Information
DGS-PD
(State Contract Administrator)
Safariland, LLC
(Contractor)
Contact Name: Denelle Scott Mary Bateman
Telephone: (916) 375-4492 (916) 371-8884
Facsimile: (916) 375-4613 (916) 371-8555
Email: denelle.scott@dgs.ca.gov mary.bateman@safariland.com
Address: DGS/Procurement Division
Attn: Denelle Scott
707 Third Street, 2nd Floor, MS
201
West Sacramento, CA 95605
Safariland, LLC
Attn: Mary Bateman
4700 E Airport Dr.
Ontario, CA 91761
INVOICING
Ordering agencies may require separate invoicing, as specified by each ordering
organization. Invoices will contain the following information:
Leveraged Procurement Number (Contract Number)
Agency Order Number (Purchase Order Number)
Item and commodity code number
Quantity purchased
Contract price and extension
State sales and/or use tax
Prompt payment discounts/cash discounts, if applicable
Totals for each order
PAYMENT
A. Terms
Payment terms for this contract are net forty-five (45) days. Payment will be made in
accordance with the provisions of the California Prompt Payment Act, Government
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract User Instructions *Supplement 5*
Contract 1-18-84-07 Page 21 *1/29/2021*
User Instructions
Code Section 927, et seq. Unless expressly exempted by statute, the Act requires
State departments to pay properly submitted, undisputed invoices not more than forty-
five (45) days after the date of acceptance of goods, performance of services, or
receipt of an undisputed invoice, whichever is later.
B. CAL-Card Use
State departments may use the CAL-Card for the payment of invoices. Use of the
CAL-Card requires the execution of Purchasing Authority Purchase Order (Std. 65) as
referenced in Article 13, Purchase Execution and must include all required
documentation applicable to the purchase.
The CAL-Card is a payment mechanism, not a procurement approach and, therefore,
does not relieve departments from adhering to all procurement laws, regulations,
policies, procedures, and best practices, including those discussed in the State
Contracting Manual (SCM) Volume 2. This includes but is not limited to the application
of all sales and use tax laws, rules and policies as applicable to the purchase.
C. State Financial Marketplace
The State reserves the right to select the form of payment for all procurements, be it
either an outright purchase with payment rendered directly by the State, or a
financing/lease-purchase or operating lease via the State Financial Marketplace (GS
$Mart and/or Lease $Mart). If payment is via the financial marketplace, the Contractor
will invoice the State and the State will approve the invoice and the selected
Lender/Lessor for all product listed on the State's procurement document will pay the
Contractor on behalf of the State.
D. Payee Data Record
Each State accounting office must have a copy of the Payee Data Record (Std. 204) in
order to process payments. State departments should forward a copy of the Std. 204
to their accounting office(s). Without the Std. 204, payment may be unnecessarily
delayed. State departments should contact the Contractor for copies of the Payee
Data Record.
CAL-CARD INVOICING
All CAL-Card invoices are to be processed separately from other payment methods and
include the elements identified in Article 29, Invoicing. CAL-Card invoices shall be
submitted to the CAL-Card account holder. The total invoice amount for each CAL-Card
order must reflect a zero (0) -
.
This website contains additional information regarding DGS-PD -Card program
(https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-
Folder/Enroll-in-CAL-Card-Program-for-Government-Entities).
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract User Instructions *Supplement 5*
Contract 1-18-84-07 Page 22 *1/29/2021*
User Instructions
The California seller permit number for the Contractor is listed below. State departments
can verify that permits are currently valid at the following website: www.cdtfa.ca.gov.
State departments must adhere to the file documentation required identified in the State
Contracting Manual Volume 2.
Contractor Name Seller Permit #
Safariland, LLC 101-230140
WARRANTY
warranties and guarantees from the date of
acceptance on all products offered as part of this contract. The Contractor shall bear all
material and labor costs for repair of equipment defects and failure.
Armor panels shall be fully warranted to be free from defects in materials and
workmanship for a minimum of five (5) years from the date of the purchase. All authorized
distributors/dealers of the body armor shal honor this warranty.
Carriers shall be fully warranted to be free from defects in materials and workmanship for a
minimum of one (1) year from the date of manufacturer. All authorized distributors/dealers
of the body armor shall honor this warranty.
All body armor and carrier warranty information is listed on Attachment B Product
Information.
QUALITY ASSURANCE GUARANTEES
The Contractor shall represent and warrant that body armor and body armor accessory
products provided shall be free from defects in material and workmanship, given normal
use and care, over the period of the manufacturer warranty. The terms of this contract will
supersede any language to the contrary on purchase orders, invoices, or other sources.
Contractors must use new products, parts, and components for all new equipment
purchased by the State. Contractors may use parts that are equal in performance to new
parts for warranty replacement repair parts only as long as it does not violate
RECYCLED CONTENT
There is no recycled content associated with this contract.
SMALL BUSINESS/DISABLED VETERAN BUSINESS ENTERPRISE PARTICIPATION
The Small Business (SB) and Disabled Veteran Business Enterprise (DVBE) certifications
and percentages for the Contractor and subcontractor(s) are listed below. State
departments can verify that the certifications are currently valid at the following website :
www.caleprocure.ca.gov
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract User Instructions *Supplement 5*
Contract 1-18-84-07 Page 23 *1/29/2021*
User Instructions
Name Prime or
Subcontractor
OSDS
Certification
#
SB
Percent
(%)
DVBE
Percent
(%)
Safariland, LLC Prime None NA NA
State departments shall confirm with the Contractor the exact percentage amount of SB
participation for each individual order.
BIDDER DECLARATION/COMMERCIALLY USEFUL FUNCTION (CUF)
The DGS-PD, as the awarding department, has assessed the Contractor and
subcontractor certifications and CUF during the solicitation evaluation process.
Consequently, when executing purchase documents pursuant to this contract, it is not
necessary for State departments operating under statewide contract purchasing authority
to request the completion of a Bidder Declaration document or perform additional CUF
analysis. The department should make a notation of this within their procurement file.
TAKE BACK/END OF LIFE MANAGEMENT
This contract includes an Armor Disposal and Recycling Program which provides for
destruction of body armor, carriers, and plates that are beyond their useful life. The Armor
Disposal and Recycling Program is for vests purchased under Contract 1-18-84-07 and any
other state-owned vests that have reached the end of their useful life during the contract
term. This program is available to all State departments and local agencies and is offered at
no cost to the state including all costs for transportation, labor, vest destruction, waste
management, certification, and reporting.
A. Program Rules
Vest Pick-Up will be as follows:
100 vests or greater
lendar days.
Under 100 vests
B. Program Instructions
Agencies must complete Attachment E Disposal Request Form and fax or email
to the Armor Disposal and Recycling Program Coordinator below.
Upon receipt of the form, the contractor will provide the requesting department
contact with a written acknowledgement via fax or email within five (5) working
days containing the Return Material Authorization (RMA) number and the pick-up
date.
STATE OF CALIFORNIA
DEPARTMENT OF GENERAL SERVICES
PROCUREMENT DIVISION
Contract User Instructions *Supplement 5*
Contract 1-18-84-07 Page 24 *1/29/2021*
User Instructions
Each agency shall receive a Certificate of Destruction within 30 days of the date
removal, and the number of vests destroyed.
Program Coordinator Information
Contact Name:
Renee Dicini
Telephone:
(909) 673-1264
Facsimile:
(909) 354-3503
Email:
renee.dicini@safariland.com
ATTACHMENTS
Attachment A Contract Pricing Revised *1/28/2021*
Attachment B State of California Bid Specifications
Attachment C Product Information
Attachment D Training Request Form
Attachment E Disposal Request Form