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HomeMy WebLinkAbout24112COUNTY OF FRESNO PROCUREMENT AGREEI\1ENT Agreement Number 250022E July 8,2004 Reflections By David 20 LN 650 C Snow Lake Fremont,IN 46737 The County of Fresno (County)hereby contracts with Reflections By David (Contractor) to purchase Miscellaneous Promotional and Incentive Items in accordance with Request for Quotation No.578-3959,attached and by this reference made a part hereof. REPORTS:Contractor upon request will provide annual reports for all products purchased under any agreement resulting from this Request for Quotation. Report information to include usage (type and quantity of product purchased, manufacture and manufacture part number)by County Department (Le.Public Works, Resources,etc.),dates of each purchase and price charged.Reports must be delivered to County of Fresno Purchasing,4525 E.Hamilton Avenue,Fresno,California 93702,Attention:Cathi J.Peters not later than thirty (30)days following the date of the request.The agreement number should be referenced on all reports. TERM:This Agreement shall become effective August 1,2004 and shall remain in effect through July 31,2005. RENEWAL:Agreement shall automatically renew for an additional one (1)year period except when written notice is delivered by either party to the other expressing intent not to renew.Such notice must be delivered a minimum of sixty (60)days prior to the next expiration date of this Agreement.The maximum number of automatic one (1)year renewal periods under this Agreement is two (2). MINIMUM ORDERS:Unless stated otherwise there shall be no minimum order quantity.The County reserves the right to increase or decrease orders or quantities. ORDERS:Orders will be placed on an as-needed basis by various County departments under this contract. ADDITIONAL ITEMS:The County reserves the right to negotiate additional items to this Agreement as deemed necessary.Such additions shall be made in writing and signed by both parties. DELIVERY:The F.O.B.Point shall be the destination within the County of Fresno.All orders shall be delivered complete as specified.All orders placed before Agreement expiration shall be honored under the terms and conditions of this Agreement. G:\CONTRACTS&EXTRACTS\E\250022E REFLECTIONS BY DAVID.DOC u ---------- PROCUREMENT AGRt:-=MENT NUMBER:250022E Reflections By David July 8,2004 Page 2 DEFAULT:In case of default by Contractor,the County may procure the articles from another source and may recover the loss occasioned thereby from any unpaid balance due the Contractor or by any other legal means available to the County.The prices paid by County shall be considered the prevailing market price at the time such purchase is made.Inspection of deliveries or offers for delivery,which do not meet specifications, will be at the expense of Contractor. INVOICING:An itemized invoice in duplicate shall be mailed to requesting County department in accordance with invoicing instructions included in each order referencing this Agreement. At a minimum,invoices will be required to provide the following information; .Contract Number .Department Name/Address .Complete Product Description/Quantity .Unit Cost/Extended Cost .Artwork Charge .Complete breakdown of any other associated costs The Agreement number must appear on all shipping documents and invoices.Invoice terms shall be Net 45 Days. TERMINATION:The County reserves the right to immediately terminate this Agreement upon written notice to the Contractor.In the event of such termination,the Contractor shall be paid for satisfactory services or supplies provided to the date of termination. LAWS AND REGULATIONS:The Contractor shall comply with all laws,rules and regulations whether they be Federal,State or municipal,which may be applicable to Contractor's business,equipment and personnel engaged in service covered by this Agreement. AUDITS:Contractor shall,as required by law,ordinance,code or decree permit the County to audit and inspect all such records and data pertaining to this Agreement and at all reasonable times be open to inspection by authorized representatives of the County. LIABILITY:The Contractor agrees to: Pay all claims for damage to property in any manner arising from Contractor's operations under this Agreement. G:\CONTRACrS &EXTRACrS\E\250022E REFLECTI()IJS BY DAVID.DOC PROCUREMENT AGRt:cMENT NUMBER:250022E Reflections By David July 8,2004 Page 3 Indemnify,save and hold harmless,and at County's request defend the County,its officers,agents and employees from any and all claims for damage or other liability, including costs,expenses,causes of action,claims or judgments resulting out of or in any way connected with Contractor's performance or failure to perform by Contractor, its agents,officers or employees under this Agreement. INSURANCE: Without limiting the County's right to obtain indemnification from Contractor or any third parties,Contractor,at its sole expense,shall maintain in full force and effect the following insurance policies throughout the term of this Agreement: A.Commercial General Liability Commercial General Liability Insurance with limits of not less than One Million Dollars ($1,000,000.00)per occurrence and an annual aggregate of Two Million Dollars ($2,000,000.00).This policy shall be issued on a per occurrence basis. County may require specific coverage including completed operations,product liability,contractual liability,Explosion-Collapse-Underground,fire legal liability or any other liability insurance deemed necessary because of the nature of the contract. B.Automobile Liabilitv Comprehensive Automobile Liability Insurance with limits for bodily injury of not less than Two Hundred Fifty Thousand Dollars ($250,000.00)per person,Five Hundred Thousand Dollars ($500,000.00)per accident and for property damages of not less than Fifty Thousand Dollars ($50,000.00),or such coverage with a combined single limit of Five Hundred Thousand Dollars ($500,000.00).Coverage should include owned and non-owned vehicles used in connection with this Agreement. C.Worker's Compensation A policy of Worker's Compensation insurance as may be required by the California Labor Code. Contractor shall obtain endorsements to the Commercial General Liability insurance naming the County of Fresno,its officers,agents,and employees,individually and collectively,as additional insured,but only insofar as the operations under this Agreement are concerned.Such coverage for additional insured shall apply as primary insurance and any other insurance,or self-insurance,maintained by County,its officers,agents and employees shall be excess only and not contributing with insurance provided under Contractor's policies herein.This insurance shall not be cancelled or changed without a minimum of thirty (30)days advance written notice given to County. Within Thirty (30)days from the date Contractor executes this Agreement,Contractor shall provide certificates of insurance and endorsement as stated above for all of the G:\crnTRACTS &EXTRACrS\E\250022E REFLECITONS BY DAVID.DOC ----------------- PROCUREMENTAGRl::eMENTNUMBER:250022E Reflections By David July 8,2004 Page 4 foregoing policies,as required herein,to the County of Fresno,stating that such insurance coverage have been obtained and are in full force;that the County of Fresno, its officers,agents and employees will not be responsible for any premiums on the policies;that such Commercial General Liability insurance names the County of Fresno, its officers,agents and employees,individually and collectively,as additional insured, but only insofar as the operations under this Agreement are concerned;that such coverage for additional insured shall apply as primary insurance and any other insurance,or self-insurance,maintained by County,its officers,agents and employees, shall be excess only and not contributing with insurance provided under Contractor's policies herein;and that this insurance shall not be cancelled or changed without a minimum of thirty (30)days advance,written notice given to County. In the event Contractor fails to keep in effect at all times insurance coverage as herein provided,the County may,in addition to other remedies it may have,suspend or terminate this Agreement upon the occurrence of such event. All policies shall be with admitted insurers licensed to do business in the State of California.Insurance purchased shall be purchased from companies possessing a current A.M.Best,Inc.rating of B+FSC VII or better. INDEPENDENT CONTRACTOR:In performance of the work,duties and obligations assumed by Contractor under this Agreement,it is mutually understood and agreed that Contractor,including any and all of Contractor's officers,agents,and employees will at all times be acting and performing as an independent contractor,and shall act in an independent capacity and not as an officer,agent,servant,employee,joint venturer, partner,or associate of the County.Furthermore,County shall have no right to control or supervise or direct the manner or method by which Contractor shall perform its work and function.However,County shall retain the right to administer this Agreement so as to verify that Contractor is performing its obligations in accordance with the terms and conditions thereof.Contractor and County shall comply with all applicable provisions of law and the rules and regulations,if any,of governmental authorities having jurisdiction over matters the subject thereof. Because of its status as an independent contractor,Contractor shall have absolutely no right to employment rights and benefits available to County employees.Contractor shall be solely liable and responsible for providing to,or on behalf of,its employees all legally-required employee benefits.In addition,Contractor shall be solely responsible and save County harmless from all matters relating to payment of Contractor's employees,including compliance with Social Security,withholding,and all other regulations governing such matters.It is acknowledged that during the term of this Agreement,Contractor may be providing services to others unrelated to the County or to this Agreement. NON-ASSIGNMENT:Neither party shall assign,transfer or sub-contract this Agreement nor their rights or duties under this Agreement without the written consent of the other party. G:\CrnTRACTS &EXTRACfS\E\250022E REFLEcrIONS BY DAVID.OOC PROCUREMENT AGRt=cMENT NUMBER:250022E Reflections By David July 8,2004 Page 5 AMENDMENTS:This Agreement constitutes the entire Agreement between the Contractor and the County with respect to the subject matter hereof and supersedes all previous negotiations,proposals,commitments,writings,advertisements,publications, Request for Proposals,Bids and understandings of any nature whatsoever unless expressly included in this Agreement.This Agreement supersedes any and all terms set forth in Contractor's invoice.This Agreement may be amended only by written addendum signed by both parties. INCONSISTENCIES:In the event of any inconsistency in interpreting the documents which constitute this Agreement,the inconsistency shall be resolved by giving precedence in the following order of priority:(1)the text of this Agreement (excluding County's Request for Quotation No.578-3959 and the Contractor's Quote in response thereto);(2)the County's Request for Quotation No.578-3959 and (3)the Contractor's quotation made in response to County's Request for Quotation No.578-3959. GOVERNING LAWS:This Agreement shall be construed,interpreted and enforced under the laws of the State of California.Venue for any action shall only be in County of Fresno. Please acknowledge your acceptance by returning all pages of the signed original of this Agreement to my office,retaining a copy for your files. Please refer any inquiries in this matter to,Cathi J.Peters,Buyer III,at (559)456-7110 or FAX at (559)456-7831. FOR THE COUNTY OF FRESNO df~~ Facility Services &Purchasing Manager 4525 East Hamilton Avenue Fresno,CA 93702-4599 POA Date:7~12~DY MGB:CJP:aj G:\CONTRACTS &EXTRACTS\E\250022E REFLECTIONS BY DAVID.DOC G:\crnTRACTS &EXTRACrS\E\2S0022E REFLECTI<X'6 BY DAVID.DOC Quotation No.578-3959 COUNTYOFFRESNOPURCHASING STANDARDINSTRUCTIONSANDCONDITIONSFOR REQUESTSFORPROPOSALS(RFP'S)ANDREQUESTSFORQUOTATIONS(RFQ'S) Note:the referenceto "bids'in thefollowingparagraphsappliesto RFP'sandRFQ's GENERAL CONDITIONS By submittinga bid the bidderagreesto the followingconditions.Theseconditionswill applyto all subsequentpurchasesbasedon this bid. A)Eachbidmustbesubmittedonformsprovidedin a sealedenvelopewith bid numberand closing date and time on the outside of the envelope/package. Interpretation:Shouldanydiscrepanciesoromissionsbefoundinthebid specificationsor doubtas to theirmeaning,the biddershallnotifythe Buyerin writingat once.TheCountyshallnotbe heldresponsiblefor verbalinterpretations.Questionsregardingthebidmustbereceivedby Purchasingat least5 workingdaysbeforebid opening.All addenda issuedshallbe in writing,dulyissuedby Purchasingandincorporated intothecontract. B) C)ISSUINGAGENT/AUTHORIZEDCONTACT:This RFQhas beenissued by the Countyof Fresno'sPurchasingUnit.The PurchasingUnitshallbe the vendor'ssolepointof contactwith regardto the RFQ,its content,and all issues concerningit. All communicationregardingthisRFQshallbedirectedto anauthorized representativeof the County'sPurchasingUnit.The specificbuyer managingthis RFQ is identifiedon the cover page,along with his or her telephonenumber,and he or she shouldbe the primarypointof contactfor discussionsor informationpertainingto the RFQ.Contact with any other County representative,including elected officials,for the purpose of discussingthis RFQ,it content,or any otherissueconcemingit,is prohibited unless authorizedby Purchasing.Violationof this clause,by the vendor havingunauthorizedcontact(verballyor in writing)with such other County representatives,may constitutegroundsfor rejectionby Purchasingof the vendor'squotation. D) E) The abovestatedrestrictionon vendorcontactwith Countyrepresentatives shall apply until the Countyhas awardeda purchaseorder or contractto a vendoror vendors,exceptasfollows.First,in theeventthat a vendorinitiates a formalprotestagainstthe RFQ,suchvendormay contactthe appropriate individual,or individualswho are managingthat protest as outlined in the County's established protest procedures.All such contact must be in accordancewith the sequenceset forth under the protest procedures. Second,in the event a public hearing is scheduled before the Board of Supervisorsto hear testimonyprior to its approvalof a purchaseorder or contract.any vendormay addressthe Board. Bids receivedafterthe closingtimewill NOTbe considered. Biddersare to bid what is specifiedor requestedfirst.If unableto or willing to,bidder may bid alternative or option,indicating all advantages, disadvantagesand their associatedcost. FAILURETO BID: A)if notbidding,returnbidsheetandstatereasonfor nobidoryournamemay beremovedfrommailinglist. 4.TAXES,CHARGESAND EXTRAS: A)Countyof Fresnois subjectto Californiasalesand/oruse tax (7.875%). Pleaseindicateasa separatelineitemif applicable. B)DONOTincludeFederalExciseTax.Countyis exemptunderRegistration No.94-73-03401-K. C)CountyisexemptfromFederalTransportationTax.Exemptioncertificateis notrequiredwhereshippingpapersshowconsigneeasCountyof Fresno. D)Chargesfor transportation,containers,packing,etc.will notbe paidunless specifiedin bid. 5.AWARDS: A)Award(s)will be made to the most responsiveresponsiblebidder.The evaluationwill include such things as life-cyclecost,availability,delivery D"f"lI1If'~' 1.BID PREPARATION: A)Allprices and notationsmust be typed or written in ink.No erasures permitted.Errors may be crossedout.initialedand correctionsprinted in ink by personsigningbid. B)BrandNames:Brandnamesand numberswhen givenarefor reference. Equalitems will be considered,providedthe offer clearlydescribesthe article and how it differs from that specified.In the absenceof such informationit shall be understoodthe offeringis exactly as specified. C)State brand or make of each item.If biddingon other than specified, state make,model and brand being bid and attach supporting literature/specificationsto the bid. D)Bid on each item separately Pricesshouldbe stated in units specified herein.All applicablechargesmust be quoted;chargeson invoicenot quotedhereinwill be disallowed. E)Time of delivery is a part of the considerationand must be stated in definitetermsand mustbe adheredto.F.O.B.Pointshall be destination or freight chargesmust be stated. F)All bids must be dated and signed with the firm's name and by an authorizedofficer or employee. G)Unless otherwisenoted,prices shall be firm for 120 days after closing date of bid.3. 2.SUBMiTTINGBIDS: ----------------------- ~(Q)~'V COUNTY OF FRESNO ADDENDUM NUMBER:TWO (2) RFQ NUMBER:578-3959 PROMOTIONAL/INCENTIVE ITEMS May 18,2004 I PURCHASINGUSE IORr,/RFOIIiSITION nrc:r,'\RFO\9R-1Q<;Q Ann#?nor. IMPORTANT:SUBMIT QUOTATION IN SEALED PACKAGE WITH QUOTATION NUMBER,CLOSING DATE AND BUYER'S NAME MARKED CLEARLY ON THE OUTSIDE TO: COUNTYOF FRESNO,Purchasing 4525 EASTHAMILTONAVENUE FRESNO,CA 93702-4599 ICLOSING DATE OF BID WILL BE AT 2:00 P.M.,ON MAY28,2004.1 QUOTES WILL BE CONSIDERED LATE WHEN THE OFFICIAL PURCHASING TIME CLOCK READS 2:00 P.M. Quoteswill be openedand publiclyread at that time.All quotationinformationwill be availablefor reviewaftercontractaward. Clarificationof specificationsareto be directedto:Cathi J.Peters,phone (559)456-7110,FAX (559)456-7831. NOTE THE FOLLOWING ADDITIONS,DELETIONS AND/OR CHANGES TO THE REQUIREMENTS OF REQUEST FOR QUOTATION NUMBER:578-3959 AND INCLUDE THEM IN YOUR RESPONSE.PLEASE SIGN AND RETURN THIS ADDENDUM WITH YOUR QUOTATION. »Quotation Schedule,Page 16,Item 5,Revise Description as follows - (Change in Bold) 5.Ecospun,recycled soda bottle material,flat tote,14"x 14",white,Side One with two color imprint in black and purple,Side Two with one color imprint in purple,Item #4080-05.See Attachment B ACKNOWLEDGMENT OF ADDENDUM NUMB~ COMPANYNAME:Re2t~SIGNATURE: NAME &TITLE:David B.Avina,Owner (PRINT) "".\0<=1"\\<::7s:!_":\0<;0Ann ti?DOC (12/03) --------------- (Cv~y COUNTY OF FRESNO ADDENDUM NUMBER:ONE (1) RFQ NUMBER:578-3959 PROMOTIONAL ITEMS May 14,2004 I PURCHASINGUSE InRr,/RFnlll~lTInN'I inl r,'\RFO\/i7R-1Q/iQAnn#1nnr. IMPORTANT:SUBMIT QUOTATION IN SEALED PACKAGE WITH QUOTATION NUMBER,CLOSING DATE AND BUYER'S NAME MARKED CLEARLY ON THE OUTSIDE TO: COUNTYOF FRESNO,Purchasing 4525 EASTHAMILTONAVENUE FRESNO,CA 93702-4599 ICLOSING DATE OF BID WILL BE AT 2:00 P.M.,ON MAY 28,2004.1 QUOTESWILLBE CONSIDERED LATE WHEN THE OFFICIAL PURCHASING TIME CLOCK READS 2:00 P.M. Quoteswill be openedandpubliclyreadat thattime.All quotationinformationwillbe availablefor reviewaftercontractaward. Clarificationof specificationsare to be directedto:Cathi J.Peters,phone (559)456-7110,FAX (559)456-7831. NOTE THE FOLLOWING AND ATTACHED ADDITIONS,DELETIONS AND/OR CHANGES TO THE REQUIREMENTS OF REQUEST FOR QUOTATION NUMBER:578-3959 AND INCLUDE THEM IN YOUR RESPONSE.PLEASE SIGN AND RETURN THIS ADDENDUM WITH YOUR QUOTATION. ~Clarifications to Questions received May 11,2004. ~Replace page 12 with Revised Page 12,changes in bold. ~Product Specifications (Item 16 and 38) ACKN COMPANY NAME: NAME &TITLE: Reflections by David ~ David B.Avina,Owner SIGNATURE: (PRINT) (12/03)G:\RFO\578-3959 ADD #1.DOC ADDENDUM NO.ONE (1) REQUEST FOR QUOTATION NUMBER 578-3959 May 14,2004 Page 2 CLARIFICATIONS TO QUESTIONS RECEIVED 5-11-04 1.Delivery is required F.O.S.Destination,freight pre-paid within twenty (20)days of receipt of approved order,however if the delivery time frame for some items may be longer, successful bidder will be required to provide delivery time frame to user department. 2.Page 25,Item 3 refers to additional items not specifically addressed as line items on the Quotation Schedule.If the discount varies between items and/or supplier's bidders shall indicate. 3.For purpose of award,all quotations will remain firm for one hundred twenty (120)days to allow time for the bid evaluation. After the award is made,the contract pricing will be firm for one (1)year,with the option to renew for two (2)additional one year periods. 4.The successful bidder(s)may submit a proposed price escalation notice,in writing to the County of Fresno Purchasing Unit a minimum of sixty (60)days prior to the renewal date of the contract.Such notice shall include substantiated information to support the proposed escalation (e.g.manufacturer's price list,significant changes in published market indicators for the industry,certified raw material cost data and any other substantiating information as requested by the County of Fresno). Upon receipt of price escalation notice,the County of Fresno reserves the right to either: a.Accept the price escalation notice as competitive with the general market price at that time,effective on the contract renewal date:or b.Cancel any unpurchased balance of the contract without prejudice,effective on receipt of such notice. A written acknowledgment of acceptance or denial will be provided on price escalation notice. No price increase shall apply to quantities ordered from the contract prior to the effective date of the price increase. 5.Page 5,"TERMINATION:This agreement may be terminated by the County at any time upon written notice"applies only to the County,and not the vendor. 6.EXCEPTIONS:Identify with explanation,any terms,conditions,or stipulations of the RFQ with which you CAN NOT or WILL NOT comply with. 7."Attachments A Through W"correspond to the items on the Quotation Schedule. ~.\DCI"I\~70 ~o~a "",.."nl"ll' ADDENDUM NO.ONE (1) REQUEST FOR QUOTATION NUMBER 578-3959 May 14,2004 Page 3 8.Item #7 is manufactured by Bev-Key,1 7/8"in diameter by 3/8"thick,weighs approx.1 oz., die cast recycled aluminum beverage opener/key chain. 9.Item #16 is manufactured by Promovision,PNDX (PD 50)Pro Cord Xtreme,%"w x 18" long,soft braided round cord with adjustable diamond slider and standard breakaway (see attached). 10.Item 38-8ee Attached r..\RF=Ii\9R.,Q"Q Ann it1 nlir. Wnenordering...pleasesped!y nrJerif, attachmentstyle#,alld (alarii. PNDX STYLE61 DETACHABLECOMBOLOOPwi PULLREEL (Add$1.05/Q) Indudes Multi-Color Lobel (Cleor Dome optionol,see page 6.) PROMOVISION 7 Multi-Navy/Multi-Blackl Spru<ejBurgandySluefWhile Green I ~ While 08 Red Orange Neon Yellow 75 AS179898 PPAI112616 ADDENDUM NO.ONE" REQUEST FOR QUOTATION NUMBER 578-3959 May 14,2004 -ITEM 38 TRI-MED PILL BOX H733 Page 6 :Tri-Med 3-COmDartment Pill Box Product Specs Style#:H733 Colors:White IIII! Size:r product iiWLH! I 3"3"3/4"itRoundI Imprint:!Product i H W i 3/4"1 3/8" Material:Polypropylene Imprint:Screen Printed QUOTATION NO.578-3959 Page 3 BIDDING INSTRUCTIONS CONTRACT SUPPLIES The County of Fresno Purchasing Unit on behalf of various County Departments is soliciting bids to establish an agreement for the purchase of miscellaneous promotional and incentive items on an as needed basis as specified within this Request for Quotation. NOTE:The items listed on the Quotation Schedule are a sampling of items purchased by various County departments over the past twelve (12)months and are being used for bidding purposes only. REPORTS:Contractor upon request will provide annual reports for all products purchased under any agreement resulting from this Request for Quotation.Report information to inciude the following: .Product Description,Manufacture and Stock Number .County Department (HSS,Public Works etc.) .Date of Purchase .Unit Price/Extended Price and any additional costs Reports must be delivered to County of Fresno Purchasing Unit,4525 E.Hamilton Avenue, Fresno,California 93702,Attention:Cathi J.Peters not later than thirty (30)days following the date of the request.The agreement number should be referenced on all reports. NON-EXCLUSIVE:This will be a non-exclusive Agreement.The County of Fresno reserves the right to requote any of the items depending on department usage,increase in quantities, etc. MULTIPLE DELIVERIES:This Request for Quotation reflects the needs of various County Departments.Delivery will be required to individual user departments. AWARD:The County of Fresno reserves the right to make the award on the basis of the entire group or on a per line item basis.The award will be made in a manner determined to be to the best advantage of the County.The County will be the sole judge in making such determination.The County reserves the right to make multiple awards. FIRM QUOTATION:For purpose of award all quotations will remain firm for one hundred twenty (120)days. COPIES:Submit one (1)oriainal and two (2)copies of your quotation no later than the RFQ closing date and time as stated on the front of this document,to the County of Fresno Purchasing Unit.Each copy to be identical to the original,including all supporting documentation (i.e.literature,brochures etc.).The cover page of each quotation is to be appropriately marked "Original"or "Copy". INTERPRETATION OF REQUEST FOR QUOTATION:Vendors must make careful examination of the requirements,specifications and conditions expressed in the Request for G:\RFQ\57B-3959PROMOTIONAL-INCENTIVEITEMS.DOC Quotation No.578-3959 costsandwhoseproductand/orserviceis deemedto be in the best interestoftheCounty.Thecountyshallbethesolejudgein makingsuch determination. B)Unlessbiddergivesnoticeof all-or-noneawardin bid,Countymayaccept any item,groupof items or on the basis of total bid. C)The Countyreservestherightto rejectanyandall bidsandto waive informalitiesor irregularitiesin bids. D)Afteraward,all bidsshallbe opento publicinspection.TheCounty assumesnoresponsibilityfortheconfidentialityofinformationofferedin a bid. 6.PARTICIPATION: Biddermay agreeto extendthetermsof the resultingcontractto otherpolitical subdivision,municipalitiesand tax-supportedagencies. Such participatingGovernmentalbodiesshall make purchasesin their own name,make paymentdirectly to bidder,and be liable directly to the bidder, holdingthe Countyof Fresnoharmless. 7.PREFERENCE/TIEBIDS: All other factors being equal,the contract shall be awarded to the Fresno County vendor or,if neither or both are Fresno County vendors,it may be awardedby the flip of a coin in thepresenceof witnessesor the entirebid may be rejectedand re-bid. 8.PATENT INDEMNITY: The vendorshallholdthe County,its officers,agentsandemployees,harmless from liability of any nature or kind,including costs and expenses,for infringementor use of any copyrightedor uncopyrightedcomposition,secret process,patentedor unpatentedinvention,article or appliancefurnishedor used in connectionwith this bid. 9.SAMPLES: Samples,when required,must be furnishedand deliveredfree and,if not destroyedby tests,will uponwrittenrequest(within30 daysof bid closingdate) be returned at the bidder's expense.In the absence of such notification, County shall have the right to disposeof the samplesin whatevermannerit deemsappropriate. 10.RIGHTSAND REMEDIESOF COUNTYFORDEFAULT: A)In caseof defaultby vendor,theCountymayprocurethearticlesor servicefromanothersourceandmayrecoverthecostdifferenceand relatedexpensesoccasionedtherebyfromanyunpaidbalanceduethe vendoror byproceedingagainstperformancebondof thevendor,if any, or by suitagainstthevendor.Thepricespaidby theCountyshallbe consideredthe prevailingmarketpriceat the timesuchpurchaseis made. B)Articlesor services,which upon deliveryinspectiondo not meet specifications,will be rejectedandthe vendorwill be consideredin default.VendorshallreimburseCountyforexpensesrelatedto delivery of non-specifiedgoodsor services. C)Regardlessof F.O.B.point,vendoragreesto bearallrisksof loss,injury or destructiontogoodsandmaterialsorderedhereinwhichoccurpriorto deliveryandsuchloss,injuryordestructionshallnotreleasevendorfrom anyobligationhereunder. ""'.''''''''070 0°"0 OO"""T'''.'AI ,.,ri:.'Tllli:ITi=~A"nnr 11.DISCOUNTS: Termsof less than 15 days for cashpaymentwill be consideredas net in evaluatingthisbid.A discountforpaymentwithinfifteen(15)daysor morewillbe consideredin determiningtheawardofbid.Discountperiodwillcommenceeither thelaterof deliveryor receiptof invoicebytheCounty.StandardtermsareNet Forty-five(45)days. 12.SPECIAL CONDITIONSIN BID SCHEDULESUPERSEDEGENERAL CONDITIONS. The'GeneralConditions'of this RFP/RFQshallbe supersededifin conflictwith any other section of this bid. 13.SPECIALREQUIREMENT: With the invoiceor within twenty-five(25)daysof delivery,the sellermustprovide to the Countya MaterialSafetyDataSheetfor each product,whichcontainsany substanceon 'The List of 800 HazardousSubstances',publishedby the State Directorof IndustrialRelations.(See HazardousSubstancesInformationand TrainingAct.CaliforniaStateLaborCodeSections6360through6399.7.) 14.RECYCLEDPRODUCTS/MATERIALS: Vendorsare encouragedto provideand quote (with documentation)recycledor recyclableproducts/materialswhich meetstatedspecifications. 15.YEARCOMPLIANCEWARRANTY Vendorwarrantsthat any productfurnishedpursuantto this Agreement/ordershall supporta four-digityear format and be able to accuratelyprocessdate and time datafrom,into andbetweenthetwentiethandtwenty-firstcenturies,as well as leap year calculations.'Product'shall include,without limitation,any piece or componentof equipment,hardware,firmware,middleware,customor commercial software,or internal componentsor subroutinestherein.This warranty shall surviveterminationor expirationof this Agreement. In the event of any decreasein productfunctionalityor accuracyrelatedto time and/ordatedatarelatedcodesand/orinternalsubroutinesthat impedethe product from operatingcorrectly using dates beyond December31,1999,vendor shall restoreor repairthe productto the samelevelof functionalityas warrantedherein, so as to minimizeinterruptionto County'songoingbusinessprocess,timebeingof the essence.In the event that suchwarrantycompliancerequiresthe acquisition of additional programs,the expense for any such associated or additional acquisitions,whichmay be required,including,withoutlimitation,dataconversion tools,shall be borne exclusively by vendor.Nothing in this warranty shall be construedto limitany rightsor remediesthe Countymayotherwisehaveunderthis Agreementwith respectto defectsotherthan year performance. 18 RFQ (1/041 QUOTATION NO.578-3959 Page 2 TABLE OF CONTENTS PAGE BI001NG INSTRUCTIONS ""3 BIDDER TO COMPLETE THE FOllOWING:8 PARTICI PATION """""""""""""""""""""""""""""""""""""""""""""""9 REFERENCE liST "10 ADDITIONALBIDDINGINFORMATION"'"''11 QUOTATION SCHEDULE INSTRUCTIONS..14 QUOTATION SCHEDULE "A"...15 QUOTATION SCHEDULE "B"""'"''''''''''''''''''''"22 ATTACHMENTS -ART WORK AND lOGO SAMPLES 26 G:\RFQ\578-3959PROMOTIONAL-INCENTIVEITEMS.DOC QUOTATION NO.578-3959 Page 4 Quotation and fully inform themselves as to the quality and character of the product required. If any person planning to submit a Quotation finds discrepancies in or omissions from the Request for Quotation or has any doubt as to the true meaning or interpretation,correction thereof may be requested in writing or by Fax (Fax No.(559)456-7831)from Purchasing.The deadline for submitting requests for clarification is May 14.20048:00 A.M. Any change in the Request for Quotation_will be made only by written addendum,duly issued by the County.The County will not be responsible for any other explanations or interpretations. ISSUING AGENT:This RFQ has been issued by the County of Fresno's Purchasing Unit.The Purchasing Unit shall be the vendor's sole point of contact with regard to the RFQ,its content, and all issues concerning it. AUTHORIZED CONTACT:All communication regarding this RFQ shall be directed to an authorized representative of the County's Purchasing Unit.The specific buyer managing this RFQ is identified on the cover page,along with his or her telephone number,and he or she should be the primary point of contact for discussions or information pertaining to the RFQ. Contact with any other County representative,including elected officials,for the purpose of discussing this RFQ,it content,or any other issue concerning it,is prohibited unless authorized by Purchasing.Violation of this clause,by the vendor having unauthorized contact (verbally or in writing)with such other County representatives,may constitute grounds for rejection by Purchasing of the vendor's quotation. The above stated restriction on vendor contact with County representatives shall apply until the County has awarded a purchase order or contract to a vendor or vendors,except as follows.First,in the event that a vendor initiates a formal protest against the RFQ,such. vendor may contact the appropriate individual,or individuals who are managing that protest as outlined in the County's established protest procedures.All such contact must be in accordance with the sequence set forth under the protest procedures.Second,in the event a public hearing is scheduled before the Board of Supervisors to hear testimony prior to its approval of a purchase order or contract,any vendor may address the Board. RIGHT TO REJECT BIDS:The County reserves the right to reject any and all bids and to waive informalities or irregularities in bids. QUANTITIES:Quantities shown in the bid schedule are approximate and the County guarantees no minimum amount.The County reserves the right to increase or decrease quantities. SPECIFICATIONS AND EQUALS:Brand names,where used,are a means of establishing quality and style.Bidders are invited to quote their equals.Alternate offers are to be supported by literature,which fully describes items that you are bidding. No exceptions to or deviations from this specification will be considered unless each exception or deviation is specifically stated by the bidder in the designated places.If no exceptions or deviations are shown the bidder will be required to furnish items exactly as specified herein.The burden of proof of compliance with this specification is the responsibility of the bidder. SAMPLES:On request,samples of the products on which you are bidding shall be made available to the County.The County will designate where the samples are to be delivered. G:\RFQ\578-3959PROMOTIONAL-INCENTIVEITEMS.DOC QUOTATION NO.578-3959 Page 5 All samples shall be furnished within five (5)working days from the date of Request and furnished at no cost to the County (including shipping,handling etc) Samples will be used to determine suitability and acceptability of products bid.Submitted samples do not have to have the printing as requested by the County. County will return unused samples to the bidder at the bidder's expense.Bidder must submit a written request for return of samples not later than thirty (30)days following the award of the bid.Request to be delivered to the County's Purchasing Manager. LITERATURE:Bidders shall submit literature,which fully describes items on which they are bidding,not later than the closing date of this bid.Any and all literature submitted must be stamped with bidders name and address.Note:Do not attach complete catalog,attach only appropriate page with specifications. MERCHANDISE RETURNABLE FOR FULL CREDIT:Bidder agrees to accept for full credit any merchandise sold by him on contract or award resulting from this bid,if returned in good condition by the County.Merchandise that has been custom-imprinted for the County of Fresno will not be returnable. GUARANTEE AGAINST DEFECTS:All items are to carry a full guarantee against defects in materials and workmanship and guarantee against breakage and other malfunctions when performing work for which they are designed. ORDERING:Orders will be placed as required by the various County departments. INVOICING:All invoices are to be mailed in duplicate to the requesting County department in accordance with invoicing instructions included in each order.The Agreement/Purchase Order number must appear on all shipping documents and invoices.Invoice terms shall be net forty- five (45)days. RENEWAL:Contract may be renewed for two (2)additional one(1)year periods by mutual consent. VENDOR ASSISTANCE:Successful bidder shall furnish,at no cost to the County,a representative to assist County departments in determining their product requirements. TERMINATION:This agreement may be terminated by the County at any time upon written notice. INSURANCE: Without limiting the COUNTY's right to obtain indemnification from CONTRACTOR or any third parties,CONTRACTOR,at its sole expense,shall maintain in full force and effect the following insurance policies throughout the term of the Agreement: A.Commercial General Liability Commercial General Liability Insurance with limits of not less than One Million Dollars ($1,000,000)per occurrence and an annual aggregate of Two Million Dollars ($2,000,000). This policy shall be issued on a per occurrence basis.COUNTY may require specific coverages including completed operations,products liability,contractual liability, Explosion-Collapse-Underground,fire legal liability or any other liability insurance deemed necessary because of the nature of this contract. G:\RFQ\578-3959PROMOTIONAL-INCENTIVEITEMS.DOC QUOTATION NO.578-3959 Page 6 B.Automobile Liabilitv Comprehensive Automobile Liability Insurance with limits for bodily injury of not less than Two Hundred Fifty Thousand Dollars ($250,000.00)per person,Five Hundred Thousand Dollars ($500,000.00)per accident and for property damages of not less than Fifty Thousand Dollars ($50,000.00),or such coverage with a combined single limit of Five Hundred Thousand Dollars ($500,000.00).Coverage should include owned and non- owned vehicles used in connection with this Agreement. C.Professional Liabilitv If CONTRACTOR employs licensed professional staff,(e.g.,Ph.D.,R.N.,L.C.S.W., M.F.C.C.)in providing services,Professional Liability Insurance with limits of not less than One Million Dollars ($1,000,000.00)per occurrence,Three Million Dollars ($3,000,000.00) annual aggregate. D.Worker's Compensation A policy of Worker's Compensation insurance as may be required by the California Labor Code. CONTRACTOR shall obtain endorsements to the Commercial General Liability insurance naming the County of Fresno,its officers,agents,and employees,individually and collectively, as additional insured,but only insofar as the operations under this Agreement are concerned. Such coverage for additional insured shall apply as primary insurance and any other insurance,or self-insurance,maintained by COUNTY,its officers,agents and employees shall be excess only and not contributing with insurance provided under CONTRACTOR's policies herein.This insurance shall not be cancelled or changed without a minimum of thirty (30) days advance written notice given to COUNTY. Within Thirty (30)days from the date CONTRACTOR executes this Agreement, CONTRACTOR shall provide certificates of insurance and endorsement as stated above for all of the foregoing policies,as required herein,to the County of Fresno,stating that such insurance coverage have been obtained and are in full force;that the County of Fresno,its officers,agents and employees will not be responsible for any premiums on the policies;that such Commercial General Liability insurance names the County of Fresno,its officers,agents and employees,individually and collectively,as additional insured,but only insofar as the operations under this Agreement are concerned;that such coverage for additional insured shall apply as primary insurance and any other insurance,or self-insurance,maintained by COUNTY,its officers,agents and employees,shall be excess only and not contributing with insurance provided under CONTRACTOR's policies herein;and that this insurance shall not be cancelled or changed without a minimum of thirty (30)days advance,written notice given to COUNTY. In the event CONTRACTOR fails to keep in effect at all times insurance coverage as herein provided,the COUNTY may,in addition to other remedies it may have,suspend or terminate this Agreement upon the occurrence of such event. All policies shall be with admitted insurers licensed to do business in the State of California. Insurance purchased shall be purchased from companies possessing a current A.M.Best,Inc. rating of B+FSC VIII or better. HOLD HARMLESS CLAUSE:Contractor agrees to indemnify,save,hold harmless and at County's request,defend the County,its officers,agents and employees,from any and all costs and expenses,damages,liabilities,claims and losses occurringor resultingto Countyin connectionwith the performance,or failureto perform,by Contractor,its officers,agents or employees under this Agreement and from any and all costs and expenses,damages, G:\RFO\578-3959PROMOTIONAL-INCENTIVEITEMS.DOC QUOTATION NO.578-3959 Page 7 liabilities,claims and losses occurring or resulting to any person,firm or corporation who may be injured or damaged by the performance,or failure to perform,of Contractor,its officers, agents or employees under this Agreement. ASSURANCES:Any contract awarded under this RFQ must be carried out in full compliance with The Civil Rights Act of 1964,The Americans With Disabilities Act of 1990,their subsequent amendments,and any and all other laws protecting the rights of individuals and agencies.The County of Fresno has a zero tolerance for discrimination,implied or expressed,and wants to ensure that policy continues under this RFQ.The contractor must also guarantee that services,or workmanship,provided will be performed in compliance with all applicable local,state,or federal laws and regulations pertinent to the types of services,or project,of the nature required under this RFQ.In addition,the contractor may be required to provide evidence substantiating that their employees have the necessary skills and training to perform the required services or work. PRICES:All prices quoted shall be firm for the contract period.No price increase shall be permitted on quantities ordered from the contract prior to expiration date of the contract. PRICE DECREASE:The vendor shall immediately notify the County of Fresno of all manufacturer's price decreases and the County of Fresno shall receive full benefit of all such decreases,effective on the date of the manufacturer's general public announcement. G:\RFO\578-3959 PROMOTIONAL-INCENTIVEITEMS.DOC QUOTATION NO.578-3959 Page 8 BIDDER TO COMPLETE THE FOLLOWING: GUARANTEED DELIVERY:Bidder will be considered in award of bid only if they can guarantee delivery.Enter guaranteed delivery on this line (Le.number of days from receipt of order to delivery): Normal delivery time.Varies from item to item and supplier to supplier so no specific time can be cited.Delivery time~be giv~po~est at time of individual quotations. By: (Authorized Signature) ADDITIONAL ITEMS:The County may require additional items from those in bid schedule. Bidders are strongly encouraged to bid related items/products that are not specifically addressed as line items in this Request for Quotation by offering discount pricing off their product line,catalog or section of catalog.Catalogs/Pricing documents and any other additional pricing offered shall be made available to the County upon request. Prices on additional items will be based on successful bidder's firm discount prices from manufacturer's current published price list.Successful bidder will be required to file any new price list that may become effective during the life of the contract with the County of Fresno Purchasing Manager within thirty (30)days of its becoming effective. Purchase Order mailing address: Reflections By David 20 LN 650 C Snow Lake Fremont,IN 46737 Phone Orders To:260-833-6310 260-833-6410FaxOrdersTo: E-Mail Address:reflections byda@aol.com Website (If Available)www.reflectionsbydavid.norwood.com MINIMUM ORDER:Bidder to state minimum order quantities and charges for less than minimum order quantity (if not stated it will be assumed there are none). Minimum Order quantities vary from item to item and less than minimum costs vary from supplier to supplier.When buyers want smaller quantities than listed in catalogs,we will tell tnp-m if ~v~ihhle and,if so,the additional cost that will be charged. G:\RFQ\578-3959PROMOTIONAL-INCENTIVEITEMS.DOC Refl~tions b y David QUOTATION NO.578-3959 Page 9 BIDDER TO COMPLETE THE FOLLOWING: PARTICIPATION The County of Fresno is a member of the Central Valley Purchasing Group.This group consists of Fresno,Kern,Kings,and Tulare Counties and all governmental,tax supported agencies within these counties. Whenever possible,these agencies co-op (piggyback)on contracts put in place by one of the other agencies. Any agency choosing to avail itself of this opportunity,will make purchases in their own name, make payment directly to the contractor,be liable to the contractor and vice versa,per the terms of the original contract,all the while holding the County of Fresno harmless.If awarded this contract,please indicate whether you would extend the same terms and conditions to all tax supported agencies within this group as you are proposing to extend to Fresno County. ~Yes,we will extend contract terms and conditions to all qualified agencies within theCentralValleyPurchasingGroup. 0 No,we will not extend contract terms to any agency other than the County of Fresno. ~'SDavid B.Avina (Authorized Ignature) Owner Title G:\RFO\578-3959PROMOTIONAL-INCENTIVE ITEMS.DOC QUOTATION NO.578-3959 Page 10 yendor must comolete and return with Reauest for Quotation. Firm:Reflections by David REFERENCE LIST Provide a list of at least three (3)customers for whom you have recently provided similar products (preferably California State or local qovernment aqencies).Be sure to include addresses and phone numbers. Reference Name:City of Alhambra City:Alhambra,CA Contact Date: Christine Said Phone No.:(>26)570-5011 3/04 Products Provided Promotional items:Piggy banks,Mou6~Pads,Litterbags,Bookjackets Tote bags,Megaphones Reference Name:City of Santa Maria Jackie MacNeil City:Santa Maria Contact Date: Phone No.:~05)925-0951 -Ext.7213 3/04 Products Provided:Promotional items:Yoyos,Lanyards,Tote bags,Colorbooks '"/""/'''''''''n~/?;","",;";;";",,,/,,,,,-,,,,",,,,,~.,.,a'':/;;0U;;''W'~''';h:0Y,;:#:;~;;;'hMvMXh;h/ha,"~;",;;';~>~:"';:'»h'»W"/<-'W/'W;;W~'vh//~""";,""'//~*.m>;W"h;,;<".y/.."aW"X0;~.y.,,X'/";'//:.;;"";';;"',////>,:," Reference Name:California Aids Clearing House City:Los Angeles,CA Contact Date: Melody Pritchard Phone No.:~23)845-4180 5/04 (items approved)-To receive PO June 1st. Products Provided:Promotional items:Keylights,Mini Fans,Dogtags,Coaster Flyers :r/",/'''''''''''''''''''''''/W-W/.:#Y-//'')';W///''W0:.W,i'XL/,0,,,,:,J.y//0:W/J''''M'OPJ}/hx";"'mmWJ;"'/"'/_Y"Wft"'/J/:/''''W''''/;<:'''';''''':,,"''//'''/N/~'''':-''////,r////Q/","'",WP///.WffW/J/;if///:&.',,:,,:'/;Uh/fi:,'./bh;///>, Reference Name:Santa Clara Public Health City:San Jose,CA Contact Date: Phil Hofford Phone No.:fO~494-7888 1/04 &5/04 Products Provided:Promotional Items -T-shirts-,Beach Balls ~,'<;:f/''''/'''::f/':r"",(,,,,;~";r/,,.;,,,,y(,;t;,,,,;;,,;,,,;;t;:,,,,:.r;;''';;,<:;"""i,"';"';?'""/Z';";//:''''.;Z'''',,,''i<'/;'''''=X';''',,fi:/-;p ',Ii;."""#";t;;,;;,"'.;Ii;",;;,.";.r".;r;';I"""";;,,,,",,;;t;;,,,,;"""",,"(,,v.J/'w,,;';';<'-';,;1'<"',"';I','r';;,Ii;',(,,;'r'.,I.;'"'" FAILURE TO PROVIDE A LIST OF A T LEAST THREE (3)CUSTOMERS MA Y BE CAUSE FOR REJECTION OF THIS RFQ. G:\RFQ\578-3959PROMOTIONAL-INCENTIVEITEMS.DOC QUOTATION NO.578-3959 Page 11 ADDITIONAL BIDDING INFORMATION Bidder may bid on one,some or all of the items. The County of Fresno is responsible for sales tax in the amount of 7.875%regardless of the vendor's place if doing business.Sales tax will be added to each order,however for bid purposes only,do not include sales tax in your quotation. If quoting an alternate brand,indicate manufacture and part number in space provided. Alternate offers are to be supported by literature,which fully describes the items that you are bidding.Alternate offers are subject to approval based on specifications and evaluation. Delivery is required F.O.B.Destination,freight pre-paid within twenty (20)days of receipt of approved order,to the delivery location within the County of Fresno.(Delivery time frame for some items may be longer,successful bidder will be required to provide delivery time-frame for all items.)The Contractor shall retain title and control of goods until they have been delivered and the contract terms have been completed.All claims for visible or concealed damage shall be filed by the Contractor.The County will notify the Contractor of any damaged goods. PRODUCT DISCONTINUANCE:In the event that a manufacture discontinues a product,the County of Fresno may allow the successful bidder to provide a substitute for the discontinued items or may cancel the contract.If the successful bidder requests permission to substitute a new product,the following information must be provided to the County: .Documentation from the manufacture that the product and/or model has been discontinued. .Documentation that names the replacement product. .Documentation that provides clear and convincing evidence that the replacement meets or exceeds all of the Specifications required by the original Request for Quotation. .Documentation that provides clear and convincing evidence that the replacement will be compatible with all the functions or uses of the discontinued product. .Documentation confirming that the price for the replacement is the same as or less than the discontinued product. NOTE:Product discontinuance applies only to those items specifically listed on any agreement resulting from the Request for Quotation.This will not apply to catalog items not specifically listed on the agreement. ARTWORK:Promotional/lncentive items may include but are not limited to,the following type of artwork:Screen-Printing,Logos,printed and imprinted -one (1)color,two (2)color and/or multi-color,printed text (English,Spanish,Hmong etc.)embroidery,etching and engraving. G:\RFQ\5T6-3959PROMOTIONAL-INCENTIVEITEMS.DOC ADDENDUM NO.ONE (1) REQUEST FOR QUOTATION NUMBER 578-3959 May 14,2004 REVISED Page 12 All originals,photographs,artwork,paste-ups,negatives and magnetic media (if any)used in the production of the items shall remain and/or become the property of the County of Fresno and shall be provided to the County of Fresno upon demand. The successful bidder shall assign a customer sales/service representative to the County of Fresno.The representative shall assist the user department with inquiries,quotes and follow- up on orders whenever necessary. All items purchased by the County,whether picked up or delivered,shall be accompanied by a packing slip.Invoices will be mailed in duplicate to the requesting County Department. At a minimum,invoices will be required to provide the following information: .Contract Number .Department Name/Address .Complete Product Description/Quantity .Unit Cost/Extended Cost .Artwork Charge .Complete breakdown of any other associated costs The user Department will provide the successful bidder(s)with the correct billing address. Successful bidder(s)upon request will be required to provide catalogs to Purchasing and/or County Departments. Over Runs/Under Runs:Trade practice of a production run of plus or minus 10%is acceptable to the County of Fresno. Successful bidder(s)will be required to have written acceptance by ordering department prior to finalizing and production of any order for promotional and/or incentive items (including artwork and/or layout and design). Dimensions,where indicated,are approximate and minor deviations may be accepted.If the dimension of the item varies from specification,indicate dimension of item you are bidding. Successful bidder(s)will inform staff when ordering "in-between"normal catalog price breaks, if it is more economical to order at the next higher quantity at a reduced price per item for total cost savings on order. Vendors are to provide bids on the assumption camera-ready artwork will be provided by the County of Fresno.If the user Department does not provide camera-ready artwork,successful bidder will provide the user department with a written quote for the artwork. ~.\D"f"'I\~7R ~Q~Q Ann +11 nf"'lr Reflections by David QUOTATION NO.578-3959 Page 13 Vendor to provide definition of Camera-Ready Artwork in the space below: Sharp,high-contrast,black and white art which requires no further touch-up and contains NO half- tonc.~,5ClGeuS,g1<:lj~lliiJt:::;,U1colured pans.Ir should be clean and sharp.MultI-color pnntmg should be submitted as color separated (each color used on the design must be black &white on se arate shee s.egIs ra IOn mar s as an WIt a circle around it)should be on all four comers of each page so that,when held up to light,each page art component should line up as it wi]]appear on the fin- ished product.Furnish at exact size and one @ 200%of actual size.(See below for print process de- scription.)I will work with customer to 8f't correct art to match vrith various wpplier requirements. What is not considered Camera-Ready Artwork: Pictures,including those downloaded from the internet,photo copies,business cards or other printed materials,will not work.Lettering that is too small,usually below 7 pt.may not work because parts of the letters will fill-in with ink (such as "a's"and "o's").This can vary depending on item being printed and on individual supplier requirements. How can Camera-Ready Artwork be submitted (i.e.disk,e-mail etc.): Art can be mailed as "hard copy"originals within stiff cardboard so it does not bend.Electronic art can be sent on disk or emailed to us.All files must be converted to "curves"or "outlines".When sent, it should include print-out in hard copy sent with it.We prefer CorelDraw 8 but most suppliers use Adobe Illustrator.Always email a "Word"file so we can easily see how it is supposed to look. Indicate requirements/conditions for processing repeat orders: Indicate date and send or fax copy of approval sheet on latest order if possible.We try to keep all in- formation and can assist you in finding the order and refax back for approval. Camera Readv Art Explanation continued from above. Screens or plates are necessary for the process of imprinting promotional products.To make the de- signs as ordered,all art must start out as a black image on a white background.It is then photographed at the factory on a special film that has the art reversed so the art parts appear clear with a in black background.A "screen"is painted with a chemical that,when light shines through it from the clear part of the film,disappears.That allows the small holes in the screen to let the ink through only in the right areas.If art is jagged or not sharp,it looks just as bad on the imprinted item as it does on the art. G:\RFQ\578-3959PROMOTIONAL-INCENTIVEITEMS.DOC QUOTATION NO.578-3959 Page 14 QUOTATION SCHEDULE INSTRUCTIONS .Bidders are to enter their firm name on all pages .Bidder must enter brand name,manufacture and stock number if quoting an alternate.If alternate is not indicated,it will be assumed bidder is quoting as specified. .Quotation Schedule shows the minimum order quantities.Bidders must provide the pricing based on the County's indicated minimum order. *If minimum order in the Quotation Schedule is blank,bidders are instructed to indicate their minimum order requirement in the space provided and provide pricing based on their minimum. .Estimated freight charges must be provided if applicable.Failure to provide dollar estimate for shipping may be considered as cause to reject bid.If shipping charges are included in unit cost of item,bidder to indicate. .Appropriate sales tax will be added to each order,however;for bid purposes do not include sales tax in your quotation. G:\RFQ\578-3959 PROMOTIONAL-INCENTIVE ITEMS.DOC QUOTATION NO.578-3959 Page 15 QUOTATION SCHEDULE "A" G:\RFQ\578-3959PROMOTIONAl.INCENTIVEITEMS.DOC QUOTATION NO.578-3959 1 Sanford Greenback Epcon Recylced Pencil,made from reclaimed currency,stock logo,straight-line copy imprint in white,Item ##GP2 See Attachment A 2 Sanford Denim Epcon Recylced Pencil,made from reclaimed denim,stock logo,straight-line copy imprint in white,ltem #DE2,See Attachment A 3 IActivity Book"Let's Learn the 3R's:Reduce,Reuse,Recycle"Item #KCB-203,Black Imprint,See Attachment A 4--1compact Disc Case,Holds one (1)disc in Recyled Green or Navy French Calf,County imprint in I 'black,Approx Size 5"x 4 1/2",Royal Item #821 ,See Attachment A-~--- l i S Ecospun,recycled soda bottle material,flat tote,14"x 14",white with two Color imprint in black and purple,ltem #4080-05,See Attachment B 6 Recycled Piggy Bank ,Great Stuff Item #11052,made from recycled currency,yellow pages or recycled denim,One color imprint,two sides "Recycling Makes .Sense",See Attachment C i7--Bottle Opener Key Tag,made from recycled I aluminum,inprint in white "Recycle Bottles and Cans", l Bev Key Item #237,See Attachment C 18 IShoe Laces,100%Post -Consumer recycled plastic (#1),3/8",40",Two Sided imprint to read"I used to be a soda bottle!"with recycled-content arrows on one side and the "County of Fresno"on the other side.Non toxic ink in PMS #355 Green,ltem #SSR38 See Attachment C 500 500 500 250 50 150 150 100 1000 EA EA EA EA EA EA EA PAIRS 1$ pairs QUOTATION SCHEDULE "A" $0.19 95.00 $$95.000.19 $$225.000.45 $$77.500.31 $$240.004.80 $$150.001.00 $$243.001.62 $ 0.625 625.00 NOTE: Note to Item U 5 Price includes two colors on one side and one color on side 2 Some items have "a"as set up as art is for exact reorder. Quotation Schedule-Prornotionallterns .xls Page 16 0 $$11.000 $$25.009.95 $$10.00 1$40.00 $$14.000 $$25.000 $$11.0015.00 $$ 125.00 15.00 VENDOR NAME Reflections by David 106.00 Economy Pen/RMP ,~ $Economy Pen/BJP *106.00 $Xl 71$0/259.95 f<) Positive UKCB203 127.50 Royal U821 $254.00 Enviro Tote U4080-05 $175.00 Great Stuff UII052 $269.00 Bev Key 11237 USS R38 Discontinued $ 765.00 ~- Ifcicj /P(jff IrirlcjdcMrlrMrfFJri RI Textiles ,~ *Alternative Supplier QUOTATION NO.578-3959 QUOTATION SCHEDULE "A"VENDOR NAME Reflections by David 17 ITravel Mug,in vintage blue with white imprint, standard lid with a spill resistant closure,imprint area is 21/8"h x 1 1/2"w on two sides,Alladin Thermo-Serv #1116,See Attachment G Note 1 -All magnets start out as white so if use white as one of the colors,cost is only for ONE color.This is priced using white as color Note 2 -Includes 2 colors plus white plus one more. Note 3 -Includes 3 colors plus white. 9 IEcol Retractable Pen,ltem #E861 with barrel made from recycled paper,wood clip,medium point,black ink,choice of black,green,red and blue,one color imprint on barrel,imprint area 2"x 1",See Attachment D 10 IRuler,12",Color-Me #812 ,Ecology Design on one side,custom copy on second side,one color ink on both sides,See Attachment D 11 IMagnet,Oil Drop Shape,2 1/4"x 33/8"x 20 mil plastic,with two color imprint,imprint area:1/8"from sides,See Attachment E 12 Same as above with three color imprint 13 Shop Towels(Minimum Size 14"x 14")Heavy Duty cloth with one color imprint and finished edge.Towel Colors:White,Red,Green and Blue,See Attachment "F" 14 I Recyled Key Tags,PPC Item #24900,made from retired currency,denim scraps,newsprint ,yellow pages,100%recycled PET ,imprint area 3"x 3/8",one color ,one side,(no design avaialble yet) 15 IEmbroidered Cap,Cap America Item #500TW (Twill) with Khaki Crown and Visor,Black Lettering and Multi- Color Fresno County 10go,SeeAttachment G 16 1 Lanyard,black with standard split ring,includes standard breakway and black diamond slider,with white imprint,Promo Vision PNDX,See Attachment G Quotation Schedule-Promotional Items .xIs ......" "";';E""""'t";""""';""'>:"';"';"';';;. ::.;J:~n~JWl; ::;ii~l~i~~t~III~I~1i;i;i;i $88.50 ::iFt~\~h~!9Mi:}ffi9mAgJ:§*~~ij:~!i9qr§~j:: 111:llllilil~I'I;ijillll:i:!il~:ii~i~l~i:i~~~I::~~~~~':~8~ii: $95.50 Souvenir #E861$7.00 1$0 250 EA 0.36 90.00 30.00 PPC 112490011.00 131.00 48 EA 7.35 352.80 0 14.00 366.80 Cap America TW-500 96 EA 168.00 32.00 8.00 208.00 PNDXPromoVision1.75 144 EA 2.75 396.00 25.00 64.00 485.00 Thermo Serve #1116 Page 17 500 I EA I 0.265 132.50 35.00 34.00 201.50 Falcan Rule 812CM 500 I EA I 0.37 185.00 0 8.00 193.00 Magna-Tel #Drop 1 Note 1 0.49 245.00 0 8.00 253.00 Note 2 500 T EA T 0.61 305.00 0 8.00 313.00 Magna-TEl IlDrop 1 Note 3 2500 I EA I 0.67 1675.00 0 120.00 1795.00 Local Printer QUOTATION NO.578-3959 QUOTATION SCHEDULE "A"VENDOR NAMEReflections by David 18 IToothbrush,Standard Adult,Soft *I Bristles,Colors:White,Orange,Green and Pink,lmprint in Blue "Nurse-Family partnership Helping First-Time Parents w/logo",lIIini Item #880 ,See Attachment H EA 0.70 0.60 175.00 150.00 31.25 50.00 10.00 10.00 216.25 210.00 Illini #880 BSI #2365 I terna:i, ..."""e"""'"t''''''''''''''''''''''''''''''''''' ::'::::?£.'!~Hn~m':: :::JgY'~Ql1~x:*::~9~l: ::::e'ljE~F ::::::::fr~!~ht:t9:r:::::::::ffi9IAg::~:::§*'#n~!:9~:i.@~:: ::tMJntm~m:::::::::::~p:::mfu~r.Q,~::~n~Mmr~~fjnut ':::i~rW#W::;::::;::::i::i:::::i:::i:::i:::tt:::::i:::::{{::: 19 IOutlet Safety Plug,Round,M-I Line Item #4000,1 I 500 I EA I 0.17 I 85.00 I 25.00 I 7.00 I 11 7.00 IMiLine #4000 1/4",lmprint same as item No.18,See Attachment H 20 IToothbrush,Children,SoftBristle,AssortedColors,Hot EA I 0.66 I 165.00 I 31.25 I 8.00 I 204.25 I Illini 11885 Pink,Orange,Yellow,Green,Blue and Purple,Imprint I I 0.60 I 150.00 I 50.00 I 10.00 I 210.00 I BSI 838 -AlterlnativesameasItemNo.18,lIlini Item #885,See Attachment I H 21 IBaby Nail Clippers,enclosed in blue or pink vinyl case,I 250 I EA I 1.10 I 275.00 I 0 I 19.00 I 294.00 IAlexander #BB1Imprintingold,"CelebratehealthyBabies",Alexander Item #BB1,SeeAttachment H 22 IDigital Thermomoters,White,clearcase wIred imprint I 100 I EA I 3.70 I 370.00 I 0 I 9.00 I 379.00 I Newday 11862PLCelebrateHealthyBabies,BlackInfant Health Program",NewdayItem#862PL,SeeAttachment H I I23IBugeteerPB5PencilsNo.2,colors:red,green and 1000 EA I 0.115 I 115.00 I 0 I 10.00 I 125.00 I Souvenir #PB5 black,imprint in metallicgold:CelebrateHealthy Babies,BlackInfant HealthProgramw/CountySeal" See Attachment H 24 IRectangular Mirrors,White w/blue imprin,imrpint area I 250 I EA I 0.61 I 152.50 I 40.00 I 15.00 I 207.50 ag Master #DP68311/2"X 1",lmprintSmoke-Freeand LookmgGOOD! Tobacco Prevention Program,Fresno County Human Services System,Paid for by Prop 99,Tagmaster Item #DP683,See Attachment I 25 Iwater Bottles,20 oz.Push/pull cap,blue/black with I 200 I EA I 1.35 I 270.00 I 40.00 I 69.00 I 379.00 I Rcc Koozie SB-20 *white imprint :Stay Healthy...BeTobacco- I I I I 40.00 I 39.00 I 279.00 I Rcc Koozie SB-20Free,Tobacco Prevention Program,445-3276;Paid for I 1.00 200.00 by Prop 99,w/County seal,RCC Koozie Item #SB20, See Attachment I *Note on Item #18 #880 only available in White,Metallic Blue,or Metallic Green. *Note for Item #25:Item #SB20 only comes with "Sip 'N Seal"lids --WB-20 is a different 20 oz.bottle with push/pull cap. QuotationSchedule-PromotionalItems .xls Page 18 QUOTATION NO.578-3959 QUOTATION SCHEDULE "A"VENDOR NAME Reflections by David 26 ISippy Cup,7 oZ,two handle,assorted colors,imprint Logo (PLUMBO),Protect Your Children From Lead Poisoning,Childhood Lead Poisoning Prevention Program (559)445-3590,SE Line Item #2HC,See Attachment J 27 ICanvas Tote Bag,5"x 20"x 6",Neely Item #Wt2, blue with white imprint (Same as Item #26),See Attachment J 28 IMagnet,House Shape,Picture Frame Cut-out,4"x 4 1/2"White with Navy Blue Imprint,(same as item # 26)American Graphics Item #MHF,See Attachment K 29 IPlastic Bag,white w/die cut fold over reinforcement handle,9 1/2 x 12",Bagmaker Item #19WFS912,lmprint area 6"x 6",Black ImprintBrush.Floss.Dentist ,See Attachment L 30 16"Chip Clips,"Keepit"Clips,Red with white imprint,See Attachment M 31 IPlastic Ruler,6"with inch/metric scales in assorted colors ,imprint area 11/32"x 4 3/4",black ,*(County Logo)Children's Dental Programs,Fresno County Human Services System,Department of Community Health,1-866-445-2765 www.fresnohumanservices.com ,Sterling-Sheffield Item #SP527 See Attachment M 32 IPen,Blue-Click Pen w/gold lettering:Buckle Up For Life,Fresno County Logo,Kronos Item #925,See Attachment N 33 IKey Tag,Rectangular,Yellow w/blue lettering,imprint area 1 7/16"w x 1 3/16"h,lmprintCHDP Program,Free Physicals 559 445-3281 ,See Attachment N(Note- Manufacture unknown 1128 Notes: 1128 Notes: :::::::::::~~~~tW~9nI:::m:::: :::~~g~~~I~**~9~~::::: :,::g:iJf~F::::)m?r 125.00 1IIIIi![~i~'I~I!.~i1I~ij~R;~llrl~llli ::'p,~r:':':'::::}(::::::,:::."::::: EA 0 0 11.00 11.00 136.00 154.00 SE Line 2HC SE Line 2HC 1.25 1.43 One Side 143.00 Two Side 15.00137.50 0 152.50 Neely WT-22.75 New minimum is 250 pieces.New company bought out American Graphics. I listed both.Actually almost the same total cost to order 250 as it is to order 100. Quotation Schedule-Promotional Items .xls Page 19 50 EA f1pfJ/EA 250 Ea 100 EA 250 EA 250 EA 500 EA 1.05 I 262.50 I 0 I 8.00 I 270.50 INationwide MHF ISee Note 0.47 47.00 0 55.00 IBag Makers See Notes8.00 0.19 47.50 0 9.50 57.00 1I19WFS912 0.71 177.50 0 9.00 186.50 Evans 11406 0.24 120.00 40.()n 16.00 176.00 ISterling Sheffield Item II SP-527 250 1:-1-:58 I 145.00 I 40.00 I 11.00 I 196.00 erfect Line 11925 250 I EA 0.38 I 95.00 I 0 I 12.00 I 107.00 I Gemini (Various Item VI) (Soft Vinyl) QUOTATION NO.578-3959 42 IKids Clean Backpack,Clear plastic backpack with red, yellow,green and blue trim,with blue imprint,one pocket in front,Izzy Bear with blocks,Immunize On Time!,Your Baby'sCounting on You,County of Fresno Immunization Program,(559)445-3550,Bazzar Item #B 7010 See Attachment T 43 IFoid Away Hairbrush,Mirror in handle,lmprint Area 2 3/4"w x 3/4"h,blue w/white imprint or white with blue imprint,Bullet Line Item #SM9445 ,See Attachment U 44 ITranslucent PC Mouse Key Tag/Chain,1"x 1 3/4",Imprint Area 3/4"x 3/4",Green or Blue with white imrpint,red light,Tagmaster Item #DP686,See Attachment U 45 IFolding Lint Brush,White w/purple imprint,Valley Women Care,1-888-790-8500,Bullet Line Item #SM9446 ,See Attachment V 46 IRound Pencils 2 HB,ltem ,#70100,White w/purple imprint,Valley Women Care,1-888-790-8500 ,See Attachment V 47 IT-Shirt,Jerzees,SO/50,Black Adult Sizes S-XXL, Imprint Large "kNOw MORE"logo on back in red, small "kNOw MORE"logo in red on front right,white County logo on right sleeve,item #29M See Attachment W 48 IMugs,Black 11 oz ceramic,imprint red "kNOw MORE" logo on one side and County logo on the other side, Hartford M601,See Attachment W 49 ILapel Pins,Gold Pin wlPurple Ribbon,"Count to Ten" in raised gold,See Attachment W *Notes for 1147: QUOTATION SCHEDULE "A"VENDOR NAME Reflections by David .~.11111!'III,.ir*il 3.40 340.00 0 40.00 380.00 100 EA x 0.96 96.00 40.00 14.00 140.00 150 EA 1.08 162.00 rJI00 40.00 1fi0100 9.00 211.00 300 EA 35.00 20.00 259.00 24 EA 15.00 8.00 75.50500EA 0 12.00 12.00 l~8J00 288.00 404.40 72 EA 1.35 97.20 45.00 0 46.00 188.20 100 EA 2.20 220.00 0 227.007.00 I am quoting White &Red on front and back because RED will be dull anyway without white underlay. Add:$1.25 for XXL sizes per pc. QuotationSchedule-PromotionalItems .xls Page 21 Bazaar II 7010 Hit 117111 inimum Alternative supplier [s 300 Tagmater DP686 Hit 117502 Alternative supplier Ticonderoga 1170100 Jerzees 29M 3 Locations,1 color White on sleeve,Red Front &back* White Sabina M601 Best deal is 144 &up Perfect Match SE-5 0.68 204.00 0.105 52.50 k Uo 11.501 1-86100 276.00 16.35 I 392.40 QUOTATION NO.578-3959 QUOTATION SCHEDULE "A"VENDOR NAME Reflections by David 34 I Magnet,3.5"x 2",.25 mil,Item #8410-001,White background with black lettering and artwork,See Attachment N 35 IBall Point pens,Retractable,Bic Tri-Stic,Green Imprint on white barrel,ImprintDepartment of Community Health,Environmental Health Systems;www.fresnohumanservices.org.Item #TS See Attachment 0 36 I Post-It-Notes,Item #PN82 2 3/4"x 3",25 Sheets per Pad,Yellow with black imprint Fresno County Logo;Department of Community Health;Environmental Health System,See Attachment P 37 ILetter Opener and Magnifier,6 1/4"Long,Imprint Area:1 3/4"x 3/8",Color:Crystal,Tagmaster Item DP701,Imprint :PHCA,PREVENTIVE HEALTH CARE forthe AGING,See Attachment Q 38 ITri-Med 3 Compartment Pill Box,3/4"h x 3"d, Color:White,lmprint Area 3/4"x 1 3/8",ltem #H733(lmprint same as item #37)See Attachment Q 39 IHeart Shape Stress Reliever,Color:Red,lIlini Item # 5220,lmprint Area 1"x 1"(lmprint same as Item #37) See Attachment Q 40 17 oZ.white plastic sippy cup,with white lid,Red Imprintlzzy Bear w/blocks,County of Fresno Immunization Program (559)445-3550,ltem #2HC See Attachment R 41 IFlyer,7.25"Assorted Colors:White ,Yellow,Red and Orange (w/blue imprint Same as item #40)Humprey #50 See Attachment S Quotation Schedule-Promotional Items .xls ::]I::::§*~iffiHR1J::::::::::: ;::~~H~Q~i~~~:MQ~t ::::::::::\Rg8~FWt:: ::::f:r~i,ijnt:t9r:::I:::::ffi9[A.qC~x~ii#:!RV~~m :::::lli~jl~iil!I!II:I'i1111:lli:s~~~~~:ljl~:~r=I~~~~:i:i 300 EA 0.14 0.22 0.64 199.00 70.00 11 0.00 0 0 0 9.00 9.00 7.00 79.00 119.00 Tradenet ~8010-100 "118410-001 BIC IITS B &W 4-color process192.00 500 EA 0.42 3-M 1182210.00 0 19.00 229.00 250 EA 103.000.24 60.00 35.00 8.00 TagMaster DP701 250 EA 0.59 147.50 45.00 25.00 217.50 Humphrey -Item 1150 Page 20 300 I EA I 0.82 246.00 30.00 12.00 288.00 :gState H733 JPer RFQ300IEA0.55 165.00 40.00 15.00 220.00 Target 112033 -Alt rnative 100 I EI 0.99 I 99.00 I 31.25 I 9.00 I 139.25 ._IIllini 11520 100 I EA I I I1.25 125.00 I 0 11.00 136.00 I SE Line 2HC QUOTATION NO.578-3959 Page 22 Company Reflections bv David QUOTATION SCHEDULE "B" MISCELLANEOUS PRICING 1.Provide cost and brief explanation of how costs are calculated. Artwork Preparation Different suppliers have different requirements for artwork.A few of them will prepare it at no cost but most will charge from $60 per hour and up.We have always assisted you whenever possible at no charge as part of our customer service and have no plans to change that.We will typeset straight line copy and add logo art as needed for layouts for ap roval before rocessin orders.If ou cannot readil su I camera read art of lo- gos,we WI assist you if it is within our capabilities.It is not our policy to charge for these design layouts as long we are using it to send to our suppliers.If you re uest the actual camera read art to be sent to ou after an order IS comp ete ,t ere WI e a c arge or it at our normal cost of $25 per half hour.The cost of this new art,which will vary from order to order depending on the complexity,will be quoted upon re uest.(Our intent is not be an a supp Ier or competItors so t ey can use our wor to ma e t elr prIces more competitive). Rush Order Charge This varies from supplier to supplier.Normally,factories set up production schedules and will produce in the order receIved.For rush orders,they move us up the line and/or pay overtime to complete the orders ahead of schedule.Some rush charges are at a flat rate,such as $50 per order.while others have a per piece charge for 1,2,or 3-day production or charge a percentage rate.'If there is an urgent event date,sometimes it still may be better to pay a msh or(1f~rc,haf£e th:1n shippine hy :1ir freight We will help you compare both options to see which is less costly. PMS Color Match Charge This also varies from supplier to supplier.Most suppliers have a list of standard colors that they keep mixed to.use any time.lhere ISa color chart that comes trom a company called Pantone@that is used universally used around the world to match colors.It gives the printer a "recipe"for mixing any color on the chart from a group of primary colors.(The letters "PMS"stand for Pantone@Matching System)V,Thenthe customer asks for a special matoh,the printor ha3 to takc thc time to mix the new colors.Some charge for this,others do not.. Less Than Minimum Charge All catalogs list quantity pricing per piece based on the number of pieces you order.Cheaper items usually have a hIgher mInImUm,say 500 pIeces.Other more expensive items,such as $10 each,may allow )Tauto purchase as few as 25.The bottom line as that they don't want to go through all the work (setting up presses,preparing screens,and inks,clean-up time,etc.)for a very small profit.If you still want a smaller order than listed,some alIa'.','that by assessing tho "1033than minimum"chaI~c to bom;t that profit within reason for the time spent. G:\RFQ\578-3959 PROMOTIONAL-INCENTIVEITEMS.DOC QUOTATION NO.578-3959 Page 23 Company Reflections by David Copy Changes Charge This charge is made when you order a quantity of the same item with the same logo but want to change the straight line copy on part ofthc,m.It is levied bel-iiuse tllC;YUe\;J tu lUah twu :sd-up:s amI :stup the presses during the run to switch designs.For example,let's say you order 125 rain gages with one message on Ihem and 125 more WIth another message.1 he 12)pIece cost IS $2.0~each x 250 total - $520.00.If you order them all at the 250 quantity price of $1.76 each,the sub-total is $440.00.If you add a change of copy for $35,the total then becomes $475.00.That saves you $45.00!Keep in mind not all suppliers offer this option.The charge v;:Jriec;;r!epenr!ine;on th~c;;llppli~r~nriit~m ordered Imprint color Change Charge This varies from supplier to supplier.It is charged for stopping the printing process partway through the run to clean-out the printing screens to wash them out and replace the ink with a different color.It is done when you w;:Jnt to llc;;eth~<::~m~~y~('t rif><::i8J1with a diff~rent color An example:Imprinting half an order of white mugs in blue and the rest of the order with a white print on blue mugs.This charge fiol1.uallyis in the $25 tv $50 laUgc,uul will ue y'uuleJ (1::;nece::;sary. Cancellation Charge On rare occasions,an order is made and during the processing it is cancelled.Sometimes when this happens the paperwork for the order may be completed and perhaps even the screens may have already been made At thi~point,the factory has invested mane)'already and '.ifmt to recoup it by assessing this charge.If stopped early in the process,there may be no charge.Varies from supplier to supplier and deptmJ::;(11::;0on [he individual circumstance.INe do not charge tor thIS unless factory does. Paper Proof We fax a proof showing the art and pricing for final approval to be signed by the buyer.Sometimes we get a paper proof from the tactory and check It agamst our purchase order to be sure everything is alright.We don't bother the customer with it again unless something comes up that wasn't coverer! on the final approval. Pre-Production/Special Sample Proof Sometimes the customer requests an actual sample of the item ordered.with the imprint so they c;:Jnhe sure it is as desired.Most factories charge for the set-ups and other miscellaneous costs of producing this sample plus a pre-production charge.Price varies depending on the product and supplier. G:\RFO\571\-3959PROMOTIONAL.INCENTIVEITEMS.DOC QUOTATION NO.578-3959 Page 24 Company Reflections by David Sharpening Charges -Standard Diameter Pencil Although all the customers we've sold to have never ordered pencils pre-sharpened,that service is available.The cost varies for one supplier to another,the cost is usually about $20.00 -$25.00 per 1000 (2~each).Not all suppliers offer this as they may get contaminated with lead (graphite)dust. Second Side Imprint Charge Varies from supplier to supplier and from one item to another.Usually it is charged when the item that is being printed must be removed (after printing one side)afid rcinserted on the pI ess to ill iul <1sewllJ location."Extra work,extra cost."When an item can be printed on both sides without any extra proc- ess,there usually IS no cost.A good example IS a pencIl,because they are rolled during the imprinting so both sides are printed at the same time.We will quote when there are extra charges for this Plate Charge To print your design,it must first be transferred onto something that will leave the ink on the surface ofI the product.Tllclc cUCSCVCIaImdhods used IO do thar.One merhod IS when a rubber or metal plate IS made in the likeness of the design.It is then covered with a light coating of ink and "pressed"onto the surface.MuIticolor imprinting requires an extra plate for each color.Costs vary according to supplier used and item printec1 Screen Charge This is another method of transferring the ink on the surface of the product.Your art is photographed on a special film thalilds lhc cUllCVt:ISt:Uso (lIt:an appears clear wlIh a black background.An actual "screen"with small holes is painted with a chemical that,when light shines through it from the clear part of the film,is removed.Ink is poured on top of the screen and then is forced through the holes to transfer your image onto the item only in thp.right ~rp.~<;Mlliticolorimprinting requires an @xtraplate for each color.Costs vary according to supplier used and item being printed. G:\RFQ\578-3959PROMOTIONAL-INCENTIVEITEMS.DOC QUOTATION NO.578-3959 Page 25 Company Reflections by David 2.List below any additional miscellaneous pricing. Broken Box Chare:es Items are packed with a particular number of pieces per box.For example,a normal box may hold 144 pocket mirrors.If you order 200 pieces,they will send one full box plus an extra 56 pieces.They will have to keep the rest of that quantity in inventory until someone else orders more.That is why they charge this.Very few suppliers do this as normal procedure. Shippine:and Handline:Chare:es We get freight estimates from factory and include them on our quotes and approval forms.Some suppliers add handling charges so we pass those on to our customers but we do not add extra handling of our own.It is not our intent to profit from freight charges.These charges may vary from original estimate so we adjust actual invoices as necessary. Miscellaneous Chare:es Other charges may be assessed by yet unknown ,suppliers that are not known at this time.We will make the buyerawareif and when they comeup. 3.Additional Products:The County of Fresno may require additional from those on the bid schedule. A 15-25%Percent discount from Catalog list prices (catalog,product line,etc.)will be allowed on all additional purchases. Failure to provide pricing structure for additional items may be considered as cause to reject bid. Price structuresare based on quantitiespurchased,with per piece costs usuallyloweras the numberin- creases.Quantity price breaks vary with each item.If we see a better value at the next higher quantity, we will pass on that infonnation to the customer.We've done that in the past,at times even finding the higher price break total being less than the lower quantity.This sometimes happens when ordering just below the break.Example:If breaks are at 100 and 250 pieces,200 total may be higher than 250,etc. n:\RFO\57R-:J959 PROMOTIONAL-INCENTIVEITEMS.DOC