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AGREEMENT
3 THIS AGREEMENT ("Agreement") is made and entered into this 17th day of April, 2018, by and
4 between the COUNTY OF FRESNO, a political subdivision of the State of California, hereinafter referred to
5 as "COUNTY", and TRANE U.S. INC., a California Corporation, whose address is 3026 N. Busin ess Park
6 Ave, Suite 105, Fresno, CA. 93727, hereinafter referred to as "CONTRACTOR".
7 W I T N E S S E T H:
8 WHEREAS, the COUNTY has a need for chiller inspection, maintenance, and repair serv ices,
9 including modernization upgrades for the centrifugal chillers at the Juvenile Justice Campus; and
1 O WHEREAS, the CONTRACTOR is qualified and willing to perform said services.
11 NOW, THEREFORE, in consideration of the mutual covenants, terms and conditions herein
12 contained, the parties hereto agree as follows:
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1.OBLI GATIONS OF THE CONTRACTOR
A.CONTRACTOR shall provide all labor, materials, equipment, supplies, taxes,
insurance, and warranties etc. to perform the services outlined in the Trane Scheduled Service Agreement,
Trane AdaptiView Upgrade Agreement, Trane Service Field Quotation dated June 6, 2017, and Trane
Service Field Quotation dated July 24, 2017, all of which are attached hereto respectively as Exhibit A,
Exhibit B, Exhibit C, and Exhibit D and incorporated herein by reference. In the event of any conflict
between any of the foregoing exhibits and the text of this Agreement, the text of this Agreement shall
control.
B.CONTRACTOR shall comply with all applicable Federal, State, County, and City
regulations regarding wages, hours, and working conditions.
C.CONTRACTOR shall comply with all applicable Federal, State, County, and City
regulations regarding safety and hazardous materials.
2.OBLIGATIONS OF THE COUNTY
A.COUNTY shall coordinate with CONTRACTOR for access as appropriate to
COUNTY facilities.
B.COUNTY shall designate a County Representative(s) to approve:
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Agreement No. 18-180
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1)Equipment shutdown schedules;
2)Temporary equipment and materials storage areas;
3)Approval for use of non-standard equipment or materials;
4)Work authorizations; and
5 5)Verification of work completion;
6 C.COUNTY shall compensate the CONTRACTOR as provided in Section 5 of this
7 Agreement.
8 3.
9 The term of this Agreement shall be for a period of three (3) years, commencing on April 14,
1 O 2018 and ending on April 13, 2021. This Agreement may be extended for a maximum of two (2) additional
11 one (1) year periods, upon written approval of both parties. The Director of Internal Services/Chief
12 Information Officer or his or her designee is authorized to execute such written approval on behalf of
13 COUNTY based on CONTRACTOR's satisfactory performance.
14 4.TERMINATION
15 A.Non-Allocation of Funds -The terms of this Agreement, and the services to be
16 provided hereunder, are contingent on the approval of funds by the appropriating government agency.
17 Should sufficient funds not be allocated, the services provided may be modified, or this Agreement
18 terminated, at any time by giving the CONTRACTOR thirty (30) days advance written notice.
19 B.Breach of Contract -The COUNTY may immediately suspend or termi nate this
20 Agreement in whole or in part, where in the determination of the COUNTY there is:
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1)An illegal or improper use of funds;
2)A failure to comply with any term of this Agreement;
3) A substantially incorrect or incomplete report submitted to the COUNTY;
24 4) Improperly performed service.
25 In no event shall any payment by the COUNTY constitute a waiver by the COUNTY of
26 any breach of this Agreement or any default, which may then exist on the part of the CONTRACTOR.
27 Neither shall such payment impair or prejudice any remedy available to the COUNTY with respect to the
28 breach or default. The COUNTY shall have the right to demand of the CONTRACTOR the repayment to
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1 the COUNTY of any funds disbursed to the CONTRACTOR under this Agreement, which in the judgment
2 of the COUNTY were not expended in accordance with the terms of this Agreement. The CONTRACTOR
3 shall promptly refund any such funds upon demand.
4 C.Without Cause -Under circumstances other than those set forth above, this
5 Agreement may be terminated by COUNTY upon the giving of thirty (30) days advance written notice of an
6 intention to terminate to CONTRACTOR.
7 5.COMPENSATION/ INVOICING:
8 COUNTY agrees to pay CONTRACTOR and CONTRACTOR agrees to receive
9 compensation as set forth in Exhibits A, B, C, and D, as follows:
10 A.Annual Trane Scheduled Service Agreement Fees (See Exhibit A)
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Year 1
Year 2
Year 3
Year 4
Year 5
B.One Time Service Fees
Trane AdaptiView Upgrade (Discounted Rate for 2
Chilllers
Trane Service Field Quotation (June 6, 2017)
Trane Service Field Quotation (July 26, 2017)
$71,128.00
$73,972.00
$76,932.00
$80,008.00
$83,208.00
-$ 34,000.00 (See Exhibit B)
-$ 2,797.00 (See Exhibit C)-$ 6,766.00 (See Exhibit D)
C.Additional Services -CONTRACTOR shall not undertake any additional services
outside of the agreed upon scope of work, including upgrades, or repairs ("Additional Work") without the
advance written authorization of the COUNTY representative. The maximum amount for Additional
Services performed under this Agreement shall not exceed $7 1,189 for the entire potential five (5) year
term of this Agreement.
In no event shall services performed under this Agreement be in excess of $500,000 for the
entire potential five (5) year term of this Agreement. It is understood that all expenses incidental to
CONTRACTOR'S performance of services under this Agreement shall be borne by CONTRACTOR.
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1 CONTRACTOR shall submit quarterly invoices in duplicate for services completed under
2 the Trane Scheduled Service Agreement. Invoices for one time service fees or any Additional Work
3 shall be submitted to COUNTY upon completion of such work. For all work completed hereun der,
4 itemized invoices in duplicate shall be sent to the County of Fresno, Internal Services Department,
5 Facility Services Division, 4590 E. Kings Canyon, Fresno, CA 93702. The Agreement number must
6 appear on all shipping documents and invoices. Invoice terms shall be Net 45 days.
7 6.INDEPENDENT CONTRACTOR: In performance of the work, duties and obligations
8 assumed by CONTRACTOR under this Agreement, it is mutually understood and agreed that
9 CONTRACTOR, including any and all of the CONTRACTOR'S officers, agents, and empl oyees will at all
1 O times be acting and performing as an independent contractor, and shall act in an independent capacity and
11 not as an officer, agent, servant, employee, joint venturer, partner, or associate of the COUNTY.
12 Furthermore, COUNTY shall have no right to control or supervise or direct the manner or method by which
13 CONTRACTOR shall perform its work and function. However, COUNTY shall retain the right to administer
14 this Agreement so as to verify that CONTRACTOR is performing its obligations in accordance with the
15 terms and conditions thereof.
16 CONTRACTOR and COUNTY shall comply with all applicable provisions of law and the
17 rules and regulations, if any, of governmental authorities having jurisdiction over matters the subject
18 thereof.
19 Because of its status as an independent contractor, CONTRACTOR shall have absolutely
20 no right to employment rights and benefits available to COUNTY employees. CONTRACTOR shall be
21 solely liable and responsible for providing to, or on behalf of, its employees all legally-required employee
22 benefits. In addition, CONTRACTOR shall be solely responsible and save COUNTY harmless from all
23 matters relating to payment of CONTRACTOR'S employees, including compliance with Social Security
24 withholding and all other regulations governing such matters. It is acknowledged that during the term of this
25 Agreement, CONTRACTOR may be providing services to others unrelated to the COUNTY or to this
26 Agreement.
27 7.MODIFICATION: Any matters of this Agreement may be modified from time to time
28 by the written consent of all the parties without, in any way, affecting the remainder.
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1 8.NON-ASSIGNMENT: Neither party shall assign, transfer or sub-contract this
2 Agreement nor their rights or duties under this Agreement without the prior written consent of the other
3 party.
4 9.HOLD HARMLESS: CONTRACTOR agrees to indemnify, save, hold harmless, and
5 at COUNTY'S request, defend the COUNTY, its officers, agents, and employees from any and all costs and
6 expenses, damages, liabilities, claims, and losses occurring or resulting to COUNTY in connection with the
7 performance, or failure to perform, by CONTRACTOR, its officers, agents, or employees under this
8 Agreement, and from any and all costs and expenses, damages, liabilities, claims, and losses occurring or
9 resulting to any person, firm, or corporation who may be injured or damaged by the performance, or
10 failure to perform, of CONTRACTOR, its officers, agents, or employees under this Agreement.
11 10.INSURANCE
12 Without limiting the COUNTY's right to obtain indemnification from CONTRACTOR or any
13 third parties, CONTRACTOR, at its sole expense, shall maintain in full force and effect, the follo wing
14 insurance policies or a program of self-insurance, including but not limited to, an insurance pooling
15 arrangement or Joint Powers Agreement (JPA) throughout the term of the Agreement:
16 A.Commercial General Liability
17 Commercial General Liability Insurance with limits of not less than One Million Dollars
18 ($1,000,000) per occurrence and an annual aggregate of Two Million Dollars ($2,000,000). This policy shall
19 be issued on a per occurrence basis. COUNTY may require specific coverages including completed
20 operations, products liability, contractual liability, Explosion-Collapse-Underground, fire legal liability or any
21 other liability insurance deemed necessary because of the nature of this contract.
22 B.Automobile Liability
23 Comprehensive Automobile Liability Insurance with limits for bodily injury of not less than
24 Two Hundred Fifty Thousand Dollars ($250,000.00) per person, Five Hundred Thousand Dollars
25 ($500,000.00) per accident and for property damages of not less than Fifty Thousand Dollars ($50,000.00),
26 or such coverage with a combined single limit of Five Hundred Thousand Dollars ($500,000.00). Coverage
27 should include owned and non-owned vehicles used in connection with this Agreement.
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1 C.Professional Liability
2 If CONTRACTOR employs licensed professional staff, (e.g., Ph.D., R.N., L.C.S.W.,
3 M.F.C.C.) in providing services, Professional Liability Insurance with limits of not less than One Million
4 Dollars ($1,000,000.00) per occurrence, Three Million Dollars ($3,000,000.00) annual aggregate.
5 D.Worker's Compensation
6 A policy of Worker's Compensation insurance as may be required by the California Labor
7 Code. CONTRACTOR shall obtain endorsements to the Commercial General Liability insurance naming
8 the County of Fresno, its officers, agents, and employees, individually and collectively, as additional
9 insured, but only insofar as the operations under this Agreement are concerned. Such coverage for
10 additional insured shall apply as primary insurance and any other insurance, or self-insurance, maintained
11 by COUNTY, its officers, agents and employees shall be excess only and not contributing with insurance
12 provided under CONTRACTOR's policies herein. This insurance shall not be cancelled or changed without
13 a minimum of thirty (30) days advance written notice given to COUNTY.
14 Within Thirty (30) days from the date CONTRACTOR signs and executes this Agreement,
15 CONTRACTOR shall provide certificates of insurance and endorsement as stated above for all of the
16 foregoing policies, as required herein, to the County of Fresno, Internal Services Department, Facility
17 Services Division, 4590 E. Kings Canyon, Fresno, CA 93702, stating that such insurance coverages
18 have been obtained and are in full force; that the County of Fresno, its officers, agents and employees will
19 not be responsible for any premiums on the policies; that such Commercial General Liability insurance
20 names the County of Fresno, its officers, agents and employees, individually and collectively, as additional
21 insured, but only insofar as the operations under this Agreement are concerned; that such coverage for
22 additional insured shall apply as primary insurance and any other insurance, or self-insurance, maintained
23 by COUNTY, its officers, agents and employees, shall be excess only and not contributing with insurance
24 provided under CONTRACTOR's policies herein; and that this insurance shall not be cancelled or changed
25 without a minimum of thirty (30) days advance, written notice given to COUNTY.
26 In the event CONTRACTOR fails to keep in effect at all times insurance coverage as herein
27 provided, the COUNTY may, in addition to other remedies it may have, suspend or terminate this
28 Agreement upon the occurrence of such event.
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1 All policies shall be issued by admitted insurers licensed to do business in the State of
2 California, and such insurance shall be purchased from companies possessing a current A.M. Best, Inc.
3 rating of A FSC VII or better.
4 11.AUDITS AND INSPECTIONS: The CONTRACTOR shall at any time during business
5 hours, and as often as the COUNTY may deem necessary, make available to the COUNTY for examination
6 all of its records and data with respect to the matters covered by this Agreement. The CONTRACTOR
7 shall, upon request by the COUNTY, permit the COUNTY to audit and inspect all of such records and data
8 necessary to ensure CONTRACTOR'S compliance with the terms of this Agreement.
9 If this Agreement exceeds ten thousand dollars ($10,000.00), CONTRACTOR shall be
1 O subject to the examination and audit of the Auditor General for a period of three (3) years after final
11 payment under contract (Government Code Section 8546.7).
12 12.NOTICES: The persons having authority to give and receive notices under this
13 Agreement and their addresses include the following:
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COUNTY
Internal Services Department
Robert W. Bash
Director of Internal Services/
Chief Information Officer
333 W. Pontiac Way
Clovis, CA. 93612
FAX: 559-600-5927
CONTRACTOR
TRANE U.S. INC.
Scott Smillie
4145 Del Mar Avenue
Rocklin, CA. 95677
19 All notices between the COUNTY and CONTRACTOR provided for or permitted under this
20 Agreement must be in writing and delivered either by personal service, by first-class United States mail, by
21 an overnight commercial courier service, or by telephonic facsimile transmission. A notice delivered by
22 personal service is effective upon service to the recipient. A notice delivered by first-class United States
23 mail is effective three COUNTY business days after deposit in the United States mail, postage prepaid,
24 addressed to the recipient. A notice delivered by an overnight commercial courier service is effective one
25 COUNTY business day after deposit with the overnight commercial courier service, delivery fees prepaid,
26 with delivery instructions given for next day delivery, addressed to the recipient. A notice delivered by
27 telephonic facsimile is effective when transmission to the recipient is completed (but, if such transmission is
28 completed outside of COUNTY business hours, then such delivery shall be deemed to be effective at the
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1 next beginning of a COUNTY business day), provided that the sender maintains a machine rec ord of the
2 completed transmission. For all claims arising out of or related to this Agreement, nothing in this section
3 establishes, waives, or modifies any claims presentation requirements or procedures provided by law,
4 including but not limited to the Government Claims Act (Division 3.6 of Title 1 of the Government Code,
5 beginning with section 810).
6 13.GOVERNING LAW: Venue for any action arising out of or related to this Agreement
7 shall only be in Fresno County, California.
8 The rights and obligations of the parties and all interpretation and performance of this
9 Agreement shall be governed in all respects by the laws of the State of California.
10 14.DISCLOSURE OF SELF-DEALING TRANSACTIONS
11 This provision is only applicable if the CONTRACTOR is operating as a corporation (a
12 for-profit or non-profit corporation) or if during the term of the agreement, the CONTRACTOR changes
13 its status to operate as a corporation.
14 Members of the CONTRACTOR's Board of Directors shall disclose any self-dealing
15 transactions that they are a party to while CONTRACTOR is providing goods or performing services
16 under this agreement. A self-dealing transaction shall mean a transaction to which the CONTRACTOR
17 is a party and in which one or more of its directors has a material financial interest. Members of the
18 Board of Directors shall disclose any self-dealing transactions that they are a party to by completing and
19 signing a Self-Dealing Transaction Disclosure Form, attached hereto as Exhibit E and incorporated
20 herein by reference, and submitting it to the COUNTY prior to commencing with the self-dealing
21 transaction or immediately thereafter.
22 15.ENTIRE AG REEMENT: This Agreement constitutes the entire agreement between
23 the CONTRACTOR and COUNTY with respect to the subject matter hereof and supersedes all previous
24 Agreement negotiations, proposals, commitments, writings, advertisements, publications, and
25 understandings of any nature whatsoever unless expressly included in this Agreement. In the event of any
26 inconsistency in interpreting the documents which constitute this Agreement, the inconsistence shall be
27 resolved by giving precedence in the following order of priority: (1) the text of this Agreement (excluding any
28 Exhibits); and (2) Exhibits A, B, C, and D. as applicable.
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1 IN WITNESS WHEREOF , the parties hereto have executed this Agreement as of the day and year
2 first hereinabove writte n.
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Scott Sm Ii , Assisstant Secretary 7 l+-----'""'--'------------'----
p rint Name & Title
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4 145 Del Mar Avenue
Rocklin, CA. 95677
Mailing Add ress
FOR ACCOUNTING USE ONLY:
ORG No.: 8935
Account No.: 7205
Requisition No:
Fund : 1045
Subclass: 10000
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Chairperson of the Board of Supervisors
of the County of Fresno
ATTEST:
Bernice E . Seidel
Clerk of the Boa rd of Superviso rs
County of Fresno , State of California
By :
Deputy
Exhibit A
SC.HEb.ULED
..,. . . - - . . ._
L--•---_..•,_• ____ __ __ _ •-_SERVICE· AGREEMEN·T • - ' -- . � ..,___--:--.; ....--,-- --=- ... -
Trane Office
Trane U.S. Inc. dba Trane
Trane Representative
Chan Kim
Cell: (559) 647-2970
Proposal ID
2434650
Service Contract Number
Contact Telephone Number for
Service
(866)630-0975
February 22, 2018
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Company Name
County of Fresno
4590 E Kings Canyon
FRESNO, CA 93702
e TRANE
EXECUTIVE SUMMARY
Exhibit A I�� r--�.a�
This Scheduled Service Agreement from Trane offers an exclusive approach to
planned maintenance: It is grounded in worldwide expertise. Delivered locally by
our own factory trained technicians. And provided according to your needs.
Under this service agreement, you will hand off the responsibilities for planning,
scheduling and managing routine maintenance to Trane. You will have a team of
true professionals keeping your HVAC equipment running efficiently and
reliability.
As an HVAC service provider, Trane offers many advantages:
•Confidence that your HVAC equipment is being cared for according to
OEM best practices for both frequency and procedures
•Priority service, available 24-hours a day, giving your facility precedence
during urgent situations
•Advanced diagnostic technologies, allowing our technicians to analyze
system performance more comprehensively, so they can identify and
correct a broader set of conditions
Protect your bottom line. Proper maintenance can save an estimated 12 to 18
percent of your budget compared to a run-to-fail approach. This service
agreement will help you capture those savings. (FEMP) O&M Guide 2010
-- --
·E NVIRONMENTAL
PRACTICE S
---- -
CONSISTENT
PROCESSES
----
SAFETY
! ET'S GO BEYOND™
ll
FOCUSED ON BE·TTER,_ I
, __ BUILDIN.GS, ..• I -.
When it comes to service
effectiveness, experience
matters. No other provider
has more experience than
Trane.
•100+ years of
system and
equipment
experience
•35+ years in
building automation
systems (BAS)
•20+ years in energy
services
Trane procedures for
handling refrigerant are
compliant with federal
and state regulations.
All Trane technicians
follow documented
processes ensuring
uniform service delivery.
Trane incident rates
(OSHA) are consistently
50 to 70 percent below
industry averages.
You will have a
consistent group of
Trane employees
dedicated to your
account.
THE WARRANTY PERIOD
During the Trane Limited Equipment Warranty period, service interactions give your Trane team additional sightlines into
equipment performance. Equipment anomalies are more likely to be detected, and resolved, within the warranty period. Any
warranty issues found during routine maintenance or service calls will be reported to you immediately.
ADDITIONAL SUPPORT
Trane offers a wide range of maintenance and repair services beyond the scope of this service agreement. Ask your Trane
representative for details.
Exhibit A
I SCOPE OF SERVICES - STANDARD INCLUSIONS
ANY HVAC SYSTEM IS ONLY AS STRONG AS ITS INDIVIDUAL MECHANICAL
COMPONENTS
This service agreement with Trane protects and enhances full system functionality by ensuring that components are well
maintained and functioning to OEM standards. And it is tailored to your needs. The following are the standard inclusions of your
service agreement:
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L��ANE _s��-EDULED MAINTENANCE __ _--�
Factory authorized Trane service technicians perform all periodic
maintenance, following OEM standards, to keep HVAC and BAS
equipment running optimally and prevent unplanned downtime. Trane
assumes all responsibilities for planning, scheduling and managing
routine maintenance on Trane HVAC equipment and other brands.
Advantages:
•Trust one assigned maintenance team for all HVAC equipment
brands
•Receive consistent service outcomes through proprietary Six
Sigma maintenance procedures
•Save money compared to ad-hoc service calls
Implementation:
•Technician visits are scheduled in advance
•Service is completed during normal business hours
•Basic supplies, such as grease, cleaning solvents and wiping cloths, are included in the annual fee
Exhibit A
REFRIGERANT MANAGEMENT
US Environmental Protection Agency (EPA) has placed in effect
more stringent regulations on refrigerant management and
reporting in 2017. Section 608 of the Clean Air Act prohibits the
knowing release of refrigerant during the maintenance, service,
repair, or disposal of air-conditioning and refrigeration equipment.
The EPA requires proper refrigerant management practices by
owners and operators of refrigeration and air-conditioning
systems, all servicing technicians and others. The Clean Air Act
requires owners to maintain records of refrigerant usage and
leak rates for each air-conditioning or refrigeration appliance
with refrigerant charge greater than 50 lbs. and for disposal of
units between 5 and 50 lbs. of refrigerant. These records
must be maintained for 3 years and be directly accessible if audited by the EPA. This brief summary of
Section 608 of the Clean Air Act is provided for informational purposes only and is not for the purpose of
providing legal advice. You should contact your attorney to obtain advice with respect to the application
of Section 608 of the Clean Air Act to your business.
Trane Technicians are Universally certified (the highest level possible) to service, manage, and document your refrigerant and
are knowledgeable of applicable law and time constrains to repair leaks. Trane Technicians track all refrigerant in all
equipment serviced regardless of appliance size.
When a customer has all their refrigerant work performed by a Trane technician -Trane Refrigerant Management software
maintains complete record of refrigerant transactions and appliance leak rates. Refrigerant reports provided by Trane will
contain the information to satisfy EPA record keeping requirements.
Advantages:
•Real time reporting of refrigerant leak rate informs proactive decisions
•Stay in compliance with state and federal regulations
•Provide acceptable documentation to authorities during audits
•Maintain company environmental standards
•Detect potential refrigerant leaks before equipment damage occurs
Implementation:
•Technicians collect refrigerant information for covered equipment during onsite visits
•Refrigerant data and technician activity are entered into the Trane Refrigerant Management System
•Refrigerant Usage Reports are generated according to your needs
TRANE LABORATORY ANALYSIS I
Exhibit A
Trane Laboratory Analysis tests system fluids for contaminants and other physical characteristics and trends. Conditions
indicating sub-optimal HVAC system performance are identified before issues become critical.
Advantages:
•Head off equipment failures and unplanned downtime
•Identify long-term equipment performance trends
•Gain definitive insights through Trane experience and expertise
Implementation:
•Samples collected by Trane technicians during maintenance as stated in this agreement
•Laboratory analysis of oil, absorption solutions and refrigerants
•Consistent testing according to Trane best-practice protocols year after year
Exhibit A
I HVAC EQUIPMENT COVERAGE
The following "Covered Equipment" will be serviced at Fresno Co unty:
Equipment Manufacturer Model Number
JJC Centrifuqal Chiller Trane CVHF091FA2
JJC Centrifuqal Chiller Trane CVHF091FA2
JJC Centrifuqal Chiller Trane CVHF091FA2
Main Jail Centrifuqal Chiller Trane CVHE050
Main Jail Centrifuqal Chiller Trane CVHE050
South Jail Centrifuqal Chiller Trane CVHE050
South Jail Centrifugal Chiller York YT A2 B 1 B2 -CG F
Plaza Centrifugal Chiller Trane CVHE050
Description
Centrifugal Annual Inspection (Service 2)
Centrifugal Operational Quarterly Inspection (Service 3)
Serial Number
L04F02634
L04F02639
L04F02640
L01H10047
L01H10041
L95C03485
YNXM639725
L94L11242
Quantity Per Year
1
3
Equipment Manufacturer Serial Number
JJC Coolinq Towers BAC 4028736
Description
Annual Mechanical-Draft Cooling Tower Inspect and Clean (1 Cell) (Service 1)
Quarterly Mechanical-Draft Cooling Tower (1 Cell) (Service 4)
Quantity Per Year 1
3
Exhibit A
CUSTOMER SERVICE FLOWS
The following Customer Service Flows provide additional service descri ption detail for Covered Equipment. Note: There may be
differences per the agreement in the work being performed between sites and the equipment on those si tes. This section clarifies
differences in the work being performed between sites and the equipment on those sites:
Service 1: Annual Mechanical-Draft Cooling Tower Inspect and Clean (1 Cell)
Description
•Inspect External Condition Of Tower
•Visual Inspection Of Mechanical Operating Unit
•Verify Water Level
•Tower Upper And Lower Basin Inspection And Clean
•Check Condition Of Gear Box
•Fan Check For Cooling Tower
•Cooling Tower Motor Check And Lube
•Basin Heater Inspection On Cooling Tower
Service 2: Centrifugal Annual Inspection
Description
•Customer Notification
•Initial Site Inspection
•Review Diagnostics
•Review Purge Report
•Oil Level And Temperature Check
•Oil Analysis Per Circuit
•Lock Out Tag Out Units with Potentially High or Medium Voltage Starters
•Purge Maintenance And Operation•Purge Plus Expiration Date Check (High Performance)
•Vane Linkage And Oil Valve Lubrication
•Centrifugal Oil Filter Change
•Condenser Tube Brushing Including Head Removal•Open Starter Panel Door(s)
•Compressor Starter Inspection - Centrifugal
•Starter Maintenance and Inspection -Rockwell AFDE
•Meg Compressor Motor With AFD
•Close Starter Panel Door(s)
•Control Panel Electrical Inspection - Centrifugal
•Control Panel Calibration Check
•Low Temperature Sensor Calibration
•Drain Rupture Disc Vent Line
•Remove Lock Out Tag Out and Restore Power for Units with High or Medium Voltage Starters
•Pre-Start Chiller Check
•Start Chiller
•Manual Log With Electronic Device
Exhibit A
Service 3: Centrifugal Operational Quarterly Inspection
Description
•Customer Notification
•Initial Site Inspection
•Review Diagnostics
•Review Purge Report
•Oil Level And Temperature Check
•Lock Out Tag Out Units with Potentially High or Medium Voltage Starters
•Open Starter Panel Door(s)•Starter Maintenance and Inspection -Rockwell AFDE
•Close Starter Panel Door(s)
•Remove Lock Out Tag Out and Restore Power for Units with High or Medium Voltage Starters
•Manual Log With Electronic Device
Service 4: Quarterly Mechanical-Draft Cooling Tower (1 Cell)
Description
•Inspect External Condition Of Tower•Visual Inspection Of Mechanical Operating Unit
•Verify Water Level
•Tower Upper And Lower Basin Inspection Only
•Check Condition Of Gear Box
•Cooling Tower Motor Check And Lube
Exhibit A
I PRICING AND ACCEPTANCE
County of Fresno
4590 E Kings Canyon
FRESNO, CA 93702
Trane Service Agreement
This Service Agreement consists of the pages beginning with the title page entitled "The Agreement," the
consecutively numbered pages immediately following such title page, and includes and ends with the Trane Terms
and Conditions (Service) (collectively, the "Service Agreement" or "Agreement"). Trane agrees to inspect and
maintain the Covered Equipment according to the terms of this Service Agreement, including the "Terms and
Conditions," and "Scope of Services" sections. Trane agrees to give preferential service to Customer over non
contract customers.
Service Fee
As the fee(s) (the "Service Fee(s)") for the inspection and maintenance services described in the Scope of Services
section with respect to the Covered Equipment, Customer agrees to pay to Trane the following amounts, plus
applicable tax, as and when due.
Contract Year Annual Price Quarterly Price Payment Term
Year 1 $71,128.00 $17,782.00 Quarter
Year 2 $73,972.00 $18,493.00 Quarter
Year 3 $76,932.00 $19,233.00 Quarter
Year 4 $80,008.00 $20,002.00 Quarter
Year 5 $83,208.00 $20,802.00 Quarter
DA one-time 3.00 % discount is offered for full payment of 1 year(s) in advance of the commencemen t of the
Service Agreement. Invoice would be issued at start of the Agreement and is due net 15 days from date of invoice.
The discount would be 2,133.84 USO if this option is selected. Tax will be calculated based upon the pre
discounted price. The discount for advance payment is not applicable to credit card transactions. Please check the
box for this option.
In addition to any other amounts then due hereunder, if this Agreement is terminated or cancelled prior to its
scheduled expiration, Customer shall pay to Company the balance of any amounts billed to but unpaid by Customer
and, if a "Service Project" is included in the Agreement, the Cancellation Fee set forth in "Exhibit A" Cance llation
Schedule attached hereto and incorporated herein, which Cancellation Fee represents unbilled labor, non-labor
expenses and parts materials and components. Subject only to a prior written agreement signed by Trane, payment
is due upon receipt of invoice in accordance with Section 4 of the attached Terms and Conditions.
Term
The Initial Term of this Service Agreement is 5 years, beginning on agreed upon date. However, Trane's obligation
under this Agreement will not begin until authorized representatives of Trane and Customer have both signed this
Agreement in the spaces provided below.
Following expiration of the initial term 5 years from the agreed upon start date, this Agreement shall renew on an
agreed upon date (the "Renewal Term") until terminated as provided herein. If you do not want to renew this
Agreement for the Renewal Term, please notify Trane by telephone or by U.S. mail prior to the expiration date set
forth in the preceding sentence. If any questions arise regarding this Service Agreement or how to cancel this
Agreement, Trane can be reached either by telephone at (559) 647-2970.
TIIAIIE.
Building Services
May 25, 2017
Josh Noel
County of Fresno
4590 E Kings Canyon
FRESNO, CA 93702 U.S.A.
Exhibit B
WE MAKE BUILDINGS WORK BETTER FOR UF£,.
Trane Fresno 3026 N Business Park Ave, Ste 105 FRESNO, CA 93727 Phone: (559) 250 8960
Site Address:
Fresno Co Juvenile Justice 712
3333 East American Avenue
FRESNO, CA 93725
United States
Project Name: Fresno County Juvenile Justice Facility, Adaptiview Upgrades
Trane AdaptiView ™ Display Upgrade for CenTraVac rM Chiller
We are pleased to offer you this proposal for the AdaptiView ™ Display Upgrade for your CenTraVac ™ sy stem.
Services will be performed using Trane's Exclusive Service Procedure to ensure you get full benefit of our
extensive service experience, coupled with the distinct technical expertise of an HVAC Equipment
manufacturing leader. Our innovative procedure is environmentally and· safety conscious, and aligns expectation
of work scope while providing efficient and productive delivery of services.
The new Trane AdaptiView chiller control system combines new color graphic operator interface with advanced
processing and communications capability to enhance the usability and functionality of your chiller system. It
also allows open protocols for direct communication with other building control systems. By giving a better view
into a chiller's inner workings, Tracer ™ AdaptiView chiller control helps keep building occupants cool and critical
processes operational.
An added benefit of the AdaptiView control family is that it allows our service technicians to use our newest
generation of laptop computer based service tools when working on your chiller. This Unit controller will allow
you to see when the chiller is having multiple control issue. In the years to come, you will see how these tools
will improve the speed of chiller diagnosis and repair work. It will also provide you with better records -logging
of our work and your equipment'��p.erf_o _rm_a.n.c .e •. -------------
,u'
o-• ,-- ···-·--·. �• tut ____ , ___ ..... , ....
Exhibit B
Proposal
We are p leased to o er you this proposal for performance of the followinq Services for the Equipment lis ff
Equipment Qty Manufacturer Model Number Serial Number
Chiller 1 Trane CVHF091 L04F02634
Chiller 1 Trane CVHF091 L04F02639
Unit Controls Upgrade Proposal
ted.
The conversion of existing Trane CenTraVac ™ chiller control processor and operator interface to the current
production Tracer ™ CenTraVac AdaptiView ™ display and control system.
Scope of Service
•Inspection of chiller to validate operating condition*. Recording present chiller DynaView ™
operating configuration and logged data.
•Removal and salvage of existing control panel door and door mounted CenTraVac DynaView chiller
controller.
•Installation of new control panel door, CenTraVac UC800 chiller controller, and power supply.
•Installation of spring loaded mounting arm and AdaptiView color graphic operator display.
•Use of Trane service tool to reformat of existing chiller data into AdaptiView format and download to
new chiller control.
•Startup and logging of the chiller.
•Operator training of usage and features of new control system.
* Any additional repairs will be brought to your attention, quoted separately, and will be done only
following your approval.
Warranty
Standard Warranty -Our warranty is five year parts and labor. Please refer to the attached Terms and
Conditions.
Exclusions
•Trane open protocol hardware and its installation and or interface with building systems is proposed
separately unless documented below.
Unit Controls Upgrade Proposal
The conversion of existing Trane CenTraVac ™ chiller control system to the current production Tracer ™
CenTraVac AdaptiView ™ panel and control system.
Scope of Service
•Inspection of chiller to validate operating condition*. Recording present chiller operating
configuration and logged data.
•Removal and salvage of existing chiller control panel.
•Installation of new Trane AdaptiView control panel and renovation of chiller starter to AdaptiView
starter control.
•Installation of new temperature sensors, pressure transducers and pluggable connectors.
•Installation of spring loaded mounting arm and AdaptiView color graphic operator display.
•Use of Trane service tool to configure AdaptiView chiller controller for proper operation.
•Startup and logging of the chiller.
•Operator training of usage and features of new control system.
Exhibit B
Standard Features -AdaptiView ™ Panel Upgrade
General
The Tracer ™ AdaptiView ™ Upgrade Chiller Controller is a pre-packaged upgrade kit designed for existing
chillers. The AdaptiView kit provides Trane® Tracer AdaptiView chiller control and has standard communication
capability for Trane.
Control Function
The Tracer AdaptiView system has the following control functions;
•Smart compressor startup and shutdown sequence
•Oil pump control
•Inlet guide vane actuator
•Loss of flow in condenser or evaporator
•High condenser pressure limit
•High pressure cutout
•Evaporator fluid temperature cutout
•Evaporator refrigerant temperature limit
•Evaporator leaving fluid temperature control
•Current limit control/Demand limit input
•Condenser limit control
•Automatic chilled water set point reset
•Constant entering fluid temperature control
•Ability to control chilled water set point with varying water flow
•Chiller startup automatic soft-loading•Smart chiller auto-restart
•Remote BAS set point control
•Remote BAS enable/disable
•Pump start/stop output relays
•Cooling water
•Chilled Water
•Oil heater set point control
Exhibit B
Monitoring Functions
The Tracer AdaptiView has the following monitoring functions;
Temperature -Standard
•Evaporator approach temperature
•Evaporator entering water temperature
•Evaporator leaving water temperature
•Condenser approach temperature
•Condenser entering water temperature
•Condenser leaving water temperature
•Oil tank temperature
•Saturated evaporator refrigerant temperature
•Saturated condenser refrigerant temperature
Pressure -Standard
•Evaporator refrigerant pressure (derived) psia
•Condenser refrigerant pressure (derived) psia•Oil tank pressure psia
•Oil pump discharge pressure psia
•Differential oil pressure (derived) psid
Control inputs -Standard
•Setpoint source: front panel
•Chilled water reset based on return water temperature
•External chiller Auto-Stop
•External chiller emergency Stop
Chiller associated -Standard
•Compressor motor starts
•Compressor motor running hours•Current, phase current
•Voltage, L 1, L2, L3
•Compressor motor kW
•Power factor
•Compressor motor % RLA by phase
Exhibit 8
Pricing and Acceptance
Price Each Chiller: ............................................................................................ $19,450.00 uso
Total Price for Both Chillers: ............................................................................ $34,000.00 USD
Clarifications
1. Price includes applicable sales taxes.
2.Any service not listed is not included.
3.Work will be performed during normal Trane business hours.
4.Estimated Completion time of 3 days per machine.
I appreciate the opportunity to earn your business, and look forward to helping you with all of your service
needs. Please contact me if you have any questions or concerns.
Colm McEvilly
Energy Management and HVAC Services
Mobile: 559.250.8960
Tech Scheduling: 916 577 1142
Toll Free After Hours Service: 866.630.0975
3026 North Business Park Ave. Suite 104 Fresno, CA 93727
E-mail: colm.mcevilly@trane.com
•7RANE' ull.DlnaADVAnTAGE"
This proposal is valid 30 days from May 25, 2017.
This agreement is subject to Customer's acceptance of the attached Trane Terms and Conditions -
Quoted Service.
Submitted By: Colm Paul McEvilly
CUSTOMER ACCEPTANCE
Authorized Representative
Printed Name
Title _______________ _
Purchase Order ___________ _
Acee tance Date
Proposal Date: May 25, 2017
TRANE ACCEPTANCE
Trane Canada ULC
Authorized Representative
Title
Signature Date
License Number:
Exhibit C
• TRANE"Trane Fresno
3026 N Business Park Aver
Suite 104
Fresno, CA 93727
Phone# 559 / 271-4625
Fax# 5 866 / 733-1486
TRANE SERVICE FIELD QUOTATION
Job Number _________ ( Issued by Service Coordinator)
Date: 6.6.17
Project: Replace Cooling towers fan belts
Customer: Fresno County Juvenile Justice
Location: 3333 East American Ave, Fresno CA 93725
Bill to:
Customer Contact: ..:D:.;;a"-'n'--'M'-"i:.;;lle.:..:r ________________ _
Trane is pleased to offer you this proposal for the following services:
Scope of work to be performed:
Replace fan belts on 3 cooling towers. This includes a long day for installation.
Our Price for this scope of work is .......................................................... .
Notes:
$2,797.00
1.Work to be performed during normal working hours Monday -Friday 8:00 AM - 4:30 PM exclusive of
holidays unless overtime is specified in the above scope of work
2.Any service not listed is not included in this quotation
3.All work performed is in accordance with Trane's Standard Terms & Conditions (copy attached)
4.This quotation is valid for 1 0 days from above date of quote
5.If this proposal is not accepted by the customer, all diagnostic costs will be invoiced separately.
Submitted by Trane Service Technician: Bruno Junnila
Work Authorized and price accepted by Customer Representative:
Date of Acceptance:
Exhibit D
•TRANE.Trane Fresno
3026 N Business Park Aver
Suite 104
Fresno, CA 93727
Phone# 559 / 271-4625
Fax# 5 866 / 733-1486
TRANE SERVICE FIELD QUOTATION
Job Number _________ ( Issued by Service Coordinator)
Date: 7/26/2017
Project: Repalce cooling towers basin flanges
Customer: Fresno County Juvenile Justice
Location: 3333 East American Ave, Fresno CA 93725
Bil/to:
Customer Contact: Dan Miller ----------------------
Trane is pleased to offer you this proposal for the following services:
Scope of work to be performed:
Replace basin flange on 3 cooling towers. This quote includes 3 flanges, hardware.gaskets, and installation labor
and operational verification.
Our Price for this scope of work is .......................................................... .$6,766.00
Notes:
1.Work to be performed during normal working hours Monday -Friday 8:00 AM -4:30 PM exclusive of
holidays unless overtime is specified in the above scope of work
2.Any service not listed is not included in this quotation
3.All work performed is in accordance wiih Trane's Siandard Terms & Condiiions (copy aiiached)
4.This quotation is valid for 10 days from above date of quote
5.If this proposal is not accepted by the customer, all diagnostic costs will be invoiced separately.
Submitted by Trane Service Technician: Bruno Junnila
Work Authorized and price accepted by Customer Representative:
Date of Acceptance:
Exhibit E
SELF-DEALING 1RANSACTION DISCLOSURE FORM
In order to conduct business with the County of Fresno (hereinafter referred to as "County"), members
of a contractor's board of directors (hereinafter referred to as "County Contractor"), must disclose any
self-dealing transactions that they are a party to while providing goods, performing services, or both
for the County. A self-dealing transaction is defined below:
"A self-dealing transaction means a transaction to which the corporation is a party and in which one or
more of its directors has a material financial interest"
The definition above will be utilized for purposes of completing this disclosure form.
INSTRU CTIONS
(1)Enter board member's name, job title (if applicable), and date this disclosure is being made.
(2)Enter the board member's company/agency name and address.
(3)Describe in detail the nature of the self-dealing transaction that is being disclosed to the
County. At a minimum, include a description of the following:
a.The name of the agency/company with which the corporation has the transaction; and
b.The nature of the material financial interest in the Corporation's transaction that the
board member has.
(4)Describe in detail why the self-dealing transaction is appropriate based on applicable
provisions of the Corporations Code.
(5)Form must be signed by the board member that is involved in the self-dealing transa ction
described in Sections (3) and (4).
(1)Company Board Member Information:
Name: Date:
Job
Title:
(2)Company/Agency Name and Address:.
(3)Disclosure (Please describe the nature of the self-dealing transaction you are a party to):
(4)Explain why this self-dealing transaction is consistent with the requirements of Corporations
Code 5233 (a):
(5)Authorized Signature
Signature: I I Date: I