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Resolution No. 17-135-1
FIRST AMENDMENT TO AGREEMENT
THIS FIRST AMENDMENT TO AGREEMENT (hereinafter "Amendment") is made and
3 entered into this 1st day of May, 2018, by and between COUNTY OF FRESNO, a Political
4 Subdivision of the State of California, Fresno, California (hereinafter "COUNTY"), and
5 MENTAL HEALTH SYSTEMS, a California corporation, whose address is 9465 Farnham
6 Street, San Diego, California, 92123, (hereinafter "CONTRACTOR").
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WITNESSETH:
WHEREAS, COUNTY and CONTRACTOR entered into Agreement No. 17-135, dated
9 the 25 th day of April, 2017 (hereinafter "Agreement"), pursuant to which CONTRACTOR
IO agreed to create and provide safe, affordable housing for COUNTY'S Department of
11 Behavioral Health (DBH) clients; and
12 WHEREAS, CONTRACTOR has successfully provide housing for DBH clients
13 pursuant to the terms and conditions of Agreement No. 17-135; and
14 WHEREAS, COUNTY and CONTRACTOR now desire to amend the Agreement to
15 increase compensation to CONTRACTOR from COUNTY for additional rental unit capacity
16 and rental unit security deposits.
17 NOW, THEREFORE, for good and valuable consideration, the receipt and adequacy of
18 which is hereby acknowledged, COUNTY and CONTRACTOR agree as follows:
19 1. That Section 4 of the Agreement, located on page 3, line 12 beginning with the
20 word "COUNTY" through page 4, line 3 ending with the number "$2,338,698.00", is deleted
21 and replaced with the following:
22 "COUNTY shall compensate CONTRACTOR for CONTRACTOR's actual
23 expenditures made in performance of this Agreement that are set forth in Revised Exhibit B -
-attached hereto and incorporated herein by this reference.
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The maximum compensation paid by COUNTY to CONTRACTOR under this
Agreement shall not exceed the following amounts: (1) For the period May 1, 2017 through
June 30, 2017 Seventy-Nine Thousand, Seventy-Nine and No/100 Dollars ($79,079.00); (2)
For the period July 1, 2017 through June 30, 2018 Five Hundred Ninety-Three Thousand, Six
Hundred Seventeen and No/100 Dollars ($593,617.00); (3) For the period July 1, 2018
through June 30, 2019 Nine Hundred Forty-Five Thousand, Four Hundred Twelve and No/100
Dollars ($945,412.00); (4) For the period July 1, 2019 through June 30, 2020 Nine Hundred
Forty-Five Thousand, Four Hundred Twelve and No/100 Dollars ($945,412.00).
The maximum compensation under this Agreement for each of the two (2)
annual renewal periods shall not exceed the following amounts: July 1, 2020 through June 30,
2021 shall not exceed Nine Hundred Forty-Five Thousand, Four Hundred Twelve and No/100
Dollars ($945,412.00); and July 1, 2021 through June 30, 2022 shall not exceed Nine
Hundred Forty-Five Thousand, Four Hundred Twelve and No/Dollars ($945,412.00).
The total maximum compensation amount under this Agreement shall not
exceed Four Million Four Hundred Fifty-Four Thousand, Three Hundred Forty-Four and
No/100 Dollars ($4,454,344.00).”
2. That existing COUNTY Agreement No. 17-135 “Exhibit A” shall be amended to
include additional funding required for increased rental unit capacity as well as funding
required for rental unit security deposits to be provided by CONTRACTOR during FY 2017-18
and subsequent annual agreement periods and shall be renamed “Revised Exhibit A,” a copy
of which is attached hereto and incorporated by this reference.
3. That existing COUNTY Agreement No. 17-135 “Exhibit B” shall be amended to
reflect budget line item increases required for increased rental unit capacity and rental unit
security deposits during FY 2017-18 and subsequent annual agreement periods and shall be
renamed “Revised Exhibit B,” a copy of which is attached hereto and incorporated by this
reference.
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COUNTY and CONTRACTOR agree this Amendment is sufficient to amend the
Agreement and, that upon execution of this Amendment, the Agreement and this Amendment
together shall be considered the Agreement.
The Agreement, as hereby amended, is ratified and continued. All provisions, terms,
covenants, conditions and promises contained in the Agreement and not amended herein
shall remain in full force and effect. This Amendment shall be effective upon execution.
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EXECUTED AND EFFECTIVE as of the date first above set forth .
2 CONTRACTOR
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MENTAL HEALTH SYSTEMS
James C. Callaghan, Jr.
7 Print Name & Title
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COUNTY OF FRESNO
Sal uln
Cha n o--~oard of Supervisors of
President & CEQhe County of Fresno
ATTEST:
Bernice E. Seidel
Clerk to the Board of Supervisors
County of Fresno , State of Cal ifornia
By: ~~s}»p
Depu ty
PLEASE SEE ADDITIONAL SIGNATURE
PAGE ATTACHED
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Revised Exhibit A
Page 1 of 8
MASTER LEASE HOUSING PROGRAM
SCOPE OF WORK
CONTRACT SERVICES: Master Lease Housing Program
CONTRACT TERM: May 1, 2017 – June 30, 2020, and
2 one-year agreement renewal options
NUMBER OF CLIENTS: Maximum of 50 leased units in FY 2017-18.
Maximum of 75 leased units in four (4) remaining FYs.
CONTRACT MAXIMUM: Fiscal Year Contract Annual Maximum
2016 – 17 (2 months) $ 79,079
2017 - 18 $ 593,617
2018 - 19 $ 945,412
2019 - 20 $ 945,412
2020 - 21 $ 945,412
2021 - 22 $ 945,412
Total Contract Maximum $ 4,454.344
PROJECT DESCRIPTION
The County of Fresno, on behalf of the Department of Behavioral Health (DBH), Mental
Health Services Act (MHSA), Community Services and Supports (CSS) / General
System Development (GSD) component, is providing funding through this Agreement to
increase the capacity of affordable, stable, accessible housing for DBH clients/families
living with a serious mental illness that are homeless or at-risk of homelessness. The
DBH understands housing stability promotes resiliency and recovery for individuals living
with a mental illness. This understanding is the foundation of the Master Lease Housing
program. Under this Agreement, DBH desires to ensure Contractor (Mental Health
Systems) provides master lease housing services that meet the needs of DBH as
defined in the RFP #17-028, and MHS’ Response to the RFP.
TARGET POPULATION
MHS master leased units will be made available to clients certified by the DBH as
eligible for the Master Lease Housing program. Client rents shall be no more than 30%
of their total monthly income which will be collected from the client by MHS. Clients will
be individuals and/or families described within the California Welfare and Institutions
Code Section 5600.3., which includes adults living with a serious mental illness or
Revised Exhibit A
Page 2 of 8
seriously emotionally disturbed children under the age of 18, whose behavioral
functioning may interfere with primary activities of daily living. MHS will rely solely on the
DBH for client referrals to the Master Lease Housing program. Clients referred to the
program will be actively engaged in supportive services that support the client in their
wellness and recovery. Clients will also be assigned to a case manager that will assist
the client in maintaining their tenancy in the program. DBH clients referred to the
program will be subject to MHS standard application and screening processes which
must comply with all Fair Housing Laws and Regulations.
CONTRACTOR RESPONSIBILITIES:
MHS shall be responsible for the following (and as provided and described in MHS
Response to RFP # 17-028):
1.Contractor shall provide up to a maximum of 50 leased units for DBH
clients/families during the first year of this Agreement in accordance with all
federal, state and local Fair Housing Laws/Regulations; State of California
Landlord and Tenant Laws; and the Mental Health Services Act. Contractor
shall provide up to a maximum of 75 units during the remaining annual periods
of this Agreement (July 1, 2018 through June 30, 2019; July 1, 2019 through
June 30, 2020; July 1, 2020 through June 30, 2021; and July 1, 2021 through
June 30, 2022. .
2. Contractor shall ensure all leased units to DBH clients will be fully furnished, as per
Exhibit C of Contractor’s Response to RFP # 17-028.
3. Contractor shall make every effort to maximize utilization of existing leased
housing units in the city of Fresno as well as a percentage of units within the rural
cities/locations of Fresno County.
4. Contractor shall be responsible for negotiating all terms/conditions and executions
of all leases with property owners to ensure leased units are available to DBH
clients.
5.Contract shall ensure any and all rents due to property owner for leased units are
paid to property owner as per lease payment terms and requirements.
6. Contractor shall be responsible for negotiating all terms/conditions and executions
of all sub-leases to DBH clients of Contractors leased units from property owners.
Sub-leases shall include: tenant name, name of family members, address of unit,
term of the lease, security deposit arrangement, client’s monthly rent responsibility,
Revised Exhibit A
Page 3 of 8
utility arrangements, property rules, conditions of lease violation, lease termination
provisions, and leased unit fully furnished.
7. Contractor shall advocate on behalf of DBH client to ensure the client has sufficient
information and knowledge of tenant rights as per Fair Housing laws. Contractor
shall engage clients to inquire as to the client’s needs and concerns related to their
housing.
8. Contractor shall encourage DBH clients to request Reasonable Accommodation to
ensure accommodations are provided in a timely manner. Contractor shall
advocate and ensure DBH client is provided with representation as needed to
ensure reasonable accommodations are provided as needed.
9. Contractor shall assist DBH client with any and all housing subsidy applications for
which the client may be eligible, i.e, Section 8 voucher, etc. Contractor staff shall
be trained to assist client with any and all benefits for which the client may be
eligible, i.e., Social Security Disability, etc.
10. Contractor shall provide trained staff. Contractor’s housing staff assigned to the
Master Lease Housing program shall be trained in “Housing Quality Standards
(HQS)” to ensure each leased inspected unit is decent, safe, sanitary and
affordable to DBH clients as per HQS guidelines.
11. Contractor shall ensure units to be leased to DBH clients, and subsidized with
MSHA funds, will be at Fair Market Rent (FMR), and that the leased units meet the
“rent reasonable” test to be performed annually to ensure compliance with FMR as
published each year by HUD for Fresno County. During this Agreement, on an
annual basis, Contractor shall perform “rent reasonableness” to ensure
compliance with FMR so that client rents to not exceed annual FMR.
12. Contractor shall maintain electronic systems (Occupancy Ledger – O/L) to track
and maintain status of various types of leased unit and client (tenant) information
such as but not limited to, leases, lease payments, sub-leases to clients, tenancy
status, security deposits collected and client rents collected.
13. Contractor shall perform client income re-certifications or income adjustments
annually to ensure client rents do not exceed 30% of a client’s monthly income.
Contractor shall ensure all client rent calculations are in compliance with MHSA
guidelines.
14. Contractor shall provide and/or coordinate maintenance staff for routine unit
maintenance and repair. Contractor’s maintenance staff shall respond to
emergency after-hours maintenance requests made by clients, examples include:
Revised Exhibit A
Page 4 of 8
flooding/water leaks, clogged toilets/sinks, smell of gas, structural damage, lack of
heat or water, and safety issues such as broken glass or windows.
15. Contractor shall ensure leased property owners/property managers adhere to
habitability standards and complete major maintenance and repairs. In the event
an incident occurs within a leased unit resulting in the leased unit becoming
uninhabitable by the client, Contractor will provide alternative, emergency housing
for the client.
16. Contractor shall oversee the eviction process of clients if necessary.
17. Contractor shall work collaboratively with DBH clients and DBH supportive service
staff. Contractor’s full time Housing Specialist shall work directly with clients and
DBH supportive services staff to assist clients in maintaining their leased unit and
remaining compliant with the terms of their sub-lease with Contractor.
18.County shall be responsible for rental security deposits for County clients housed
in Contractor’s “New Starts” program.
During the period of July 1, 2017 through June 30, 2018, County shall make
available security deposits to Contractor in the amount of Five Hundred and
no/100 dollars ($500.00) for up to thirty (30) DBH clients residing in Contractor’s
“New Starts” program. In no event shall funding for security deposits during July
1, 2017 through June 30, 2018 exceed Fifteen Thousand Dollars and no/100
dollars ($15,000).
During the period of July 1, 2018 through June 30, 2019, County shall make
available security deposits to Contractor in the amount of Five Hundred and
no/100 dollars ($500.00) for up to fifty (50) DBH clients residing in Contractor’s
“New Starts” program. In no event shall funding for security deposits during July
1, 2018 through June 30, 2019 exceed Twenty Five Thousand Dollars and
no/100 dollars ($25,000).
During the period of July 1, 2019 through June 30, 2020, County shall make
available security deposits to Contractor’s in the amount of Five Hundred and
no/100 dollars ($500.00) for up to fifty (50) DBH clients residing in Contractor’s
“New Starts” program. In no event shall funding for security deposits during July
1, 2019 through June 30, 2020 exceed Twenty Five Thousand Dollars and
no/100 dollars ($25,000).
During the period of July 1, 2020 through June 30, 2021, County shall make
available security deposits to Contractor in the amount of Five Hundred and
no/100 dollars ($500.00) for up to fifty (50) DBH clients residing in Contractor’s
“New Starts” program. In no event shall funding for security deposits during July
1, 2019 through June 30, 2020 exceed Twenty Five Thousand Dollars and
no/100 dollars ($25,000).
Revised Exhibit A
Page 5 of 8
During the period of July 1, 2021 through June 30, 2022, County shall make
available security deposits to Contractor in the amount of Five Hundred and
no/100 dollars ($500.00) for up to fifty (50) DBH clients residing in Contractor’s
“New Starts” program. In no event shall funding for security deposits during July
1, 2019 through June 30, 2020 exceed Twenty Five Thousand Dollars and
no/100 dollars ($25,000).
Such security deposits shall be available to Contractor for purposes of repair
expense for damages caused to Contractor’s New Starts housing units as the
result of County clients during individual tenant occupancy. Upon itemized
invoices received from Contractor for damage caused by County tenants, County
will reimburse Contractor for such expense. Only those damages caused by
County clients will be eligible for reimbursement from County to Contractor
(example: torn rugs, damaged walls, etc.). County client security deposit funds
shall not be applied towards needed repairs for usual or normal wear and tear
(broken faucet, leaky toilet, etc.), or to comprehensive systems serving
Contractor’s New Starts housing developments (HVAC system, etc,). Such
repairs/expenses will be the responsibility of the Contractor.
19. Contractor shall develop, maintain and utilize a Policy & Procedures Guide (PPG)
for the Master Lease Housing program to serve as a guide to: who does what;
when and how often it is done; available resources to get it done; and
forms/documents required. The PPG will outline the performance of critical
functions such as emergency on-call systems and how to respond to crisis
situations. The PPG will be routinely reviewed and revised throughout the term of
the Agreement. The PPG will include, but not be limited to, the following:
•Lease Application
•Eligibility Criteria
•Lease Term
•Rent Schedule
•Collection of Rent Payments
•Notification of Past Due Rent
•Hours of Operation
•Crime Free Lease Addendum
•Pet Policy
Revised Exhibit A
Page 6 of 8
• Deposit Policy
• Parking
• Furnishings
• Pest Control
• Utilities
• Compliance
• Property
• Entering Leased Units
• Record Keeping
20. Contractor shall address cultural and linguistic competency within the Master
Lease Housing program. All services provided by Contractor to the Master Lease
Housing program will be in accordance with the Contractor’s Cultural Competence
Plan (CCP) and Culturally Competent Clinical Practice Standards. Contractor’s
staff assigned to the Master Lease Housing program shall attend the DBH Cultural
Competency Training.
OUTCOME REPORTING REQUIREMENTS:
On an annual basis and as required, Contractor shall provide the following outcomes
within the Outcome Reporting format as required by DBH. Click here for a link to the
Outcomes Report Template and Click here for the Outcome Effectiveness Template
that Contractor will utilize.
Outcomes:
• Length of time from the DBH referral of the client to Contractor to temporary
housing.
• Length of time from the DBH referral of the client to Contractor to permanent
housing (if other).
• Client satisfaction survey results.
• 90% utilization rate of 25 leased housing units by completion of first year of
contract (June 30, 2018) and 90% utilization at any given time after first year of
contract.
Revised Exhibit A
Page 7 of 8
• Maintain occupancy ledger that includes pertinent client information such as
demographics, address, rent subsidy, rent portion, benefits status, employment
status
• Any other outcome as determined by the DBH as appropriate to the Master
Lease Housing program.
COUNTY RESPONSIBILITIES:
COUNTY SHALL:
1) Provide oversight, support, authorization and ongoing monitoring of the Master
Lease Housing program;
2) Notify Contractor of their responsibilities through DBH letters and other written
communications, conferences, formal and informal trainings and individual
consultation; and
3) Meet with Contractor monthly to discuss progress/status of the Master Lease
Housing program and facilitate discussion of concerns/issues.
4) Participate in evaluating the progress of the Master Lease Housing program
5) Recognize that cultural competence is a goal toward which professionals, agencies,
and systems should strive. Becoming culturally competent is a developmental
process and incorporates at all levels the importance of culture, the assessment of
cross-cultural relations, vigilance towards the dynamics that result from cultural
differences, the expansion of cultural knowledge, and the adaptation of services to
meet culturally-unique needs. Offering those services in a manner that fails to
achieve its intended result due to cultural and linguistic barriers is not cost effective.
To assist the Contractor’s efforts towards cultural and linguistic competency, DBH
shall provide the following at no cost to Contractor:
A. Technical assistance to vendor regarding cultural competency requirements
and sexual orientation training.
B. Mandatory cultural competency training including sexual orientation and
sensitivity training for DBH and Contractor personnel, at minimum once per
year. DBH will provide mandatory training regarding the special needs of this
diverse population and will be included in the cultural competence training(s).
Sexual orientation and sensitivity to gender differences is a basic cultural
competence principle and shall be included in the cultural competency
training. Literature suggests the mental health needs of lesbian, gay,
bisexual; transgender (LGBT) individuals may be at increased risk for mental
Revised Exhibit A
Page 8 of 8
disorders and mental health problems due to exposure to societal stressors
such as stigmatization, prejudice and anti-gay violence.
REVISED EXHIBIT B
Page 1 of 18
FTE %Admin.Direct Total
PERSONNEL SALARIES:
Program Manager 0.10 $8,990 $8,990
Administrative Assistant 1.00 $31,200 $31,200
Housing Director 0.10 $10,130 $10,130
Housing Specialist 1.00 $37,440 $37,440
Program Analyst 0.07 $4,368 $4,368
SALARY TOTAL 2.27 $92,128 $0 $92,128
PAYROLL TAXES:
FICA/MEDICARE $7,048 $0 $7,048
SUI $921 $0 $921
PAYROLL TAX TOTAL $7,969 $0 $7,969
EMPLOYEE BENEFITS:
Retirement $7,370 $0 $7,370
Workers' Compensation $1,824 $0 $1,824
Health Insurance (medical, vision, life, dental)$12,299 $0 $12,299
EMPLOYEE BENEFITS TOTAL $21,493 $0 $21,493
SALARY & BENEFITS GRAND TOTAL $121,590
FACILITIES/EQUIPMENT EXPENSES:
Rent/Lease - Client Housing $288,000
Rent/Lease - Client Housing Deposits $15,000
Rent/Lease - Admin Office $13,800
Utilities $4,800
Building Maintenance $6,000
Equipment Maintenance $604
Furniture (see breakdown on Exhibit C)$56,040
FACILITY/EQUIPMENT TOTAL $384,244
Budget Categories -Total Proposed Budget
Line Item Description (Must be itemized)
New Starts
Mental Health Systems
Jul 1, 2017 to Jun 30, 2018
REVISED EXHIBIT B
Page 2 of 18
FTE %Admin.Direct Total
Budget Categories -Total Proposed Budget
Line Item Description (Must be itemized)
New Starts
Mental Health Systems
Jul 1, 2017 to Jun 30, 2018
OPERATING EXPENSES:
Telephone $6,240
Postage $100
Office Supplies & Equipment $1,000
Household Supplies $1,000
Program Supplies $3,708
Transportation of Clients $1,750
Staff Travel $5,570
Bank Fees $475
Licenses/Taxes $200
Other Business Services $237
Software Expense $158
OPERATING EXPENSES TOTAL $20,438
FINANCIAL SERVICES EXPENSES:
Liability Insurance $2,651
Indirect Costs $76,694
FINANCIAL SERVICES TOTAL $79,345
TOTAL PROGRAM EXPENSES $605,617
LESS: OTHER REVENUE
Client Rent Revenue $12,000
OTHER REVENUE TOTAL $12,000
MHSA FUNDS:
Community Services & Supports: General Service Delivery Funds $593,617
MHSA FUNDS TOTAL $593,617
TOTAL CONTRACT REVENUE $593,617
REVISED EXHIBIT B
PAGE 3 OF 18
FTE %Admin.Direct Total
PERSONNEL SALARIES:
Program Manager 0.10 $8,990 $8,990
Administrative Assistant 1.00 $31,200 $31,200
Housing Director 0.10 $10,130 $10,130
Housing Specialist 1.00 $37,440 $37,440
Case Manager 1.00 $37,440 $37,440
Program Analyst 0.07 $4,368 $4,368
SALARY TOTAL 3.27 $129,568 $0 $129,568
PAYROLL TAXES:
FICA/MEDICARE $9,912 $0 $9,912
SUI $1,296 $0 $1,296
PAYROLL TAX TOTAL $11,208 $0 $11,208
EMPLOYEE BENEFITS:
Retirement $10,365 $0 $10,365
Workers' Compensation $2,565 $0 $2,565
Health Insurance (medical, vision, life, dental)$17,298 $0 $17,298
EMPLOYEE BENEFITS TOTAL $30,228 $0 $30,228
SALARY & BENEFITS GRAND TOTAL $171,004
FACILITIES/EQUIPMENT EXPENSES:
Rent/Lease - Client Housing $480,000
Rent/Lease - Client Housing Deposits $25,000
Rent/Lease - Admin Office $13,800
Utilities $9,600
Building Maintenance $12,000
Equipment Maintenance $604
Furniture (see breakdown on Exhibit C)$93,400
FACILITY/EQUIPMENT TOTAL $634,404
Budget Categories -Total Proposed Budget
Line Item Description (Must be itemized)
New Starts
Mental Health Systems
Jul 1, 2018 to Jun 30, 2019
REVISED EXHIBIT B
PAGE 4 OF 18
FTE %Admin.Direct Total
Budget Categories -Total Proposed Budget
Line Item Description (Must be itemized)
New Starts
Mental Health Systems
Jul 1, 2018 to Jun 30, 2019
OPERATING EXPENSES:
Telephone $6,240
Postage $100
Office Supplies & Equipment $1,000
Household Supplies $1,000
Program Supplies $3,708
Transportation of Clients $3,500
Staff Travel $9,570
Bank Fees $756
Licenses/Taxes $200
Other Business Services $237
Software Expense $227
OPERATING EXPENSES TOTAL $26,538
FINANCIAL SERVICES EXPENSES:
Liability Insurance $4,222
Indirect Costs $121,244
FINANCIAL SERVICES TOTAL $125,466
TOTAL PROGRAM EXPENSES $957,412
LESS: OTHER REVENUE
Client Rent Revenue $12,000
OTHER REVENUE TOTAL $12,000
MHSA FUNDS:
Community Services & Supports: General Service Delivery Funds $945,412
MHSA FUNDS TOTAL $945,412
TOTAL CONTRACT REVENUE $945,412
REVISED EXHIBIT B
PAGE 5 OF 18
PROGRAM EXPENSES
Personnel Salaries, Payroll Taxes & Employee Benefits
$171,004.00
Facilities/Equipment Expenses
$634,404.00
Operating Expenses
$26,538.00
Financial Services Expenses
$125,466.00
LESS: OTHER REVENUE
Client Rent Revenue
$12,000.00
TOTAL NET EXPENSES:$945,412.00
Cost of housing clients ($800 per month per client), furnishing units, and leasing office space; includes utilities,
building repair, and equipment maintenance
Cost of LAN lines, internet services, computers, cell phones, postage supplies, household supplies, office
supplies, security, software, client transportation, and staff travel
Cost of liability insurance and indirect costs @ 14.5% of direct program expenses per MHS' cost allocation plan
and federal rate approval
Non-contract revenue received from program participants who reside in program housing.
New Starts
Mental Health Systems
Jul 1, 2018 to Jun 30, 2019
BUDGET NARRATIVE
Cost of employing Mental Health Systems staff directly to operate program
REVISED EXHIBIT B
PAGE 6 OF 18
Line Item Description (Must be itemized)# Units Cost per item Total
Sofa 50 499.00$ 24,950.00$
Chest 50 79.00 3,950.00
Night Stand (x2)50 100.00 5,000.00
Coffee Table 50 99.00 4,950.00
Kitchen Table + 2 Chairs 50 249.00 12,450.00
Lamp (x2)50 19.00 950.00
Mattress Protection 50 98.00 4,900.00
Bed - Full + Frame 50 450.00 22,500.00
Bedding set 50 69.00 3,450.00
Dishes including glasses 50 50.00 2,500.00
Meal prep pots & pans 50 69.00 3,450.00
Cleaning equipment 50 25.00 1,250.00
Cleaning supplies kit 50 22.00 1,100.00
Additional linens 50 40.00 2,000.00
APARTMENT FURNISHING EXPENSES TOTAL 50 1,868.00$ 93,400.00$
New Starts
Mental Health Systems
Jul 1, 2018 to Jun 30, 2019
REVISED EXHIBIT B
PAGE 7 0F 18
FTE %Admin.Direct Total
PERSONNEL SALARIES:
Program Manager 0.10 $8,990 $8,990
Administrative Assistant 1.00 $31,200 $31,200
Housing Director 0.10 $10,130 $10,130
Housing Specialist 1.00 $37,440 $37,440
Case Manager 1.00 $37,440 $37,440
Program Analyst 0.07 $4,368 $4,368
SALARY TOTAL 3.27 $129,568 $0 $129,568
PAYROLL TAXES:
FICA/MEDICARE $9,912 $0 $9,912
SUI $1,296 $0 $1,296
PAYROLL TAX TOTAL $11,208 $0 $11,208
EMPLOYEE BENEFITS:
Retirement $10,365 $0 $10,365
Workers' Compensation $2,565 $0 $2,565
Health Insurance (medical, vision, life, dental)$17,298 $0 $17,298
EMPLOYEE BENEFITS TOTAL $30,228 $0 $30,228
SALARY & BENEFITS GRAND TOTAL $171,004
FACILITIES/EQUIPMENT EXPENSES:
Rent/Lease - Client Housing $480,000
Rent/Lease - Client Housing Deposits $25,000
Rent/Lease - Admin Office $13,800
Utilities $9,600
Building Maintenance $12,000
Equipment Maintenance $604
Furniture (see breakdown on Exhibit C)$93,400
FACILITY/EQUIPMENT TOTAL $634,404
Budget Categories -Total Proposed Budget
Line Item Description (Must be itemized)
New Starts
Mental Health Systems
Jul 1, 2019 to Jun 30, 2020
REVISED EXHIBIT B
PAGE 8 OF 18
FTE %Admin.Direct Total
Budget Categories -Total Proposed Budget
Line Item Description (Must be itemized)
New Starts
Mental Health Systems
Jul 1, 2019 to Jun 30, 2020
OPERATING EXPENSES:
Telephone $6,240
Postage $100
Office Supplies & Equipment $1,000
Household Supplies $1,000
Program Supplies $3,708
Transportation of Clients $3,500
Staff Travel $9,570
Bank Fees $756
Licenses/Taxes $200
Other Business Services $237
Software Expense $227
OPERATING EXPENSES TOTAL $26,538
FINANCIAL SERVICES EXPENSES:
Liability Insurance $4,222
Indirect Costs $121,244
FINANCIAL SERVICES TOTAL $125,466
TOTAL PROGRAM EXPENSES $957,412
LESS: OTHER REVENUE
Client Rent Revenue $12,000
OTHER REVENUE TOTAL $12,000
MHSA FUNDS:
Community Services & Supports: General Service Delivery Funds $945,412
MHSA FUNDS TOTAL $945,412
TOTAL CONTRACT REVENUE $945,412
REVISED EXHIBIT B
PAGE 9 OF 18
PROGRAM EXPENSES
Personnel Salaries, Payroll Taxes & Employee Benefits
$171,004.00
Facilities/Equipment Expenses
$634,404.00
Operating Expenses
$26,538.00
Financial Services Expenses
$125,466.00
LESS: OTHER REVENUE
Client Rent Revenue
$12,000.00
TOTAL NET EXPENSES:
New Starts
Mental Health Systems
Jul 1, 2019 to Jun 30, 2020
BUDGET NARRATIVE
Cost of employing Mental Health Systems staff directly to operate program
$945,412.00
Cost of housing clients ($800 per month per client), furnishing units, and leasing office space; includes utilities,
building repair, and equipment maintenance
Cost of LAN lines, internet services, computers, cell phones, postage supplies, household supplies, office
supplies, security, software, client transportation, and staff travel
Cost of liability insurance and indirect costs @ 14.5% of direct program expenses per MHS' cost allocation plan
and federal rate approval
Non-contract revenue received from program participants who reside in program housing.
REVISED EXHIBIT B
PAGE 10 OF 18
Line Item Description (Must be itemized)# Units Cost per item Total
Sofa 50 499.00$ 24,950.00$
Chest 50 79.00 3,950.00
Night Stand (x2)50 100.00 5,000.00
Coffee Table 50 99.00 4,950.00
Kitchen Table + 2 Chairs 50 249.00 12,450.00
Lamp (x2)50 19.00 950.00
Mattress Protection 50 98.00 4,900.00
Bed - Full + Frame 50 450.00 22,500.00
Bedding set 50 69.00 3,450.00
Dishes including glasses 50 50.00 2,500.00
Meal prep pots & pans 50 69.00 3,450.00
Cleaning equipment 50 25.00 1,250.00
Cleaning supplies kit 50 22.00 1,100.00
Additional linens 50 40.00 2,000.00
APARTMENT FURNISHING EXPENSES TOTAL 50 1,868.00$ 93,400.00$
New Starts
Mental Health Systems
Jul 1, 2019 to Jun 30, 2020
REVISED EXHIBIT B
PAGE 11 OF 18
FTE %Admin.Direct Total
PERSONNEL SALARIES:
Program Manager 0.10 $8,990 $8,990
Administrative Assistant 1.00 $31,200 $31,200
Housing Director 0.10 $10,130 $10,130
Housing Specialist 1.00 $37,440 $37,440
Case Manager 1.00 $37,440 $37,440
Program Analyst 0.07 $4,368 $4,368
SALARY TOTAL 3.27 $129,568 $0 $129,568
PAYROLL TAXES:
FICA/MEDICARE $9,912 $0 $9,912
SUI $1,296 $0 $1,296
PAYROLL TAX TOTAL $11,208 $0 $11,208
EMPLOYEE BENEFITS:
Retirement $10,365 $0 $10,365
Workers' Compensation $2,565 $0 $2,565
Health Insurance (medical, vision, life, dental)$17,298 $0 $17,298
EMPLOYEE BENEFITS TOTAL $30,228 $0 $30,228
SALARY & BENEFITS GRAND TOTAL $171,004
FACILITIES/EQUIPMENT EXPENSES:
Rent/Lease - Client Housing $480,000
Rent/Lease - Client Housing Deposits $25,000
Rent/Lease - Admin Office $13,800
Utilities $9,600
Building Maintenance $12,000
Equipment Maintenance $604
Furniture (see breakdown on Exhibit C)$93,400
FACILITY/EQUIPMENT TOTAL $634,404
Budget Categories -Total Proposed Budget
Line Item Description (Must be itemized)
New Starts
Mental Health Systems
Jul 1, 2020 to Jun 30, 2021
REVISED EXHIBIT B
PAGE 12 OF 18
FTE %Admin.Direct Total
Budget Categories -Total Proposed Budget
Line Item Description (Must be itemized)
New Starts
Mental Health Systems
Jul 1, 2020 to Jun 30, 2021
OPERATING EXPENSES:
Telephone $6,240
Postage $100
Office Supplies & Equipment $1,000
Household Supplies $1,000
Program Supplies $3,708
Transportation of Clients $3,500
Staff Travel $9,570
Bank Fees $756
Licenses/Taxes $200
Other Business Services $237
Software Expense $227
OPERATING EXPENSES TOTAL $26,538
FINANCIAL SERVICES EXPENSES:
Liability Insurance $4,222
Indirect Costs $121,244
FINANCIAL SERVICES TOTAL $125,466
TOTAL PROGRAM EXPENSES $957,412
LESS: OTHER REVENUE
Client Rent Revenue $12,000
OTHER REVENUE TOTAL $12,000
MHSA FUNDS:
Community Services & Supports: General Service Delivery Funds $945,412
MHSA FUNDS TOTAL $945,412
TOTAL CONTRACT REVENUE $945,412
REVISED EXHIBIT B
PAGE 13 OF 18
PROGRAM EXPENSES
Personnel Salaries, Payroll Taxes & Employee Benefits
$171,004.00
Facilities/Equipment Expenses
$634,404.00
Operating Expenses
$26,538.00
Financial Services Expenses
$125,466.00
LESS: OTHER REVENUE
Client Rent Revenue
$12,000.00
TOTAL NET EXPENSES:$945,412.00
Cost of housing clients ($800 per month per client), furnishing units, and leasing office space; includes utilities,
building repair, and equipment maintenance
Cost of LAN lines, internet services, computers, cell phones, postage supplies, household supplies, office
supplies, security, software, client transportation, and staff travel
Cost of liability insurance and indirect costs @ 14.5% of direct program expenses per MHS' cost allocation plan
and federal rate approval
Non-contract revenue received from program participants who reside in program housing.
New Starts
Mental Health Systems
Jul 1, 2020 to Jun 30, 2021
BUDGET NARRATIVE
Cost of employing Mental Health Systems staff directly to operate program
REVISED EXHIBIT B
PAGE 14 OF 18
Line Item Description (Must be itemized)# Units Cost per item Total
Sofa 50 499.00$ 24,950.00$
Chest 50 79.00 3,950.00
Night Stand (x2)50 100.00 5,000.00
Coffee Table 50 99.00 4,950.00
Kitchen Table + 2 Chairs 50 249.00 12,450.00
Lamp (x2)50 19.00 950.00
Mattress Protection 50 98.00 4,900.00
Bed - Full + Frame 50 450.00 22,500.00
Bedding set 50 69.00 3,450.00
Dishes including glasses 50 50.00 2,500.00
Meal prep pots & pans 50 69.00 3,450.00
Cleaning equipment 50 25.00 1,250.00
Cleaning supplies kit 50 22.00 1,100.00
Additional linens 50 40.00 2,000.00
APARTMENT FURNISHING EXPENSES TOTAL 50 1,868.00$ 93,400.00$
New Starts
Mental Health Systems
Jul 1, 2020 to Jun 30, 2021
REVISED EXHIBIT B
PAGE 15 OF 18
FTE %Admin.Direct Total
PERSONNEL SALARIES:
Program Manager 0.10 $8,990 $8,990
Administrative Assistant 1.00 $31,200 $31,200
Housing Director 0.10 $10,130 $10,130
Housing Specialist 1.00 $37,440 $37,440
Case Manager 1.00 $37,440 $37,440
Program Analyst 0.07 $4,368 $4,368
SALARY TOTAL 3.27 $129,568 $0 $129,568
PAYROLL TAXES:
FICA/MEDICARE $9,912 $0 $9,912
SUI $1,296 $0 $1,296
PAYROLL TAX TOTAL $11,208 $0 $11,208
EMPLOYEE BENEFITS:
Retirement $10,365 $0 $10,365
Workers' Compensation $2,565 $0 $2,565
Health Insurance (medical, vision, life, dental)$17,298 $0 $17,298
EMPLOYEE BENEFITS TOTAL $30,228 $0 $30,228
SALARY & BENEFITS GRAND TOTAL $171,004
FACILITIES/EQUIPMENT EXPENSES:
Rent/Lease - Client Housing $480,000
Rent/Lease - Client Housing Deposits $25,000
Rent/Lease - Admin Office $13,800
Utilities $9,600
Building Maintenance $12,000
Equipment Maintenance $604
Furniture (see breakdown on Exhibit C)$93,400
FACILITY/EQUIPMENT TOTAL $634,404
Budget Categories -Total Proposed Budget
Line Item Description (Must be itemized)
New Starts
Mental Health Systems
Jul 1, 2021 to Jun 30, 2022
REVISED EXHIBIT B
PAGE 16 OF 18
FTE %Admin.Direct Total
Budget Categories -Total Proposed Budget
Line Item Description (Must be itemized)
New Starts
Mental Health Systems
Jul 1, 2021 to Jun 30, 2022
OPERATING EXPENSES:
Telephone $6,240
Postage $100
Office Supplies & Equipment $1,000
Household Supplies $1,000
Program Supplies $3,708
Transportation of Clients $3,500
Staff Travel $9,570
Bank Fees $756
Licenses/Taxes $200
Other Business Services $237
Software Expense $227
OPERATING EXPENSES TOTAL $26,538
FINANCIAL SERVICES EXPENSES:
Liability Insurance $4,222
Indirect Costs $121,244
FINANCIAL SERVICES TOTAL $125,466
TOTAL PROGRAM EXPENSES $957,412
LESS: OTHER REVENUE
Client Rent Revenue $12,000
OTHER REVENUE TOTAL $12,000
MHSA FUNDS:
Community Services & Supports: General Service Delivery Funds $945,412
MHSA FUNDS TOTAL $945,412
TOTAL CONTRACT REVENUE $945,412
REVISED EXHIBIT B
PAGE 17 OF 18
PROGRAM EXPENSES
Personnel Salaries, Payroll Taxes & Employee Benefits
$171,004.00
Facilities/Equipment Expenses
$634,404.00
Operating Expenses
$26,538.00
Financial Services Expenses
$125,466.00
LESS: OTHER REVENUE
Client Rent Revenue
$12,000.00
TOTAL NET EXPENSES:
New Starts
Mental Health Systems
Jul 1, 2021 to Jun 30, 2022
BUDGET NARRATIVE
Cost of employing Mental Health Systems staff directly to operate program
$945,412.00
Cost of housing clients ($800 per month per client), furnishing units, and leasing office space; includes utilities,
building repair, and equipment maintenance
Cost of LAN lines, internet services, computers, cell phones, postage supplies, household supplies, office
supplies, security, software, client transportation, and staff travel
Cost of liability insurance and indirect costs @ 14.5% of direct program expenses per MHS' cost allocation plan
and federal rate approval
Non-contract revenue received from program participants who reside in program housing.
REVISED EXHIBIT B
PAGE 18 OF 18
Line Item Description (Must be itemized)# Units Cost per item Total
Sofa 50 499.00$ 24,950.00$
Chest 50 79.00 3,950.00
Night Stand (x2)50 100.00 5,000.00
Coffee Table 50 99.00 4,950.00
Kitchen Table + 2 Chairs 50 249.00 12,450.00
Lamp (x2)50 19.00 950.00
Mattress Protection 50 98.00 4,900.00
Bed - Full + Frame 50 450.00 22,500.00
Bedding set 50 69.00 3,450.00
Dishes including glasses 50 50.00 2,500.00
Meal prep pots & pans 50 69.00 3,450.00
Cleaning equipment 50 25.00 1,250.00
Cleaning supplies kit 50 22.00 1,100.00
Additional linens 50 40.00 2,000.00
APARTMENT FURNISHING EXPENSES TOTAL 50 1,868.00$ 93,400.00$
New Starts
Mental Health Systems
Jul 1, 2021 to Jun 30, 2022