HomeMy WebLinkAboutAgreement A-20-209 with CalRecycle.pdfState of California -California Environmental
Protection Agency
CalRecycle 110 (Rev.10/19)
Department of Resources Recycling and
Recovery (CalRecycle)
Grant Agreement Cover Sheet
Grant Number
TEA27-19-0015
Name of Grant Program
2019-20 Local Government Waste Tire Enforcement Grants
Grantee Name
Fresno County
Taxpayer ’s Federal Employer Identification Number
-
Total Grant not to Exceed
$300,000.00
Start of Grant Term
June 30,2020
End of Grant Term -•
September 30,2021
The Department of Resources Recycling and Recovery (CalRecycle)and Fresno County (the
“Grantee”),in mutual consideration of the promises made herein,agree to comply with the provisions
of this Agreement,which consists of this Grant Agreement Cover Sheet and the following Exhibits,
which are incorporated by this reference and made a part of this Agreement as if attached hereto:
Exhibit A -Terms and Conditions
Exhibit B -Procedures and Requirements
Exhibit C -Application with revisions,if any,and any amendments
This Agreement is of no force or effect until signed by both parties .Grantee shall not commence
performance until it receives written approval from CalRecycle.
Page 1 of 3
TEA 27-19-0015
Fresno County
Agreement No. 20-209
Certification of Funding
Amount Encumbered by this
Agreement
$300,000.00
Prior Amount Encumbered
for this Agreement
Total Amount Encumbered to
Date
$300,000.00
Grant Year/Program Chapter Statute Year
2019-20 Local Government
Waste Tire Enforcement
Grants
23 2019
Org Code Reference Fund Code
3970 101 0226
Enactment Year Fiscal Year Fund Title
2019 2019-20 TIRE
Fi$Cal Expenditure Information
Reporting Structure Program (PGM-SUB-TSK)Account/Alt Account
39707820 3700000212 5432000
I hereby certify upon my own personal knowledge that budgeted funds are available for the period
and purpose of the expenditure stated above.
Signature of CalRecycle Budget Office Date
X
Page 3 of 3
TEA27-19-0015
Fresno County
CalRecycle’s Entitlement Grant Terms and Conditions – Revised 9/10/19 1
Exhibit A
Terms and Conditions
Local Government Waste Tire Enforcement
Grant Program
Fiscal Year 2019–20
The following terms used in this Grant Agreement (Agreement) have the meanings
given to them below, unless the context clearly indicates otherwise:
•"CalRecycle" means the Department of Resources Recycling and Recovery.
•"Director" means the Director of CalRecycle or his or her designee.
•"Grant Agreement" and "Agreement" means all documents comprising the
agreement between CalRecycle and the grantee for this grant.
•"Grant Manager" means CalRecycle staff person responsible for monitoring the
grant.
•"Grantee" means the recipient of funds pursuant to this Agreement.
•"Program" means the Local Government Waste Tire Enforcement Grant Program.
•"State" means the State of California, including, but not limited to, CalRecycle and/or
its designated officer.
Air or Water Pollution Violation
The grantee shall not be:
(a)In violation of any order or resolution not subject to review promulgated by the State
Air Resources Board or an air pollution control district.
(b)Out of compliance with any final cease and desist order issued pursuant to Water
Code Section 13301 for violation of waste discharge requirements or discharge
prohibitions.
(c)Finally determined to be in violation of provisions of federal law relating to air or
water pollution.
Amendment
No amendment or variation of the terms of this Agreement shall be valid unless made in
writing, signed by the parties, and approved as required. No oral understanding or
agreement not incorporated into this Agreement is binding on any of the parties. This
Agreement may be amended, modified or augmented by mutual consent of the parties,
subject to the requirements and restrictions of this paragraph.
Americans with Disabilities Act
The grantee assures the state that it complies with the Americans with Disabilities Act of
1990 (ADA) (42 U.S.C.§ 12101 et seq.), which prohibits discrimination on the basis of
disability, as well as all applicable regulations and guidelines issued pursuant to the
ADA.
CalRecycle’s Entitlement Grant Terms and Conditions – Revised 9/10/19 2
Assignment, Successors, and Assigns
(a)This Agreement may not be assigned by the grantee, either in whole or in part,
without CalRecycle’s prior written consent.
(b)The provisions of this Agreement shall be binding upon and inure to the benefit of
CalRecycle, the grantee, and their respective successors and assigns.
Audit/Records Access
The grantee agrees that CalRecycle, the Department of Finance, the Bureau of State
Audits, or their designated representative(s) shall have the right to review and to copy
any records and supporting documentation pertaining to the performance of this
Agreement. The grantee agrees to maintain such records for possible audit for a
minimum of three (3) years after final payment date or grant term end date, whichever is
later, unless a longer period of records retention is stipulated, or until completion of any
action and resolution of all issues which may arise as a result of any litigation, dispute,
or audit, whichever is later. The grantee agrees to allow the designated
representative(s) access to such records during normal business hours and to allow
interviews of any employees who might reasonably have information related to such
records. Further, the grantee agrees to include a similar right of the State to audit
records and interview staff in any contract or subcontract related to performance of this
Agreement.
[It may be helpful to share the Terms and Conditions (Exhibit A) and Procedures and
Requirements (Exhibit B) with your finance department, contractors and subcontractors.
Examples of audit documentation include, but are not limited to: expenditure ledger,
payroll register entries and time sheets, personnel expenditure summary form, travel
expense log, paid warrants, contracts, change orders, invoices, and/or cancelled
checks.]
Authorized Representative
The grantee shall continuously maintain a representative vested with signature authority
authorized to work with CalRecycle on all grant-related issues. The grantee shall, at all
times, keep the Grant Manager informed as to the identity and contact information of the
authorized representative.
Availability of Funds
CalRecycle's obligations under this Agreement are contingent upon and subject to the
availability of funds appropriated for this grant.
Bankruptcy/Declaration of Fiscal Emergency Notification
If the grantee files for protection under Chapter 9 of the U.S. Bankruptcy Code
(11 U.S.C. §901 et seq.) or declares a fiscal emergency at any time during the Grant
Term, the grantee shall notify CalRecycle within 15 days of such filing or declaration,
pursuant to the procedures set forth in the section entitled “Communications” herein.
CalRecycle’s Entitlement Grant Terms and Conditions – Revised 9/10/19 3
Charter Cities
If the grantee is a charter city, a joint powers authority that includes one or more charter
cities, or the regional lead for a regional program containing one or more charter cities,
the grantee shall not receive any grant funding if such funding is prohibited by Labor
Code section 1782. If it is determined that Labor Code section 1782 prohibits funding
for the grant project, this Agreement will be terminated and any disbursed grant funds
shall be returned to CalRecycle.
Child Support Compliance Act
For any agreement in excess of $100,000, the grantee acknowledges that:
(a)The grantee recognizes the importance of child and family support obligations and
shall fully comply with all applicable state and federal laws relating to child and
family support enforcement, including, but not limited to, disclosure of information
and compliance with earnings assignment orders, as provided in Family Code
Section 5200 et seq.
(b)The grantee, to the best of its knowledge, is fully complying with the earnings
assignment orders of all employees, and is providing the names of all new
employees to the New Hire Registry maintained by the California Employment
Development Department.
Communications
All communications from the grantee to CalRecycle shall be directed to the Grant
Manager. All notices, including reports and payment requests, required by this
Agreement shall be given in writing by email, letter, or fax to the Grant Manager as
identified in the Procedures and Requirements (Exhibit B). If an original document is
required, prepaid mail or personal delivery to the Grant Manager is required following
the email or fax.
Compliance
The grantee shall comply fully with all applicable federal, state, and local laws,
ordinances, regulations, and permits. The grantee shall provide evidence, upon
request, that all local, state, and/or federal permits, licenses, registrations, and
approvals have been secured for the purposes for which grant funds are to be
expended. The grantee shall maintain compliance with such requirements throughout
the Grant Term. The grantee shall ensure that the requirements of the California
Environmental Quality Act are met for any approvals or other requirements necessary to
carry out the terms of this Agreement. The grantee shall ensure that all of grantee’s
contractors and subcontractors have all local, state, and/or federal permits, licenses,
registrations, certifications, and approvals required to perform the work for which they
are hired. Any deviation from the requirements of this section shall result in non-
payment of grant funds.
Conflict of Interest
The grantee needs to be aware of the following provisions regarding current or former
state employees. If the grantee has any questions on the status of any person
CalRecycle’s Entitlement Grant Terms and Conditions – Revised 9/10/19 4
rendering services or involved with this Agreement, CalRecycle must be contacted
immediately for clarification.
Current State Employees (Pub. Contract Code, § 10410):
(a)No officer or employee shall engage in any employment, activity, or enterprise from
which the officer or employee receives compensation or has a financial interest and
which is sponsored or funded by any state agency, unless the employment, activity,
or enterprise is required as a condition of regular state employment.
(b)No officer or employee shall contract on his or her own behalf as an independent
contractor with any state agency to provide goods or services.
Former State Employees (Pub. Contract Code, § 10411):
(a)For the two-year period from the date he or she left state employment, no former
state officer or employee may enter into a contract in which he or she engaged in
any of the negotiations, transactions, planning, arrangements or any part of the
decision-making process relevant to the contract while employed in any capacity by
any state agency.
(b)For the twelve-month period from the date he or she left state employment, no
former state officer or employee may enter into a contract with any state agency if he
or she was employed by that state agency in a policy-making position in the same
general subject area as the proposed contract within the twelve month period prior to
his or her leaving state service.
If the grantee violates any provisions of above paragraphs, such action by the grantee
shall render this Agreement void. (Pub. Contract Code, § 10420).
Contractors/Subcontractors
The grantee will be entitled to make use of its own staff and such contractors and
subcontractors as are mutually acceptable to the grantee and CalRecycle. Any change
in contractors or subcontractors must be mutually acceptable to the parties.
Immediately upon termination of any such contract or subcontract, the grantee shall
notify the Grant Manager.
Nothing contained in this Agreement or otherwise, shall create any contractual relation
between CalRecycle and any contractors or subcontractors of grantee, and no
agreement with contractors or subcontractors shall relieve the grantee of its
responsibilities and obligations hereunder. The grantee agrees to be as fully
responsible to CalRecycle for the acts and omissions of its contractors and
subcontractors and of persons either directly or indirectly employed by any of them as it
is for the acts and omissions of persons directly employed by the grantee. The
grantee's obligation to pay its contractors and subcontractors is an independent
obligation from CalRecycle’s obligation to make payments to the grantee. As a result,
CalRecycle shall have no obligation to pay or to enforce the payment of any moneys to
any contractor or subcontractor.
Copyrights
Grantee retains title to any copyrights or copyrightable material produced pursuant to
this Agreement. grantee hereby grants to CalRecycle a royalty-free, nonexclusive,
CalRecycle’s Entitlement Grant Terms and Conditions – Revised 9/10/19 5
transferable, world-wide license to reproduce, translate, and distribute copies of any and
all copyrightable materials produced pursuant this Agreement, for nonprofit, non-
commercial purposes, and to have or permit others to do so on CalRecycle’s behalf.
Grantee is responsible for obtaining any necessary licenses, permissions, releases or
authorizations to use text, images, or other materials owned, copyrighted, or
trademarked by third parties and for extending such licenses, permissions, releases, or
authorizations to CalRecycle pursuant to this section.
Corporation Qualified to do Business in California
When work under this Agreement is to be performed in California by a corporation, the
corporation shall be in good standing and currently qualified to do business in the State.
"Doing business" is defined in Revenue and Taxation Code Section 23101 as actively
engaging in any transaction for the purpose of financial or pecuniary gain or profit.
Discharge of Grant Obligations
The grantee's obligations under this Agreement shall be deemed discharged only upon
acceptance of the final report by CalRecycle. If the grantee is a non-profit entity, the
grantee’s Board of Directors shall accept and certify as accurate the final report prior to
its submission to CalRecycle.
Disclaimer of Warranty
CalRecycle makes no warranties, express or implied, including without limitation, the
implied warranties of merchantability and fitness for a particular purpose, regarding the
materials, equipment, services or products purchased, used, obtained and/or produced
with funds awarded under this Agreement, whether such materials, equipment, services
or products are purchased, used, obtained and/or produced alone or in combination
with other materials, equipment, services or products. No CalRecycle employees or
agents have any right or authority to make any other representation, warranty or
promise with respect to any materials, equipment, services or products, purchased,
used, obtained, or produced with grant funds. In no event shall CalRecycle be liable for
special, incidental or consequential damages arising from the use, sale or distribution of
any materials, equipment, services or products purchased or produced with grant funds
awarded under this Agreement.
Discretionary Termination
The Director shall have the right to terminate this Agreement at his or her sole discretion
at any time upon 30 days written notice to the grantee. Within 45 days of receipt of
written notice, grantee is required to:
(a)Submit a final written report describing all work performed by the grantee.
(b)Submit an accounting of all grant funds expended up to and including the date of
termination.
(c)Reimburse CalRecycle for any unspent funds.
Disputes
In the event of a dispute regarding performance under this Agreement or interpretation
of requirements contained therein, the grantee may, in addition to any other remedies
CalRecycle’s Entitlement Grant Terms and Conditions – Revised 9/10/19 6
that may be available, provide written notice of the particulars of such dispute to the
Branch Chief of Financial Resources Management Branch, Department of Resources
Recycling and Recovery, PO Box 4025, Sacramento, CA 95812-4025. Such written
notice must contain the grant number.
Unless otherwise instructed by the Grant Manager, the grantee shall continue with its
responsibilities under this Agreement during any dispute.
Drug-Free Workplace Certification
The person signing this Agreement on behalf of the grantee certifies under penalty of
perjury under the laws of California, that the grantee will comply with the requirements
of the Drug-Free Workplace Act of 1990 (Gov. Code, § 8350 et seq.) and will provide a
drug-free workplace by taking the following actions:
(a)Publish a statement notifying employees that unlawful manufacture, distribution,
dispensation, possession or use of a controlled substance is prohibited and
specifying actions that will be taken against employees for violations.
(b)Establish a drug-free awareness program to inform employees about all of the
following:
(1)The dangers of drug abuse in the workplace.
(2)The grantee's policy of maintaining a drug-free workplace.
(3)Any available counseling, rehabilitation, and employee assistance programs.
(4)Penalties that may be imposed upon employees for drug abuse violations.
(c)Require that each employee who works on the grant:
(1)Receive a copy of the drug-free policy statement of the grantee.
(2)Agrees to abide by the terms of such statement as a condition of employment on
the grant.
Failure to comply with these requirements may result in suspension of payments under
the Agreement or termination of the Agreement or both and grantee may be ineligible
for award of any future State agreements if CalRecycle determines that the grantee has
made a false certification, or violated the certification by failing to carry out the
requirements as noted above.
Effectiveness of Agreement
This Agreement is of no force or effect until signed by both parties.
Entire Agreement
This Agreement supersedes all prior agreements, oral or written, made with respect to
the subject hereof and, together with all attachments hereto, contains the entire
agreement of the parties.
Environmental Justice
In the performance of this Agreement, the grantee shall conduct its programs, policies,
and activities that substantially affect human health or the environment in a manner that
ensures the fair treatment of people of all races, cultures, and income levels, including
minority populations and low-income populations of the state.
CalRecycle’s Entitlement Grant Terms and Conditions – Revised 9/10/19 7
Failure to Perform as Required by this Agreement
CalRecycle will benefit from the grantee's full compliance with the terms of this
Agreement only by the grantee's:
(a)Investigation and/or application of technologies, processes, and devices which
support reduction, reuse, and/or recycling of wastes.
(b)Cleanup of the environment.
(c)Enforcement of solid waste statutes and regulations, as applicable.
Therefore, the grantee shall be in compliance with this Agreement only if the work it
performs results in:
(a)Application of information, a process, usable data or a product which can be used to
aid in reduction, reuse, and/or recycling of waste.
(b)The cleanup of the environment.
(c)The enforcement of solid waste statutes and regulations, as applicable.
If the Grant Manager determines that the grantee has not complied with the Grant
Agreement, the grantee may forfeit the right to reimbursement of any grant funds not
already paid by CalRecycle, including, but not limited to, the 10 percent withhold.
Force Majeure
Neither CalRecycle nor the grantee, its contractors, vendors, or subcontractors, if any,
shall be responsible hereunder for any delay, default, or nonperformance of this
Agreement, to the extent that such delay, default, or nonperformance is caused by an
act of God, weather, accident, labor strike, fire, explosion, riot, war, rebellion, sabotage,
flood, or other contingencies unforeseen by CalRecycle or the grantee, its contractors,
vendors, or subcontractors, and beyond the reasonable control of such party.
Forfeit of Grant Funds/Repayment of Funds Improperly
Expended
If grant funds are not expended, or have not been expended, in accordance with this
Agreement, or if real or personal property acquired with grant funds is not being used,
or has not been used, for grant purposes in accordance with this Agreement, the
Director, at his or her sole discretion, may take appropriate action under this
Agreement, at law or in equity, including requiring the grantee to forfeit the unexpended
portion of the grant funds, including, but not limited to, the 10 percent withhold, and/or to
repay to CalRecycle any funds improperly expended.
Generally Accepted Accounting Principles
The grantee is required to use Generally Accepted Accounting Principles in
documenting all grant expenditures.
Grant Manager
The Grant Manager’s responsibilities include monitoring grant progress, and reviewing
and approving Grant Payment Requests and other documents delivered to CalRecycle
pursuant to this Agreement. The Grant Manager may monitor grantee performance to
ensure that the grantee expends grant funds appropriately and in a manner consistent
with the terms and conditions contained herein. The Grant Manager does not have the
authority to approve any deviation from or revision to the Terms and Conditions
CalRecycle’s Entitlement Grant Terms and Conditions – Revised 9/10/19 8
(Exhibit A) or the Procedures and Requirements (Exhibit B), unless such authority is
expressly stated in the Procedures and Requirements (Exhibit B).
Grantee Accountability
The grantee is ultimately responsible and accountable for the manner in which the grant
funds are utilized and accounted for and the way the grant is administered, even if the
grantee has contracted with another organization, public or private, to administer or
operate its grant program. In the event an audit should determine that grant funds are
owed to CalRecycle, the grantee is responsible for repayment of the funds to
CalRecycle.
Grantee's Indemnification and Defense of the State
The grantee agrees to indemnify, defend and save harmless the state and CalRecycle,
and their officers, agents and employees from any and all claims and losses accruing or
resulting to any and all contractors, subcontractors, suppliers, laborers, and any other
person, firm or corporation furnishing or supplying work services, materials, or supplies
in connection with the performance of this Agreement, and from any and all claims and
losses accruing or resulting to any person, firm or corporation who may be injured or
damaged by the grantee as a result of the performance of this Agreement.
Grantee's Name Change
A written amendment is required to change the grantee's name as listed on this
Agreement. Upon receipt of legal documentation of the name change, CalRecycle will
process the amendment. Payment of Payment Requests presented with a new name
cannot be paid prior to approval of the amendment.
In Case of Emergency
In the event of an emergency, or where there is an imminent threat to public health and
safety or the environment, the grantee may choose, at its own risk, to incur grant-
eligible expenses not previously included in the approved Budget, subject to
subsequent approval by the Grant Manager of both the Budget change and the need to
implement the Budget change on an emergency basis. The grantee shall notify the
Grant Manager of the emergency and the Budget change at the earliest possible
opportunity. CalRecycle reserves the right to accept or reject the grantee’s
determination that the circumstances constituted an emergency or a threat to public
health and safety or the environment. If the Grant Manager determines that the
circumstances did not constitute an emergency or a threat to public health or safety, the
Budget change will be disallowed.
No Agency Relationship Created/Independent Capacity
The grantee and the agents and employees of grantee, in the performance of this
Agreement, shall act in an independent capacity and not as officers or employees or
agents of CalRecycle.
CalRecycle’s Entitlement Grant Terms and Conditions – Revised 9/10/19 9
No Waiver of Rights
CalRecycle shall not be deemed to have waived any rights under this Agreement unless
such waiver is given in writing and signed by CalRecycle. No delay or omission on the
part of CalRecycle in exercising any rights shall operate as a waiver of such right or any
other right. A waiver by CalRecycle of a provision of this Agreement shall not prejudice
or constitute a waiver of CalRecycle’s right otherwise to demand strict compliance with
that provision or any other provision of this Agreement. No prior waiver by CalRecycle,
nor any course of dealing between CalRecycle and grantee, shall constitute a waiver of
any of CalRecycle’s rights or of any of grantee’s obligations as to any future
transactions. Whenever the consent of CalRecycle is required under this Agreement,
the granting of such consent by CalRecycle in any instance shall not constitute
continuing consent to subsequent instances where such consent is required and in all
cases such consent may be granted or withheld in the sole discretion of CalRecycle.
Non-Discrimination Clause
(a)During the performance of this Agreement, grantee and its contractors shall not
unlawfully discriminate, harass, or allow harassment against any employee or
applicant for employment on the bases enumerated in Government Code Section
12900 et seq.
(b)The person signing this Agreement on behalf of the grantee certifies under penalty
of perjury under the laws of California that the grantee has, unless exempted,
complied with the nondiscrimination program requirements (Gov. Code, § 12990,
subd. (a-f) and California Code of Regulations, Title 2, Section 8103). (Not
applicable to public entities.)
Order of Precedence
The performance of this grant shall be conducted in accordance with the Terms and
Conditions (Exhibit A), Procedures and Requirements (Exhibit B), Project
Summary/Statement of Use, Work Plan, and Budget of this Agreement, or other
combination of Exhibits specified on the Grant Agreement Coversheet attached hereto
(collectively referred to as “Terms”). Grantee’s CalRecycle-approved Application
(Grantee’s Application) is hereby incorporated herein by this reference. In the event of
conflict or inconsistency between the articles, exhibits, attachments, specifications or
provisions that constitute this Agreement, the following order of precedence shall apply:
(a)Grant Agreement Coversheet and any Amendments thereto
(b)Terms and Conditions
(c)Procedures and Requirements
(d)Project Summary/Statement of Use
(e)Budget
(f)Work Plan
(g)Grantee’s Application
(h)All other attachments hereto, including any that are incorporated by reference.
Ownership of Drawings, Plans and Specifications
The grantee shall, at the request of CalRecycle or as specifically directed in the
Procedures and Requirements (Exhibit B), provide CalRecycle with copies of any data,
drawings, design plans, specifications, photographs, negatives, audio and video
CalRecycle’s Entitlement Grant Terms and Conditions – Revised 9/10/19 10
productions, films, recordings, reports, findings, recommendations, and memoranda of
every description or any part thereof, prepared under this Agreement. Grantee hereby
grants to CalRecycle a royalty-free, nonexclusive, transferable, world-wide license to
reproduce, translate, and distribute copies of any and all such materials produced
pursuant to this Agreement, for nonprofit, non-commercial purposes, and to have or
permit others to do so on CalRecycle’s behalf.
Payment
(a)The approved Budget, if applicable, is attached hereto and incorporated herein by
this reference and states the maximum amount of allowable costs for each of the
tasks identified in the Work Plan, if applicable, which is attached hereto and
incorporated herein by this reference. CalRecycle shall reimburse the grantee for
only the work and tasks specified in the Work Plan or the Grantee’s Application at
only those costs specified in the Budget and incurred in the term of the Agreement.
(b)The grantee shall carry out the work described in the Work Plan or in the Grantee’s
Application in accordance with the approved Budget, and shall obtain the Grant
Manager’s written approval of any changes or modifications to the Work Plan,
approved project as described in the Grantee’s Application or the approved Budget
prior to performing the changed work or incurring the changed cost. If the grantee
fails to obtain such prior written approval, the Director, at his or her sole discretion,
may refuse to provide funds to pay for such work or costs.
(c)The grantee shall request reimbursement in accordance with the procedures
described in the Procedures and Requirements (Exhibit B).
(d)Ten percent will be withheld from each Payment Request and paid at the end of the
grant term, when all reports and conditions stipulated in this Agreement have been
satisfactorily completed. Failure by the grantee to satisfactorily complete all reports
and conditions stipulated in this Agreement may result in forfeiture of any such funds
withheld pursuant to CalRecycle’s 10 percent) retention policy.
(e)Lodgings, Meals and Incidentals: Grantee’s Per Diem eligible costs are limited to the
amounts authorized in the California State Administrative Manual (contact the Grant
Manager for more information).
(f)Payment will be made only to the grantee.
(g)Reimbursable expenses shall not be incurred unless and until the grantee receives a
Notice to Proceed as described in the Procedures and Requirements (Exhibit B).
Personnel Costs
If there are eligible costs pursuant to Exhibit B, Procedures and Requirements, any
personnel expenditures to be reimbursed with grant funds must be computed based on
actual time spent on grant-related activities and on the actual salary or equivalent hourly
wage the employee is paid for his or her regular job duties, including a proportionate
share of any benefits to which the employee is entitled, unless otherwise specified in the
Procedures and Requirements (Exhibit B).
Real and Personal Property Acquired with Grant Funds
(a)All real and personal property, including equipment and supplies, acquired with grant
funds shall be used by the grantee only for the purposes for which CalRecycle
CalRecycle’s Entitlement Grant Terms and Conditions – Revised 9/10/19 11
approved their acquisition for so long as such property is needed for such purposes,
regardless of whether the grantee continues to receive grant funds from CalRecycle
for such purposes. In no event shall the length of time during which such property,
including equipment and supplies, acquired with grant funds, is used for the purpose
for which CalRecycle approved its acquisition be less than five (5) years after the
end of the grant term, during which time the property, including equipment and
supplies, must remain in the State of California.
(b)Subject to the obligations and conditions set forth in this section, title to all real and
personal property acquired with grant funds, including all equipment and supplies,
shall vest upon acquisition in the grantee. The grantee may be required to execute
all documents required to provide CalRecycle with a security interest in any real or
personal property, including equipment and supplies, and it shall be a condition of
receiving this grant that CalRecycle shall be in first priority position with respect to
the security interest on any such property acquired with the grant funds, unless pre-
approved in writing by the Grant Manager that CalRecycle will accept a lower priority
position with respect to the security interest on the property. Grantee shall inform
any lender(s) from whom it is acquiring additional funding to complete the property
purchase of this grant condition.
(c)The grantee may not transfer Title to any real or personal property, including
equipment and supplies, acquired with grant funds to any other entity without the
express authorization of CalRecycle.
(d)CalRecycle will not reimburse the grantee for the acquisition of equipment that was
previously purchased with CalRecycle grant funds, unless the acquisition of such
equipment with grant funds is pre-approved in writing by the Grant Manager. In the
event of a question concerning the eligibility of equipment for grant funding, the
burden will be on the grantee to establish the pedigree of the equipment.
Reasonable Costs
A cost is reasonable if, in its nature or amount, it does not exceed that which would be
incurred by a prudent person under the circumstances prevailing at the time the
decision was made to incur the cost. Consideration will be given to:
(a)Whether the cost is of a type generally recognized as ordinary and necessary for the
performance of the grant.
(b)The restraints or requirements imposed by such factors as generally accepted sound
business practices, arms-length bargaining, federal and state laws and regulations,
and the terms and conditions of this Agreement.
(c)Whether the individuals concerned acted with prudence in the circumstances,
considering their responsibilities to the organization, its members, employees,
clients, and the public at large.
(d)Significant deviations from the established practices of the organization which may
unjustifiably increase the grant costs.
Recycled-Content Paper
All documents submitted by the grantee must be printed double-sided on recycled-
content paper containing 100 percent post-consumer fiber. Specific pages containing
full color photographs or other ink-intensive graphics may be printed on photographic
paper.
CalRecycle’s Entitlement Grant Terms and Conditions – Revised 9/10/19 12
Reduction of Waste
In the performance of this Agreement, grantee shall take all reasonable steps to ensure
that materials purchased or utilized in the course of the project are not wasted. Steps
should include, but not be limited to: the use of used, reusable, or recyclable products;
discretion in the amount of materials used; alternatives to disposal of materials
consumed; and the practice of other waste reduction measures where feasible and
appropriate.
Reduction of Waste Tires
Unless otherwise provided for in this Agreement, in the performance of this Agreement,
for all purchases made with grant funds, including, but not limited to equipment and tire-
derived feedstock, the grantee shall purchase and/or process only California waste tires
and California waste tire-derived products. As a condition of final payment under this
Agreement, the grantee must provide documentation substantiating the source of the
tire materials used during the performance of this Agreement to the Grant Manager.
Reimbursement Limitations
Under no circumstances shall the grantee seek reimbursement pursuant to this
Agreement for a cost or activity that has been or will be paid for through another funding
source. The grantee shall not seek reimbursement for any costs used to meet cost
sharing or matching requirements of any other CalRecycle funded program.
All costs charged against the Agreement shall be net of all applicable credits. The term
“applicable credits” refers to those receipts or reductions of expenditures that operate to
offset or reduce expense items that are reimbursable under this Agreement. Applicable
credits may include, but are not necessarily limited to, rebates or allowances, discounts,
credits toward subsequent purchases, and refunds. Grantee shall, where possible,
deduct the amount of the credit from the amount billed as reimbursement for the cost, or
shall deduct the amount of the credit from the total billed under a future invoice.
Reliable Contractor Declaration
Prior to authorizing any contractor or subcontractor to commence work under this Grant,
the grantee shall submit to CalRecycle a Reliable Contractor Declaration (CalRecycle
168) from the contractor or subcontractor, signed under penalty of perjury, disclosing
whether of any of the events listed in Section 17050 of Title 14, California Code of
Regulations, Natural Resources (https://www.calrecycle.ca.gov/laws/regulations/title14),
Division 7, has occurred with respect to the contractor or subcontractor within the
preceding three (3) years. If a contractor is placed on CalRecycle’s Unreliable List after
award of this Grant, the grantee may be required to terminate that contract.
Remedies
Unless otherwise expressly provided herein, the rights and remedies hereunder are in
addition to, and not in limitation of, other rights and remedies under this Agreement, at
law or in equity, and exercise of one right or remedy shall not be deemed a waiver of
any other right or remedy.
CalRecycle’s Entitlement Grant Terms and Conditions – Revised 9/10/19 13
Self-Dealing and Arm’s Length Transactions
All expenditures for which reimbursement pursuant to this Agreement is sought shall be
the result of arm’s-length transactions and not the result of, or motivated by, self-dealing
on the part of the grantee or any employee or agent of the grantee. For purposes of this
provision, “arm’s-length transactions” are those in which both parties are on equal
footing and fair market forces are at play, such as when multiple vendors are invited to
compete for an entity’s business and the entity chooses the lowest of the resulting bids.
“Self-dealing” is involved where an individual or entity is obligated to act as a trustee or
fiduciary, as when handling public funds, and chooses to act in a manner that will
benefit the individual or entity, directly or indirectly, to the detriment of, and in conflict
with, the public purpose for which all grant monies are to be expended.
Severability
If any provisions of this Agreement are found to be unlawful or unenforceable, such
provisions will be voided and severed from this Agreement without affecting any other
provision of this Agreement. To the full extent, however, that the provisions of such
applicable law may be waived, they are hereby waived to the end that this Agreement
be deemed to be a valid and binding agreement enforceable in accordance with its
terms.
Site Access
The grantee shall allow the state to access sites at which grant funds are expended and
related work being performed at any time during the performance of the work and for
ninety (90) days after completion of the work, or until all issues related to the grant
project have been resolved.
Stop Work Notice
Immediately upon receipt of a written notice from the Grant Manager to stop work, the
grantee shall cease all work under this Agreement.
Termination for Cause
CalRecycle may terminate this Agreement and be relieved of any payments should the
grantee fail to perform the requirements of this Agreement at the time and in the manner
herein provided. In the event of such termination, CalRecycle may proceed with the
work in any manner deemed proper by CalRecycle. All costs to CalRecycle shall be
deducted from any sum due the grantee under this Agreement. Termination pursuant to
this section may result in forfeiture by the grantee of any funds retained pursuant to
CalRecycle’s 10 percent retention policy.
Time is of the Essence
Time is of the essence to this Agreement.
Tolling of Statute of Limitations
The statute of limitations for bringing any action, administrative or civil, to enforce the
terms of this Agreement or to recover any amounts determined to be owing to
CalRecycle’s Entitlement Grant Terms and Conditions – Revised 9/10/19 14
CalRecycle as the result of any audit of the grant covered by this Agreement shall be
tolled during the period of any audit resolution, including any appeals by the grantee to
the Director.
Union Organizing
By signing this Agreement, the grantee hereby acknowledges the applicability of
Government Code Sections 16645, 16645.2, 16645.8, 16646, 16647, and 16648 to this
Agreement and hereby certifies that:
(a)No grant funds disbursed by this grant will be used to assist, promote, or deter union
organizing by employees performing work under this Agreement.
(B)If the grantee makes expenditures to assist, promote, or deter union organizing, the
grantee will maintain records sufficient to show that no state funds were used for
those expenditures, and that grantee shall provide those records to the Attorney
General upon request.
Venue/Choice of Law
(a)All proceedings concerning the validity and operation of this Agreement and the
performance of the obligations imposed upon the parties hereunder shall be held in
Sacramento County, California. The parties hereby waive any right to any other
venue. The place where the Agreement is entered into and place where the
obligation is incurred is Sacramento County, California.
(b)The laws of the State of California shall govern all proceedings concerning the
validity and operation of this Agreement and the performance of the obligations
imposed upon the parties hereunder.
Waiver of Claims and Recourse against the State
The grantee agrees to waive all claims and recourse against the state, its officials,
officers, agents, employees, and servants, including, but not limited to, the right to
contribution for loss or damage to persons or property arising out of, resulting from, or in
any way connected with or incident to this Agreement. This waiver extends to any loss
incurred attributable to any activity undertaken or omitted pursuant to this Agreement or
any product, structure, or condition created pursuant to, or as a result of, this
Agreement.
Work Products
Grantee shall provide CalRecycle with copies of all final products identified in the Work
Plan. Grantee shall also provide CalRecycle with copies of all public education and
advertising material produced pursuant to this Agreement.
Workers’ Compensation/Labor Code
The grantee is aware of Labor Code Section 3700, which requires every employer to be
insured against liability for Workers’ Compensation or to undertake self-insurance in
accordance with the Labor Code, and the grantee agrees to comply with such
provisions before commencing the performance of the work of this Agreement.
Local Government Waste Tire Enforcement Grant Program, TEA27 (FY 2019–20) 1
Exhibit B Procedures and Requirements
Local Government Waste Tire Enforcement
Grant Program
27th Cycle—Fiscal Year 2019–20
Copies of these Procedures and Requirements should be shared with both the
Finance Department and the staff responsible for implementing the grant
activities.
Local Government Waste Tire Enforcement Grant Program, TEA27 (FY 2019–20) 2
Table of Contents
Introduction ................................................................................................................ 3
Milestones ................................................................................................................ 3
Grants Management System (GMS) ......................................................................... 3
Accessing the Grant ................................................................................................. 3
Contact Updates ................................................................................................... 4
Prior to Commencing Work ...................................................................................... 4
Grant Term, Grant Performance Period, and Report Preparation Period ............. 4
Eligible Costs ............................................................................................................. 4
Administrative Costs ................................................................................................ 5
Education ................................................................................................................. 5
Enforcement ............................................................................................................. 6
Enforcement Actions and Surveillance ................................................................. 6
Field Patrolling and Small Tire Pile Cleanup ........................................................ 7
Equipment ................................................................................................................ 7
Indirect Costs ........................................................................................................... 8
Inspections ................................................................................................................. 8
Training .............................................................................................................. 14
Transportation .................................................................................................... 15
Ineligible Costs ........................................................................................................ 15
Modifications .......................................................................................................... 16
Reporting Requirements ......................................................................................... 16
Mid-Year Progress Report ..................................................................................... 17
Final Report ........................................................................................................... 17
Grant Payment Information .................................................................................... 17
Payment Request and Documentation ................................................................... 18
Supporting Documentation ................................................................................. 18
Personnel Hours .................................................................................................... 19
Hourly Personnel Rates ...................................................................................... 19
Performance Evaluation .......................................................................................... 19
Audit Considerations .............................................................................................. 20
Local Government Waste Tire Enforcement Grant Program, TEA27 (FY 2019–20) 3
Introduction
The Department of Resources Recycling and Recovery (CalRecycle) administers the
Local Government Waste Tire Enforcement (TEA) Grant Program. These Procedures
and Requirements describe project and reporting requirements, report due dates, report
contents, grant payment conditions, eligible and ineligible project costs, project
completion and closeout procedures, and records and audit requirements.
This document is attached to, and incorporated by reference, into the Grant Agreement.
Milestones
Notice to Proceed (NTP) Date or June 30, 2020: Grant Term and Grant Performance
Period Begins on date indicated on the Notice to Proceed email
February 26, 2021: Mid-year Progress Report Due
June 29, 2021: Grant Performance Period Ends
June 30, 2021–September 30, 2021: Report Preparation Period
September 30, 2021: Final Report and Final Payment Request Due
September 30, 2021: Grant Term End
Grants Management System (GMS)
GMS is CalRecycle’s web-based grant application and Grants Management System.
Access to GMS is secure; grantees must log in using a WebPass. WebPass accounts
are tied to a specific email address. If an email address changes, or if it becomes
inactive, the grantee must create a new WebPass account to continue accessing GMS.
Establish or manage a WebPass at CalRecycle’s WebPass page
(https://secure.calrecycle.ca.gov/WebPass/).
Accessing the Grant
Grantees must log into GMS (https://secure.calrecycle.ca.gov/Grants) using their web
pass. After login, locate the grant in the My Awarded/Open Grants table and select
the Grant Management link. The Grant Management Module includes the following
sections:
•Summary tab. Shows approved budget, paid and remaining amounts. (This
section is available to the grantee in read-only mode.)
•Payment Request tab. Requests reimbursement.
•Reports tab. Uploads required reports.
•Documents tab. Uploads other grant documents that are not considered
supporting documents to a payment request or a report. This section also
provides access to documents that were uploaded within other sections of GMS.
Follow the instructions in GMS to work in the system. Use the information in the
following sections to determine what reports, transactions, and supporting documents
are required.
Local Government Waste Tire Enforcement Grant Program, TEA27 (FY 2019–20) 4
Contact Updates
Access to the grant is limited to those listed in the Contacts tab of the Application
Module with the access check box marked. A contact may be listed but not granted
access by not checking the box. Please note, if a contact is granted access to a grant,
they will be able to edit contacts, submit payment requests, upload reports, and view all
documents. Those with access may update contact information for all contact types
except Signature Authority. Email the assigned Grant Manager regarding any changes
to Signature Authority information.
Prior to Commencing Work
Prior to commencing work under this grant, the grantee’s Grant Manager or primary
contact and authorized grant Signature Authority should review the Terms and
Conditions (Exhibit A) and the Procedures and Requirements (Exhibit B) to identify key
grant administrative requirements. Evaluation of the grantee’s compliance with these
requirements is a major focus of grant audits.
Grant Term, Grant Performance Period, and
Report Preparation Period
The Grant Term begins on the date of the Notice to Proceed (NTP) email and ends on
September 30, 2021. Eligible program costs must be incurred after the NTP email and
before the September 30, 2021.
The Grant Performance Period begins on the date of the NTP email and ends on June
29, 2021.
The Report Preparation Period is from June 30, 2021 to September 30, 2021. Costs
incurred to prepare the Final Report and final Payment Request are the only costs
that are eligible for reimbursement during the Report Preparation Period.
The Final Report and final Payment Request are due on September 30, 2021.
Eligible Costs
All grant expenditures must be for activities, products, and costs specifically included in
the approved Budget. To be eligible for reimbursement, costs must be incurred after
receiving an NTP email and before the end of the Grant Performance Period. All
services must be provided, and goods received during this period in order to be eligible
costs. Invoices for goods and services must be paid by the grantee prior to the
inclusion of those goods or services on a payment request.
Exception: On a case-by-case basis, the Grant Manager may consider approving
delivery of goods after the Grant Performance Period if the cost was incurred after
receiving an NTP email and before the end of the Grant Performance Period. The
delivery of goods date must be on or before the Grant Term end date. The grantee
must submit the request in writing via email and receive written approval from the Grant
Manager.
Any proposed revision(s) to the Budget must be submitted in writing and pre-approved
in writing by the Grant Manager prior to the grantee incurring the proposed expense.
Local Government Waste Tire Enforcement Grant Program, TEA27 (FY 2019–20) 5
The approval document should be retained by the grantee for audit purposes. See
Audit Record/Access section of the Terms and Conditions (Exhibit A).
The following activities are eligible under Inspections, Enforcement, Training, Education,
and should be charged under the appropriate category (i.e. inspection training under
Inspection budget):
•Coordination with other grantees, when both the city and county in which they
are located are grantees, to ensure no duplication or gaps in activities.
•Attendance at grant-related meetings of the grantee's tire enforcement staff.
•Staff time spent on grant-related activities (i.e., providing education, receiving
training, maintaining files, communicating with CalRecycle about grant
requirements, waste tire facility permitting, hauling, storage and disposal laws,
regulations and procedures).
•Development of tools to track activities including maintaining files.
•Activities related to improving or correcting performance on inspections and
associated activities with CalRecycle Inspectors and the Grant Manager.
•Writing of policies, processes and procedures for tracking and reporting staff
time, activities and costs.
Administrative Costs
Administrative costs must be less than or equal to 15 percent of the total approved
Budget.
The following administrative activities/costs are eligible:
•Preparation and submittal of Progress Reports, Payment Requests, and all other
required documents, forms and information.
•Grant-related communication with the Grant Manager, Evaluation staff,
Enforcement staff and state auditors.
•Compliance activities related to performance evaluation or audits.
•Costs related to performance evaluation or audits.
•Development and maintenance of a system to accurately capture and report staff
time, activities for waste tire enforcement, including records.
•Personnel administration related to hiring, supervising, or evaluating TEA grant
staff.
•Preparation and submittal of the next cycles grant application.
•Administrative functions for which there is a direct and demonstrable link to
implementation of the TEA grant.
Education
The amount requested and reimbursed under Education must be less than or equal to
10 percent of the approved Budget. Eligible education activities and costs are as
follows:
1.Identifying new Tire Program Identification (TPID) numbers, which may include:
•Obtaining Waste Tire Management System (WTMS) reports of newly
issued TPID numbers; or
•Canvassing business areas to determine if new or established businesses
perform waste tire activities.
Local Government Waste Tire Enforcement Grant Program, TEA27 (FY 2019–20) 6
2.Printing and distributing
.
.
CalRecycle Tire Program Educational Brochures.
(http://www.calrecycle.ca.gov/tires/enforcement/Grantee/Resources.htm) when
conducting educational visits for TPID numbers
3. Informing businesses and business owners/operators about applicable waste tire
laws and regulations and available compliance resources
4.Providing tire-related education to Local Conservation Corps
(https://www.calrecycle.ca.gov/Funding/LocalCC/).
5.Providing other outreach activities requested or approved by CalRecycle.
Enforcement
Enforcement Actions and Surveillance
Eligible enforcement and surveillance activities include steps taken beyond normal
inspection activities to identify illegal waste tire activity and collect evidence as defined
below.
1.Eligible, enforcement and surveillance activities must be directly related to
identifying, researching, surveilling, investigating, and/or documenting at least
one of the following issues:
•Illegal (unpermitted) waste tire storage sites and activities with 500 or
more waste tires.
•Individuals responsible for illegal dumping of waste tires.
•Private property on which illegal dumping of waste tires is occurring or has
occurred with 500 or more waste tires.
i.Note: (Private property with more than 500 illegal stored waste tires
must be referred to CalRecycle for enforcement prior to seeking
remediation.)
•Unregistered waste tire haulers hauling 10 or more waste or used tires.
2.Eligible enforcement and surveillance activities may include the following
activities:
•Coordinating and working with CalRecycle, the California Highway Patrol,
local District Attorney (DA), task forces, other TEAs, and local law
enforcement on:
o Gathering and sharing of information and resources.
o Providing training to local law and code enforcement personnel
within the TEA jurisdiction to encourage referrals or citations.
o Establishing and conducting checkpoints to identify unregistered
waste tire haulers.
o Attending administrative, court and/or CalRecycle hearings and
supporting case development.
•Assisting CalRecycle with investigations and referrals by:
o Making waste tire enforcement referrals, as approved or required.
.
o Investigating waste tire referrals, complaints, violations,
discrepancies, legal records searches, etc., as requested
o Obtaining inspection warrants and other warrants as needed in
participation with local law enforcement activity.
o Performing interviews and field investigations to develop
enforcement cases.
o Research databases and document past enforcement activity.
Local Government Waste Tire Enforcement Grant Program, TEA27 (FY 2019–20) 7
•After appropriate enforcement and surveillance, coordinating with other
agencies to remediate environmental damage due to illegal dumping and
storage of waste tires, including:
.
o Reviewing of regulations and procedures.
o Coordinating with Local Conservation Corps for cleanups, and
other related activity
o Coordinating with CalRecycle for cleanup and lien options.
•Record Keeping
o Producing and maintaining of documents and files to track waste
tire enforcement-related activities.
3.Grantees must report enforcement and surveillance activities to the CalRecycle
Inspection Liaison as follows:
•Report within 15 calendar days all enforcement actions on waste tire-
related cases, including any referrals to the DA’s Office and any actions
taken by the DA’s Office on waste tire related cases.
•Document and report all surveillance activities by completing the
CalRecycle Waste Tire Surveillance/Field Patrolling form (CalRecycle
229).
•Report within 15 calendar days all waste tire enforcement referrals, as
approved or required. See Inspection section below.
Field Patrolling and Small Tire Pile Cleanup
Field Patrolling is an enforcement activity with the sole purpose of reducing and
deterring illegal hauling and dumping of waste tires. All field-patrolling activities must be
documented and supported by completing the CalRecycle Waste Tire Surveillance/Field
Patrolling Form (CalRecycle 229). Eligible field patrolling activities may include
preparing and planning, follow-up on illegal dumping complaints and referrals, patrolling
locations with known illegal waste tire dumping, and cleanup of small tire piles on public
land with 35 tires or less including disposal fees. The grantee shall be limited to 15
percent of the total approved Budget, and adhere to the following:
1.The grantee must report field patrolling activities using the Waste Tire
Surveillance/Field Patrolling form (CalRecycle 229). The form must:
•List violations given to individuals for illegal waste tire dumping or
unregistered waste tire hauling.
•Include a summary of illegally dumped waste tires discovered and
remediated.
2.The grantee shall be limited to patrolling the same location twice semiannually,
unless otherwise approved by CalRecycle.
Equipment
Only equipment, materials and supplies necessary to perform eligible waste tire
activities under the TEA Grant are eligible for reimbursement and shall be limited to 10
percent of the total approved Budget. The grantee may claim only the cost of an item
that is proportionate to its use.
1.Eligible equipment must be listed in the approved Budget. The following are
examples of eligible equipment:
•Personal Protective Equipment: including boots, reflective vests or
logo/identifying windbreakers, hard hats/sun hats, gloves, face masks,
safety glasses.
Local Government Waste Tire Enforcement Grant Program, TEA27 (FY 2019–20) 8
•Field equipment: including measuring devices, GPS, binoculars, camera
and accessories, clipboards, cell phones, mobile Wi-Fi hotspots and cell
service.
•Computers or tablets and related standard accessories.
Indirect Costs
Grantees may request reimbursement for indirect cost not to exceed 20 percent of the
direct costs in the approved budget. Grantees that fully expend their grant are limited to
20 percent indirect costs, or the agency’s actual indirect cost rate, whichever is less.
Grantees must employ an indirect cost rate methodology that conforms to Generally
Accepted Accounting Principles and which is prepared by the grantee’s accounting,
finance or budget office, or external accounting contractor.
Grantees must maintain and shall provide if requested, documentation to support
indirect charges and the components thereof. The methodology used to calculate these
costs must be appropriately applied and consistent within their accounting system.
Inspections
Inspections are the core component of the grant and the activity on which the grantee
shall spend most of its time and money. Unless otherwise approved, the eligible
activities are listed below, and the grantee must perform inspection activities in
accordance with the following:
1.Priority and Eligibility. The grantee shall inspect TPID numbers listed in the
Inspection Priority Work Plan (Work Plan) provided by CalRecycle with the NTP
email and as described below. Any other inspection activities require prior
written approval by the CalRecycle Inspector Liaison. If any of the below are not
achieved, CalRecycle may withhold payment.
•All inspections on the “Inspection Priority Work Plan” must be completed
by June 29, 2021. If any TPID numbers on the Work Plan should not, or
cannot be inspected, the reason must be noted on the Work Plan.
•Active TPID numbers with an outstanding Notice of Violation (NOV) must
be inspected within 15 calendar days of the compliance deadline.
1)Grantees may make referrals to CalRecycle after the first
inspection but must do so within 15 calendar days and as described
under Inspection Referrals.
•The grantee shall inspect tire locations or refer to CalRecycle within 15
calendar days, under the following circumstances and as directed below:
1)If requested by the CalRecycle Inspector Liaison.
2)The grantee receives a waste tire regulation related complaint or
becomes aware of:
•An illegal waste tire facility with 500 or more waste tires
(unpermitted as defined in 14 CCR 18420).
•An illegal waste or used tire hauler (unregistered as
defined by 14 CCR 18451).
•A tire location that poses an immediate risk or threat to
public health and safety, and/or the environment. (This
Local Government Waste Tire Enforcement Grant Program, TEA27 (FY 2019–20) 9
does not apply to illegal sites CalRecycle is aware of
and/or actively pursuing enforcement actions against.)
3)Grantees must note on the Inspection Report the information they
received that necessitated the inspection and must mark “Referral”
as the Inspection Type.
•If all TPID numbers listed in the Inspection Priority Work Plan can and will
be inspected within the grant performance period, the grantee may
inspect active TPID numbers not on the Inspection Priority Work Plan any
time during the grant performance period except for ineligible inspection
activities listed below. Inspection scheduling is the responsibility and at
the discretion of the grantee.
•Only Inspections at the following frequencies are eligible:
o Only one routine inspection is allowed per active TPID number.
o A maximum of two re-inspections may be performed per active
TPID number if a NOV was documented during the original routine
inspection.
o Only one observation inspection may be performed, as described
below, per active TPID number.
o Only one educational inspection may be performed per each active,
new, never-inspected TPID number within the grant performance
period.
•Only the following are eligible inspection activities:
o On-the-job inspection training for TEA staff.
o Scheduling and pre-inspection researching.
o Physically inspecting the TPID number locations, taking
photographs, interviewing personnel, writing and submitting a
complete and correct inspection report.
o Researching, updating or correcting WTMS records and the
grantee's database.
o Providing technical assistance to tire businesses during or after an
inspection on waste tire laws and regulations.
o Conducting an observation inspection if a TEA inspector is in the
field conducting other eligible waste tire activities and observes a
potential violation.
Note: The Inspection Report must note the type of inspection that was
conducted based on the circumstances that prompted the inspection, e.g.
“Observation,” “Referral,” “Routine,” etc.
•Inspection reports may only be completed when the inspector performs an
inspection at the TPID number’s physical address.
Note: When the grantee learns of a new or changed TPID number site
(physical) address, that information must be submitted to the Waste Tire
Hotline (toll-free 1-866-896-0600 or WasteTires@CalRecycle.ca.gov) or to
the CalRecycle Inspector Liaison assigned to the grantee within seven
calendar days and be noted on the Inspection Report.
•Ineligible inspection activities include inspections of the following except
as otherwise pre-approved in writing or requested by the CalRecycle
Inspector Liaison. If you find a TPID number has been included on your
Work Plan that you believe is ineligible based on the following, do not
Local Government Waste Tire Enforcement Grant Program, TEA27 (FY 2019–20) 10
inspect it. Contact your CalRecycle inspector liaison for confirmation or
written approval:
o Locations where the TPID umber does not have a site (physical)
address in the grantee’s jurisdiction or at an address that is not
listed in WTMS
o Closed TPID numbers (refers to the TPID number’s Business
Status in the WTMS)
o Farm/Ranch/Dairy/Ag Sites
o Tribal Lands
o Permitted Major or Minor Waste Tire Facilities
o Small quantity generators (SQG)—SQG refers to the TPID
number’s Business Role identified in the WTMS
Note: Inspections of SQGs included on the Inspection Priority Work
Plan are considered approved.
2.Quality of Inspections. Inspections shall be conducted in a manner consistent
with state laws and regulations, and according to CalRecycle guidance and
business practices implementing sound investigative techniques, and as
described below:
•For each inspection conducted, at a minimum, the grantee inspector
shall:
1)Complete a pre-inspection review of hauler records, CTLs, WTMS,
authorizations, prior inspections and enforcement actions prior to
inspections.
o Obtain permission to inspect, either explicit or implied, from
appropriate facility personnel documenting the name and title of the
person who granted permission (including taking photos).
o Conduct a visual inspection to verify the TPID certificate is posted
and correct.
o Determine a waste tire count for the facility using an appropriate
method.
o Complete a review of the Comprehensive Trip Logs (CTLs) and/or
waste tire receipt and disposal records documenting any
discrepancies found.
o Make an assessment of compliance/noncompliance with all
applicable waste tire regulations including storage and disposal
standards for facilities storing greater than 499 waste tires.
o Verify that the information in WTMS is current and accurate,
including operational status, exclusions, addresses, owners,
operators, facility contacts, etc. If discrepancies are noted, the
inspector shall submit corrections to the Waste Tire Hotline or to
the CalRecycle Inspector Liaison assigned to the grantee within
seven calendar days. Inspectors are also to note these corrections
in the inspection report.
•The grantee inspector shall fill out inspection reports completely and
thoroughly to accurately reflect compliance/noncompliance at the facility
in accordance with guidance provided in the Grantee Toolbox
(www.calrecycle.ca.gov/tires/enforcement/Grantee/), and according to
training provided by CalRecycle, and as follows:
1)Thorough and accurate notes must be included to document the
representative granting permission to inspect, updated facility
Local Government Waste Tire Enforcement Grant Program, TEA27 (FY 2019–20) 11
information, additional inspectors present during the inspection,
status and location of posted TPID certificate, findings of the
CTL/disposal records review, and tire count including methods and
calculations.
2)Violations shall be cited using the correct code sections pertaining
to the specific violation.
3)Violations and corrections to violations shall be noted on the
inspection report and supported with written comments and
documentation of observations made to warrant a violation.
Documentation may include photographs, description of conditions
at the site, information gathered through interviews, and any other
documentation which supports violations or corrections of
violations.
4)Statements or directives the inspector made to the owner/operator
must be noted in the report.
5)Any additional information shall be included which would support a
future enforcement action and that would enable the report to stand
on its own without any explanations or additional information.
•Inspection reports must be submitted according to established
CalRecycle business practices.
o Inspection reports must be submitted no later than 15 calendar
days after the inspection date. All inspection reports must be
submitted electronically using the WTMS e-reporting process.
o One inspection report is to be submitted per TPID number,
regardless of whether there are multiple roles noted in WTMS for
the TPID number.
•All inspections resulting in the issuance of a NOV may result in a referral
to CalRecycle for enforcement action. Enforcement Referrals to
CalRecycle shall be on the CalRecycle 228 Form and shall be handled in
the following manner:
1)On the first inspection the grantee shall:
o Advise the TPID number owner, operator and/or
representative of the violation(s) and provide them a copy of
the CalRecycle Notice of Violation and Citable Offenses
Handouts
(https://www.calrecycle.ca.gov/Tires/Enforcement/Inspection
s/Forms).
o Document on the Inspection Report in detail:
a.To whom and how the NOV and Citable Offenses
handouts where delivered (e.g., in person, by mail or
email).
b.Description of all violations noted and specifically
what needs to be corrected.
c.Compliance deadline date when all violations must be
corrected.
i.This date shall be no more than 30 calendar
days following the date of the inspection,
except for inspections where the violations are
limited only to recordkeeping or manifest
requirements. In this case, the compliance
Local Government Waste Tire Enforcement Grant Program, TEA27 (FY 2019–20) 12
deadline date shall be between 45 and 90
calendar days after the date of the inspection
and shall be set in a timeframe that allows an
adequate number of records to have been
processed, providing a significant sample set
by which to assess whether corrective action
has been taken.
o Immediately refer the TPID number and violation to
CalRecycle to allow for expedited enforcement if the
violation is significant, chronic, or if it is anticipated that the
violation will not be corrected,
2)On the second inspection (first re-inspection) the grantee shall:
•Re-inspect the site within 15 calendar days of the NOV
compliance deadline date.
•Include in the inspection report written documentation and
evidence (photographs, copies of documents, etc.) that
address all of the same violation(s) using the same citations
as documented in the previous inspection, by documenting
all of the following:
a.Evidence of correction of the violation(s).
b.Partial correction(s) or good faith effort made, the
justification of the extension, and the new compliance
deadline date, not to exceed 30 calendar days
following the date of the re-inspection.
c.Continued violation(s) without significant good faith,
and referral of the TPID number and uncorrected
violation(s) to CalRecycle for further enforcement
action.
•Document any new violations noted during the inspection.
Note: New violations noted during a re-inspection do not extend
the limit of two re-inspections authorized under the Grant.
3)If applicable, on the third inspection (second re-inspection) the
grantee shall:
•Re-inspect the site within 15 calendar days of the extended
NOV compliance deadline date.
•Include in the inspection report written documentation and
evidence (photographs, copies of documents, etc.) that
address all of the same violation(s) using the same citations
as documented in the previous inspections, by documenting
all of the following:
a.Evidence of correction of the violation(s).
b.Continued violation(s) and referral of the TPID
number and uncorrected violation(s) to CalRecycle for
further enforcement action.
•Document any new violations noted during the inspection.
•Refer the TPID number and violation(s) to CalRecycle for
further enforcement action if all violations were not
corrected, and/or new violations were documented during
the re-inspection.
Local Government Waste Tire Enforcement Grant Program, TEA27 (FY 2019–20) 13
o Referrals must be made by completing and submitting to the
CalRecycle liaison the CalRecycle Referral Form (CalRecycle 228)
(https://www.calrecycle.ca.gov/docs/cr/tires/Forms/Inspection/CalR
ecycle228.pdf) to WasteTires@calrecycle.ca.gov, and indicating
the referral in the Enforcement Status section of the inspection
report.
o The referral shall be made within 15 calendar days following the re-
inspection and must include the date of the inspections, and any
other documentation and evidence not already submitted to
CalRecycle with the previous inspection reports.
Note: CalRecycle will provide training and assistance on the above
requirements as needed or requested. If an inspection report is
determined inadequate, the grantee will be responsible for
correcting errors as identified by CalRecycle.
3.Timeframes. Inspections and referral documents shall be submitted in a timely
manner, as follows:
•All inspection reports shall be delivered to the TPID number
representative or owner/operator and be submitted electronically to
CalRecycle within 15 calendar days following the inspection date.
•All NOVs shall be issued with a compliance date 30 calendar days or
less, unless NOV is only limited to recordkeeping and manifest
requirements.
•For inspections resulting in violations, of only recordkeeping and manifest
requirements contained in 14 CCR 17357 and 14 CCR 18459.2.1 through
18462, the compliance deadline date shall be set between 45 and 90
calendar days from the date of the inspection. The compliance deadline
date must be set within this timeframe with the intention of providing
adequate time for a significant sample set of records to be generated, by
which to analyze and assess whether compliance has been achieved.
•The first re-inspections (for NOV) shall be conducted within 15 calendar
days following the compliance deadline date.
•The second re-inspections (for NOV), if applicable, shall be conducted
within 15 calendar days following the extended compliance deadline date.
•Outstanding NOVs shall be referred to CalRecycle after the Second Re-
inspection or earlier as appropriate.
•NOV referral packages shall be submitted to CalRecycle within 15
calendar days following the final inspection noting “Referred to
CalRecycle” in the Enforcement Status section of the inspection report.
•All unregistered haulers must be referred to CalRecycle within 15 days
following the date of the observed violation using the Hauler Observation
Report (CalRecycle 775).
4.Eligible Costs to Carry out Inspections:
•Personnel expenditures will be reimbursed based on actual time spent on
inspections.
•The grantee must record actual time spent on all phases of the inspection
as detailed in the Eligible Costs section.
•Time allocated for conducting physical inspections in the field and pre-
inspection research shall be reasonable and relative to the state average
for similar sites. The timeframe shall be sufficient to conduct a complete
and correct inspection.
Local Government Waste Tire Enforcement Grant Program, TEA27 (FY 2019–20) 14
•Travel time shall be minimized by efficient scheduling (i.e., by grouping
inspections by geographic areas).
Note: Neither the TEA Grant Program nor the terms of the Grant Agreement
affects or changes CalRecycle’s right to enter any California jurisdiction for
the purpose of: (1) enforcing regulations relating to the storage of waste
tires and used tires, as provided in Public Resources Code Section
42850(c); (2) enforcing regulations relating to the hauling of waste and used
tires, as provided in Public Resources Code Section 42963(b); and (3)
fulfilling any other enforcement obligations with which it is charged by
statute or regulation.
Training
Reimbursement for training is for tire enforcement staff, supervisors and any staff
working directly on the grant. In-house training is to be charged under the applicable
budget category (i.e. inspection training is charged under the inspection budget).
Unless otherwise approved, grantee training requirements and eligibility are as follows:
1.Grantee must maintain and provide to CalRecycle a list of inspectors and lead
inspectors, their qualifications and the amount time they are committed to the
Program (i.e., percentage or quantity of inspections).
2.All inspectors must be trained and approved by CalRecycle prior to conducting
eligible inspections. Existing inspectors may be approved without additional
training.
3.The following are mandatory training activities:
•New inspector inspection training (must be provided and approved by
CalRecycle)
•CalRecycle-sponsored waste tire Round Tables 1
•WTMS Training1
•Technical Training Series1
•Grant Administration Training
•Other mandatory training as requested by CalRecycle
4.The following are eligible non-mandatory training activities/costs:
•Meetings, training or conferences requested by CalRecycle
•Coordinating and hosting CalRecycle-sponsored training events
•CalEPA sponsored Enforcement Symposium
•Basic Inspector Academy
•Conducting Effective Interviews for Inspectors
•Environmental Enforcement Training
•Basic and refresher health and safety related classes, including
Hazardous Waste Operations and Emergency Response (HAZWOPER)
•Hauler Training
•Costs/training approved in the Budget or that have been pre-approved in
writing by the Grant Manager
5.When multiple sessions of a training event are scheduled, grantees must attend
the session closest to their location. Exceptions must be supported by a
compelling justification.
1 Grantee must send at least one inspector to each of these events.
Local Government Waste Tire Enforcement Grant Program, TEA27 (FY 2019–20) 15
6.If attending an event with multiple subjects of which only part is related/beneficial
to waste tire enforcement, the portion of the class fee charged to the TEA grant
must be proportional to the class time devoted to waste tire enforcement.
.
Transportation
Eligible transportation costs are those which are necessary to perform waste tire
activities under the TEA Grant. The total must be less than or equal to 10 percent of the
total approved Budget
Any activities/costs not specifically listed below must be pre-approved in writing by the
Grant Manager to be reimbursable. The following activities/costs are eligible:
•Use of grantee-owned or personal vehicles. Grantees may claim vehicle
usage costs based upon actual mileage of the grantee or the state mileage rate,
whichever is less. Mileage rates generally cover the cost of fuel, maintenance,
insurance, licensing, registration, depreciation, and all other costs associated
with operation and usage of the vehicle. Therefore, grantees cannot claim
vehicle usage costs using both a mileage rate and the separate cost of the items
covered by the mileage rate. Grantees must use the rate in effect at the time the
mileage was incurred.
•Travel and Travel Expenses. All travel costs must be in accordance with the
California State Travel policies (http://www.calhr.ca.gov/employees/Pages/travel-
reimbursements.aspx). Reimbursable mileage and other travel expenses (per
diem) may not exceed the state rates as set forth in the State Administrative
Manual. Documentation submitted for travel reimbursement must include
departure and return times and dates.
Ineligible Costs
Any costs not specifically included in the approved Budget nor directly related to
performance of eligible activities and the approved grant project are ineligible for
reimbursement. Contact the Grant Manager if clarification is needed. Ineligible costs
include, but are not limited to:
•Costs incurred prior to the date of the NTP email or after June 29, 2021.
•Report Preparation Period costs incurred after September 30, 2021.
•Expenditures outside the grantee’s jurisdiction(s), or not specified in the
approved Budget.
•Any costs that are not consistent with local, state, and federal laws, guidelines
and regulations.
•Costs associated with Amnesty Day events, such as creating and distributing
hauler exemption letters.
•Investigation, inspection or enforcement of local code violations that do not
involve waste tires.
•Educational activities provided to the general public via small and large
community events or at events consisting primarily of K-8 children.
•Costs associated with activities related to the use of recycled products.
•Costs that the Grant Manager deems unreasonable, excessive, ineligible,
inappropriate, duplicative, disproportionate or not related to the Program.
Local Government Waste Tire Enforcement Grant Program, TEA27 (FY 2019–20) 16
Modifications
Any proposed revision(s) to the Budget must be submitted in writing and pre-approved
in writing by the Grant Manager prior to grantee incurring the proposed expenditure.
Proposed revisions must be clearly marked on the Budget and must be accompanied by
a summary of proposed changes/modifications, including the justification(s) for the
proposed changes. Costs based on the proposed revisions may not be incurred until
Grant Manager approval. If approved, the Grant Manager will upload the final revised
Budget to GMS. The approval document(s) should be retained by the grantee for audit
purposes. See Audit Record/Access section of the Terms and Conditions (Exhibit A).
To request a budget modification:
1.Complete the current budget document with proposed changes.
2.Email the proposed budget document as an attachment to the Grant Manager.
Include a compelling justification in the body of the email.
Reporting Requirements
A Progress Report and a Final Report are required by this Agreement; however, the
Grant Manager may request a Progress Report at any time during the Grant Term.
Failure to submit the Final Report with appropriate documentation by the due date may
result in rejection of the Payment Request and/or forfeiture by the grantee of claims for
costs incurred that might otherwise have been eligible for grant funding.
All reports must be uploaded in GMS. For further instructions regarding GMS, including
login directions, see the section above entitled, Grants Management System.
To upload a report:
1.Go to the Reports tab.
2.Click on the appropriate Report Type.
3.Click on the Add Document button.
4.Choose the Document Type, enter a document title, click the Browse button to
search and upload the document, and then Save.
•Select the Back button to upload another document and continue the
process until all required documents as listed below are uploaded.
•The maximum allowable file size for each document is 35MB.
5.Click the Submit Report button to complete your report submittal. The Submit
Report button will not be enabled until all required reporting documents are
uploaded.
GMS Instructional Videos (https://www.calrecycle.ca.gov/Funding/GMS/) providing
information for grantees to manage their grant are available online.
The reports must be current, include all required sections and documents, and must be
approved by the Grant Manager before any Payment Request can be processed.
Failure to comply with the specified reporting requirements may be considered a breach
of this Agreement and may result in the termination of this Agreement or rejection of the
Payment Request and/or forfeiture by the grantee of claims for costs incurred that might
otherwise have been eligible for grant funding. Any problems or delays must be
reported immediately to the Grant Manager.
Local Government Waste Tire Enforcement Grant Program, TEA27 (FY 2019–20) 17
Mid-Year Progress Report
The grantee must submit a Mid-Year Progress Report by February 28, 2021. This
report should cover grant activities that occurred from the NTP date through December
31, 2020.
Final Report
The Final Report is due September 30, 2021. This report should cover grant activities
from the NTP through September 30, 2021. The following four items must be included:
1.Grant Number
2.Grantee’s name
3.Grant Term
4.The following disclaimer statement on the cover page:
“The statements and conclusions of this report are those of the grantee and not
necessarily those of the Department of Resources Recycling and Recovery
(CalRecycle), its employees, or the State of California. The state makes no
warranty, express or implied, and assumes no liability for the information
contained in the succeeding text.”
Grant Payment Information
1.Payment to the grantee for eligible grant expenses is made on a reimbursement
basis only, and only for those materials and services specified in the approved
grant application.
2.Reimbursement may be requested at least twice during the Grant Term. In
conjunction with the submission of the Progress Report and in conjunction with
the Final Report.
3.The grantee must submit the required Progress Report/Final Report, and the
Grant Manager must approve the report prior to, or concurrent with, submission
of the Grant Payment Request.
4.The grantee must submit a completed Grant Payment Request and provide
supporting documentation as described in the “Payment Request and
Documentation” section.
5. Caps set within a budget category is calculated from the awarded amount and
not the expended amount. Grantees may expend 100 percent of the capped
amount without expending 100 percent of the grant budget.
6.Grant payments will only be made to the grantee. It is the grantee’s
responsibility to pay all contractors and subcontractors for purchased goods and
services.
7.Ten percent of each approved Grant Payment Request will be withheld and
retained until all conditions stipulated in the Agreement, including submission and
Grant Manager approval of the Progress and/or Final Report, have been
satisfied.
8.CalRecycle will make payments to the grantee as promptly as fiscal procedures
permit. The grantee can typically expect payment approximately 45 days from
the date a Grant Payment Request is approved by the Grant Manager.
Local Government Waste Tire Enforcement Grant Program, TEA27 (FY 2019–20) 18
Payment Request and Documentation
Failure to submit the final Payment Request with appropriate documentation by the due
date may result in rejection of the Payment Request and/or forfeiture by the grantee of
claims for costs incurred that might otherwise have been eligible for grant funding.
Payment requests must be submitted in GMS. For further instructions regarding GMS,
including login directions, see the section above entitled, Grants Management System.
To submit a Grant Payment Request:
1.Go to the Payment Request tab.
2.Click on the Create a Payment Request button.
•Choose Reimburse for the Transaction Type and enter the amount spent
in each budget sub-category.
•When the transaction is complete, click the Save button.
•After the transaction is saved, the Upload Supporting Documentation
button will appear in the lower right corner.
3.Click the Upload Supporting Documentation button.
•Choose the Document Type, enter a document title, click the Browse
button to search and upload the document, and then Save.
•Select the Back button to upload another document and continue this
process until all required supporting documents as listed below are
uploaded.
•The maximum allowable file size for each document is 35MB.
4.Click the Submit Transaction button, located on the transaction page, to
complete your payment request. The Submit Transaction button will not be
enabled until all required supporting documents are uploaded.
Note: Once a transaction is saved, select the transaction number from the
Payment Request tab to access it again. Please do not create multiple
transactions for the same requested funds.
Supporting Documentation
A.A scanned copy of the Grant Payment Request form (CalRecycle 87) with the
signature of the signatory or his/her designee, as authorized by grantee’s Resolution
or Letter of Commitment, must be uploaded to GMS
Note: A designee may sign on behalf of the grantee if a) authorized by the Resolution
or Letter of Commitment, and b) a Letter of Designation has been provided to the Grant
Manager.
B.TEA Personnel Expenditure Summary (CalRecycle 767) for TEA related personnel
hours
C.Expenditure Itemization Summary (CalRecycle 736)
D.CalRecycle Inspection Priority Work Plan (Completed Excel file)
E.CalRecycle Waste Tire Surveillance/Field Patrolling Form (CalRecycle 229) for all
surveillance & field patrolling activities
F.Proof of payment for disposal fees related to small cleanups
G.Travel Expense Log Form (CalRecycle 246) for hotel, meals, per diem and other
expenses, hotel receipts and other receipts for conference fees, tuition, etc.
H.Certificate of completion for non-mandatory training
I.Mileage logs
J.Hourly Rate Document
Local Government Waste Tire Enforcement Grant Program, TEA27 (FY 2019–20) 19
K. Cost and Payment Documentation. Acceptable cost and payment documentation
must include at least one of each of the following:
a) Invoices, receipts, or purchase orders must include the vendor’s name and
telephone number, address, description of goods or services purchased, amount
due, and date. The claimed expenses related to TEA should be highlighted and
identified on each invoice with multiple program charges.
b) Proof of payment may include:
i. Copy of cancelled check(s) that shows an endorsement from the banking
institution.
ii. Invoice(s) showing a zero balance, or stamped “paid” with a check
number, date paid, and initials.
iii. Accounting system report from local government if it contains the vendor
name, date of invoice, invoice number, check number or internal ID, and
date amount was paid.
iv. Bank statement(s) along with a copy of the endorsed check or invoice
showing the check number.
v. Copy of an electronic funds transfer confirmation.
vi. Copy of a credit card statement(s).
All forms listed above can be downloaded from the CalRecycle Grant Forms website
(https://www.calrecycle.ca.gov/Funding/Forms).
Personnel Hours
Grantees must maintain and provide, if requested, detailed timekeeping records of
personnel hours worked. For each pay period, the employee's timekeeping document
must contain at least the:
• Employee name and classification.
• Total hours worked and leave taken during the pay period.
• Hours worked/leave taken per day.
• Description/listing of the activity/task on which the employee worked for each
hour worked.
Supervision of staff conducting eligible activities constitutes a direct grant cost;
therefore, grantees may claim, under each Budget category, a direct supervision time
and costs related to that category.
Hourly Personnel Rates
Grantees may calculate an actual/loaded hourly rate for each employee that includes
actual salary, wages, shift differentials, and contractual fringe benefits.
Performance Evaluation
The grantee will be evaluated on its effectiveness in fulfilling the procedures and
requirements outlined in this document. Attention will be given to the grantee’s ability to
carry out its mandatory responsibilities, especially those Inspection functions and
Training activities. The evaluations will look at the quality and efficiency, as well as
eligible activities in all categories, particularly in Inspections, Enforcement, Education,
and Field Patrolling.
Local Government Waste Tire Enforcement Grant Program, TEA27 (FY 2019–20) 20
Audit Considerations
The grantee agrees to maintain records and supporting documentation pertaining to the
performance of this grant subject to possible audit for a minimum of three (3) years after
final payment date or Grant Term end date, whichever is later. A longer period of
records retention may be stipulated in order to complete any action and/or resolution of
all issues which may arise as a result of any litigation, dispute, or audit, whichever is
later.
Examples of audit documentation include, but are not limited to, competitive bids, grant
amendments if any relating to the Budget or Work Plan, copies of any agreements with
contractors or subcontractors if utilized, expenditure ledger, payroll register entries, time
sheets, personnel expenditure summary form, travel expense log, paid warrants,
contracts and change orders, samples of items and materials developed with grant
funds, invoices and/or cancelled checks. Please refer to the Terms and Conditions
(Exhibit A) for more information.
ApplicationApplication InformationApplicant:Fresno CountyCycle Name:Local Government Waste Tire Enforcement GrantsApplication Due Date:1/14/2020Cycle Code:TEA27 Secondary Due Date:2/18/2020Grant ID:23106Grant Funds Requested:$300,000.00Matching Funds:$0.00 (if applicable)Awarded Funds:$300,000.00Project Summary:CalRecycle has edited the following summary to reflect the approved grant project: The goal of the Waste Tire Program is to promote compliance with State and local regulations as itpertains to the collection, handling, storage and disposal of waste tires in an effort to protect the air,water, and land from pollution and to ensure public health and safety.The Fresno County Department of Public Health, Environmental Health Division, proposes to utilize FY2020-21 Waste Tire Grant funds for staffing, training and equipment needs associated with continuingthe County‘s Enforcement Program Plan.Applicant/ParticipantName:Fresno CountyLead:XFederal Tax ID:Jurisdiction:Fresno-UnincorporatedCounty:Fresno ContactsPrime Second Auth CnsltBoom PhouthavongTitle: Environmental Health Specialist IIIXDeparment of Public Health 1221 Fulton Street, 3rd Floor PO Box 11867 Fresno, CA 93775-1867Phone: 5596003271 Fax: Email: bphouthavong@fresnocountyca.govStephanie KahlTitle: Interim Division ManagerXEnvironmental Health Division 1221 Fulton Street, 3rd Floor PO Box 11867 Fresno, CA 93775-1867Phone: 5596004059 Fax: Email: skahl@fresnocountyca.govBrian PachecoTitle: Chairman Fresno County Board of SupervisXBoard of Supervisors 2281 Tulare Avenue, Room 301 Fresno, CA 93721 Phone: 5596001000 Fax: Email: District1@fresnocountyca.govsteven RhodesTitle: Supervising Environmental Health SpecialXEnvironmental Health Division 1221 Fulton Street, 3rd Floor PO Box 11867 Fresno, CA 93775-1867Phone: 5596004539 Fax: Email: srhodes@fresnocountyca.govGenerated By: Ronnie HaynesGrants Management System (GMS)Page 1 of 2https://secure.calrecycle.ca.gov/Grants/Grant/Grant.aspx?GrantID=23106Date Generated: April 9, 2020 2:10 PMCal Recycle
Budget
Category Name Amount
Admin Costs $34,197.00
Education $0.00
Enforcement $16,945.00
Equipment $18,331.00
Indirect Costs $49,000.00
Inspections $149,120.00
Training $20,625.00
Transportation $11,782.00
No Site Information Provided
Documents Document Title Received Date
Required
Application Certification TEA 27 Application Certification 12/30/2019
Budget TEA 27 Budget 12/30/2019
Budget Approved Budget 2/7/2020
Staff Contact Information Staff Contacts 12/30/2019
Required By Secondary Due Date
Resolution - Lead Participant Resolution 1-9-18 12/30/2019
Other Supporting Document(s)
Draft Resolution
Letter of Authorization/Resolution
Letter of Designation TEA Grant LOD 12-23-19 12/30/2019
Resolution
Check the following, as applicable. See Application Guidelines and Instructions for more information and examples.
X Applicant acknowledges that a Resolution is uploaded in the application. The Resolution must be approved by its governing body, which authorizes
submittal of the application and designates a signature authority. If applicable, applicant has uploaded a Letter of Designation (LOD) designating an
additional signature authority(ies).
Page 2 of 2
https://secure.calrecycle.ca.gov/Grants/Grant/Grant.aspx?GrantID=23106
Date Generated: April 9, 2020 2:10 PM