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HomeMy WebLinkAboutAgreement A-19-122-1 with CHC.pdf- 1 - 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 AMENDMENT I TO AGREEMENT THIS AMENDMENT I (hereinafter “Amendment”), is made and entered into this 9th day of February, 2021, by and between the COUNTY OF FRESNO, a Political Subdivision of the State of California, Fresno, California, hereinafter referred to as “COUNTY”, and CALIFORNIA HEALTH COLLABORATIVE, a California Non-Profit Organization, whose address is 1680 West Shaw Avenue, Fresno, California, 93711, hereinafter referred to as "CONTRACTOR". WITNESSETH: WHEREAS, COUNTY and CONTRACTOR entered into Agreement Number (No.) A-19-122, dated March 12, 2019, pursuant to which CONTRACTOR agreed to assist and implement small retail vendors in adopting healthy food service and stocking guidelines and to promote compliance with federal lactation accommodation laws in targeted worksites within Fresno County; and WHEREAS, COUNTY and CONTRACTOR revised certain line items in Exhibit C (Budget) to Agreement No. A-19-122, to reallocate funds between line items in year one’s budget, via a memo dated July 26, 2019, and revised certain line items in Exhibit C to carry forward unspent monies from year one to year two’s budget, via a memo dated January 21, 2020 (hereinafter collectively referred to as “Memo Amendments”); and WHEREAS, Agreement No. A-19-122, together with the Memo Amendments, will hereinafter collectively be referred to as “Agreement No. A-19-122” or “the Agreement”; and WHEREAS, COUNTY and CONTRACTOR now desire to amend the Agreement per the Centers for Disease Control and Prevention’s work plan modifications regarding assisting retail venues to assisting one venue in developing and implementing healthy food service guidelines in one location; and WHEREAS, the COUNTY and CONTRACTOR again desire to amend the Agreement to reallocate the second year’s cost savings due to COVID-19 disruptions and sheltering in place orders to the third year’s budget and extend the work plan timeline. NOW, THEREFORE, for good and valuable consideration, the receipt and adequacy of which Agreement No. 19-122-1 - 2 - 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 is hereby acknowledged, COUNTY and CONTRACTOR agree as follows: 1.That all references in existing COUNTY Agreement No. A-19-122 to “Exhibit A” be changed to read “Revised Exhibit A”, attached hereto and incorporated herein by reference. 2.That all references in existing COUNTY Agreement No. A-19-122 to “Exhibit B” be changed to read “Revised Exhibit B”, attached hereto and incorporated herein by reference. 3.That all references in existing COUNTY Agreement No. A-19-122 to “Exhibit C” be changed to read “Revised Exhibit C”, attached hereto and incorporated herein by reference. Except as otherwise provided in this First Amendment, all other provisions of the Agreement remain unchanged and in full force and effect. COUNTY and CONTRACTOR agree that this Amendment is sufficient to amend the Agreement and, that upon execution of this First Amendment, the Agreement and this First Amendment together shall be considered the Agreement. The Agreement, as hereby amended, is ratified and continued. All provisions, terms, covenants, conditions and promises contained in the Agreement and not amended herein shall remain in full force and effect. This Amendment I shall be effective retroactive to September 30, 2019. /// /// /// /// /// /// /// /// /// /// /// /// /// 1 IN WITNESS WHEREOF, the parties hereto have executed this Amendment I to Agreement as 2 of the day and year first hereinabove written. 3 4 CONTRACTOR: CALIFORNIA HEALTH COLLABORATIVE 5 6 /\A~ (L 7 ~uthorize& Signature) 8 Steven Ram irez , CEO 9 10 11 12 13 14 15 (A Chris Blalock , Finance Mana er 1680 W. Shaw, Fresno , CA 93711 16 Mailing Address : 17 PO Box 25609 Fresno CA 93729 18 19 20 21 22 23 24 25 26 27 28 FOR ACCOUNTNG USE ONLY: Fund/Subclass : 0001/10000 ORG No .: 56201555 Account No .: 7295 SMA - 3 - Steve Brandau , Chairman of the Board of Supervisors of the County of Fresno ATTE Bernice E. Seidel Clerk of the Board of Supervisors County of F.r sno, State of California By : ~ CDC SPAN Work Plan REVISED EXHIBIT A 1 CHC Work Plan 12.18.20 FINAL Overarching Strategy 1: Implement Food Service Guidelines Outcome Measures: • Healthy Meeting Policies developed and implemented in up to two State Health Departments and up to 5 Local Health Departments reaching over 2500 employees statewide Healthy food service and stocking standards adopted by 1 small retailers in Orange County Short-Term Outcome Intermediate Outcome Demonstrated progress on food service guidelines Increased number of places that implement food service guidelines Strategy 2 Milestone Completion Date Assist one organization (i.e. Parks and Recreation, AfterSchool Program or YMCA ) in one location in developing healthy food service guidelines. Strategies implemented to increase access to and availability of healthy foods and beverages September 29, 2021 Settings: One Healthy Concession (i.e. Parks and Recreation, Afterschool Program or YMCA) in Fresno County Partners: CDPH NEOPB staff, LHD staff, CA Department of Social Services, Center for Science in the Public Interest Activity 1: Identify and collaborate with management team to identify their goals for their healthy concession program. Share with them a menu of interventions to support healthy food service guidelines/healthy concessions, and develop implementation plan accordingly. December 2020-August 2021 Fresno: Brandi Muro With assistance from CDPH: L. Cowling Activity 2: Evaluation Activity- Identify assessment tool for identified venue in order to conduct a baseline assessment at pilot location. Conduct baseline assessment in Year 3. August 2021-September 2021 Fresno: Brandi Muro With assistance from CDPH: J. Pugliese L. Cowling Overarching Strategy 2: Implement Interventions Supportive of Breastfeeding Short-Term Outcome Intermediate Outcome Demonstrated progress on supportive breastfeeding (BF) interventions Increased number of places that implement supportive BF interventions Outcome Measures: CDC SPAN Work Plan REVISED EXHIBIT A 2 CHC Work Plan 12.18.20 FINAL • Supportive BF interventions adopted and implemented in up to 5 community and government sites • In targeted counties, increase the number of worksites in compliance with state and federal lactation accommodation laws by up to 5 sites Strategy 1 Milestone Completion Date Collaborate with partners to assess the number of sites that support BF in select counties Number of State Departments, LHDs, and private worksites that implement BF supports September 29, 2021 Settings: CA State Departments; LHDs, Community Clinics Partners: LHDs, FQHCs, WIC, CWA, CBC, MCAH BIH and Home Visiting Activities Timeline Responsible Party Activity 1: In collaboration with targeted community clinics, local SPAN staff will identify which 1-2 steps within the 9 Steps to Breastfeeding Friendly Community Health Clinics (Guidelines) that each clinic will implement. December 2020- February 2021 Sacramento: Y. Rodriquez Fresno: Subcontractor A: CHC-B. Muro Chico: N/A Contra Costa: L. Gomez Orange: L. Scammahorn With assistance from: CDPH: L. Cowling Activity 2: Local SPAN staff will collaborate with targeted community health clinics to assist in the implementation of 1-2 steps within the Guidelines. Provide in-person and/or remote technical assistance, as needed. February 2021- September 2021 Sacramento: Y. Rodriquez Fresno: Subcontractor A: CHC-B. Muro Chico: N/A Contra Costa: L. Gomez Orange: L. Scammahorn With assistance from: CDPH: L. Cowling Activity 3: Communication Activity: Collaborate with partners to draft content for a success story, including challenges / lessons learned. August 2021-September 2021 Sacramento: Y. Rodriquez Fresno: Subcontractor A: CHC-B. Muro Chico: N/A Contra Costa: L. Gomez CDC SPAN Work Plan REVISED EXHIBIT A 3 CHC Work Plan 12.18.20 FINAL Orange: M. Son With assistance from: CDPH: L. Cowling Activity 4: Evaluation Activity: Assess the number of targeted community health clinics that have implemented steps with Guidelines and the number of individuals reached through the implementation of the Guidelines. August 2021-September 2021 Sacramento: Y. Rodriquez Fresno: Subcontractor A: CHC-B. Muro Chico: N/A Contra Costa: L. Gomez Orange: M. Son With assistance from CDPH: L. Cowling J. Pugliese Strategy 2 Milestone Completion Date Promote compliance with federal lactation accommodation laws in targeted worksites Promotion of compliance with federal lactation accommodation laws in targeted worksites September 29, 2021 Settings: LHDs Partners: WIC, CWA, CA BF Coalition, CA SNAP-Ed Activities Timeline Responsible Party Activity 1: Local SPAN staff will collaborate with leadership within their respective organizations to review and improve, as needed, lactation accommodations and policy(ies) in place and current with existing federal and/or state laws. December 2020-February 2021 Sacramento: Y. Rodriquez Fresno: Subcontractor A: CHC-B. Muro Chico: N/A Contra Costa: L. Gomez Orange: L. Scammahorn With assistance from: CDPH: L. Cowling CDC SPAN Work Plan REVISED EXHIBIT A 4 CHC Work Plan 12.18.20 FINAL Activity 2: Local SPAN staff will collaborate with leadership within their respective organizations to formally adopt a lactation accommodation policy reflecting current federal and/or state law. CDPH SPAN staff will provide examples of lactation accommodation policies and technical assistance. February 2021-May 2021 Sacramento: Y. Rodriquez Fresno: Subcontractor A: CHC-B. Muro Chico: N/A Contra Costa: L. Gomez Orange: L. Scammahorn With assistance from: CDPH: L. Cowling Activity 3: Communication Activity: Local SPAN staff will work with their respective leadership teams to publicize on at least 2 or more occasions the lactation accommodation policy via newsletter, staff meetings, new employee orientation, and/or supervisor/manager trainings. CDPH staff will provide assistance in developing talking points for trainings, orientations and/or newsletters. June 2021- August 2021 Sacramento: Y. Rodriquez Fresno: Subcontractor A: CHC-B. Muro Chico: N/A Contra Costa: L. Gomez Orange: L. Scammahorn With assistance from: CDPH: L. Cowling Activity 4: Evaluation Activity: Using the tools developed in Year 1, collect assessments of BF knowledge/intent and compliance with Federal Lactation Accommodation Law, and the number of employees reached at targeted worksites. August 2021-September 2021 CDPH: I Cordon L. Cowling With assistance from: Sacramento: Y. Rodriquez Fresno: Subcontractor A: CHC-B. Muro Chico: N/A Contra Costa: L. Gomez Orange: M. Son REVISED EXHIBIT B 1 SPAN Five Year Work Plan Revised Work Plan - Year One & Two Overarching Strategy 1: Implement Food Service Guidelines Strategy 1: Develop Healthy Meeting policy for state and local government agencies. • Each LHD is required to work towards the development of one Healthy Meeting policy during Year 1 and 2. Strategy 2: Assist small retail vendors in adopting healthy food service guidelines in select counties. • Each LHD is required to work with two small retail vendors to assist in the adoption of healthy food service guidelines during Year 1 and 2. Overarching Strategy 2: Implement Interventions Supportive of Breastfeeding Strategy 1: Collaborate with partners to assess the number of sites that support Breastfeeding in select counties. • Each LHD is required to collaborate with two partners to assess the number of sites that support Breastfeeding in select counties. Partners include community health clinics (i.e. FQHC's), WIC clinics and LHDs in Year 1 and 2. Strategy 2: Promote Compliance with Federal Lactation Accommodation laws in targeted (low income) worksites. • Each LHD is required to promote compliance with federal lactation accommodation laws in two targeted worksites in Year 1 and 2. Overarching Strategy 3(&5Combined): Implement & Integrate Nutrition and Physical Activity (PA) Standards into Statewide Early Care and Education (ECE) Systems Strategy 1: Collaborate with partners to assess the number of ECEs that implement nutrition and PA standards in select counties. • Each LHD is required to collaborate with one partner to assess the number of ECEs that implement nutrition and PA standards in select counties in Year 1 and 2. REVISED EXHIBIT B 2 Strategy 2: Work with the CA Child Care R&R Network and CCFP Roundtable to improve PA and nutrition content in professional development trainings. • Each LHD is required to work with one partner to assess PA and nutrition training needs and interests in Year 1 and 2. Strategy 3: Provide Nutrition and PA technical assistance to up to five ECE county R&R organizations, and up to six individual ECE sites to increase ECE adoption and practice of PA and nutrition standards. • Each LHD is required to work with one ECE county R&R organization, and two individual ECE sites to increase ECE adoption and practice of PA and nutrition standards. Overarching Strategy 4: Establish New or Improved Pedestrian, Bicycle, and Transit Transportation Systems. Strategy 1: Increase community PA by supporting LHD involvement in the development, revision or implementation of pedestrian, bicycle, or transportation plans and/or updating a city or county-wide general plan's transportation or health element or promoting local policy or infrastructure solutions. • Each LHD is required to work towards the development, revision, or implementation of either pedestrian, bicycle or transportation plan or the updating of a city or county- wide general plan’s transportation or health element or promoting local policy or infrastructure solutions. Strategy 2: Increase community PA through training and TA to LHDs to support the development of successful applications for the CA Department of Transportation's Active Transportation Program (ATP). • Each LHD is required to participate in one statewide webinar demonstrating the types of transportation projects and activities funded through the ATP. • Each LHD is required to assist in one evaluation survey assessing changes in knowledge and confidence in participating in planning processes among involved LHD staff. Strategy 3: Support select LHDs to conduct SRTS program activities including promotion Walking School Buses, Bicycle Trains, signage and wayfinding to promote family and community PA. REVISED EXHIBIT B 3 • Each LHD is required to participate in the dissemination of Walking School Bus and Bicycle Train Tool kits and infographics to a minimum of two school districts. • Each LHD is required to participate in one statewide webinar on an emerging SRTS implementation, program or policy strategy. • Each LHD is required to provide technical assistance in the piloting of one community participatory walkability audit and subsequent action planning. Strategy 4: Collaborate with state-level partners in transportation and planning to include obesity, chronic disease prevention, and health equity in transportation policy and programming. • Each LHD is required to identify at least one way to enhance collaboration with Caltrans- which may include but not be limited to participating in Caltrans' AT efforts through either their newly created Walk/Bike Technical Advisory Committee or through the existing Active Transportation for Livable Communities committee (ATLC). REVISED Work Plan Year Three - Five Overarching Strategy 1: Implement Food Service Guidelines Strategy 1: Develop Healthy Meeting policy for state and local government agencies. • Each LHD is required to work towards the development, adoption and implementation of a Healthy Meeting policy. Strategy 2: Assist one organization (i.e. Parks and Recreation, After School Program or YMCA) in one location in developing and adopting healthy food service guidelines. Overarching Strategy 2: Implement Interventions Supportive of Breastfeeding Strategy 1: Collaborate with partners (LHD and private worksites) to assess the number of sites that support BF in Fresno county. • Each LHD is required to collaborate with two partners to assess the number of sites that support BF. Partners include community health clinics (i.e. FQHC's), WIC clinics and LHDs. REVISED EXHIBIT B 4 Strategy 2: Promote compliance with federal lactation accommodation laws in targeted (low income) worksites (i.e. WIC, CWA, CA BF Coalition, CA SNAP-Ed). • Each LHD is required to promote compliance with federal lactation accommodation laws in two targeted worksites each year. Overarching Strategy 3: Implement & Integrate Nutrition and Physical Activity Standards into Statewide Early Care and Education (ECE) Systems Strategy 1: Collaborate with partners to assess the number of ECEs that implement nutrition and PA standards in Fresno county. • Each LHD is required to collaborate with one partner to assess the number of ECEs that implement nutrition and PA standards in Fresno county. Strategy 2: Work with the CA Child Care R&R Network and CCFP Roundtable to improve evidence-based PA and nutrition content in professional development trainings. • Each LHD is required to work with one partner to assess PA and nutrition training needs and interests. Strategy 3: Provide Nutrition and PA technical assistance to up to five ECE’s, county R&R organization, and up to six individual ECE sites to increase ECE adoption and practice of PA and nutrition standards. • Each LHD is required to work with one ECE county R&R organization, and two individual ECE sites to increase ECE adoption and practice of at least two new PA practices and added nutrition content in ECE training plans each year. Overarching Strategy 4: Establish New or Improved Pedestrian, Bicycle, and Transit Transportation Systems. Strategy 1: Increase community PA by supporting LHD involvement in the development, revision, or implementation of pedestrian, bicycle, or transportation plans and/or updating a city or county-wide general plan’s transportation or health element or promoting local policy or infrastructure solutions. • Each LHD is required to work towards to participate in the transportation/general plan update process and/or committee. REVISED EXHIBIT B 5 Strategy 2: Increase community PA through training and TA to LHDs to support the development of successful applications for the CA Department of Transportation's Active Transportation Program (ATP). • The LHD is required to collaborate with the CDPH team to expand their outreach for the ATP, specifically through a gap analysis of ATP-funded school districts. Strategy 3: Support select LHDs to conduct SRTS program activities including promotion of Walking School Buses, Bicycle Trains, signage and wayfinding to promote family and community PA. • Each LHD is required to conduct and implement SRTS activities. Strategy 4: Collaborate across CDPH and with state-level partners in transportation and planning to include obesity, chronic disease prevention, and health equity in active transportation policy and programming. • Each LHD is required to support CDPH to collect process measures locally including the number of meetings attended, and the number of new partners and/or collaboratives engaged with, using activity tracking logs aiming to identify the number of destinations that are linked and targeted by improvements, and the number of proposed, planned, and actual linear miles completed. REVISED EXHIBIT C Total Costs A Salaries and Wages 3/12/2019-9/29/2019 9/30/2019-9/29/2020 9/30/2020-9/29/2021 9/30/2021-9/29/2022 9/30/2022-9/29/2023 Position Title SOW Reference Annual Salary FTE Actuals FTE Actuals FTE Budget FTE Budget FTE Budget Program Director All 82,400.00 0.03 1,095.88 0.03 2,826.32 0.03 2,766.70 0.03 2,472.00 0.03 2,472.00 11,632.90 Program Coordinator All 46,350.00 0.20 4,352.79 0.20 9,765.34 0.20 9,057.87 0.10 4,635.00 0.10 4,635.00 32,446.00 Program Coordinator All 46,350.00 0.10 0.00 0.00 0.00 0.10 4,635.00 0.10 4,635.00 9,270.00 Total Salaries and Wages 5,448.67 12,591.66 11,824.57 11,742.00 11,742.00 53,348.90 B Fringe Benefits Benefit Rate Budget Benefit Rate Budget Benefit Rate Budget Benefit Rate Budget Benefit Rate Budget 0.30 1,560.55 0.30 3115.92 0.30 3,547.37 0.30 3,522.60 0.30 3,522.60 15,269.04 Total Personnel 7,009.22 15,707.58 15,371.94 15,264.60 15,264.60 68,617.94 D Equipment SOW Reference Budget Budget Budget Budget Budget N/A Total Equipment 0.00 0.00 0.00 0.00 0.00 E Supplies SOW Reference Budget Budget Budget Budget Budget Office supplies such as paper, pens, ink, binders, folders, etc.All 3.10 8.44 888.46 300.00 300.00 1,500.00 Total Supplies 3.10 8.44 888.46 300.00 300.00 1,500.00 F Travel SOW Reference Budget Budget Budget Budget Budget Mileage to travel to retail sites, worksites, and meeting locations All 525.16 214.66 1,434.23 700.00 700.00 Total Travel 525.16 214.66 1,434.23 700.00 700.00 3,574.05 G Other SOW Reference Budget Budget Budget Budget BudgetCommunication (Telephone, Internet,etc.) $190 x 0 23FTE x 12 Months All 155.33 500.88 915.79 524.00 524.00 2,620.00 Rent (Yr 1:$282 x 0.23FTE x 12 months)All 666.84 767.62 899.54 778.00 778.00 3,890.00 Printing of materials, signage and posters All 59.25 2,340.75 700.00 700.00 3,800.00Meetings/Trainings - meeting materials, location fees etc OS2/Strat1 /Act4 0.00 900.00 300.00 300.00 1,500.00 Enhancements / /Act1 and 2,669.52 3,231.11 14,330.57 6,375.14 6,375.14 32,981.48 Total Other 3,491.69 4,558.86 19,386.65 8,677.14 8,677.14 44,791.48 Total Direct Costs 11,029.17 20,489.54 37,081.28 24,941.74 24,941.74 118,483.47 H Total Indirect Costs ICR Rate Budget ICR Rate Budget ICR Rate Budget ICR Rate Budget ICR Rate Budget Calculated at 15% of total direct costs 0.15 1,654.38 0.15 3,073.43 0.15 5,562.19 0.15 3,741.26 0.15 3,741.26 17,772.52 Total Annual Budget 12,683.55 23,562.97 42,643.47 28,683.00 28,683.00 136,255.99 Year (5)California Health Collaborative Year (1)Year (2)Year (3)Year (4)